2002-033- Approving An Agreement For Professional Services In Connection With The Design Of The Street Repair And Resurfacing Project 02-17RESOLUTION 2002 - 33
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
_- . APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES
IN CONNECTION WITH THE DESIGN OF THE
STREET REPAIR AND RESURFACING PROJECT D2-17
WHEREAS, on June 18, 2001, the Town Council/Redevelopment Agency of the
Town of Los Gatos adopted its budget for the period 2001-2006; and
WHEREAS, the budget includes funding for the Consultant Services for the Street
Repair and Resurfacing Project; :and
WHEREAS, it is necessary for the Council/Agency to secure professional
engineering assistance to complete the final design of the Street. Repair and Resurfacing Project; and
WHEREAS, the Council/Agency has .selected the firm of Ruth & Going, Inc. to
provide the necessaryprofessonal.engineering assstanceto complete the design of the Street Design
and Resurfacing Project.
• NOW, THEREFORE, IT IS RESOLVEDthatthe Town Council/Redevelopment
Agency ofthe Town ofLos Gatoshereby approvesthe attachedAgreement forProfessionalServices
with Ruth & Going, Inc.. to complete the design of the'Street Repair and Resurfacing Project.
BE IT FURTHER RESOLVED that the Town Manager/Executive Director is
hereby authorized and directed to execute said agreement on behalf of the :Council/Agency.
PASSED AND .ADOPTED at a regular meeting of the Town Council/
Redevelopment Agency of the Town of Los Gatos held on the 18th day of March, 2002, by the
following vote:
AYES.: Steven Blanton, .Sandy Decker, Steve Glickman, Joe Pirzynski,
Mayor Randy Attaway.
NAYS: None
ABSENT:- None
ABSTAIN: None
SIGNED:
MAYOR/CHAIR OF THE REIDE ELOPMENT
AGENCY OF THE TOWN OF LOS GATOS
~ LOS GATOS, CALIFORNIA
ATTEST:r 6~[~
CLERK/SECRETAP~Y,OF THE REDEV~~OPMENT AGENCY
OF THE TOWN Ctt~ LOS GATOS
LOS GATOS„ CALIFO;~NIA
E J ~~
AGREEMENT r'OR ENGINEERING DESIGN CONSt1LTAi~`F`-S~~E~ v','~ '
THIS AGREEMENT is entered into this day of ,_ , 2:002, by and
between the Town of Los Gatos, herein called "Town", the Town of Los Gatos R~edevelo,pment ! ~~' _~
Agency, herein called "Agency" and Ruth & Going, Inc. , engaged in providirigEngineering D"esign ---`-~
Consulting services .herein ca'Iled the "Consultant".
.RECITALS
A. The Town/Agency is considering undertaking activities to develop its 2002 Street Repair and
Resurfacing Project.
B. The Town/Agency desires to engage-an Engineering Design Consul ant o provide consulting-
. services in conj unction with Project 02-17 - S reet Repair and Resurfacing. Program because
of Consultant's experience and qualifications to perform the desired work..
C. The Consultant represents and affirms that it is qualified and willing to perform the desired
work pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. The Consultantshall provide the following services .listed
below..
A. Research .and data gathering
B. Preparation of Project Base maps
C. Pavement Evaluation and Geotechnical related work
D. Project Design.and Preparation of Construction Documents
E. Project Assistance During Bidding Period
F. Project .Assistance during Construction period
A. Time of Performance. The services of the Consultant are to commence upon
the execution of this Agreement and issuance of an Agen~~urchase order,
with completion of the program by June 30, 298` as provided for in
Consultant's proposal (attached hereto as Exhibit "A" and incorporated by
reference herein).
B. Compliance with Laws. The Consultant shall comply with all applicable
laws, codes, ordinances, and regulations of governing federal, state and local
laws. Consultant represents and warrants to Town/Agency that it has all
licenses, permits, qualifications and approvals of whatsoever nature which
are legally required for Consultant to practice its profession. Consultant
represents and warrants to Town/Agency that Consultant shall, at its sole cost
and expense, keep in effect or obtain at all times during the term of this
Agreement any licenses, permits, and approvals which are legaliyrequired for
Consultant to practice its profession. Consultant shall maintain a Town of
Los Gatos business .license pursuant to Chapter 14 of the Code of the Town
of Los Gatos.
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C. Sode Responsibilifix, Consultant shall. be responsible for employing or
engaging all persons: necessaryto perform the services under this Agreement,
D, Information/Report 1-landling. All documents furnished to Consultant by the
Towta/Agency and' all reports and supportive: data prepared by the Consultant
under this Agreement. are the Town/Agency's property and'shall. be delivered
to the Town/Agency upon the. completion of Consultant's services or at the
Town/Agency's written request. All reports, information, data, and exhibits
prepared or assembled' by Consultant in connection with the performance of
its services pursuant to this Agreement are confidential until released. by the
Town/Agency to the public, and the Consultant shall not make any of the
these documents or information available to any individual or organisation
not employed by the Consultant or the Town/Agency without the. written
consent of the. Town/Agency before such. release, The. Town/Agency
acknowledges that. the: reports to be prepared by the Consultant pursuant to
this Agreement are for the purpose of evaluating a defined project, and
Town/Agency's use of the information contained in the reports prepared by
the Consultant in connection with other projects shall be solely at
Town/Agency's risk, unless Consultant expressly consents to such use in
writing. Town/Agency further agrees that it will not appropriate any
methodology or technique of Consultant which. is and has been confirmed in
writing by Consultant to be a trade secret of Consultant.
B. Compensation. Compensation for Consultant's professional services steal l not
exceed $ 264,271, and. payment shall be based upon Town/Agency's
approval of each. task.
Billing shall be accompanied by a detailed explanation of the work performed by whom at
what rate and' on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town/Agency review,. even. if only in partial or draft form.
Payment shall be net thirty (30) days.
All invoices and statements tothe Town/Agency shall reference the TownfAgency's pwrchase
order number and be addressed as follows:
INVQICES: STATEMENTS;
Town of Los Gatos Town of Los Gatos.
Attn: Accounts Payable Attn: Finance Department
P.O. Box 655 P.O. Box 655
Los Gatos, CA 95030 Los Gatos, CA 95030
F. Availability of Records. Consultant shall maintain the records supporting
this billing for not less than three years following completion of the work
under this Agreement. Consultant shall make these records available to
authorized personnel of the Town/Agency at the Consultant's offices during:
business hours upon written request of the Town/Agency.
G. R". 'ect Manager. The Project Manager for ~' 'Consultant for the work under
this Agreement shall be Peter'Huttlinger.
H. _ _ Assignability and Subcontracting. The services to be performed under this
Agreement are unique and personal to t'he Consultant. No portion of these
services shallbe assigned or subcontracted without thewritten consent ofthe
Town/Agency.
I. Notices. Any notice required to be given shall be deemed to be duly :and
properly given if mai ed postage prepaid, and addressed to:
John E. Curtis M[CHAELSHEE'HY
Director of Parks and Pub is Works VtcE PRESC~EtvT
Town of Los Gatos Ruth & Going Inc.
Post Office Box 949 P.O. Box 26460
Los Gatos, CA 95030 San .Jose, CA 95159
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to Town/Agency.
J. Independent Contractor.. It is understood that the Consultant, in the
performance of the work and services agreed to be performed, shall act as and
be an independent contractor and not an agent or employee of the
Town/Agency. As an independent contractor he/she shall not obtain any
rights to retirement benefits or other bene:fits which accrue to Town/Agency
employee(s). With prior written consent, the Consultant may perform some
obligations under this Agreement 'by subcontracting, but may not delegate
ultimate responsibility for performance or assign or transfer interests under
this Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of
the work to be performed .under this Agreement. Consultant shall be
compensated for its costs and expenses in preparing for, traveling to, and
testifying in such matters at its then current hourly rates of compensation,
unless such litigation is brought by Consultant or is :based on allegations of
Consultant's negligent performance or wrongdoing.
K. Conflict of Interest. Consultant understands that its professional
responsibilities is solely to the Town/Agency. The Consultant has and shall
not obtain any holding or interest within the Town/Agency of the Town of
Los Gatos. Consul ant has no business holdings or agreements with any
.individual .member of the Staff or management of the Town/Agency or its
representatives nor shall it enter into any such holdings or agreements. In
addition, Consultant warrants that it does not presently and shall not acquire
any direct or indirect interest adverse to those of the Town/Agency in the
subject of this :Agreement, and it shall immediately disassociate itself from
such an interest should it di cover it has done so and shall, at the
Town/Agency's sole discretion, divest itself of such interest. Consultant shall
not knowingly and shall take reasonable steps to ensure that it does not
employ a person having such an interest in this performance of this
Agreement.
L, If aft mployment aF a person, Consul ant overs it has.. employed a
persowith a direct or indirect interest th~would conllict with its
performance of thin Agreement, Consultant shall promptly .notify
Town/Agency of this employment relationship, and' shalt; at the
Town/Agency's sole discretion,. sever any such employment relationship..
M. Equal. Employment Opportunitx. Consultant warrants that it is an equal
opportunityemployerund shall complywith applicable regulations governing
equal employment opportunity, Neither Consultantnor its subcontractors do
and neither shall. discriminate against persons employed or seeking
employment with them on the basis of age, sex,. color,.. race, marital status,
sexual' orientation, ancestry, physical or mental disability, national origin,
religion,. or medical condition,, unless based upon. a bona fide occupational
qualification pursuant to the California Fair Employment & Housing Act.
N. Insurance,
A. Minimum Scope of Insurance.:
i, Consultant agrees to have and. maintain, for the. duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not Iess than: one million dollars ($1,000,000) combined single limit
per occurrence for bodily injury, personal injury and property damage.
ii. Consultant agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance. policy ensuring. him/her and his/her staff to
an amount not. less than. one m lion dollars ($1,OD0,000) combined single
limit per accident for bodily injury and property damage.
iii. Consultant. shall provide to the Town/Agency all certificates of insurance,
with original endorsements effecting coverage. Consultant agrees that alt.
certificates and endorsements are to be received and approved by the
Town/~gency before. work commences.
iv. Consultant agrees to have and maintain, for the duration of the contract,
professional liabil%ty insurance in amounts not less than $1,000,000 which is
sufficient to insure Consultant for professional errors. or omissions in the
performance of the particular scope of work. under this .agreement.
B. General' Liability:
i. The Town/Agency,. itsofficers, officials, employees and'volunteers are to be
covered. as insured asrespects; liability arising out ofactvities performed by
or on behalf of the Consultant;. products 'and. completed operations of
Consultant, premises owned or used by the Consultant. This requirement
does not apply to the professional' liability insurance required for professional
errors .and omissions.
ii. The Consultant's insurance coverage shall be primary insurance as respects
the Town/Agency, its officers, officials, employees and volunteers, Any
insurance or self-insurances maintained by the Town/Agency, its officers,
officials, employees or volunteers shall be excess of the Consultant's
insurance and shall not contribute with it.
iii. ~'' •y failure to comp y with reporting pry 'lions of .the policies shall not
a~~ect coverage .provided to the Town/tigency, .its officers, officials.
employees or volunteers..
iv. The Consultant's insurance shall .apply separately to each insured against
whom a claim is made or suit is brought., except with respect to the limits of
the insurer's liability.
C. All Coverages: Each insurance policy rrequired in this item shall be endorsed to state
that coverage shall not be suspended, voided, canceled, reduced in coverage or in
limits except after thirty (30) days' .prior written .notice by certified mail, return
receipt requested, has been given to the Town/Agency. Current certification of such
insurance shall be kept on file at ali times during the term pf this agreement with the
Clerk/ ecretary of the Town/Agency.
D. In addition to these poticies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law and shall ..provide. evidence of
such policy to the Town7Agency before beginning services under this Agreement.
Further, Consultant shall ensure that all subcontractors employed by Consultant
provide the required Workers' Compensation insurance for their respective
employees.
O. Indemnification. The Consultant shall save, keep and. hold .harmless
indemnify and defend the Town/Agency its officers, agent, employees and
volunteers :from all damages, liabilities, penalties, costs, or expenses in law
or equity that .may at any time arise or be set up because of damages to'
property or personal .injury received by reason of, or in he course of
;performing work which may be occasioned by a wi'Ilful or negligent act or
omissions of the Consultant, or any of the Consu'ltant's officers, employees,
or agents or any subeonsultant.
P. Waiver. No failure on the part of either party to exercise any right orremedy
hereunder shall.operate as a waiver of any other right or remedy that party
may have .hereunder, nor does waiver of a breach or default under this
Agreement constitute a continuing waiver ofa subsequent breach of the same
or any other provision of this Agreement.
Q. Governing Law. This Agreement, regardless of where executed, shall be
governed by and construed to the laws of the State of California. Venue for
any action regarding this Agreement shall be in the Superior Court of the
County of Santa Clara.
R. Termination of Agreement. The Town/Agency and the Consultant shall have
the right to terminate this agreement with or without cause by;giving not less
than fifteen (15) days written notice of termination. In the event of
termination, the Consultant shall deliver to the Town/Agency all plans, files,
documents, reports, ,.performed to date by the Consultant. In the event of such
termination, Town/Agency shall pay Consultant an amount that bears the
same ratio to the maximum contract ,price as the work delivered to the
Town/Agency bears to completed services contemplated under this
Agreement pursuant to Attachment 2 hereto, unless such termination is made
for cause, in which event, compensation, if any, shall be adjusted in light of
the particular facts and circumstances invo ved in such termination,
S. - : Amendment. No modification, waiver,. mutual. termination, or amendment
of this Agreement is effective unless made in writing and signed by the
Town/Agency and the ConsultanC.
T. Disputes. In any dispute over any aspect of this Agreement, the prevailing
party shall be entitled to reasonable attorney's fees, including costs of appeal.
U. Entire A reement. This Agreement, including Attachment 2, constitutes the
complete. and exclusive statement of the Agreement between Town/Ageney
and' Consultant. No terms, conditions, understandings or agreements
purporting to modify or vary this Agreement, unless hereafter made in writing
and' signed. by the party to be bound,, shall be binding on either party..
IN WITNESS WHEREOF, the Town/Agency and Consultant have executed this Agreement
as of the date indicated. on page one (1).
TOWN/AGENCY OF TI-IE
Town of Los GATOS, by:
RUTH & GOING, .INC., CONSULTANT
Debra J. Figone
Town Manager/Executive Director
Approved as to Forrn:
Orry P. Korb
Town Attorney6General' Counsel
(S'ignature)
(Print Name):
(Company)
ATTEST:.
Clerk/Secretary ofthe Redevelopment Agency
Los Gatos, California
DEPARTMENT APPROVAL DATE
Marian V. Cosgrove, Secretary
Attachment 2
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' .March 7, 2'002. 02-019A
Ruth and Goy^n. _
1 Mr. Kevin Rohani Engineerine
Town Engineer Planning
v
t 41 Miles Avenue
Los Gatos, CA 95031
Mailing. A~,aress
Subject: Request for Proposal
PO Box 26d6C
S
' Engineering Services For Street Resurfacing Program an Jose
CA 95 t59-6~16C
' Dear Kevin;
2216 The. ~~ar-~7a
In response to the. pre-proposal' conference held in your office on Monday, March 4, 2'002, Santa Clara.
Ruth. and Going, Inc.. is please to submit this proposal for the Town''s Street Resurfacing
' ca 95~~0
Ph ~aes> zs6-z-1~c
Program. You will find this proposal
demonstrates our Team's understanding and ability Fax: ~aoa~ z36-za
to perform the. work required to successfully complete the preparation of construction
~ documents within the challenging schedule.
The Ruth and Going Team is a collaboration of firms with outstanding. reputations and
experience in successfully providing services involving many of the issues expected to be
' foLUad on the Town's. street resurfacing project.. This experience. comes. from years of
design for countless public works projects for local' cities and. agencies.
As prime consultant, Ruth and. Going, Inc. will contract wi#h the Town. Ruth. and. Going
will be responsible for all management and direction of the Team,, and will provide the
' required Civil Engineering and Surveying services. Our subconsultants have been
carefully chosen based on their history of successfully providing.. the services necessary on
similar projects, and our successful working relationship. The firm of Parikh Consultants,
' Inc.. will'. provide all services related to the project's geotechnical issues, and, in
cooperation with Chec Consultants, provide evaluation of the Pavement Management
Study previously prepared' by others. Aero-Geodetic Corporation will prepare the rectified
1 aerial plotographs that will serve as the base sheets for the design. All of these consultants
will work directly under the umbrella of the Ruth and Going Team.
We look forward to being. selected as the Town's consultant for the Fiscal Year 02/03
Pavement Resurfacing Project, and welcome the opportunity to again work with the Town.
If you have any questions regarding our proposal, or require additional. information, please
call us.
' Very truly yours,
'; 1vlichael C. Sheehy
Vice President, Civil Engineering
Tuwrr of Lvs Gatos Pavement Reconstruction Program
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Project Description
' As discussed at the re- ro osal conference the Town's Fiscal Year 02/03 Pav
p p p ement
Resurfacing Program is part of the Town's Capital Improvement Program, being a continuation
' of the Town's ongoing street maintenance program. A map of the Town was provided at the
.conference that identifies those streets included in the. Fiscal Year 02/03 Project. This map shows
approximately 90 separate streets, or portions of streets, scattered throughout the Town. These
' streets, totaling nearly 18 .lineal .miles, range from local neighborhoods with relatively flat
grades, to steep, winding streets in the. foothills :east of Los Gatos :Boulevard'. Other streets
include the congested Main S reet around. the Civic Center and downtown, as well as side streets
' in the downtown area. The p an shows three different levels of resurfacing treatment, .ranging
from a slurry seal {approximately 44,000 lineal feet of street); to asphaltic concrete (AC) overlay
{approximately 40,000 lineal feet of street) to full reconstruction (approximately 12,000 lineal
' feet of street). For those streets identified to receive either slurry seal or AC overlay, we
understand the intent is to remove failed portions of existing pavement by "dig-out" prior to the
surface treatment. In addition, existing. cracked, broken or up-lifted .curb and gutter :along the
' project streets will be reconstructed as a part of the project. The Towns budget for thi Pavement
Resurfacing Project is $3.7 million.
During the preparation of this :proposal, Ruth and Going. staff .drove many of the project streets.
It was observed that the streets are varied in condition and have differing levels of existing
improvements. Some of the streets have existing curb and gutter, while .only portions of other
streets are fully improved. .Many of the streets have no existing .curb and gutter, but rather have
only: an earthen shoulder. In the hills, the streets typically have an :unlined wale paralleling the
edge. of pavement. Where no curb and gutter exist, the pavement is often broken and uneven.
' Since it was raining on the day of the visit, pondng water was observed in many areas, showing
signs of flat cross or longitudinal slopes. Corrections of existing drainage deficiencies is not
within the cope of this proposal. I-Iowever, where possible on those streets receiving an AC
' ovet~lay, existing :substandard cross slopes might be improved by increasing the thickness of .the
pavement overlay at the crown.
:Scope of Seruices.
' The design scope for this project is somewhat 'broadly defined because of the nature of pavement
evaluation .and reconstruction. Therefore; for purposes of establishing a basis of proposing a fee
for the design services, we propose the following Scope of Services.
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Research and Data Gathering:
The first Task after receipt of authorization to proceed -wild be for the project Team to become
.more familiar with the project. During this Task, the Team will :gather the available data,
including the previously prepared Pavement Management Study and all design plans for the
streets identified as being in the Pavement Resurfacing :Project. Team members will contact the
various utility companies and agencies to obtain available plans and information fo identify the
location, type and size of utilities that exist within the streets scheduled. for reconstruction.
Town o~'Los Gntos Pcrvensent Reconstruction .Program Prrge 1
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While data is being gathered','Team members will conduct a field review of each of the streets
' with Public Works staff from the Town. The purpose of the Held' review will be to identify and
come to concurrence as to precise limits of the work, areas where subsurface geotechnical
borings should be conducted, and areas. where existing curb and. gutter should be replaced. The
' limits o€ concrete replacement, "d'ig-outs", etc.,. will be identified with paint in the field, and
ultimately shown. on the design plans.
Geotechnical and Pavement. Evaluation:
The identification. of the streets within this year's Pavement Resurfacinng Project is based on the
findings of the Pavement- Management. Study prepared for the Town. several years ago. Since
that Study was prepared. several years ago, of particular importance to the project will be the
validation that the Endings of the Study are still applicable today. For example, it 'must be
determined if the recommendation to slurry seal. a street is the correct answer for the street. as it
exists today, or if the street more properly requires an AC overlay. Whenever the evaluation
disagrees with the recommendation of the Study, a new recommendation will. be provided.
Therefore, the. Team's geotechnicaI and pavement consultants,. Parikh Consultants and Chec
Consultants,. will review the previously prepared Pavement Management Study and other
available as-built plans. In addition, they will perform a visual review of each street planned. for
work iii. the project, noting defects; traffic levels and other pertinent factors. Lastly, Parikh
Consultants will drill borings and collect R-value samples. for the pavement design at up to 9
separate locations throughout the project. There is no additional field exploration or Dynaflect
testing, proposed. It is assumed that by scheduling the borings to be done early in the day that
formal traffic control' will' not be required. Therefore,: other than placement of cones,, this scope
specifically excludes traffic control.
The and' result. of this multi-prong evaluation will. be to agree or disagree with the Study's
recommendations for each of the protect streets. The findings will be surnrnarized in a report that
wil'1 provide an obj;ectiwe, independent appraisal' of the findings and' recommendations outlined in
the original Pavement Management Study, together with an analysis of the field exp#orations
performed as a part of this project. While this report wild. not be a full geotechnical or pavement
report, it wily provide design recommendations for pavement structural sections based on Traffic
Index values provided. by the Town for each street.
Preparation of Base Mappings
Base sheets for the design of the project :are envisioned to be 5-0 scale digitally rectified. aerial
photographs of the project. streets on 24 x 36 inch sheets. Where the streets are linear, they will
be stacked' two or three to a sheet in order to minimize the total number of sheets. Where there is
a cluster of streets,. such. as the Garden Hi '1 or Hernandez/Pennsylvania/Wissahickon
neighborhoods, it is envisioned that: the entire cluster will be shown in plan view on as few sheets
as possible. Unfortunately,. rectified aerial photographs. are not conduci.we to the topography
found along in the hills east. of Los Gatos Boulevard. Therefore,: our project photogramrnetrist,
Aero-Geodetic Corporation, will prepare planimetrics of these streets as the base.
Tbivn o/'.Los Gutos Pavement Reconstruction Program: Page 2
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In order to prepare the aerial photogrammetry, it will be necessary to provide survey control
' sufficient to accurately scale the photograrnetric models. This will require painting control
panels at regular spacing. The actual survey control will most probably be obtained using GPS
survey. As cun•ently envisioned, a side benefit of the base mapping is that he phatographs will
be available on CD's, which can be :provided to the Town for future reference and use.
Design:
After preparation of the base mapping, the Team will begin design of the resurfacing. As
previously stated, the streets will be shown in plan view only. No profiles will be provided as a
part of the construction .documents. The plan sheets will identify the type of surface .treatment
' each is to receive (i.e. a slurry seal or AC' overlay). Using. the information gathered during the
field walk-throughs, the plan sheets will show the areas where failed pavement or curb and .gutter
is to be removed and replaced. These replacement areas will be identified by tying them to
' existing .features in the field that .are to remain. For example, a "dig-out" :area might be labeled
as "S' x 25' dig-out area", with a dimension tying it to the existing curb and nearest fire hydrant.
The limits of the resurfacing, together with those areas where a grind is required, will .also be
identified.
Those streets that are to be .reconstructed will be shown on separate sheets, with all of the
' apurtentent design .information necessary for the contractor to reconstruct the street. However, it
must be .noted that .since the base mapping will not include topographic information, grades for
the riew design will not be provided. Rather, the reconstruction will be shown as a replacement
' in kind. It is envisioned that spot grades can be provided to .the contractor as a part of
construction staking.
' The designers will ;prepare the technical specifications for the project. These technical
specifications will be prepared in Caltrans, CSI or "Green Book" format to the satisfaction of the
Town. These technical .specifications will be compiled with the General Conditions o be
' prepared by the Town. Included in the specifications will hbe the .necessary bid sheet, including
quantities for the various .items of construction.
:Due to the short design time for the project, it is envisioned that the there will be two separate
ubrnittals to the Town.. The first submittal will be at .approximately the 50% design stage.. It
will show the base sheets and initial design. Included in this submittal wi l be an engineer's
opinion of probable construction cost, together with an outline of the specifications, The second
submittal will be at the 95'% design stage. This submittal will be the complete plans.
specifications and estimate.
~ Assistance During Bidding:
During bidding of the project, the design team will be available to assist the Town as necessary.
' This could include .attendance at the pre-bid meeting, answering bidder's questions and
c arifying the design .documents, and preparation of addenda. After receipt of the contractor's
bids, Ruth and Going staff will be available to assist the Town in analyzing. the bids.
Town q/'Los Grrtos Paveme-it Reconstruction Progrnm Pnge 3
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Construction Assistance:.
' It was stated at the pre-proposal conference that the Town will retain the services of a
construction management firm to oversee. the construction of the street resurfacing project,
Therefore, the design team. will be available to assist the construction manager as required',
' iiiclLrding attendance at the pre-construction meeting, providing clarification of .the design
documents, and periodic site visits to monitor the contractor's progress.
Stiff ng
For the Town. of Los Gatos Pavement Resurfacing Project, Ruth and Going, Inc. will be the
prime consultant.. As the Lead- Consultant, our staff will perform all project management
activities, prepare all Civi Engineering design and conduct all field surveys. Having recently
completed several. large public works projects, including the new Main City Library
Replacement Project for the City of Santa Clara. and the southsde improvements for the VTA's
Route 85/101 Interchange Project in Mountain View, the necessary staffing. is available to begin
design immediately in order to meet the aggressive schedule for this project.
The followin Ruth and Goin Inc. staff is available for the Town'?s Pavement Resurfacin
g g~ g
' Project. Resumes may be found at the back of thi proposal'.
Michael C. Sheehy, CE - Princiipal-In-Charge
Ruth. and Going, Inc. believes strongly in the hands-on involvement of the firm's principals. in all
' our projects.. As PIC, Mr. Sheehy will be overseeing. the project Team to assure the necessary
staffing and resources are available to complete the design according to the schedule while
providing the highest standard of service to the City. His responsibilities will be overall project
control', encompassing. schedule, budget,. and technical accuracy..
' Mr. Sheehy has -more than. 25 years of Civil Engineering design experience.. In his nearly 2~
years with. Ruth. and Going, he has. utilized hies: significant design experience in all. aspects of the
roadway design process, including Caltrans guidelines and. regulations. Of significant relevance
to the. Town's pavement resurfacing project, Mr. Sheehy has served as Project. Manager on
several multi-disciplinary transportation. projects involving roadway,.. structures, right-of--way,
survey and utilities: He recently served as Principal-In-Charge and' Project Manager for the
' Edenvale Intersection. Improvement. project. for the Redevelopment Agency of the City of San
.lose. Mr. Sheehy also managed design of the $4.5 mililiion EI Camino Real Widening project in
Santa Clara and the $1 O million. Route 237/North First Street Interchange project irr San Jose. He
' also served as Project Manager for the $10 million widening of Capitol Avenue for the Santa.
Clara Valley Transportation Authority's Tasman Light. Rail project in East San Jose.
', Peter L. Huttlinger, CE -Project Manager
Mr. Huttlsinger will serve as the Project. Manager for the Pavement Resurfacing projects. In his
role as Project Manager, Mr. Huttinger will provide day-to-day technical direction to the Design
' Team, as wel'1 as serve as the Lead Civil Designer for the project. He will also serve as the
principal contact between. the Gay's Project Manager and the. Ruth and' Going Team.
Town of Los Gutos Pavement Reconstruction Program Pnge 4
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Mr. Huttlinger is very familiar with all of these tasks, having performed them on each of his
recent public works and private projects.
During .more than 30 years of professional experience, Mr, Huttlinger has developed outstanding
expertise in the preparation of construction drawings and specifications. Mr. Huttlinger is
recently served as Project Engineer for the widening of the Trimble Road bridge over the
Guadalupe River for the City of San Jose. Mr. Huttlinger recently completed the improvement
plans for construction of snore than 50 separate bus stops on Monterey Street in San Jose .and
Monterey Road in the County. He also served as the Project Engineer for the public street
improvements required for the .expansion of the Valley Fair Shopping :Mall in San Jose. This
project also required preparation of plans for the widening of the southbound. Route 17 on-ramp
from Stevens Creek Boulevard to two lanes, and processing the plans through Caltrans for
approval. Mr. Huttlinger also served as Project Manager and 'Engineer on the 1.,550-unit Silver
Creek Valley Country Club development in San Jose. His other relevant public works
experience includes the Silioon Valley Boulevard extension .across the Coyote River.. NIr.
Huttlinger also oversees the activities of the field survey crew.
Stephen P. Sherman , CE -Quality Control Engineer
Mr. Sherman will serve as the Quality Control Engineer for the .Project Team. An integral
element of a successful project is the implementation of the quality control program. Ruth .and
Going, Inc. is committed to providing quality service .and awell-checked set of construction
.documents for all our projects. Therefore, our quality control ,program :requires independent
review of all documents by a senior level' engineer who is not involved in the project's design. In
his capacity as Quality Control Engineer, Mr. Sherman will provide an independent review of all
documents. This review will be performed at each submittal stage to ensure that awell-
coordnated and checked set of plans and specifications are submitted.
' Ivlr. Sherman has more than 20 years experience as a Civil Engineer in project .management,
.design, surveying, and construction of airport, highway, roadway, and utility improvements. He
is currently ervmg as Deputy Project Manager and Project Engineer .for the Route 87 HOV Lane
Widening project through downtown San Jose. He .also served as Project Engineer for the Route
' 85/101 Interchange project in Mountain View, which will be `complete in January, 2002. His
relevant experience also includes the Brokaw Road Undercrossing of Route 101. in San Jose, the
Route 1/Bay-Porter interchange Modification in Captola, and at the San Francisco International
' Airport. At the San Francisco International Airport, he .served as Project Civi Engineer
responsible for site and utility design of two Parking Garages, Concourse H/BART Station,
Rental Car Garage, and the .Rental Car Quick Turn Around (QTA) Facility. Fundamental
' technical issues included precisehorzontal control, extensive utility coordination, difficult storm
drainage constraints, and interfaces with multiple adjacent projects.
' William H. Sampson, CE -Civil Designer
Ivlr. Sampson will assist Mr. Huttlinger in the civil design aspects of the project.
Town of Los Gntos Pavement Reconstruction Program Page 5
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Mr. Sampson has more than 30' years experience as a Civil design engineer. Since joining Ruth.
' and Going, Inc.,. he has been responsible for providing engineering design services on numerous
roadway and land development projects. He recently served as Project Engineer fore
approximately 1' mile of widening and. extension of Yerba Buena Road south of Aborn Road as a
' part of the: Evergreen. Campus Industrial Park. Mr. Sampson's other projects include
responsibility for design. of the site improvements for Valley Christian High School site, a new
$50 million high school in San Jose.
Aida Fairman -Civil Designer
_ Ms. Fairman will provide additional support as a Civil Designer.
~ Ms. Fairman has nearly 10 years experience in public works projects. She has served as Civil
Designer on construction projects for streets, highways, utilities,. grading and drainage. Ms.
' Fairman is presently serving as Project Engineer for the City of Santa Clara Main Library
replacement project, as wel'1 as the new Monterey Road Bus Stops for the Val'l'ey Transportation
_ Authority.
PARIKH CONSULTANTS, INC. - Geotechnica! Engineering
For the roadway improvement projects,: Parikh Consultants,. Inc.. wi l' be responsible for all
geotecluiical and pavement studies, investigations and reports. This is the same work. Parikh
Consultants has provided to the Ruth and Going Team on many local public works projects,
including the Capitol Avenue widening and Trimble Road Bridge projects.
Paril<h Consultants is a geotechncal engineering. firm. with a broad spectrum of capabilities. and.
t' special expertise. The firm has worked on over 350 transportation projects ranging.. from bridges,
streets,. highways, interchanges, culvert, structures, retaining walls. and sound walls. The projects
range from the Project Study Report phase through. to complete PS&E packages. The firm has
' its own state-of--the-art laboratory testing facility and can perform most. of the ASTM and
Caltrans standard tests. The firm is also equipped with several computers and'. technical programs
for settlement,.. slope stability, pile design, earthquake engineering, seismic response analyses and
~ CADD.
The staff from Parkh Consultants assigned to the Pavement 12ehabilitation Program. includes:
' Gary Parikh, PE, GE - Pro'ect Geotechncal En neer
J g
As Project Geotechnical Engineer, Mr. Parikh will be responsible to oversee all phases of the
', geotechnical investigation, including field exploration,. laboratory analysis and evaluation, and
the preparation. of the reports.
i
Tower of Los Grrtos Pavement Reco~~s/ruetion Program Prrge 6
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Mr. Parikh .has over 30 years experience in he field of geotechnical engineering. He has
' personally managed and executed preparation of reports on over 200 transportation projects
including new bridges, bridge widenings, interchanges, roadways and 'highways. Mr. Parikh's
firm, and Mr. Parikh personally, has been. very involved in providing geotechnical services on
' several City of San Jose projects and roadways, including several Ruth and Going project. Most
recently, Mr. Parikh conducted all geotechnical investigations on the widening of the Trimble
Road Bridge over the Guadalupe River. A sampling of lZis other San Jose project experience
' includes Skyport Drive over the Guadalupe River and the widening of Capitol Avenue for the
Tasman East Light Rail.
Y. David Wang, Ph.D., PE - Geotechnical Engineer
Dr. Wang will assist Mr. Parikh in conducting all geotechnical. investigations, as well as
preparation of all reports .and recommendations.
~ With more than 20 years in geotechnical engineering, Dr. Wang's principal experience is with
transportation projects, conducting field investigations and laboratory analysis and preparing the
' necessary .reports and recommendations. His typical projects include the Brokaw Bridge at the
Guadalupe River, Los Alamitos Creek .Bridge, and the Skyway Drive Underpass at Airport
Boulevard. Dr. Wang .also provided .geotechnical investigation for pavement .rehabilitation and
' widening of Capitol Avenue for the Tasman East Light Rail ;project in San Jose.
Schedule
The schedule r
p oposed for the project is very aggressive. Since there are no Town Council
meetings during the month of August, it is critical that the award of the contract be issued in.July
' to insure. a summer construction start. Therefore, the project must be issued for bid in early J}ine.
This leaves only 2 .months .for design. The schedule for this project will be found on the .next
~ page of this proposal.
Fees
~ The Ruth and Going team proposes to plans, specifications .and estimate for the Town's
Pavement Reconstruction Program for an estimated fee of $281,823. This fee is based on the
scope of services outlined in this proposal. Charges will be made utilizing the Ruth and Going
Charge Rate Schedule. Should the scope of services change, we reserve the right to negotiate
modifications to this scope.
Our task-fee .matrix is included following the Schedule.
i
Town q~'Los Grrtos Pnven~ent Reconstruction Program page 7
01 Loa Getoa • Pavement Reconstruction Program
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CHARGE. RATE SCHEDULE
FOR THE'
TOWN OF LOS GATOS'
PAVEMENT RECONSTRUCTION PROGRAM PROJECT
ENGINEERING SERVICES
Professional and Office
CLASSIFICATION HOURLY RATE
Engineering, Surveying. or Planning. Manager $130.00
Senior Engineer, Surveyor or Planner $1' 14.00
Associate Engineer,.. Surveyor or Planner $104.00
Assistant Bngineer, Surveyor or Planner $87.00
Junior Engineer, Surveyor or Planner $78.:00
Senior Engineer Technician $'94..00.
Engineering Technician $80,00
Junior Engineering Technician $64..00
Engineering. Aide $46.00
Technical Typist $46..00
Administrative Manager $78.00
Field Services
2-Man Field Crew $174.00
3-Man. Field Crew with Apprentice $216.00
3-Man Field Crew with Journeyman $23b,00
Field' Engineer $78..00
Senior Field Engineer $94.00
Miscellaneous
CADD Work. Station $10.00
In-House CADD Plot $10,:00
In-House Color Photo Plot $40.00
Principal is charged. at $1'.50.00' per hour
GPS EQuipment is charged at $35 per .hour or at a Daily Rate, by Arrangement
Printing, Reproductions & Materials at Cost, P1'us 20%
Transportation at $0.315 per Mile
Other Outside Services at Cost, Plus 5%
Note; Subject to Revision July 1,.2002