03 Staff Report - FY 2009/10 Street Repair and Resurfacing Program~oA N 0~ MEETING DATE, 611109
ITEM NO.
COUNCIL AGENDA REPORT
los:~AtQ$
DATE: MAY 19, 2009
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGE
SUBJECT: PROJECT NO. 09-10A - FY 2009110 STREET REPAIR AND RESURFACING
PROGRAM
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
FY 2009110 STREET REPAIR AND RESURFACING PROGRAM SLURRY
SEAL AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS
RECOMMENDATION:
Adopt a Resolution approving plans and specifications for FY 2009110 Street Repair and
Resurfacing Program Slurry Seal and authorizing staff to advertise for bids.
BACKGROUND:
The adopted FY 2008109-2012113 Capital Improvement Program designates funding for the
Street Repair and Resurfacing Program. This is an ongoing annual project for street
rehabilitation throughout the Town to enhance vehicular safety and to maintain the Town's
roadway infrastructure.
The Town's street program is evaluated based on the Pavement Management System (PMS)
program. The street program is produced and distributed by the Metropolitan Transportation
Commission (MTC), and it is mandated that all Bay Area municipalities use this program. The
purpose of this program is to document and monitor the street pavement conditions throughout
Bay Area roadways. The MTC allocates funds based on the data received and evaluated by this
program.
nTgC..r rQ,,'QrnN-
The Town of Los Gatos has over 100 miles of streets. These streets are divided into three (3)
classifications for the purpose of developing a maintenance and rehabilitation program: Arterial,
Collector, and Residential.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: MN ~Ass>stant Town Manager l1fJ'Town
a Attorney
Clerk Administrator -:~~Finance Community Development
N:WPWIMANAGEMENTICOUNCILICOUNCIL REPORTS12009 reports\June 1109-10A.FY2009-10 stree[.resurfacing.pse.doc
PAGE 2
MAY 18, 2009
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 09-10A- FY 2009/10 STREET REPAIR AND RESURFACING
PROGRAM
DISCUSSION(cont'd):
The street classifications are based on the following factors: traffic volumes, type of traffic,
current and projected usage of the street, and location of each street within the Town's overall
road network.
In order to achieve the most effective program for the Town, specific strategies have been
developed for the maintenance and rehabilitation actions based on the classification and
condition of each street.
Staff has developed a systematic process to evaluate and determine which streets require repair
and maintenance. This process is the most cost effective method for prioritizing street
resurfacing projects, based on the funding allocations. The treatment methods vary from surface
treatments (such as chip seal and slurry seal) to asphalt overlay (of varying thicknesses). Using a
combination of these treatments, the Pavement Condition Index (PCI) for the Town has been
maintained above 73 points for the past several years, which is in the "good" category, as defined
by MTC.
The resurfacing project presented in this report for Council consideration is for application of
slurry seal to a number of Town streets. This resurfacing treatment is used to rejuvenate the
asphalt surfaces on streets that are in stable condition and will not require much more expensive
asphalt overlays.
The streets on the slurry seal list for the upcoming fiscal year include: Los Gatos Boulevard
(from Loma Alta to Blossom Hill Road), Blossom Hill Road (from Los Gatos Boulevard. to
Winchester Boulevard), and Winchester Boulevard to Campbell City Limits.
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on Friday May 29 before the Council meeting. If the Town Coluicil approves
this project, construction will begin in July 2009.
CONCLUSION:
It is recommended that the Town Council adopt the attached Resolution approving the plans and
specifications for the Street Repair and Resurfacing Program slurry seal and authorize staff to
advertise the project for bids,
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Sections 15301 (c), and 15303 (e), and 15304
(b) of the State CEQA guidelines.
PAGE 3
MAY 18, 2009
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO, 09-10A- FY 2009110 STREET REPAIR AND RESURFACING
PROGRAM
FISCAL IMPACT:
There are sufficient funds available for this program as noted in the table below.
STREET REPAIR AND,RES[JRFACING
PROJECT 411-811-9901
Availabie Expended/
Budget Encumbered Available
FY 2008109 Fiscal Impact Funding To Date Balance
G)FAR $ 1,253,409 $ 307,793 $ 945;616
GAS TAX $ 693,224 $ 20,160 $ .673,064
TOTALS $ 1,946,633 $ 327,953 $ 1;618,680
TOTAL'EXPEIVDITURES BY CATEGORY:
Materials $ 3,458
Project Construction 324,495
TOTALS $ 327,953
Attachments:
Resolution approving plans and specifications
Attachment 1
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR THE
PROJECT 09-10A FY 2009-10 STREET REPAIR AND RESURFACING PROGRAM
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the FY 2009-10 Street Repair and Resurfacing
Program slurry seal have been prepared by the Town Engineer and duly filed with the Cleric
Administer; and
WHEREAS, public improvements are of benefit to the project area or the immediate
neighborhood of the project area; and
WHEREAS, the Town Council of the Town of Los Gatos has reviewed said plans and
specifications.
NOW, THEREFORE, BE IT RESOLVED that the Town Council approves the plans
and specifications for the FY 2009-10 Street Repair and Resurfacing Program.
BE IT FURTHER RESOLVED THAT the Cleric Administer is hereby authorized and
directed to advertise the Street Repair and Resurfacing Program for bids in the manner
prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the 15t day of June, 2009 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTER
OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA