03 Staff Report - Parking Lot 6 Reconstruction~owN nF MEETING DATE: 10/5/09
- ITEM NO:
3
!ps A~pS COUNCIL/AGENCY AGENDA REPORT
DATE: SEPTEMBER 24, 2009
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: GREG LARSON, TOWN MANAGER/EXECUTIVE DIRECTOR
SUBJECT: PPW JOB NO. 07-16 PARKING LOT 6 RECONSTRUCTION 411-817-0702
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR THE PARKING LOT 6 RECONSTRUCTION PROJECT
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS.
RECOMMENDATION:
Adopt resolution approving plans and specifications for the Parking Lot 6 Reconstruction Project
and authorizing staff to advertise the project for bids.
BACKGROUND:
The Town owns and maintains several parking lots in and around the downtown area. Six of
these lots are located behind storefronts along North Santa Cruz Avenue, between Highway 9
and Main Street. Approximately four years ago, staff initiated an effort to provide improvements
to these six parking lots. While most of these proposed improvements have been completed the
improvements planned for parking lot 6 have not.
Parking Lot 6, located along West Main Street, between Victory Lane and Lyndon Avenue, is in
poor condition and in need of major renovation. The paved surface (including the base) of this
lot has deteriorated beyond the point of preventive maintenance and has experienced pavement
failures as a combined result of aging, deferred maintenance, and poor drainage.
While the original renovation project, originally scheduled for earlier this year, was being
designed, the Town became aware that a property directly adjacent to this parking lot had
become available for sale. At that point, the design work associated with the original project was
temporarily halted while the Town's Redevelopment Agency pursued acquiring the adjacent
property. As a result of these efforts, the Redevelopment Agency recently acquired the property
located at 224 West Main Street. The acquisition of this property will allow for the expansion of
this parking lot to be combined with the already planned improvements into a single, more
comprehensive project.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: t. Assistant Town Manager/Deputy Director
Town Attorney/General Counsel Clerk Administrator/Secretary
Finance Community Development
N:IPPWIMANAOEMENTICOUNCILICOUNCIL REPORTM2404 reportsDetoUcr 5107-16.pmkiug.lot6.recotestruction.pse.doc
PAGE 2
OCTOBER 5, 2009
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 07-16 - PARKING LOT 6 RECONSTRUCTION PROTECT 411-817-
0702
BACKGROUND (cont'd}:
Additionally, by acquiring this property, it should also be noted that eight on-street parking
spaces, which had previously been allocated to this property, have now been re-allocated back to
the parking district, making them available to the general public.
DISCUSSION:
Since the acquisition of the adjacent property, the project has been redefined to now include not
only renovation of the existing lot 6, but the temporary expansion of it as well. The addition of
the new property will allow for the construction of 32 additional parking spaces and will also
include additional landscaping, irrigation, and lighting. A new driveway entrance will be added
on West Main Street as well. (See attachment 2 - Parking Lot 6 Site Layout.)
Regarding the existing lot, the reconstruction process will remove and recycle the existing
asphalt surfacing, repair base failures, and place a new asphalt overlay on the lot's surface.
Irrigation lines will be installed beneath the parking lot, providing water for both new and
existing planter areas. Additionally, broken and deteriorated sections of curb, gutter, and
sidewalks will be replaced, and the parking lot frontage along Lyndon Avenue will be repaired
and resurfaced. The existing lot will also be slightly re-configured to fully maximize the number
of new parking spaces. The current two-way driveway entrance along West Main will become
an exit only driveway. Finally, enhanced parking lot lighting will be provided by the
incorporation of new LED lights at this site.
During the construction period, parking lot 6 will be completely closed to the public. Staff will
work to expedite the completion of this project, recognizing the needs of downtown merchants
and customers. It is anticipated that construction of this project will take approximately three to
four weeks to complete.
Staff recommends the Town Council approve the plans and specifications for this project and
authorize staff to advertise the project for bids. Upon Council's approval, staff will present a
recoinrnendation to award a construction contract at the regular Town Council meeting held
November 2'd , 2009. Construction will begin once the contract is awarded and fully executed.
CONCLUSION:
Staff recommends the Town Council accept the staff recominendations noted above.
ENVIRONMENTAL ASSESSMENT:
This project as defined under CEQA is Categorically Exempt (Section 15301c). A Notice of
Exemption will not be filed.
PAGE 3
OCTOBER 5, 2009
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 07-16 -PARKING LOT 6 RECONSTRUCTION PROJECT 411-817-
0702
FISCAL IMPACT:
There are sufficient funds available in the Parking Reserve to pay for this project. The estimated
construction cost is $350,000.
PARKING LOT 6 RECONSTRUCTION
PROJECT 411-817-0702
Available Proposed
Budget Project Available
FY 2009110 Fiscal Impact Funding Amowlt Balance
Designated Parlciag Reserve $ 1,757,000 $ 350,000 $ .11407,000 "
TOTALS $ 1,757,000 $ 350,000 51;40700
1. Resolution approving plans and specifications for the Parking Lot 6 Reconstruction
Project and authorizing staff to advertise the project for bids
2. Parking Lot 6 Site Layout
RESOLUTION
Attachment I
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
PROJECT 07-16 - PARKING LOT 6 RECONSTRUCTION
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Parking Lot 6 Reconstruction Project have
been prepared by the Town Engineer and duly filed with the Clerk Administrator/Secretary of
the Redevelopment Agency; and
WHEREAS, public improvements are of benefit to the project area or the immediate
neighborhood of the project area; and
WHEREAS, no other reasonable means of financing such public improvements are
available to the community; and
WHEREAS, the Redevelopment Agency's contribution to the cost of the public
improvement will assist in elimination of one or more blighting conditions in the project area;
and
WHEREAS, the Town Council/Redevelopment Agency of the Town of Los Gatos has
reviewed said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED that the Town Council/Redevelopment
Agency hereby approves the plans and specifications for the Parking Lot 6 Reconstruction
Project.
BE IT FURTHER RESOLVED that the Clerk Administrator/Secretary of the
Redevelopment Agency is hereby authorized and directed to advertise the Parking Lot 6
Reconstruction Project for bids in the manner prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos held on the 5"' day of October, 2009 by the following vote:
AYES:
NAYS:
ABSENT:
AB STAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS/
CHAIR OF THE REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE TOWN OF LOS GATOS
LOS GATOS/REDEVLOPMENT AGENCY, CALIFORNIA
l3L[S; x--N
ATTACHMENT 9
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