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01 Staff Report - Approved Actions During Council Recess~9N 0,c •iR iQS c~~~5 DATE: TO: FROM: SUBJECT COUNCIL AGENDA REPORT JULY 28, 2009 MAYOR AND TOWN COUNCIL GREG LARSON, TOWN MANAGER MEETING DATE: 813109 ITEM NO: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING COUNCIL RECESS RECOMMENDATION: Accept report of actions taken by Town Manager during the official Town Council legislative recess from July 1, 2009 to August 1, 2009. BACKGROUND: On July 1, 2002, the Town Council adopted a resolution authorizing the Town Manager to execute the following duties during periods of official Town Council recess, in consultation with the Mayor: 1. Approval of plans and specifications for capital projects and authorization to advertise for bids. 2. Award of construction contracts and construction contract change orders in excess of the amount included in the contingency. 3. Execution of agreements and amendments to agreements in excess of $50,000 that ordinarily require Council approval. DISCUSSION: The Town Council took an official legislative recess fiom July 1, 2009 to August 1, 2009. During this recess, and pursuant to authority granted by the Town Council, the Town Manager executed the following actions, in consultation with the Mayor: 1. Execute an agreement between Harris Stratex Networks Operating Corporation and the Town of Los Gatos and approve purchase for all costs associated with equipment and installation of a microwave radio communications link 6 CCL'C"',-g. Cat cy h~ PREPARED BY: PAMELA JACOBS Assistant Town Manager PSJ:pg NAMGR\AdminWorkFiles12009 Council Reports12009 Recess Manager Actions.doc Reviewed by: Assistant Town Manager Town Attorney Clerk Administrator Finance Community Development PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING COUNCIL RECESS JULY 29, 2008 2. PPW Job No. 09-10A FY 2009110 Street Repair and Resurfacing Program Slurry Seal 411-811- 9901 a. Approve Valley Slurry Seal Company to be the lowest responsible bidder on the project and award a construction contract in the amount of $520,065. b. Authorize staff to execute future change orders to the construction contract as necessary up to an amount of $60,000. 3. PPW Job No. 09-07 University Avenue/Blossom Hill Road Intersection Improvement _421-812- 0106 a. Approve Joseph J. Albanese Inc. to be the lowest responsible bidder on the project and award a construction contract in an amount not to exceed $373,295. b. Authorize staff to execute future change orders to the construction contract as necessary in an amount not to exceed $80,000 4. P_PW Job No. 09-11 Fiscal Year 2009/11 Curb, Gutter and Sidewalk Replacement Project 411- 813-9921 Approve plans and specifications for the curb, gutter and sidewalk replacement project and authorize staff to advertise the project for bid 5. PPW Job No. 09-10B FY 2009110 Street Repair and Resurfacing Pro am Base Repair 411-811 9901 a. Approve Joseph J. Albanese Inc to be the lowest responsible bidder on the project and award a construction contract in an amount not to exceed $173,405. b. Authorize staff to execute future change orders to the construction contract as necessary in an amount not to exceed $30,000. In consultation with the Mayor, the Town Manager determined that immediate action on the above items was necessary in order to avoid critical scheduling delays or additional costs associated with delays. All contract awards and change order approvals are within budget allocations. All normal bidding practices and processes for documentation of recommendations were followed. CONCLUSION: It is recommended that the Town Council accept this report of actions taken by the Town Manager during the Council recess, as authorized by Town Council resolution on July 1, 2002. ENVIRONMENTAL ASSESSMENT: Is not a project defined under CEQA, and no further action is required. FISCAL IMPACT: There is no fiscal iinpact associated with this action.