2002-170-Authorize Town Manager To Execute FY 2002/03 CDBG City-County ContractNOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS
GATOS DOES HEREBY RESOLVE THAT THE TOWN MANAGER IS AUTHORIZED TO
EXECUTE:
1) The Community Development Block Grant City-County Contract for the period July 1, 2002,
through June 30, 2003, between the County of Santa Clara and the Town of Los Gatos,
attached as Exhibit A; and,
2) Future amendments to the Contract so long as they conform to the adopted Town budget;
and,
3) Subsequent CommuntyDevelopmentBlock Grant City-County Contracts for the period July
1, 2003 through June 30, .2004, and July 1, 2004 through June 30, 2005, between the County
of Santa Clara and the Town of Los Gatos,. including future amendments to the Contracts so
long as they conform to the adopted Town budget and aforementioned Joint Powers
Agreement.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 4`" day of November, 2002, by the following vote.
COUNCIL, MEMBERS.:
AYES: Steven Blanton, Sandy Decker, Steve Glickman, Joe Pirzynski,
Mayor Randy Attaway
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
MAYOR OF THE TOWN LOS GATOS
LOS GATOS, CALIFOR
ATTEST:
CLERK OF THE TOWN OF LOS ATOS
LOS GATOS, CALIFORNIA
z
~ ~ 'Exhibit A
CONIIVIUNITY DEVELOPMENT BLOCK GRANT
COUNTY/CITY CONTRACT
Contract No.LG-03-00
THIS' Contract is made and entered into by and between the COUNTY OF SANTA.
CLARA; a political subdivision of the State of California (hereinafter "COUNTY"), and the
CITY/TOWN OF LOS GATOS {hereinafter "CITY") :participating as a member of the County
of Santa Clara COMMUNITY DEVELOPMENT BLOCK GRANT (hereinafter "CDDBG") Joint
Powers Agreement. The allocation of .funds pursuant to this Contract shall be a grant.
COUNTY approved the allocation and disbursement of CDBG funds to CITY on May 7, 2002.
WITNESSETH
WHEREAS, COUNTY has received CDBG Enttlement.Program funds from the United
States Department of Housing and Urban Development {hereinafter HUD) as an entitlement
jurisdiction pursuant to the provisions of Title 1 of the .Housing .and Community Development
Act of 1974, as amended; and,
WHEREAS, COUNTY has agreed to the use by CITY, as a subrecipient, of a portion of
COUNTY'S CDBG entitlement for a housing, and community development program to be
operated within COUNTY and which shall benefit low and very low income households;
NOW, THEREFORE, the parties agree as follows;
I. PROGRAM
COUNTY agrees to allocate a portion of its CDBG entitlement, and/or program income
as defined in 24 CFR 570 Subpart J, "Grant Administration" (570.504), to the CITY, as a
subrecipient of the. County being the: sum of FIVE HUNDRED TWENTY~FOUR THOUSAND
FOUR HUNDRED AND TWENTY & 07/100 Dollars ($524x420.07) for the purpose of
reimbursing. the City for costs incurred to implement the housing and community development
program (hereinafter "PROGRAM"). PROGRAM is defined as projects and activities funded
with this allocation by the CITY and described in detail in Exhibits "A" through "H." A lump
sum figure is allocated for this 'Contract and the parties understand and :agree that the allocation is
distributed by the COUNTY through .reimbursing the CITY for allowed expenses, and no .lump
sum distribution of CDBG funds is made at the outset of this Contract. .Reimbursement for
Fiscal Year 2002/03 shall .not exceed the total sum of the beginning fiscal year Cash Control
Sheet (fiscal year CDBG allocation of funds to CITY, and roll-over of unexpended CDBG funds
from previous years allocations to CITY). CITY is granted authority to also expend. funds for
eligible CDBG Housing activities from its approved rehabilitation program. revolving .loan fund
account, including accrued Program Income. Such authority is based on CITY .and its
Santa Clara County 1
Housing and Community .Development Program FY 02/03 City/County Contract
~~
or termination of specific projects innon-compliance; or initiate the suspension of
funding. or termination. of this Contract as provided for herein.
7. If CITY does not use CDBG funds in accordance. with. this Contract, CITY is
liable for repayment of all. disallowed costs and ineligible activities. Disallowed
costs and' ineligible activities may be identified through audits,. monitoring or
otfiers sources. CITY will be required to respond' to .any adverse findings which
may lead to disallowed costs, subject to provisions of OMB Circular A-87, "Cost
Principles for State. aad Local Governments," and A-128,. "Single Audits of State
and Local Governments." CITY is required to respond to any adverse findings
which may lead to ineligible activities, subject to provisions of 24 CFR Part
570.201-206 "Eligible Activities." and 24 CFR Part SZO-207 "Ineligible Activities."
D. Establishment and' Maintenance of Records by City
Maintain. complete and accurate records of all its CDBG transactions including,
but. not limited to, contracts, invoices, time cards,. cash. receipts; vouchers,
canceled. checks, bank statements, client statistical records,. personnel, property
and all. other pertinent. records sufficient to reflect properly;
2. All direct and indirect costs of claims. incurred or anticipated to be incurred to
perform this Contract or to operate the PROGRAM;. and
E. Preservation of Records. CITY will preserve and make available its records:
1. Until five years following expiration. of this Contract, or
2. For such longer period, if any as is required by applicable law; or
3. If this. Contract is completely or partially terminated, the records relating to the
work. terminated shall be preserved and made available for a period of five years
from the date of termination,
F. Examination of Records: At any time during normal business hours, and' as often as may
be deemed reasonably necessary, CITY agrees that HUD and the. COUNTY, and/or any
authorized' representatives. may have access. to and the right to examine Subrecipient
CDBG records and facilities. until expiration of:
(a) five years after expiration of this Contract;.
(b) five years. from the date of termination of this Contract; or
(c) such longer period as may be prescribed' by law.
Santa Clara County 4
Housing and. Community Development Program FY 02/03 City/County Contract.
c. Information and housing objectives for the Conso idated Plan at the
beginning of each program year.
B, PROGRAM Performance by CITY.
1. Conduct the PROGRAM within Santa Clara County, for the purpose of
benefiting low and very low income households.
2. File quarterly reports with COUNTY detailing adherance to the. PROGRAM as
described. in Exhibits "A" through " D," The reports must document services
rendered by the PROGRAM, describe the beneficiaries of the services, and
evaluate the manner in which the PROGRAM is achieving. its objectives and goals
as a participating non-entitlement CITY.
3. Utilize minority and/or .female owned business, vendors, suppliers, and
contractors to the maximum extent feasible, for items .funded pursuant to this
Contract, in accordance with County policy.
C. Fiscal Responsibilities of CITY.
Identify the CITY's .fiscal agent who is responsible for financial .:activities of
CITY, including the receipt and disbursement of CITY CDBG funds. CITY will
notify COUNTY in writing of the appointment of any subsequently appointed
fiscal agent and that agent's name.
2. Maintain an accounting system that conforms with generally accepted principles
of accounting. The accounting system is subject to .review and approval of
COUNTY.
3. Document all PROGRAM costs by maintaining records in accordance with
Section III, Paragraph D below.
4. Submit to the COUNTY documented requests for reimbursement.
5. Certify current and continuous insurance coverage of CITY, subject to approval of
COUNTY and in accordance with requirements as outlined in Exhibit G
"Indemnity and Insurance Requirements;" and obtain certificate of .insurance from
all subrecipients which will list CITY as :additional insured.
6. Subparagraph C. 1) through 5) above are express conditions precedent to
disbursement of any COUNTY funding. and failure to comply with these
conditions may, at the discretion of COUNTY, result in the suspension of funding
Santa Clara County 3
Housing and Community Development .Program FY 02/03 City/County Contract
l I ~~
the use of CDBG funds. Any real property under the CITY's control that was acquired
or improved in whole or in part with CDBG funds (includ'ing CDBG funds provided to
CITY in the form of a loan) in excess of $25,000 must be:
Used to meet one of the national objectives stated in Title 24 CFR part 570.208
for a period' of five years after expiration. of this. Contract, or for such longer
period. of time as required'. by the COUNTY; or,
2. Reimburse. the. COUNTY an amount equal to the current market value of the
property., less. any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property {reimbursement is not
required after the period of time specified in I. 1, above).
IV. OBLIGATIONS OF' COUNTY
A. Method of Payment. During the term of this Contract,. COUNTY will disburse CDBG
funds to CITY on a reimbursement basis, unless otherwise provided herein, for all
allowable costs and expenses incurred in connection with the PROGRAM.
Reimbursement. will not. exceed the total sum of FIVE HUNDRED TWENTY-FOUR.
THOUSAND FOUR HUNDRED AND TWENTY & 07/100 Dollars ($524,420:07) as
stated in the fiscal year Cash Control Record' document plus all Program Income accrued
during the fiscal year.
Reimbursement may be retained, in part or in full,. by COUNTY, in the event of CITY'S
non-compliance to PROGRAM regulations and conditions. Substantial. non-compliance
includes, but. is not limited to; incomplete documentation of expenses; failure to submit
adequate documentation ofPROGRAM progress as described' in III, paragraph B.2, of
this Contract, failure to provide and maintain an accounting, system that is in conformance
with generally accepted principles. of accounting, or based on the: suspension or
termination of the Grant to COUNTY made pursuant to the Housing and Community
Development Act of 1974,. as amended.
B. In the case of CITY substantial non-compliance prior to exercising any recourse
authorized. herein, COUNTY will initiate the following. procedure;
1. Notify the CITY Coordinator in writing of the alleged' substantial non-compliance
and request an immediate meeting. between. CITY Coordinator and. COUNTY
HCD Program Manager to resolve. issue(s). If issue(s), is(are) not. resolved
satisfactorily within thirty (30) days, notify CITY Manager in writing requesting
an immediate meeting between CITY Manager, CITY Coordinator and COUNTY
HCD Program Manager to resolve the issue(s).
Santa Clara County 6
Housing and Community Development Program FY 02/03 City/County Contract
The CITY must provide language in its Contracts with all Subrecipients stipulating that
at any time during normal business hours, .and as often as may be deemed reasonably
necessary, Subrecipent agrees that HUD and the COUNTY, and/or any authorized
representatives may have access to and the right to examine Subrecipient CDBG records
and facilities until expiration of:
(a) five years after expiration of this Contract;
(b) five years .from the date of termination of this Contract; or
(c) such longer period as may be prescribed by law.
CITY also agrees that COUNTY and any authorized representatives has the right to
audit, examine, and make excerpts or transactions of and from, such records and to make
audits of all contracts and subcontracts., .invoices, payro ls, :records of personnel,
conditions of employment, :materials and all other data re atng to the PROGRAM and
matters covered by this Contract. CITY will be :notified in writing of intended audits.
CITY will be notified in writing of intended inspections of records .and .facilities and of
.intended audits no less than three business days before such inspections or audits. CITY
is required to respond in writing to the HCD Program Manager any audit findings within
30 days of receipt of written audit findings. Responses will be included in the .final audit
report.
G. Compliance with Law. CITY staff will become familiar and comply with and require all
:its subcontractors, independent contractors and employees, if any, to become familiar
and comply with .all applicable Federal, State and local laws, ordinances, codes,
- Regulations and decrees .including, 'but not limited to, those Federal rules. and Regulations,
executive orders, and statutes identified in "F" ASSURANCES. Specifically, CITY will
comply with the requirements of OMB Circular No. A-87, "Principles for Determining
Costs Applicable to Grants and Contracts with State, Local and Federally :recognized
Indian Tribal Governments," and OMB Circular A-128 "Audits of.State and Local
Governments."
In addition, CITY will comply-with Federal Regulations as cited in 24 CFRPart 570,
'.Subpart J, and 24 CFR Part 85, and all other local, State or Federal .laws applicable to this
Program.
H. Suspension .and Termination. In accordance with 24 CFR 85.43, suspension or
termination of this Contract may occur if the CITY materially fails to comply with any
term of this Contract,. and that the contract may be terminated for convenience or cause in
accordance with 24 CFR 85.44 and Sections VI and Section VII below.
I. Reversion of.Assets. Upon expiration or termination of this Contract, or in the event
HUD cancels its Program for any reason, the CITY will transfer to the COUNTY any
CDBG funds on hand at the time of expiration and any accounts receivable attributable to
Santa Clara County 5
Housing and Community Development Program FY 02/03 City/County Contract
t
CITY; Town of Los Gatos
Name of CITY
P.O. Box 949
Address of CITY
Los Gatos, CA 95031
Address of CITY (Continued)
Debra J. Figone
Name of CITY Manager
All notices must either be hand delivered or sent by United States mail, registered or certified,
postage prepaid. Notices given in such a manner will be deemed received when hand delivered or
seventy-two (72) hours after deposit in the United States maih Any party may change his or her
address for the purpose of thin section by giving five days written notice of such change to the
other party in the manner provided. in this section.
VI. CONTRACT COMPLIANCE.
A. Monitoring. and Evaluation of Services. Evaluation and monitoring of the PROGRAM
performance is the mutual responsibility of COUNTY and CITY,. with the understanding
that HUD looks. to COUNTY as the sole responsible. party for meeting PROGRAM
requirements. CITY will furnish data,. statements,. records, information and. reports as
mutually agreed to by CITY and COUNTY as necessary for COUNTY to monitor,
review and. evaluate the performance of the PROGRAM and its components. COUNTY
has the right to request the services of an outside agent to assist in any such. evaluation.
Such services will be paid for by COUNTY.
B. Contract Non-compliance. If CITY fails to comply with any provision of this Contract
(24 CFR 85,43 "Enforcement"); COUNTY has the right to terminate this Contract. or to
require corrective action. to enforce compliance with such provision. Examples of non-
compliance include but are not limited to:
If CITY {with. or without knowledge) has made any material. misrepresentation of
any nature with respect to any information or data furnished to COUNTY in
connection with the PROGRAM.
2. If there is pending litigation with respect to the. performance by CITY of any of
its duties or obligations under this Contract. which may materially jeopardize or
adversely affect the undertaking of or the carrying.. out of the PROGRAM. The
CITY and' COUNTY may negotiate a reinstatement of this Contract following
termination or conclusion of such litigation.
3. If CITY has taken any action pertaining to the PROGRAM, which action required
COUNTY approval,. and such approval was not obtained.
Santa Clara County 8
Housing. and. Community Development Program FY 02/03 City/County Contract
2. Determine if any portion of the reimbursement .request meets all eligible criteria,
and if so, authorize payment for the eligible portion of the reimbursement request;
3. Review the procedure to be followed pursuant to V. C. of this Contract
(CONTRACT COMPLIANCE, Corrective Action Procedure); and
4. If applicable, forward a written report to HUD's Regional Office detailing the
substantial non-compliance issues and the steps being instituted to correct
performance, copy to the CITY Manager.
C. Compliance with Law. COUNTY shall become familiar and comply with and .require all
its subcontractors and employees, if any, to become familiar and comply with all
applicable Federal, State and local .laws, .ordinances, codes, regulations and. decrees
including, but not limited to, those Federal rules and regulations, executive orders, and
statutes identified in "F" ASSURANCES. Specifically., COUNTY shall comply with the
requirements of OMB Circular No. A-87, "Principles for Deterixiining Costs Applicable
to Grants and Contracts with State, Local, Federally recognized Indian Tribal
Governments," and OMB Circular A128 "Audits of State and :Local Governments."
In addition, COUNTY will comply with Federal Regulations as cited in 24 CFR Part 570,
Subpart J, and 24 CFR Part 85, and all other Local, State or Federal laws applicable to
this PROGRAM.
V. PROGRAM COORDINATION
A. The COUNTY Executive has assigned the HCD .Program Manager to supervise the
progress and performance :required by this Contract. All cervices performed by
COUNTY will be at the overall direction of the HCD Program Manager.
B. CITY has designated Regina A. Fal kner to serve as CITY CDBG
Program Coordinator, and City Manager Debra J . Fi gone
(or assignee approved by the CITY Council) assumes overal'1 responsibility for the
progress and performance of this Contract. CITY will .immediately notify the COUNTY
in writing, of the appointment of a new CITY CDBG Program Coordinator, or a new
CITY :Manager {or assignee approved by the CITY Council).
C. NOTICES. All notices or other correspondence required or contemplated by this
Contract must be sent to the parties at the following addresses:
COUNTY: Charles Chew, HCD Program Manager
.Housing and Community Development Program
1735 North First `Street, .Suite 265
'San Jose, CA 95.112
Santa Clara County 7
Housing and Community .Development Program FY 02/03 City/County Contract
~,d
VII. TERMINATION
A. Termination for Cause. COUNTY may terminate this Contract by providing written
notice stating. the date of termination,. to CITY for any of the following reasons;
1. Uncorrected Contract non-compliance as defined in VI, B which has not been
addressed or resolved within. the aforementioned corrective action plan time
period;.
2. If CITY is in bankruptcy or receivership;
3. If a member of CITY'S Executive Management staff is found to have committed
fraud' in connection with the CDBG program (termination is applicable only to
that portion of the CDBG program for which the person who committed fraud is
responsible);.
4. If there is reliable evidence that CITY is unable to operate the PROGRAM.
B, Termination for Convenience. In addition to the COUNTY' S right to terminate for cause
as set forth in Section VII,. either COUNTY or CITY may suspend' or terminate this
Contract for any reason upon mutual. consent by giving thirty (30) days prior written
notice to the other party. Upon receipt of such notice, performance of the services
hereunder will be immediately discontinued.
C. In addition to the COUNTY'S right to terminate. for cause set forth. in Section VII,. either
COUNTY or CITY may suspend or terminate. this Contract. as provided for in 24 CFR
570, at Subpart J "Grant Administration," and/or 24 CFR 85.44 "Termination for
Convenience." Provisions of the Reallocation Guidelines will apply,, but may be adjusted.
if termination is for cause.
D. Upon. termination, CITY will:.
1. Be reimbursed for all documented allowable costs and. expenses incurred in
connection with the Project up to the date of such termination. COUNTY shall be
obligated to compensate CITY only for allowable cost$ and expenses as
determined by an audit or other monitoring method;
2'. Turn over to COUNTY immediately any and all copies of studies, reports.
and other data, whether or not completed, prepared by CITY or' its
subcontractors, if any,.. in connection with this. Contract. Such materials shall
become property of COUNTY. CITY, however, shall not be liable to
COUNTY'S use of incomplete materials or for COUNTY'S': use of completed
documents if used for other than. the services contemplated by this Contract;: and
Santa Clara County 1 Q
Housing. and Community Development Program FY 02/03 City/County Contract
4. If CITY is in default pursuant to any provision of this Contract.
5, If CITY makes improper use of COUNTY .funds.
6. If CITY .fails to meet all provisions of the COUNTY CDBG Reallocation
Guidelines, or the Joint .Powers Agreement currently in full force and effect
between the parties hereto.
C. Corrective Action Procedure. COUNTY, in its absolute discretion and in .lieu of
immediately terminating this Contract upon occurrence or discovery of noncompliance by
CITY ;pursuant to this Contract, will have the right to give CITY notice of COUNTY' S
intention to consider corrective action o enforce compliance. Such notice must indicate
the nature of the non-compliance and the procedure whereby CITY will have the.
opportunity to participate in formulating any corrective action recommendation
In the event that CITY-:does not implement the corrective action recommendations in
accordance with the corrective action timetable, COUNTY may suspend payments
hereunder or terminate this Contract as .set forth in Section VII below.
Once .non-compliance is established, the following procedure will be initiated:
COUNTY HCD Program Manager and CITY Manager will :negotiate a time frame
and course of.action for correcting the non-compliance;
2. CITY will. provide COUNTY with a writken plan .and time frame for correcting
the non-compliance issue (s). Such plan must be submitted by CITY tc
COUNTY within thirty {30) days of the initial non-compliance .meeting between
CITY and COUNTY;
3. CITY must initiate the corrective action procedure within sixty (60) .days of the
initial non-compliance meeting between the COUNTY HCD Program .Manager
and the CITY Coordinator (COUNTY, at their discretion, may extend this time
line for extenuating circumstances);
4. COUNTY will have the right to require the presence of CITY officers at any
hearing or meeting called for the purpose of considering corrective action; and
CITY has the right to appeal all findings ofnon-compliance, and subsequent
corrective action, with both the COUNTY Board of 'Supervisors and HUD.
Santa Clara County 9
Housing .and Community Development Program FY 02/03 City/County Contract
~~
C. Grants, If a grant is provided for the acquisition of real property, CITY will require its
subreceipients(s) to continually operate its Project. for a minimum period of six (6) years
from. the effective date of this Contract.. This obligation will survive the term of Cities
contract with its subreceipient(s), the assignment or assumption of this Contract and the
safe of the property prior to expiration of the obligation. period. as set forth in this.
paragraph. If this obligation is not fully met, CITY may be required' to reimburse the
COUNTY. The. COUNTY may consider,. but will not. be limited by, the following factors
in calculating the reimbursement obligation: initial' grant sum;. the duration of the initial.
contractual obligation to operate the Project versus the actual duration of operation; and
the appreciated value.
D. Relocation, Acquisition, and Displacement. CITY agrees: to comply with 24 CFR
570.606 relating to the acquisition. and disposition of alI real. property utilizing CD$G
funds, and to the displacement of persons,: businesses, and non-profit organizations. as a
direct result of any acquisition of real property utilizing. CDBG funds. CITY agrees to
comply with applicable state laws, County Ordinances, Resolutions,: and Policies
concerning displacement of individuals from their residences.
IX. PROGRAM INCOME
Income generated by the Project is Program Income and shall be regulated by all provisions of
Title 24 CFR 570 Subpart J "Grant Administration," 570,503 "Agreements with Subrecipients,"
and 570,504 "Program Income." In addition, all provisions of the COUNTY REALLOCATION
GUIDELINES apply to this Contract. CITY must quarterly report all program income generated
by activities carried out with. CDBG funds made. available under this Contract. By way of
further limitations, CITY may use such. income during the Contract term for activities permitted
by this. Contract and shall reduce requests for additional funds by the amount of any such
program income balances on hand'. All. unused program income will be returned to the COUNTY
at the end of the Contract term with the exception of Rehabilitation Loan payments.
X. INDEPENDENT CONTRACTOR
This. is a Contract by and between independent contractors and is not intended and' will not be
construed to create the relationship of agent, servant,. employee, partnership, joint venture or
association between CITY and COUNTY. CITY,. including its: officers, employees,. agents,
independent contractors or subcontractors, will not have any claim arising from the terms of this
Contract. or otherwise against COUNTY for any Social Security, Worker's Compensation; or
employee benefits extended to employees of COUNTY.
XI'. ASSIGNABILITY
A. None of the work or services to be performed hereunder may be assigned, delegated or
subcontracted. to third parties without. the.- prior written approval of COUNTY. Copies.
Santa Clara County ~2
Housing and Community Development Program FY 02/03 City/County Contract
Transfer to the COUNTY any CDBG funds on hand and any accounts receivab e
.attributable to the use of CDBG .funds. All assets acquired with CDBG funds
shall be returned to the COUNTY unless otherwise negotiated by separate
contract per the provisions of the COUNTY CDBG REALLOCATION
GUIDELINES..
E. Upon termination of this Contract, CITY will .immediately provide COUNTY access to
all documents, records, payroll, minutes of meetings, correspondence and all other data
pertaining to the CDBG entitlement fund granted to CITY pursuant to this Contract.
VIII. PURCHASING REAL OR PERSONAL PROPERTY
CITY and COUNTY must comply with all applicable Federal Regulations as detailed by 24 CFR
.Part 57q, Subpart J, i.e. 570.500 (Definitions), :570.503 (Agreements with Subrecipients),
570.504 (Program Income), and 570,505 (Use of Real Property), with regards to the use and
disposal of Real or Personal Property ,purchased in whole, or in part, with CDBG funds.
In addition,, 24 CFR 'Part 85 {the Common Rule) .includes definitions which apply to CDBG Real
Property, however, the Common Rule section governing Real Property (CFR 85.31) DOES NOT
APPLY TO CDBG ACTIVITIES.
A, The following definitions apply to this Contract pursuant to 24 CFR, Part 58
(Common Rule) 85.3:
1) Equipmentmeans tangible, non-expendable, personal property having a
useful life of more than one year and an acquisition cost of $5,000 or more
per unit.
2) Title as defined in detail in 24 CFR, Part 8'5.32 (a).
3) Use as defined in detail in 24 CFR, Part 85.32 (c) (1).
4) Supplies as defined in detail in 24 CFR, Part 85.3.3.
5) Procurement, Use and Disposition of Real Property as defined in detail
by 24 CFR, Part .570..503 (Agreements with Subrecipients), .570.505 (Use
of Real Property), and .570.504 (Program Income).
B. Security .Document. As a condition precedent to COUNTY .granting funds for the
purchase of real ;property or an option to purchase real property, CITY will ;prepare and.
require its subreceipient(s) to execute a Loan Agreement, .Promissory Note, Deed of Trust
and such other Contracts restricting the use of said. real property for purposes consistent
with this Contract, HUD and CDBG requirements.
.Santa Clara County 1 ~
Housing and Community Development Program FY 02/03 City/County Contract
~~~
paid to CITY on any item which is not eligible for payment from the PROGRAM or this
Contract..
XV. NON-DISCRIMINATION
CITY will comply with all applicable Federal, State and local laws and regulations including.. Santa
Clara County's policies concerning. nondiscriminationand equal. opportunity in contracting. Such
.laws include but are not limited. to the following: Title VII of the Civil. Rights Act of 1964 as
amended;. Americans with Disabilities Act of 1990; The Rehabilitation. Act of i 973 (Sections 503
and 504); California Fair Employment and Housing- Act (Government Code sections 12900 et
seq.); and California Labor Code. sections 1101 and 1.102.. CITY will not discriminate against any
subcontractor, employee, or applicant for employment because of age, race, color, national origin,
ancestry, religion, sex/gender, sexual orientation,.. mental disability, physical disability, medical
condition, political beliefs, organizational affiliations, or marital'. status in the recruitment,
selection for gaining including- apprenticeship, hiring, employment, utilization, promotion,.
layoff, rates of pay or other forms of compensation. Nor will CITY discriminate in provision of
services provided under this contract. because of age, race,. color, national argn, ancestry, religion,
sex/gender, sexual orientation, mental. disability, physical disability,. medical condition,. political .,
beliefs, organizational affiliations, or marital status..
This non-discrimination provision. must be included. in CITY's contracts with its. subreciepient(s)
and vendors when utilizing the CDBG funds.
XVI. AMENDMENTS
A. Amendments to the terms. or conditions of this: Contract must be requested. in writing by
an authorized representative of the. party desiring amendments, and any amendment will
be effective only upon. the mutual agreement in writing of the parties. hereto.
Amendments will not. invalidate this Contract,. nor relieve or release the COUNTY or the
CITY from its obligations under this Contract.
B. During. the Contract term,, CITY may choose to transfer funds within the PROGRAM
described in Exhibits "A through D." Fund transfers exceeding $.10,000 as well as new
projects added'to CITY's PROGRAM, require COtJNTY's approval and' may requixe an
amendment to this Contract..
XVII. INTEGRATED DOCUMENT
This Contract,. in conjunction.. with the Santa Clara County CDBG .Joint Powers Agreement,
contains the entire agreement between COUNTY and CITY with respect to the subject matter
hereof. No written or oral agreements, other than the Santa Clara. County CDBG Joint Powers
Agreement, with any officer, agent or employee. of COUNTY prior or subsequent to execution of
Santa Clara County ~ ¢
Housing.. and. Community Development Program FY 02/03 City/County Contract
~.
of all third party contracts must be submitted to COUNTY at least ten days prior to :the
proposed effective date. In the .event COUNTY .approves of any such assignment,
delegation or sub-contract, the subcontractors, assignees or delegates will be deemed to be
employees of CITY, and CITY will be responsible for their performance and any
liabilities attaching to their actions or omissions.
B. This Contract may :not be assumed :nor assigned to another CITY, person, partnership or
any other .entity without the prior written approval of COUNTY. The use of the word
"employees" in this ,paragraph is limited solely to activities by those persons described
herein, related to the management and potential repayment of the program funds provided
for in the Contract. The use of the term'here does not create liability for personal injuries,
worker's compensation or other forms of liability, obligation or responsibility which flow
from employee/employer .relationships.
XII. DISCLOSURE OF CONFIDENTIAL CLIENT .INFORMATION
COUNTY and CITY agree to maintain the confidentiality of any information regarding
applicants for services offered by the PROGRAM pursuant to this Contract or their immediate
.families which may be obtained through application forms, interviews, tests, reports from public
agencies or .counselors; or any other source. Without the written permission of the applicant,
such information may be divulged only if permitted by law or as necessary for purposes
related to the performance or evaluation of the services and work to be provided pursuant to this
Contract, and then only to persons having responsibilities pursuant to this Contract, including
those furnishing services for the PROGRAM through approved subcontracts..
XIII. HOLD HARMLESS
In addition to the indemnity obligations. set forth in Exhibit G, "Indemnity and Insurance
Requirements," CITY must indemnify and hold harmless -the COUNTY, its employees, agents,
and officials, members of boards and commissions, froze any and all claims, actions, suits, charges
and judgments whatsoever, with respect to any damages, including attorney's fees and court
costs, arising out of the failure of the CITY's PROGRAM or its subrecepent(s) failure (for
CITY) to comply with applicable laws, .ordinances, codes, regulations and decrees, including
without limitation those set forth in Exhibit E, "Certifications."
XIV. WAIVER OF RIGHTS AND REMEDIES
In no event will any payment by COUNTY constitute or be construed to be a waiver by
COUNTY of any breach of the covenants or conditions of this Contract. or any default which
may then exist on the part of CITY, and the making of any such payment while any such breach
or default exists will in no way impair or prejudice any right or remedy available to COUNTY
with respect to such breach or default. In no event will payment to CITY by COUNTY in any
way constitute a waiver by COUNTY of its rights to recover from CITY the amount of money
Santa Clara County ~ 3
Housing and Community Development Program FY 02/03 City/County Contract
this Contract will affect or modify any of the terms or obligations contained in any documents
comprising this Contract.
XVIII. MISCELLANEOUS
A. The captions and section headings used in this Contract are for convenience of reference
only, :and the words contained therein in no way explain, modify, amplify or aid in the
interpretation, construction or .meaning of the .provisions of this Contract.
B. All exhibits attached hereto .and referred to in this Contract are incorporated .herein by this
reference as if set forth fully herein. Exhibit "A" (Agency Description), Exhibit "B"
(Project Work Plan), Exhibit "C" (Proposed Implementation Time .Schedule), Exhibit "D"
(Budget), Exhibit "E" (Certifications), Exhibit "F" (Assurances), Exhibit " G" (Insurance),
Exhibit "H" (Urban County Rehabilitation Services) :and :Exhibit "I" (Contracting
Principles Declaration),
C. The persons signing below are duly authorized to execute this Contract.
IN WITNESS WHEREOF, the parties .have executed this as indicated below.
CITY OF:
By:
Print Name
It's: CITY Manager
ATTEST:
Date
CITY Clerk
APPROVED AS TO FORM AND
LEGALITY:
COUNTY OF SANTA CLARA:
By;
Donald F. Gage
ATTEST:
Date
Phyllis Perez
Clerk, Board of Supervisors
APPROVED AS TO FORM AND
LEGALTTYc
Date
Leslie Orta Date
Lead Deputy County Counsel
CITY Attorney
Date
Print Name
City Contract 02/03.anm
Santa Clara County i 5
Housing and Community Development Program FY 02/03 City/County Contract
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT B -Project Work Plan
EXHIBIT C -Proposed Implementation Time Schedule
Project: ADA Improvements - City Ha1T Access Project No.: LG-97-41
Agency: Town of Los Gatos
See next 6 pages, attached.
n:\csd\2218\Py0 402\citycountyexhibits,wpd ['age 2
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT A
A ency Description
Project: .ADA Improvements -City Hall .Access Project No.: LG-97-41
Agency: Town of Los Gatos Site:. (Several)
208 B. Main Street
.Los Gatos, CA 95030
Regina Falkner, Community Services Director
phone (408) 354-6820
fax (408) 395-8640
community@town.los-gatos. ca.us
:Project Descri tp ion
This project will fund .improvements at three Town properties to achieve compliance with ADA
standards for public facilities. Specifically, the project wild :rehabilitate the public restrooms at .
Blossom Hill Park and at the Forbes Mill and Tait Museums.. Neighborhood Center
improvements include public restrooms and making the front doors ADA compliant. Work
already completed in previous years includes access upgrades to Los Gatos public library
restrooms, such as proper door access, interior .room turnaround radius, and accessible toilet
configuration.
Any project funds remaining after project completion will be programmed to new ADA projects
at public facilities.
n:\csd\2218\Fy0102\citycountyexhibits.wpd Rage l
rv
~ LL~
w
y ~
~ ~~ ~
N ~
~ (~
~, ~~. .
_.ti I.
~'
r
~.~ i
~~ II
~N '
I -]
~ .
.
U
Q~ ~
~-
i
~~
...: ......... ......
;~,
1
',LLr
iii
...__
i
i. ~;
~-
O" I-'
O; ~i
N
Y
y
cU
~
~ N
O
~
N
1=ti ~..
U ~
a. N
~ E
cn
N
0
a~
¢o
F- a-°i
U
N aj
O ~
~D
~ '
~:
~' .-.
o. ~
N. ~
a...._:
to ~
.
'
-
,
~;
~„ ~'
~
Y Z
E E
~
o^H ~ ~ ~
_
N ~ m ~
C
.~! -
_
N ~ ~. C
N U
O
p j
~ ro
W d C7 ~
J ~; ~ '
LL; _::,I
{
H'
~
:~i i
NO-.~....: ~ I
~ ~!.. ~ O
~
ln
~
: ~ ~
~
' ~ ~ O
N ro Y •.rV--• y ~
¢ a J y i
y F-
~ U
~ ~
~ d
~ r
m
td
a
~ d ,- r tD h c0 N. C' N N N ~ oa CC ~ ~ ~ V
j
i N N N N
!'O O O O N
O N
O N
O N
~.O N
O N
O N
O N.
O N
O N
O N
'O N
O N
O N
0 N
O N
O
~
L ~~ ~ ~ N o
'm c`o w a
~ ~
~
O .-
M ~
` u~
` ~
` o
N in
~ co
~ ~
~ v
N O
N !O O O O O r r O O _O O
r
r m O O O
~ ~ O N 7 O
~
N
LL.
N
7
~
,C7
N
d r
N
~
'C C
O r
N r
O r
7
i
~N N N N
!O O O O
•
~ N
O N
O N
O N
O N
O N
O N
O N
O N
O N
O ~N
D N
O N
O N
O N
O N
O
co co
h ,rn C T ra cD in v •t v m e- cc u~ rr c`~
w ;p m O m. O r O O O O O O O O r
' O O C 7
N
LL
L
C
•O
~~S T
C
C T
C. T
C T
'O C.
O
N T
O
__... _
.N• y y y
C
`
~
f
y
y
y
y
y
y
y
y
y
y
y
y
7•,
a
f~•
y Y
N.
f
(
R
R1
O
!~o -o •o a R1
a fSf
'a fC
~ (C
•o Rf
-o fl1
a tC
~ ro
-a ro
v cC
~ co
-a m
~ •o -o m
•o m
a F- N ~ ~
`f ..- M ~ t1)
N
'~t
N
N
N
rl'
O)
N
N
N
ch
M.
T T
T
cD
~ ~
~
~
~ m
I- '~
U °
n. °~
~ ~
cn
0
0
3 0
° ~
a~ o
E
~
a~ -
o ~
~ c
,~ °
' a
~
O
Y
U
°
~
m
~
Y
° a~
~
N O
a
~.N
Y
O
N
Z a
c ~ ° c m °~ ~
.
EL
~ d ~ 3
v, °'
.c ~ o
¢ O
y ...
3 m
~
m
a
a
Tc
~
~
~
,
~
o
c
c
F- l0 O J LL 5 cq H F- F- 0. W U I- > I- '~ U U CJ 0: I- a~°i 1
~ ~~
~.0 r N :~ +~ :.~ O h ..0 O) O
T 'T ~~ r -T °O `~ - ap O) O
N N
'p
N
- ~ - - ~.. ~
i
'N:
o ~: _
N€
'U{f4
~:
~~
i ~ may,
C.
I-: ~
~ ~'
~ aNi
H
~~ ~ ro c
m
L~j ~ ~
N i .;
M~,-~ ` I
r~
F
U i ~!
~
Q F
~i.. .. _ ........
Y y O
Q. ~ ~
~
__ f`C
', 2 0) p ALL: i
~ 2'
N
N
o
N ~
v
i D
D ¢ ~ ~ ~ Z' In
~ 4.
_ ........... ........... ... ~ cn a
F-
of ~~
co,~
Viii
Q! i
Ni
i ~;
i
-,.:
~..~ 1
- - Y p~.
~ 'a o
~i F- cn o:.
~,
o. ~;
oi,... _
N.
Y
d ~i ~
0
~: '
to S N
E
o
~o
wf
~-` m m
U
~ •p ~
.. ro
n. o
~
~
~-.
N
O'
~~
N. --.
LL,
r
~~
.._,;~ .
_
. .A~
i ~? .
_
.
y
C
~-~ N
N O
N
:_.._ H
N
,0: ~
R1
C ~
N C
C '
T,...~'
~
w O
~ ro
w
a
N N
i o
. ~, s;
s ~l 1 '
._ f ,
,;
! `~r
u; ,b,
*~,
~~
~
~ • f~
.'~
N ~ ~..i
~ ro
N
'0 ~ ~{ ~ _'
1
a ~
~ td
E '
a~
~
o
No r
_o ~
.o ._
o
No i
a~
~ a~
~
¢ : v co co ~ c
m
H N 'o
c ~ *- o rn o 0 0 N
a~ E a°i
E .
LL" o
ii c
g°
t
o
o
k o
in a
~~ ~ ~ ~ i
_,.._
~o
0
0
0
0
0
I -d'
O In
O ~
~ r
N
O r
N
O r ~
N
O
. ~ '
~ ~ C N O C L C
C T
'ro
~ T
'~ T ?. T A'
:
0 O 'p 'D 'O ~
R! V' r 'd' r r
7
I Y
~ ._. m
Q ~
I-- (A 4.
O
~
~
~:
~ ~
~ O
0., -
N ~C
!6
~ ~ N N ~ ~
O ~
E
es
~
c
c
a
~~° ro
a
F
- ~ ~ U U ~ D =
...... _ N
~ ~
~''~ ~ ~
' f; ~ O
_ ........ .:~I
.... :.
... .._
~ ~ l~..l
....... 1J
_..... :~
. m ~
U
O N cq ~ . ~ cn ~ ai
~ i0
ao
_ .. .. r
h
o
N ~'
O
Viii
~'
~~
i
I
~ ni C
1~~ y
N ~
~^"i
.i ~
a •}y ~ c E
W
' p
i h..
i^ ~ '
b
or
,
fD•,~~
~
Oi
N ~ ~ x .
co j fni
~ -
o C7
w '-; - ~
~ a ~
u'I `°
E cv
~
y ~
a¢~
~= E.
~
a
i a 3 s ~ m
o ~ ~
t
F°- ~~;
i y E
~ E •o
' ~ ~ d
~~
._
F"!
i
o~ ~
N i
N ~~ ~
~~ ~
~':.
}'+ ,t
~
N
°
• ro a
~ ~ a
;~'. s
_ `~
~~ , i
a
a
~;
E
E
-. ~
NO ~ ~ N
O
^;;.....
C~]
y m
~ O
N
~~ ~ ~ ~
;
~ LL
U
~ ~ (U
ao
~. ~
i j
~'
o~~`
~;,_
..
--: ...
- ..
.
..
„'
--
u..i
N 0
m
I~' ~ C C G
~~ y
?
S O N
i?i ', l
L W p
~:~_
~F-i
~ i '
~
_
i
-
7-
N, ~ •g
~I
E y ° aNi
C W
~ nJ N
io N
0 N N'
0 0 N
0 N
0 N
0 N
0 N
0 N
0 N
0 N€
0 t~d
E
~
y~ •«-
a~¢O rn
z rn r
~ m o
~ ~ o
N O
M ~ ~ o
~ o cp
~ r-
~ ~ E o~
a
O p ~
¢ •L O rn
"O m rn
'E 'C m
C rn
C rn
N rn
O rn
C rn 0 o i ~
c Z, ~
~
O
~
lL ;~
~
N
~
LL. O
Gz
L
~"
O
~
7
f"
O
'h
~O
~
N
?
'O
N
_
LL
~
~
E
,~ _
U
O
___. , ~ ~ cn a
_ N
O N
C N N
O O N
O N
O N
O N
O N
O N
O N
O N
O
rn
m rn
p) r m
~ r ~
N n
N ca n m ao o u~
N
Y i C C T ~ ~ ~ m T ~ m O
~ ;.~ ~ N LL N ~ O O O N 'O O
~. ~ ~ ~ j
-`° c c ~ ro ro ~
o
o
~, c
~ c
a r-
~
'n v
r c
a
~o a
r, v
r- m
~ m
a
j ! N O r N p ~
p .- cd r ui
W
~ N
~
~ N = p
. ~ ~ ~ cn a
~
c ~
z
a o ~ O
z z
z
`Q ~ z
~ m m
H ~ ~ ~ ~
~ U ~
Y g 0. ~ -
N Z p U ~
U O '"' E
I- p
W
(A ~-
p-
~
d
Q
U
U
CC
W 7
N
7 N
O
N ~
N O
U
p
- N. ro eY ~n cD • r O rn ~
- T O ai
•
+ ~ (V
a. p
Town of Los. Gatos FY 2002/03 - 2006107 CIP Budget I
AMERICAN WITH DISABILITIES ACT (ADA) UPGRADES
PROJECT DESCRII'TION
.This. project will fund improvements at three Town properties to achieve compliance with ADA standards for public
faciSities. Specifically, the project will'rehabilitate the public restrooms at Blossom Hill Park and at the Forbes Mill and'
Tait Museum. Neighborhood Center improvements include public restrooms and making the front doors ADA compliant.
r uivu: 4ru - urants PROJECT:.410-0213 PPW ~: 02 - 13
CATEGORY: Public Facilities GENERAL PLAN LINKr1GE: Open Space Element Implementing
'RESPONSIBLE' DEPT: Parks and Public Works. Strategy 2,3 and Human Services Element. Goal 3.1
PROJECT iYIANAGER: Director of Parks and Public Works ENVIRONMENTAL DETERiVIINATION: Categorically Exempt
PROJECT STATUS: Active
AiRVT1TN!'_ Cl1T.iD I'C
SOURCE OF FUNDS- TOTAL.BUDGETED exretvuEn
Fvrrns ~raxu CARRY
FY 02-03
~ FY 03-04
FY 04-OS
FY 05.06
FY 06-07 5 YEAR.
FUNDS THRU 2002
Zoor
,: OVER TOTAL
410 -Grants $232,650 $20,000. $217,030 $217,030
FYPTi NiITTTiD.Ti C!'LTTi 71TiT 1,
USE OF FUNDS ACCT
NUMBER -TOTAL BUDGETED
FUNDS THRU 2002 ExrEnnEn
Fuxnsso'raxu
F`1' 02-03
FY 03-04 .
FY 04-OS
FY OS-06
F`Y 06-07 5 YEAR
TOTAL
Engineering Design 82001 $5,000 $5,000 $5,000
Construction $2002 $35,013 $35,013. $3S,Od3
Construction Management 82003 $2,000 $2,000 $2,000
Forbes Mill Museum
Total $42,013 $42;01'3
$42,013
Engineering Design 82001 $5,000 $5,000 $5,000
Construction. 82002 $45,000 $45,000 $45,000
Construction Management 82003'. $2,000 $2,000 $2',000
Tait Museum. Total $52,000 $52,000 $52,000
Engineering Design 82001
Construction. 82002 $20,000 $20,000.
Construction Management 82003
NHG Total. 520,000 $20,000
42
COMIvIUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT D - Budget
Project: ADA Improvements -City Hall .Access Project No.: LG-97-41
Agency: Town of Los Gatos
Total budget for Project No. LG-97-41 is $5,483.66. For complete project funding details, see
next 2 pages, attached..
n:\csd\2218\Fy0102\citycountyexhibits.wpd Page 3
COMIvIUNITY DEVELOPMENT BLOCK GRANT PROGRAM. - FY 2002/2003
EXHIBIT A
A~ency Description
Project: ADA Accessibility Improvements Project No.: LG-98-41
Agency: Town of Los Gatos Site: (Several')
208 E. Main Street
Lose Gatos,. CA 95030
Regina Falkner, Community Services Director
phone (408) 354-6820
fax (408) 395-8640
community@town.los-gatos. ca. us
Project Description
This project will fund improvements at three Town properties to achieve compliance with ADA.
standards for public facilities. Specifically, the project will rehabilitate the public restrooms at
Blossom Hill Park and at the Forbes Mi11 and Tait Museums. Neighborhood Center
improvements include public restrooms and making. the front doors ADA compliant. Work
already completed. in previous years includes access upgrades to Los Gatos. public library
restrooms,. such as proper door access,: interior room turnaround radius, and accessible toilet
configuration.
Any project funds remaining after project completion will be programmed to new ADA projects
at public facilities. `
n;\csd\227 8\~y0 f 02\citycountyexhibits,wpd Page 4
COMMUNITY DEVELOPMENT BLOCK GRANT .PROGRAM - FY 2002/2003
EXHIBIT B -Project Work Plan
EXHIBIT C -Proposed Implementation Time Schedule
Project: ADA Accessibility Improvements Project. No.: LG-9S-41
Agency.: Town of Los Gatos
See next 6 pages, attached.
n:\csd~2213\Fy0102\cirycountyexhibits.wpd Page 5
o~
w O'.
~~
O. ~
\ N.
N. -
N
O
~
~
O
.
.i _
(D.
O
F
W~
(D
(D
O
-~
s
V~
tD
(D
CaD
o
~
s
W.
~ -
(Jr
~
....
A
W
~
N. O CO O V m di' A
_. _.... .....~ .. _.
Q. -
w. 7 O fn, f~ O a fp¢
~' OC
O O
a a
°o
1
W
~
OOOd
N
O.
-+ O
a N
(D.
.
O y ~
N y ~ ~ ~ 01 -' 1, i W W N N N CO A N N N~ A N U~~ A W -+. w
,2
~ to
y -1 a
~: w s
w
a
a a
w a
w a
w a
w a a a a a a a a a
w w w w ar w w w w a
w a
w a, a•
w
w
~
~
U7
~
•J
w
~:
w
K.
~
fA
~
y
~c
y
~
y
~ ~ ~ ~ ~ ~ ~ ~ ~
y y y l~ y~ y, y y y
~
y
~
y : ~
~,
•J,
1! ~ ~
S ~
C
~. ~
N ~
O ~
O ~
O ~ ~ ~ ~
O ~ ~ CD O °I C. -I:
O
~
~
~
c
f
m
o
~
a
>
>
s
>
j
~ m a~~
~ a c c~ m
> .
~
>'
.
1
~~
1
1 0
J 0
1.. o co cc -+ -~ -. j O co
~. \ 1 ~ \ o co co; w
• ~
~'~ W
\
O A
\
O U7
\
O m'
\.
O W
\
O Q7
\
O A
\
O ?-
\
O A (7t O W i ~ -+ O V
1 \ \ \. \ \ \ \ \
O O O O O O O O O 00
\
O Q~
\
O O~-
\•
Oc
i N N N N N N N N N N N N N N N N N N N N
._---
I
-' ~ -1
S -I
c ~ T ~
CD -i
C -1
c -I -I -I -1 C¢ ~
c ? -I. 7' C G tp ~ -1
~ ~ ~
~
I,gm~ ''
c: C
s C
.a (D
s O'
~ _.
s. ~.
~ (D (p (p c c C (D T (D d O
CD C fD O TI
-
'
~' N, O C\O 1 N O O O\. 0\ Oj ~. ~ ~ ~ W N' W ~ ~
t/i
~
~~
O\
j. O
N
A
O
N
`1
O
N
~
O
N
C\J1
O
N
O\
O
N
`7
O
N
\1
O
N
(\T1. \ ~ '\A'. ~ ~ ~ O\ G\J'
O O O O O O O. O O
N
~
O
\
O ;
~:
\~
O'
i N N N N N N N N N N N
'O O O O O O O O O O' A N 00 ~!. O 1 ~ ^--~. .. '--I
~ D
m ~ a a a a ~ m
~ =,D
a
i C
a C C C
a a a ~
j
` m
~ ~ C w•
ra
`
°
v
o ~ O -L
~: ~• N O
in c
n
°
a m
tG
m y. C)~ T
o ~' ~
w (p.
gy
N
m
N _.. ..__ _._~ ._.r _.- --.__._---._.__..._..-_.___.._----._.___ ~- ---•- --
. y
t ~
o
i
.
_._..~
`
1 ~. ~ i~'
j
I
~~ I
i' ;i
~.
a
o ~
~ ~' ~ ~i
~,Cn
---
~ ...
C 3 y i ._
'--IN.
T.
y -_~}
;~:
w
~
~
, ~ r:. ~
. _ "i1!
_.
i
:{ ~
'
i
` ;
,~
~ ~ N
~;
"T1=
Ni
CA~
~i
N
O
~~
N ~ ~
N
Q
3 r•
N ~~ J ~,
~ ~~ ~~
_.. _ ..
~;
i..__
]~~i
~: ~~'
~i ._...
1
~ y
F- C ~
~ ~ O
U E
N p
F- U o. ~ cn
N
j ~
Q O
I-- NN
V ?
.~ N
O ~
a`o
~ ~_
r: I
N.... _:
O' ~-.
N..... I
N~ ~`
~.
~~ __
LL
~~
_ _ x.~~ .....
~. °
,~._~
j c
o
F y
~ N
f
~ ~ ~
N
_.....
O ~~ C
` C
m C
T-.._~ m ro
LL7 ldJ ~
a
a~i ~!
~! '
~
~
i
--
LLI ' ~,.
--~
~ .
~I
:
O
d N iC' ---
r
2aJ _:
~ ~ ~
E
~ _ ~
N¢ °
y
.
....
._._~
~o
~
..__.
0
W
...__.
0
~
...____
0
_.__.
0
.__._
0
°
Z,
E
~
fn ~
ca
~
~ ~
m¢ ~
y 1 . N N N `: CO ~
F' O
C O C O O O N E_ .0
O
lL
°
~
L
O
O ~ ~ fn ~.
.~
i f"' ~ ~
..
•
O
O
O
O
O ~
O
;
~ fO
r
~ i0
P T
O
W N
O N
O N ;
O
-
r
'~ ' C.
O' r
~
C C
O r
C
O _
C
O r
C `.
O ~
'i `I
~"
~P• y P' t~ P• P' ~ ~J
O tom. ~ 'O ~ 'ro0 '~O !
r d' r d' r r ~
~ ' i
__.. _ . ~
I ~ ~
N m
O
~ ~ ~ ~
O
~
~
E
~ ~
a
'~ ,
z o>
~ °' ~ ~
U
;o a ~ ~ ~ Y
~ ~
~ .~
N
a
H ~ U U ~ ~
_ ~ o
u°, o
--.r~~
i_::I w~
1 I ~rr~
I~::I r~
t_=1 ~
t °_I :-r~
L° I
._ .......:._ . _ ...._ ._ .. .. ...... ..... .... m a~
V.
o *- N m v ' ~ cD ~ ai
o ro
~ ~
LL _ ~ ~
H'
. p'.~i '-
0~.._.-.
N:
v.fn'
~'
~~ +
i ~_"
LLj .
.___
~ ~
_~ C
~
~~ to O
N ~
H
>!
~
_
C '
i ~ ~
~ ~' i W W ~
N
O ~~
PSi..,. a
rl ~
Ql
j ,i _.-_.. i
\i?5
'
~
Y ~
O i ~
•
~.;
.
- c~ j'LL! m
2 QJ
~
i
~
E N
.
E ~ ~.. ' o>
~
o ~ 3 _ " ~ m
m H i
, N E d.
~i ~ cn a
.,i
N ~i
1
O
~'--
U; U)i
~~ ~
tni
_
LL: ;
i
""t
~;
~
N
i Y ..., p~
ro 'a o
~~ F- ~ a
F-
N --,
O; ~i
a°i ~ c`d
~, _ a
- = N
tn, E
._ y o
~ *-
o
~; m ~
U
~: o .ro
~0
~.
~` ~I
~-
o' ~`
in ._
r:
~~ i
!
._7..V;. ..
..... ...
. ....
:
i
!
I
~ ~i .. w ..
i
.r.~ ~.~
i ' ~
O
ilLi
! ,y
N N
~
i~~ ~ m m
i i ~
~yy~ ,. ::,
}I
~
u'~ m
D
~
i~l ~ ;
~
i F-~ .i
'_,a
i `
__
Ni.~i is.;.^..
pi ~' ';
I
!A
o Nt (
a I'
aJ fN N N N N N N N N N N
!O. O O O O O O O O O O
~' ~ ~ O
r N i
O i
` ftf
E
r
N
N ~ ~-
Q O C
~
~ n Ca ~ ~
' N i ~ ~ ~ ~ N ~ ~ ~ ~ ~ ~
m m rn rn rn rn rn rn T- j
r
. i ~
Z
~
~
~
D.,
O c a
rn o o c cn
~
i ~ cn a`
.N N N N N N N N N N N
~O O O O O O O O O o O N i
O i
~ j~ C) ~ O) ~ W ~ m ~ ~ O
C C
~ ~
,~
.,
~ '. O O '~~ 'C 'd '~ C N C 'O '-'
i.~ ~ ~ ~ ~ ~ ~ ~ ~
~ ~ j.
n' i
j
~
' ~i »
I
C~ ~ NT 7~ >. fV a T fC ~. f0 f6 >, yr+
N ~ r T N r ~ T ~ ~ i.
p •- c~i ~ uj
W N
~
~
{.
x Y
Iro
cn m
O
a`
j y
~
z
a
a. o CT O
Z~ Z
m z u
~
m
~ m
Z
'O ~ ~ a ~ ro z o '- ~
z ~
'~ E
E
H ° D tai. ~ la- a y a ¢
5 ...I U' U EC
o o~
W
~
~
~ ~.
y rn
U
~ ~d
a. o
~ _ ~, _ ~.
~ ~
...
N, ~
O.
U~ ~`
._......_.__ ~ i
~:
t
LL. ~
I
'.~
_
f ~ m
C
~ N O
Y y
- y N
~
~>>~ - ~Id Rf C
>t i
i ~
~.__n .... ................ ~.,,...........,,,....,..........,..,. C C ._
~
~ ~
LX Q
i
j
~I
Ni I
,
r
O~
i '
_
Ui ~
~~
.......... ..... ... .......... ~
x•:~
N
O
~ ~ i .
i
INi 1
. .~.
'~
N
~ N
ff r-i
~ -
~
N
O
. J
~
= LL ~ N
a
i
O ~ ; E m
a
.o ~ ~
~ Q o --
- i i ~ ~, ~
o ~
~, H E ~
~
` ~ cn
--
I ;
...
NO~' I
~;.._:
Ni
N ~
~: ~ i
~':,
...._.~
~~! y
~~ ~
N ~
O
~ cn n.
H:
~~ Ii
~ a
I-_ E
• ~
°~' go
N,...... -
N N ~
~ p
d
(q: LL N
...........- ~ U
.~: .o N
~. ~
9 a~e~
PdM~sligl yxa~Saunoa~(lla\ZOi 0~J\8 l ZZ\Pso\:u
•paua~~~ `sa~~d Z ~xau
aas `slre~ap ~uipun~ ~aafo:zd a~alduzoa ao3 '9S'9~,Z`LZ$ si i{,-86-OZ •oN ~aafozd ao~ ~a~pna i~~o.L
so~~~ so~~o umoy :,~aua~~
ifi-86-JZ :'off ~aafo.zd s~uauzano~duzl ~~titgssaaoy yQ~ :~aafo.ca
~ S - Q ZIgIHX~
~OOZ/ZOOZ ~3' - T~I~2IjJO2Id ZI~I`v'2IJ ~I~O'Ig .LI~I~Y\IdO'I~A~Q 1~.LII~If1I~II~IOO
Town of Los Gatos ~ ~/ FY ?002;'03 - ?006/07.CIP.Budget
AMERICAN WITH DISABILITIES ACT (ADA) UPGRADES
PROJECT DESGRII'TION
This project will fund improvements at three Town properties to achieve compliance with ADA standards for public
facilities, Specifically, the project will rehabilitate the public restrooms at Blossom Hill Park and at the Forbes Mill and
Tait Museum. Neighborhood Center improvements include public restrooms and making the front doors ADA comp iant.
rvi.u: Yiv - ~rn[us .PROJECT; 410-0213 PPW #: 02 - 13
CATEGORY; Public Facilities GENERAL PLAN LINICr1GE: Open. Space Element Implementing.
RESPONSIBLE DEPT: Parks and Public works Strategy 2,3 and Human Services Element Goal. 3.1
PROJECT MANAGERS Director of Parks andPublic Works ENVIRONMENTAL DETERMINATION: Categorically Exempt
PROJECT STATUS: Active
` SOURCE OF FUNDS.
TOTAL BUDGETED
FUNDS TIIRU 2002 EXPENDED
FUNDS Stu
~
'
CARRY
OVER-
FY 02-03
~ FY 03-04• '
FY 04-05
FY 05-06
FY 06.07 5 YEAR
Zoor TOTAL
41-0 -Grants $232,650 $20;000 $217,030 $2i 7,030
FUNDING SOURCE
rvnn~mrmrmn n
w
USE OF FUNDS
..
• .ACCT.
UMBER TOTAL BUDGETED:
UNDSTHRU2002
EXPENDED
FUNDS ~rstau
` 2ooi
'. - .
- FY 02-03
FY 03-04..,
. FY 04-05
FY 05=06
FY 06.07
5 YEAR
TOTAL
Engineering'Design 82001 $5,000 $5,000 $5,000
Construction 82002 $35,013 $33,013 $35;013
Construction Management 82003 $2,000 $2,000 $2,000
.Forbes Mill Museum
Total
$42,013
.$42,013
$42,013
EDgineeringDesign 82001 $5.,000 $5,000 $5,000
Construction .82002 :$45.,000 $45,000 $45,000
Construction Management 82003 $2,000 $2,000 $2,000
Tait Museum Total .$52,000 552,000 552,000
Engineering Design 8200.1
Construction 82002 $20,000 $20,000
Construction Management 82003
NHC Tatal 520,000 $20;000
42
Town o Los Gatos
f FY 2002/03 - 2006/07 Clr l upset
-~.
a
AMERICAN WITH DISABILITIES ACT (ADA) UPGRADES
EXPENDITURE SCHEDULE
USE OF FUNDS ACCT
NUMBER TOTAL BUDGETED
FUNDS THRU 2002 exrervnEO
Fvtvns ~raxu
zooz ''
' FY 02-03
FY 03-04
FY 04'-OS
FY 05-06
FY 06-07 S YEAR
TOTAL
Engineering Design 8200.1 $8,000 $8;000 $8,000
Construction 82002 $125,637 ${.10,000 $.110,000
Construction Management 82003 $5,000 $5,000 $5,000
Blossom Hlll' Park Total $138,637 5123,000 $123,000
TOTAL $232,650' $217,013 $217,013
ANNUAL ESTIMATED OPERATING BUDGET IMPACT TOTAL
PERSONNEL Minimal'.
OPERATIONS 3c MAINTENANCE Minimal
fS
SAVINGS
Iviinimal
nu~rr:s
43
s will' improve the bathroom facilities at the two museums and at Blossom Hill Park to meet the ADA
ts. CDBG is the funding source for these ADA upgrade projects..
COMMUNITY DEVELOPIv1ENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Affordable Housing Fund Project No.: LG-99-11
Agency:: Town of Los Gatos .Site: (Site address same)
208 E. Main Street
Los Gatos, CA 95030
Regina Falkner; Community Services Director
phone (408) 354-6820
fax (408) 395-8640
community@town.los-gatos.ca.us
PROJECT DESCRIPTION
Affordable Housing Fund monies are intended to be used in conjunction with other city, :state,
and federal resources to facilitate the development of significant housing projects.. The Town's
Housing .Element states the "Town will utilize the Affordable Housing Fund to provide financial
assistance to non-profit and for-profit developers who develop housing affordable to very low
and low .income households in Los Gatos." The. Town Affordable Housing Fund includes _
deposits from the RDA Housing Set-Aside, BMP In-lieu Fee, and CDBG funds.
PROJECT WORK .PLAN
To have a greater impact on a project Ghat serves low income households, this project's funds
will be pooled with the funds of another project. Therefore, during FY 2002/03, the balance .left
on the Cash Control Report for this project will be transferred to a new project.
PROPOSED IMPLEMENTATION TIME SCHEDULE
March 3, 2003: bring funds transfer to Town Council for approval
March 7, 2003: submit Transfer Control Record form to County for approval
June 30, 2003: receive approval and revised Cash Control Report from County
.BUDGET
.FROM TO
Project Current Amount of Revised Project Current Amount of Revised
Allocation Transfer (-) Allocation Allocation Transfer Allocation
(+)
LG-99-11 ..$8,346..00 $8,346..00 $0 To be To be $8,346.00 To be
determined determined determined
n:\csd\2218\~y0102\citycountyexhibits.wpd Page 7
C`
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/20.03
EXHIBIT A
A~ency Description
Project: ADA Accessibility Improvements Project No.: LG-99-41
Agency: Town of Los. Gatos Site: (Several)
20'8 E. Main Street
Los Gatos; CA 9503.0
Regina Falkner, Community Services Director
phone. (408) 354-6820
fax (408) 395-8640
community@town.los-gatos.ca.us
Project Description
This project will fund improvements at three Town properties to achieve compliance with ADA
standards for public facilities. Specifically, the project wil'1 rehabilitate the public restrooms at,
Blossom Hill Park and at the Forbes Mill and' Tait Museums.. Neighborhood' Center
improvements include public restrooms and making the front doors ADA compliant. Work
already completed' in previous years includes. access upgrades to Los Gatos public library
restrooms,. such as proper door access, interior room turnaround radius,.. and accessible toilet
configuration.
Any project funds. remaining after project completion. will be programmed to new ADA. projects
at public facilities..
n:\csd\22i 8\FyO (02\citycountyexhibits,wpd Page 8
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT B - Pro,~ect Work Plan
EXHIBIT C - Proposed Implementation Time Schedule
Project: ADA Accessibility Improvements
Agency: Town of Los Gatos
See next 6 pages, attacl~.ed.
Project No.: LG-99-41
n:\csd\2218\Fy0102\citycountyexhibits.wpd Page 9
~~
- ov
~
~. ~'
o. m
o ~
N
N
O-
'~
cQ,
~
fD-
L~
~
o
~
W
_.
C~
>
~
~
~
V.
C7
>
~
(D~
3
o
O
~
y
~
-I
~
o
x-
A
.._ .
<
~
W
. .
_i
fD
N~
n
w
~'
j
m
~
w.
O
'0
a,
c
fO
O
--1
m
c
o
W~
...~.
O
~'
co•
J
....~.
w
~'
~~
O)
s
. V)
m,
O
x
Ur
_ .
~
w
a
°c
Q
~
Q,
O
0
A
_...
'n
3
,n
O
O
a
W
r
O
m
f
~•
d
'N
~
a
-` ~
(q -1
C ~
~ w
~
N i i
'.
.
'
0
~ 0
~
N
O N
~
O
'°
~
~
W
W'
N~
N
N
O
.p
N
N
N
A
N
to
A
W c
-+t W
`2 ~'
m
~ -~: a
w s
w
~
a
a a
w a
w a
w a
w a
w a
w a
w a
w o.
w a
w a
w a
w a
w a
w n
w a o~
w:
w
y ~
~ Vl c
•J w
`G w
`^C ~c
V) ~
fq ~
fA ~
f/1 ~
fn ~
N' ~e
N ~
U) ~
(R ~c
(n ~
N ~
(p. ~
y ~c
N ~
l/1 ~ c
•J~
~ ..
S
c C
co ~
? N
a O O
> O
> O
> ~
m ~~ CC
CD
a O
~ ~
' C
m -1
c O~
c ~. ~~~
c
~
N
O
O
s i
~
~
~
~
~
~
f
i
s n
O`
~.
O o
t\D o.
C`
0' ~
~!
W
O
A
O
CJ7
~
O
O
CiJ
O
O~
O
ti
O
A
O
la
O
CNtI
O
~
O
W
O'
-•
O
~
O
~+
O
cNp
O
V
O
NW
O
al
O i
.
O),
O
N
4
~ N N N N N N N N N N N N N N N N N N N
---
;I 7
c S
c C
m ~
o 'T1
=, CC
t<D
o: C
m C
m C
m .~{{
7'
c '-I
c ~
c C
m
-n CC
C
m C
C<D
a ~
O --.{{
7
c ~ ~~
I
s
~N
~
~
~
~N
O
.~.
O
.~.
O
~
O
1
O
..~.
~
s
~
~
W
N m
~ o m
N
~~ 3'
f ~ OO.
O'
N A
O
N C~TI
O
N ~
O
N (~71
O
N O
O
N `t
O
N C`
O
N C`J1~
O ~
O O
~
O A
O' L.V.
O Oro
O ~
O OO
O W
O W
`
O p`p
O~ p)
O~
N N N N~ N N N N N N N N;
'~ O O O~ O W O O O O A N 00 V O ~ -+ -..'D' -{
O
_ a ~ o
~
<° C
a C C
~ -o C
•o ~
N C w•
r •o
D
~
~ ~ n
~
, w i o
~ m~
m
w
o ~ o
~ '
a ~~
~
o n ~
~ ~~N
_:
it ~
C I 'i'1:
0
o a
~
, .....
~.
a 'o w
W ~
W
i . ~
~ ~ _N
3 ~
m
~
m ~ ~
`~,
i
° :
•r~,
~. ~
i
_.
~
~
i '~'(D
n ....~
~.O
'
~' N
..
--I
"~:
W:
O
N ~ . ~'
N ~ ~ ^
~ ~
4 a~ ._;
Nom;
O:
~ ~
F' Q ~ N ~
Q O _..
I'- ~ rn~
:LL':
~{
.._.. _. '
'
'ply
___: w
~'`
In
~ ~
N
E ~
E
E
~ ~
H
~c ~
a°i
° m
~-
° m
ac°i
w a C7 0
;,?
Y
N
F-
m
C
O
N
N
y
Y
f- U
U N
~ ~
O
n.
N
a
~ a
~ a
> a
~ ~i ~ a
~ ~ CG CC fa
Y
N
ro ~
~ ~ o m
ro E
v E
N := o
Iro U a ~ r7
N
O
>~
Q O
F" ~
U
N Qj
.O ~
ao
N:
O' ~.
~..,
~ N'
~ __
~:
j ~i
~viv' ..
~1 ..__.
;
C
t_._
i
I°'
~
to O
N
N
_
~~ ~; E ~ '~
~n .~
~ w w
~
~! o
u~~ i
-_.;
LL j
.:.,
d~~ __.
N ~~~ ~
n. ~ _ _ _ ,_. E m
~~ ~ ~~ ~ m ~ o o ~ ~ ~ a
m¢~
~ o
'
o
rn
o 0
0 c
~
E
~
C
~' ; o
~
LL C
g T
~ 1~0
I'-
o i ~
~ ~
cn '~
n.
. G ~
_~
:~'
!~
~O
O
~ N' N
O O N
O
...._ ~,
o m ~
ro r,
ro ~ ~,
c~ ~ ~,
cc
:, a a a ~ ~ ~
C~ Y ~ T T ~
I
._.. fn
~
~
a+
fl. ~
~
~
LL
r
E ~ ~
a~
'~
~. o
~ a° ~
~ ~ ~~
U
'.Z :O ~ N ~ ~.. _ Y
E
~ '~s m
n.
H ~ ~ U U~ O =
zN
o rn
.. _ .._ .......
~ ...... m ~,
U
~ ~N ('~ 'c1' ~~. .~. N dj
•
o ro
~o
u..
~-
o ~
;
o,....
N
,
,_,::..
V ., ~:
~.
~~
'L6
~i
~ ~ i
-j
~y ~
r~-'
r
':
.
U N!
Q! ! i
y N
~ ~ !
~~ i
i
~ '~ .....
N N !'LLj
E ~ w ~.. i
o p '~
a ~
O
m
H
~
;
~
F-
N~ ~~
O
~. .
V: ~i
~'
i
F-
N'
O Z^
N
~~
f!1
'_LL:
~.
N
C
N O
y N
N
f"
E E ,c
~' ~ m
w ~ o
Rn.
• .~
Rf
E
a~ ~ ~
c
O ~ U
~ ~ ~O
c'n a`
N
N
Y ... OI
'a o
H cn n.
Y
c0
0.
= N
~ O
O ~
~ O
O .a
0] N
U
~ ID
O ~
4. O
N
a~
v~
_._ _..
.....
........
LL
F--
:~
F..'
N ~:
O'
t1').
a' N
-- .._ ..
-
~ ~
c
.'IL. .yY O
r ~
1-i E ~ ,c
~~~ u~ w o
3!
~
.
Oi -
~ i
fn
o
~~i~ 10'
~:
o;
o'er;
~
a~~~ ~ ~
~ ro N
~ a.°
---
N
0
---__.
N N
0 0
__ ____ --- - --• -- -__ .._
N N N N N N N N~ N
0 0 0 0 0 0 0 0 0 ~
ro
~
Q ' O ~ ~ ~
~ E
. C
.O
°
¢ y.
C
O m ~ ~.
~ ~ ~ ~
m O T O O O O O ~
O j
N
~
~
~.
~
O ~L. j~ N LL. O L O 7 7. O N 'O "' N cd ~ !.
~ ~
~ ~ ~
N
. O
. N N
O O N N N N N N N~ N
O O o O O O O O N i
O
m
~ O ,-
C ~ C7 u~ h CO (~ tD. W, O
~ T t1) -
f
C C. 0) O> ~ O) ~~ O O)
~ o
~ o a
~ ~ •c ~o •- c a~ c v
~ ~ ti ~ ~ ~ ~ ~ •o i
~
7 ~ O Op
° *- N ~ ~ ~.
W
~ ~'
~
~
~
Y
cn
0
a
~
~
z ~
-,
o ~ o
~
°~
~ ~
Z ~ C7 r a- ~ Q,
~ Z f0 Z U
~
~
a
z •O °? a;
Z m m H ~. ~' ~~ E
w
' °'
~ o¢C =
~~ ¢~ N Z Z c c a
¢
=
g v ~~ ~
w E
'...... r a
n
.
go
?~
~ ~l
[` I
" -r~
1 i~' L'
' I
1 I h f ~' I ~
. ~ o
a r
.. _
.
, _.... -
r
. 1
1 o -o
............. :_.... ..... ....... LL ~
N .M 'V' -In 'CD .ti 'O :m Odj
•
~ f0
4. O
o~
w o
m ~•
o- o
o °~
~ N
fD
N ~
N
(D
C
3
a
~ ~
o ~° N
~ rt ~
m
m
~ C ~
O
fD
rt
N
~ co
m ~
N d
f:
!4
v ~ ~
a
m
m
~ m
,
~ m
N N
O
7
~ ,~ Ti
i
I
N
~ ~,
,~
i' -.
_....,
~~
~N
---_tD
I~.N
--1;
;~
i - -~
~-1i
_
O TI
~ ~
Q
on
'T. O ~ ~;
:__ C
~(~ ~ Q. N
,~ N
N
O
'^
VI ~
~~
i ` ~
N
~.
~i
.I„ -
t
' _ _
,
;--I
'~:
;~ .
_.
_.....0
cn~
.- w
~ N
s~
.
~
()
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT D - Budget
Project: ADA Accessibility Improvements Project No.: LG-99-41
Agency: Town. of Los Gatos.
Total budget for Project No. LG-99-41 is $50,000,00, For complete project funding details, see
next 2 pages, attached.
n:\csd\2218\Fy01-02\citycountyexhibits.wpd Page I'0
a
Town of Los Gatos ~ ~ FY 2002/03 - 2.006/07 CIP Budget
AMERICAN WITH DISABILITIES ACT (ADA) tiPGRADES
.:PROJECT DESCRIPTION
This project will fund improvements. at three Town properties to achieve .compliance with ADA standards for public
facilities. Specifically, the project will rehabilitate the public restrooms at Blossom Hill Park and at the Forbes Mill and
Tait Museum. Neighborhood Center improvements include public restrooms and making the front doors ADA compliant.
r uivli: 4iu - uranis .PROJECT; 4:10-0243 PPW #: 02 - 13
CATEGORY; Public Facilities GENERAL PLAN:LINKAGE: Open Space Element Implementing
RESPONSIBLE DEPT: Parks and Public Works Strategy 2.3 and Human Services Element Goal 3.1
PROJECT MANAGER; Directocof Parks and Public Works ENVIRONMENTAL DETERMINATION: Categorically Exempt
PROJECT STATUS; .Active
1; T.rnrnr*rn enrm nc
SOURCE OF FUNDS TOTAL BUDGETED
FUNDS THRU 2002 ExrEtvnEn
r'vrrvs Stu CARRY
OVER
FY 02-03
~ FY 03-04
FY 04=05
FY 05-06
FY 06-07 S YEAR
- iaar TOTAL
41-0-Grants $232;650 $20,000 $2(7;030 $217,030
L'YDPN7\TTT11]L+.OnTTT.rYTT n
USE OF FUNDS
.. ACCT
NUMBER TOTAL BUDGETED.
FUNDS THRU 2002` Exr>rnuen '
• Futvns raxu
zoo2 .. '
FY 02-03
FY 03.04 ,
. ~ FY 04-05
FY 05=06
FY 06-07
5 YEAR
TOTAL
Engineering Design 82001 $5,000 $5;000 $5,000
Construction 82002 $3:5,013 $35;0'13 $35„Od3 '!
Construction Management: 82003 $2,000 ,$2,000 $2,000
Forbes.Mill :Museum
Total
$42,013
542,013
$42,013
.Engineering Design '82001 $5,000 $5,000 $5;000
Construction 52002 $45,000 $45,000 $41;000
Construction Management 82003 $2,000 $2,000 $2,000
Tait Museum Total 552;000 552,000 552,000
Engineering Design 82001.
Construction 82002 $20,000 $20,000
Construction Management. 82003
NHC Total $20,000 520;000
42
Town of Los Gatos ~ ,
FY ..00/0.3 - 2006/07 CIP Budget
.,,r
AitiIERICAN WITH DISABILITIES. ACT (ADA) UPGRADES
M
M
EXPENDITURE SCHEDULE
USE OF FUNDS ACCT
NUMBER TOTAL BUDGETED
FUNDS THRU 2002 exrENnEn
Ftrtvns raxu
FY 02-03
FY 03-04
FY 0~3-05
FY OS-06
FY 06-07 5 YEAR
zoos TOTAL
Engineering Design 82001 $8`,000 $8,000 $8,000'
Construction. 82002 $125y637 5110;000 $11'O,OOG~
Construction Management. . 82003 $5,000 $5,000 $5,000
Blossom Hill' Park Total 5138',637 5123,000 5123,000
TOTAL. 5232,650 5217;013 5217,013
ANNUAL ESTIMATED OPERATING' BUDGET IMPACT TOTAL
PERSONNEL
Minimal
OPERATIONS & MAINTENANCE Minimal
..T...,.. „ >TS
G SAVINGS
T . Minimal
PROJECTNOTES
;ts will. improve the bathroom facilities at the two museums and at Blossom Hill Park to meet the ADA
nts. CDBG is the funding source for these ADA upgrade projects.
43
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 200//2002
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Affordable Housing Fund Project No.: LG-00-11
Agency: Town of Los Gatos Site: (.Site address same)
208 E. Main Street
Los Gatos, CA 95030
Regina Falkner, Community Services Director
,phone (408) 354-6820
fax (408) 39.5-8640
community@town, los-gatos.ca. us
PROJECT DESCRIPTION
Affordable Housing Fund monies are intended to be used in conjunction with other city, state,
and federal .resources to facilitate the development of significant housing projects. The Town's
Housing Element states the "Town will utilize the Affordable Housing Fund to provide financial
assistance to .non.-profit and for-pro#"it developers who develop housing affordable to very low
and low income households in .Los Gatos." The Town Affordable Housing Fund includes _
deposits from the RDA Housing Set-Aside, BMP In-lieu Fee, and CDBG funds.
.PROJECT WORK PLAN
To .have a greater impact on a project that serves low income househo ds, this project's fiends
will be pooled with the funds of another project. Therefore, during FY 2002/03, the balance left
on the Cash Control Report for this project will be transferred to a new project.
PROPOSED IMPLEMENTATION TIME SCHEDULE
March 3, 2003: bring funds transfer to Town Council for approval
March 7, 2003: submit Transfer Control :Record form to County for approval
June 30, 2003: receive approval .and revised Cash Control Report from County
BUDGET
FROM TO
Project Current Amount of Revised Project Current Amount of Revised
Allocation Transfer (-) Allocation Allocation ' Transfer Allocation
+)
LG-00-11 $9,248.00 $9,248.D0 $0 To'be To be $9,248.00 To be
determined determined determined
n:\csd\2218\Fy0.102\citycountye;chibits.wpd Page 11
~. I ~. l
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Housing Rehab Administration Project No.: LG-00-52
Agency: Town of Los Gatos Site: (same)
208 E. Main Street
Los Gatos; CA 95D30
Regina. Falkner, Community Services Director
phone (408) 354-682:0
fax (408). 395-8.640
community@town.los-gatos, ca. us
PROJECT DESCRIPTION
The Town's Housing. Conservation Program (HCP) provides low interest installment loans and
deferred loans for eligible work items, which include: home repairs; earthquake retrofit work,.
health and safety repairs; and accessibility modifications. This project funds staff time to manage
the existing, portfolio of loans; and to promote. the: program to new participants.
PROTECT WORK PLAN
Manage portfolio of existing. loans;. maintain inventory database; perform Town's responsibilities
as listed. on p~.ges 2 and 3 of Exhibit. I to this. Contract, "Urban County Rehabilitation Services."
PROPOSED IMPLEMENTATION TIME SCHEDULE
JuL -Sept.,. 2002: Manage portfolio of existing, loans..
Maintain inventory database
Distribute Housing Rehabilitation brochures. to locations frequented by the general. public,
Refer clients to the Housing. Rehabilitation Program.
Oct. -Dec.,. 2002 Manage portfolio of existing. loans.
Maintain inventory database
Distribute Housing Rehabilitation brochures to locations frequented by the general public.
Publish an advertisement regarding the Housing Rehabilitation Program, its. eligibility
', requirements, and contact information, in the Fall' issue of the Town newsletter,
Refer clients to the Housing Rehabilitation Program.
Jan,. -Mar., 2003 Manage portfolio of existing, loans,
Maintairn inventory database
Distribute Housing.. Rehabilitation brochures to locations frequented by the general public.
Refer clients to the Housing Rehabilitation Program.
n:\csd\221''8\Fy0{021citycountyexhibits,wpd Page 12
Apr. -June, 2003 Manage portfolio of existing loans.
Maintain inventory database
Distribute Housing Rehabilitation brochures to locations frequented by the general public.
Publish an advertisement regarding the Housing Rehabilitation Program, its eligibility
requirements, and contact information, in the Spring issue ofthe Town newsletter,
Refer clients to the Housing Rehabilitation Program.
BUDGET
Line Item CDBG Budget Amount
Salaries $11;783.35
n;\csd\2218\Fy0102\citycountyexhibits,wpd Page 13
!` ,
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: BHC - Sobrato Family Living Center - Phase II Project No.: LG-01-13
Agency: Emergency Housing Consortium Site: 1493-1511 Agnew Rd.,
2011 Little Orchard. Street Santa Clara
San.. Jose, CA 95125
Christina L. Hamlet', Project Manager
phone .(408): 294-2100 x210
PROJECT DESCRIPTION
The project is a new construction of 19 units. of emergency shelter,: transitional housing, and
permanent, affordable housing for homeless famlies..In addition, case. management, tutorial
assistance,. job training, computer classes, Head-Start services, and workshops are provided
Monday through Friday. The site also houses a resident manager.
PROJECT WORK PLAN
EHC is eligible to request reimbursement from the Town when construction of Phase II is 50%
complete. EHC requested, and received reimbursement. during FY 2001/02. In FY 20D2/03, the
Town will request reimbursement in turn from the County:
PROPOSBD' IMPLEMENTATION TIME. SCHEDULE
August,. 2002: Town to submit Request for Reimbursement to County HCD.
BUDGET
Line Item. CDBG Budget. Amount
Project Construction $20,000'.00
n:\csd\2218\Py0102\citycountyexhibits,wpd Page 14'
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/200.3
EXHIBIT A
A ency Description
Project: ADA Accessibility Project No.: LG-O1-41
Agency: Town of Los Gatos Site: (Several)
208 E. Main Street
Los Gatos, CA 95030
Regina Falkner, Community Services Director
phone (408) 354-6820
faY (40$) 395-$640
community@town.los-gatos.ca.us
Project Description
This project will fund improvements at three Town properties to achieve compliance with ADA
standards for public facilities. Specifically, the project will rehabilitate the public restrooms at
Blossom Hill Park .and at the Forbes Mill and Tait Museums. Neighborhood Center
improvements include public restrooms and making the front doors ADA compliant. Work
already completed in previous years includes access upgrades to .Los Gato"s public brary
restrooms, such as proper door .access, interior room turnaround .radius, and accessible toilet
configuration.
Any project funds remaining after project .completion will be programmed to new ADA projects
at public facilities.
n'.\csd\2218\Fy0102\citycountyexhibits.wpd Page l5
C~ (~
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 200.2/2003
EXHIBIT B -Project Work Plan
EXHIBIT C -Proposed Implementation Time Schedule
Project: ADA Accessibility
Agency: Town. of Los Gatos
See next 6 pages, attached.
Project No.: LG-01-41
n;\csd\221'-8\Fy0102\citycountyexhibits,wpd Page I6
u..
~:
'3.
o' I-
N .~`
a._...
m:
~~ ~;
u.
i F-
N ....-
o F-:
N" ~
a--
m.
N! ~; i
,., _.
o t-i~
~ ~.
n
y ~ __.-_~.~__.__~_.....~__~__.._._.~._.._,.._...__.~___,____,....._.-._._...~_.._..._._._.~___.__~.._.~
O
~ ~
~'t// y ~ ~
aJ N ,
_ y t
F" ¢ ~ y
Q 3 ~ !
o
F" n'_. '- '' cD 'h 'N N 'cY N N N ~ a0
'N N N N N N N N N N N N N N N N N N N N~
`O M O W ~ C~ ~ O 0 ~ ~ ~. O ~ CD ~~a' O
y ~~ ~ O~ O r r ~ r Or O O O O_ r r ~ O O O t
LL ~ N 7 O 'D N LL. O 7 7 O N N N ~ '^ O ~ 7 O
i N N N N N N N N N N N N N N N N N N N N
O O O O O O O O O O O O O O O O. O O O O
'\ \ \ \ \ \ \ \ \ 1 \ \ \ \ \ \ \ \ ~ \
'CD O O ~ m r ~ r .m O !!') ~' '~7' d' W C7 (D L(7 'V' f7
N N r r r
«q 'O O O O O r r r r T T O O O_ r r O O O r
to o 'o c~ a~ ~i t c~~~ c c c c 'o o a~ ~ s
.. ~_.'C, y y y y y y y y y y y y y y y ~. T r, y
C ` T T '.T T T T T >. T T T >. T T T T Sd ~ T T i
s•+ ~ ~
ctl r o~ ~ u~ N ~ N N N d' rn N N N ~ m '- '- r ~
D
~..
0
0
3 0 ~°
0 o a~ E ~
m 7
E C > A Y Y 'D d Y
~ O O U m ~ O
Y .~ O ,~ E ro ~ .a .a 7 d .U'. N N ~ N ~ ~ y ~.
t0 ~ N N O N y .C cp O O O .O fd ~_ C .~ 00 0 OC cyd •C
F- ~ ~ J LL 5 lA F- 'I- F- n. W U F- > F- D U U E7 0.
*' r N
__.: :'' .
m
~ E
E ~
n
7 ~
~ N
C m C
U a •
y ,N O ~
o o ~
0. C7 O
Y
y
~ C N
O
U
N ~ O
`
F~ U ~ OO
a
~ ~ ~ ~ ~
Q7
c0
.,., a
.;
Y
y
ro
~ ~
y C ~
c° m ~ E
Y w y
y p i
a- E
F- U ~. ~ to
O
Q O
H N
U
O ~
n. o
;~j
_~
~ ~1
i LLl
O~ 1
a~ i
OF'j
O ~;~
~ 3 N~ ~~ LJ
-o-
O
U}
~ Q: ~a
._.,.._.,i . ... ...........
.LL•;
O
N
1
i
i
1.-~I
1
,_ ~~
~ `~
E
N E ~
~ N
~ ~ m ~'
E ~ c
~ ~ ~ ~
//^^ (~
ar V
~'
~~~~~ ~~ O
Y
N
~ ~ N
C N
O ~
N 'U N ~
O
F~ U ~ a N
a a a a
~ ~ ~ ~ ~:
m
m a~~i ~ ~ ~, o-
~ ~ ~ ~ ~
I. ,:::~
1
Y
N
(~
F" ~
~ C ~
O
Y ~ ar m' E
0
Fro U ~ ~ c=
N
O
Q O
E" ~
U
N y
O ~
0. O
~`
N ...-
~~ ~
N
N:...__
N ~'
~~ i
{(n,
'~
~`
~
--
- _i N
C
~~
~
Y
N O
f/7
: ``
r CC
G
cv ~
o g{ E E ~
;~
1
~ ~ i w w
Nt o
cn: i i
cnl 1
i ' _- t c
~ ~' ':n:
"~
Y «O ~ ~+ ~
S O~ p ' ~' t ~ r
N ~..~
¢
° t.'d' ,00 CO d' r ~ C ~' (~
m
f
- y !O O T O O O i ~ N ~ U
LL O LL ° .C O O ~ ~ Q.
O ~ O O O
':O N
O ~ O N
O N
O
~ ~ O ~ ° O O O
i
'D
~ '~
~ ~ ro
~
~r O '
~ r ~ '
0
r L
r
_...._... - N
N
N
Y
~
...
~Q ~.
07
O
~ ~ a
0
E ~
m
°
~ a~ o
O a.
~ 'c
~
c
E
Z
O ~_' ~ ~
~
.~ e. ~ U ;
_
Y
ro aEi E
~ o o
a~i '~ ~
m ro
~
H D n. U U tt ~ _
. 2 N
C m
J~ O
O O
" ~ ~
r
~ N CO "'d' !~ .CO N
Qj
~
° ro
ao
~ ~ ~~ I
~.
'~
! ~;
O~ ~ - iil; ii ± ~..-.
Oi--
N+ i
y
U ~.
~:
~` i
-? f
S)~
i lJ.~ _~_
,! C
~• N O
Y
•-~ i-'
~. j
i N <l1 C.
~
~ ~
~ O
.
' ~! :.:> 1 W
--.
0: ~::-
i
:~Y
~
T ~~ - i.
y~
o+~b ~
i
e
i
~i
_.._-~__i...
..
.
•~
Y ~ ..
.
I
~~i.
t
_~ .. .......
i
j
4
Q. ~ ~
~~
i
m,
N ~ ~ H~ I N Z, ~
(n a.
!b Q ~ i ~ C
'.. N ~
........._ ................... ! ~ cn a
F-, ~"!
N.
O'
CDC
~'
Q.
........ ..... ..
s Nj I
;LL I
i ,
~` f
1
~
Y +. m
~ 'a o
~' I- ~ a.
~;
N
p ~i i
(n! tad
~: d. ,
S N
c4 E o
rn
N O
' ll.; ~ r
m N
U
~' .O N
m
~ ~
~ ~
~'
No; ~' ;
~;._^
~`
i
~'
,_.__.
;. _ .
i
`•
~ ~
i r
I
N
C
O
LLI Y
_- ~
1
r.__.i ~
~ JI:_J
r
~
r(
W
~
~C
W
~
N
D
}}
13
i
~~
1
I 1
i '
~~
j
: ~I.~ is
N
O
~
Q ~i
OOI
` ~ ~ :ice
N ~ N ;
~ pip
g a~ !N N
;o 0 N
0 N N N rN N N ~N N
0 0 0 0 0 0 0 0 N~
0; r0 r
N Q O ,c
'•O ~
O
~
~
~ 'N m ~ ~ ~ ~ ~
O ~ Q> ~ O ~ ~ O
~
O
N
~, = tit
~
~
I- ~.
~ ~ F- g H F- ~ ~ ~ ~- ~ E m
__
y ' ~ ~n ~
~o a
rn rn o
r 0 0 0 0 0 0 0 0
r~ ~n r~ in r. co ~ co 0
~
.C rn °'
' rn rn rn rn rn rn rn rn o rn
c c
~ ~
~
~
li m u. o ~ o ~ a
~ ~ ~ ~ 3 ~
a~i
~
C ~ ftl T
o °a ~ T
~ ro T T fC1 T f0 fd T
~ ~ ~ ~ ~ -o ~ ro >+ '
m
N
0 r ~
r r
'- r CV r 0 ~
Q 0
r 0
N r ~
t1j I - -
W
~ N
N
a>
~-
cn
n.
O
~
W
7
z
U '~ E C7 O
O o a m 'o E .
c
z ¢ m z
~
Z
O~
W Z m
~ m~
a g- !- A~ ~
Z
c c °
a ~ E
E
W¢
I- ~:~ LL =
(n a
Z¢¢
¢ J N
F- 0.. C (3. J U U ~ ~
W N
~ O
~ m
O
-~r~ ~
, . .. . ... _ _.. ;...._ ....._ . ..... W c
-
~ - -
~ U
O
+^ 'N : Cp ~ d' :~ tD •f~ a0 :.p> _O :T :.T O N
~ ~
d0
t
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT D - Budget
Project: ADA Accessibility Project No.: LG-O1-41
.Agency: Town of Los Gatos
Total budget for Project No. LG-O1-41 is $5'0.,000..'00. For complete project funding details, see
.next 2 pages, attached.
n:\csd\2218\Fy0102\citycountyexhibits.wpd Page 17
Town of Los Gatos
~~
At~'IERICAN WITH DISABILITIES ACT (ADA) UPGRADES
PROJECT DESCRIPTION
This project will fund improvements. at three Town properties to achieve compliance with ADA standards for public
facilities.. Specifically, the project will: rehabilitate the public restrooms at B lossom Hi11 Park and at the Forbes Iv1i11 and
Tait Museum. Neighborhood Center improvements: include public. restrooms and making the. front doors ADA compliant.
r ui.u: Yiv - vranrs PROJECT: 410-0213 PPtiV k; 02 - 13
CATEGORX: Public Facilities GENERAL. PLAN LINKAGE: Open Space Element Implementing
RESPONSIBLE DEPT: Parks and Public Works Strategy 2;3' and' Human Services Element Goal 3.1
PROJECT MANAGER: Director of Parks and Public Works ENVIRONMENTAL DETERMINATION:. CategoricallyExempt
PROJECT STATUS; Active
~i
FUNDING SOURCE
SOURCE OF FUNDS TOTAL BUDGETED
FUNDS THRU 2002 EXPENDEn.
Furors z'sxu
. CARRY
.OVER
FY 02-03
FY 03.04
~ FY 04-OS
FY OS-06
FY 06-07 5 YEAR
_
2gor TOTAL
410 -Grants $232,650 $20,000 $217
030.
, $217,030
~':
L'YDCTIT rmrtnn or+t~rrr.~i~ ~
USE OF FUNDS ' ACCT
;NUMBER TOTAL BUDGETED-
FUNDS THRU 2002 • EXPENDED`
FUNDS Taxu
` zooz
FY 02-03
FY 03-04 _
-
FY 04-05:
FY 05-06
FY 06-0T 5 YEAR
TOTAL
Engineering Design 82001 $5,000 $5,000 $5,000
Construction 82002 $35,013 ' $35,013 $31,013
Construction Management 82003 $2,000 $2,000 $2,000
Forbes Mill Museum
Total 542,013 542,013
542;013
Engineering Design 82001 55,000 $5,000 $5,000
Construction 82002 $45,000. $45,000 $41,000
ConstructionManagemenr 82003 $2,000 $2,000 $2,000
Tait Museum Torah 552,000' $52,000 $52,000`
Engineering Design 82001 '
Construction 82002 $20,000 $20,000
Construction Management 82003 '
NHC Torah 520,000 520,000
42
FY?002,~03 - 200610 7 CIP R~,
a
9
d
4
M
Town of Gos Catos ~ i FY ?002!03 - 2006107 CIP Budget
AMERICAN WITH DISABILITIES ACT {ADA) UPGRADES
RXPF.Yr1iTiJRF.:SCHF.Df fi.F.
USE OF FUNDS ' ACCT
NUMBER TOTAL BUDGETED
FUNDS THRU 2002 ' FacrEtrnen
Evans •raxu
zooz
FY 02-03
FY D3-04
FY 04-05
FY OS-06
FY 06-07 5 YEAR
TOTAL
Engineering Design 82001 $8;000 $8,000 $8,000
Construction 82002 $125;,637 $110,000 $11p,000
Construction Management 82003 $5;000 .$5,000 $5.;000
Blossom $ill Park Total $138,637 5123,000 3123,000
TOTAL $232,650 5217,013 .5217,013
ANNUAL ESTIMATED OPERATING BUDGET IiVIPACT TOTAL
PERSONNEL Minimal
OPERATIONS & MAINTENANCE Minimal
OTHER COSTS
OFFSETTnYG SAVINGS
NET IMPACT tvfinimal
~ rxu~~c i ,vw r~s
IThe projects will improve the bathroom facilities at the two museums and atB'lossom Hi1LPark to meet the ADA
requirements. CDBG is the funding source for these ADA upgrade projects.
43
;. .
~~... .
l ~
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Housing Rehab Administration Project No.: LG-O1-52.
Agency; Town of Los Gatos Site: (same)
208 E. 1Vlain Street
Los Gatos,.. CA 9503.0
Regina Falkner, Community Services Director
phone (408') 354-6820
fax (408): 395-8'640
community@town.los-gatos.ca.us
PROJECT DESCRIPTION
The Town's Housing Conservation Program (HCP) provides low interest installment loans and
deferred loans for eligible work items, which include:. home repairs, earthquake retrofit work,
health. and safety repairs, and accessibility modifications. Thies project funds. staff time to manage
the existing portfolio of loans, and to promote the program to new participants.
PROJECT WORK PLAN
Manage portfolio of existing loans; maintain inventory database; perform Town's. responsibilities
as listed on pages 2 and 3 of Exhibit I to this Contract, "Urban County Rehabilitation Services."
PROPOSED IMPLEMENTATION TIME SCHEDULE
Jul. -Sept., 2002 'Manage portfolio ofexisting, loans.
'' Maintain inventory database
Distribute Housing. Rehabilitation. brochures to locations frequented by the general public.
Refer clients to the Housing Rehabilitation. Program.
Oct.. -Dec., 2002 Manage portfolio ofexisting.. loans.
Maintain inventory database
Distribute Housing.. Rehabilitation brochures to locations. frequented by the general public.
Publish an advertisement regarding the Housing Rehabilitation Program, its eligibility
requirements, and contact information, in the Fall issue of the Town newsletter.
Refer clients to the Housing Rehabilitation. Program,
Jan. -Mar., 20.03 Manage portfolio of existing loans.
Maintain. inventory database
Distribute Housing Rehabilitation brochures to locations. frequented by the general public.
Refer clients to the Housing Rehabilitation Program.
n:lcsd\2218\fy0f02\citycountyexhibits.wpd Page IS
Apr. -June, 2003 Manage portfolio of existing loans.
Maintain inventory database
Distribute Housing Rehabilitation brochures to locations frequented by the general public.
Publish an advertisement regarding the Housing Rehabilitation Program, .its eii~ibi{ity
requirements,. and contact information, in the :Spring issue of the Town newsletter,
Refer clients to the Housing 'Rehabilitation Program,
BUDGET
Line Item CDBG Budget Amount
Salaries $3"1;978.00
n:\csd~2218\Fy0lU2\citycountyexhibits.wpd 'Page 19
t~
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Affordable Housing Fund. Project. No.: LG-02-12
Agency: Town of Los Gatos Site: (Site address same)
208 E. Main Street,
Los Gatos,. CA 95030
Regina Fallcner, Community Services Director
phone (408) 354-6820
fax (408) 395-8640
community@town.los-gatos.ca.us
PROJECT DESCRIPTION
Affordable Housing. Fund monies are intended to be used in conjunction with other city, state,.
and federal resources to facilitate the development of significant housing projects. The Town's
Housing. Element states the "Town will utilize the Affordable Housing Fund. to provide financial
assistance to non-profit and for-profit developers. who develop housing affordable to very low'
and low income households in Los Gatos," The Town Affordable Housing Fund' includes _
deposits from the RDA Housing Set-Aside, BMP In-lieu Fee, and CDBG funds.
PROJECT WORK PLAN
To have a greater impact on a project that serves low income households, this project's funds
will be pooled with. the funds of another project. Therefore, during FY 2002/03, the balance left
on the. Cash Control Report for this project will be transferred to a new prof ect.
PROPOSED IMPLEMENTATION TIME SCHEDULE
March 3, 2003: bring funds transfer to Town Council for approval
March 7, 2003: submit Transfer Control Record form to County for approval
June 30; 2003: receive. approval and revised. Cash Control Report from County
BUDGET
FROM TO
Project Current Amount of Revised 'Project .Current Amount of .Revised
Allocation 'Transfer (-) Allocation. 'Allocation Transfer Allocation
+)
LG-02- l2 $190;207 $109;207 $0 ' To be To be $109,207 To be
!determined determined determined'
n;\csd\2218\~y0t02\citycotmtyexltibits,wpd Page 20
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAIv1- FY 2002/2003
EXHIBITS A - D
AGENCY :DESCRIPTION
Project: Second Harvest Food Bank - Oper. Brown Bag Project No.: LG-02-31
Agency: Second Harvest Food Bank Site: 208 E. Main St. and
750 Curtner Avenue 626 W. Parr Ave,,
San Jose, CA 95125 Los Gatos
Laura Kaczmarek, Community Programs Manager
phone (408) 266-8866 x236
PROJECT DESCRIPTION
Bags of .groceries are .given to participants at local distribution sites on a weekly basis. Nutrition
and consumer education programs, a newsletter, volunteer activities, and recognition events are
also provided at the local sites.
PROJECT WORK PLAN
This prof ect was completed, and reimbursement was requested from the Town during FY
2001/02. In FY 2002/03, the Town will request reimbursement in turn from the County.
.PROPOSED IMPLEMENTATION TIME SCHEDULE
August, 2002: Town to submit Request for Reimbursement to County HCD,
BUDGET
Line Item CDBG Budget .Amount
Utilities .:$1,260,:00
n;\csd\2218\Fy0102\citycountyexhibits.wpd Page 21
COMMUNITY DE Y'ELOPM'ENT BLOCK. GRr~NT PROGnAM - FY 2002/2.003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Catholic Charities Long Term Ombudsman Project No.: LG-02-32
Agency: Catholic Charities of San Jose Site: (same)
2625 Zanker Road, Suite 200
San Jose,. CA 95134
Donna DMinico, Program Director
phone (408) 944-0567 x261
PROJECT DESCRIPTION
This program enables volunteer ombudsmen to receive,. investigate, and'' resolve complaints made
by, or on behalf of, long term care facility residents. It provides. for regular site visits by staff and
certified volunteers. to facilities, where face-to-face contact is made with individuals at risk for
isolation, exploitation, personal rights violation, and abuse.
PROJECT WORK. PLAN
This project was completed, and reimbursement was requested. from the Town during FY
2001/02. In FY 2002/03, the Town. will request reimbursement in turn from the County.
PROPOSED IMPLEMENTATION TIME SCHEDULE
August, 2002. Town to submit Request for Reimbursement to County HCD.
BL7DGET
Line Item ' CDBG Budget Amount:
'Salaries $3,440.00
n;\csd122l8\Py01'02\citycountyexhibits,wpd Page 22
i' ~
COMMUNITY L;_;VELOPMENT BLOCK GRANT PRC~~RAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Live Oak Adult Day Services -Adult Day Care Project No.: LG-02-33
Agency: Live Oak .Adult Day Services Site: (same)
19 :High School Court
Los Gatos, CA 95030
Colleen Hudgen, Executive Director
phone (40'8) 354-4782
PROJECT DESCRIPTION
This program provides age-.appropriate social and recreational activities, exercise, .meals
(breakfast and lunch), and attention from professional staff. It also provides respite for
participants' regular caregivers, usually family members. Information relating to elder care,
counseling support, and referral to other relevant community resources are also provided for the
family members of program participants.
PROJECT WORK PLAN
This project was completed, and reimbursement was requested from the Town during FY
2001/02. In FY .2002/03., the Town will request reimbursement in turn from the County.
PROPOSED IMPLEMENTATION TIME SCHEDULE
August, 2002: Town to submit Request for.Rembursement to County HCD.
BUDGET
Line Item CDBG Budget Amount
Salaries $15,953.00
n:\csd~2218\['y0102\citycuuntye~hibits.wpd Page 23
COMMUNITY DEVELOPMENT BLOCK. GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project:. San. Jose State Univ. Foundation -Health Place Project No.s LG-02-34
Agency: San Jose State University Foundation Site: 208 E, Main Street,
P,O, Box. 720130 Los Gatos
San. Jose, CA 95172
Dr, Jean. Sullivan, School of Nursing
phone (408) 924-3151
PROJECT DESCRIPTION
This project provides 5 primary programs. for the elderly of Los Gatos: 1) in-home nursing
services for the frail elderly; 2) blood pressure screening and monitoring; 3) consultation. for
agencies, clients, and care givers;. 4) education; and 5) information and' referral,
PROJECT WORK PLAN
This project was completed,. and reimbursement was requested from. the Town during FY
2001/02.. In FY 2002/03, the Town. will request reimbursement in turn from. the County.
PROPOSED IMPLEMENTATION TIME SCHEDULE'.
August, 2002: Town to submit Request for Reimbursement to County HCD,
BUDGET
Line Item. CDBG Budget Amount
Salaries ' $5,368.50
n:\csd\2218\Fy0102\citycountyexhibits.wpd Inge 24'
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: 'Second Harvest Food Bank - Oper. Brown Bag Project No.: LG-03-31
Agency.: Second .Harvest Food Bank Site: 208 E. Main St. and
750 Curtner Avenue 626 W, Parr Ave..,
San Jose, CA 95125 Los Gatos
Laura Kaczmarek, Community Programs .Manager
,phone (408) 266-8866 x236
PROJECT DESCRIPTION
Bags of groceries .are given to participants at .local distribution sites on a weekly basis. Nutrition
and consumer education programs, a newsletter, volunteer activities, and recognition events are
also provided at the local sites.
PROJECT WORK PLAN
.Provide weekly bags of groceries to qualified Los Gatos residents, hold nutrition and consumer
workshops, produce a quarterly .newsletter, hold volunteer recognition events,. and provide
volunteer opportunities
PROPOSED IMPLEMENTATION TIME SCHEDULE
.Service Jul..- Sept., 2002 Oct. -Dec.,.2002 Jan. -Mar.; 2003 Apr. -June, 2003
Weekly groceries 943 943 943 '943
Workshops 1 1 1 1
Quarterly newsletter 1 1 1 1
Volunteer recognition 1 ~ 1 1 1
Weekly volunteer
.opportunities. 104 ' 104 104 104
Information and referral I 12 12 12 12
BUDGET
Line Item CDBG Budget Amount
Utilities $3,9b0.00
n:lcsd\2218\Ey0102\ci[ycountyexhi6its.wpd Page 25
~~
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2:002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Catholic Charities Long Term Ombudsman. Project No.: LG-03-32'
Agency: Catholic Charities of San Jose Site: (same)
2625 Zanker Road, Suite 200
San Jose, CA 95134
Donna DMinco, Program Director
phone (408) 944-0567 x261
PROJECT DESCRIPTION
This program enables volunteer ombudsmen to receive, investigate, and resolve complaints made
by, or on behalf of; long term. care facility residents. It provides for regular site visits. by staff and
certified volunteers to facilities, Where. face-to-face contact. is made With individuals. at risk for
isolation, exploitation, personal rights violation, and abuse.
PROJECT WORK PLAN
Provide ombudsman presence,.. advocacy, complaint investigation,. and community education.
Provide information and referral, informational mailings to Los Gatos Library, recertification and
retraining. of volunteers,. certification training for neW volunteers, and Witness Advanced Health
Care Directives.
PROPOSED IMPLEMENTATION TIME SCHEDULE
Service 'Jul. -Sept., 2002 Oct. -Dec., 2002 Jan. -Mar., 2003 Apr, -June, 2003
Facility visits 45 ' 45 45 46
Personal contacts 148 I48 1'48 148
Complaint investigations 15 IS 16 16
Community education ' 0 0 0 1
Information and referral ' 100% response 1.00% response 100% response 100% response
Informational. mailing, 0 0 1 1
Recertify/retain volunteers 0 4 4 4
Witness AHCD 2 2 3 13
BUDGET
Line Item ' CDBG Budget Amount
Salaries ', $8,00.0.00'
n:\csd\227 8\Py0l 02\citycountyexhibits,wpd Page 26
'COMMUNITY DEVELOPMENT BLOCK GRANT .PROGRAM - FY 2002/2003
.EXHIBITS A - D
.AGENCY DESCRIPTION
Project: Live Oak Adult Day 'Services -.Adult Day Care Project No.: LG-03-33
Agency: Live Oak Adult Day Services Site: (same)
19 Hugh School Court
Los Gatos, CA :95030
Colleen Hudgen, Executive Director
phone (408)'354-4782
PROJECT .DESCRIPTION
This program provides age-appropriate social and recreational activities, exercise,. meals
(breakfast and lunch), and attention from professional staff. It also provides. respite for
participants' regular caregivers, usually family members. Information relating to elder care,
counseling support, and :referral to other relevant community resources are also provided for the
family members of program participants.
PROJECT WORK PLAN
Provide adult social day care to frail elderly Los Gatos residents; provide days of respite to
caregivers of those residents; provide both breakfast and noon meals to day care clients; provide
staff consultation, counseling, and assessments for clients; .hold in-service community education
progxams; and provide referral and outreach as needed..
PROPOSED 1MPLEIvIENTATION TIME .SCHEDULE
Service Jul. -Sept., 2002 Oct. -Dec., 2002 ' Jan. -Mar., 2003 Apr. -June, .2003
Days of adult day care 350 350 350 350
Days of respite 3S0 350 350 3.50
Noon meals 3.50 350 3..50 3.50
Breakfast meals 3:50 35'0 3SQ 350
Counseling, assessments 25 25 25 25
Community education 1 1 1 1
Referrals and outreach 30 30 30 30
BUDGET
Line Item CDSG Budget Amount
'.Salaries $13,530.:00
n:\csd~2218\Fy0d02\citycountyexhibits:wpd P1ge 27
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: San. Jose State Univ. Foundation -Health Place Project No.: LG-03-34
Agency: San Jose State. University Foundation Site: 20:8 E. Main Street,
P.O. Box 720130 Los Gatos
San Jose; CA 95172
Dr. Jean Sullivan, School of Nursing
phone (408) 924-3151
PROJECT DESCRIPTION
This project provides 5 primary programs for the elderly of Los Gatos: 1) in-home nursing
services for the frail elderly; 2) blood pressure screening and' monitoring; 3) consultation for
agencies,. clients, and' care givers; 4) education;. and. 5) information and referral.
PROJECT WORK PLAN
Provide frail' home bound. visits, blood pressure screening and monitoring; consultation,
education, and information and referral to Los Gatos seniors.
PROPOSED IMPLEMENTATION TIME SCHEDULE
Service. Jul. -Sept., 2002 Oct. -Dec., 2002 Jan. -Mar., 2003 Apr. -June, 2003
Frail home bound visits.. I63 163 162 162
Blood pressure screenings 213 21.3 2'12 212
Consultation 100 100 100 1.00
Education 0 9 5 ' S
Information and referral 50 50 ' S0 50
BUDGET
Line Item CDBG Budget Amount
Salaries $10,303.00
n;\csd\2218\Fy0102\citycountyexhibits,wpd page Zg
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2:002/2003
EXHIBIT A
A ency Description
.Project: ADA -Ross Creek Pedestrian Bridge Project No.: LG-03-41
.Agency: Town of Los Gatos Site: :(Several)
208 E. Main Street
Los Gatos, CA .95030
.Regina Falkner, Community Services Director
phone (408) 354-5820
.fax (408) 395-8640
community@town.los-gatos.ca.us
Project Description
This project will fund improvements at three Town properties. to achieve compliance with ADA
standards for public .facilities. Specifically, the project will rehabilitate the public restrooms at
Blossom Hill Park and at the Forbes Mill and Tait Museums. Neighborhood Center
improvements include public restrooms and making the front doors ADA compliant. Work
already completed in previous years includes access upgrades to Los Gatos public library
restrooms, such as proper door access, interior .room turnaround .radius, and accessib e toilet
configuration..
Any project funds remaining after project completion will be programmed to new ADA projects
at public facilities.
n:\csd\2218\Py0102\citycountyexhibits.wpd 'Page ?9
1. 1
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT B -Project Work Pian
EXHIBIT C -Proposed Implementation Time Schedule
Project: ADA -Ross Creek Pedestrian Bridge Project No.: LG-03-41
Agency; Town of Los Gatos
See next. 6 pages,. attached.
n:\csd\2213\Fy0102\citycountyexhibits.wpd I'~ge 30.
_..--- _.. ...__ ____ _-__ _: -_ ... ._. ±
_ t
. _.
~.
,....
~•
_ ._
...
;
.~
o~
..,
N ~.
p:.....
(n:~
f4i
LL., _.
' ~' ~'
f0
N .
•
o.I-' ~
~ E
~
~
N- J
N ~
^1
~
~
~ T
'm
C
a_...
cn~
f
y
w
'
` a
~
~
o
m
_ _
_..
.. a C7 0
,~ ~ 1
_y
~~ i
NO.F•'i ..
~ ~
~ ~ O
Q
~ ~ i
~ Y
~
O
N N ~ y
fd
N ~ ~
~
Y
'_
y N
O
~
~ `
o f
~ H U ~ d
ro=
F- 4 ~ ~
~
! ~
~ ~
~ 7
~° ~
~ m
c a
i a
i a.
Q.
- r r O r N N d• N N N ~ N i Q ~ GL CC
'N
'O
o N
O N
O N
O N
O N
O N
O N
O
~ N
O N
O N
O N
O N
O N
O N
O N
O N
O N
O N
O N
O
W ~ m
~
O m
~ o cD
~ ao
r c
~ v
r
O ~ ~ ~r o
N ~n
~ cn ~n ~r o
C ~
r O
r _
'
r
r O
r O O O
~
r ~ O O O
C
(L _ O
;~ O
O'
~j
7 C
O
~
'O p
N
~
LL
N
7 O.
7
~'
O _
N _
N _
N
L
'C
~
O
~ _
N
7 r
7'
~ ~ F- ~ F- F- H F- ~ F- f° F-
':N
-0 N
O N
O N
~O N
O N
~O N
O
~ N
O
~ N
O N
O N
O N
O N
O N
~O N
O N
O N
O N
OO N
O N
O
CD CO ~ 1~ O r
.
C C7 (p ~ ~• V' V' of M CD tf') ~}' Cr!
~ rn
m rn o rn o r ,= ,= rn rn o o o r r m o o °;
I~,
~ ~~
~ _
C
I? _
C
ll.
~
O r
y
r
N
~C _
C _
C
C
'O
O
N
7
L
?
'~.
'~, -C•
C T
-
6 y
T
U N
>.
f N
T. y
>. N
~+ fn
T y
?~ N
T N
>. y
T N
T N
T O
T y
T N
T T
N ?~
fli M
T f~ ~
T to
fC
N
O
i
i'C c
'O R
-
O (ff
~ Id
'O tC
'D cd
D SC
~ fd
'D Rf
'C R1
'D «S
~ ca
'O cC
'D O
'O fd
'O 'O ~ (C
'O N ~
D [ ~
N C
O
~
~' '.N it C'7 ~ Ln N ~ N N N ~ m CV N N C7 C7 '- r r O ~ ~ ~
~ ~
1- '~
U ~
a ~
~ ~
to
I o
O
~
° ~
°o -o
m 0
~
o
a~ '
o
' a
~
O Y
o
m Y
o a
i
'D a Y
N
z a 3 m ~ o m m ~ c ~ ~ ~ ~ °' ~o
I ro,~ ~ 3 ~ N m a a X c a~ m c E o c c ~ ..,
U
~ ,- N ..C'7 d• ~ l!') -(D ~h GO m _O r N r _d' T O T •O -m O ~
T .
-
~~
~i
y'--{.. ... ...... ...
ill.
~;
~'
W
W O _
f... ~. rte.
~ ~
Q m O
~~ ~ I
~ I;.::: ~
a
~- Q --
Q ~ f
N~ ~i L-J..
~ p; ~I
Y
N
~
F-' ~
C
~.
~ O
Y U °' ~ E
_ 0
H U' d ~ to .
N
> ~
Q O
F-' N
U
N Qj
O ~
as
~-
N ..
O ~,
N --.... _
N
N ~`
~`
LL:
r ~'
_! j
C
--:
i F-'
Y ~
N
~
i.....: ro
H
_0~.~;
~,
C ~
C C
T~.._.i - W W
a
(n~ ~
NI
~i i
r
~ e~
i
-, ~
~ 'uk
.~
LL; ' '~ z
--- ~
N
O .
~
-fd y . _...
.. :m'
~ ~..~
= td
N
?~
' ~
a.°.i
E
= ~
~ _._
...
_~ i E a~
~
O
~ .O O O O
O NO ~ ~
Z' a
.
N O ~
¢ ~ ~ aD co ~t c
m
~ ~ ~o o rn o 0 0 ~ ~ a~i
i
~ o
ti ~
g° ~
r o o -
~ ~ 'o
cq n.
~ ~ ~ ~
0
0
0 j
0 0 0
~
~ O
~ r
O ~
~ N N N
O O O °
%
~ .
.
~
~
~
~ ~
'~`'
C ~ >.
~
° N
>.
-o N~
~.
a y ~. r.
T T T
a
-
m <r r ~t r .-
___.. ~ N
N
~ i
x ~
'a o
~ cn a.
0
E
~ m
m
z ~
~ ~
~ ~ ~ U
~ ~
Y
o
E
~ -
'ro
cu
a
.
.._
_ N
Eo
~
o °
U >
?
~
- N m . V _ ~ CO ~
~
•~ ~
~O
_ _.._ _ . __ . _ ._ _r
•
LL. ~
H'
~_
i ~;
O~ ~
~ ~-
~
~
~
.._~~_. _. ......
.._... ..
_ ~
-
J
i cnl ~ ~ ,~, -
I
~
~
~ ~
c
~
i
i L~-~
Y o
to
N N
~
~' ~ ~
~
E
~ ~
~
'~' '
i
~3 w w o
-~
r
1 ~
~~ ~''~
i j
~
~
0~ - s ~
fp
E ~ ° _
---
00~ I
n:cAi ~ E
a
~
~ N~ i
c
`o
C N
~ aJ ._ ._..-------- --- _ ..-- --
:N N N N N N~ N N
:.O O O O O O O O - -
N
O _.. ~_
N
O _.-
N
~O ..__i
N~
O i
cp
E
r
~
~ = O i m .= co ~~ o i i.
s rn ~ ~ N m ~ ~ m
~ <c
~ ~ E m
`~
a p c
N; c a> o~ rn m rn a~ rn
a
rn
rn
a
o ~
o ~ ~• c
~ a.
o
f- li ~~ a
i ti o r o>>
2r g I- ~ I- F- o
~ a
i
~ a
tL N
~ E
E
'
~ °
m o
a
~~N N N N N ~N N N
'•O O O O O O O O
:~ ~ T ~ ~ ~ ~ ~
i
fD h N
~O
~
t N
O
~ N
O
~ N
O i
~
m m T~ N N
0~ m O
~ O) O> Q~
cd ~ C D
O) t0
01 O
~ O N~
O) ' '.
C
LL
~ ~~ ~
j
~
. ~
~. ~
' ~ 3 >~ +
3
-
~
° a s ~° a s ~° ~
r
•
r a
r a
'_ ro
a ro
~o ;
f` N fp
T N
fD
O O r Ln i
W
p .= N r Sri
W
CC N
H Y
~ _
•d ~
O`
W aNi F- (~ ~
H ~
Z '~
4. O ~
O O
E C V
C7 L a a a ~
~
`° z~ z m m Z cq
Z O ~ w °
~ - ~ p ~ m
~
~ ~ E
'
N ¢¢
~ E
c
H D I.L (n f°' ¢. c 0.. J U U CC LLl N
_.... > N
O
O
~ O
-~-~ o
a
p r N m v~ m ~ti .m :rn .o T ~ 8i
r ° m
a. p
:~.
~:
o ~'
~;_._.
U: ~~
i ~j
N
N ~ N
O ~ O t--s.
~
' F
.
.
~~ i~
d ¢ Q -~ i.
~_ ? I
o i ~'
¢ 3
~ ~ ':
~I
,
F-
N
C
O
N
Y
N
c
E ,
~ ~
W
~
y
.ro
N
E c~
~
c ~ ~
0
N E ~
a
i 0
' `
c
n a
-.
'~'
is
ar
N
a~
Y p~
N p
F~ c~ o.
a
a
E
E
N
~N
~ ~
N ~
N
~ o
LL y~
U }
N aj
.O ~
0:. ~
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT D - Budget
Project: ADA -Ross Creek Pedestrian Bridge .Project No.: LG-03-~1
Agency:: Town of Los Gatos
Total budget for Project No, LG-03-41 is .$.93,500..00.. For complete project funding details,. see
next 2 pages, attached.
n;\csd\2218\Fy0102\citycountyexhibits.wpd Page 31
Town of Los Gatos FY 2002/03 - 2006/07 CIP Budget
AMERICAN WITH DISABILITIES ACT (ADA) UPGRADES
PROJECT DESCRIPTION
.This project will fund. improvements at three Town. properties to .achieve compliance with ADA~ standards for public
facilities. Specifically, the. project will rehabilitate the public restrooms. at Blossom Hill' Park and at the Forbes Miil and
Tait Museum, Neighborhood' Center improvements include public restrooms and making the front doors ADA compliant.
~'"""• '"'' ~'°"" PROJECT: 410-0213 PPW #: 02 - 13
CATEGORY: Public Facilities GENERAL PLAN LINKAGE: Open Space Element Implementing
RESPONSIBLE DEPT: 'Parks and Public works Strategy 2.3 and Human Services Element Goal 3. I
PROJECT MANAGERS Director of Parks and Public Works ENVIRONMENTAL DETERMINATION: Categorically Exempt
PROJECT STATUS: Active
t~rrntnrur enTmnc
SOURCE OF FIINDS• TOTAL BUDGETED
.FUNDS THItU 2002 EXPENDED
PvNDS Stu CARRY
OVER'
FY 02-03
FY 03-04
FY 04'-05
FY 05-06
FY 06-07 5 YEAR
2oor TOTAL
4'10 -Grants $232,650 $20,000 $217,030 $217,030
Ti Y"~G~TiTTTTITT c~I+TTT.+.rr.t~+
USE OF FLiNDS ACCT
NUMBER TOTAL BUDGETED
FUNDS TI-IRU 2002 ExPENDED
Fuxneso~ranu '
FY 02-03
F'Y 03-04
FY 04-05
FY 05-06
FY 06-07 S YEAR
TOTAL.
Engineering Design 82001 $5,000 $5,000 $5,000.
Construction 82002' $3'5,013 $35,013 $35,Od3
Construction Management 82003. $2,000 $2,000 $2,000
Forbes Mill Museum
Total
$42,013
$42,013
542,013
Engineering Design 82001 $5,000 $5,000 $5,000
Construction 82002. $45,000 $45,000 $45,000
Construction Management. ' 82003 $2,000' $2,000 $2,000
Tait Museum Total 552,000 $52,000 $52,000
Engineering Design 82001
Construction 82002 $20,000 $20,000
Construction Management 82003
NAC Total $20;000 $20,000
42
Town of Gos Gatos ( FY 2002/03 - 2006/0 ~ CIP Budget
~AMERICAiY WITH DISABILITIES ACT (ADA) UPGRADES
E,`CPENDITURE SCHEDULE
€i
USE OF FUNDS .ACCT
NUMBER TOTAL BUDGETED
FUNDS THRU 2002 exrENDSD
FUNDS ~rxRU
zooz
FY 02-03
FY 03-04
FY 04-OS
FY 05-06
FY 06-07 5 YEAR
TOTAL
Engineering Design :82001 .$8,000 $8,000 $8,000
Construction 82002 $125,637 $d 10,000 5.110,000
Construction Management, 82003 $5,000 $5,000 $5,000
Blossom Hill Park Total $138,637 5123,000 $123,000
TOTAL 5232,650 5217,013 5217,013
ANNUAL ESTIMATED OPERATING .BUDGET IMPACT TOTAL
;RSONNEL Minimal
'ERATIONS & MAINTENANCE Minimal
fHER COSTS
?FSETTING SAVINGS
sT .IMPACT Minimal
PROJECT
The projects will improve the bathroom facilities at the two museums and. at B ossom Hill Park to meet the QUA
requirements. CDBG is the funding source for these ADA upgrade projects.
43
COMMUNITY DEVELOPMENT BLOCK. GRANT PROGRAM - FY 2002/2003
EXHIBIT A
A enc Description
Project; ADA -Parking Lots 1' and 2 Ramps Project. No.: LG-03-42
Agency: Town of Los Gatos Site: (Several)
208 E. Main Street
Los Gatos, CA 95030
Regina Falkner, Community Services Director
phone (408) 354'-6820
fax. (408) 3:95-8640
community@town.los-gatos.ca.us
Project Description
This. project will fund improvements at three. Town. properties to achieve compliance with ADA
standards for public facilities. Specifically,. the project will rehabilitate the public restrooms at
Blossom Hil'1 Park arid. at the Forbes Mill and Tait Museums. Neighborhood. Center
improvements include public restrooms and making the front doors ADA compliant. .Work _
already completed in previous years includes access. upgrades to Los Gatos public library
restrooms,. such as proper door access,. interior room.. turnaround radius, and accessible toilet
configuration.
Any project funds remaining after project. completion will be programmed to new ADA projects
at public facilities.
n:\csd\2218\Fy0P02\citycountyexhi6its•wpd Page 32
COMMUNITY DEVELOPMENT .BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBIT B -Project Work Plan
EXHIBIT C -Proposed Implementation Time Schedule
.Project: ADA -Parking Lots 1 and 2 Ramps Project No.: LG-03-42
Agency: Town of Los Gatos
See next 6 pages, attached.
n:\csd~221+8\Fy01D21citycountycxhibits.wpd Page 33
o~
N ry'
' n
~'Y
wa w
•
~' D
O m
N
O
~
~
w
~.~
~..
O
.:.
G7
w
~
y
o
W
._ .
n
o
~
~
m
~
~ V
.. .
n
0
n
~
m
O
O
.. .
O
0
N
UY
.
-I
3
~
o
A
.. _
<
~
~
W
.. _
_i
~~
N
. ..
n
w
~
•+ p
_ .. .
m '0
m ~
~ 3
o. Q
w ~.
f0
.... .
~
m
c
~
00
_. ..
-1
o
-o
~,
co
J~
_._
-i
w
a,
~,
~
O
..
(~
s
~
o
(h
o
y
w
o
o.
O
O
A
. -ri
w
3
~
O.
°a
W
r
o
~
g
O
y
N
p
m
3
o
s
(n -1
c~ w
C x
z
~ w
~
~ ~ ~
O n w •-- -~'
3
y
o
O y
~~ F
m
-`
-`
-`
W
W
N
N
N
c0
A
N
N
N
A
N
CTt
A
W C
W
w
~
o
m
~ -
-~ o.
': w a
w
~
a
a a
w a
w
' a
w a
w a
w a
w a
w a
w a
w a
w a
w a
w a
w a
w a
w a; '"'
b~
w
w
y ~
~ y.
'a w
`C w
`G ~
y <
U! ~
y ~
y ~e
y ~
VI ~
y ~
y ~
y ~c
y~ ~
y ~
y ~
(/1 ~
fA ~
y .
~ o
•J.
T. _ . _
'
~
C C
.3 CD' O
' O.
~L 7 7
J 7 ~
_L (D
Q
C O.
j ~ T
C TI'
1. N
1 C
~ 7 O
~ O. rn
~ N
-~
G
O
`
A
o
J
cc
~ '~
1
-e
1
o
~
0
f
o
~
co
`
N
co
~
1
3
-•
1
-.
_
y O
`
N (O
~ O
`
N CD
i
~; w
\A~
• '1 )~
' O O Ui
O O)
O W
O CA
O A
O A
O A
O U
'1
O ~
O W
O -~
O ~
O y
O C
D
O O O O .
O:
N
I N N N N N N N N N N N N N N N N N N N'
__._
i << CC
i i C C CD
.s = _.
~ d
~ CD
.~ (D
.y O
~ C
~ C.
m C (D
~ TI
=. fD
a d O
~ C. CD
a O TI
o ~•
O. O
N O
3 fD
1. -+
.~..
N O
.~.. O
.~.. O
~ O
W
O 1
~ -~
.~
. .ia s
~ 1
W
N j
W
~ y'.
~
~'
OO.
i O
'
N A
O
N (`Ii.
O
N ~
O
N C`T
O
N OO
O
N C\r.
O
N `t
O
N (`Jl.
O
N `
O `
O AA.
O .
O ~
O O
O O
O W
O
O OC
O .
O:
O~
. N N N~ N N N N N N N N'
'O
« O O O O ' O O O O O A N 00 ~!'. O i -~ ' -p
a -I.
~ D
~ ~ a a a a ~ ~ ~~-i
~ 'o 'v w '~ ! N
y` r- ~ w.
o -•
~
m y,
o n• T..
W
! A1. CD
o y
lA
fA >
O ~. _.
~ _.._ ..__. .~._ ~..__ __.._. _.___ _..._ .__~. ...._.. _._... _.._ ~ ._.... ._. _~ ~ _._ _..___ _._._. ._
~~ y'
O
O ~ ~ N
'
i ~
N
._
C
C
~ z ~:
~ i
"rl ,
~"' ~ ~ (p l
(D
a O
~ O ~
~ ~ ~ - i ~ ~~
m c 3 y I ;~..N
3 3 y ..:
~
w `z -
~ ~;
' -~ 1
~
..
._
~,
~
' _.
~..
..O
CNO
~ N
~;
i 'n
~:
F-
.~I
~:
zi wt
.__j ~
i
i Y~i
i.._{ _
~~
II
O ":~1 ~T
~ ~'~
O
~ ~
I
~
_
a~
~ '
i
~ _
:
~ =',p
~ °
i lI
~ C
Q. Q N' ~I
~ a L~ .~.
1- 0; cni
~'
!
~~
o
J
,.~
i~
~ E
E ~
w
~ ~
~
C m C
U a :°
~ ~
w 0
a c7
Y
f~
~
C N
O N
~
U O!
y y `
_ O
H U ~ a N
> > > > or
N N N N .. ~-
~ ~ ~ ~ ~
~~
l
li t
`.~
Y
~ ~ ~
o
Y v N
v7 p E
F- U n. ~ cn
N
j rn
Q O
;~
N..,.
10: ~.
Ni.. ~.
N ~!
~~
~ ___,
V..;
-_. ..
i >,
7 ~
r ~~
N
Y C
p
N,
~..,. N N
O•~~. ~.
~ C'
N ~ •C
;:~~ N ~
~I `
~
NI
_,~ `
~~~ ~ •'
i LLi ~ ~,
:
i.
Y y
O i I-":
i
I
~ ~~
o ~ ~ ~
E ~ ~
* N
N ~ ~ _--
~~ _
----_ _
m~ ._-
~ _
_~ - -
o ~---
o
~
c.
~, E
~ m
d
ro
E
~
~ ~~ _ o
~ ~ ~
~ c c ' ~ cn d
i~ ~ ~
0
~ 0 0
~ 0 0 0''
r N N N
'~ ! C N. O C C C
!~
__._
~h•
N h'
N
h• ~
h• i
~~ O : •~. •a ~ 'D '~
+T' ~ T ~ T T
0
._.. N
i
L
Y a. Q)
O
~ cn a
0
E
o
~
~ a
i
O n. ~ m
~
ro
Z c°r ~
- ~
:o ~
~ ~ U Y
0
E
~
'm
a
~ o n. v v ~ o
--•~- 2 N
~o
m
~ ~
6~ [~'
t~
~;u
~~~: uNi
m
~'
~
~~ '
~~ m
d0
. ~. t t
:~
0;.. ...:
N
U. (ni
0
~` ~
'.
~ ~~ _ ~.
N
C
i i
I_. N O
N aNi
-~ ~
~
~ m ro c
E E -o
. a~ a~ ro
w w
o
i~
N; ii,
Oi ~
> ~t
j
.
r. i
Qr
U; ~i
;
.~..~b... ....:
f ~ .......
,:R
N
Y N O ~'
~
• ' "
d ~ ~ .._.
y
~ m N
~ _ ~
~_ _: j E
E ~
m Q ~
..._.' C
p ~ U
~ y
~'• t ~ j O`
' ........... ................. ~ ~ cn a
F-
'
....
Nt ~i
O;
~_.
U (/)`
~'
~.
~;
__
. ~ N
F_ N
Y ~
~ 'a o
~ H cn a
~:
N
O' ~t
' m._.._:
N:
Y
N ~i ~
~:
= N
~~ ~
O ~
f/7 O
Vi r
O
LL[ ID N
V
.
~ O ~
0. ~
~ i
LL
N'
3'
~-
oil
ui-
'i
~'
~' =_I . i - i
. .........
I ~
Ni . ..... .... ... . .. , !
,;
..
c
iLL; y
y N
y
i ~
F-
`
E
c
,
I'~
~'
W cti
~
f~'
I I
i
r I
j~i ~
{
is
'~
i
~ E
'
~I
0
~
I
-JL~.
1
j
o a
~ ~ ro ~.~I ~
~ r
~, p~ p
g o
~ N N N
;o 0 0 N
0 N'
0 N
0 N
0 N
0 N
0 N
0 N
0 N~
0 ~
E
,
y.~r-.
OQ~ ~\ \. \
t~ r C7
L im ~ ~ \
fp
~ \
fD
N' \
O
M 1
f`
~ \
h
~ \
O
~ \
O
~ ~
fD
~ T
{
~
N
E
~
I4.
:
~ 0
-e c y ~ rn rn ,
rn .
m m rn rn rn rn o o c N. .
~
j ~ ~ ~ a.
~jN N N
~~0 O O N
O N
O N
O N
O N
O N
O N
O N,
O N t
O
-
O. m,
'.,~ ~~' ~ M ~
N t,.
N <D 1~
r O O O LD ;
N
Y i C C ~ ~ ~ ~ ~ ~I ~ m O ~
~ O O. ~ LL N lL O 7' O N 'O. N
7
_.._~_~
C (C: >. T
O ;'O 'D, ~ f>Y
'O T
~' T
~ fS1
'O T.
~. R1
'O fC
'O T
O T
ro
r
r
r
r ' D
'
N fD
~ M N O
~ T ~ i.
d
.._..,. ~1' ~n
'
W
y
y
u'Yi
~ =
~ °~
o
y f` ( 4.
C7 ~
z
°-
^- E
o C7 0
D
o
~ U
p
E
z O
~ o
~
~, a.
¢
-o
n: E
~
~
a
c
o
CL
¢ W Z
te m m z U
~ ~
;v °?
~
c ~
Y ~ a
. ~ m Z z c c o. ~ 7
-.. O N
I
~ ~
~ ~
[_I C~ ' 1 ~_ i' I ~ 1 I ~' ' t L'' i ~ l° ~!" o
_ : li a
i
a~
- _ ~ ~.
I ~ 7
~
~
, ~!
~
i
,3 ~~
~;
i
_.'
±ci
. .
N
~ N ~ +~
y ~ N i
~ dJ i~
~ T_
~ Q ~
LL ¢ p
~ f
i
~'
..._
No, ~i
~ .._
N!
~~
~;
iLL.
;:mss
~~
~H
N` ~:
O' .
N; _...;
N;
a
~.
~'
I
_. I ........
f' ~
i
N
C
O
y
N _~
E ~ ,c
u~ ~
w ~
o
:~
+~
'~~:
~ N
c ro
° E
~
~ ro
a
E
E
~ cn ,o
~
N
Y p~
ro ,Q O
~ ~ ~..
d
7
N
~ N
O
~ ~
~ O
LL ~
U~
~ N
~O ~
d ~
b£ a8ud
1 J
Pdm'snq!gxa,(~unoo~Cl!a\ZO (O~d\8 6ZZ\pso~:u
~paua~~.~~ `sa~~d Z ~.xau
aas `sit~~ap ~utpun~ ~oafoad a~aiduzoa ao3 '00'£SL`OT$ sz Zb-£0-J'I 'oN ~oafo~d .to,~ ~a~pnq i~~o.L
so~~~ soZ ~o u~noZ :~Caua~~
Zfi-£0-JZ ~'ol~i ~aafo.(d sduz~2i Z pug i s~oZ ~utx.~~d - dCIV :~aafoxd
~ pna g - Q .LIgIHX~
£OOZ/ZOOZ ~3 - L~I~'2IJ02Id .LNd2I1J ?I~O'Ig ~LI~I~Y~IdOZ~A~Q I~.I,II~IIlI~IL~IO~
i~
a
.Town of Los Gatos ; ~ FY X002/03 X006/07 CIP Budget
AMERICAN WITH DISABILITIES ACT (ADA) UPGRADES
PROJECT DESCRIPTION
This project will fund improvements at three Town properties to :achieve .compliance with ADA standards for public
facilities. Specifically, the project will. rehabilitate the public restrooms at Blossom Hill Park and at the Forbes Mill and
Tait Museum. Neighborhood. Center improvements include public restrooms and making the front doors ADA .compliant.
r uNU: ~}IU -Grants PROJECT: 410-0213 PPw#: 02 - 13
CATEGORY: Public Facilities GENERAL PLAN LINKAGE: Open Space Element Implementing
RESPONSIBLE DEPT: Parks and Public Works Strategy 2.3 :and Human Services Element Goal 3.1
PROJECT MANAGER: Director of Parks and Public Works ENVIRONMENTAL DETERMINATION: Categorically Exempt
PROJECT STATUS: Active
rrrwrnn~rn o.~rm.~,.e
SOURCE OF FUNDS: TOTAL BUDGETED
.FUNDS THRU 2002 >r.~crerrnEn
FuxDS ~u
... CARRY
: OVER
FY 02-03
FY 03-04
~ FY 04-05'
FY 05-06
FY 06-07 5 YEAR
X002. TOTAL
410 -Grants $232;650 $20;000 $217
030
, $2.17,030
L"YOL'1~fT rTr1T.T n
a
a
USE OF FUNDS
._ ACCT.
,`NUMBER TOTAL BUDGETED.
FUNDS THRU 2002 ~ ExrEtvuEn
Ftrxns'raxu
` 2ao2
FY 02 03
- "
FY 03-04 .
; FY 04-OS
FY 05-06
_ _
FY 06-07 S YEAR
TOTAL
Engineering Design 82001 $5;000 $5,000 $5,000
Construction $2002 $35,013 $35,013 $35,013
Construction Management 82003 $2,000 $2,000 $2;000
Forbes MlI1 Museum
Total
'$42,013
542,013
542,013
Engineering Design 82001 $5;000 $5,000 $5;000
Construction 82002 $45,000 $45,000 ~ $45,000
Construction Management'. 82003 $2,000 $2,000 $2,000
Talt Museum Total $52,000 $52.,000 552,000
Engineering Design 82001
Construction 82002 $20,000 .$20,000
Construction Management 82003 '
NHC Total $20,000 $20,000
42
Town o Los Gatos ~
.f FY..OOi/03' - 2006/07 CIP Budget
AMERICAN WITH. DISABILITIES ACT (ADA) UPGRADES
TVTf E+wlT iTitD T` C/`[7.T•Tlif T. L' -
USE OF FUNDS ACCT
NUMBER TOTAL BUDGETED
FUNDS THRU 2002. ExPSrrnen
Fvrtns Stu
2ooz
FY 02-03
FY 03-04
FY 04-05
FY 05-06
FY 06-07 5 YEAR.
TOTAL
Engineering Design 82001 $8,000 $8,000 $8,000
Construction 82002 $125,637 $11.0;000 ' $110,000
Construction Management 82003 $5,000 $5,000 $5,000 3
Blossom Ilill Park Total 5138,637 $123,000 $123,000
TOTAL 5232,650 $217,013 $21'7,013
ANNUAL ESTIMATED OPERATING BUDGET IMPACT TOTAL
PERSONNEL Minimal
OPERATIONS & MAINTENANCE. Minimal
OTHER COSTS
OFFSETTING SAVINGS
NET IMPACT Minimal
PROJECTNOTES
The projects will. improve the bathroom facilities at the two museums and at Blossom Hill Park to meet the ADA
requirements. CDBG is the fundingsource for these ADA upgrade projects..
'~ ~,....
43
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2002/2003
EXHIBITS A - D
AGENCY DESCRIPTION
Project: Urban County Rehab .Services Project No.; LG-03-53
Agency: County of Santa Clara Site: (same)
Environmental Resources Agency
Housing and Community Development Program
173..5 North. First Street,..Suite 265
San Jose, CA 95112
Charles Chew, Program Manager
phone (4'08) 441-0261
fax {408) 441-0365
.PROJECT DESCRIPTION
Santa Clara County administers the Town's Housing Conservation Program (HCP), per Exhibit I
of this Contract, "Urban County .Housing Rehabilitation Services." The HCP provides low
interest installment loans, deferred loans, and grants for eligible work items, which include: '
. home repairs, earthquake retrofit work, health and safety repairs, and .accessibility modifications.
PROJECT WORK PLAN
Perform County's responsibilities as fisted in Exhibit I to this Contract, "Urban County
Rehabilitation Services."
PROPOSED IMPLEMENTATION TIME SCHEDULE
Jul. -Sept., 2002 Perform County's responsibilities. as .listed in Exhibit I to this Contract, "Urban County
Rehabilitation Services,"
Oct. -Dec., 2002 Perform County's responsibilities as listed in Exhibit I to this Contract, "Urban County
Rehabilitation Services °'
Jan. -Mar., 2003 Perform County's responsibilities as listed in Exhibit I to this Contract, "Urban County
.Rehabilitation Services."
Apr. -June, 2003 Perform County's responsibilities as .listed in Exhibit I to this Contract, "Urban County
Rehabilitation .Services."
BUDGET
Line Item CDBG Budget Amount
Salaries $2D,000:00
n:\csd\2208\Fy0102\citycountyexhibits.wpd Page 35
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - FY 2.002/2003
EXHIBITS A - D'
AGENCY DESCRIPTION
Project:. General Administration. Project No.: LG-03-91
Agency: Town of Los Gatos, Site: (Site address same):
208 E. Main Street
Los. Gatos,.. CA 95030
Regina. Falkner, Community Services Director
phone (408). 3.54-6820
fax (408} 395-8b40
community@town.los-gatos.ca.us
PROJECT DESCRIPTION
Administer funding and monitor service delivery of all CDBG-funded programs and projects for
the Town of Los Gatos.
PROJECT WORK PLAN
Coordinate annual allocation of CDBG funds, establish annual City/County CDBG contract,
establish and monitor funding contracts with. nonprofit agencies, receive and review .quarterly
deliverables from nonprofit agencies, coordinate disbursement of CDBG funds. to nonprofit and
Town projects, prepare 4 quarterly deliverables to Santa Clara County HCD, attend Urban
County Staff meetings, and respond. to inquiries for information.
PROPOSED IMPLEMENTATION TIME: SCHEDULE
Jul.. -Sept., 2002. Review quarterly deliverables from nonprofit agencies.
Prepare'and sign annual City/County contract..
Establish funding contracts with nonprofit agencies.
Coordinate disbursement of CDBG funds.
Prepare quarterly deliverable. to Santa Clara County HCD.
Attend Urban County Staff meetings, as scheduled.
Respond to inquiries for information, as received.
Oct. -Dec., 2002 Review quarterly deliverables. from nonprofit agencies.
Coordinate disbursement of CDBG funds.
Prepare quarterly deliverable to Santa Clara. County HCD.
Attend Urban County Staff meetings, as scheduled,
Respond' to inquiries for information,.. as received.
n:\csd\22f8\Fy~102\citycountyexhibits,wpd Page 3G
Jan. -Mar., 2003 Coordinate annual allocation of CDBG funds..
Review quarterly deliverables from ngnprofit agencies.
Coordinate disbursement of CDBG funds.
Prepare quarterly de iverable to Santa Clara County HCD,
Attend Urban County Staff meetings, as scheduled.
Respond to inquiries for information, as received.
Apr. -June, 2003 Coordinate annual allocation of CDBG funds.
Review quarterly deliverables from nonprofit agencies,
Coordinate disbursement of CDBG funds.
Prepare quarterly deliverable to Santa Clara County HCD.
Attend Urban County Staff meetings, as scheduled.
Respond to inquiries for information, as received.
BUDGET
Leine Item CDBG Budget Amount
Salaries $15,000.,00
n:\csd\2218\Fy0102\citycountyexhibits.wpd. Page 37
Exhibit E
CER'>t~FiCA'fMONS
In aeoardartce with ~e applicable statutes and the regulations :governing the consolidated plan
regulations,'the jurisdiction cartifiesthat;
Afftrmatlvuy )N~arther ~a~ ~ou9ittg •- The jutisdiotion grill affirmatively fwthar fair housing, which
rtiauts it will coaduct an analysis of impediments to fair housing choice within the jurisdictioa, take
appropriate actions to. overcome the effects of any mp~ioteuts idtntiUeti through that analysis, and
maintain rocords reflecting. that analyda utd actions in this regard,
Antf-dlsplseament ~-nd Aulacation 1'luh -- It will comply v~rith the acquisition and relooation
requiremepts of the Uniform Relocation Assistance and.Ri:al property Acquisition l~~~licies Act of :1970,
as Atrtended, and implementing cegulationa at a9 GFR 24; •urd it has in effect and ip following a
residential anddisplacement dnd relocation assistance plan required ttrtder section 104(d) of fhb Hodsing
and Comruunity btvelopment Act of 197, as amended,. in cotutection with gay activity assi~t~d with
funding under the CDHG or HQlvtir programs,
Drag Free Workplace -~ it wiU orwill cotrtinue to provide a, drug-free worlgiUrce by:
1, publiabing a sgrtz:rrrent notifying employees that the unlawful rrraaufacRrre, ~iistnbution,
dispensing, possession, or use of a coatroUed av>x~tarwe is prohibited in the l~arrtee'e workplace
and specifying the actions drat will be takes against employees far violation of gush prohihibition;
2. Batablishing an ongoing dnig-free awarencs9 prol~ain to inform employees about -
(a) -The dangers of drug abuse iu the workpltacce; •
tb) The grantee's .policy of maint~iaing a drug-free workplace;.
(a) Any available drug aotrgseling, rehabiiimticm, and employee assists pcagrams; and
(d) The penalties that maybe imposed upon aioployees fa drug abate violatiorte occurring
is the workplace;
3, Making it a rtquir+eznertt that~ach empooyee to >r: engaged in the perforaiau:t~ v€ the gran br
given a copy of thS statcmet-trequired by paragrtph i; •
A. Notifying ttie employee in the statement required by paragraph t thin, as a ~~ondition of
employment under the grant, the emplvyeo will -
(a) Abide by thso forms of the statement; and •
(b) Notit~ the .employer inr wzitittg of his or ftex conviction far a vivlati.on of a criminal drug
statute occumng in We vrorkplace ao later than five calendar days after such cprtviction;
5• Notifying the agCricy in writing, within ten calendar days after ieceiving autice under
subparagraph-0(b) from an employee oY othe'r<vi,:te roceiving aGtuil notice of such conviction.
Employers of convicted employees must provide naticq, including poaitiou title, to every gttmt
officer or other designee on whose .grant activity the convicted einployec was working, unless
the Federal agency has desi~tiated a central point for'the receipt of such notices. Notice shell
include .the identifleatioit number(s) of each off<cted grant;
lr ,J
ti. Taking and of'the following notions, withi~t 30 calendar dsy~t of rseeivit+g notice under
subparagraph 4(b), wlth respaet to any ett~~loyee who is so convicted •
(a) Taking. appropriate porsonnal action. against such an employed, up to and' including
tet•mination, consishmt with the requiretneats of the Rehab{litation A.ct of t9y3, as
atnettded; or
(b) Requiring such crnployee to participate satisfsatorly in a tltttg abuse' assistance or
rehabilitxHoa pmgram a<pAroved for such uurPosos by a Federal, Stx~te, or Iocal health,
law cnforocment, or outer appropriate agency;
y. Mslang a good faith offort to ooatintle to rnaitttain a drug-frte worlgalace through
implensentstion of paragraphs 1, 2, 3, 4, 5 and 6.
• Anti-Lobbying .. To the best of the jurisdiction's ktwwledge sad beliet'
1- Nb Federal ap~prlated funds bawd bean paid or will be paid,. by or on behe:lf of it, to any person
for iufluenciag or attempting to irtt]uenet an ottic~Cr or employee of any agency, a Member of
Congress, xn officer oc employee of Co+'igress, or an employes of t Membex• of Congress in
connecttott with tho awarding of any Federal contract, the making, of any Federal grant, the
making. of ally Fcdecal lose, the. entering into of any cooperative egreeritent, attd` the exteuaioh,
ctmtinuatitm, renewal, amendment, tx modi>Icatiim of'uty Federal' contract,. gtamt, loan, or
coopetstive agr+eernent;
2. If any titttds other than Federal appropriated funds have been paid tx will bps paid to any persot-
for influcsxing or•atterngting to influ~ae an ofl3cer or craploye:o of aoyagta<cy, a A'tembar of•
Congt+ess, an officer or employes of Coe~t a sn employee: of t Menabaf of t:otigress in
cottsreotion vrith this. Federal contract, grtgtt, loan, of cvoperati`rt agmemettr, it will t~tnpldte and
submit Standard FocRn-LLL, "Disclosure Faro tta Report Lobbying," in aoeordance with its
instntctiogs;: snd .
3. It wiU require that the Iangua;e of puagraph 1 turd 2' ofthis anti-lobbying t:cctiRcatiou br
incitided fA tho award doownenq for all. sub~awu+~s stall tiers (ittc~uding subcoatrscts, subgranta,
and contracts undc~• grarrts, Ioans; and coopat-tivt agreccnetsta) laid that all subracipieMs ~ahaU
ratify sad dlsclo+se acco~dingly,.
Autl~orlty of Jnti,diatibp .. 'The ooecolidaEed' plan. is authorial under Sbtte and local la~+r (as Applicable) ttttd
the jurisdiction possesses the loge! authority to catty out the progruras for which it is sacking funding, in
accpt~d~~ witb appliceblc I•Ii1b regulations.
Caggigtettey r-ith plate •- Tht housing activities to be undertalten with CDHO, HOME,~E5C3, and 1IOPWA Pund$
.are consiatont with tho etrategia plan.
Section 3` •. It will comply with section. 3 of the Housing and tl~ban Development Act of l 968, and
implemdnting to lstitms at 24 C>R Part 135.
may 1_ '3. 2002.
Sigrnature/Authoriae Off~ci Datb
Title County Executive
Specific CD~G CerUtlcatlptts
rthe Entitlement Community certifies that:
Citizen 1'at'ticipation -- It is rt full compliance and followitlg a d~;tailed citizctt :participation plan that satisfies
the requirements of 24 t~R 91.105.
Community Davelgpwent plan .- Its consolidated housing and ct~mmunity development plt~n ideztti~es
commu}~ity developmeht and housing needs and specifics loth short-tCrm and long•b:rm community
development objectives that provide decent housing, expand' eoonomie opportunities :primarily for
persons of low aqd moderate income, (See C1:R 24 574.2 z~rtd CFR 24 part `570)
Fouowiztg a Alaq -. Tt is #'ollowiztg a Current consolidatedplan (or Comprehensive Housing 1~ffordabiiity
Strategy) that has been approved by`FTCfD:
Use ai Fnnds -- It has complied with the following criteria:
1. iiaum Feasible PYiorty. With aspect to acti~7ties expected to be assistz:d with CDBG funds,
it cctti#its that it has developed its Action Plan so as to .give maximuan feasible priority to
activtties which benefit low and moderate income families or aid {n.tbeprevention or elimination
of slums or blight. The Action Plan may .also incb3de activities which the grantee certifies az~e
desigztcd to moat other commuruty developttieat r~xds having a particular urgency because .~
e>Kistiztg conditions pose a s~tious and murediatc threat to the health or weli'are of the
eommtmity, and other .financial resources are not available);
2. Ovexall Benefit. 'Z'he aggregate use of CDB(;f funds including section 108 gwrauiteed loans
during program Year(s) 2002/2003 (a,perial specified by the grantee l.ottsisting •of ont,
two, or three specific consecudveprogram years), shall prxaacipally benefit ~ietsona of low and
moderate iacorae in a maimer that ensures that at least 70 percefat of the am~ouM is expended for
activities that benefit such persor>e dozing the dcsigaated period;
3• ~oecial Asses. Yt willnot attempt to recover any capiU-1 costs of public improvemeats
assisted ~,lth CDBG Rinds including Section t081oan guaranteed fiords by assessing say amount
.against properties owned and occupied by,persozzs of low and moderate isicome, including any
lE'ee ohargcd or assessment made as a condition of obtaining access to xuch latiblic improvements.
However, if CDBG funds are used to pay the proportioA of a fee or assessment that relatbs to the capital
costs of public igtp~vements (assisted in part with CD1~G funds) finutced from other revenue
sources, an asstdatntnt or charga may bo rnar>a aitainst the property with re,spcct ro .the public
improvements financed liy a sourceother than C7aBt3 f~r'tda.
'rhe jurisdlcNon will not. atterhpt to recover any capital casts of public improvGmennts assisted with
CDBG fu~tds, including Section 108, unless CDf~G funds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvotnents financed liom other rcvenuv
sources. In this case, an assessment or charge maybe made against. the pro~~stty with respect to
the public improvements financed by a sourco :other than CDB~G ttutds. A,ls,o, in the rasa oi'
properties ownccl and .occupied by ttaode~ate•incc-me (not low-income) families., an assessment or
:charge racy be mado against the property t'or pur~lie it-aprovemoztts finartoed by a source other
than C>aBG flrnda if the jurisdiction aertif%es that it lacks CDBG fLnde to cover the assessment.
. ~~
Excessive Foxce -= It has adopted and is enforcing:
1. A policy prohibiting, the use of excessive 1'orceb~ )aw enforcement ageneias withist ate
jurisdiction against ally indiv{duals engaged' in tton•violent civil rights demonstrations; and
2. A policy of efforcing applicable Stan and lgcal ls~•~rs against physically barritlg entrance to or
exit from a facility or location which is the subject of such non-violent civil rights
demonstrations within. its jurisdiction;
Ca~mplSunce '1'Vith Anti»ditc~ri~tation lawns -- The grant will be aonducteci aad adtninisoece:d in conformity
with.. title VI of the Civil. Rights. Act of 1964'. (42 LTSC' 200(kl), the fair Housing Aot (42 USC 3601 3619),
and implementing regulation9.
V
Lead.Based l~i-isAt -- Ile notification,. inspection, testing. and nbdtement procedures aonceKnitt$ lead-based' paint
will comply with the requirements of 24 CFR §570,608;
Compliance vrith saws -- It will comply with appl{cable laws.
Ma 13, 2002.
Sil;natwe/Autltoriud OfI'ici Tate
Title County Executive
Specli~c 1g0111'E Certiflca~tions
'Z'he ~OMfipartlcipating jurisdiction ccttiPes that:
'X'euaut Based Mental Ass~fstance -- Il'the participating jurisdiction intends to provide t4nant•based rental
assistanCC:
The use of Hplvtlr funds for tenant-based rental .assistance is art essential element of the participating
jurisdiction's consolidated plan fbr expanding the supply, affordability, and a~vaila<bility of
decent, safe, sanitary, and affordable housing.
EUgible Aeti~ttia toad Cosb - it is 4sing and will use HOME funds for eligible activities sr~d costa, as
desCn'bcd in 24 CFR § 92.205 thrpugh 92.249 and that it is not.using and will not use Fi<OME funds for
prohibited activities, as .described is $ 92.214,
ApproQrlttte 1?"ins~ncial Assistauce -- before committing any funds to a .project, it vrill evnlu~~tc the projext in
accordance with the guidelines that it adopts for this purpose and. will not invest any more HOME finds
in combination with other Federal assistance (hart is neces;~ary to provide affordable housing;
a
M y 13, 2002
S Bnature/Authorized Official Date
Title County .Executive
gUCUdII:iV'1' 2,1
;. ~ •
LOCAL GOVERNMENT G RAN'C~~
EME~t4EwCY SHELTER C3RA~1T9 PROORAMA
C~RTIFICATION3 BY .THE GHIEF L)CECUTIVE OFFICER
l,_, Richard Wittenberr~ ,,,, Chief liXeCUtive Officer of
Santa Clara Count certif~- that the load ~,~~,~ will ensues the provision of the
matd-ing supplametctrtl funds roquired by the regulation at 2+l CFR 576.51 • l have attached to, this
certi icntion a description of We sources end amourtb of sucft st,pi~iemaatil funds.
I further certify that the local gvverltn,errt will comply with:
(1) 'Che requirerapc,ts of 24 C1:R 576,21(ax4) l-roviding that .the fi,,tding of homeless
preventioa activities for ~ facn(lies that have received eviction notices or notices of
tercct~tation of utility services will max the requltecnents that: (A) the inability of the
family to make tfie c+ecluirod Payments utusi be the resttft of a sudden reduc:tiaa in ineonte;
(8) tfie as9isf7utce crust be necessary t0 avoid. e; ridion of We family or be,minafioa~ of the
services tr? the family; (C) there must he a r+,~otcd6le prospect that the.fan,ily wiU be able
to resume paymems within a rGasonabk period of time; sad t;D) the assi:xance must not
.supplant fuadingfor ptegtlsting bometess preve„tion activities firm any oilier source.
(2) T~ cequkements of 24 CFR 576.53 concaaint; the continued use of buildings for which
emergency shelter gractts are used fQr ,ttutbititation or converaioa of bui~lings for use as
emergency sh~ettets for the homtkss; or wbea fends are ~ solely £or oiraratiag ~ or
esscrttial services.
(3) 'f't-t building sta,tdards requitement of Z4 CFR 576.55;
(4) The requirements of 24 CFR 576.SF, concerning „ssisgnce to rile homeless; and
{3) The requirements of 24 Cl:'lt 576.57, other appn~,xiate provisions of 24 trH'R Pert X76, acrd
othe,• applicable .Federal laws concerning aoadiscrimlaation and equal appartunity.
(6) The requnerrteats of 24 C):R 576.59(6) conc«a'urg tlu Unifocn, Relocation Assistancx sad
Real Property Acquisition Policies Act of .1970.
(7) The recluir'ement of 24 CFR 57.59 concerning minimizing the di~iacannnt of persons es
a rewlt of a project assis0ed with Chase funds.
{8) 'lire requirements of 24 CFR Part Z4 conecrning the 17nrg Free Workplace Act of 1988.
j9) The requirerctszcts of 24 Cfilt 576.56(x) and 576;65(6) that gr~-tees develop and implement
' procedures tv cr,sure the confedentlaiity of records pertaining to any individual provided
family violence prevention ortreatment sorviee;~ under any project assisted with 1;SG funds
and that the address or location of any ~„ily violence shatter project vvill n~-t be mt<dc
public., except with written authorization of the person or porsons respo,tsible fbr tJta
operation of such shelter,
(!0) Tha roquirrmcr. `~ 't recipients involve to the maximum e;
' ' ' ~ ~ practlGtble, homakss
iadividua~te sad k+~niiiea in policymatttng, renovating, maintaining, and opa~atiag facilities
aasistbd under t1k ESG program, and.. in pruviditt(t sarvices for occupants of these facilitios
as provided. by 24 Cb'R ~b:3G;
(ll) ' Tha requlremants o#' 24 CFA 576,57(e) are a~ot dealing with tho prov~isious of, and
regulations and procedures applicable with respect to the errviroruaetrtal roviaw
cespvasibilities under the National. Enviroamuntal Policy Act of 19b9 and related
autllvrities as specified in 2~ CFIZ Pact 58.
1 further ratify drat the subrnissioa of a completed and. approved' Consolidabecl Plan with its
certifications, which act as tt~e appticattoQ for an EMecgertcY Shelter dtant, is auttwrdrnd under State andlac
local le~w, tnd that the 1oca~ governmaat possesses legal authority to carry out groat attivitias in accordance
with the applicable taws and regulations of the laepartmeat of Ha~siag apd Llcban T~avalopmani.
Name and'Titlt
Signature. ofChiet:lr~ecutivt t~Ic
_lL3Y t ~ _ ~nn~
Date
County Executive
Title '
I
'• .,
APP)EI~1I~ r0 CEllt'~YFICA'I"IONS
INSTRUCTIONS CONCERNING LdB~Y1NC AND bRUG-FRETS WORKPLACE REQUIR.EMEIVT5;
A. Lobbl~na Certificatio0
This certiftcatiott is a material representation of fact upon which relsarice was placed ~vhta this
trans~xction was made or entered into. Submission of this certification is a prcr~-quisite
for ~aIdng or entering into this transaetlon imposed by section 1352, tYtle 31, U.S. Code,
Any pErsoh who :fails to file the required oerti#icatcm shall be subject to a cirif pehalty
of not less than ~ 1'0,000 and not more than 5100,000 for eaoh such' ~ilure.
B, ~nig; Free W~ace Certification
1. By sigting and/or sitbnutting this applicati~m or grant sgrccrneat, the
grantee is providing the certification.
2. The csrt>;ioation is a material rcpresent~tion of fsct upon which relia~ice is
placed vrrhen the agency awaids the gt~ant. 'ff it is later determined tltt~t the
grantee laidwingly rendered a false cettific;ition, or other~vae violates tlse
requirements of the .drug-Free Workplace .Oct, .HUD, in addition to any other
remedies availabi¢ to tht Federal Government, mny take action authorized under
the ?t~rg-Froc Workplace Act.
3. Workplgces under grants, for grantees other than individuals, weed n~~t
be identified oa the certification. II'known, they~nYSybe identified lr~ the
grant application; If the grantee doea~ not identify the workplaces ~ the
time of application, or upon award, if them is no application, tike gsaritee
must keep the ident9ty of fire workplace(s) on file in fts office and mt~ke
the infornsatioa available fo! Federal inspection. Failure to identifje .rll
known warkplaces constitutes a violation ul°the grantee's drug-free
woriFplace requrrementB.
4, Workplace identificatiotrs must include th<: actual address of buildings
(or pacts of...buildings) oc other sites where work under the grat~-t talacs
place. Categorical descriptions .may be ua~.d {c.g., all vehicles of a rtutss
transit authority or State highway departitnant while in operation, Mate
employees in each local unemployment of free, perforttstrs in cottccr:
:hells or radiq stations).
S. If the workplace identified o the agency changes durit*g the
.performance of the grant, the grantee shall inform the agency of'the
change(s)., if it previously idextified the workplaces in question (see
paragraph three).
6. 'i'he grantee may irlaert in the space. provided below the site(s) for thr
perfarrmancc of work done in couuvctioa with the specifto grant;
plaet of Performance (Street addrrss, city, county, state, zip coda)
Check _ if them. art workplaces on file that are not identified herd.
'I'ht certification with regard to the drug.free workplace is required by 24 CFR part. Z4, subpart F.
7. 17ciinicions of teens in the I~onprocuramad Suspension and I7tba~tatcnt
common rule end Drug-rte Workplace ec~mmort tula apply to this
certification: Grantoes' attention is catltd; in' particular,. to the follov~~ing
dei~itione from thesetvles;
"Controlled. sub~ce" meuis a cc~trolled substance in Schedules I through V of the
Controlled Substaawes Act (21 U•S.C. 812) and as fiuti~er defined b~'
regulntibn (21 Cl~ 1308.11 through 13Q8.i5);
"Conviction" a finading oi' guilt (including. a plea of polo coatend~e) or
itttpoeitioa of seattace, or both, by any jthtiaial body charged with flit
t+eapozt~ibility to determine violation of tl~e Federal' or State araminal'
drug e4tutea;
"Criminal. drug agttutt" mq-ns. a >~ederal or lave-Federal. criminal statute involving. tl~r
mattufaetui^e, distn'budon, dispensing, use, or possession of any
coatroUed' substance;.
"Employee" means the employee of;r grantee. directly em@,aged in rite performance of
wark under a grant,. including: (t~, All "direct charge" employees; (ii) all
"indirect. clsarge," cmpl'ayres u~gle$s thririmRact or involvement is
inaigniticant to the ptrfprmanct of the grunt; cad (iii) nernporsty
personnel artd oocasultaute who are directly a-gaged in the per~'ormfurct
of work Wtdlex'gtr grant and who ue on the granter's payroll. Thin
defm~ition does: not include worke~ra not on thepayroll' of the granters
(e,g,, vbluiateers, even if ~,+.sed to mat a »wtchit~g rtquitetttent;
consultants or indepepcknt coatraotoa'$ nc-t an thr granbee'9 payroll; or
employees of sttbrecipicuts or subeontra~~tora in covered workplaces).
EXI-IIBIT F
ASSURANCES
CORPORATION .hereby assures and certifies that it will comply with all regulations, policies.,
guidelines and requirements applicable to the acceptance and use of :Federal funds for this
.Federally-:assisted program and will be responsible for imp ementing and complying with all
relevant future changes to Federal Regulations or OMB Circulars. Specifically CORPORATION
.gives assurances and certifies with respect to the PROGRAM that it is in compliance with the
following Regulations as defined by 24 CFR, .Part 570, :Subpart J; 24 CFR, Part 570, Subpart K;
and will be conducted and administered in conformity with "Public Law 88.352 and Public Law
90-284.
1. 570.601. Public Law 88-352 and Public Law 90-284; affirmatively furthering fair
housing; Executive Order 11063, as amended by Executive Order 1.2259 addresses
discrimination. HUD .regulations implementing Executive. Order 11063 are contained in
24 CFR, .Part 107..
2. 570.602. Section 109 of the .Act addresses discrimination.
3. 570.603. Labor Standards.
4. 570.604. Environmental Standards.
5. 570.605. National Flood Insurance Program.
6. 570.606. Relocation, .Displacement and Acquisition.
7. 570,607. Employment and Contracting Opportunities.
8. 570.608. Lead-Based Paint.
9, .570.609. Use of Debarred, .Suspended, or ineligb e Contractors or Subrecipients.
10. .570.610. Uniform Administrative Requirement and Cost Principles. The COUNTY, its
Subrecipients, agencies or instrumentalities., shall comply with the .policies, guidelines,
and requirements of 24 CFR Part 85 (Common Rule), and OMB Circulars A-1.10 (Grants
and Agreements with Non-Profit Organizations), A-122 (Cost Principles for Non-
.Profits)., A-128 (Audits of State and Local. Governments-implemented at 24 CFR, Part
24), :and A-133 (Audits of Institutions of Higher Education and Other Non-Profit
.Institutions), as applicable, as they relate to the acceptance and use of Federal funds
under this part. The applicable sections of 24 CFR, Part 85 and OMB Circular A-100 are
set forth at 570.502.
EXHIBIT F -ASSURANCES 1 REVISED 11/1 a/00
l r
1' 1. 570.611. Conflict of Interest,.
12, 570.612. Executive Order 12372 allows States to establisfi its own process for review
and comment on proposed' Federal financial assistance programs,. specifically the use of
CDB'G funds. for the construction. or plaruling of water or sewer facilities.
wg/fy2000/01'/files
contracts/assurrances
EXHIBITF-ASSURANCES 2 REVISED 11/1a/DO
B-2 {HCD-O)
EXHIBIT G
INSURANCE REQUIREMENTS FOR
NON-CONSTRUCTION /NON-PROFESSIONAL CONTRACTS ABOVE $100 000
Indemni
The Contractor shall indemnify, defend, and hold harmless the County of Santa Clara (hereinafter
"County"j, its officers, agents .and employees from .any claim, liability, loss, injury or damage
arising out of, or in connection with, performance of this Agreement by Contractor and/or its agents,
employees. or sub-contractors, excepting only loss, injury or damage caused by the sole .negligence
or willful misconduct of personnel employed by the County. It is the intent of the parties to this
Agreement to .provide the broadest .possible coverage for the County. The Contractor shall
reimburse the County for all costs, attorneys' fees, expenses and liabilities incurred with respect to
any litigation in which the Contractor is obligated. to indemnify, defend and hold harmless the
County under this Agreement.
Insurance
Without limiting the Contractor's indemnification of the County, the Contractor shall provide and
maintain at its own expense, during the term of this Agreement, or as may be fiir~ther required
herein, the following insurance coverages and provisions:
A. Evidence of Coverage
Prior to commencement of this Agreement, the Contractor shall provide a Certificate of
Insurance certifying that coverage as required .herein has been obtained. The County's
Special Endorsement form shall accompany the certificate. Individual endorsements
executed by the .insurance carrier may be substituted for the County's Special Endorsement
form if they provide the coverage as~required. In addition, a certified copy ~f the policy or
policies shall be provided by the Contractor upon request.
This verification of coverage shall be sent to the requesting County department, unless
otherwise directed. The Contractor shall not receive a Notice to Proceed with the work
under the Agreement until ithas obtained all insurance required and such insurance has been
approved by the County. This approval of insurance shall .neither relieve nor decrease the
liability of the Contractor.
B. ,Qualifvine Insurers
All coverages, except .surety,, shall be issued 'by companies which hold a current policy
holder's alphabetic and financial size category rating of not less than A V, according to the
current Best's Key Rating Guide or a company of equal. financial stability that is approved
by the County's Insurance/Risk .Manager.
B-2 (HCD-O)
C. Insurance Required
2.
3.
EXHIBIT G
Commercial General Liability Insurance -for bodily injury (including death) and
property damage which provides limits as follows:
a. Each occurrence - $1',000,000
b. General aggregate - $2,000,000.
c. Products/Completed Operations aggregate - $2,000,000
d. Personal Injury - $'1,000,000
A minimum of 50% of each of the aggregate limits must remain available at all
times unless coverage is project specific..
General. liability coverage. shal'.1 include:
a. Premises and Operations
b. Products/Completed
c. Contractual liability, expressly including liability assumed under this
Agreement.
d. Personal Injury liability
e. Owners' and. Contractors' Protective liability
f. Severability of interest
_General liability coverage shal'1 include the following endorsements, copies of
which shall be .provided to the County:
a. Additional Insured. Endorsement:
Insurance afforded. by this policy shall also. apply to the County of Santa
Clara,. and members of the Board of Supervisors of the County of Santa
Clara,, and the officers, agents, and employees of the. County of Santa Clara,
individually and. collectively, as additional. insureds. Such insurance shall
also apply to any municipality in which the work, occurs and they shall be
named on the policy as additional insured (if applicable).
2
B-2 (HCD-O)
b. .Primary Insurance Endorsement:
EXHIBIT G
Insurance afforded by the .additional insured .endorsement shall apply as
primary insurance,. and other insurance maintained by the County of Santa
Clara, -its officers, agents, .and employees shall be excess only and not
contributing with insurance provided under this policy.
c. Notice of Cancellation or Change of Coverage Endorsement:
Insurance afforded by this po icy shall not be canceled or changed so as to
no longer meet the specified County insurance requirements without 30
days' prior written notice of such cancellation or change being delivered to
the County of Santa.
d. Contractual .Liability Endorsement:
.Insurance afforded by this policy shall apply to liability assumed by the
insured under written contract with the County of Santa Clara.
4. Automobile Liability Insurance
For bodily injury {including. death) and properly damage which provides total limits
of not less than one million dollars ($1,000,000) combined single limit per
occurrence applicable to all owned, non-owned and .hired vehicles.
Workers' Compensation and Employer's Liability Insurance
a. Statutory California Workers' Compensation coverage including broad. form
all-states coverage.
b. Employer's Liability coverage for not less than one million dollars
($1,000.,000) per occurrence.
c. Coverage under the United States Longshoremen's and Harbor Workers'
Act shall be provided when applicable.
D. Special Provisions
The following provisions shall apply to this Agreement:
The foregoing requirements as to the types and limits of insurance coverage to be
maintained by the Contractor and any approval of said insurance by the County or
its insurance consultant(s) are not intended to and shall not in any manner limit or
qualify the liabilities and obligations otherwise ..assumed by the Contractor pursuant
B-2 (HCD-O)
EXHIBIT G
to this Agreement,. including but not limited to the provisions. concerning.
indemnification.
2. The County acknowledges that some insurance requirements contained in this
Agreement may be fulfilled by self-insurance on the part of the Contractor.
However, this shall not in any way limit liabilities assumed by the Contractor under
this Agreement, Any self-insurance shall be approved. in writing. by the County
upon satisfactory evidence of financial. capacity. Contractors obligation hereunder
may be satisfied in whole or in part by adequately funded self-insurance programs
orself-insurance retentions.
3. Should any of the work under this .Agreement be sublet, the Contractor shall require
each of its subcontractors of any tier to carry the aforementioned coverages, or
Contractor may insure subcontractors under its own. policies..
4. The County reserves the right to withhold payments. to the Contractor in the event
of material. noncompliance. with the insurance requirements outlined' above.
B-2 (HCD-O)
Revised 12/1' 1/00 -all owned auto
4
EXHIBIT H
DECLARATION OF CONTRACTOR
(to be completed by all Tvpe I or Type II contractors
A, [x) This is a Type I service contract under the Board of Supervisor's 'Resolution on
Contracting Principles. 1f this'box is checked., please complete the following:
Type I Category: ~ Section II C.6
Explanation: -Contract with other public agencies
B. [ ) This is a Type II contract under the Board of Supervisor's Resolution on Contracting
'.Principles.
C. To be completed by Contractor:
The contractor currently has other County Contracts forthe same orsimilar services:
[) Yes [ X) No .
if Yes is checked, please list and describe contracts., types and dollar amounts.
'D. 'I am authorized to compete this form on behalf of Town of L.o Gatos
..(name of contracting entity).
I have used due diligence in obtaining this information, .and this information contained
herein is complete and accurate.
Signature:
Name.: zebra J, Fic~one
Title: Town 1~lana~el^
Contractor ; Town of Los Gatos
Date.:
Contracts #3
99/00 City/County Contract
grg/9/16/99
~~
CONTRACT PROVISIONS TO IMPLEMENT THE
TERMS OF THE RESOLUTION' RE CONTRACTING PRINCIPLES
[1"YPE I CONTRACTS}
This. contract is a Type I service contract, subjectto the Resolution of Contracting
Principles adopted' by the Board. of Supervisors on October 28; 1997. Accordingly,
Contractor shah comply with all of the following:
a. Contractor shall, during the term of this contract, comply with all applicable
federal, state, and local rules, regulations, and laws.
b. Contractor shall maintain financial records adequate. to show that County
funds paid under the contract were used for purposes consistent with the terms of the
contract. These records shall be maintained during the terra of this contract and for a
period of three (3} years from termination of this contract. or until all claims,. if any,. have
been resolved, whichever period is longer, or longer if otherwise required under other
provisions of this contract.
The failure of Contractor to comply with this Section. or any portion. thereof may
be considered a material breach of this: contract. and may, at the option of the County,
constitute grounds for the termination and/or non-renewal of the contract. Contractor
shalt be provided reasonable notice of any intended. termination or non-renewal on
the grounds of noncompliance with this Section, and the opportunity to respond and'
discuss the County's intended action.
;,
2
Type t Contracts/Exh I ~ p. 2
Contracting Principles
7/1.9/99
URBAN COUNTY HO'US1NG REHABILITATION SERVICES
EXHIBIT '1
Description: The Santa Clara County Housing 'Rehabilitation Program provides services
to the City/Town. The County shall provide a large range of housing rehabilitation services
including application processing, bid process, Joan preparation, construction monitoring
and 'loan servicing. (See attached Santa Clara County Housing Rehabilitation 'Program
Guidelines.)
RESPONSIBILITIES OF THE COUNTY
1. Review client's application, verify that client's property is located in the appropriate
jurisdiction and make a preliminary determination regarding income eligibility in
accordance with most current income guidelines determined by Federal Department of .
'Housing and. Urban Development for Santa Clara County..
2. Continue to process application, order credit report and preliminary title report,
schedule termite inspection and conduct an Minor Rehabilitation Environmental Review
{MRER) of the property in accordance with'NEPA requirements, as applicable.
3. Schedule and meet with fhe Loan Review Committee to discuss client's application,
income status and proposed work scope.. Advise client of the final decision regarding
approval/disapproval and loan terms. (See attached Santa Clara County'Housing and
Community Development Loan Committee Policies and Procedures..)
4. Inspect property to assist client in assessing and designing needed property
improvements in order to bring the property in conformance with local building and
housing codes, as well as prepare a Project Cost Estimate (scope of work) detailing the
proposed work items and cost estimates..
5. Review work write-up with the client. Invite contractors to submit written bids based on
approved scope of work.. Review bids with client and assist client in selecting the
responsible bidder who submits the lowest,price bid. Verify that selected bidder complies
with all insurance and licensing requirements.
6. Prepare ..all loan documents for signature and recordation as appropriate., such as
Deeds of Trust, Promissory Notes, Notices of Right to Cancel, Truth in Lending
Disclosure Statements, Requests for Notice and Owner Participation Agreements, etc.
agmt.hsg,rehab.-exibit 111/27/01
7. Assisf client in finalizing construction contract documents and authorize
commencement of work, Review construction. work in progress for compliance with
project specifications and conformance with all applicable codes, etc. when formally
inspected by local/county building offices. Authorize change orders and progress
payments up to 90% of contract price to contractor with property owner's approval.
8. Perform final inspection and authorize final' payment to contractor after receipt. of
finafed building permit, mechanic's lien releases,, contractor's affidavit and any applicable
warranties or guarantees and any manufacturer's informational materials.. Record Notice
~ofi Completion, After 35 days. from date of` recordation, verify that no unreleased, recorded
mechanic's liens have been recorded and release the. withheld' 10% retention. to the
contractor.
9. Provide client with a Housing Rehabilitation Evaluation Questionnaire for completion
and return to the County Program Manager.
10; Maintain client. file, ensure client's ongoing adherence to hazard insurance
requirements, issue final letter to client documenting all. rehabilitation costs,, change orders
and final loan amount.
11. Clarify any warranty or guarantee issues.
12. Provide City/Town with written. Quarterly Report including.. financial on project
accomplishments.
13. All "program income" generated' from loan payoffs shall be deposited, accounted for
and tracked. individually for each jurisdiction and. shall fund future housing rehabilitation
projects only in such jurisdiction...
RESPONSFB1UTIfS OF THE CITY/TOWN
1. Distribute Housing Rehabilitation Brochures or flyers to various locations frequented by
the general public.
2. Publish an advertisement at least four times annually informing. the residents of the
existence of the Housing Rehabilitation Program and its .basic eligibility requirements and
how to contact the program.
agmt,hsg,rehab.-exibit l 11/27/01 2
3. Run a public service advertisement. on the local public access television station at least
twice annually describing the Housing Rehabilitation Program.
4. Refer pre-screened call-in or walk-in clients who appear to meet basic program criteria
to the Housing Rehabilitation Program. Clients that .have applied and withdrawn shall be
processed as new applicants after a period of six .months from date of the previous
application.
5. Upon execution of the contract by designated City and County officials, the City/Town
shall .make a lump sum transfer of $200;000:00 from the Revolving Housing Rehabilitation
Loan .Fund to the Santa Clara County Housing Rehabilitation Program to be applied to
project costs for four (4) new projects.
6. 1Jpon execution of the contract by designated City and County officials, the City/Town
shall transfer $20,000.00 #rom City/Town's CDBG funds to the County for .Housing
Rehabilitation Services for staff costs to fully execute (4) four new rehabilitation loans
during the program year specified by the .attached contract.
7. If the .agreed upon number of four (4) loans is exceeded and upon mutual agreement
between the County and the City/Town, the City/Town shall transfer to the County
$2,500.00 for any project completed from initial application through bid opening and an
additional $2,500.00 for any .project competed through project closeout. The same shall
apply to any project that is discontinued by the client.
8. In the event. that County staff is required to exceed the prescribed responsibilities set
forth herein, the City/Town shall compensate the County for.professional staff work at the
rate of $60.00 per'hour .per professional staff member.
CDBG funding amount $20,000:00
lJnduplicated clients 4
Cost per year per client ~ $5,000.00
Total Program Budget $20,000.00
agmt.hsg:rehab:-exibit 111/27/01 3
SANTA CLARA COUNTY
COOPERATIVE HOUSING REHABILITATION PROGRAM
GUIDELfNES
INITLAL APPLICATION
• Mail or deliver application packet to property owner with
explanation of basic program objectives and procedures
(see attached Guidelines),
• Review client's application and verify household income,
household size, applicant's age, credit history, and other
information pertaining to loan processing..
• Obtain applicant's authorization to gather financial
information. and order Credit report.
• If applicant is willing to continue and eligibility seems
Likely, ot-der preliminary title report.
• Order Structural/Pest Control report, if applicable.
A_PPLICABLE:DOCIJMENTS
• Application Form
• Authorization Form
• Request For Information Form
• Informational Brochures
• Environmental Review Form
INITIAL INSPECTION
• Meet with property owner, and inspect the property for
conformance with building, housing, and health codes.
Explain to property owner what type of .repair work is
eligible (ie.. Health and .Safety Itenns), and what type is
considered General Property Improvement .Termite inspection
report will be incorporated into the work write-up.
REHAB .PROCEDURES-2000 1
~~
• Based on initial inspection, order design work,. engineering
work, or additional professional inspections, if
necessary.
• Prepare Work. Write:-up including specifications anal
preliminary cost estimates.
III. PREPARATfON OF CONSTRUCTION SPECIFfCATIONS
• After approval of preliminary Spec List and cost estimates
by property owner,: prepare final specifications.
• Explain bidding procedures to property owner.
V . LOAN PROCESSING
• Take project information to Ioan committee members
for their review and approval.
• Inform appPicant of approval or denial and exact.
condiaions and terms of rehabilitation Loan.
V . Bi'DD1NG PROCEDURES
• Prepare contractor's bid. package and send it to appropriate
number of contractors from: Fist of approved bidders.
Approved bidders have demonstrated that they meet the
following minimum program requirements;
fi. Liabi ity insurance;
2. Workers Compensation Insurance;
3. Contractor's license currently in good
standing;
4. Proof of solvency;.
5. References checked for related work.
• Establish bidding period and bid due date/time..
REHAB PROCEDURES.-2000 2
• Mail bid invitations and packages to contractors.
• Inform property owner that during a given period,
(usually one week) contractors will 'be calling to make
appointments for site inspections; or, in cases of
property owners who need assistance, an open house 'is
scheduled for a given afternoon and contractors are
allowed site inspection at that time only.
• Hold bird opening at pre-determined time, date, and location.
• Review bids for program, :compliance and mathematical
accuracy.
• Review responsible bids with property owner and contractor
is selected by owner. Property owner is allowed to choose
any 'bid which is within a 10% range of Rehab Specialist's
esfimate, or the lowest bidder.
APPLICABLE DOCUMENTS
• Invitation To Bid
• .Instructions to Bidders
• Bid Document
• work write-up with Estimates
• Bidder's Qualifications
•Addenda
VI.
LOAN CLOSING
• Prepare loan documents based on accepted bid amount,
contingency amount, design costs, inspection costs,
app aisal costs, title fees, and other necessary costs..
• Obtain property owner's initials on loan fact sheet.
• Prepare contract .between property owner and contractor
based on accepted bid amount. Contract includes total
construction costs and projected dates for beginning and
.end of construction.
• Meet with property owner for signing of loan documents.
Concurrently, contractor sign construction contract and
.REHAB PROCEDURES-.2000 3
any other relevant documents.
• Record appropriate documents anal issue notice to
proceed to contractor.
• Hoid, if necessary, apre-construction conference with
property owner and contractor present at work site.
APPLICABLE. DOCUMENT'S
• Deed of Trust
• Promissory Note
• Truth fn Lending Statement
• Right of Rescission
•Addenda
• Statement of Information
VII , CONSTRUCTION MONITORING
• Make twice weekly or more often. site visits to ensure
cornptiance with_ specifications and program guidelines.
• Perform the following services as necessary:
1. Resolve questions between property owner
and contractor;
2. Execute written change orders when
applicable;
3. Process contractor's payment requests;
4. Co-authorize payments with owner, as
applicable;
5, Perform final inspection and prepare "punch
fist" as applicabi'e;
6, Obtain copy of signed final building permit;
7. Obtain and record' notice of completion,
signed by property owner..
REHAB PROCEDURES-2000 4
l
APPLICABLE DOCUMENTS
• Contract Award
• Contract Agreement
• Lead Base Paint Notification
• Notice To Proceed
• Progress Payment Request
• Change Orders
• Final Inspection Report
VIII . PROJECT CLOSEOUT
• Obtain lien releases from contractor for subcontractors
and materia'I suppliers.
• Review County Recorder's records for any construction
related liens attached to property.
• Assist owner in obtaining any warranty or guarantee
documents or materials, from. contractor.
• Issue final .payment to contractor after ali conditions
are met and designated waiting period has expired.
Waiting period is 35 days after notice of completion
is recorded.
• Mail Project Evaluation form to property owner.
APPLICABLE DOCUMENTS
• .Notice of Completion
• Certificate of Final lnspectiQn
• 'Lien Release Forms
• Roof and Dther Warranties
• Contractor's Affidavit
• Project Evaluation Form
REHAB PROCEDURES-2000 5
SANTA CLARA COUNTY
HOUSING AND COMMUNITY DEVELOPMENT
LOAN COMMITTEE
POLICIES AND PROCEDURES
Pur ose
The purpose of the Santa Clara County Housing and Community Development
(HCD) Loan Committee is to evaluate loan applications and approve loan terms for
projects that have been recommended by the Housing and Community
Development Program.
Committee Objectives
1. Review and approve/reject all app ications for rehabilitation loans in a
timely manner.
2. Assure that all .loans approved are in conformance with all appropriate
Federal, State, or local requirements.
3. Provide housing rehabilitation loans to clients most in need of
assistance.
4. Approve loans with the most effective mix of available funding
sources.
.Committee 1Vlembership and Terms of Service
The Loan Committee is composed of three (3) County staff appointed by the County
Executive. There• is no limit to the .length of tenure in the position and the
rnernbers serve at the discretion of the County Executive. The desired expertise for
committee .membership includes knowledge of Federal, State, or `local housing
programs, awareness of local affordable :housing needs, and financial procedures in
real estate transactions.
Committee Staffine
HCD staff provides technical :assistance and staff support to the Loan Committee.
Specific HCD staff support members are the HCD Program Manager and Housing
Rehabilitation Coordinator. Other HCD staff provide additional committee support
as needed.
-1-
Steps. To Review Loan Applications
1. Evaluate the reasonableness presented on the loan. application and
assure the appropriate use of funds.
2'. Set terms and conditions for loans. in the unincorporated County, City
of Cuperinto, City 06 Los Altos, Town of Los Altos Hills, Town of Los
Gatos and City of Saratoga,
3. Review and' approve loan subordination agreements ,
4. Approve/reject specific loan applications and set repayment terms, dine
dates, and interest rates.
5. When appropriate, make. recommendations to the. Santa Clara County
Board of Supervisors for final approval of loan transactions.
Meetings
-~-
The Loan Committee meets on an as-needed basis. Meetings are. scheduled when
there .are approximately two (2) or more loan applications to be reviewed and ~~
processed.
Committee Chairperson
The Loan Committee has one chairperson appointed by consensus of the committee
membership. Currently, the chairperson's term is indefinite..
Committee Decision Making Process
All. Loan Committee. decisions will be reached. by consensus, if possible. If a decision
cannot be reached by consensus,. the Loan Committee wi~11 decide the issue by
majority vote.
Committee Documentation
Regular minutes will be maintained regarding the actions of each Loan Committee
meeting,. HCD staff will be responsible f.or transcribing and typing the meeting.
minutes and. distributing there. to the Loan Committee members and a1P affected
jurisdictions, The Chairperson will approve all actions approved' during a Loan
Committee meeting by signing. a copy of the approved minutes.
-2-
Basic Loan Policies
1. All loan applications and requests will be considered on a first-come
first-serve basis. However, priorities will be considered in cases of ,great
need or urgency as defined by each funding source guideline.
Need includes factors such as income, age and physical condition of
client, overcrowding .and any existing health or safety issues. Urgency
includes any factor that. presents a serious health or safety threat.
The :Loan Committee will follow basic funding source (CDBG, ESG,
HOME, etc.) guidelines in judging a project or client's suitability for
Loans..
2. All loans will be distributed in a manner assuring 100% low income
(80% of County median income) or very low income (50% of County
median income) benefit except where the funding source guideline (i.e.
CALDAP) instructs otherwise.
3. All loans to homeowners for single family residential rehabilitation
{i.e. unincorporated County, City of Cupertino, City of Los Altos, Town .
of Los Altos Hills, Town of Los Gatos and City of Satatoga) will be
awarded as shown on the. attached Housing Rehabilitation Loan
Opportunities chart. The loan can be deferred at 0% or 6% annual
percentage rate (APR) or amortized at 0% or 3%. The length of the
loan will be 15 years unless some special exception is justified.
4. Other loans such as loans to Non-Profits fox acquisition and
rehabilitation of an existing structure for the purpose of creating or
maintaining ow cost housing will not have a specific loan amount
limit. Unless a case for an exception can be made, the loan terms will
be 6% APR. if the loan is deferred and 3% if the loan is amortized. The
length of the loan will be 30 years unless an exception is necessary to
assure the long term affordability of the rents or viability of the project.
All of the loans are secured by a deed of trust.
5. All loans, be it acquisition and rehabilitation, new construction, or
acquisition only, shall be submitted to the Loan Committee for review..
The Loan Committee has the option to establish the terms of the loan
or to recommend that the app icant .request a grant from the Board of
Supervisors.
lrc,pol & pro:9/13/96
-3-
N
O
1
all
OCT-29-2002 14 ~ 02 MCD& L~JMP8.PPP
1
4LJb 441 IOJbJ r . rye
Z
~p
J
C~ U
.
wo
~
~~
~ ~
Q
$
o
~
~
~~
~
a ° ,~ d~~ ~ W
~ ~~ ~ 8 ~~
x W
~ =
~~ Nsw
° o y a
} ~
~ ~
o °G
5 ~
~, ~
~ _~a
a ~ ~ _
o ~.
~ ~ ~~
W Z
w
~ (7 C°
a Z
`~
~ .J
~ ~
~ ~
w ~ J,
~ J
z p~ J
0.
~ ~
w d
~ 0.
~ CS
~
o
d
~ '
m~ °~
~ ~
~ ~' ¢ ~
~
~ ~ ~ ~~~ `~ o
2 CO ~ ~
~~ ~ ~
w ~ ~ y
U
~ ~~'
~
~ U
2 ~ y
y~~ V
~ 4i ~ ~
~ ~
~ ~
PP
~
~ ~ ~ m
~ ~
~
w
~'
~ B
~ u7
~vy
g~~ ~ a
o ~, ~
~ ~
~ ~' ~
a ~z~
~ o
~
~ Q
~ ~ w w~~
~ w
~ m
~
w
'~ ,
g~ ~ o
~ a- ~
~ ~
~ a- ~ ~
°
~ °C
$ ~
~
r c~ °
~ m ~ a ~
~ W
w ~o
~ac-+ ~ w
~
q ~
w
z m
~~ ~
~ w a ~ ~
~ a y
~
~
J .~
~
~ x
~
p'
g z
w p
9
~ cC
O ,~
Ww CJ
Z
~ 0.
_
~ 0 w
~~
~ ~
p ~
N
~
3 ~~ ~
g°
~ ~ x
N a w a
°
~
~ ~
N ~
o' ~
N '
` ~
o ~ o ~
~, G3
a ~
~ a
~
~ ~
~
°ygy
..
~
3
~ ~ ~
~~ ~
~ ~
~
~
~
~
9
;
a ~
~z
~
~
~
~ 40
~'~
~ w
~
~
j
~ ~ ~ ~
•~ ~ ~ cn ~ It a
d ~ ~ ~ $ ~ ~ a
im
` a w a aC x
~1' _ M ~ a .= N ~ V'.. ~ N Cl ~ M V
'
X11 ~ .~ N v7 V N
~ ~
~
uy
4)
r w
~
.~~-
.~-
r
r
~ ~ ~
O
m q
C
y~
~ ~..
M
m -E
~ tip
M
m
M
W
~
e
~O
O
~ ~ M
° ~ ~ a u! y vi w N
~a w
w m m w
W D N M
g ~
~
~
~
~~ . ~
z
~w
~
~a
o~ ~ r~
~ ~ m
°
S ~~
a
~~ ~_ ~H
~ z
° t~
,~~
~~.-
~ CSI' C7
G
~ ~
~ C7d
m N ~
~ ~~
a mZ~O-i
.vb 1
L C) ~ ~ 3,0 ~ m ~ d 7
w
'KC
5 Z
X
`~ O
a
Z Q
~a
~ J
attachment to loan committee policy
N
UJ
a
O
,..
TOTAL P. 02