01 Staff Report - Approved Actions During Council Recess~9N 0,c
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DATE:
TO:
FROM:
SUBJECT
COUNCIL AGENDA REPORT
JULY 28, 2009
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER
MEETING DATE: 813109
ITEM NO:
ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING
COUNCIL RECESS
RECOMMENDATION:
Accept report of actions taken by Town Manager during the official Town Council legislative recess
from July 1, 2009 to August 1, 2009.
BACKGROUND:
On July 1, 2002, the Town Council adopted a resolution authorizing the Town Manager to execute the
following duties during periods of official Town Council recess, in consultation with the Mayor:
1. Approval of plans and specifications for capital projects and authorization to advertise for bids.
2. Award of construction contracts and construction contract change orders in excess of the amount
included in the contingency.
3. Execution of agreements and amendments to agreements in excess of $50,000 that ordinarily
require Council approval.
DISCUSSION:
The Town Council took an official legislative recess fiom July 1, 2009 to August 1, 2009. During this
recess, and pursuant to authority granted by the Town Council, the Town Manager executed the
following actions, in consultation with the Mayor:
1. Execute an agreement between Harris Stratex Networks Operating Corporation and the Town of
Los Gatos and approve purchase for all costs associated with equipment and installation of a
microwave radio communications link
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PREPARED BY: PAMELA JACOBS
Assistant Town Manager
PSJ:pg
NAMGR\AdminWorkFiles12009 Council Reports12009 Recess Manager Actions.doc
Reviewed by: Assistant Town Manager Town Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING
COUNCIL RECESS
JULY 29, 2008
2. PPW Job No. 09-10A FY 2009110 Street Repair and Resurfacing Program Slurry Seal 411-811-
9901
a. Approve Valley Slurry Seal Company to be the lowest responsible bidder on the project and
award a construction contract in the amount of $520,065.
b. Authorize staff to execute future change orders to the construction contract as necessary up to an
amount of $60,000.
3. PPW Job No. 09-07 University Avenue/Blossom Hill Road Intersection Improvement _421-812-
0106
a. Approve Joseph J. Albanese Inc. to be the lowest responsible bidder on the project and award a
construction contract in an amount not to exceed $373,295.
b. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $80,000
4. P_PW Job No. 09-11 Fiscal Year 2009/11 Curb, Gutter and Sidewalk Replacement Project 411-
813-9921
Approve plans and specifications for the curb, gutter and sidewalk replacement project and
authorize staff to advertise the project for bid
5. PPW Job No. 09-10B FY 2009110 Street Repair and Resurfacing Pro am Base Repair 411-811
9901
a. Approve Joseph J. Albanese Inc to be the lowest responsible bidder on the project and award a
construction contract in an amount not to exceed $173,405.
b. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $30,000.
In consultation with the Mayor, the Town Manager determined that immediate action on the above items
was necessary in order to avoid critical scheduling delays or additional costs associated with delays. All
contract awards and change order approvals are within budget allocations. All normal bidding practices
and processes for documentation of recommendations were followed.
CONCLUSION:
It is recommended that the Town Council accept this report of actions taken by the Town Manager
during the Council recess, as authorized by Town Council resolution on July 1, 2002.
ENVIRONMENTAL ASSESSMENT:
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
There is no fiscal iinpact associated with this action.