03 Desk item - Parking Lot 6 Reconstructionpow H aF MEETING DATE: 10-5-09
ITEM NO:
Wit. ' DESK ITEM
ios ,Aos COUNCIL/AGENCY AGENDA REPORT
DATE: October 5, 2009
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: GREG LARSON TOWN MANAGER/EXECUTIVE DIRECTOR /{/J/Jy//~/~
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SUBJECT: PPW JOB NO. 07-16 PARKING LOT 6 RECONSTRUCTION 411-817-0702
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR THE PARKING LOT 6 RECONSTRUCTION PROJECT AND
AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS.
MODIFIED RECOMMENDATION:
Adopt resolution approving plans and specifications for the Parking Lot 6 Reconstruction
Project and authorizing staff to advertise the project for bids with the following changes:
1. Council approval of construction bid award scheduled for Monday, Oct. 26;
2. Parking lot reopening scheduled for Friday, Nov. 20;
3. $10,000 incentive payment for lot reopening by Friday, Nov. 20 and $1,000 per
day penalties for every day the lot is not open after Fri., Nov. 20.
DISCUSSION:
The timelines for bidding, award, and construction of Parking Lot 6 have been adjusted to
better accommodate the needs of the business community in the downtown area given the
Council's planned meeting for board and commission interviews on Monday, Oct. 26.
It is anticipated that the construction work on the project could now begin on Monday, Nov.
2"d and the new expanded parking lot could be open for public use by the end of Friday, Nov.
20th. There may be some components of the project such as lighting and landscaping that will
not be fully completed until after Nov. 20th.
In order to expedite the construction of this project, there will be a $10,000 hunp sum
incentive for the selected contractor to complete the paving, striping and reopening of parking
PREPARED BY: KEVIN ROHANI, TOWN ENGINEER
CAUserslglarsonlDcsktopldcsk. item. parking. ]ot.6.doc
Reviewed by: Assistant Town Manager/Deputy Director iTown Attorney/General
Counsel Clerk Administrator/Secretary Finance
Community Development
PAGE 2
MAYOR AND TOWN COUNCIL/CHAIR AND AGENCY BOARD MEMBERS
PPW JOB NO. 07-16 PARKING LOT 6 RECONSTRUCTION 411-817-0702
OCTOBER S, 2009
lot by Friday, Nov. 20"'. There will also be a penalty of $1,000/day for each working day after
Nov. 20"' which the parking lot paving and striping is not completed.
Staff has been and will continue to work closely with merchants in the adjacent area to inform
them about the project and minimize inconveniences to the extent possible. We are
considering the early expansion of valet parking to specifically benefit these businesses and
their customers on weekends during construction.