19 Staff Report - Ratify Accounts Payable May 2009.pow H aF
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DATE: JUNE 4, 2009
MEETING DATE: 6115109
ITEM NO:
AGENCY AGENDA REPORT
TO: CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: GREG LARSON, EXECUTIVE DIRECTOR
SUBJECT: RATIFY ACCOUNTS PAYABLE FOR MAY, 2009
RECOMMENDATION:
Ratify the accompanying check registers for accounts payable invoices paid for the month of
May, 2009 for the Town of Los Gatos Redevelopment Agency.
DISCUSSION:
The accounts payable check registers listed below reflect payments for approved expenses:
Check Register -
May 01, 2009
Check Register -
May 08, 2009
Check Register - May 15, 2009
Check Register -
May 22, 2009
Check Register -
May 29, 2009
Total May Check Registers
$ 13,493.35
$ 19,368.20
$ 60.24
$ 179,692.14
$ 13,351.74
$ 225,965.67
Items of significance or individual expenditures exceeding $ 50,000 are as follows:
Check Payee Description Amount
No.
101899 Swenson Development & Project Construction-New Police $ 158,944.58
Construction Building
PREPARED BY: Steve Conway, Finance and Administrative Services Director
NAFINANWAccounts Payable Coluleil ReportsVFY2008-2009\RDA AGENCY REPORTMOt)1)05MAY-RDACouncilreport.doc
Reviewed by: Assistant Town Manager/Deputy Director own Attorney/General
Counsel Clerk Administrator/Secretary Finance
Community Development
PAGE 2
MAYOR AND TOWN COUNCIL/CHAIR AND MEMBERS OF THE REDEVELOPMENT
AGENCY
SUBJECT: RATIFY ACCOUNTS PAYABLE FOR MAY, 2009
JUNE 4, 2009
Effective July 2009, the practice of placing payroll and accounts payable items on the
Council's Consent Agenda will be discontinued. This practice, which is not legally required,
will allow better use of staff and resources and streamline Council meetings. Internal controls
on expenditures and payroll are achieved by management reporting controls established
through the Town's budgetary and financial systems. In addition, the Town's external auditors
document and perform limited scope tests of controls over expenditures and payroll each year.
Town financial information will continue to be available for public review.
Attachments:
Attachment 1
- Check Register - May 01, 2009
Attachment 2
- Check Register - May 08, 2009
Attachment 3 -
- Check Register - May 15, 2009
Attachment 4
- Check Register - May 22, 2009
Attachment 5
- Check Register - May 29, 2009
TOWN OF LOS GATOS
CHECK REGISTER - RDA
MAY 0112009
CHECK
NO.
PAYEE
DESCRIPTION
AMOUNT
101655
CALIFORNIA REDEVELOPMENT ASSN
LEGAL SERVICES FEE
$ 322.00
101684
CITY OF MOUNTAIN VIEW
TEMPORARY EMPLOYEE SERVICES
13,171,35
TOTAL CHECK REGISTER
13,493.35
1 of 1 Attachment 1
TOWN OF LOS GATOS
CHECK REGISTER - RDA
MAY 08, 2009
CHECK
NO.
PAYEE
DESCRIPTION
AMOUNT
101738
GOLDFARB & LIPMAN
LEGAL FEES
$ 100.00
101740
HARRIS & ASSOCIATES
PROJECT MANAGEMENT-POLICE BUILDING
8,661.49
101744
HULBERG & ASSOCIATES, INC.
APPRAISAL SERVICES
3,500.00
101765
ROSSDRULISCUSENBERY ARCHITECTURE
ARCHITECT SRVC-NEW PD BLDG PROJECT
7,106.71
TOTAL CHECK REGISTER
$ 19,368.20
1 of 1 Attachment 2
TOWN OF LOS GATOS
CHECK REGISTER - RDA
MAY 15, 2009
CHECK
NO.
PAYEE
DESCRIPTION
AMOUNT
101826
SAN JOSE BLUE
PRINTING SERVICES
$ 60.24
TOTAL CHECK REGISTER
$ 60.24
1 of 1 Attachment 3
TOWN OF LOS GATOS
CHECK REGISTER - RDA
MAY 22, 2009
CHECK
NO.
PAYEE
DESCRIPTION
AMOUNT
101899
SWENSON DEVELOPMENT & CONSTRUCTION
PROJECT CONSTRUCTION-NEW PD BLDG
$ 158,944.58
101904
US BANK - CORPORATE TRUST SERVICES
LEASE PAYMENT
20,747.56
TOTAL CHECK REGISTER
$ 179,692.14
Attachment 4
1 of 1
TOWN OF LOS GATOS
CHECK REGISTER - RDA
MAY 29, 2009
CHECK
NO.
PAYEE
DESCRIPTION
AMOUNT
101937
CITY OF MOUNTAIN VIEW
TEMPORARY EMPLOYEE SERVICES
$ 13,171.35
101945
SAN JOSE BLUE
PRINTING SERVICES
180.39
TOTAL CHECK REGISTER
$ 13,351.74
Attachment 5
1 of 1