CAPITAL AND OPERATING SUMMARY BUDGETLOS GATOS, CALIFORNIA
Operating and Capital
Summary Budget
for
Fiscal Year July 1, 2009 to June 30, 2010
Town Council
Mike Wasserman Mayor
Diane McNutt Vice Mayor
Barbara Spector .................................Council Member
Joe Pirzynski Council Member
Steve Rice Council Member
Prepai-ed under- the direction of
Greg Larson Town Manager
Stephen D. Conway Finance and Administrative Services Director
1 t0 E. Main Street, P.O. Box 949, Los Gatos. CA 95031
TOWN VISION STATEMENT
The ToNN n of Las Gatos' Vision Statement describes the community at its gull potential. and is the
basis for the Five-Year Stratcuic Plan and accompanying priorities and goals. This Vision
Statement articulates the future for Loa Gatos and reflects the Null ideal; identified by the
COmn111111ty:
Residents are trrlitc'd hl their ilesire to maintain a high drralit}• ref lrfi' and presCl•1'C
the character of the Town. The 01'erall co1r11111tllitt' colrsettsus is that Los Gatos
he a full-scl-vice roluluumIt v that is also r111'i1•0llluc'ntrtl1y sensitive: that Los Gatos
mailuains a halanc'ed, Iwll-clesi heel min' of resklelltial, commercial, scl-vice mul
open space uses. josterin a Llc'dc'striau-uric'nterl rollmmunit7. with a small town,
1•illage-hh' character.. that Los Gatos srrhlxlrtc cul active' hlcsirlrss eunrnllrlrin
that I)1•ovicics a rl-idc' rcu•ic't1• of goods and see-vices antl rr hroad ;-tinge of
e'Nl1lIM'111 71 01?j10i't10t1t1c's, c•Illllirrr16110 the' 11CC11 to 0rcn•c'1 to nthe'r Crllll117!l11lIrL'~,'
Wid that Los Gatos IN711•Icle's et 11'C'II-1•!111. efficie'111 H111rliC'ijW1 "(WO-11111011 thaT is
fiscal/Y hraltlrr, u ith 111 ,h le'rc'Ls o1 public sclfc ti., recreational, arl and cultural
cr/lle')tiliCS irllcl is c OMMitterl to high quality educatic)n.
TOWN OF Los GATOS
013FRATI\G AND CAPITAi. DEPART11ENTAt_ BUDGET
Fisckl. N,I*__1It 2009/10
-Fable of Contents
INTRODUCTION
f r. 11 \lan:i er . 13ud_ei \l > a_L'
liuli Cl :1.xar.i -
cl
`1tI alCL'li U"A"
-
i~J
I un,l 1)C I"il,lll fl: . . . . . . . . .
1 1
Fin1111': al . . . .
14
1 Onw-1l:rlll D0111 Policie>
111\C\1111rnt P"lic
-
1
BLId"Cl C alencial
Gann Appropriation Limit
A
~x
Rr,l,lutil,n :1dOhtin,-- the Gantt :~ppn I1liati 1l l inlil
~
:11
RCtic1lutilnl _\dopiin~-, the Tou WS :annual 11ud~rt
A -
. I
RCS( ,luliu11 AdopliIII the Redcxch,pnlcnl ClIC 11uLiI'L: t
-
21
'FOWN PROFILE
111~,IOF\' 111d t 1111111-c Of LOS G Itos
Iim[1 sta(islic:
..........................................I3 _
ILM11 \LLIILW1 II1Cnt
..........................................I1 -
Id
1 0\x11 OrL tiliZational 11,11-t
..........................................13 -
I
I (,\t'11 C L'111111ission';. C ®I1 lmllce~. and ALI\ INor Bear L N
FINANCIAL SUMMARIES
TOral Revenues and Expenditures
1 oiJ 13ud -,eteJ Fund A,cir ii\ Su1nnl,lr\ C.
1.1111 Rc%Cnue. FKpenditl1 .nd Fund 1ill LIT ICC 1 rcIIJ l11 t:\1111X1011 -.-..-..---...,....--..._......C
I t}tal Rc\ cnuc. F"penditure.:nld Fund I3;tlan;e ~ 1 ~.:r ~ummar\ .........................................................C
fetal loo nand RDA Re\e11L1C Su1n111sr. 1"\ E unJ .........................C l+
I otal I un and RDA LxpcllditurL' ~l;nunar\ b\ Frlrni .......................................C
I otal I. un and RDA RC\CIIUC'LIn11n::r\ 1~% Car r\' ............................................................................_C - 1-i
I oilil 7 ,\r ,;ncl RDA f~p~nailllrl 311tnta;\ h. C,i1e r\ ...C' - 1
General Fund Rcwmcc c and Expendinfre%
( icncral Fund Rc xe11L1C, - b\ Department
(wncr:l 1 and Lxpenditure, - b\ Dvp irtmem.
t iCnCral Fund Ro\rllne-; b\. C ate r.....
(icneral 1-und Expendinn•e> - b\ C ate_L r\
General fund Tai Rexenue< - Sauna Ckul i Cot
(jcnc11I 1 and Tlix Re\enae~ I i I Y cm 111,101\
( iClIeN'd Fund Fund l3alanckc ti\ it.............
......_C I f;
_ C I -
C I N
C-
nix C'i1ie~- Per Capita ............................................................C' - „
C
.....C - 2 -3
To« N OF Los G:vTos
OPI=R-'I-I\G AND C_aPIT_1I. DEPARTMENTAL BUDGET
Fisc_~,L L:kiz 2009110
OperrrtinW Trans
SCIWdUIC of lnici- and lranslers .........C - ?i
T'rlrrd Balance
Fund Balance Actin its- Sunlnlars - b Fund
C
6
Fund Balance - 5 1W ComhamAc Mances
......C
- 2s
Departmental Bue et.s
Dqrlnincln KCNCIiues -by Pm mill
C
- 311
)CpurunCnt i:hen 1turC. - by I rc}± 1.un
..C
- _
StaffN
SurnnEov of Poddons - A l-unil
................C
- 4
Suninmry cal i'c»Itions - by DL!parillicllt
C
- 25
5 fear Twnd - Anmml FTFY b, lhhcut111Cnt
- )b
Snllllllarl' ail hCr.;l?Ilntl C ha lgos
C
- ,7
Positions by Ronne IDepar ineIll
.C
- 43
DEPARTMENTAL BUDGETS
Depannienod Budget Luting.....
T 0X%N 0 f1: 1(1: S
c ll ()tl lcc ON CrN ic~~
Tmrn ( nrril
Io'ail C oIIIIJI AdlllinI>traltion...
Tnn•n _ I trnrnq-
Tomi Att ornc\ Aklinini~,tl'.SlIon_
Irrrerrrrrl.5'a'I.1•iral=trn~!
Liability SCIi Insurance Fund
I) - I
.-A)
A) - -
I ) -
1)
-
.1) -
13
II
ToNN N or Los G.,,'roS
QPI-AZATI\G AND CAPITA DLP.1R1 \Il:\'1':~L BUDGET
FiSc:u.1 1z 2009110
:11)\11\ IS I R:\ H\ E SER\ ICES DEP-\R i \11A l
Adlllinl>tr.;Iti\-c Scn ices Dcparlmcni {-1\tl"~ le'R
D- 1
I o" n N1anaper Aili im~,inition
1) - 21
IIL1111an RC,~ouIr:C .\Jmi1115tnlIion
l numcc & _ dminis[rmA Sax, &n _ldmini,u:m nl
...........D - - -
i Jerk Admmislration
D - a}
Non-Dglarlmenlal
D - 4
iL t, F1001
Maria"ell cm 111IoI-111anon saw ices .
..............................................D - 4'7
n 1,Ik~1; C.t,nlpcl,.ali~[1 Fund
....D
0111CC Slores 1 und
D - 5-
Tvioi <r I A,,,wlcl' Fitmi
Parkin<_, Assessment District I-und
...................D - ,u
Commi m u N DL-\ LLOPNIE\'i DLP:\Ri-MEN
C'01)1111011i[_\ De\elc~p1nmu Depi1["lnwm (hen ic"
D -
I
Community Dcw1opment Admillitihatlc)[1
D - o-
De\e[opmcnt Re\
D - -I
hawed Planning
..D -
Bulling do WPM % SM icc;
D - `I
C (Ide C n1111)1iM1Ce
D - ti5
)LIS,- lIVU.1 1i ACC,)LI[lts
U
POIACL DEPARTMENT
Poo e Deliart111cm 2r '12\1 .
I~ 1
Pofi.e _\dmltll<tral on . .
- . D
Rc•eord, & Coimlluni,:Ition
D - 1 f ]1
Per,t,nnel & C ommunin Seni:e.
D - If5
I'mrol
-...D - I C1 ,
I raiitc
.......................................................................D - I I?
l
l]]1 ',II a11i P.~
. . . . D - I i
fOrk111_' 11:IIlayc111:Ili
1) - I, I
Pa,,-1III-OLli'11 A,:,:OL111t~
D- I-' 5
tij), c irai RCI I )rxh T n ,i.~
t )peraun Gilt,
.......................................................D 12-
To«-\ oi: Los G_ TOS
OPFR:VHNG.AND CAPITAL DLPAR"l_)1LN"FAL BUDGET
FiscAL I::vt 2009110
P.\RKS S PL BLIC NORMS DLFARTNIEN'l
Park-s& Public Works Department O%cr\ ic \
D l~9
Parks do Publc
D_ 1
1 ll 'ille rlnL'
D - 139
l'.11` meeting De\ elopmen[
D - 143
Park Sen iCc s .
D - 1
Su'emn A- Swals
D - 153
Pass- 1-]lrou0h ACCOllntS
D - l5-
~ lute rrtra! .Sw•rrrc~ Flurrl.~
lalu11111 nt ReplaCenlent
D - 159
Vdille \labacnance
D - 161
Kcilitieti \laintrnallCr
D - 167
.Spccil tl Rc•1-cmic Frrrtd-c
Non-Point Source
......D - 171
. , ssment Districtts
.....................D - 175
CONIML\171 SERVICES DEPART MLNT
Communit\ Services Department 0%Cr\ icn I.) - 189
Coillimmit\' Sen Res Adminimmu n ...D - 193
\OhbONWd Celllcr D - l Q+
1rt~ ('ulturc D - 203
C-01111I1t11111\ Gralll> D -
ons, l'\,[it'll. 1Zcc\-Cling c` Sll~lalna ~lilt\ D - - 1 ,
lloli:illg 1'wTr: m 1) - 2 10
Pa.~,- I llr,'u_h nnu - - - D - 1211
tipper iu! Rt i mw fi ndc
11011'111°_ Cn1l~Cnatioll Pro' Pahl l`lirld .....D
COnrlnunit\ De%elopm nt Bkwk Grant - - .........D - 229
l3C\Cra =C CoIll"litler Grants D - ,
IJBR~10 Di_v.\RTNIEN-r
Librar \ Departrlletll Oven ie\\ .._D - 235
l.lbl'ar\ :\d Ininisiration ..................._D-';1
:Adult Sen ice. Reim nce D - -14
1 OUth Ser\ ireS ..............................................................................................................................................D - 24-
:1Cllui~'ilions fi Cam ogog D - 251
("k-ciliation S\-mems _ dtQn&lralWn D - 255
ll
ToNvN ou- Los G.v os
OP1".IZATING AND CAPITAI- DEP.kwr~ h:1"L:kI. BUDGET
Flscm- Yv.uz 2009/10
I.1I3R 1R1 DI.PAR INIEAT CONTINL LI)
I 11h1":11A I rl1ll l 1111d D - ;y
l li'lvr\ Pvole,~t Trot Ftlnci D r,1
C l,llc~, NL:" Tru1,l Fund ...........I)
ll LlI i I I \I~( lend011 I rll>t Flind . ..D - '6
CAPITAL IMPROVEMENT PROGRAM
C ahital lnlhro\ eulent Prn_rnn1 er\ ie\\ E: 1
General 1 U11d l'111- rl-iatcd 161 AR) 1 und I -
I Ia111 \1iti,,atin 11 FI I I I d L - 1
Grano and A\% ards Project FU11(1 L 15
Storm Drain Funds L 19
. . . . . . . . . . .
C OW,1nEC(ion L)'tility Under=round L -
Cia; 1 . . Strut t"
C _ C1na
R1.1)L.\"1.1,0P~IEN 1 AGE\CY
RCLIC%L1011111, lt.~"ellr\ OVCP%IC'\
Capital Propcct> Flllld....
Dchl AdI illislrallon Fund .
N,)-' C t )1' DC ht `)ill,2dL11e .
ul~ [ ()P Dcht ~cllzdtllr.... .
1t11'rdahlC Il, tlsiu_ FL1nci
RLFL'RLNC1": MA LERIALS
lIl-k!nd Doil'lll"Its ......L---
1 1~F Tllllil~
1 r~E 'I Pri" t:; 111
(rl ar\
l.ia f .limn\m.
lnae.~...... - _
1
F
1 1
F
14
T
16
1 -
i -
Vi
T0wx OF LOS GATOS
CIv)( CI N I I R
III) E. \1 NP, SFREEI
P.O. B(.)A 941)
1_(Is(i"11) ,C'a +);1131
May S. 2009
l lunorable Mayor and Town Council:
I am pleased to present to you the FY 2009 10 Operating and Capital Budget for the Towrl of Los Gatos
and the Los Gatos Redevelopment :Agency. This docunlent provides a comprehensiNe SU111111a1"y of all
TONVII Operating and Redevelopment Agency financial activities for fiscal year 2009 10 and Capital
improvement Program activities for the 2009-14 planning period. This budget is a numerical
representation of the Town's priorities and goals given the global economic and local fiscal
challenges % e face.
The proposed operating budget incorporates reductions in staffing and other expenses and limited revenue
enhancements totaling the S2.6 million ]necessary to balance this year*s budget. This balancing illdLides
the elimination of vacant positions, targcted expenditure reductions, service delivery changes and revenue
increases to recover costs for private development and other user fee supported services.
The capital budget includes limited funding for upgrades to the Town's intl-aStrllctUre, lnclUdin4
investments in streets, parks. and storm drains and site improvements to the Civic Center. A significant
capital project for next year is the successful completion and occupancy of the new police operations
building on Los Gatos Boulevard. A second key capital project is the new library. Next year staff
anticipates the completion of the library design and planning process and start of actual cculstructlOn.
Budget Plan Carries Out To%vn Goals and Priorities
In 2007. the Town Council established six goals to guide the identification of' future projects and
priorities. The goals were in the categories of Conlniunit\' Character, Good Go\ ernanee. Fiscal Stability _
Public Infrastl'L1CCL11'e. Civic Enrichment, and Public Safety. Priority projects for 1:Y 2009 10 include:
Communit, Character
• COntinuini, the established work plan ti)r the 2010 General Plan update.
Good Governance
Expanding the availability of oI1111110 Services. illclUding the issuance of Selected bUildimr permits.
Fiscal Stability
• Scekimz diversification (if the ToNi n 's I-C~ enlle base, through appropriate platllllll+, and
dev elopment of Los Gatos Boulevard and the Nonll Fort%~.
Public Infrastructure
■ Ad(lressm fiuldinu needs for street maintenance. Sidewalks and retainim-, walls.
Civic Enrichment
• Be+,lnninf7 construction of tile'. Ilew library.
• Identih'ing short and tont--term opportunities to increase the supply of sports facilities.
Public Safet\
• ConStl"L]Cting and occupying the Police Operations building.
• Expanding the Los Gatos Prepared campaign to maximize the number of individuals, families and
businesses who are self-sufficient in the event of an emcruencv.
1-l
Five Year Financial Plan Update Provides Framework for Budget Development
In lanuar- 2009, staff updated the Towrt's Fire-Year Financial Plan spanning fiscal years 200910
through 2013 14. settin« the sta+_,e for FY 2009 10 budget development. The Five-Year Financial Plan is
an independent firlanciaf tool that is based upon current casts and revenue forecasts, but is desiuned to be
fluid III nature, allot ing staff to build various tlll1dinL scenarios and test "what it" assutllptions of
expected increases in operating costs and changes to operating revenues. Provisions for limited
auamentations to critical service areas includinai mai€ltcnance n ere also assunlCd in the forecast.
Revenues in the forecast tt"ere projected assuming varvin~ty ~LTro«-th rates, rall-mg between 1-?'?,s, for tax - Z7
revenues art([ 4% for tees for services, including cost of living increases and overhead changes.
Expenditures were projected using a database of prior year actual costs adjusted for future knottn
increases such as labor costs specified in multi-year labor atiill-eenlents and actuarial updates for retirement
and other bend its.
This prior forecast ideiftitied the need for budget adjustments totaling S2 million to balance next year"s
budget. This shortfall is the result of recessionary impacts on the Town's local]y generated revenues and
projected cost increases for salaries and benefits, ongoing impacts of funding post retirement health
benefits on an actuarial basis as regL€ircd by Governmental :Necountin4g, Standards Board (G_-1SB)
Statement =45. and other unavoidable cost increases.
Budget Development Principles & Strategies
As presented in the prior Five-Year Financial Plan, the projections indicate a balanced budget for FY
2009110 and a lon~(TCr-tCrIl1 OLltlOok that reflects COlltiI1LlCd operatlllL, deficits over the next Four years. With
this forecast as a guide. staff began development of a balanced bud~Llet for FY 2009%10. includim,
reductions that ecnerate ongoinv.: savillus while maintaming, service levels to the greatest extent possible.
The proposed FY 200910 budget reflects principles that take into aCCOLttlt the Current and lone-terill
Fiscal picture, as ell as high priority service delis Cry needs. The key principles include:
Develop and recommend a balanced budget that maintains service levels:
Continue: to make progress on Council priorities identified at the 2f)U- TO" 11 CounCll retreat:
■ Initiate or-TTanizational transitions to ensure Cost-effective and efficient scrl ice deliyert and
■ Identify opportkmities for enhancing sett ice delivery throufsll tech110101_\',
The follo« inu sectioll reflects stratc,ics used to balance the FY 2009 111 oheratlllt, budf1Ct allot otle
recolluilelldcll auu, nlcntation to a fiend a service deficicncy. [n analyzin-c these issues. staff consillel-ell the
impacts on both current and f iture bud,Cts and assessed alternative approaches to meet service demands.
s7c f"ilq and Sah rv Reductioirs
The FY 2009 10 proposed operating budget includes the elimination of selected tacant positions, reduced
overtime, fewer temporary staff I111LI15, a tllana«e111elht pay freeze and sta1T furloughs. A list of the
elitllillated positions Call bC fOulld ]€h the F111ailClal Slillhlllal"les oil page C-44. C0111bliled. the proposed
ma arid iiElill"X' Ct(Rl'tlOnS [l]lal approximately 51.E Illlllil]il.
staff
Other operational cllanges Iihclude the reduction of puhllc Counter hours Monday - Friday, `:00 a.ni. -
t :00 p.m.. 111 Business Licenses. Plallrllng. BLItlditig. aild FrigiIleerltl`'. Public Counter hours fOr Pehlke
Records Were also adjusted to be Motlday - Friday. 9:00 a.m. - 4:01) p.m. Originally introduced as a pilot
program 111 March 2009, staff' recommends that the reduCCd hours continue to hell, departrllents manage
and prioritize service workloads.
.t_-1
•S'cr-l•ic•c' Urliri~irci~.5
The hLi(ILM includes contiM1,10011 of the School Rcs01,11-ce Oflice€- I)OSIU011 (SRO). I joint funding effort
that began in FY 200S 09. With the elimination 0t the full tine SRO ill FY 2007 0`, the Town asked
school districts to share in the coStS Of one officer Who WOUld be assigned full time to work with the
elcrllentary and high school districts oil a 1-Cgular basis. An arrangement between the Town and school
districts was made in Januar 2009 to jointly fund this position: ho«ever state cuts or loss of local
revenue could force the ternlination of the shared ti€nding. Staff has also submitted an application for a
Federal StIMUI lS COPS i7rant to help Suppo€1 the SRO and another Police Officer position. If either
fu€ ditty, source: becomes unavailable, the SRO position could be dlscolltlllUed or recont LUCCLI.
Budget Constraints continue to demand that staff asses; or<atlizational Stnlctlll-eS to align staf'f' resources
with work- demands. Workload reassignments planned for FY 2009 10 include reallocating the HOMing
programs from the Community Services Department to the Community De\clopment Department. Other
strategies include exploring atternative service dehven options throuLh nulsut rcing and staffing
reCOnfi~gurations to offset necessar reductions in FY 2010 11. In addition. Parks and Public Works will
he implementing several staffing and service cllall_~es which Should provide significant hucl~-yet swings
«ith rclatiVel} little impact On public services.
Last, the Town (Manager has initiated consideration of several organizational change Opportunities as
filture Stuff yaeancies occur that could result in Significant budget savinus to help balance the Torn
huil,ret in future years. 'T'hese opportuniticS are primarily in Conununity Services, the Library, and Police.
C'hurrrim,, Ohc )-atiolrcrl Denrurrdk
The Proposed FY 2009 10 budget addresses funding 161- two rcLnollal issues that WIH continue to affect
tile 'I0"'Il's fLItLU-e operating budgets:
\ddltiOllal I"ZaOUI-ceS (use Of approximately SI3.000 in fund balance in the Urban Runoff fund) are
1'c'.C01111lletlded to be expended to cotllpl\ with till' new reglonal storm water per[lllt ISSLled by the Sall
Francisco Regional Water Quality Control Board (SFR\N'QCB) last }ear. The permit is issued to ftmr
programs. the Santa Clara Valley Urban Runoff Prevention program (comprised of all cities in the
COUIlh the WCSt Vallev Sanitation District (llldepelldellt ChStrict). the West Valley Clean Water Program
(comprised o t City of Campbell. -1-Devil of Los (jatos. and The City of Saratoga) and the l oven's nlana_*ed
Non Point SOUrce Discharge Elimination System (\PDES).
In past scars. the town-nano±qed NPDFS program has had SllffiCiellt pass-through re\ellueS collected
from Los Gatos customers by the West Valley Sanitation District («--SD) to provide fundinu for the
1own'S \PDFS program requirements. As the storm water program requircrllents hate 21-ONVII, tile
li€ndinr'. Collected bV 1NA7SD COO this purpclSC is no longer sufficient to meet the pro,,ram costs. In earl
April 2009, the 1XA'SD Storm Water MailaL nlenl programs proposed FY 2009 10 hudgc:t was presented
to TLmii staff. It recommends reducing pass tlui~u,h pa\nlents to each of tile aFgencies in the program.
including the Town and the cities of Campbell and Saratoga. These funds are used by each local auencv
1i01- carIA11111 out the local «ov er-nment'S rc;ponSibiliIies a required by the stoml water permit. The local
share (il re\cmics are reduced Chle ill paI-l it) increasln`' costs of administration 1`01- the collective Stonil
Watcr Management program and the Iti~gllcr ICvCIS ol'progtalll acti~itv required it) meet in4rtasin~gl\ tou«lt
permit standard;.
I)uc t0 1-CC1 11CCd pass-tIYOLl«h rc%enuc rCCCi\cd fro ill the S1 VS D. an apprO\i11late S13,01i0 sh0rtfaII IlaS
dcyclopLd in the 1-ow n's urban runoff p:o,ranl'S ~ulllual r0\cnueS \ersuti eXp0nditurOS f0 I. the proposed
FY 2009 10 budget. There is hind balance available to turld the gap fOl- next budi!0t \ear. but ul1eS5 th0
reN enue streams tus- tills program improve or program requirements are ]Moderated. a deficit could occur
in this fiuul as early as F1T2010 11. Staff has been advised to expect increases or 300 a to 40' a'
water program costs in Fl- 2010 11.. which adds tlll-tller InlpetLIS to findim, a longer- term revenue SOILItioll
or working, with the perlniampy agencies to reduce costs to all local governments. In the cumin, year. staff
ill CoI11111 mity Development. Pat-ks alld Public Works and finance will asecrtam the cost impacts of the
new pemutting regusremeIlts alld to propose appropriate fee and revenue solll'CeS to coyer these increased
costs.
The other re±,ional fielding demand rcgarcls the Silicon Valle- Regional Interoperability Project (SVRIP).
which aims ten integrate public salety data and communication systems in the Vallcy. This is a long-terns
project with multiple components for which federal tindin±g, is being pursued. While it is likely that
Federal funding will be received. the project will reguirc local matches and ongoing support. The Impact
to the FY 2009`10 proposed hud~let is approximately S18,000 for the Town's share of an executive
director position and related costs. The capital bud"Ct propoSes a IIC\%' microwave tower project
associated with this project, with ongoing annual maintenance costs of S t 2,000 per year for rental of the
tower site. Greater impacts associated with the next phases of this projcct are expected in future bUdUct
years.
F7.2009/10 General Fund Operating Budget Overview
FY 2009/10
PROPOSED
GENERAL FUND SOURCES
BUDGET
Revenues
General Fund Operating Re,enucs
Sales K- Use Tar
S
9.677,460
Property Taxes
S
6.922.920
Licenses & Permits
S
2,199,610
Char°Zt'', for Service",
S
2,353,210
AllOlher:
S
12. 0-665
Fund Balance Sources
Other 17,:c; of Fund Balance
S
It)~,9IS
Capital Special Prt~ject Re,ci~e
S
R1i.t101)
TOTAL SOURCE.
S
33.344.8 23
GENERAL FUND USES
Gcucril hind Operatirng, Fxpcndllme S 1.697''' 9
General I and Transfer, S Is 2~-U00
Tran:l4r to Revenue Stabilizatimi S 500.000
Translel' to Capital Special Projects S 500,000
TOTAL USE 5 33.i22.i3i>
As shown alim e. the Proposed I-1' 2009 10 General Fnlud BUdget is a balanced budget barrin , other
financial oLllCOHICS ]lot anticipatui at [Ilia Iislte. Flu»~~er, ON flue each scar. file l'etellue csiimates plat
change [next near ]t the current recession becomes prolonged os- there are 01110- L]]lexpected tlegatlle local
cconomic de\clopments or unanticipated future State rctemlc take-awavs. If' am of these occur,
adjustment: to the bud,et may he required early next fiscal year.
Overall. (General Fund appropriated expenditures al'e proposed to decrease approximately 1°o frOill the 1'1
2005 09 .Adopted Budget levels of S;2.69'._50 to S31.697.~S9. etcludin1,1 ctlpital transfers-out. The I-l.
w
A-4
2009 lt) General Fund Operating Budy pnljcets a balanced budget alter supplcmendrig opovOng
get cnues with designated reserves for discretionary or "one-tittle" use.
Operating Revenues
he General Fund's revenue outlook remains guarded rec,a['ding the hlture ,roN1 th of revenues. rile dcep
and Ong recession has impacted the Iowa s economically scnshive revenue (induding sales taxes,
property taxes, charges for services. and licenses nad permits) which is estimated it) be lower than the
modest amounts bude ted RY FY 2008 09. Due to the slog and uncertain economy. sales tax and
property tax have been budueted at a 0" 0 gruwK rate for FY 2009 10. A challen-e to the sales tax lease is
the portion attributable to the Towels auto dealerships, tthich has fallen front 301 to l'_"„ over the past
five years. .Another concerti is the importance of retainer, technology-based businesses which contribute
to the roll n's revenue, one of lyhich is the Town's largest provider of sales tax annually cont6budng
nearly 25°o of the Town's sales tax revenue. Diversification continues to be an important objective so
that Be W n can better mmadwr the effects of economic cvcles and their impact on semi eccs. To that end.
We Town will move forward with key economic developltlent efforts, Weluding the Lets Gatos Boulevard
Plan. General Plan Update, and North Forty and maintain its outreach and support of the downtown and
local business through the continued hilldln, of the Economic Vitality Manager.
Los Gatos' property values remain largely stable, although the Volume of housing, steles has decreased in
the past year. Turnovers of pre-Proposition 13 housing,. which are often ref clued at current market rates
stay help offset the loss of property tax 0-OWth duL 10 the slOW housing market. 'I"ralnsient Occupancy
Tax (TOT.) has been reduced by 5% due to a decline in travel and tourism. Licenses and permits have
decreased: the majority of this reduction comes from the decreased fees for prevatc development aethity
and related tees and permits. The FY 2009i10 projected revenue for licenses and permits takes in
account overhead changes and fee increases adopted by Council in April 2009. .A comprehensive fee
study es scheduled for fall 2009, which will more accuratel}' determine tile: level of overhead and fees that
should be chargc(I For services.
Lastly, charges for Town services have increased by S400MOO clue to the General Platt Update
reimbursement to the General Fund. AH other revenues were adjusted based on the latest informateon
available from the state or recent revenue trend Nsio, and other information prof ided by Town
departments that track particular revenue sources.
Operating Expenditures
he gowns General Fund operating btldgm expenditures Cor FY 2009 10 ha\e dccrca;cd by S906.1100
compared to the prior year's adopted budget (excluding, Rind transfers). These expenditures are comprised
of six imij lr categories of costs: saki-ics and benefits paid to employees N\ ho proylde services to the
comman itv (S9'1.434 decrease), grants and atlards (S69200 decrealsct internal selAice charges
1S133.TS2 decrease). debt service 01.830 increase) and other operating expenses for supplies and
scl- ices (S1 "6.6`5) increase due to cast of lit inc adjList nlcntsj.
Despite the decreases in expenditures. salar and berates continue to be the largest ponio~n (64%) of the
-1-x il-s operating costs. and include increases in post retirement health henctll Costs dale to state
lelslatlon IS\ YON) and actuarial Mlrlll'elncllii as prescribed by the GotCrrnicnial Accounting Standards
l3o.ird Statcinent -45 61 0,000).
State Budget Impacts
Detains on the State of California Proposed FY 2001) In hudget 1yill available 1olkm ing the May 19. 2009
election. While budget discussions are underpay, actions by State legislaiors trill he illiluencctl by the
outcome of State-driven budget balancing, ballot measures, including, but not limited to: budget reform.
1-:,
financing for public schools and other- key State services. and the expansion and financing of State lottery
revenues.
Accordinu to the I"em-nie of California Cities. GoNernor Arnold Schwarzenegg r is prepared to propose
suspending Proposition IA. a 2004 constitutional initiative protectimi city and county revenues. to borrow
S°o of FY 200S 09 property tax revenue from California cities and counties, which is estimated to be
nearly S2 billion statewide. It is estimated that the Financial impact to the TO 11 could be in the range of
5650.000 - S500.0W Staff is developing, a contingency plan should the Town lose additional properly
tax to the State.
Other hindin, sources like the $100,000 Community Oriented Policing (COPS) grant, vehicle license
fees, and the state mandated costs reimbursement also remain at risk. Staff will continue to monitor the
State budget situation and work proactively with the Lea~,:ue. of California Cities, legislators, and other
professional associations like the Associations of Police Chiefs to provide local revellUe sources.
Forecasted General Fund Reserve Status -June 30, 2010
The total General Fund Reserves are forecasted to close at a balance of approximately S21.S million at
June 30. 2010 (excluding approximately S'_.2 mullion in funds set aside to pay accrued compensated
absences). In addition to the approximate S2.1 million of' General Fund Reserves set aside for legally
restricted purposes. the Town has approximately 519.7 million in General Fund designated reserves
established in accordance with Town Financial policies and operating and capital budget requirements.
The forecasted June 30, 2010 balance of 519.7 million in General Fund desiLmlted reserves include S3.7
million in reserves for economic uncCrtainty. S3.2 million in reserves for future capital projects. and S5
lllllllOm ill 1-evellue stabilization reserves, anlonu other smaller reserve balances. The combined balance of
S3.7 million ill reserves for economic uncertainty and S> million ill revenue stabilization Constitute
approximately 27% of the Town's annual General Fund operating budget. Nationally, a contingency
reserve of 1 5,°.a of the Town's General Fund operating budget is considered to be indicative of a strong
financial position for the local governlnent.
Oven-ie,vv of the FY 2009110 Capital Budget
Of vital importance is the Toun's continued investment in infi-astruCture preservation and the addition of
ncNv capital asset; to benefit the community. Tile FY 2009 10 proposed budget funds the first year
(2009 10) of, the Town's Five-Fear Capital Improvement Plan (CIP). Total appropriations for F1
2009 10 are S_16.9 million. consisting of S2.5 million in new project tiuidin,. and S24.-; million in
carl-N-over fulidin'! ti-oill the prior year fir projects like the lie%%- library or the police services building, that
Span [Multiple "Carl. Of note 111 the ('11, is Colltillued fundilW fOr 111VeStlllCllt ill the TOR-I1 i strCCt SvStem
inirastructurc. ]it the last tell vicars. (he Town has invested approximately `,19 million ill street
improvenlcnts, Next year, the CIP proposes a total of approximately Sl.l million in additional new
funding dedicated for various street repair and resurfa61111 projects in the Town.
The proposed CIP includes approximately S18.8 million in estimated carryover funding for two rsew
public facilities. the police operations building (S1-1 million) and the new library project (S17.7 million)
cos discussed earlier in this messauc. 13Th of these prkljccts are significant projects for Town staft'who will
be working to Cnsurc a successI'll I completiOrl Of these facilities that 31"e expected to set- e tile C0111111ullity
for 111,111%. years ill the futurc-
The CIP also proposes S600.000 for Civic Center site impro%ements to inll?ro\e circulation. access, and
parking. -fhese inlprovenlerlts inclalde undet-grounding of PG&E overhead electric lines. relocating,
under~.round utilitiCS, recollfi,,urin<< parking, and enhancing access to Pageaw Park. Zhe Ci%is Center
project is funded firom GFAR (524;0.000) and the Utility UnderUround Fund (SI-50.000).
A-r,
Lastly, the CIP proposes the reallocation of 5100.000 in of Proposition 40 State Park Bond funds
provided b,, the City of 'Monte Sereno. Approximately S87,000 would be used for the TO W11 Fountain
Filtration pro=ject and S 13.000 for the Bachman Park Basketball ReSUlrfaclll, prt~ject. However, park- bond
funds dedicated to Town projects have been frozen by the State: of California due to the bud:-let crisis. It
is anticipated that these funds n ill heconle availahle sonletinle in FY 2009 10.
Future Challenges
Prulmi cd Rciv.%.%imi - The Cmprccented (with the exception of the Great Depression) length of the
ccorlolllie recession has negatively impacted General FLIIICI operating rc%,ellues tllrout1I1 the loss of
property tax growth, sales tax declines (inCILIdin<< the closlu•e of Rehr dealers), mid sluing,, of private
dcvelopment activity amonL, other-;. If the ecolionlv does not recover to the modest <,rowth projections
assumed ill the Five-Tear Financial Plan. more adverse impacts to services beyond those Current1v
1)r0jcctcol arc likely" to occur.
.Strlc~ T(IX l rrl,rtrrrf)ilitl - Sales tax rep erlue accounts for approximately ?S°o of General I-Und operating
revenues. `elflix. an intemet retail provider. generates a siffniticant portion of this I_CVCIltle. Which
continues to grow at a rapid rate. A strop, and diversified sales t IX rCN enue base makes the Towil less
vulnerable to Mlle Unexpected loss of a vital sales tax ~(generator. For plannhig putlioscs. veal- fRc of the
FINc-fear I-inaneial Plan includes a provision for the loss of Netllix's sales tax revenue. This
conservative approach will enable the ToN\ ti to better plan for future service delivery in the absence of
this vita] suurCC of operating revenue.
S7r•uctund lrrnc(rl(r,rces (OPe)-aiin Deficits) - Despite the adjustments made to dale, the Iiye-year forecast
indicates that the current Operatinu revclllle stream is inadequate to meet the ongoing costs Of Culn"ellt
SCI•yicCS. if this ongoing stnlctural imbalance is not solved with pernlanent on4,Foing reyerltle increases or
expenditure reductions. the level of 11111)ULulcC Would N~ orscn each year leading to annual projected
shortf'llls raluillu from SL4 million to S6? million in the fiscal years following ?00910. h-Ixny other
jurisdictions in Silicon Vallee and throushout California are alreadv facing-, these challenoes and play
identitj- usable solutions for Los Gatos. For 1,11MIcly, the Town's strons reser\cs and past fiscal prudence
provide some time to address these O1l1_'0in2 challensitl!_' issues.
PI R.S Rctirc',uc'rrt Barre/its - Ill%estrllent losses cxperienCCCI by CalPcl"s since Summer 1-008 are expected
to be in the ranee of 20-30oo. These losses exceed the statutory ..coli-idor" tnr rate smoothing, and the
I'm%n currently believes that employer PI:RS rates could increase by approximately ;t}°s beginning fiscal
years "M 1 12. -rile Five-Year Financial flan is bein2 updated NN ith these hi,-,hcr rate;. which could be
reduced by 1 recovery In the Leneral stock )Markel alld or Cllallt,es in
1et,1S1aC1011.
Lirrrircrl Cerl>crctn' Irrr hllicrcrrurtruc f rruJirr In past years- the Town has relied on a practice where halt
of am excess revenues available afler replenishing certain required reserves "ere placed in the Town
Rcser%e for Fulure Capital Improvements. :'mops other capital uses, this reser~e ha; hcen the prirllal-y
llllldin" Shell-Ce for street ill1prOwilicllli oxer the past 10 "ears. This investment has increasci-I the Town's
aycral_'c Pa\ cnlent Condition Index (PCl) fi-orll a low in recent rears of 64 to it; Current ]c cl of ? I. IThe
PC 1 Index is an indication Of payenlem condition ai a poll)[ of time. with 100 beln_' Considered the best
pl>sslh]c COtlChtloll.l HoR'e%e[ the l(mll Ct}11tIIn1Cs IO build 1 large ll[lillllCled dcmand for street 1114
Sidewalk improXelllellti thl"OU<11Ollt Mlle 101111. Alteill1011 to the funding heeded l0 sllpp0l'1 10 These
delllatlds will be required during the next five years.
Conclusion
For the foreseeable future. the ToN n anticipates fiscal challenges and 1MCeruli1Ities until the global.
national, and local econom% improves. Responding proactiyehv. the Town recommends reductions to
operating expenses and reNetlue ellhallcemclltS :Illd assoClated Sel•ylce delllet'y all1ust111CIIIS [llta]lllg
I
approximately S2.6 million for the proposed FY 2009/10 budget. If the economy does not improve in the
short term, the financial forecast indicates that more adjustments will be necessary to balance future
budgets.
In light of anticipated deficit projections, staff has already begun exploring opportunities to enhance
service delivery and lower operating costs through resource and workload redeployments and
organizational restructuring. Staff will also be vigilant in tracking developments in the local economy and
at the state level, enabling the Town to quickly respond to changing conditions. Changes needed to
respond to more severe revenue declines due to a recession or unanticipated State revenue "takes" will be
brought to Town Council's attention in a timely manner so that the Town can implement the appropriate
response to conditions as warranted. Deluded in the range of options will be use of "bridge funding"
from the Revenue Stabilization Reserve or other appropriate funding sources.
I wish to thank all of the departments, in particular, Department Directors and the members of their
management and support staff, who worked diligently on the preparation of this budget document as well
as the following staff members:
Stephen Conway, Finance and Administrative Services Director
Pamela Jacobs, Assistant Town Manager
Rumi Portillio, HR Director
Jenny Haruyama, Assistant Finance/Budget Director
Glenda Cracknell, Accountant/Finance Analyst
Gayle Barr, Payroll Specialist
Linda Isherwood, Accountant/Finance Analyst
Gitta Ungvari, Administrative Analyst
Respectfully submitted,
'4~ CZ~~
Greg Larson
Town NlanaLer
A - X
inn
200
'S7
r, p
FINANCIAL SUMMARIES
Total Revenues and Expenditures
Stn+rrrrarr scheihtles which Provide a high level orcr-view of the entire Town hudget
, in cr ltrud-tt~re summa v, as
hell as hr fiend-specific and cutegun i1h. mmynen.r levels.
Total BLOLeted Fund Activity
C
- 3
Total Revenue. Expenditure, and Fund Balance Trend Infonnation
C
- 4
Total Revenues. Expenditures, and Fund Balance - 5 Year Sununary
C
- 6
Total Town and RDA Revenues - by Fund
C
- 10
Total Town and RDA Expenditures - by Fund
C
- 12
"hotal Town and RDA Revenues - by Category
C
- 14
Total Town and RDA Expenditures - by Category
C
- 15
General Fund Revenues and Expenditures
Summarv schedules which rdentili• the Towns General Fund operating sources and uses at the department and
cate;orv levels. The Fund Balance.-lc•tivit. enunrri_es the General Fund sources and uses which impact the
resulting ending fiard balance.
General Fund Revenues - by Department C - 16
General Fund Expenditures - by Department C - 17
Generai Fund Revenues - by Category C - 14
General Fund Expenditures - by Category C - _'0
General Fund Tax Revenues per Capita - Cities of Santa Clara C'ounn C - 11 j
General Fund Tax Revenue: - 10 Year History of Ke} Tax Reyenues C -'3 j
Gcneral Fund - Fund Balance Actin its C - 4
Operating Transfers
.1 sc hedulc surrrrrrcrri=ing actirits- hi, Bend, u/ estrrnrted liatcl translt'rs for the prhrr rear crud hud,eted fur the
udrrpted fiscal tear.
Schedule of liter-fund Transfers C - ?5
C - I
FINANCIAL SUMMARIES
Fund Balance
Feud Balance schedules. one x hie {r saunnruri cs activity and ending 1?ard ludcnrc cs to provide a quick look at
the onmin" stuttrs of the individual fiends. and another which proridcit ? rear rrrucl
Fund Balance Activity Summary by Fund C -'h
5 year Comparative Fund Balance - by Fund C - ?R
Departmental Budgets
Departmew Ic%-el schedules provide an overview of lioulill" source (lilt/ c Penditurc trse. bl. each jwoc "wum
within the deptar7mrrrt.
Department Ices enue> - by Program C - 30
Department I:xper3 rtures- by Program
3 2
Staffing
The lethor position whedides provicit° a summun. level vieu. of operational staljin" crssi«ntrtrnts. fiurdilm". and
wencfc. 777c Pcrsolmel Chrntgc•.S sum marl. di.s( usses stullim, hwc h; crud i'abor co.st.s itr more' detail.
Departmental Staff- by Fund ........................................................................................................................C 34
Summary of F'rF's - by Department C - 3j
i Year Hi,torv of Funded Positions by Department C - 3h
Surrm1arv ot,Personnel Change .
Positions by I lome Department C - 43
C - '
TOTAL BUDGE'T'ED FUND ACTIVITYSUMMARY
FY 2009110
Fund Categorc
Operating Funds
General Fund
Comnrllnin Dc% Block Grant
Non-Point Source
AssessFncnl District:
Equipment Replacement Fund
Workers Comp Self Insurance
ABAG Self Insurance
Otlice Stores Fund
Mgntt Intimnation Systems
Vehicle Maintenance
Facilities Maintenance
Total Operating Funds
Trust & Agency Funds
Library Trust Funds
Parking District Agencv Fund
Total Trust & Agency Funds
Capital Funds
GEAR
Trallic Mitigation Fund
Grant Funded CiP Projects
Storm Drain Funds
Construction Tax Fund
Gas Tax Fund
Total Capital Funds
Redevelopment Agenc_r Funds
Re%enues,
Expenditures,
Fund
Estimated
Pl Carnfr~rds
Use of FB
Estimated
Balance
F
und Balance
and
and
F
und Balance
Change
71,2009
Transfers In
Transfers Out
6,'30/20 10
From Pl
S
21.337,637
S 3'S' 3.905
S
32-522-589
S
21.589.001,
0.0%
675,173
143.975
333.975
480,173
34204
135.000
147.;35
21.569
9 3.605
15.`360
41.290
86.1 ; 5
3.175.135
3 19.2
3 72.697
3.141.718
2.677,561
692,510
648.731
2.721 294)
1.60
1,880.16+
528,990
606,812
1,802.341
!.1`,
258.125
124,500
146.000
216,625
(x.11")
2.152.621
1,038.420
1.151.483
2.039,553
t>.3^0)
264.702
618.400
604-824
2'18,2 i5
5.l 'o
652.664
1.085?00
1.171.246
566,613
( 1 '0,1
5
33,751,640
S 37,266,040
S
37.754,037
S
33,263,643
(1.40-q)
S
323,009
S 6.000
S
317.831
S
11,178
{x)65
3',L443
143.380
145-730
3-14.09',
0.394
654,452
154,380
463.561
345,271
(47,2%)
S
9,942,127
S 15.328,564
S
22.673,928
S
2.596,763
* (73.9°0)
79,233
65.000
65,000
79,233
0.0%
402,350
1,989,093
2353,483
37,960
(90.6°,,)
677,295
105.850
55.000
728,1-45
7.59o
1472,243
52.090
350,000
2.174-123
(1-11 °r,)
977.759
595.670
1.279,064
294.365
(69.9°0)
S
14,551,007
S 18,136,257
S
26,776,475
S
5,910.789
(59.4-,Q)
Capital Projects
S 1,174,149
635.000
1.103,676
S 1305,473
t2h."'. i
Debt Sern ice
60)9-64-)
6.744.490
6.295300
7.14
6.7%
Lo1N Moderate Housing Program
K612-532
1.771.410
383.354
10,0211.6118
16,1 0.
Total Redevelopment Funds
S 17.106.323
S 9,150,920
S 7,782.330
S 18.474.913
8.0%
TOTAL ALL FUNDS
S 66,063,421
S 63.707,597
S 72,776,403
S 57,994,615
(12?0"0)
This Total Budgeted Fund Acti-ity Sunman snc~dule groups the Tuun's funds into four categories based on fund purpose
Opcrattm Funds - Ongoing operations are funded out of the carious Operating Funds. This includes the To%%n's General Fund
departmental program operations. as well as special re%cnue acti%hies and internal sen ice functions.
To-rim & -4-nci Frrrrds - These funds are held in a tiducian capacity. with little xariation in acti%io, The Parking District
Fund facilitates a debt ;ers ice function. and the Libras Trust', are ltcld for special uses for the Libran.
Capital Frrntls - Representing the capital improvement progrlrn actin it.. the Capital Funds retlec( the Jurtif cant progress made
in the tm,uin; hush in the capital program to complctc projects, and the rCSulting decrease in tend balances.
Rederclnpnn°nt .4ge)Icr Furrds - The RDA is financially external to the To%cn. honetier it is inchtdcd in the Tostin's budget to
ref)ecr the integral association bemeen the too agencies. These funds represent the three functions tit' the RDA: the capital
pro,_r:un to enhance the project area, the financing aspect oftltc A,-,c m:%. and the affordable housing element of the program.
* The ka,,r rlerclrrre In /fold balance Is pr-rmrrrilr fill nhuterhle' to arrrlrru•r_ed appropriations for flre rreu prrhrr oprrerliurr.ti huildiu,
and the' nt'u' lihrurr.
C'-3
TOTAL TowN & RDA
REVENUE, EIPENDITURE, & FUND BALANCE TREND INFORMATION
- ---Resenuc: ~-Ependitures
191)9 O3 2000 01 '1x11 u_ 2002 113 2lHl> 116 _1006 01 200- 08 '-iHl`r 09 _109 IU
Total Town and RDA
Fund Balance
ru,1Nx},nn0
f~ll,l}lN1,S)IHl - -
-Ul,l }I1f I,(lI H 1 -
r'1
~o.I N N 1.u~ ~0
1999.00 -100001 21X11 0_ ?tns- 01 '_IHl' ua _(x}>n6 ^00607 ^_00~ IIX 2w)", 0« 'IXI4'f0
i ear End
Reference
Revenues
and
Transfers In
Expenditures
and
Transfers Out
Designated
Fund
Balance
1999 00
-audited
35.98-4.699
30,122.155
S
;5.S 31.3'5
2000 01
Actuals
35.984.699
31397,545
S
46,025,269
2001 02
Actuals
41,591.489
42.259.090
S
39 285.225
2002.03
Actuals
47?85.614
40.684.365
S
-1-1,995,133
2003 04
Actuals
36.874.439
40.684.365
S
41,177,235
3005 06
Actuals
47,288.1'14
40.702,404
S
52? 17.142
300607
Actuals
57,356,537
50,324,153
S
59 249,596
2007 08
Actuals
57.785.643
54.751.426
S
62,283.413
3004 09
Estimated
57.403.529
53.623.520
S
66.06 3,421
2009110
Adopted
64,707,597
72,776.400
$
57,994,616
*Evi7ctufaures urrd Trwlsj~rs-Orrt MM. rA«Cd RCIOI rrs (bier to the iu)clusiorr ofplanned and currtyurui rd capiaul prgjc'crs.
f plrro.rintutc°Ic S14 .1l jirrrdirrg Ji)r Library project it ill yarn lranr issxurrcc n1 Ct?rrllFcruec OJ Pcfrrjc rjt<rllnrt ICOPI in harm e rc'urs.
C-4
TOT.M. TowN & RDA
REVENUE, EZPF\DITURE, & FIND BALANCE TREND INFORMATION
The Tovvn continues to focus on priority iSsueS of maintaining= public safety: nlaintainim, and enhancinh-)
inframillcture including street,, and parks: and providing library. Conlnlurlity deyeloprllent. and community ser ices
to the Tom n 's Community, These pr loritie, are coordinated with protecting the Town's fiscal health. and Cll,rfrnlg
cost efficient and effective deliver of Torn-%yide administrative services. A continued emphasis oil the
implementation of various cost Sayings. revenue enllancenlents. operating efficiencies and a policy to establish a
reyenuC stabilization resen"e over recent years lime softened the impact of continuing, negatiVe fiscal de\elopnl2n(S:
however, as depicted in the Revetule and Expenditure, graph on the previous page. furl balances are not expected
to Llro« in FY 21009 10. Fund balance, are actually expected to decline due to the use of designated re;er.2s for
ital capital improvements as approyecf in the FY'009-1 3 Capital Impro\enleilt Plan.
The FY 2009 10 budget is a balanced bud!,zt. but a the Five Year Financial Forecast project: continuing deficits
each rear thereafter if the economy doesn't improve significantly or further correctl%e actions not are taken.
Shortfalls are the result of recessionary illlpactS oil the Toga's locally generated re\eilueS and projected cost
increases for employer paid benefits due to PERS investment losses (anticipated to be charged to cities in FY
'OI 11') and the ongoing impacts of funding post retirement health benefits on an actuarial basis as required b\
Governmental ACCOurlting Standards Board (GAS13) Statement - 45. Other key trends atfectim-, the fund balance
forecast include:
Scalru.r and Benefits Inereuses - Salaries and Benefit,, account for 30.7"." of the Town's total expenditures and 64°,,
of General Fund expenditureS in FY 2009 10. Dcliyen" of Town services is highly dependent on labor. The single
largest driver of this cost has been the Io%m', contribution to the Public Employees Retirement System (PERS) on
behalf of public safety employees, The Town's safety retirement contribution rates paid to the PFRS Im e more
than doubled in the recent past years - from 16"0 of covered payroll in FY 2003 04 to 33.6"0 in FY 2008 09. Ill FY
'009 10 this rate chanties to 33.8 and projected to be fighter in F1''f}l0 11. All Oth21" Clllpl0\eC l'Olltf"llill[loll rates
to PERS have increased markedly. from 7". in FY 2003 04 to 1-4.58°a in FY 2009 10, with the potential for larger
increases in FY 2011 12.
In a proactive response to the fiscal challenges facing the Tome. the nlanaLyrenlern <rroup recommended to forg=o any
cost of 1i\ ing and performance bonuses for FY 2009 10, whose approximate S2_00.000 in annual savings has been
incorporated into the recommended FY 2009 10 budget. Simultaneously, employee bargaining groups were in
discussion vyith nlanagenlent regarding the potential for approximately S-1 50.000 in budget savings obtainable front
reduced cost of hiyim-, increase;, ffrl(,ng)ls. Or Soule Combination of both. For FY 2000 10. Elie Alemorandums of
Understanding (IOU) for the To\yn Employee Association J EA). American Federation of State. County. and
MUllicipal Employees (ASMFE). and Police Officer; Association (POA) stipulate >alan increases of 3',). 30". and
4" respectively.
Other Cost Drivers - Chief anion, other cost driers are the continuing rise in ener,v costs, including fuel for
Police vehicles and Parks K Public Works field trucks. water for Town parks, landscaping and facilities. and natural
gas and electricity to provide heating. air conditioning. and lighting for public infrastructure and Eicilities includi112
street lights. parkin, lots. parks. and the To«n'; Civic Center, Neighborhood Center and Colporation Yard facilitN.
The Energy Information Administration of the US *overlunent projects that energ\ costs will continue to increase in
FY 2009 10. A-; a result. the To«n will continue to explore energy efficient alternatives at existing and future
fac ilitics.
Revenue Rec•overt' -Durin!, the boom years of the mid-late nineties, the To"n ; General fangel opera61111 rCVeMleS
increased at an mcra«c rate of 13.8"" per year between 1996 and '001. However, between 200' and 2004 General
Fund revenues declined, but subsequently Shooed shills of reco\er in 2005. Exeluding two one-time revenue
Sources (F)_'008 09 Vasona land sale of S6 million and FY 2009 10 S14 million library project bond proceeds). FY
'009 10 are expected to decline. This represents approximately a 3"„ decrease in re\Crlrle Compared to FY 2008 09.
Recovery iron the Current economic recession is predicted to be slo%% and rC%MLICS for FY _'(W9 111 arc expected to
shot little Or 110 ,rovyth.
- r r ~ r ~ r r
~
r r
~ r n
-
'r.
C.I
T
r l T n
T
r i
-
N ~
f
r r r r
~ i r
r
- r
r r r
h
.-r
f
-
- -
- -
T
Y
Y_
z
rl
yc
~
ri r
=r
N ri
ri
r
N
N
a
.
C
C
N
_
f
f
- r I r r r r 'r r
T
-r
Y
n
-
-r r
rr, r_, r
x
r r n
!
rv.
fl
-
fl
fl
r
I
r i -
Y
r l
-
n
-
r!
•f
C
a
rlrln~c
~c n^'r.
~ x "-n
ri
-
lrl
n
_
x
x
,
J
= =
ri x - - - rl ri
- ri
ri
-I -
-
rr
-
fl
W
N
_ 1 rte.
Y_ r Y
r
- -
-
~
rte.
~
rl
'
I
~
x
r_
V
N
r
rl Y_ n '
YI Y fl fl
ri -
^
r _
r! f
- T r
- -
-
Y
r!
rl
Y_
n z7
f
Y 'r.
-
r
L
!
-
rl
~ - '
1
ft ~
rl
l
-
T
J
-
-
T.-
M
^
fl
r. - Y r
I f I
-
r 1
'f_ ~
r I
_
r.
r!
Y
f
f,
C-n
/
r.
I
't =
f.
Y _
w
n -
~
I
-
l
f!
.f
~
N
i
i
N
~
7
r^i~ii
A
Y '
f
J
/
It
N
-
r
f
i
!
It
N
y
~r.
rl I
- ' r
'T
r
!
i / - - - - - - - - - -
I~
r
i
r
~ T
r.
f '
r - I rt
- 1 rt n C~I n
r ~ r-
n ~ -
r.
- r!
f.
- n
f'
- Y
f~ r J Y - Y
r.
1!
i
f 1
1
-
ry
f~
T
-
x
r
QC
Z:
z
r.
In
- I
1
J
rl
f i
Y.
fl _
- x
Y ~'1
CI
?
- -
J
!
h
x
r! -
v
r
rl
= ~
rv
ri
-
- ri
ri
ri
- -
r= -r
i`
- -
t=
h
rv
I `
-~Jr r
V ~
1
C ~
V
v G
r C
N -
J x
N
x _
N
N
I
r
~r.
- =
rl
=
-
rl
r
=
~
`
=
-
- r x
i h
r r I
v
-
-
r
h
N
r
r
-
r
ri
-
x
-r
-
ri
rl
-
- - I
I
- h - 'r,
Y
h
x
Y_
- 'r.
' I
oC
-
Y
f
~
yl
-
-
-
1
l
~
T~ rl
rl rI, - -Y.
rl
f
rl v
Y r"
r
ri -
-
r
rl
Y
r.
rl '
x 7
ri
fl
-
-
•r,
r-
rl
T
h
h
~r. Y
ri -
rl h
r
~ T r
h
ri
,r
r r
J
r
r
f
ti JC
I
i. !
- x _
N .M
f ~
~ ~yy
I
v N V.
r!
I
I
N
n - _ h
f _ -
_ - - % _ -
f
t h
A
r - - - -
- I
1~ h t J - -
f Y '
"I r I
I -
J 1~ - -
y `
f
J -T
f
r -
r
f _
To-rm- To« N & RDA REVENUES
Bi
Ft-ND
(Includes
Transfers In)
I
2111}5.116
?11116, 117
20111TO8
2008 01)
20118-09
2009110
Change
Fund Fund N;tnre
Actuals
Ac It Is
Actuals
Adopted
Estimated
Adopted
from 1'F
General Funds
I I I General Fund
.'.493.1;;7
-3.1157.(,47
?.4,5,6;;
;8-t1};153
32,523,905
0 1"..
I I I CpccialReceriiu Gnaw,
_S 11)
[5.5;
Special Revenue Faints
_2l ~ohd \\a,te \lanauement
: xx_44'
_-1.511;
21„-153
111 Il4i)Ilou,im Rchal,1111sion
>1.itx
3'_-1411
51.111it1
31,.x, 11
35.000
211 I11 [1-(- DBI;
1-9_164
66.'51}
1114.-( C
1 13.9,)4
14_ S, 911
105.975
14.4°1
Ir1,an Run-O1 I'ro„T;tn1
1 h,+i3
1741)6+
16r,,660
1 .;.(Io11
13515111)
135.000
1111".,
timer \lainicn;111Ce
111 .341_
-
-
-
-
-
\s,e~,ntent DF,[rl~ln
231 L3lackti+ell Dktrict
3 2IU
3,252
3-3US
3200
3?6U
3240
I_;"„
232 Kemtedv \le;ahm, kt ict
I0,iS9
111.735
10.549
In-375
10.575
10,555
1.7"„
'3_ 6011itti Court D1111 jCt
4.27(1
4.380
4.374
4 .ND
4.400
4,340
1
3 Sa:I(a Rosa 116j ,h(-; Dki ic(
I - '
'1.,,11)
7-1(,7
6.481)
6.500
6?00
6.000
234 \ a} nlta FIC1_,ht, 1)I; im
`1.`)11)
9.973
9,9!11
9.775
9,595
9,565
Ot)".,
11illNook Disinct
-1.063
2 .1;;
I,vS3
l,'75t1
].3511
1,560
14.(""„1
\In+so Del Rancho
-
-
Infernal Service Futrds
hl I IMl In,urtnx Fund
;06.117
>3-_-6'
;16-431,
:45.41)11
566.g1u)
528.990
2 II",
„rkcr's C ,ml, 5.1110:urmcC
e1 75
6(11.!)5`7
66\.51`1
6:2 \1111
;41).rn1n
692.5 10
6 1"
r,2I \lanaLemem Inl'o acln;
8221.(141
15S.e>41}
951.`35'
1.0-4,v71)
1.1166 530
1,035,420
13.4",0
6'2 Oilicc Store, 1 and
S4,593
51,9;3
1114.5-11
1-14.4111
143.000
124,500
0.51"„
631 Fquipmcnt Rcphecmcnl
403.370
357,70(1
40).460
421.47(1
421,521)
3392SO
119 i"„)
632 Vehicle \laimenance hind
i1}1.765
i98.5 'm
612,247
53';.1011
537.100
618,400
Q.911„)
633 l acililics \Iaintemincc Fund
I
131(17.454
1.143.352
1.156.;111
1,138--101 1
1,12'.666
l,l)85 200
(4.711,,!
Tr++ct .4genct v Fumb
I I [ it,rar% 1111,1
46,6116
1`.4411
24.30
1 S.9utl
3].6511
900
195
-11 Ilookedon llwoj I'm_jecl
13.51;
4. S;;
;_141
3.950
3.5511
2.100
146 ,".,I
-13 frust Beyuc,I
4.321)
7.4-11
4.0511
,.1',1,11
6-11011
2.000
171,4"~I
-14 1Scttti \let Icndon [ru,t
-
4-11:11
',.I Wit
3,601!
:-11011
I.U00
-11 Parkins District :Sti
144.4311
146,:;:
l5-
149.40;
145.46;
148.380
I"•.I
Capital Project Fronds
411 (I'IR
!.(1'_4.5,1
1112
6.,155.75_
_.7(111.6;4
2!55-,391
15.328.564
4hlh",
,
421 t 3rant Funded 4 11, I'n,ject
1,3304
6 }2,;S;
11114,395
3.01) .156
1 66
262.017
11)1 .3"..1
461 till,rm Dr;1in --:1
45.;11;
5 I.h94
',1111'_
1'.'.50
171.1190
45.220
17_1
461 ~p,ncl Dr.Iin
201, 14'
x.11 11
64.394
6:,11211
_ ;.0101
52,6311
I In..N
41,3 tit,rmDnim
,2.465
I1.1)II
11.P'-'
I3n
11,Inn,
5-0011
-11
4-1 I I.Ilti~ A1,tr~ainn
,-i.rlnrl
_;.,1x,1
nr.
E 1!1.1 11l
65nj}i)
:,I lr',
4-2 Coii,( t film I n.lcrcl,,und
I4'.413,
153S;I
1116,nvr,
146.',-II
)-,1,1111
;2.080
Ir,4.4"
41,1 (d. Tax - ~ur.l & ~1en.11
„4 ;-I
;'u cwI
;r,r1.„in
:>4-'_111!
;11t, 011
5U;,6 0
u^.,
Rides. dopme'ut. f{r++e.r F girds
91 I RIM - Capital I'mjees Ilme1,
5115.5511
A.,-.44x'
n\ti.if,9
6-'.\;11
„n., wlI
615,000
2 1 RI).\ - Dchl pin i~:c I and
5.524.x1) 6
6.5'14.411;
542x`+3
4+II+.e+T1}
h' 1.1_59
6.744.490
y (P.,l
93I kD \ - I_n:t \[ndelalr 11„1L;in,,
1.1
1,5;4.951
I.`I_"-39x
1.743.6611
1.752.7,59
1.771.430
1.6".,
Total Fund Rev and 'I ratisfers-In
47,288.124
;7,356.537
57,785.643
54,134,382
57,403,529
62.980.521
16.3",,
11h, I unialed 11) l an%fon%ard Grad
Reccnue lin'1_';!l,it3I IIr,'ILM,
1,7-17-1176
Total Fund Re%enues, Transfers-In, and Prior Year Carnfonsards
63,707,597
f'Iu, I zriutcd I .e,,l' It i lid ~~ai:axe Irr I !peal P
mjc.'1,
11 199.182-
I']n, I ,(vimlu,d l „1 PI \ I Ind B,d.v I,e 1111.q, lid I Pre
IKc 11
4117,1565
Total hulid Re%enues, I ransfers -1 n, Prior 1 car Carrn fonsii rds. and [-,e of hand Ii:dance
87,413,935
C- 10
TOTAL TOWN & RDA REVENUES
BY FUND
Internal Sen'ice Funds
6.8co
Special Revenuc Funds
0.50.
Capital Project Funds
28,0
Rede~elopmenl Agency'
Funds
14.1°0
General Fund
i0.3oo -
FY 2009110 Revenues By Fund
2005106
2006/07
2007108
2008109
2008/09
2009110
% of
Aetuals
Actuals
Actuals
Adopted
Estimated
Adopted
Total
General Fund
532,493,187
532,919,772
533,057,647
531475,653
538.103,283
S 32,523,905
502%
Special Revenue Funds
974,638
601,128
005,250
337,084
350,900
314,835
M%
Internal Service Funds
3,959,628
4.179.301
4,489,474
4.567,420
4,548.916
4,427,300
6.8%
Trust K Agency Funds
208,981
181,728
192,850
181,915
190,665
154,380
0.2%
Capital Project Funds
2,372.094
7,572.218
8,989,562
6.745.830
5,185,847
18,136,257
28.0%
Redevelopment Agency Funds
7,277,087
11,886,932
10.450,860
9.826.480
9.023,918
9,150,920
14.1 0.16
Total Res 3 Transfers In
$47,285,614
557,340,979
557,785,643
$54.134.382
S-57,403,529
S 64,707,597
100.0%
TOWN and RDA REVENUE HISTORICAL TREND
(Includes Transfers In)
FY
1999: 00
2000,,01
2001,02
2002,03
200506
2006,07
200708
2(10409
2009/10
1 otal
status
28,275,744
Actuals
60.000.000
35,984,699
Actuals
50.000000
41,591.449
Actual;
;000o_oot)
47,245.614
Actual;
20.000.000
47,245,614
Actual;
10.000.900
57.340,979
Actuals
57,785,643
Actuals
57,403,529
Estimated
64,707,597
Projected
I mist d .Aerie Funds
0.100
C - II
TOTAL. TONN.N & RDA EXPENDITURES
Bx' FuND
(Includes Transfers Out)
2005:06
2006:07
21107;08
2008;09
200809
2009110
9o
Fund Fund Name
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
Change
General Funds
I l l General Fund
'6.636,0-1
32,4)2 ~tl
34,931,799
33.-93,250
33.345,473
32,522,586
43.80")
III Special Rccenue Grants
18 x)39
34,125
-
-
-
-
Special Revenue Funds
2"1 Solid N% isle Alarwgctnenl
301,(,'_(.1
262,569
3117,449
-
296,554
-
211 HCD Housing Rehabilitation
--7,985
429,222
21,376
240,000
176,77'-
330,000
(4?OO)
212 HCD-Coniniunk% Block Grant
179,264
65,844
1(12,397
114,124
142,890
108,975
(4.5°°)
222 UrbanRun-011Prorram
219.'_'}9
177,014
186:400
184.100
1X9,347
147,335
Se,ccr ]laimenance
133.34'
-
-
-
-
°
Asscssmew Districts
231 Blackurll Diilrict
3310
3,104
2.490
3"O
3 1211
3,220
-32 Kenneds \feadousDistrict
',1X1
16.606
6.76-
1;,060
8.060
8,060
232 Gemini Court District
3.215
3.031
3.0'6
5.o})o
5.11011
5,000
001,
-33 Santa Ro.a Heiehts District
6.'6X
5.745
S.63w
13.14!)
13.140
13,140
(i.0°°
234 Vasona Ilcleht; District
1 i.s> -I
12,1--
',955
S,490
r,49o
8,490
0.1}"°
23; Hllibrook District
4,.398
4.472
5.3X0
5.35(1
5,380
0,11°0
Arroyo Dcl Rancho
3.31-4
-
-
-
-
-
-
Internal Service F7rnds
611 SelFlnsurance I'wtd
3Q 5.98X
459,933
85(,,024
610.9110
542,0X0
606,812
(0.%°0)
612 Worker's Comp Sell Insurance
2h(1,675
398,156
47-,9_3
663,640
496,495
648,781
12 'Oat
621 Managenicnl Ink) Systems
641-,()1)4
1,354,050
913,660
1,528,200
1,033,2-90
1,151,488
('-4.70°)
622 0tlice Stores Fund
7'_,702
82,720
107,936
(44,530
1",503
146,000
1-000
631 Equipment Replacement Fund
-131.186
759,669
480.135
373,;317
337,235
372,697
4(1.31°)
632 Vehicle Maintenance Fund
5--0,239
541,452
571,82 1,823
639,300
6(13,691)
604,824
15.40°)
633 Building Maintenance Fund
1,3[9,l No
1,093,959
926.458
1,596.501)
1.439-510
1,171,246
(26-6°u)
Trust & Agency 1,'unds
71 l Library Trust
1 -.695
i 1.3S`1
1 5,3441
15,50(}
2;?5i)
43,875
153.1
-12 Hooked on €lisrorc Project
34,442
1,598
11.44446
(ton 1)-")
7I3 Ness Truss Bcquc;[
-
182,577
°o
-14 Betts \1c0cndon Truce
5.n91
5,{1111
9[,379
-_I Parkins Dkiricr =ti
14-,552
14-.166
145.611,
14 .4n'1
14sAi-
145,730
I1-N""i
Capital Project l'unds
411 GE %R
I.nuj_3n1,
IS 4,0N4
.'Ir,
4.yr1.64;
1,412-,200
o41'"1
421 Grant l undcd ( [P Projec[~
2.n53.1
2-
-.-+14
262,037
Llu
461 ht„nnDram-1
'1;.111111
14-1-4--
13
I
55,000
46' etor!n Drain =
4u1 l', wu
14.15x1
-
4(,3 Storm Drain '
',+\r,
1?4
-'1,111)11
_'-1,4 11
-
11!11111" I
4-1 Tragic Mitigation
205,i)h1
(4,.3601
14,259
S0,1i1n1
Icl,n1111
65,000
30.111"
472 Const Utility Undergnntnd
-
-
350,000
-
481 Gas'I'as - Street & Signal
916,3[)1
1_34,553
824,2'3
339,''-24
466,16(1
606,000
('7-8`.)
Redevelopment - Igenty I•surds
911 RDA - Capital Protect Funds
1,45' 9A)
1.553.439
15
2,360.6''-6
1,873,6_6
696,520
921 RD.\ - Debt Scr%ice Fund
4,591.'31
7,702? 6
6.194.9'1(}
21=.291
6,295,300
16""
934 RDA - lots Moderate Housim.
3'11,6'6
409'b2
403.631)
31-
383,354
{5.11°"1
'total operating Exp h, Fund:
40,702,404
50,324,153
54,751,826
78.686.198
53.623,520
4"42,986
(3S.6°°1
Plus Fsmnatcd P1 ('arn t',, n% aid o! To,.s
n Grant Fundcd fa pital Proiec[ ,\1,1, n,prwiwns
2,091,466
Plus f,Iimatcd PY ( am 1'1) n,ard of Totc
n ( a}"1!aI Pr, ~icct \p proprialiona
21,934,792
Pius Estimated Pl Carrn k,r.s 3rd o RDA Capnal Pr, 1ec
[ Appropria[ions
407,156
Total Fund Expenditures, Transfers-in, and Prior Year Carr fonsards:
72,776,400
C-12
TOTAL TOWN & RDA EXPENDITURES
B*,,, FUND
Internal Service
Funds
6.5°'o
Special Revenue
Funds
0.7%
Trust & Auencv
Funds
0,600
Capital Project
Funds
36.8°6
General Fund
44.7%
FY 2009110 Expenditures by Fund
Redevelopment
Agency Funds
10.7'o
2005106
2006!07
2007108
2008109
2008/09
2009110
2009110
Actuals
Acluals
Actuals
Adopted
Estimated
Adopted
%
Gene]'ll Fund
526,636.071
732027 20
SS 34931,799
533,793,230
S33345,473
S32,522,586
44.700
Special Revenue Funds
909,408
980.210
051,023
581,514
848,353
529.600
0.7;0
Internal Sen ice Fund;
3.545,880
4,689,939
4,333.959
3,536,887
4,580,111
4,701,848
6.5%,
Frust & Aiency Funds
199.689
174.153
179;197
177.333
182,707
463,561
0.6%
Capital Projeci Funds
2,938.011
2,753,530
5,51 1.688
29.618.068
6 .260,932
26,776,475
36.9%
Rcdevelopnnnt Agencs Funds
6.455.307
0.664.977
9,143,859
8,959.146
8.41€5,544
7,782,330
[11.7°o
Tula] Exp & Transfers Out
540,684,365
550.290,029
554,751,826
578.686.198
553,623,520
572,776,400
100.0%
TO'*VN and RDA EXPENDITURE HISTORICAL TREND
(Includes Transfers Out)
FN
Total
Status au, n.uuu -
I999 (10
30,122.155
Audited
2(11111111
1t.397,545
Actual,
214111 (12
42.259.090
Actual, 41).101 .'H10
21102113
40,614365
Actuals
211(15 (16
411,614,365
Actual; .uuu.uio }
2000 07
5ml9o,029
Actuals
2()()7 ()Is
54_7j1.$26
Actuals
200,0 00
5 ;
6_'3
520
.
Estimated
.
•
e
.
.
~
\
\
"
200910
72,776,400
Projected
17,r ❑dopled 11.sca1.1vw- eapendinure total rok( is ,r xpike ,Ire,, to tJJ,, i)rrlu.siun 0/-C L11'n'16nran/ appropriatioii.c 1nr pr For I ca 's
uttrn+npleIc•cl cetpintl projects.
C - 13
TOTAL TOvVN & RDA REVENUES
By CATEGORN*
FY 2009110 Budgeted Res-enues
S1S.OnEI! XY
S 16 )oo t w
512.000,W0 S1o.OCkI.(w r'l
Ss.(xxE ntx) VLFrnaC
Sackfll
56. k U irxY Inter -
Property 1`lisc Reimb Transfers
Franchise__~ - government
54!kk) xx' Tax Fees Revenues - - Interest - - In
- - -_Taxes_ M, - -
52 7> kj i xk
S-
Property Sales Transient Licenses Town Fines Misc
Tax & Use Occupancy & Services & Other
Tax Tax Permits Forfeitures Sources
2005106 2006/07 2007/08 2008109 2008/09 2009/10 % or
Revenues Actual% Actuals Actual% Adopted Estimated Adapted Total
Property -lax S 11,983,-152 514,'_-12,610 514,977,5'-9 S 14,952,555 S 14,325,278 S 14,482,360 '_3.0°0
VLF Backhll 1'roperts Tax 1,923.378 1,990,555 2,452,797 2,206,250 1,301_,186 2,325,200 3.7°a
SalesA Ilse Tax 8,65i,iOo 9,509,947 9.345.432 9.058,300 8,700.000 8,677,460 13-9'a
Franchise Fees 1,130,190 1,162,039 1,659,8^_9 1,756,100 1,66s,600 1.639,'_6{) 2.70.
Transient Occupancy Tax 1,038,664 1,108,257 1,210.000 l,I()n,()no 1,0S0,000 1.7°0
Miscellaneous Other Taxes 457.(M 1 1.447.135 1,203,960 1. 195,000 1.133.4sb 1.157.000 1 R'0
Licenses fi E'crrnfts 2.61 ].10v 2,508,670 2.653,3'-1 2.548.390 1.935,354 ,476,610 39'.
IMCTPO~ernmentalReccnu,~ 4,751.443 3.1s 5,163.;03 'sti.is1 1,960.6211 3.1°0
TonnSerblCC 3'36,2,341J63 2.[52,516 30,9- I-5.vE19 2.551,2'0 4.1°°
Inlemal `cI\Eie Reirnhnrscments 3,65'_.589 3,41)8,551) 4,-14.348.141) 4,36o,650 4'8'--,7n0 6.4°0
Fines & Forfeiture, bn5,331 561.645 3~1.292 41'4411 49-.ISo 496,1)417 CI V°
[nterea Ly3-El'l 3.h30.35a 4.21_,;((5 56.~20 _,'ln,ntis 1.921.35() 3.1°.,
NJ1sCellana1U>(WicrSnurces 4-1'W0' 4.? 31.5'_? ',°tf,n.623 '."',b.1 "s W.`11).444 i-,on2,-2? 2x.3`0
CEP Pmlecl Rcmthursemcm o4,b0; 1;.283 LEI
Total Revenues $46,141,209 $49,092,649 $50,574,208 $51,474,105 $53,571,601 $61,005,584
Plus Tran l'crs In 1.146.Wl_' ti.-1 t, 7 21 1.444 2.660.27" X31.+1_8 1.9'4. 13' 3-1"
Total Revenues & Other Sources 547,288,121 S57,356,535 557,785,652 554,134,382 557,403,529 562.980,521 100.0%
Total Budgeted Revenues (exclusive of Bond Proceeds and Transfers In) reflect mild growth in receipts for most revenue
catet7ories. Some revenues of note are as fol]ovvS:
Property Tae Property Tax revenues are anticipated to remain flat in FY 2009/10.
Sales grid Use Tar - Sales and use tax revenues have been impacted by the national recession. This decline has been
partially offset by the continued success of one internet retail business. The sales and tt;e tax revenue for FY 2009,'10 is
projected to be flat and subsequent fiscal years have a 1-3?o ero%%th. assumin2 that the eC0110111% ShouS signs of recovery.
Licenses and Perntits - Licenses and Permits reflect a projected 4 lo increase _'009 €0 due to fee adju,tinents and
overhead recovery. Development activity i; forecasted to be louver in FY 2009 10 than in prior years. but fee adjustments
and overhead chary=es have offset this anticipated decline.
littergosernatental Reventies - Increases in intergovernmental revenues are due prirtlariiv to adjustment; related to (lie
renewal of the police services contract betvyeen the Tovvn and the City of %lonte Sereno.
Interest- Interest income is forecasted to be louver in FY 2009 10 due to a declinin interest rate environment and reduced
cash balances than prior }ears as a result of ;igniticant capital expC11ditures planned for the corning fiscal year.
C- 14
TOTAL TON'v'N & RDA EXPENDITURES
By CATEGORY
3QO[)n.tx10
25 (<~O ikHl -
20,oWJxxl
15 ~x~ ax1
10 C01tx10 ; l
5.000.00(1 ,
c
Salaries
& Benefits
FY 2009110 Budgeted Expenditures
Operating
Expenditures
Internal
Service Debt _
Fcced - Charges Service
Assets
_ ;
Grants Interest' Capital Transfers
Projects Out
2005106
2006107
2007108
2008109
2008109
2009110
% of
Expenditures
Actuals
Aetuals
Actuals
Adopted
Estimated
Adopted
Total
Salaries and Benefits
S 19.663,420
S 19,823.473
S 30,983,086
S 23 263,513
S 21,938,791
S 22,301,420
30.6%
Operating Expenditures
6.9444.836
7,217.551
8,515,466
10,478,073
9.584 286
10,787,756
14.8%
Grants
353,439
719,785
1,164.306
503.220
478.792
423280
0.6%
Fixed Assets
517.414
394,265
469,509
594,437
326.755
417,074
0.6%
Interest
781.060
771,364
651,556
629,150
629,138
610,970
0.8%
Internal Service Charges
2,981,222
3.223,588
3,468,017
3,602.540
3,649,400
3,449,387
4.7%
Capital Projects
3.401,757
4.655.381
6,786,911
31,167,361
7,347,380
26,869,557
36.9%
RDA Pass Thrus
2,573,514
2.897,786
3210.934
3,543,780
3543,780
3.620,080
5.0%
Debt Services
2,338.327
2.357,075
2,290.602
2,293290
2,293,270
2,316,940 3.2%
Total Expenditures
S 39,555,489
$ 42,060,268
$ 47,540,387
S 76,075,364
S 49,7919592
S 70,801,463
Transfers Out
1,146.913
8263,886
7.211.444
2,610,834
3.831.928
1_974,937 2.7%
Total Uses of Funds
$ 40,702,402
S 50,324,154
$ 54,751,831
$ 78,686,198
$ 53,623,520
S 72,776,401 100.0%
Total Budgeted Expenditures (exclusive of Transfers Out) include budgeted Capital Improvements, which can vary
significantly from year to year. Net of Capital Projects, total expenditures reflect an overall increase of 7% in FY 2008/09
From the prior years adopted budget. Expenditures of note include:
Salaries and Benefits - Salary and Benefit expenditures reflect cost of living increases for miscellaneous and safety
employees (excluding management) and post retirement expenses related to GASB 45.
Fired Assets - Bud~~eted Fixed asset costs stem primarily from scheduled vehicle and equipment replacements. The
,,ariance in expenditures from year to year does not impact current year charges to the departments. only the actual cash
out to replace the asset.
lnternai Service Charges - Internal ser%ice charges have been reduced to reflect adjustments made to operating costs.
changes to equipment replacement schedules. and other efficiencies.
C-15
GENERAL FUND REVENUES
B%' DEPARTMENT
Community
Development
11.4:0
Police Department
5,7°0
Administrative Services
Dept
3.0%
Non-Departmental
71.5%
Parks & Public Works
2.4%
Community Services
Library Services 0.8%
0.2%
FY 2009110 Departmental Revenues
2005/06
2006107
2007/08
2008/09
2008109
2009/10
% of
Departments
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
Total
Coven Creasurer
S 1.250,001
S 2.426,062
S 2.973,491
S 1.140,800
S 1,610,938
S
0-0%
Non-Departmental
23,835,607
22,572,673
23,374,803
23,603,[88
28,913,301
22,923,520
71.5%
' Administrative Services
1.020.979
1,177,015
1.138,510
1.100,600
1,100,000
2,552,000
8.0%
Conimunity Development
3.070,115
2,997,419
2,954,[23
3.834200
3.030,490
3,641,180
11.4%
Police Department
2.024.679
1,722,152
1,583,858
1.664,110
1,793,957
1,832,310
5.7%
Parks & Public )Forks
6[2.975
663,591
606,755
588.300
721.013
771,885
2.4%
Community Services
173,515
1,217,910
205,616
282,100
297,309
261,870
0.8°6
l.ihrdn Department
74.478
78,480
71.532
77.985
66,875
65,220
0 200
Total General Fund Revenues
S 32,062,349
S 32,805,3112
S 32,909,78
S 32.291.283
537,533,889
$32,047,985
100.0%
" Fund I ranstm In:
430.838
114.470
148.369
184.370
569,394
475.920
Net Operating Revenues
S 32,493,187
S 32,919,772
5 33,057,647
S 32,475,653
538,103,283
$32,523,905
*AL, Tonir Afarta-er's 011ice. Hurpia a R<<nrrr(c'.+'. FiruurCC & .-[dminisiratn'e Sen•iccs. Clerk dmim.)o•uritm. Ctrsrornty Sen'ice
Cw11cr. and ifwwl emew 1111brmatiem Serf Mac powranu are rill accounted !or within the Administrative Services DeParrrrrcar.
Lrr F1' 009 111 the Tuun Treasurer "as incorporated iwo.-1(hmwstrrrti1e See-ricer Depar'tme'nt.
x'Trw?,+t''rs 1r e)'g urcrtaserl he-urning in FY 200 Uy jor rtsrdind balances li-om dosed lirnds hC111" NWIISl"rrCd n, IIIC General
Frrml and inwiwal cco-vice rebate iranster.% elkciive F}' 't1()9 M.
C - I()
GENERAL FUND EXPENDITURES
BY DEPARTMENT
Conllnunity
Development
Administrativ
e Services
Non-Departmental
Library Services
94%
6.6%
Community Services
4.0%
o
Parks & Public Works
_ Town Attorney
17.9%
0.7%
Town Council
0.5%
Police Depar
tment
41.3%
FY 2009110 Departmental Expenditures
2005106 2006107
2007108 2008109
2008109 2009110
% of
Departments
Actuals Actuals
Actuals Adopted
Estimated Adapted
Total
Police Department
S 11,368,160 s 11,620,650
S 12,23'_,463 S 12,917,130
S 13,054.1194 5 13,088,615
41.30,6
Parks & Public Works
4,766,513 4,961,343
5,241,604 6,050.840
5,381,533 5,664,047
17.90°
Non-Departmental
1,697,544 1,807,195
2.193,203 3'45.640
2,789,708 2,973,720
9.4°.6
Corrununity Development
2.916,068 2,805,498
3,037,484 3,941,5'_0
3,593,670 3,868,853
12?%
' Adminissraticeseniccs
2,214,363 1_.307,354
2,433,367 2,;10,300
2.358,210 2,373,511
7.5'o
Librar 5ertices
1,879,187 1,9(4,248
1,943,015 '.111,060
2.023.570 2,082,065
6.6°a
Cocrununity Set ices
866,028 1,943,342
1,009,003 1,375,510
1,219,510 1,270,551
4.O°o
l'own Attorney
21.S,744 234,8'_8
?51.654 247,900
250,913 215,373
0,7%
Tosco Council
146.1_49 148,135
147.830 131,500
170,900 160,841
0.5°5
1'm%n Treasurer
75,184 102.713
94,754 109,050
85,610 -
0.0°0
Clerk - Elected
2336 2,315
'_,-118 1_,300
1.200 -
0.0%
Total General Fund Exp
5 26.160,406 S 27,848,124
S 28,592,295 5 32,693,250
5 31,428,973 $ 31,697,586
100.0%
Fund Transfers Out:
475.664 4.179,094
6,339.504 1.100.000
1,916,500 825,000
Net Operating Revenues
s 26,636,071 S 32,027,218
S 34,931,799 S 33,793,250
S 33.345,473 3 32,522,586
* The Toun ,Lcinctger's Office. Human Resources. Finance & Administrative Services, and Clerk .dchninistrator. Customer-
Sei-vice Center, and Vanagoineirt InJornration Set-vices
progr-ttnu are all accounted for within the .{clminisrrvuive Services
Department. In F)'2009110 the Tbtrrt Treastwer- tats inco
rporated into.•Idntinist•atire Serv
ices Department.
C- 17
GENERAL FUND REVENUES
BY CATEGORY
$32.511illion
~
~
Saks & tie T3x
•
$6.9
Propcrty Tax
Town Sen.ices S2.4
I-ic en se; C PC: S2.2
In temo~ernrnental $ 0.8
11.1' fbAfill Pmperty Tax S2.3 _
$1
6
.
Interest
Franchoe Fees $1.7
IvAnsxnttkcupancy Tax $1,1
$0.5 I.
Fund Transfers In -
Other Sources $3.9
$0.5
'
Ftnes & Forfeitures
S0.0 S1.0 S10 S3,0 S4.0 55.o $6.0
S7.0 S8.0 S4.0
2005!06 20061U7 2007/08 2008109
2008109 2009/10 2008/09
Revenue Category Actuals Aetuals Actuals Adopted
Estimated Adapted %
Sales & Use Tax S 8,655,566 S 9,509,947 S 9345,432 S 9,058,300
S 8,700,000 S 8,677,460 26.7%
Property Tax 5.831.822 6,645,436 7,036,875 7.093.300
6,922,920 6,922,920 21.3%
VLF Baclchll Property Tax 1,923,378 1,990,555 2,141,994 2,206,250
2,302,186 2,325,200 7.1%
FrnchiseFces 1,130,190 1,162038 !,659.829 1,756,100
1,665,600 1,689,260 5.2%
Transient Occupancy Tax 1,028,664 1,108?57 1,245,078 1,210.000
1,100,000 1,080,000 3.3%
Other Taxes 0,810 1,209,138 1,144,647 1,110.000
1,103,456 1,127,000 3.5%
Licenses R Permits 2,611,108 2,382,477 2,451),828 2,340,150
1,789,880 2,199,610 6.8%
Itrtergo%ernmenta1 2.779,681 665.608 828,623 864.080
818.638 796,090 2.4%
Town Services 3.006,634 1,988,312 1,851,638 2,271,678
1,976.783 2,353,250 7?00
1 ines & 1 orteitures 608.331 561.645 369.292 412.400
497,180 496,040 1.5%
Interest 1.407265 2,576,116'_ 3,123,491 1290,800
1,760,938 1,580,000 4.9%n
Other Sources 3.059.896 3.01)i,424 1.71 1.557 2_678_225
8,896,308 2,801.155 8.6 =b
Total Revenues 32.062.345 32,805.299 32,909.284 32.291.283
S 37,533,889 532,047,985
Fund I'r nsfers In, 410.839 114.470 1483,69 184.370
569.394 475.920 13°o
'fatal Revenues & Transfers in S 32,493,184 S32,919.769 533.057,653 S 32.475,653
S 38,103,283 532;23,905 100°/0
FY 2009 10 General Fund Revenues and Transfers In are estimated to decrease 0? °r, from the FY 2008 09 adopted
Budget. The Tcivm's operations are funded through a variety of revenue sources as depicted above, Revenues were
estimated by trend analysis and historical data as explained below:
Stiles Trrr - While the Town only receives l cent of the 9.25 cents of sales tat
paid per dollar of taxable sales
generated in the To«n. Sales and Use Tax remains one of the General Fund's largest revenue sources. The FY
2009 10 budget reflects a 4.20o decrease from the prior year's adopted budget. Sal
es and use €az re%enues ha%'e been
impacted by the national recession. This decline has been partially offset b} the cont
inued success of one internet retail
business. The sales and use tax rei'enue for FY 2009 10 is projected to be flat and su
bsequent fiscal years have a l-3no
iyrowth, assumint1 that the econotm- shows signs of recover}°.
C- 18
GF.\II.iva, FUND RFN'FNUES
Propwgv 7'11.v FY 2(n)4 10 property 1_1\ releule i; projeCted 10 ren7airl rel,lticelc flat ilen the non hs,usin , market and
polential pnq)errt lax rrlssessillents. the FY 2O W lei hAgN WQ"S a decrease of 2.-1 oler the prior Ieat's adopted
hu,l yet. I he f,„tin revem, PS cem% of each pn,pen) tax clu it paled by property o%~ncr; The rcriminin, `tu.5 Cent, of
eaih doll.ir i, di,trlbuted to other" [;1x11'_' iltri? h tiOnl: I0Cal 1c11001, and community college dhtrkt, idr,.l Celllsl. FRAF 1
S 11 (1 l.- the County of Salo, nwa I I V cwm Santa Mm C mn Contra! We l2numuon District cemn.
anki odder especial dinvicts (tmAing 11 cem) that wrk the w1l1I11L1Ml .
Town Services - Despite expected reduced %olurric in prelate de%clopment ac[ntry . T,)%ln ser,,i, cN refle,:is a L'ro\ th
iILIC to a combinatlon of fee adlu1tilleltl1. reC:mer1 of merhead char_css and pass through rw nLits.
Licenses & Permits - WeIims and Permlt, re0cm i projected 4 more,>e 2(11.1') 10 flue to tee 11] lU~inlentI itui.llerhead
r"me, Dn lopment ac•tilitl is Areraaed to be lo"a in FY 2W O 10 than in prim j"K. Na fee adjtr mwmN and
o%enccad charge' hale oft"et this antiCll?aled ~iecililC.
Ilrtcl,tiulrrunrrlurrl Revenue's - Inter~olernmen[ai revenue various local. rate. and federal _,rarus and
rcllnbursenlents for pollee. librar_\. and L1Clllial luirdin, pUl-p0sCs. Increases in Intcrgo,,ernivien[al rcCIIUC> are dyne
primarily to adju;nnents related to the Spring _'tHM renellal of the police 'mice, contract he "Cal the Ioltn and the (it1
of \lunte 'ereno,
Interest Earnings - Interest inconle is, forecasted to he lintel' in FY 2009 10 due to a declining interest rate enlironnlenl
aril reduced cash balances than prior sears as a restyle of significant capital expenditure, planned For the cumin, fiscal
y tar.
I•)•anchise Fees - Compared to the prior titian! year. franchise fees, reflect a decrease of 3.8",, in cicctricity and
natural gas sales. garbage and cable franchise Foos. This decrease is a result of a decline on cushAner base groyyth
and price chairues on utllAS charged by the asstlciated y ardors doNg business in the Toys n of In; Mum
Transient Oc cupant•}• Ta_x• - Estimates for 'I ransient (frcnpancs Tax reflect a 13.2° decrease due to reduced WlVel
and tollrisin.
Irmz.%fc'cs Ili - There an no sl`nltteam changes oxpected ll] IN revam cate`al in FS TAP A
Other Sources Other SOLUCes rellect a 40. incrame C,,nlpared to the prior fiscal yCar due 10 acl[usunCnts ill pass-
tllloll-111 rC%CnUC aiccwums anowand 111th prllale dm eh pment am iq- knecast2d Ar the upConlmg fiscal year.
Fines and I'rllft'rture, - Ihese rewnue, in,:Iudc, hbriry flues. admilllmmme Cllallotls. and Haft 11: expel llhich are
expected 11) increase b% SS 1.640 due to More cffici mi parking enforcenlem mana_'ement.
IU
GENERAL FUND EXPENDITURES
B1' CATEGORY
$32.5 Million
SAIn & Wnefits
();~cratinc 1 xpen:cs
Internal fen ice Charee5
Debt Scrn tie
FunJ Iran,rerst1W
Grant, & AA 3rd,
2005i06
2006)07
2007,08
2008109
2008109
2009110
2009110
Expenditure Categon
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
%
Salan & Benefits
S tS,OS5,938
S 18,372,245
S 19,4-45,619
$ '_1,631,000
S '_0,582,091
S 20,659,566
63.5°n
Opcratinglixlxnscs
3,366,154
5,156,307
4,S56,099
6,32 ],-'SO
6,017,S'_1
6,497,965
'0.0°n
Grants& A%kard5
176,251_
134,329
196,042
270,490
299,2911
201,230
0.6°o
InternalScrcice Charoes
2,904,563
3,153,567
3,401,191
3.546,340
3,597,500
3,412,858
10.5ao
Debt Scnice
932,121_
931,1178
930,717
924.140
9'_4,135
925,970
2.31b
Total Expendimm
S 26,160,406
S 27,833,124
S 28,.5+92,296
S 32,693,250
S 31,428,973
$ 31,697,589
Fund 17anslers Oul:
475,664
•4,194,09:4
6,339.504
I, 100000
1,916,500
825,000
2.50u
Total Exp & Transfers Out
S 26,636,070
S 32,027,218
S 34931,800
S 33,793.250
S 33,345,473
$ 32,522,589
100.0%
The FY 2009- 10 General Fund Operating Budget (net of transfers out) represents a 3 decrease oi'approxiniately
5995,661 front the net FY 2008'09 adopted operating expenditures budget of S32.693,250. This decrease is
primarily a result of FY 20Q9 10 budget " rightsizing," which decreased operating expenditures across all
expenditure categories except for materials and supplies. The majority of the decrease is explained by a S1 million
reduction in salary and benefit costs budgeted for FY 2009 10. The following describes these expenditures in more
detail:
Salurl• & Benefits - Deliver of Torn services are highly dependent on labor and comprise Wo of budgeted
General Fund Expenditures for FY 2009 10. 10anaging rising labor and benefit costs, including other post
employment benefits (OPFB) continttes to be a cballerwe, although the elimination of several vacant positions has
resulted in a 3.5"u decrease in labor and benefit costs. More detailed Salar- & Benefit information is available in the
Strv1inurn• 01 PLTS0111tel Changes later in this section.
Operating Evpenses - Many variables impact the operating expenditures such as supplies. materials and contractual
services. The continual emphasis on con tainin; costs while maintaining core services over the past several years has
resulted in well planned reductions. while factors such as escalating energy costs (including fuel for police and
puhlic work vehicles. facility heating, and cooling costs, electricity and water for town park., streets. and facilities).
risin , intergovernmental fees, and general cost increases have greatly offset the reductions.
C - 20
So 0 S2 0 S4.0 5611 58 0 $10 it S12 0 S14.6 slo.D S13,0 S'_0.0
GENERAL FUND EXPENDITURES
Bl- CATEGORY
Grunts S, Awards For several vicars, the Town ha; provided General Fund grants and awards to local nonprofit
orVanizations for human. art. and eduCatiori sen-ices. support for local community television access. and to the
[Dun's Chamber of Commerce. Grants and awards with local nonprofit orsanization: have been decreased by
569.260 due to budget limitations in FY 2009 10.
Internal Service Charges - I hi; expense represent; the sm ice program costs charged back to the operational
prourams for Workers Compensation Insurance. Liability Insurance. Office Equipment. Nlana«emcm Information
Sec- ices, Vehicle Maintenance. and Buildinz Nlailttenance SeB ices. Chares for the VariouS I11ter7ial Service Fund
programs decreased by 5133.-45? compared to FY 2008 09 due adjustments rnadc to operating costs. Changes to
equipment replacement schedules. and other efficiencies.
Debt Service - the Town facilitates the Redevelopment Agency, two Certificates of Participation Bond Issues
( 1994 and 2002) throuLTh a leasing expense and reimbursement reveriue which nets to zero for the To~~n. while
Agency funds pre} ide the actual debt payment for the bond issues. The negligible change in Debt Service expense
r'eflec[s minor flucttrationS in the annual interest rate on the outstanding debt balance each vear.
Transfers Out- [lie General Fund'; transfer to the Capital Projects Fund decreased to SS_25.000 for FY 2_009 10 in
the annual appropriation to fund the CIP.
C-- _I
GENERAL FUND TAX REVENUES
CITIES OF SANTA CI.ARA COUNTV - TAX REVENtiES PER CAPITA (TO BE UPDATED)
❑ Property Tax ❑ Sales Tax A Occupancy Tat 0 Btisiness License "fax
Ccunplkll
Cupertino F
Gilrox
Los Altos
Los Altus IIills
LOS GATOS
Milpitas
Monte Sereno
"1uroan Hill
M uuntain Viel\
Palo Alto
Saul Jose
Santa Clara
5aratop R- i
5unm %ale
S- S5o 5100 5150 5100 S2?tl S,100 S-,iO 5400 5-150 S~00
Fl' 2006107 Tax Revenue Amounts and Per Capita *
Pro pert. Tax
Sales Tax
WAD
Cities
Population
Amount
Per Capita
%mount
Per Capita
L L.
e
Campbell
39,748
S 7,568,750
S 190
S 9,346,994
S 235
S 1,132,495
S 28
S 202,101
S 5
Cupertino
55,162
6,357,000
S 115
10,671,642
S 193
2,054.904
S 37
643,681
S 12
Gilroy
49,649
3,273,898
S 66
14,163,413
S 285
817,299
S 16
605,323
S 12
Las Altos
28,104
10,902,569
S 388
3,188,216
S 113
1,260.279
S 45
364,602
S 13
Las Altos Hills
8,607
3,407,000
S 396
55,696
S 6
-
S
205,569
S 24
LOS GAros
?9,40"
;,831.522
S 198
3,655,566
5 294
1.025.664
S 3i
105S.64_
S 36
Milpitas
66,568
14,548,284
S 219
1,622,788
S 24
5,669,231
S 85
280,663
S 4
Monte Screno
3,565
712,762
S 200
22,248
S 6
-
$
43,457
S 12
Morgan Hill
38,418
5,234,589
S 136
6,183.959
S 161
1,029,837
S 27
162,022
S 4
Mountain View
73,262
21,135,000
S 288
16,019,000
S 219
3,177,000
S 43
217,000
S 3
Palo Alto
62,615
18,731,000
S 299
20,315,000
S 324
6,393,000
S 102
-
S -
San Jose
973,672
434,604,000
S 446
136,031,000
S 140
19,214,000
S 20
26,039,442
S 27
Santa Clara
114,238
22,050,626
S 193
38,066,053
S 333
9,601,273
S 84
858,355
S 8
Saratoga
31,401
5,652,244
S 180
747,296
S 24
193.222
S 6
369,445
S 12
Sunnyvale
135,721
32,042,437
S 236
29,616,502
S 213
5,531,248
S 41
286,349
S 2
Average
114,009
S 39,470,132
S 346
$ 19,647,024
S 172
$ 3,806,830
S 33
S 2,089,110
S 18
* Latest fiscal ivar /br which data is available
C'-22
GENERAL FUND TAY REVENUES
BUDGET WITH 10 YEAR HISTORY
Fj :1] Propefly Ta\ E@ Sales Tai 0 Occupancy Tat 12 Business Licen.e Tax
'I A'I H Vl 100
IKIA4M-11
In~ailHHhl
ia1~I1Ha;,~1
E 'IHHNANI
U d+~Vrr(}I1II
S1A9 NI[HI
NH111l IIH1
40Ul i0iw
'01711111 H}
U
Fiscal Year
Property
Tax
Sales
Tax
Sum of Key
Revenues
Change from
Prior Year
199900
Actuals
S
4,152,183
$
7.932.104
$
1,215,702
S
1.030.895
S
14.330.884
23.0%
2000101
Actuals
S
4.472,583
S
9,429,256
S
1,286,276
S
1,003,928
S
16.192.044
13.0%
2001102
Actuals
S
4.784.476
S
6,953,880
S
788,408
S
986.535
$
13,513,289
(16.5%)
200203
Actuals
S
4.977,119
$
6,928,817
S
713,064
S
1,003,014
S
13,622,014
0.8°0
2003.'04
AChtals
S
5.207.381
S
6.914.526
S
829.026
S
1.071.865
S
14.022,798
19/4
2004,05
Actuals
S
5302,061
S
7,904.130
S
868,908
S
1,015,000
S
15,090,099
7.69-a
2005 06
Actuals
S
6,645,436
S
9,509.947
S
1.108 257
S
1.058.642
S
18.3„ ,8,
211.4°0
200607
Actuals
S
7.036,875
S
9.3.35.432
S
1._245.078
S
1.176.412
S
18,803.807
16°
200708
Actuals
S
7,036.875
S
9,345,432
S
1._, 3 .078
S
1.1 18.057
S
18.76 .442
(0. )0Q)
2008.09
Estimated
S
6.922.920
S
8.700.000
S
1.100.000
S
1.100.000
S
17.822.920
(5.0°4)
200910
Budgeted
S
6.921.920
S
8.677.460
S
1,080.000
S
1,122.000
S
17,802,380
(0.11'0)
C-2i
1109k). 00 '_I](llJ~oI 2Ill]I:1]' ?IIU?;Ul ?IIIIi;IIS ?I}{}a~Ui 2(H)i:06 1I]0b O' 2007.IJti ~Ws IN 2001). 11
Actual, Actual` Actuals Actuak Actua L; Actuak- Actuals Actual, Aclwls, Estin aced Budgeted
GENERAL Fuxi)
FUND BALANCL"' .ACTIVITY
General Fund
Estimated Fund Balance Activitri FY2009/10
Estimated
Revenues & Expenditures &
Estimated
July 1, 2009
Fund Balance Fund Balance
,June 30, 2010
Use oft Addition to GF Reserves:
Balance
Sources Uses
Balance
Reserved Fund Balance
Reserve for Eon<,-, 1 erm Notes
S 586.639
S S 41.064
S 627.703
Ad%ance to RDA
S 1-500.000
-
I.3(MM(AI -m-esei-ved Fund Balance
Liulc'.iiIlutc'[1
Plug Appropriated Desip_nnted Rescr%es
Undesiimaied .Amiable
Dcsiguwcd Rt'st,i'ivs
Manaszer's Comin'enc"
Desi_snated Productitiit%
Open Space Rescr%e
CrASB Market FiLICILKIt lolls
Sustainabdit% Reserve
Economic Uncertainly Reserve
YE Sa%in(-,s
Capital Special Project-,
Authorized Carry o%erN
Actuarial
Revenue Stabilization Rz«rtie
Vasona Land Sale
t) IS
100,000
1 Ot)-O011
100.000
110().000)
-
562-000
iO ".000
45(.43( -
-
456-430
240.554
(50.000)
190.554
3.678.001
-
3.675.001
17.000
( 175.000)
-
3.445.485
! 110.000)
5.-485
31,910
3L910
400MOO -
(200.000)
'O0.()00
.)-;0,7.915
500,000
5'00.918
6.043.7;1
113.01.5
I if). 7(18
Net Dzsinated and Reser%ed (Sources( ( '0.1) 1S1
Total Use of and :addition To Reserves S 21,887,687 S 32,523.905 S 32,542,735 S 31,889,003
Fund Bularlce.Ictiritt' includes:
• F). 'mv) 11113uJ'_" I'd R, vcmft Emd I_s1'1vlJitrrr~' aj1pop;-ilill, lu t1uJ trtrrl;)w', fn tunl 11'rlur iht' G, rzcral 1-ru[.L
• .110110.1=1'11 (1117"1,,1VT' !'1:17,' !'Tt'7'utlll-' aplvif,riwi Ulc [f!lthr,!'f=111111 F) 2w0 "N thtrl u1''' hJ"uil"'11r 101-1; 'I)-,[ 1111„
1 } 'ilrl'l !ll ulrl"''r,l]ri[rtir,lr t1', el 1i11Ji1' crcrl'<<. Ill.' ticilrtll till rl In t',- Cimmilll it ill ht [hv 'rnlil?c:1 to P } 'rlrlr' ntl
I"til'-t'+0 It ith llrlthily opt Wl hi rllltlt'si"lla d YVSCV' CN
• 1 01'11'001' l,rllir.r lrcls t'cl1lb1i,;h(-t1 with I&. F). 1001 00 1111th'r7 It-hirh cqualh. Jkn"ihrrrl c r<'ur c'1J uud<'si lrur<'1111tul
h[llwlc" b(Illc'c'!1 a RL'1'1'YruL Siahfll=uti,m RL'cLTVl' 117111 rht' Dc'1'lQ71tlI1'[1 lr,l' (tfltlltll hllhl"U4'1'1R1'llrs tllld Shccial
1'rU11't'f The Rt'1"r !Illy Sfuhlli_xiult R1'~01 t' I, 0 (,1"O.1 )'1'1't/MML'H4k1l ll'1t'rl c 11Y110urlili' ",1'v'J71J71 i'il t. lt'f 111
0 1il1tlill-' n1111 1 t1', „11;1'1 1'crt,rrll' I tP' 11ti',lrs 11'0101 1'[u' 101'.'tu'- This 1'tu1'+- t' l1 ill hllilJ 1r1' ill r~'u01 Iclrt'7't' r1'rt'uu1'N
t'XC'1'['11 c'1 Pt'11111 trr1'c'1. [I+1c1 P, 111 J't' rfll1c111 fl! ;Vtlr1','111'll 1't V"Illrt 1 1[!Il 11 ,1't. 1Jl t' 1'1 M1lllli It iil't10
rlNt11'17 111111)
rii7i vi rli lli iivv .,r Tv ail vuv ~r 11A ...!?t r, 1,1' ' 11,rfa1'v f1'
1111 i'; l111c 111 f'1't ,;'_-v't;. ,i7-l]rf11'r, vt'1.
• ~1rJc:.f ~1klfc-tl 1"[11111 B1111ult'L' it ,v-, 11'-v'Ik1 tiOld 1'tlltlllty Ii'1't 7,1 :'470 rfr;l',- h1:77tfti,ll I";' tl ,l],'tl)fc lttliTrnv'. 1111) 11
1(017"1'!„1't tn'triitrhll' i1', r~7,r""''11111 ,r; trl'r'I ~,r7 ituL,7+< .,r th ~i111rr: J 1'1 lle°> 1„ („runt i (!r7'rv'tlf I ll ;'r,1c tit , ; < r,.
Jc 1rv~1tl I, i 11 t111,1 ftr 11:11'17ItI It P. db6l-, 1"1, VI l17,7-vr", :-1[ 17 I i11111111, f171IL 11 tilc'J fi Ii Li ^t 11 it ii[ v .
C' -'a
SC1-1EDLLE 0F IN'TEIRFL'\D TR_aNSFFRS
Flscm. Yl-' iz 2009110
Schedule of Interf ind Transfers
Fiscal Years 2008/09 and 3009110
Estimated
Adopted Budget
2008119
2008109
200910
2009: l0
Fund Description
Transfers In
Transfers Out
"Transfers In
Transfers Out
General Funds
(;cncral Flnid
;09.30-1
S 1.kI) 16 ;110
4-5.921.1
S 82 -1100
Special Rcvenuc Funds
Sohd Write NlanaL~znlcnt
lc)fi.554
I IC D 11OW in , RebabilliaiiOll
I(. D-<<)]tln]i131][\' De\ Block ~~C3111
1111.50{-1
'74.017
Urban Run-Off Pro~,ram
',.450
-
I-andscape < Li Illtill`' District;
Bhckvvclt District
460
460
Kcmied\ \lca&Nus District
1.510
1.510
Gemini Court District
610
610
Sama Rosa IlciOits District
660
660
Vasuna I Icishts District
1.430
1.430
lli]Ibrook District
?~0
?i0
Internal Servive Funds
FLluipment Tend
X0.950
194,000
Office Stores Fund
_'t1.98f1
Nkmagsement Infonnation S\:tens,
15.000
V ehlcle Maintenance Fund
Facilities Maintenance Fllnd
433. 54
15.000
C'upitul Pro.ject Funds
GIFAR
1505,4
88.4-1:1
8~10.000
l21,000
I rallic N1111uation
;1.1.0f}C1
~0.000
Grant Funded CIP Projects
lnl.~ut)
7-4.(11-
Gas Fax - Street &C SiLnal
10 h.000
106.000
Redevelopment, I - ner Funds
RDA - Capital Project Funds
;-;.~I~ItI
j~~.tl(nl
RDA - Debt Serv hce Fund
l 1 3.(I 1))
~~~,i)0fl
1 l.~ 1,43n1
;-i ooo
RDA - Lot\ Moderate HOW illLl
1.~3-.f»9
1.57 1.4-330
Total Transfers
S 3.831.928
S 3,831.928
S 1.974.937
5 1.971.937
FUNt) B.m.ANCE AcrivITl- Sum NIARI
HSCAL YE_ut 2009110
t 119
Pin, Plu, I-c>s
Ix"
Source S.
1 ?II. III ( Lane
E,rima,cd
R,', enue, & I rinsfr, 1_,prnditurrs S T
ransf.r,
L s,• of
Fsrinlaied in
Balance
Cara F,r,sxrds In Carnfnn,ard,
Out
Reu r, c,
Rohnee Balance
i
General Faird
( nde,i_noted R"'C"r"
I ndc,i_niwd I un.l BALM% r A,;1'.
W,
I.
-II.
j
i
i:,cal Fund f9alante ~A,ailah+l; lo L3; Appmprialnl
l 22.) 74
Re,ivnared Roerrr',
I I, is Cenlcr Imp,o, cn.cw,
\Lana`_crs Contnr-rn:%
IIIwr)iI
- - -
-
-
Inq-it NI
17~iI„fnare.I1'r•,I{IIiII%II_%
IIIo.1II113
- - -
IIr11(}(llli
Opcn Spacc Rc;cne
56_'-Igli,
;b?-VIII
(;ASR%Ltrko i IIK IU:Irir it
4`o.4 '0
711
SuuainahiliR R:.,nc
'a( r.?.
['hl.jj4
I{[onomi: L-n:ertavll•. Rc,r,e
S F Sal In''
I_i 11 ir1
_ _
I „i•, 1':
_
3C•Ital \'F~'ial Pn'I-_:I.
`.-145,4,;
- - -
-
[`IIr •1:
s
41
.-\uih,nee d e am. - ~r,
kcs.n: C,r L,nrt I.nn \,•t::
Ad,anc~, !o RDA
1.
R;`Le'liu S1.1i,;Ill.iu.,nR~-:T'•~
1i
% a;,,na I-and Sale
trial General FumI
S 21.%87,1R"
S 12.1147,9R± S 4-5,92 I] S. 11.69",589 S
RZ 5'llol
S.
5 21.RR9,pIIi U.II°
G: rreral hold nd, ,ienrre;i Re e" C ellrcrs „n•2 4':; I.. ..r..mr ,r •rrie,f, :1711: 0% :n.i :'Ir rrliirlrrc rrcrl:ir ri, r.,: r11. r: ,y ;icr ,rl:Ii>e ie L7,_si u<u I F, ,,v s,
~ ~ -
and Me iLCe ~>j i ndr64rr, tw,f Rei- 71
GeneralrundUr•si4r:n:,r1fiewle
Clnnzesreflece ;it.
.Vrnl:;~rr,rrr<iPrnrheeririrl R,c[r„",nrili-ede'ichra,u'
tn!roodWi
fladLI,';rdrrpp,nt
nrcrunas,l;•ul,'~dr:wrill,hill
Irreen zs and r.ph'»i shed al the en
d nj !h': li_si ul I'i e:r d,
jr,ndi,w Offol, lr. a triarch'r!r-rrn! ( i;Pi(o1 a 0d Spr•Chll
,.deers' Rc
,c,, ro Ac Capi
tal Imp, orr»lerrr 1', ilq. er»;,
f'an'-aud ,trye<, „j , r,virlrs or: r e.
,pertrli!rrr.•s err nr:;•,
r.:mmrrl y,rnl.!:- ro dle UemV4dred I'n' (?rrirai arui Sne
,irl 1'r,•ier
rr Rl"111'e '.';d O
le Rel'cuuc
Rcs, as.
.Special Rcrcn ue Fund.,
Hou5in_lrn-Cn Mlon Prr_r.nn
S P'I.,rn?
S s(•1111 S -
S
]:n,gnrr j
- i
- j ~'r•-,rnt
II
~ommun it% Dc% III,`, k, I r, 811 I
-,'1'I
")5S
TI l
1. ri`.111 Rull lil\,_LIT, I'.ifld
i'~r lil -
I»°.:
_
- ~I,\f.•,
,r, I
rllljl l-'II ~>.=;~:.;1:;It! I7!.Iri~t
II,\
♦ -
,
-
E,:n~~.d, . :ln.n1113.trl;i
14
1
1-_
-
i
6_ill!n1~A- -:li',n, 1)]_eriLr
-1`
3 _
j :•l~
••i,~
_ - I•rl
, Ji'.
unto R, ~e :\..r..T, LI)ntri.I
-:,1 [1
-
,_.I,ii
r.•,,.
_
I; 1r
\e-••ra _1:._,_ unnt ll.;r l'r
fllihri-, 1„-_..;u~nlih•L~.c
1,•11'
I,,iu1 -
c 1?:•
1',rtalSpecial Re, rurrel~nrrd,
S 811_'.9x1
i 1I4.93 5 S -
~
4;U-113 S
S 589.'11
IZn.
fh,rn ....r~~,:!-r
_r,r„~ •.;._.,111:
.-,1_r,.-,. r.-,rzc.
tl-,
tc:•.;_."Ia''
c.r,~~'':,,_r',•.,,•,:
i.
Tea' Ffousin~f Cn+n rrrnti,,a P' r.
»r ia, h'd.a r; k-' r rrr,,a r
rr ,rPl„ rprir curd: m Srirnrl ( 7r; r,, f'
rr rcn
(I -!nr nc,' fa :1,r11l
i,r1cr; rhd I1,»,
Rchl,l,ilit:mu,, b, 0 1'r +m 1,
Le-, Gaws R,-vd,,ms.
17rL. Sp_cia R. , :ac G,,,,•,, Pjo:ri
R-". Pi hay L'"' r• r,r:
,r' ,dr,'•i u..- . re (ieat r..' f7"I,i
r•,r
F) _,lrr.e rr,_
C - ?r,
FUND BALANCE Aci,ivrr1' SUMMARY
FISCAL YEAR 2009110
71:119
Plus
Pius Less
Letts
Source S 6311 I0
Chan„e
Eslimated
Roenues \
I ranifei Lspendiiure,, &
Tr:insfeis
l se of I--stintated
in
Bakmee
CarnFor„ards
In Carnfnr,sarrls
Out
Reserses Balance
Balance
Infernal Seri h-C
E:yuipnlcnl Replac.lnen[
1,=1'o,~i!4
illi, ITV
- f-s-b,i-
S 1'',4-i Ilill
Ue;i,na led I:r Ga< Tax
ii'.
Dcii1 rllai.d fov M'S Lquipiiitm
1;5, i t
1`),11711
- ? I
1,1 6'„
\l i-rLfr ('clllp\e I! Iii:u ail,e
Ali 1
(,,)',~I1,
.,IN)
Ij1
,
1B.AG "cIS IIl]l1r;111~:
€_l i! 111;
•'ti O,m
h["SI_'
1.;1/'341
14 11°u
1>ftic. Swr~_ Flln.1
'~o.l'>
P_3.>rvl
ab AIL}~i
'366'_
v_:r °
%Uim
'.1?' ,6l1
I.f-IZs4'II
1 1iIANS
-
- '.11;4;
i;_t[•'°
\~llli lt' \I,I IIIIt 11;1111.
1r!4. -12'
C 15.40 1
- 6114,S'4
1 aAille+ NlAiTitell311:1:
I.ON; 11.111
1_l46_I.16
;ill}11
- 566.(,1
113
Tera1Iarerjud Service Rrarrve.5
S ] 1.(161071
S 4.427.3[111
S S 4.482,848
S 219,111!1!
S i 111, 786,4' 3
12,5)
Ern, ipnl enr R, r,faceoxnr I oral Beiar;
ee i_e u:_ nr_l.-o,1J
af;, m. or r ?r,7c 411;2
l:rrl- 'u-.ki; r' 01 1; sIL's. HC1
111- 1:.C ;;1e rn1,-rsr',,,i r:r1):Ir ha,<_~e s r
sari-nI, la'
asser,ep!ai ewenr. and t,p lfdiirni'S
reeled flrr cost JI
dL!N1;Pnitn[ UP k,r
r~.p,raeen[cn; in f11i5fisc[711em'.
Tile Buillhlfe Form ill b, rr<u1s;: m Q 1'5 mW e, rha CatpmTl P, oiem lino! I..,-;,e-hirle C_.nonr R ^ lainr-
Trrr~f & Igemy
Librun IrusE
j 43.tN15
S MCI 1 5
41-5 ; 5
] I'
7)1a
Ne- Tml Brgiw t
IyiSl3
?-)lgl
4.441
11-31°°
Ltbrarn Ilisur, 1'roo t
14
1.€Ilo
2114
V1XIcIldon Till?I
1)T.171
I hip
913 T1
- _ 41 ,021)
Parkin,Diamcl= g
;1.44
143.=311
13>.':r!
- _ :4.114:
tl.N"„
Total Trew & : goner Reserl ec
S 654.452
S 154.380 S S
463.561 S
S S 145,271
147.'_1
Tp.!eerani.I-~ e m_I-Fur,, I &IloI;ce rA
'I%te;;ht sr,'rldirl rl
o.,rr 0 p'f',,113rr;cr;c~=}e;rrr~~, Li~,rrarz
Feci!ia:
Capiral Project Fund,
L& \k
S s.I 111 S14.a>64 S y:1111111] S,1_;;'_°,'S
S Q S -
) q.-f,.
Iy4_''1°-v
GP:\R - Desi_'naled Ibr Parkin.
l1
InllicAtili,-lion
Ij.jl(1[
;Il.l?11CI
- q.
G.01
Grawl UndedCil'Prot ccti
4W 15o I,t11j,0-6 -4,111-
i'.I!fil
19(61°°
STO rill Dra lr --I
- 15.1)Ufl
14.f?(33 4R,1111
- 'I) _\1!
{'.'I'o
Swrln Drain
-~O"i
50Ll 19
111-4°°
StomiDI',1111=3
145.R`'I <_[_Ioll
1417,\5°1
11191°°
( x,11-iIM111„il Ill:,r,-,m L11111111,
4-','411 :l,i\,j - }_if,)1)
-
- ] 4.3'~
111 1}"°
Ga, lily
fJ'„i,) 5,j51,-11 - E_1 x!)64
11111111111
,,43o?
161.,17°e
Toral Capifal Prujeely F!nuf,
S 14.551.11117 S 17.212.2411 S 914.111' S 26.499.475
S 277.1100 S -
S 5.910.789
(59.4)%
GFaR. Gran; Fund. Srrrrn: D,ab; FIV
OS. 411,1 Gas Tr7.c Frani Bahmee, rdecr -h ~flen,iiri,hi;, n 111 arc 11,1
h1e riartir br FI' -'Ally fIl, ilr J
ule ~i--C n±,.nrr~d C
-
'apiral
ImP,ol "noear PI'V1zn:In. Tile GF W 1:11,1 Grant F:uIJs aL-o irr1!11l'O M111110 1-M a 1111:) nccsc planned n,'we
crr_
71-1)1, rc lli=~ _,uicm F!rnJ r.•lld~ u a rr<Tr:s1~r cup of ~;u-r!r,„ for rcri,:,lrrrf arlrurcl r; 21117 it„err-rui0rr Errs.
G,,:w F;rgdi d Pp.girrrs Fund Ralance
r:filers 1:[+['r%,pri,riors lop. incomm-; r~r_anr~r am,i prior 1 wr c'ar,ti
lhrni:,yls. "inch, vii rir
r 21212 _•r-nc,sil l1)r-rte'; <t1iTr
Bold ha.rcn: ce de=w -nJir!2 on tbnirh oI rdceipn and hudRer_ -I it rcrir prr,.. C!_i n.Cr 'i, =,'ri ar CJn;P'iiinr,.
Rod e rolopml•n r .-lg emri
RDA - Cllpital llrrjeCl Feud.
nli,n(1ii S „7r I,1 S 1.1113,1,-!.
1 - i -
S 1. =11~ 4-~
,_'r~ 3Y',
RDA - Dcht Ynit. 1 and
r:,-4.14011 If H)
-5.11112)
RTM - \1,-&Ta!c liau-m-,
-11) 1)e,l 4
~,tlv
n l",
TrtafRrrlrrclnprnrrrrRC,erro,
S I'J116.323 S 7,1)114,.1)11 52,146,439 S ".r07.33f1
S 775,UII11 S -
S ]8.4"41.913
8101„
T11a - vaficrnr decrt'asa ir1 RD:I (
-,1111;,.1 Pro,,• .s Furr,i R,:,r:n ce 7~.1ria n,,+r .,_:rrq arcor~n: of {>'o=,a ork ~c,,ira r,orl,,.r «=n =r.~;^r,1•,r;.:!i,1ns-
I h.-Lim, . if rr,:refA_rr_r•d Fr,n:r 13.
,-,m__ r-. _;re.r: -._-.1r -!,r; ..5,-,
-
.ti^_nd
e
111'=
TOTAL RF,SER\ ES S 66-1)63.4-11 S 61.161.2 39 53.546.367 S 70,801.466 S 1,974-93' S - S 57,994,616 112.2)
FUND BAL.A1CE RESERVES
5 YEAR CONIPAR: TivF B.u.:S\CES
6 30.'2006 6.30 2007 6 3022008
Actual Actual Actual
Fund Balance Reserves 1 E Balance F Balance 1 E Balance
6 30 2009 6,30,2010
Estimated Budgeted
1'E Balance 1 E Balance
General Fund
Reserved Fund Balances
Rc cry for Encumbrance.
~
S -
S
S
Rz>erce for Lune lenli\otes
"k.S73
- 512. 94
54S?61
i\6,611)
627,7113
Ad%ance to RDA
I.~U(l, 1)0
4."i1.()011
1.st11),()1111
I.1flfl-[I{0)
I.~Utl,t1111t
:actuarial
I j0,000
40.),0(11)
200,000
Unreserved £ ttnd Balauces
ircksilnaled Re'sc'r ivs
Available to be Appropriated
67,lltl9
-
22.2 34
DesNmuted Rc.wrve.~
Ci%ic Center Impi-mcnicnt>
66+,056
061,080
-
-
-
Debt SerN ice
-
11ana«rr'SCuntill _encv
Itlfl,l)1)1)
100,01 i1)
Ioo.tt(lt)
100.000
100.1 Oil
Dc,ienaied Prudur[i%it%
I00.f)1)tl
1(1(1.0110
1ou,oon
100,010
-
Open Space Reserve
f,--Ij 111)
562'.00)
562,[11}[)
i02.0(10
6 2. ill 10
tlu5eurn Lp12radci
-
-
-
-
-
Susutinabilin Rcs,me
2411.554
1911:54
GASB Market Fluctuations
456.4311
456.430
456.4?11
GASB Market HUCWU111011'~
119.921
Economic L.rtccrtawtc Rcservv
3.6-r-[IfIi1
3.6'ti,lHill
1,O7s,fl(II
3.600}111
3.67R,0I11
YE SaN 11121;
1.432,IHill
17*-(H1()
-
Capital Special ProjcCtS
4.143.5![7
4.325.011
4.351.9'_1
3.445.485
3'95.4[(5
Authorucd Car-rn of vrs
66.9[1(1
; l ,910
l ,e)1 [I
1.91 S)
51,9111
Desianated for State ERAF 111
-
-
Revcmic Stabilization Rcscre
4,048,S87
4.,X17.44?
4.36(),;54
4.567.915
?.067.915
Se%N er Asset> Procccds
2.438.660
-
-
-
-
Operting Grtrlts
12.750
15.14171
-
6,1143,750
6.156.765
Total General Fund Reserves
S 18.129.973
S 19.004,029
S 17.129,877
S 21,887,687
S 21,889,003
1 Special Revenue Funds
Solid Wame Fund
1luuSi ul Cunscrcutiun Progr in
Cnmmunitc Dec Block Grant
t- rban Run-OP'Snurcc Food
Blackwell A,>c-Incnt District
KCtlnetlc A,Sc•>nuttt District
Gemini A ,e-meat Dt;mct
Santa Rust Al 'C>V11c'flt District
Vasona Asscvmcnt Dt>trict
Hillhrouk A>,C>,mCnt District
Arrw,o Del RMIC110
329.914
;g.N~
296.554
-
-
1.1-9?-5
n I .I , l
S 11.9
6" 1.063
-1'6.963
-
9116
??I1
:.21(1
3?I[)
111?41
111\,191
K ,;;I
4?1)4
'_f.y69
2.952
:.1311
98 .14
4.11114
14.0-9
~?UX
11,990
14.505
1-.nnu
s,.Xtl~
°.15'
<.451
-.BSI
-.t)I
61,n9t1
62.512
60.;54
46,2'4
ti-6-~
6,46-
-410
15
I I.I )n
1 2.'64
IIf.n2I
512
Total Special Revenue hinds
S 1.725.790
S 1,346,708
S 1,300,935
S 802,981
S ;W216
Internal Service
Equipment Repl;wemcnt
S 3,442,963
S 3,o4o.r)r)5
S 2.941.2 11)
5 3,026.404
S 2,1)63,S,-
Loan to CII'
-
-
-
Designatc•d ti,r Scucr 1-quipr11cn1
-
-
Desi,,nated ti,r\I'S Equipment
1211.531
1_'[1.531
149.63)
145,7 I
I77.S3I
11 orker'S Comp Self In,uruncc
190.
2.191.46 1
-.554.056
2.6-',,61
2.-21.290
BAG Solt Inxunmcr
_".04 .19'
_'.125.[131
I.?55.443
1.SS1t.16:
1..X1)2-341
Otlicc Stores Fund
-4-1.110
_-141.34_'
23'.9'_'
25r'.125
21(,.62;
\lan,r~CttlCnt tnt',nrtatlun S«tents
2.15'.[+21
2.u3 ).5=3
~e1liLlr 1lsintcnanic
133.~Il0
19u,s°"
23I.3rll
'61.-u2
?~~?°s
Faiilrtles A1.u111cn:lllcc
6y9-26;
0 0
9{,ti-;IIX
6 '.664
~06.61~
Total lnternal Se'rvic'e Re'se'rves S 11.4477190 S 10,936.652 S 11.092.166 S 11,060,971 S 10,786.423
C 2~
FUND BALANCE RESERVES
S YEAR CONIPARATIN-E BALANCES
6'3012006 6/30/2007 6/30/2008 6/30/2009 63012010
Actual Actual Actual Estimated Budgeted
Fund Balance Reserves YE Balance YE Balance YE Balance YE Balance YE Balance
Trust & Agency
L.ihrarc'Trust
S 21,201
28.h5}
S 34.698
S 43.1195
S I?3
Ness I rust Bequest
167.(195
174,565
179.515
155.518
4.941
Libra" 11 istor>. Project
26.916
76,173
9.464
14
1114
Bette McOcndon Trust
9o_01111
94,030
9[379
94.+79
4moi)
Parkin, District =88
3, 20, 349
1119.716
31.4;5
,31.443
3 34.093
Total Trust R Agency Reserves
S 625.966
S 633,141
S 646,494
S 654,452
S 345.271
Capital Project Funds
GFAR
S 1.`60.125
S 6.245.S1S
S 9.974.334
8,1Y5.127
339.763
GFAR - Desisnated for Parking
1.972,1100
1.972.0170
1.972.0110
1.757,11110
1.75 7.000
Tratlic Mitigation
20.051
93.492
79.2'
79.233
79?33
Grant Funded C1P Projects
(9,597)
(141,454)
(305,712)
402,3511
37,960
Stonn Drain =1
270.491
176.708
207.463
214.663
207.W,
Storm Drain =2
-107.195
391.095
455.489
500.489
561.119
Stonu Drain "-11
225.754
237.481
227.673
(45.857)
(411.357)
Construction Tax-Undergrounding
2,115,596
2.269, 147
2,375243
2,472,243
2,174,323
Gas Tax
567,816
903,832
640.219
977.759
294365
Total Capital Projects Funds
S 7,329,430
S 12,148,119
S 15,625,992
S
14,551,007
S
5,910,789
Redevelopment .Agency
RDA - Capital Project Funds
S 2.432.912
5 4,316,921
S 2.997,775
$
1,774,149
1.305,473
RDA - Debt Sm ice Fund
5,414,921
4,307,049
6,291,674
6,699,642
7,148,832
RDA - Low / Nlotlerate Housing
5,111,259
6,556,978
7,198.500
8,631532
10,020,608
Total Redevelopment Reserves
S 12,959,092
S 15,180,948
S 16,487,949
S
17,106,323
$
18,474,913
TOTAL RESERVES
S 52,217,142
S 59,249,596
S 62,283,413
S
66,063,421
S
57,994,616
4 General Fund R glance
711,000.01)17
60.000,000
511,01NI,Ik10 - -
40.000.0111
Total Tmt n fi RDA Fund Balance
2t1,111111,1I1Y11 ~ -
]{t.0flll_I11111
?111.1[1 tJI 21J01 U2 201112 of 211)114 u5
2_1.105 06 2UI)61Y7 2011711\ 211()8 11y 21111111) 10
C-29
DEPARTME\-C RENT UES
Bl, PROGRAM
21145 46
2006 07
20117 O
2448 09
2408 49
21149 10
lctuals
.-\cluals
MMIS
%dopted
Estimated
Adopted
lblerr Corrrre•il
] [111 -W ininktiarum
} -
-
_
S
S
S
-
Cotal To,Sn Council
S
S
S
S
S
Town Clerk
1 102 1 o%i,n ( lci
S
5
S
\
S
Total Tm%n Clerk
S
S
\
S
S
5
Tnn•rr Treasurer
1103 admini>mati„n
S 1.25u,n111
S 2,426,)62
S 2,973.491
S
1.140.500
S
1.610.9;1[
S
I o1al I o%%n Treasurer
S 1,2511,041
S 2.426.062
S 2.973.491
S
1.144.8011
1
1.610.938
S
Town .1nornec
13171 \drninistcuion
S
C
S -;Q]
S
S
S
131)1_ \I3-1G - S,W[n,tamice Fund
4;116-117
537,76,
186,46
i18,40n
506,1,11
528,9m)
Total Tos;n Altome%
S 506,177
S 537,767
S 587,1127
S
518.4110
S
566,8114
S
528.994
Mminisrratire Services Depurwrenr
I201 Non-llepanmen(r]
S'4'f,6,44
j''.h3-.143
8_3.;_3.1-'
S
.SSy
S
S
23.391),440
21111 1080 \Ialla!c l' \drn IF11UG11 L+I7
-
-
-
-
-
-
I Human Rc,oku x,
-
[\„rkcr;'tlnnprnsatir,nfund
r,_4.]_r
6[1111?9
66"',518
6i'.8of;
i9rl.lJrl
692.i 10
'_301 Finawl: Admini'll-i w Sm
1.1)117-1)'9
1-177.f11 5
1.138.8111
1.11141,6011
1.1 111 7 -1 11 11)
2.»1.1)011
'_3cC Office Store, 1 1,nd
1,3.3'1?
81,9,1
1174.521
24,4 So
143-(11X)
124,ir111
1 ?3[.1; C trhill_= :\1:'."Incn1 1)iiViu
14 4.5.11o
146.3==
117.;;;
148AO;
148,46i
148.3` n
2401 Tm, n Clerk
Fco(;
-
-
-
1in1 Mana1=cn,cnl li li)mlatiiul St;t au
8'_2,1141
858,940
951-981_
I.I174.9711
1.066.330
1.038.420
1 o1nl :ldministralhe Sersices
526,972.766
525,542,643
S 26,544,1138
S 26.888.873
S
32,530,994
S 27,955,250
Cnur7rr mile Development
3117] -ldminis mltion
S
S -
S -
S
-
S
-
320 1 I]e,e11,601°nt,ll Rr,;r„
6'1)'x2
7S5.r1f12
64,3_'0
Inn
:tll.r,3
603.6'_0
3401 Cade Cnml,liancc
4uu
100
5011
;011
5411
;3111 In-i%":IinnScl+i':
1.-0;.41;-
1.654.166
I,-1,11,4,11
I q_'17,1.nIf
1,1-1,151
1.4z;7.060
320'_ \11 an rd Plannin_
4x,1,;5
51 _4r14
56.091+
?;t,-1)111
11,-.952
439.460
;11111, pa;; Il,n, \cronnt'
„x_551
4-i 447
4-1)-11'
1.14n,5nrl
i.14V-5011
1.141:500
nlal Communil.% DeN Onpment
S 3.0-'O.I 15
) 2.997,4 I9
S 2.954.123
S
3.834.2011
S
3.0311.496
S
3.641.180
p„lice Departmene
41111 1.illllni,tl.ut(`rl
4.4rif)
-
]„3 '_x
1
;{111
1
x,'_111?
S
11.1661
4')11 1~'e.i,r.1>,\ 1 ,Il,nlil!]IC:I, I-n
?
111.454
1 ,hl?
111,!1{111
11+ru}rl
19.110iI
4111_' f cra+nn;1 N l „mnwnit•_
13__'46
?<.r'_';1e
;I s ~01
41)11
' ~+lurl
'S6.s4u
4;{'1 11,1101]
114.1?
601,;wi
hEI.ti,64;
6i 5, mill
4311' Tmtlit
43
4oOS6
4'3.1 s1
411!
31,1.~3~7
3011,;311
-13+I; In~c~n_aulul,
I"i1'I
~.-~4'
'if
6.1100
_._r,n
h-011f1
4',04 Parkin l°ri,?r;l 111
44?.1111
.194.19'
f),727
1111,61151
42',;111
42-1,}5{I
481111 G111, P011CC
2x,i07
_
4y.14 Pais 1 6,11 _1Cinnnp
111'.' 19
23.5 1
111.? sh
111111
2' Il00
2"floo
Imal Police Dcoariment
S 2,1124,6',9
S 1.717.714
S 1.583.858
S
1.664.1111
S
1.743.957
S
1.832.314
C - 11 0
DEPARTNIENT REVENUES
Bi- PROGRAM
21)(1-5 06
2006 07
2007:08
21)118109
20118:119
2009/10
ACItlals
Actunk
Actuals
Adopted
Estimated
Adopted
Parks
S Public H orAs
i 11)1
3lhnini~tration
S
5
S
S
$
5'1)1
1.msinrerinv Program Senn ices
5'11'
En inlrlin•r Dekelopment Snc~
3411-568
3_4-1113
293.671 _
315.t)nb
_7bA00
114,000
5201
Non-Point 4xtrce Fund
'6.3 33
74 X161
166,660
13 5,0110
13;-0011
135.000
1301
Park lieniccn
159.7?8
£.,3.11:
171.145
151.4{IU
146,0 -11
S87.Y8~
3401
Streets
46.WO
15.363
6."611
4.9011
14'_
-
540?
F.luipmenl Rcplacement
4113.37(1
35 -.-1 J[
4174-46;)
4' 1.4-0
4-11. 520
339.280
5403
A chicle Maintenance
501.765
51)8? 311
612 '47
637-101)
637.100
618.400
3404
Facilities Mainicnancl
uU7 A54
141.15'_
1.156.3 [t1
1.138 '00
1. 123.666
1.088,2110
6401
Prorer2% Danlag,e
67.375
3',919
-
15111
LrJltina ti LSrrdscdp'eDistricts
39,6-'_
_ .69'
36,i95
36.0)1)
3(','11)
35.360
5999
Pass Thal Accounts
57.631)
Sz3
103?17y
l 17.0[181
11).574
270.0110
IT%% Department 01-;1111i
It)
-
-
SS111
61 \R
1
5.)69,777
6,1)95,73;
?-7110,634
'-437-191
15.3?3,564
S(I_L
Giant Funded ('LP Project;
183304
69'-535
1.204.11h
1.1)117-156
I.20,70h
1610 17
SDI I
14on» Drain =I
45311,
511.694
57.09'
117.5?0
171.091)
48.220
S{)3'
Sto[mDmin
'04,13
95,0-.'U
(,4.3`)4
63.0'0
53.001)
52-630
31)33
StonnDrain -3
32.465
111)I1
11-19'-
16-930
(',[(111)
5A)o
8041
'I ral7ic Mili!-,ation
IIS0.1 l,lt)
'8.1)31
iC.UOII
110.001)
65M00
804'
1_tiliv, ndergroundinQ
14'.413
153.551
1{16.096
146.370
177,0[1)
52,080
5051
Ciao Tax -Greet 1: till mds
554.57 k
570.569
560.0 11)
;84.200
501-700
595.670
so%cr Maintenance Fulld
113.34?
-
-
-
-
-
-row Parks & Public "orks
S 5.249,515
541).547,146
S 11.977.588
S 9.701.990
S 8.260.3-56
S 19,394.806
Carrrn
uurilt• services
61(11
ldminisuation
5
S
S -
S -
S
5
6201
\cilllborhoodCemer
35,?47
~S91- S
1. 11100
'S?00
25.601)
25.600
h'04
Arts : Culture
33-568
3SA41
42,>
LI)(1O
51.000
i2.000
0201
C"omrnnnil, Chun)-,
-
2975
-
6302
Susctinablin'
331.641)
'63.73(1
'i7A49
41,(1SO
38,001)
39,0(}0
6303
aH2020 AeceraLe Container Grant
7.S57
7.71?
7-7114
7.7()O
1.714
7.700
6401
Housing Pro, is r
97.1111
1.14'.1.19c
13'.944
15',150
156.3111
137,570
6501
11CD Hott;ine Rehab
57,510
5i.1 l8
1'_.140
5' 000
3.6.8()()
35.000
65112
Comm Dcti IkIPmait Rik-A Grant
1 .264
66.7511
Io4.7i1'
113.994
142.3911
108.975
6999
Pa- Thm .-Accounts
2.679
1,449
1-5411
3-000
14.710
-
Total Conruuulitt tiers ices
S 798.800
S 1,6117,283
S 607.611
S
448.094
S
476.999
S
405,845
Lihrarr
71111 Wminisuation
S 14:19?
S 19.63
S 13.4)5
S
14.985
S
12.695
S
12.220
7201 Adult Sen ices
-
-
-
7?01 ( hildren's Scr%ices
-
-
-
72o" _ACyursnoni t CatnIoLini,
-oIa
3.1}10
4-68'_
3.1)1)11
3,111711
2.001)
-204 Circulation Ser%ices
5h,9'0
55-S33
5Mz;i
60,0110
SI.ISfl
5[,000
7301 I ihran Tn,st
46.606
I8.840
34.3~4
15.9( - 10
3 1.650
L)00
731)' ( lelle, \es H~quut [ 11151
4.120
7,470
4-950
7.001)
6.11)10
-1.0no
7 113 Libras: lhstinz Project
11.5'_5
4-355
3.141
3.93(1
155(1
2.I00
=114 Bem %Glendon I nr;t
4.1)3,0
3.040
3.6(11)
+.Or)u
LOO)
I oral Eibrarc
S 138,929
S 113.675
S 107.047
S
111.435
S
1119.075
S
71.220
Rl~derelulurrc•n1.4~ era_r
9101 {_apital Projects Fund
7 595.SR17
S :-43'.448
S 653.5(I
S
r.,-'_.350
S
6,1- )(11)
S
615.000
9_'111 Debttirni'x
(,,,94.4111
-,834.843
7.4119-970
t,-621_'S9
6.744.4911
9301 Lo„ \Il)deratr I1n11,ino
1.156.69'
1.554.981
1.9' .3115
741.600
1_-5?h54
1.771430
Total Redeccloptrrent A enc~
S 7,277,1187
511.886.832
S 111,4511,8611
5
9,826,4811
5
9.(123.918
S
9,150,9211
Carr%Tor,+arci of CIP Grant Re, ell tie
1.727.7,
i otal Reccnues 11s. Department:
S47 288,124
557.356.537
S 57,785.643
5 54,134,383
5 57,403,530
S 64,707,597
C II
DEPARTMEN .M., ExPE`Di,rLREs
M, PROGRAM
2005 r16
2006.07
2007 08
20118.09
2008 09
2171191'10
\ctuals
duals
kctuals
Adopted
Estimated
kdop(ed i
lmrrr Cnerncil
11111 %JIMTrlar,tOiofl
j
14,•24,+
7
11;.1?
j
S
I,l."
j
I-ir••iiirl
S
1(,!),e41
Tidal I'nanCouncil
S
146249
S
148.135
t
147.830
S
181.500
S
170;7l1u
S
160,841
Town Clerk
l l'!' Vfmui1;orsn.,n
s
j
1
>
2.41 h
>
=
'r
loyal 1'nssn Clerk
S
2?36
S
2,315
S
2.418
S
23011
S
1,200
S
Imcm Treimerer
II.13 1,fmin,tr-mor,
S
5.1 s-
j
,.-l?
>
4.-`~
I
C
IutaI Iotsn Frea%urer
S
75.184
S
102.713
S
94.754
S
109.050
S
8;,(111f
S
Turd . f rrerrne'r
1;u1 V1111111I<trJtb.. `
- •'4~
S
_=4.s's
j
j
.4-. '1
S .+E'
S '_15
1 ` ,11At.r - \ell In IlraP.lt I up d
\ ih\
t
\;f, 1
III 41 i
i4_ rlti'
({I \I_
total 111rsn WorneN S
627.732
S
691,761
S
I.I07,678
S
858.800
S 792,993
S 822.185
ldrrrinAtruriee.Services Depurrnrerrr
I ^t11 n-I)civruncnul j
ni ;41
'4,.,,4-1
'II) f,,•.v1 \lanaecr Adnunistrat;,.,n
1'3,h?n
444,,04
4-1
431.y;t1
4-s.nh'1
t-49,;_v
_'!rl ffumunltco,ur~e;
?'n.u"
:-;,r4~
,-h.6'_5
nl nu
-.t.n?,
4'1.4,'-
111 F61nnCIC ,11111ni~1rati''. C SCr1 iCC5
`+h4.f„r,
I.J.l l`i(, iy
I,IN 4S
IJI€,A4,)
IIIh -"j
X1111 1n ( Irrk
-u,4?
^4Qhul
i' ll,,rkec~ (bmptersation -unzl
~f,rl.h-~
;+)~.IS.,
1~~,`?'?
ch?-h4n
1+)n_ln;
bay."sl
Umice Str,re±lund
_--u?
v?.~?u
lU',9;h
144.5=11
I~',str
146,000
h'I \lanacenlcntlnt,nnatif,nS;tem.
414
°13 ,4nli
Sh3.-1)
1.313 'tin
s'?,',1n
I-p?I.488
-21 I',trkim_A.,se;;mentDkirict
14-.5;2
14-.1'o
14~.(,lf)
14xAI,'1
14s,4,-
145.731
I utat Administralka tier%Il'l's S
5.035.740
)
5,446_.054
S
6,222.264
S
8.026.2711
S 6,738,962
S 7.439,230
Coll? nrrurirt' Derelupmerrr
31(11 Admini;trotion
s 11)1,41[1
S ri.7111
S 1113,731
S Il+y,?IU
S n,If,)ti
5 127.5',0
3"u1 Dc%Cto,memal Ke,1e'.%
'h-.2111
';I+I-1115
L) ljIjO
1.WC."(x
sh4,-4+r'
815,159
34111 ale (1,ml,l iunce
)5,(1 Ig
)j, j`
jl.rlk
1111"In
51,h-4
345
33n1 lusp+ectionSenices
I.1(0.-'S
1.1511, _3
I.'Un,3I+!
I,' u.I3n
I.'__Ii.31o
I. ~I,r)li9
32n' AellnnceJ I'lannin'!
15n,+7 -
151.1r,n
I62,5x5
10", i,)
iQ I
{91.21'_%
I'a;:lhnt ~ccnunts
h?-gl-
d5.4
4-0.
t.l-lo. un
I.I4n. r1!
1.140.5110
Total C nntnlunits 1)ecclopment
s 2.916.1168
S 2,7911,198
S 3.037,184
S 3,911.520
S 3.593,670
S 3,868,863
Police 0cparrnrelrr
.71'11 :~d1l11111.11,411~y1
1 1i :ni
.1_` 4-h
4'~1.---
_ i15:0
4+)',111+7
_ 11 Rc„ nL, ('mnnlnlca:.,1t
I._"r,.......
I..4
7•~I I'a;o'1
-~.-a-
,.,a;;,4';
nh~`.I,,
_..1r~._•1_
2,,+11_.12_
ID' W I"
Ir.,It-:c
_ 1•l. '.1 .l ( 1:1111.,., 't
. t
n_S.
I -
_ „
r .
- 2I)i pT1IT. :1 i (irlnl>
I
I
Total Police l4parlment
S 11383,689
S It.654,'-5
S 12,232.463
S 1'_,91",1311
S 11,0;1,1194
S 13,088,615
M_PAR Nn.,.N rm. Exr-u \DITUR S
BN• Pttociz.oi
31n15 116 20116 07 3007 118 211114 119 211118 w) 2009 11)
ldoptcd
1cn1a1, teRlah Actual, ldnplcd t:,linlarell
M "A << Prlh&t ""A'
`I' 1]1..;11,:: a!. 'r'
. •
!j!'-
Mon.
, "0"
\ Zn E.^!'
1j, jl~
1„1 ~•„[ntLU:..,-.
1
lam.
-
i,- i'
I ~
_..I.~,:n
1\ I t u. I se - ~ircci •n~!,
' 1
12 55."
-l
. I .lull•n.+ttl k } i m. t
!.I\"
4:
_ lrhl:ir 1lauttcnsntc
_ _
;1.4;_
- i.
1.1.;Il11r.1S,I:nFrn3n
?li ?n
y!!IAa N
I,la:+
1.13!,.246
'-rl PI'\\ Dep:11'iiiient
Total Parks S Public SSnrks
S
9,752,2611
S %ho 925
S 12.733111
S 37 MNL565
S 14,1128,127
S WaS2136
Carourrrnirr.S'enh .i
1,101 : dinini,irJlli'fl
y
141.`11
\ 1-1~•I'r,
1315"3
I I.1rl~ll
l 1'1,31111
] Ib3,,,~
i,'1Y} \i1_~hi,,nh,a,tllaller
t,1;-111.5
-l?_.41"
>I`.~46
?6.3,11,
1'1-.41i1f
4y1,96z
14i Y1 1{„tl,llls PFo=ra1n
Inl.lll-
1.134.-5i
132.944
152.Iiu
I?I.wit)
I?b.lo4
("])Y („llllllullll~Lrr.ltti,
I~11'
I?i•f1~\
14;'o+\
1
141,\'Irl
144.934
f,2o4 :\II 1 UI II1112
4•1h
411,411'
Q5 ;;il
05.."W
L)2,64
htil~lel pa,; IIITLI _\i Cl„111A
1•ti411
111111
1-1l
-
h:11' S',Ild 1\;t'le Fu Ild
WOO
2MV 1
=t1',1lelll
'wl•i'_i'
2I 1.31111
24101 F'
PVC II('I) IL: Qq Rell 1,
_ :~•y
- -w
2,-I7u
-,'1111
21 l II( 1) II a1 1n= It Blab
4=`r
I
'4+L I,u
11111
- ?i.1.
21' 1 , nlnl. Ih'.e!rF!nrnt L;l, lir nt
44
AN n1•.
~l. +u
34.9;N
lwal Coninnillil+ scr+Ece,
S
1.2211.03
S 3.671.877
S 1,386,125
1 13611511
S 1.437,672
S 1115509
l.rhrurs
1.,4u
S '\o,i l
i \,1141 :l'. IGL_
- •
. •r,.
1 -
5N = I
ll!Ic,~c Etc.
14=.--
I :rrsa II:.. r•. Pr
4-
I
"I. kcr:' \I-I t.-,. l-_ -
foul Librar+ S 1.'131.3'_4 S 1.941.235 S 1.981.896 S 11719" 1 2.1157.4211 S 3399,896
I-11ARctloclupment 1,cnc% i 6.455.30° S 6.944.9" S 8.593.859 S 4.384.146 S ".8311.544 S 6.8041.174
Inlal Oprra6w-- fApendirllrc, S 3188"492 j J 069,264 S 4".5411.382 S "'6.11"5.364 1410110 S 46.368.049
Wal I-kWnditures b+ Ueparlnlrnw \ 411.702.4314 S 511.3'_4.150 ) 54. 51.426 5 78.686.194 ? 53,623.5211 S 12.76.41111
- ill
SUMMARY of POSITIO S
DEPARTMENTAL STAFF RN, FUND
Authorized
2005,06
3006:07
2007.08
30118:'09
2009'10
Positions
Funded
Funded
Funded
Funded
Funded
General Fund
Tm%n ( ouncil
11.83
1,LS5
C)-S3
11.Si
0.9i
0.85
Foram Treasurer
-
0.215
0-~3
0.25
0.~5
I cum Attornc%
0.90
0.85
0.83
0.80
0.90
0.90
Adminimrati%c Scr%ices
121.50
14.00
14.80
14.31}
13.60
12.5()
ComrnunitV Dr 001)nlc•nt
17.00
17.95
17.93
17.(5
17.51)
17.00
Police Department
(10.00
62.00
62.00
(11.00
61.00
60.00
Parks. 4:PublieWorks
29;0
37.05
27.55
27.85
31.50
21).317
i
Comntill itt Serk ices
5.1
1.00
3.60
3.9O
i. I 5
5.15
Librar%
10.31
10.35
10.3
10.3
10. i
10.3;
- -
Total General I?end Stuff
136.25
136.90
138.23
137.45
141.50
136.25
Special Rcvenfte Funds
AdministrltkeSer~ices
0.210
0.210
11.1(1
Park; & Public Wurk;
LGO
i.'4
1.7_
i.-2
101)
l.U{)
Comnnrnit% 5enices
0.05
0.60
0.()0
1.30
0.05
Cl,i)5
Total Special Revenue Fund Staff
1.05
6.54
2.52
3.12
1.05
1.05
Intern ell Service F1111ds
Iovln Attorne%
0.63
0..)5
0-25
(J. 21
0.63
0.h5
Adminutratll'e Scrl ices
3.65
3.75
3.75
3.95
3-80
3.65
Parks & Public Woyks
4.50
3.55
4.411
4.4 3
4.50
4.50
Total Internal Services Funds Staff
8.80
7.55
8.43
8.63
8.95
8.80
Redevelopment. 1 tiency
Adminisirmi%e Ser%ices
0.80
0.80
0.80
1).811
O.S4I
0.80
Commu h% Detclopment
(}.80
0.8;
0.85
11.83
1.04)
11,8(}
Parks & Ptrl)1ic 11 ark.
0.66
0.'-
-
-
Commun11% Serv ice;
i)-115
41.05
0.()5
0.(15
U.I
Q.0
Total Redevelopment. Igeyre•1•Sutff
1.65
2.36
1.97
1.70
1.85
1.65
Total Torn FTEIS 147.75 153.35 151.15 1511.90 153.35 117.75
41(!111Ri~PlI t IV Stv-1 is t ~ Uthurlnrc ill ucrlleer, 1111mb,'r-c ill, Ifid tlrt l~ ~li~~~.: in, hn,•,r~u1r1: pin: 11 _tilcr~t~r,c,'c 016, flnnrur
Rc c,mv, , ~ Fo. n c t, cl . IJ„ri,risr+u;i1',. - , r, it , 1: CIw:'t . {,1„riukn;rti „r: ('rr t ,nr r.Sc r+ i< ('sues r: cru l 1lctrr<r, vu< ru
h 7fi)t7M1tiM7 S, rric c
C - 14
SUMMARY OF POSITIONS
BUDGETED FTES BY DEPARTMENT
70.00
60.00 "
50.00
40.00
30.00 Community
Development
20.00
Town Town
t 0.00 Council Attorney
Blue Bar Shadtn- - Town Staff
Purple Bar Shading - Hourl v Employees
FY 2008109
Budgeted FTEs by Department
(Includes Converted Hourly Employees)
Library
JAMB -
Authorized/
Hourly Emp
Funded
Staff
Total
Town Staff
converted
Budgeted
Departments
Positions
to FTEs
Positions
Town Council
0.85
0.08
0.93
Town Treasurer
-
-
Town Attorney
1.55
-
1.55
Administrative Services
16.95
0.78
17.73
Community Development
17.80
-
17.80
Police Department
60.00
1.40
61.40
Parks R Public Works
35.00
2.96
37.96
Community Services
5.25
0.23
5.48
Librarv
10.35
4.85
15.20
Total Positions
147.75
10.30
158.05
~dnrinistrcrtike Services Department staffing numbers include the following six programs: Town
Manager's O_Jfice: Human Resources: Finance & ,4clmirristrcrtive Services: Clerk lchnini.rtration: and
tlaxagemenr hilbrrrration Services.
Hourh' Emplo ee positions result from seasonal. temporar. and part-time labor creeds.
ar s
Public Works
C-35
ToNvu Administrative Police Community
Treasurer Services Department Services
SUMMARY OF POSITIONS
FUNDED FTES By DEPARTMENT
Five Year Staffing Tren
d
160.00
140.00 -
Cl Tow n Council
D To%n Treasurer
120.00
■ Town Attorney
100.00
❑ AdminisIrat06c Scr%wL s
- -
- - -
-
❑ Communit} Devek)pment
31).01)
-
- _ M Police Department
60,00
❑ Parks & Public Works
- -
-
Q Community Scryices
40.00
-
- -
-
❑ Library
20.0{}
i
M
!
LA
FY
FY FY FY
FY
2005,06 20
0607 2007108 2008'09
2009110
FY 2004105 FY 2008109
Five Year Funded and Authorized
Positions
(Slatf positions only)
2005106 2006107
2007108
2008109 2009110
Departments
Funded Funded
Funded
Funded Funded
Tomi Council
0.85 0.85
0.85
0.95 0.85
Town Treasurer
0.25 0.25
0.25
0.25 -
Town Attorney
1.10 1.10
1.05
1.55 1.55
Administrative Smices
18.75 19.55
19.35
18.20 16.95
Comnwnit\ Development
18.80 18.80
18.80
18.80 17.80
Police Department
62.00 62.00
61.00
61.00 60.00
Parks K. Public Works
37.00 34.00
14.00
37.00 35.00
Communit% Services
4.25 4.25
5.25
5.25 5.25
Librar\
10.35 10.35
10.35
10.35 10.35
Total Budgeted FTEs
153.35 151.15
150.90
153.35 147.75
Note - FTEs represenr Tomr srajfposirkuts firrrded in arunral htrdgets.
Numbers do n
or inclrrd~ t~~npnran hours
or the f lled ar unlilled statu
s o1 the positions.
C - 36
SUMMARY OF PERSONNEL CHANGES
FY ?009110
TIle TONVII's total budgeted labor and benefit costs for FY 2009 10 decreased to 522.3 million (S-1
i]1'Ihon ti] 1-Y 200S 09). O1 this amount. labor and benefit costs in the General Fund accollllt for
nearly S20.7 million (S2' 1.6 million in FY 2008 09) or 92.6° o of the Town's total labor and benefit
expenditures. As a comparative. the General Fund component of labor and benefits in FY 2007 08 was
92.70 of labor and benefit expenses. Contractually obligated increases in salaries, health insurance rates
and retirement are the primary causes of the increase in labor costs. A number of cost say inL stratcL*ies
have been employed in the budget to help mitigate part of the increase in personnel costs. The t6llowiI12
discussion describes sonic of the staffing expenditures, savings and budget impacts.
Empltgee Compensation and Benefits
Personnel costs represent salaries of full and part-time personnel (including vacation. holiday, and sick
leave compensation) and benefits. including health coverage. life and disability insurance. and retirement
contributions. A1m1L1a1 Wa0e increases and bcnetit adjustments are ne4gotiated under each bargaining units
)'lemorandum of Understandirng (N-IOU's).
.11emorandums of ['iitlerstatidrl1b/it <raes
In FY 200S 09. nonsworn employees waived salary increases in lieu of an enhancement to the retirement
formula from ?D'o at 55 to ?.;oo at resultin« in no net increase cost to the Town. hl addition to
absorbing the increase in the employer's rate, the PERS rate charged to employees increased front S% to
9" of salary".
The FY ?009-'l0 budget assullles that the Town will achic%c swings of S200.000 from a management
salary freeze and S250-000 Gone non-management employee salaries through reduced COLAs or
furloughs. ❑iSCLISSions with the bargainint, units are underway regarding the specific tents of the salary
sayings for represented employees: however. the salary sayings have been incorporated in the budget.
Highli<ghtS of the existing )-IOUs or known salary actions are as follows:
• In 2005, the Town Employees Association (TEA) extended their aureement for two years throu fgh
October 31. 2010. TEA is scheduled to receive a 3`6 wa~zc increase in FY 2009- 10.
• By resolution, the salaries for Confidential employees ]Mirror the TEA contract.
• Parr and Public Works maintenance ernploNees, represented AFSCME. are ill tile last year of a three-
ycar a<<reemellt (Jule 1. 2007 - JLMc 30, 2010) with the Town. AFSCtiiE is scheduled to recei%e a
3°o waLc increase in FY 2009 10.
• The Police Officer's Association entered into a two and a half year )-IOU during FY 2007.08. which
is effectiVe front JallUal,' 1. 2008 - Julle 30. 2011. The a2reC111CIu 111CIUCIed a 40,E wa~_,e increase for
the six months endim-, June 30. 2008 and 4`0' in each year of FY 2005-09 and FY 2009 10.
• )lallagell]ellt s salary and benefit terms are 1'cf1ccted in file Town's Management Compensation Plan
which is approved by Council each fiscal \,car. To assist tie Town in balancing the budget.
management salaries will be frozen Cor F)" 2009 10. By forLoing the i°o wage increase and bonuses
Cor FY 2009 10, the ToN< n «ill sate 5200.000 and this wiil be the second -year of no Management cost
of living increases.
C - 3-
SUMMARY OF PERSONNEL CHANGES
FY 2009110
Benefits
Although no major coverage changes to health insurance benefits. increases in medical insurance rates are
anticipated and will adversely impact budgeted labor costs. The Town's basic insurance premium
coverage (Kaiser) increased by 8°a effective January 1, 2009. The new rates effective January 2010 are
expected to be known in November 2009. On a more positive note, disability and life insurance rates
were reneg
otiated with a new provider, saving the Town 550,000 annually.
Z7 2:
Pension Plan
The Town's two pension plans are 2.5% at 55 (effective July 1, 2008, prior formula was 2% at 55) for
"Miscellaneous Employees" (non-safety) personnel and 3% at 50 for "Safety Employees" (Police
Officers). From FY 1998199 through FY 2003104, retirement costs for Miscellaneous and Safety
employees were negligible due to PERS "super funding" calculations from prior investment boom years.
Following conservative practices however, the Town continued to charge itself a PERS. retirement
expense (based on the average PERS employer rates of years past) during these low-rate years and set
aside the savings in a reserve account to be used to offset future increases in PERS rates.
In the past three years, however, due to the low interest rate climate, PERS has been compelled to
increase contribution rates significantly to cover rising retiree costs. The Town's Miscellaneous
Employee rates formerly set at 7% in FY 2003/04 arc 14.584% in FY 2009/10 while the Safety Persoiuiel
Employee rate, formerly 16.0%o in FY 2003,'04 is 33.838% for FY 2009110. Due to record PERS
investment losses sustained in 2008, PERS actuaries have advised the Town that significant increases to
PERS rates may occur in beginning in FY 2011/12. These rates are anticipated to be as high as 42% of
covered payroll for safety employees and 21% for miscellaneous employees.
As anticipated, a portion of this increase in retirement costs will be offset with the utilization of the
PERS reserve account which had a balance of S3.7 million in FY 2004/05. The planned draw down of
reserves at the rate of 5300,000 is anticipated to smooth the effects of any future rate increases, should
they occur. The added benefit of expensing retirement costs and setting a liability account aside during
the employer "zero rate" years is the stability that it has afforded staffing levels. Through the recognition
of realistic labor and benefit cost for staffing, the substantial PERS rate increases that the Town has
experienced in recent ycars were mitigated by use of the PERS reserve.
The following schedule reflects the Town's PERS pension rate for FY 200910 and expected rate for FY
2010 11 as issued by C.A-LPERS in October. 2008.
40 1111
35.1111"°
311,11!1°°
25,00°° ~saren_ "'o -'d io
15.00°,
111.[)11°„
F) FY F1' F1 F1 F5' FY F1 FS F1 tI
04:02 0~-06 06 07 07.08 ON 09 09,10 10:11 1112 12A3 1314 14A5
F) F1 Fl F1' F1 FY
PERS Pension Ptan 04-05 0=:06 0607 07:08 0&119 69!10
Safeh 3 a 50 _s III ?'.Sh', 9,1 a : 630, 33.84°0
NHW2.5% it S_ K.ol°o 1381°, 1-' he,". l'9,),, I; IN.. 14.60°a
'ACSCr d,ry "0 union Cn+'[raCIS Yw; T E A and AFSC6f~ 1 rr, wn rharsed :he -e t,m rl Iwm~i+d from
" Based on 9slarates recoiv id Ira- ~E.RS AcR,anlas May 2C~99
F5 F1 1011 F1 F1
10 11 11 12 12i1.3 13 14 14.1
?To° 4' 1' ilil"a 4_ 110°° 4' 1hl°„
14 50°0 '1 1 [ u„ 'I Ijo% 11 Ot)°°
at 55 r0 2 at 55 er/ecfrve Jody 1 2f45
C - 3 Y
SUMMARY OF PFRSO\\F.L CHANCES
FY" 2009110
Budget .Vana;entent Strategies
A number of strategies have been implcmented to mitigate rising personnel costs. These include:
charging staff time for grant-funded and Rcdevelopment Agency project work and proprietary services:
increasing user tees to rccover staff time costs for Town services: focusin* staff' time on core services to
maintain the reductioll in budgeted overtime_ reducin r ]lourlN. staffing use, and the elimination of vacant.
non-essential benefited positions.
Overtime
Overtime expenditures continue to be assessed and adjustments continue to be made to reduce espenscs
where Feasible. W11I1e unpredictable or non-controllable; events will undoubtedly have their impact oil the
limited public safety and public works maintenance resoure;es of the Town, adjustments to schedules and
workload planning continues to generate a reduction in bud2eted overtime froill prior years. As a
consequence, some non-critical Town services may see a reduction in seti-ice levels caused by staff being
limited to regular work shifts. however. the restrictions have not proven to be problematic for normal
operations of the Town.
Staffing Changes
The FY 2009, 10 Operating Budget leas 147.75 hill-time equivalent (FTE) autllorized positions and
reflects an elimination of 5.6 FTE. ith continued focus on centralizinL, customer-based functions, cross
training of support staff-, and staring appropriate positions for work duties, additional operational
functions will be assessed during FY 200910 to identif further reor<ganizational opportunities. The
recommended 11"2009 10 staffing levels include the following changes from the prior year's adjusted
budL,ct:
• Ptw s mul Public II w-ks - Two positions have been eliminated in the Parks and Public Works
Department; the Parks Services Officer (PSO) and a Maintenance Worker in the Streets and Signals
Program. The PSO gill be backfilled throuQ11 the use of a temporary staff' and workloads will be
reconfigured to mitigate impacts related to the elimination of the klaintenance Worker. -%dditionally,
the FY 2008!09 clerical merstrength position to provide temporar, administrative support will be
eliminated in FY 2009 10. A vacant Superintendent position is being evaluated for reclassification
and a placeholder of S 34K in savings has been incorporated in the budget. pending the staffing
restructure.
• Po icc Depm-miew - To contain costs.. the Department has implemented several cost cutting
strategies, includinll FTE eliminations. cost sharing for court liaison and School Resource Officer
services. reductions in Collllnullity Service Officer hltetn temporary hours. alld Ovet-tulle reductiOll
efforts. Due to budget limitations. one Sergeant, tl-wough attrition has been eliminated and
ConlmLllllly Ser\ ice Officer lrlterll hours have been reduced. Additional FT1 saN ing effoi-ts include an
agreement between the Los Gatos Police Department and the City of Campbell to~share court liaison
ser\ ices to be pro\ icled by Campbell. The cost to the Town is approximately 540,000. As a result, the
department eliminated a vacant Records Specialist position. Other cost sharinL, initiatives include an
fl_TCeeillellt between the Town and the elenlclltary and high scllolil districts to ~Ollltl~' fund the SRO
position. Staff has also submitted an application For a Federal Stimulus COPS grant to obtain
additional fundin<, for the SRO and another Police Officer position. If either liuldin2 source becomes
unavailable. the SRO position could be discontinued Or reaOnfi«ured. O~crtime funding in all
programs continues to be relied upon by the department to backfill for vacancies as a result of
tIalnitl;', vacation, sick or extended absences. l he departincnt ack-nowled`cs a heed to reduce tlic
reliance oil these funds to compensate for persomiel :Ibseuces mud has implemented se%eral rcductiotl
strateVgics. This will be a continued focused reduction effi,rt COr the deparmlellt in FY 2009 H).
C-?'1
• A(j)1111 ivn-aiive 55-5 ices - The FY 20!)9 10 Adminisn-ative Services bmWet reflect a full allocation of
tile Town Manager and Assistant Town Manager positions to the Town ,Manager's Office budget.
This adjustment is moderated by the elirrihation of the AdmhAstrative Programs Nhum ler position to
allow tlexibility to meet higher priority staffing needs wNhin the organization. Corc sen-Res
provided by the Managers Office, such as Council agenda management. general program policy
analv-Si-S. economic Vitality efforts. public outreach. and customer ser-icc initiatives will remain at
current levels. However the Managers Office «ill need to prioritize and -Schedule special project
and inter-departmental efforts giNen tilt reduced management staff.
• CIcl-A_ILInarv'c'me)It Jllf n-matifm Sv.stc'm -The FY 2009 10 budget for the Clerk Administration
Department reflects a decrease in salary and benefits and shWviy lover expenditure levels. The
decrease in salaq and betletits is due to the elimination of the Administrative Programs Manager. The
FY 2009 10 body f'or \lanagement hlli nnation System maintains prior year salary and benefit
levels.
• Fiji mcc - The FY 2009 10 Finance: budget reflects the elimination of a .80 FTF ACCOunt Technician
for Business Licenses. Additional temporary hours have been added to backtill the Account
l ccllniciarl position and provide technical support hllanclal'Illirnan resoLH-CCS inflormation system
upgrade. 1 o mitigate impacts from reduced staffing. the department «ill aggressively seek out
opportunities to train and cross-train available personnel and maximize the use of its nc
financial h11111an resources inknuadon system, which should be fully implemented by the eml of FY
200%1().
« fliam an Resom,ces - Tile FY 2009!10 llummn Resources bud Yet reflects a siSgnificant decrease in
salary and benefits and operating expenditures. Decreases in salary and benefits are due to staffing
reallocation of the Town Mamger and Assistant Town Manager positions trorll I luman Resources to
the Town Manager's Office budget program. This reallocation does not change the staffing level or
senice delivery for the Human Resources Department or the Town Nlanager's Office.
• Lr,'ul Scr ices The FY 2009 10 buduo Nr the lb n Anomes's Ot'tice reflects a moderate decrease
in S Ilan and bcnclits and operating expenditure levels. Decreases in salarv and benefits are due to
lumprarn realiouvions. Operational expo uldums have been lowered ic} reduce costs. 1 hcsc changes
ilrc part l~nghln`' rcol-galilzation aEnled at m awhing costs wlth Sen rces, consolidated 11'ork l0ad-S Were
possible and thereby increase All WiClcllCV.
• (",mummitr D,-,re/()])ML-71t -Notable expenditure reductions include the elimination of the Code
Compliance 0111cer and Associaie Planner position. Should the local M)11011liC -Situation improve.
these positions will be reevaluated aCcurdillgl'-
• Librw- Z here are no proposed stal ting e hanges Ihr FY 2009 1 A
• [ ommuuitY Sci i-i m - Chere are no proposed slatting changes for 1-Y 2009 10.
~I
SU.11-NI.k[Z~"Ol,'P]--'IZSONiNEL CHANGES
FY 2009110
1111L 0)(11.1ITI iL C I.-lafrd Illf)C(rtiurt.s
Ill addition to direct persolutct expenditures. dchal-tMCnts are charged Cor internal support scr\ices and
cmlilo~ee insurance coos through pa)rolI allocation charges. Appropriatc charge-hick ratc> are
establishcd ha,cd on zither empio.ec group historical east, or thrOU211 a Clot ;urellar"c per enlplo~ez.
.Annual rc%icv%s of these Rinds may result in ad;ustmcnts to the rates.
Li~rhilinlrr_~rrrtnr~~
Self-Insurance Fluid rates thabild, claim Ahmance premiums) for FY 2009 Itt I'C[Mlln t11 the prier scar
roles ai the ScHAnsurance Fund Balance cotltli]Lles to he more than ,ufficient. and red enucs are Won,'
pace with expeluldures.
l orkc s COMI)CHS(HiMl
The Workers Compensation fund balance also continues to be healthy. The pru2mn s allocation chmTcs
Nvcrc Increased in FY 20W 05 to keep pace with the increase in insurance premiums, and have been
adjusted in F1" 2009 10 to keep pace "ith increasing expenditures.
.11~r~rrr~c°rut'ftt Ifrlut-nrcrtr!)~r
The Management Information Systems (%IIS) program is funded throe Fh tWO diflcrent chargc-backs to
the departments. One charge is based on a percentage of salary to fund the salaries and operating,
expenses of the MIS program. The second allocation chars=e is based on the departments conputcr and
printer equipment, established to fund the replaccmcrnt cost of current technolouY equipment.
c ,41
TowN STAFF
POSITIONS BY HOME DEP
ARrNIE
NT
A uthorl/ed
20(15 06
2006 07
2110- 11S
2008 09
211(19 111
Po,itiotl,
funded
Funded
Funded
Funded
Funded
Comments
TOWN _\TTORNF) 'S OFFICE
Io%%t1 Memel
I oo
LIIII
I i1o
1 1[111
1 (JO
1,(111
Leunl \dnlin \-ktant
1).;n
0 it
{ i'rno i FIE
Legal.%~SiSUIIL
-
-
-
1).?n
<id,lr:k;;i
TOTAL FTE%
1.50
LIIII
LIIII
1.1110
1.50 -
- 1.511
- - - -
TOWN MANAGER'S 01, VICE
Tuun\lanaLci
1.00
100
1.00
1 OD
IMO
I_HO
\"islant 1m%n \1nnaucj
I.Ir0
1.110
1.111
Flu)
1.0!)
1.00
AdmimNuati%c Prnetaln, Al r-
1 1111
1.(n
1,11{1
I.pn
f I ri;ur
Ftec. A ktant tii [,ltin \ler.
I.11S1
1.111}
I.f)Il
[,IN
1.00
1.00
Fconkmii~ 1, ilalitV \Ian.wer
I,MI
I no
1.on
1.1111
I_oO
[_I111
Office (Icrk
11 90
11 SO
1)"0
I till
n .W
11,`NI
VOTAL FTF.,
4.911
5.sn
5.81)
5.801
5.90
4.90
11 UNIAN' RESOURCES
Human Rcs~urte± hirertrlr
I oil
1 1111
1.01}
1.0ri
1.1111
E.oo
Ad1RII11.11.irko An-d%il
I 1[111
-
-
[.1[111
1.110
1111
FIUBlall RC±oURCi \11Ce Glh~l
I1,2~
1.111[1
I.{IIY
0 2i
11 7~;
ft?i
ro,rA1, FTEs
2.25
2,1111
2.00
2.25
2,25
2.25
FINANCE & AD.NIINFS'I'R.*,TfN'
E SERVICES
Finance A Umin. [Director
I.W)
1,00
1.011
1,11()
IMI)
I O(I
Finance \lana.-m
1.011
1.111[1
LOn
I.Oo
1.0)
1.0n1
lccounlant I finance A11 .%A
I,40
0.40
0.40
1,-111
1.40
1.411
iii„ri ;hand irim nrrI 1[1. 00
Lodi sr pnsiliu,r_
Pa~roll SIVciali,l
L11u
-
-
I,nu
I.n(I
1.1)11
ST..-\c Cuuill 1CC]IMCIa11
-
I."'o
1,Un
-
-
-
W'N'Unf Iechnici, ll
? (I{l
[,h1)
n{1
"Ito
'./111
'.W)
I ) a, 1, R1; F-Tr.
`r. Accotim Clclk
-
11.\II
I,flo
-
-
-
rOIAL F IEs
6.411
6.i,t1
7.411
7.411
7.011
6.411
CLERK ADMINIS I R,t I ION
C Icrk \dmin ,ii,li i
I '1'I
] r1n
l-rut
Inn
[ nrI
11!11
Dcptjll 11 1k
\11,~ ~recmll,t
II iil
TO-1 U_ F1'I_,
1,75
2,7 5
2.25
1.75
1.'S
NIANAGF:.MEN I- INFORII_\TIO\ SHIN HTS
\11S \lxuwC I"
I,GO
I_IIIY
1.111)
11111
1.1)11
1.00
NCtNiOrk \dn611111MOT
1.110
I_nl]
100
1.111[1
I [ell) Dock _Winilli,waoi
0 7;
\1 IS speciaG>t
-
_Lor
uo
II_ 11
1'01 AL [-I Es
2.75
1.1111
3-fltl
1.00
2.75
2.7y
- -11
i II
TOWN STAFF
POSITIONS B)A-IONIE DEPARTMENT
~uthill rill ?Ml; 116 3006 07 30117 US 31108 119 2149 10
Pu,itiun, funded I tnldrd I tlndcd Fund A I=noda•d [ untnunn
((ININIt VIII I)FN'1:1_UP'%IF.\ I
i'
1
i
.
-
-
.
~r lbali.i;11 In>;'ert
10 I A 1. 1 1 1,
17.60
18.60
18.611
18.60
18.611
17.40
POLICE.
[h.,i,-1'1, h11
1'11,
11'1•
]'.I
1.1111
1.1 I
I'•'hrr f al'[,11n
_-'In
' I,II
, r'.
_ I.
_ ~
~ r~~
1', 11 \ii iJ]lI
1
\,{111
111
1
,11111
1111
~ 1111
4,110
i 1
1,1
\,lll, 1 1 lii li . I II'
1
{II)
I
„11L.• ( "rl~„ral
1',.111 1 )tllt~'f
,
~li 1111
i(I-!1V1
it! III,
_~-1111
,
X111
,
'1,.111) ( } lirlVrf : ' ~ ]l
f „111i11Hi11t% 1.R ICC>f)I'IIc l'
-1.1111
~,I111
-}.~11,
4., 111
S lilllc \nakq
-
I.nn
111u
I.nll
-
-
11,,11ec V11111111e• % I C NI_1.
1.114!
I.{111
I.,lll
1,1}11
I,Oll
1.1111
Viculi%c A-i,lanl 1,1 ( hell
1_I l{I
I.I hll
1.14!1
I.I hll
I.QII
1.nIV
L ,11111 un it Sl 1,-11, DI11,:tlrllc•l
,,Ili
-I lli
I'„illIt~c„f,ln"i'CIAJII.l
?-oil
;I!n
;_Ir.l
I,li
a11
_11u 1 F1i,!,r, "1-I1.
1 s,ll', In_ f ,~illl'„I Illticc'I'
' f-11.1
.1111
1111
1111
' I ,I
' Illl
IO'I,\I. 1:11':
60.110
62.00
62.1111
(1LIM
6LOU
60.111)
( 4
To \ S,r,krt
POSITI
ONS Bl- HOME Di, PARTME\T
ttit ho rized
30I; uo
3(1106 p° 2011" 08 31; 118 09
3oll') 10
Po,ition+
Fundcll
Funded Funded Funded
Funded
(umnten[,
PARKS and Pl. BHC %%ORKS DEPART\11-:\ E
?]rl, l Pn'-'I!c Dii
1_..._1
I I,I
1_i .l I ,III I
I
I'P%I, Dir 1-,.:11 r.-l:,~ir
i.
i
1._ 1
11
.~~{!11!Tlijir.itl•.C tI1SI~N
I.' I.
I,1it 1
I.Ii E ill 1.`
I.'I!1
,1,1!11 iniara!IAi ~I'CC 3;]13,1
1.11{I
I.!III
I_f'lel !_rll! I_I ICI
I IIII
PUHi St r;± Special I, I
-
2.1111
I,{111 I.I!II ' IT
-
1 } dr i'r!r ill IF
\ 1.11111 n I±1 rat 14C S ri 11: J T4
2)IIV
-
- !_11U I_I I!I
'lIU
rlrlnll?'il ?1-'
scCrelarn III
-
-
I.1IT) - -
-
tiupcrinien4icnr
JIIr
un
' IIn n ' uu
I_Ilr!
(}r?rlr:r 1 l+F77
FdC116 liiltr,iCUn
nn
n I uu
I.ul1
i
PI'1t' ~uper•.1>, I
I
I.r1u
LV'+ J,un I.uil
_.,,I
i } lrwd ++Fi~:
nun_~rhvi,;
3'113
I_Im
Lull Ln+1
"n
I L.lu l']r . C \Islnt 11 ,`ri,
_ "I'
I.,„1 _ IIII _ rill
_ yid
Parlk: 111S:11_ It„ri.r
_ In
I.:p! L': I
-
r},.,, r,
P3ik: .ti
4'
1_ 1F1
1!3, 1,.r
v "I
C
I .1 -
I I"
11: I Irl I
I .11
I
Frcc i-jinn it IL_h f 1in:'r.
1.
I,
1... i I
i
~I:r°. i,:e 1 +d~ cC
. II
1.. r
~
I . r . . rrr rr
1~;.: X13?C'[-12.11 I tT,lyd cr
-
j.IH1
hl 11!1 JII,
II!
I
1<~nt0*11 C i,li }`n~iniir
i.n,
-
_ I.!rr I.I,Ir
I I,,
~r Fn_•inccr l ichnirian
Inn
I,I!II - -
-
En=imccm) • T:.hnicl.,n
:11
1.+1o
I.n.r
"eilloT l~fl ~_in~'~'r In~1~~~!t `I
] 1111
1 Illl
11 do 1.1111 I_i'rl~l
I Ido
1-neinc2r In:}'CiAor
I IM
I.OIJ
I.111i I.nu I.1 11
'.1}11
( } rn,rd ; P1E
pprenlicc \ edwm,
! fin
- -
Lull
!pwd ? u 177:
I rplipmenl Mcclianii
Iml
' ill
1111 2.00 ' 00
1 1]0
r1,h-r ; nF77. -
l'O'F,\l. DEPAR'I'MF'I' F 11
35.00
37.011
34.00 34.011 37.111
3;.00
^
CO)IN1L\IIN SE:Rt'1CVS
I (.`rnnluniI-~ir.tti;lhri.l~r I.I!i I_n~l ll!;I I,rru i':'1 1!"1
tdm!n'stran,c L,ai.,t ; r
Vii;...-(-...,. .._..q ' . I
_5 5
C - 44
TOWN STAFF
PosrrioN5 in
Hmn--, DLPARI-\
IL\T
-Authorized
211115 116
2(1116 07
2'1)0- 118
1(Ii18 11)
211119 If1
N,ition,
I untied
1`unded
I undrd
Funded
Funded
I Is 14 11(1
~.c-.',:
I4) I \I DI 11 \R 1 \11_\ I F I F. 10.3;
11).35
111.3;
111.35
1035
111.3';
IITI \1- If311\ FFF, I~F7.7~
13.35
I<1.1~
1511.9(1
t5
117.75
FIT( I ED OFFICIALS
2004 1)a
2006 07
201)?.08
1008 09
21)(19 141
Funded
Funded
Iunded
Funded
Funded
1 „1A ❑ kI}1111
„I:!
-111
;-:1)l
; !111
1, 11 lcrk
I-:111
1110
I_rlrl
I r'll 11 i 11•,l Ill eT
1 1111
1 1III
I 1111
F(FI'AI. FLFCFED OFFICIALS
6.00
7.01)
7.00
7.00
5.00
2005?116
2M16,117
2(1117118
20118,119
21)1]9110
7"empurorr7•!loner,hrI)elyartrne'nr
Funded
Funded
Fleuded
Funded
Funded
I~rllnl',run~ll
I~^
I-;
I-;
I-;
1-;
\Jnunl.rlaulc "cr%I,:Cs
I.4-5
1.511
0`111111 u1) Ith I)0 C1,~1)P.1~gi
-
-
1_+1
-
-
p rIiCC DC11,I11ucnl
h'111
h1 i1r
.r,dii
:.r, 1J
I'.Irl; A I'tll•II~ 11,•:'r,,
-
I''.~ul
~ °r,l
3.1~~
,.-.1,~
( .,Illnn1111r. ticl'•hC:
_
1
4-rl
a-II
L1hr.:n Dc.p.wilmll
I I.1
11 "J:
I
11"„
local T nrpl+rur} lfour~ hr Deparureenr
24.1 Id
27,35:
23.683
211,987
21.431
C()\\ ER IED 11(1IIn L\F\IVI.()1FF,S
11.59
13.1
1139
111.09
10,311 .;rrh111. `ra~n1:,,wo
( - 45
C -46
DEPARTMENTAL BUDGET DIRECTORY
FY 2009110
foN\ N ()FEIC E5
1 \n (r(ti«. U\cr\ie\\
1 1111 k OV,11 C c'tir it A.lmmi;n llicll
1 11 1 "\rn Altorrl~\ Admini'li-ation
1 ,c ~ I.M1111 t\ Sdf-]n;uran,:e Fund IABA(iJ
: DM I\Is I R,\ H\ I: SLRVICES DEMR I MEN F
r1dlm
ml trams Sor\1,:2: Depart731ew ()\Cr\ll1C
_ I I I }
1 i+ltil ~lar'aL'eI- : (_)lil.c AdIltiill~,tralll'll
„+I]
llurltan Re~c'urcz:
~ :{11
1 Inallie & Adinlm1,iratl\-C Sol-%............................................................................
1401
Clerk Ad III I111Strati0n
] 10I
\„n-Dcparimental
O? 1
\Il rm-'cnlcnt ]nfc,rntalion services
hl ~
11 oI-kcrCompensation
h?,
Office Stores
- ) I
Parkinls Asse:;ment Di:trict
CO\I\It.\1I1 DLVELOP\IE\T DEPARTNIE.NF
Co III 111L11111\ De\elopment Dcpartmcnt \ cr\Ick\
11}1 Con1111LIllit\ De\elopment Admim-truthIll
121) 1 De%clopment Re\ IC%N
\\l\ an~ed Plan(tin .
l 13t1i1,1in!' N\ ]n;peclioll Se,\i:e;
?40 1 Code C ompliancc
:Ucl~l Pa;>- F11r~~lIL'h :~CiOLilli~
E'(?LI(LE DEP Viz \IE\ F
I'++li
D parum~nt(_)% r,i
411)1
I'i+li.'_ A imim tration
1 1
Re,:01, & Coriltulni:ati0n...........
l i l
P,:v,orn,I & C oiri minlt\ 1C'r, Ii C
~1
P;iU'i+I
1 a l 2,
11-111,11':
a :{I :
Im ~ai_anoll`
4 : la
I' Affli, \l: ntL= fintmt
4LL LIL)
Pu;. Thl-OLI h Accol.lrlS
-U-
(_1peCallllt' (?I'aitl Funds....,...
D-
D- -
.D- 9
D-1=
D-1-
D-,-
........................D-= =
D- ;
D-4-
D-(„
D-(1-
D-- I
D-~ 1
.......................DA 5
...........................D-~\Q
D ~
Eo DEPARTMENTAL BUDGET DIRECTORY 03
PARKS & PL I3LIC NVORh5 DF,P 1Ri ~Il'_~ 1
Park; and Public \l-orks Deprunent
........................................................................D-]
5ll}I Park; & Pnbhc Work; Adnimi,tralt"ll
.....................D
-Cl'\~1
n~'llleerlllg Co~rral7l tiCC;
5201
-
..D-1 39
52"2 F yincOn`r DcvcOlimem Sew On
........D-1-4 3
,;ill Park: Scrviccs
...................................................................D-1-1-
5011 Mew 62 Synals -
D-1
59u') Pa;;-7hroug=haecount
D-I;-
f,31 Equi]lntent Replacenleut
D-159
6K AM Malluenance
D-163
613 I3uddmg Maint,nance
--............................D-16-
"1 lion-Point Source
..D-171
\s.c;snmit District Fulids
31 1.3lac "Al District
. D-177
12 Kcnncd\ \lc:adm\ s District
D-179
233 ChAnl C oust District
D-18 1
34 Santa Rosa Heights District
D-153
235 l asom Height; District
........................................................................D-1~5
30 1-]t11brock Districl
D-1871
CONINI1, \ITY SFRY[C-ES DEPAR \ILN F
C Sri mind, Screw Dcllarnl .H thYloew...,.,...
6 l n l C bIllnlmht\ Ser \ lies Ailnliltiwlllon
hid l \cokorhood Center.
6_114 .1rt, ~ 'u tore '
fi,ll_ ~ c~i1;C1'\~atli~tl. Rcc\~cllll~' ~ll:lalIlahillt\
}ill I[„ll:im Pr'--'ranl
fryucl I llroflL'h .~C~~rIInI; '
_'1 1 1Wu;ing Conscll'atlon ProL'MM I 1111d
I' Crnnlltnlit\ D,,clohnl,nt Block [;rant l und
031.13 Bc\,1 Container Grant Fund
....D-1 fig
D-19
D-I9-
.............D-2125
D-'3-
D
~r-) DEPARTMENTAL BUDGET DIRECTORY c~
LlBitun DLPAR MENT
Librm
y Deprlrtnlent 0%;n-%-ik
7101
1 ibrary Adnlini tration
7201
Adult Sa iecs Referctlce
202
1 Cllll 1 Serf icc~ .
7203
Acq11I51 kns So CataI0gkg
71()4
C 1rculatlcll SCstcmh Administration-
j -11
1_]bral-\ 41'LISt FLInd
-1'
llktory Pn~ ect Truce Fund
713
CAW Ness TI'nsl Fund
j 14
SLt an F. (BCIIt N1cClendoll Tart Fund
D_;
D-4
Town Offices
PROGRAM PURPOSE
'I he f oxv [I Uf fcc, pro<<sr&111ti art cotnpri;cd ol': T LM n Council .administration and the f )dice oC the I o%% n
Atlorlle%. ~Xllleh 111CILIde, the Se11-I11;u1-anCe I_] Thule\' JVOLTT%1111. The hllrh0,C 0f CZI,:h PRILI-ralll 11 outlllled
in the sections that ii-Vlkm this page.
BUDGEA- OVERVIEW
[lie FY 009 10 Town Offices budget rcilecis a decrease in salary and berleiit cost: and u[)cratins
cXpcnditures clue to the consolidation of the Flectcd Clerk and Treastn-er proL'ratns into the Clerk:
Administration and Finance Dcpartment bLICILMS. I hiS CollsohdatIon was a result of the iipproval of
1lcasure C, a ballot initiative that made the Town Clerk and Town Treasurer positions appointed
positions. In addition to this. consolidation. other budget adjllsttllentti Nv'erc made ill ille Town Offices
hlui!,et. inclu(fin<, staf llL) reallocations to better reflect the deployment of rescxu'Ces 111d rcduCtiorls in
opcrating cspciiditures. It is anticipated that ±,'-cncral administnitive, legal and risk Inana<<elllent sere ices.
\rill hC rllairitainzd at Cturznt levels.
t)
D-6
Town Council
TOWN COUNCIL ADMINISTRATION
PROGRAM 1101
PROGR A I PURPOSE
The Town Council is the elected legislative body that represents and directs theTown of Los Gatos. The
Town Council is comprised of tiN e (5) Council members, with the \4avor and ']cc Mayor appointed
ammallv by the Council each \ov ember. The Torn operates under a Council: Manager (corporate) form
of ,overiuiiem that combines the policy leadership of elected officials with the managerial responsibility
of an appointed Town Manager. With the assistance of Tcm n staff. the 'Mayor and Town Council identify
and adopt appropriate policy. program and budget priorities for the Town.
As an elected Le6slature. the Cot.ulcil's priorities reflect. throu«h its re<aulatorv and budsctary
enactments. the aspirations of the residents of Lo Gatos. These priorities are implicit in the programs
adopted and set forth in the annual operating budget for the Town of Los Gatos.
BUDGET OVERVIEW
The FY -100910 budget for the Town Council rcficcts a inode.rate decrease in salary and benefit costs and
operating expenditures. This decrease is Aar<,ely due to eliminating the Administrative Programs Manager
positron in the Town ManaLer , Office, Staff anticipates that lluough the redeployment of resources,
ueneral administrative services. including agenda packet preparation and distribution. customer and
elected official support and Couneil policy proLTram analysis will be maintained at current sen-iee Vels.
flm~ e\ en it is important to note that the proposed structural chan4Ie, ~N ill impact workload capacity and
flexibility it) address unanticipated service requests.
D
TOWN COUNCIL cs3
SUNINIAR1 OF RLS F\LES AND EXPENDITURES
2005 06 2006 07 2007 08 2008 09
2008 09 20091"10
Sctnals lctuals lctoals \dopted
Estimated Adopted
IZ1:1 F\l ES
Olh,r -ur".,
-
-IOF 1l.REVENLFS S S S S
S $ -
FXPLNDI FL R E S
.S[!i1111111111173c,1i1[1~ 1111. 06 11-1,~1-1-1.6-0 1=-.`0
1~1 (III 11 6.027
OP, 1o1fn1~ FT'L ?d..mpv 2(1,041) 1"_; h 1--~1*f1 ??UII
l?,lll 111 211,200
hill IL L' C r!<1rr~:~ 4.5=-i 5.11411 210 ~.\llll
; 211{1 4.614
l0 1AL E\PE\DI.ILRES S 146,249 S 148.135 S 147,830 S 181,500
S 170,900 S 160,841
KEY PROGRAM SERVICES
• Represents the residmis of Los (7iltos
• formulates and enacts l)Ubllc policy 11) response to current and c' ntlcipatcd heeds within political.
adllllnlstralive. and fiscal cons(ralllts
• PI-OVI(les Co111111U111ty leaclel-ship is dic legislative and policy-}makin=g
body nC the municipal
tt'17lllcllt
• Oversce5 Town boards and co1m iss1(Ills
• Rcpresems the Town of Los Gatos throuL111 coordination and collaboratio
ll with other uovernlnellt
,l'uencles
l'ONN \ Mt NCIL SF:SFFING
Fit// Time I:quiralcnls (FTF)
Sulhoriied
2005 m
3000 07
200" 08
20118 09
2009,10
7nlrrt.SmP
Vo%itl(1114
Funded
Funded
Funded
Funded
Funded
I 1 1111 • t 1,s 11 1 ill: A1_r.
t~.l l!
a~.I(I
11,111
11.111
_
(lttiic L ICFk
-10-1 AL PROGRAM FT Es
0.85
U.85
0.85
0.85
0.95
0.85
2005 06
200607
200- 03
20(1809
200910
Funded
Funded
Funded
Funded
Funded
Elected llJjiriulc
C 1+tn~iflm~tltb~r?
~.nn
MI
~.I I
~.nn
5.00
TOT.1I. 1:1.FCTFD 0FFICI:II-S 5.00 5.00 5.00 ;.00 5.00
Temporary Staff Hours
Illt~'Ftl 1 I-5 1 175
TOTA1. ;1\\L :1L I10 LRS 37; 175 175 175 175
D ti
Town Attorney
TOWN ATTORNEY ADMINISTRATION
PROGRAM 1301
PROGRAM PURPOSE
The Torn Attorne%, is the legal adN-isor to the To«n Council. Rede\-eloptllent A-,enc-\and sniff. In this
capacity. the Office of the Town Attorney provides a Wide ranee of legal services to ensure that Town
actions and activities are le rally sound. The core services of the Town _Attorney's Office include, but are
not limited to: proN iding timely legal advice to the Town Council. Town advisory bodies and staff:
drafting contracts. opinions. resolutions and ordinances; rep ieu into, processing=. and szttling claims against
the Town: and prosecuting. and defending civil la" suits against the Town.
BUDGET OVERVIEW
The FY ?009, 10 buds==et for the Tog n Attornev's Office reflects a moderate decrease in salary and
benefits and operating expenditure lc%els. Decreases in salary and henefits are due to pro<rram
reallocations. Operating expenses such as legal subscriptions and outside legal services hati e been reduced
dne to bud4101 Iinlitatlolls.
ACCOMPLISHMENTS
Strategic Goals
Accomplishments
Good
Govei- rance
Ensure
reSponsn C.
accountable and
collaborative
"oVelzlance
• Ilio\-ided legal advice to assist in the management of complex land use
applications and decision-malting processes
• St reandItied propels damaue claims processes
• Settled long-tens rradinu <iolations
D-9
~ TOWN ATTORNEY c~3
SUMMARY OF REVENUES AND E\PE\DITI RES
2005106
2006,107
2007108
2008/09
2008!09
2009110
Actuals
Actuals
Aetllals
Adopted
Estimated
Adopted
REVENUES
5erricc' Chrrr~es
-
-
-
-
-
-
Other Sources
591
-
TOTAL REVENUES
S
S -
S 591
S -
S -
S -
EXPENDITURES
-SCrlaries and Benefits
177.7() 3
166.752
178.708
179.700
193,400
157.873
Operatrrr x E.rpa urlitur~s
25.757
45.043
45.543
12.800
31.91:
34,530
Fi-rerl -lssetc
-
-
-
-
-
MICt- rrrl SCJ-ViCc' Chrn-~!(°s
22.284
23.0;3
24.403
25.400
25.600
22.970
TOTAL EXPENDITURES
S 228,744
S 234,828
S 251,654
S 247.900
S 250,913
S 215,373
FY 2009110 KEY PROJECTS
Strategic Goal's
Key Projects
Process Improvements
Good Governance
The Town Attorney's Office is a service department that must be available to
Ensure responsive,
respond to the varvin<t needs of the Town Council and Town staff. However.
accountable and
without compromising this kcy focus. the Town Atto111C',\' Ivill C011t1I1Lle to assist in
collaborative
the effort to stl'ealnllI}e adlllm strative functions, including contract development
gaverliarlce
and management and reduce the cost of legal services and overall Town liability.
KEY PROGRAM SERVICES
• Represents the Town regarding litigation matters. incluchug criminal hrosmilions of Cade
violations
• Sel-, es as the le,-,al advisor for the To-,vii Council. To xn staff. and Redevelopment Agency
• Processes and evaluates all personal i111ury. propcrty damage and other monetary claims against
the Town and manaLIes all liti«atirnl 1]1\:01\'i]12 the Town
• Drafts and or re.vicn•s all proposed ordinances and resolutions
Supervises personal injury of- propel7y damage claims and related claims litigation
• Reviews and:'or drafts Town staff reports and contracts
• Assists in the administration of the Town's liability insurance and risk manas-,ement program
• Ncuotiates key transactions such as property acquisitions
D-- 1U
~ TOWN ATTORNEY c-,>3
TOWN ATTOR\El S AI'l-ING
Full Time Equivalents (FTE)
Authorized 2005,116
2006/07 2007;'08
2008'09
2009/10
Town staff
Positions Funded
Funded Funded
Funded
Funded
Ton n -\ttornec
0.60 ().,5
().'S ().75
i7,b11
0.60
Le,al :Admin :1s~i,t~u)t
U_1~
0.25
Lcual:\aistant
Deputy Clerk
0.0 u.1(>
iJ.lO n.n5
u.ii5
0.05
TOTAL PROGRAM FTEs
0.90 0.85
0.9S 0.80
0,90
0.90
2005106
2006/07
2007108
2008/09
2009110
Performance Objectives and Measures
Actual
Actual
Actual
Estimated
Budget
1. To rcdiicE the 1~°~>~rl ~t~kd li~lcruclul ~r,~ls.yu~'nca.~ r,,1
Chiinu (lilt/ hnicrril; <'(Llriil q the Tuli n.
a. Percewij~,e of k:hJms for dulial or appi-mal
I)I'OC2suCl 1l"ktlllll tC,l"t\-i!\C Clal'c 01 Idln~:
2, To /N w,,c! rhr T(m ii from k-," d cxpoClov Ihroil zli the
lonc,lr V c°lr n/ cuntract+. ~hr/1 IVIux9. Mid Tou ii
palieiC) IM111 IhlittS.
ii. ~CI'CCI1S8~~N Ut ~lat•t r~l)i1f[~ tlllil COI7 [rSi'[~ i"c"IIiII CtI
C)~°<
<)~°a
C)~°~i
C)~°n
~)~°n
ill Melltt-Ioul huLlrs of reCkfIt1t:
h. Percentage of fonnal RCC UCl t tiu \VIiltcll Opillions
9;ae,
9z;"u
prcl,tlrcd Irithin three at,rkiTw, claw:
2005i06
2006.07
2007/08
2008/09
2009110
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I. \umbcr of incident rcpons processed:
3r1
? I
?5
I b
I
\tunt,cl-01-pmpCr1%loss reporlcprocessed:
3;
?I
?11
{7
\u11111u' of >uhpncnas handled:
-I. \LII11bCT nl PL111hi : Rccord act Ivy UC'si~ pioc,~ssed:
21
24
16
20
\wl7bCI' Of l"Cil,luuolh LiI)d ordinanec> dC CIUhCd:
~
2a
24
I?
i 5
6. \umbu' Of olliniOn rcc}ucstc Lind contacts rc\ iclccLl:
I I-I
I Mfr
rl
1>rl
I jfl
Aulllbcr Of cases clo, ed:
22
311
191
SII
ti. Autllber Of clatinlc:
19
D- I I
l)- I_'
Town Attorney
LIABILITY SELF-INSURANCL FUND
PROGRAM 1302
FUND PURPOSE
'l'llc TOW11 IS ~I nlenlber of the A,so,:Iatfon of- Bay Area Government (AHAO) fnsurallx pool- a self-
insuranCC program estal)lished in 19\6 to pro\]de general liabilit\-. property in,uranec. and risk
111ailm-Tement sen ices to ~O cities xvilhiit the Day Alva. I-his CON C]-EEC InillilllizCS IIle l o%%]I'S CXI10SLIIC to
lossc; a, a rCSLtlt of Town police or action,.
7lic annual premium pall by the Town ,lllkms for SIO million lotal co\crage with a S50,000 deductible
1)Cl• oCCLII-I-CI7Ce. Sell-Insurance rates ha\"e been established to accurately allocate the cost of this inlet-1181
scl•11cc fund to all pa 'rams based oil StattillL' levels. 1I1Lls. more aCCLIl-MCll d1St1'iblltillS1 dIld 1-etlWillw
actual casts ( Se1"v'1CeS.
BUDGET OVERVIEW
The FY 2009 1{_t budget reflects a decrcasC in salary and benefits and Lit) fnc1,Ca,C in upCr'atirl, expellditure
IC\CI,. Staftin' Chan<<es include FTE reallctieutiuns to the Self-Insurance I_iabilit\ Fund to better reflect the
usC of rCSi,urCCS. The Tonn's ul)CratinL' CXpensCS havC risen -,11211th bCCau:C of I1n increase ill the ABAG
111,U1-a11CC f)1'Clllllllll. The adlLISMICllt 111 the 1 it\lll s ]II-CM1lllll lla, duC to rCSUILIZiOll 01 a S17Ca1) Clallll.
lloa C\ C1, II1C I OW11 Continue, to make su idC, in the area of risk LllamwcnlCn[ and as recently awarded
all ABA(i Ln-arlt in the amount of sl,0100 for its effol-ts.
Thl: SCIf-hlsuranCC pro«ranl IS filnded [hr0u-'l1 dCparullCntal changes based on cs[abli,licd a;sCssiiielt
rate, pCl' labor dollar expended. Sei'IICC rates arc eslabllsiled to Illallltaitl I1111d bal.'lllec Capaclt\ "it a
minimum of thrCe [inks the annual opCratin-, e,,pcnsc. This rule 01 Thunlb prov idCs a funding.,' ~,ourCe for
potCllltal C1a1111S II<_'allls[ the Town. Fxecss fundinL Is reduced throe rll JO C1- SCr1iCe r1IlCS Lilld U-Ml,fc1S
back to the (icneral Fund.
A, the liabilit\ pn) <lalll's o\Cmll cost renlaills .i ni)icantl\ to\\Cl- 111x11 ill pre\IOUL , ~earti due 10 a lm) -
claims hlStor\- the labor rale assesSmcntS lip the dcpa11111Cl11, 11111 Colltllllle at the rCdUCCLl raICS CSI1 i1)11SIICLI
111 I -I(. O (1~, I here rates reflect a dccl"cage 111 FY 2004 from the \II"n a,aC„I]leilt le\eli
iniiiatcd ill FY -20031 04 (mcallllli-, rates c:onlmuc Lit 04"t. oI hat the\ \lcrc four lCar." a,-,o.) I hl, Io\ler
]ale 11101V aIccu'atck I'eflCCts ICILMI pl'l~~l'alll Costs. 11111CI1 ah11OUtL1l] T-C,ldtS 111 reduced ]•e1CIII)c 10 thl,
program. I)I-OCIL)Ce town-wide reduction, ill program expenses. ProLrranl Casts Will be C\111u111Cd in FY
2(){},) 1t) to LietellllIIle If tile C1II1'ellt issc,,, lcnis need to be revised.
1) 1 ;
P,-) TO«-tiT ATTORNEY c~
Liability- Self-insurance Program
STATEMENT OF SOURCE AND USE OF FUNDS
2005106
2006?07
2007/118
2008?09
2(108.'09
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
Adapted
SOURCE OF FUNDS
Beeinnim-, Fund Btllunce
Loan to CIP - Police Facdit%
-
235.40-1-
2",5,404
-
Undesi,-naled
Li39,955
1047.11)7
2.1_25.(131
1.620XV)
1.620.039
1,880,163
Total Beginning Fund Balance
1.939.958
2.047.197
2.125.031
1,855,443
1,855.443
1,880,163
Rc+cnues
seniceCllar2es
497-246
50O.sto
561.436
518.400
516.8[10
528,990
0111c1Sourus
S,ITSI
17.2-65
25,(11)0
-
111.[111[1
-
Total Re%enue~
506.227
537,767
586,436
518.400
566,800
528,990
TOTAL SOURCE OF FUNDS
2,446,185
2.584.964
S 2.711.467
S 2,373.843
5 2.422.243
5 2,409,153
USE OF FUNDS
Expendltuleq
Salalics and Benefit,
80,322
».(174
110.679
1,48. t 00
9~.'100
109.062
Operating Expenditures
31X.666
404'59
65.345
47?.S0
446.881
497.750
Fixc(l A scts
I[1.00[1
Iniernal Sete ice ellarecs
-
-
Total ExptilditUres
398,988
459,933
856.024
610.900
542,080
606,812
Operating Tianshrs
TM[14 r I0 Genend Fund
-
-
-
-
-
-
Total Operating Tran40TS
-
EndiI12 Fund BalaIti:C
Lean to CIP - Pt,licc Facilith
-
'=5.404
235,404
-
-
Undcsi~nucd
11F'.19~
'.121
1.620.09
1.52.539
I.SS11.1!„
1.502,341
l'otal Endine Fwid B;1lmicc
2.1147.197
2,125,031
1,855,443
1.762,943
1.880.163
1,802,341
TOTAL USE OF FUNDS
2.440.185
2.584.964
S 2.711.467
S 2,373.843
S 2,422,243
S 2.4119,153
D 14
a,J 1011'1 AT'l'OR`EN Cg
LiabifitN Sell- Insurance Program
2009;10 KEN PROJECTS
Strategic Goals
Good GoIY't'tt{t11Cc
1 ll,urc r4,p~~n>i~
3~~tilillfal~l~ allil
Cl~llilhl~l all\ t
s'ti,~l ~'rll~illeZ
Key Projects
Preminin llattagc me ttt
L-Illhha,izc the 1111111-oN C111c11t of Safct\ concci-n, h\ acil~ c1\ pui-suing .-BAG
11"I1111I1' hl'~~laiil~. In all Ctf011 to 11?1111mize Instil-,II1CC ~1;11111~. tile I'llsIII'LlIlce
pool offer, ,a1,C1 tr linin in al-CaS N~Ilich ],roduCe a hiLh 1iai,i1it\ risk.
I:E1- PROGRAM SERVICES
• pct as liaison N< Ilil the ToNN n's I.iahillt Insul•ance administration
• 1tlftirnl Town Council and TO W11 \1a11',12 tlcnl of potcutial claims alxl 1'e1;U1tS
1-1 kB11.1-1 1 SELF-1\Sl RANC'E PROGRAM STAFFING
F Id/ Time 1 quivulent (17,E)
.Authorized
2005 06
2006 07 2() {17'() 8
2008 09
2009.%10
Tome Stall'
Positions
Funded
Funded Funded
Funded
Funded
I t '.k I ATtOi I1C\
11
I
I I l 5
„iaal t is \I.:n 'ser
u.ll5
I .!I Wmilt
Belk Adniiliwi-t OI
-
-
- II_II5
-
-
DChuu C 1CF
L I'
1 n:nt 1~'ck;:i! i ii
L1f1
III
ll"10
%11, fl,:
I nt.a1 Lial3ili1% F"I Ls
0,11 (1
U,45
0.45
0.70
U- 1~
D- 16
Administrative Services Department
I)E:PAWOIEAT PURPOSL
1'lic Tov,n \lanaz,er providcs oNcmh nmmgcnlcnt- adnlinisunioi and direction for the Tom
organization. reporting to the full l own Council. 1 he :administrative Services Dcpartnlew Supports the
Town N1anaLL er in these functlom. and is made up of six key proNn'a un including the l own Manager's
Office. (Ark -Administration. Finance and Adnlinistralivc Scr\ice . Human Resources, and Management
information Systems MY B00W is a sunnm, of the Administrative Ser%iVe~ Department core
SCIA ices and service objective,.
The Administrative Services Dehartlllcut idcntificS CcnnnurnitV issue, and ueedS rccluirin., legislative
policy decisions and provides alternative solutions: assures that the Council's policies, programs. and
scr\ices are effective]}' and efficiently provided: lx-epares the TOW11 bUdgel Will) IWO 111lncndaticl11S Oil the
appropl'iatc r soul'ces for Council action: provide; research and information Accessary, for responsible
decision Inaking: rosters public awarenesS of niunlctal programs, sem roes and gods: responds to resident
inquiries by explaining Town su-vices and functions: investigates problem; and prov ides information and
Specialized assistance in Redc%eloprllent procct area development. Ilse Department is also directly
responsible for human resources. finance. budgeting. purchasing. labor relation;. nlanagern nt
inn-orlnallllll i\'til~illi. Cable tele\ 1>lon franchise management. equipment rclllacenant. worker "s
Conlpell5atlon, records inanagerricriL cusionier sm ice inana-pnent_ ecollakc A7talllV'. and other
adiumistratme support.
BL DGE. I OVERVIEW
llle FY 2111x) I(I deparimenial opcraun, bud-,et rellects a significant decrease in expcnclltwT, du iii the
elimination of a senior nandL'ClIant pL)"111 11 and other I-cduccd Z\pensci. Okcn these reduclion-'. It la
anllcipated that Core ser\ Ices and 1)1-0~21'alllh ;'Iro\ Ided by the Administratl\ c Ser\ IccS Deparimcnt ill
remain at current sere ice le\ els. Witmer, became budgeted expenditui-c level. l-cmain unchanged.
rC:,0L1reC Capacity \1111 Coll MUC to be llinlted. llllpchng the Tm\ii S ablllt\ lc, address unanticipated
scI \ ice I'CLluals. 111 addition. the dl\ ISLoIh o1 eentl 11), Ll,elnelll fuildlriz, to Se\ CI-al hl"ozraill~ las heell
eoll;C~hdatcd In this program.
Key mrifUng and adiAnisowke chaign will be discussed in more detail in the pro<,rarn nanames that
follow this section. Fume adminisinnhc rasuctuNg and or service delivery Was vv ill continue to be
cvahiated. implemented. and managed h\ the 1 oven Mmiager's Office
U- F
z?-,) ADMINISTRATIVE SERVICES DEPARTMENT c,3
DEPARTMENTAL SL-\IjlARY OF REVENUES AND EXPENDITURES
REVENUES
Qccnses and Permits
hacv,--m cl-pinewal 1{ci'cnuc t
Srr'ricc Charce
Intcr'csr
TO AL REVENUES
EXPENDITURES
Salar'icrc and Benefits
Opertain, Expendiimc-S
Fixed .-I sets
Internal sert'icc Chmrn,=es
TOTAL EXPEXDITL-RES
2005106
200607
2007/08
2008!09
2008%09
2009]10
:Actuals
Aetuals
Actmtls
Adopted
Estimated
Adopted
S 1.919.356
S 1.1-6.42_'
S 1.138,!13?
ti 1,1n0.10U
S 1.10o.000
5 1,122.000
;9
i
icj3
453
609
-
-
90
I S
-
-
-
-
-
-
-
1.430,000
1,020.979
1,177.015
1.138.510
1.1001600
1.1110,000
2,552,000
1.536.167
1.846.739
1.927.856
2.9!10.990
l.ei;3?~1~I
1.658,933
203.475
277.778
307.675
319.800
2(18.5;t1
334,660
171.713
I S2.S37
198-333
191.90(1
196.161
179,918
S 2.214.363
S 2.307.354
S2.433.867
52.510.800
S 2.358.210
S 2,373.511
x Tmrn Tawsurer noit incoq)(r trrrerl 1; 110 -trlr)linistrrrtire .Serrlces
DEPARTMENTAL EXPENDITURES BYPROGRAM
2005%06 2006!07 2007108 2008,109 2008/19 2009110
Actuals .Actuals .lctuals adopted Estimated Adopted
PROGRAM
Town lffmi wcr'c Office S 421,610 S 444.394 S 47Ca?03 S 43I.959 S 475.660 S 649,528
Human Rcsota-ccS 5O]0.I}~; 573,54S 5?(i.6 ; Gti?ful ;?4,(431.487
Fiounce d Admirt St r, ices 984.636 1,noc).659 1 ,f18 7,345 1 ,1 86,42"il !.018-4;9 1,063,223
Clerk_ldntinisn'atir,rr (16,if71 X794;; 299.r~91 175?1i9 X89.4- 229,273
C iutomer .Carl icu Cl-mer
TOTAL. EXPENDITURES S 2.21-1.363 S 2,307,354 S 2.433,867 S2.510,800 S 2.358-210 S 2,373,511
ti-Ott - The rtho"c dehrrrtnrc°ruul ~cdre rlulc1'(7) t't's0lIS a Slnurlhrr'i' Of' (7010V/ Frrrtd lVV(! rtc'S atrcl e'ATertditurc'S
Totrrr .llcntcr~ ett :S 011X1. 1111m an Re°.~nnrc r~. 1' iurtrtcc utrtl ~rlntifri.ttr'rtti~ c° .Srri'iccs. crrrrl Clc°rl, .JcGnirri_Strutinn. Print
to F} 200ti 09, the Ctretcirnc r S'crrirc Crtttr°r Prn,rrrnt 1111.1 ct .Sejutrcttc tlc~urrtntcntrrlliru •rrnn, l)rrt is ncnr htrrlgctcrl
within the Clc'r chninistration. The pr0gl'a is within the -1(linini.sti'alive Servic-cs Apartrnew thal an, not in the
Grncral Fund (i.e. the I ot'kc're Comjrcrtscrtinrt Program/ lucre crjrltllCahlC filed schc'didt'S Withiir thCir- jrrogrrnn
~ecrintt.
D- 18
iq--) AD-\111IS-IRA'I-IN'F: SI':IZN'ICES DEPARTMENT c•,3
1)11 RA NI I-A l S 16FF ISG
Frill Time Equivalents (FTE)
lntfloriied
200; 00
2000 07
21111- OS
21105 09
2004,10
General Fund
Pusitinus
Funded
Funded
Funded
Funded
Funded
I,r.:n \Lin.:c~r
i.llu
1.(111
j.lul
1.1111
1.111)
1.011
1~~l~tsut.l„'.~n\l ,ht_ur
;_1111
11{~
I_nll
I_{nI
I
1_(1(1
I1.~5
I1. 1
U(I
,~illI11I?I>ir.lii'~u 11rl,c r,Iin~ AI_L
-
11_-{I
Il_~11
11--11
ll.-ll
-
i \C:ilil l .,„t. !i~ \1'_r.
:11
SII
a!
1, 11
0.4;
(1(itcc ( Icrk
II-;;
llum:i l RC~I~i1F~c~ Dirc:uor
M)
(I V
II III
II_
flulll;ill Rc,ourcc~ Spcc],d1[
{L~5
11.`5
u.?~
[L'~
I iDIrC~tlu
I,rul
l
1.1111
1,1111
1.11t1
I i)0
Finun~c \iana~~rr
11.~n
1.1111
Lull
f,rl(1
!.11(1
t1~0
,1rrt-Lill unlt i rlr.ulce _\ncih st
I . lu
11.x11
().4(1
1 -1 ~
1.40
Pa rt111 Spccwlla
u. h
I.(}u
ILrI~
0.95
Sr. Ack:ounz I e'Ahnician
cLount IvChnlclall
I.M)
I.W)
1.6[1
111
x,40
1.1ZO
SI'. Aciutllli C lClk
O"M
(I.\'(I
-
Clcrk:ldnlinistrutur
I.1111
I,(}I)
1.011
0.99
I.N)
1.0o
Ihlrllt% Clerk
n.-n
I.-1>
1.45
tr.-n
tl.-1l
0.70
\lIS spvciaiist
1 '
Total Gencral Fund F 1 Es
13.*0
14.00
14.00
13.70
13.00
13.50
\'01-General Fund FTEs (heated in .administrative Services Department p
rograms unless othensise noted)
Equipment Replacement
%C Cllnnl I cClIML-I,ln I I- 1u - -
- I I- 111
0.10
,',0LIIIIdIII I rallo~ - - -
11. 111 -
-
Total Equip Replace FTE's 0.10 -
0.10 0.10
0.10
L iiihilitr Self-Insurance
1.,I,;.ult I1. v'n - -
- 11.11,
-
iCrk d Il 11:1!1 I r.11 OF
j~lltl l icrk - !1_'11 II,~11
- -
-
ilnnl l ~cl;nl-I,!Il 11, ;11 - -
- 11_ i 11
0.10
i-ntal Equip Rcpk ice FTF's 0.10 0?0 0'0
0.30 11.1
0.10
11 urkers C rn)tJ)en.~rrtinx
flul!IUn Rc,our:c,
[1-25
~~~l ~S 3llt lrnsl7
1';ItirVIll til)cclidIIt 15
n-115
O.U5
Li nll111111-,111lcA11:11N
0.26
Ifurl;ln Rc,ollrcz> Spc lalla 11.1: 11.1
I anal 11 urkers CConlp FTEs fM.~O 0.3~ 0.35
(1.35 {1.~;
0.~0
1) - I r)
L4,-) ADMINISTRATIVE SERVICES DEP:%.RTAIE\T e,3
DEPARTMENT STAFFING
Fttll Time F_glriralents (FTE) Continued
Management In f ffmation Services
MIS %lanaRer
1.00
1.00
1AM
1.00
1.00
t.00
\emork Administrator
].00
l.[I[I
].o( - F
1.00
llclh Desk Administrator
11.71
Il.;{)
(1. 75
0.75
MIS Specialist
2.00
3.00
O.io
-
-
Assistant Tossr Nlanacer
-
-
-
OMS
AdmilliSirati+e PFO°78lIIS Al,r.
{).20
0.20
0.20
0?0
Finance 1l<tmt2er
i},?0
-
-
-
0.20
Total MIS FTEs
2.95
3.20
3.20
3.20
3.00
2.95
CDBG Prat)-am (FTF_s located in Cammunit)• Services Depa)-nnent under Fend 219)
Accounlant Finance Analyst
-
-
-
Sr. Account Technician
0.20
0.20
Total CDBG FTEs
-
0.20
0.20
0.10
-
-
Redevelopment.-Igencp (FTEs located in Redevelopment Agenty Budget under Fund 930)
Economic Vimlit~ Manacer
0.80 0.50 0.50
0.80
0.80
0.80
Total Redevelopment FTEs
0.80 0.80 0.80
0.80
0.80
0.80
2005106 2006iO7
2007108
2008109
2009/10
Funded Funded
Funded
Funded
Funded
CIP Information Slstem t pgrade Pr
oject (FTEs located in Capital Improveenent
Program rneder
Fund JOO)
Accountant Finance Arab[
0?0
Sr. Accoum '1 echnician
I) 20
-
Account Technician
0.40
0.G0
Sr. Account Clerk
t).20
-
-
Total CIP Project FTEs
- - 0.80
0.80
-
-
Total Admin Sert ices FTEs
16.95 18.75 19.55
19.3-5
l8?0
16.95
7'empor111.)• Staff
Protect \lanaccr
- l00 I1W I00
258
lnicrn
] 25 7S _ _ ; ~
75
adtuittistraht e .lnal~ Sl
1,000
1.0-10
Mail Room Clerk rl_ihra„ Dq)i wn,lrsl
2 0 2S[t 150 2z,O
250
Total :Animal Hours
375 425 425 1.425
1.621
D - 20
Administrative Services Department
TOWS' MANAGER'S OFFICE ADMINISTRATION
PROGRAM ?101
PROGR-ALM PURPOSE
I llc 011ice of the Town \Iatla er enSUI-CS th,lt ZIll Town j)1-CAra1lls and SCIAicc, ',gyre ],r0VidCL1 CffectiNely
and clficicnll\. The core sere ices of the Towil \]anaucl"'s Of lie M-C lo: pro\ ide ail1111111tilratl\'C dirCctioll
and leadership for Town departments. prnLrclnls. and Services to ensure the CorlllrnnlitV recd, cS a hilh
lcv cl of service: ovzrsee the Tovv n ('llllilCll i coda process to provide comprehensive inf«r111atioll and
allal\'sis it) Town Council 111 a tl[ CIV IM11111Cr; tiLIPPOI"i bUSiness attraction. retention, and marketlilLy
llll'OL1!(Il economic vitality efforts: }Oster public a\\'arenesS Of 1llL1111C1Pa1 p]'Oat-01111x, SCI'\'ICCS. F111d <,Nlk' and
prov,idc a satisfactory- level of response to resident inquiries. complaints. and requests.
Other kcv(ILltieS include initiatinrI Ile"' or special projects that enhance the -1 owil government and
C011111111111t\' 111d pro\ lding direct Staff assistance to the N'la\'or and Town C ounctl oil special projects and
dk;\-Io-da\ aeli\ilies.
BUDGE I' OVERVIEW
The F 2009 10 kldl-'et for the Toy N it \lanagcr's ( )Mice reflect, a significant reallocation In ,ahirv' and
hcllellts 10 th1S pro«1'a111 Li1thOLl'111 mcrall nlallaLClncilt Staftmu has been rcduCCd II-0111 thl"CC P()S1tlOll1, to
t1\ o. l lle increase, ill Salary and benefit, are Mlle to the Ieallocatlon of the Town \1a1131-tr and AS,iStanl
[ n 1I H412CI- positions 10 the TO W11 \]antl 'cI's (lffic4 .ldmini,tration proLraill bud,-,et. Ill vear'),
al-LC pOI-lioll, of thcSC po>ltioll, \rCre allocalcd to \;11'10lis ad] illistratl\e and Innerllal ser\]ce fund budLCt
hro 'ram, to c\ ellk distribute ,taffin-, cost-, The -f o\\ n M,111a2er and ASsistant 1`0\\ n NE111,er Positions
h;]\e no\\ been full' allocated to the lo%\'I1 ~1a113~'C] , Office _1dmil11Str"i1tiL)11 bUd'_'CL 1hi, 111CrCase 12)
nu,deratcd by the elin>;nalioll of 1he .ldrlliili,trame Pro,=rallls N1,111,12 el, Po,iti(,ll It, allow flexibilitV to
llleel lll-'her prlorll\" Staff llL, need" \\'I01111 the organizniton. Core ,Cr\ let, Pro\ idcd b\' the MtlnaL,er S
Of1icC. ,11C11 as Coullcll 12ellda 111a1lfl`eillcilt. Lcllc'ral progr3111 policy allal\',I,. ccollonllc \'iliilll\ efforts.
pnhliC olln-cach, and cut iOj lcr SCIA ice initiati\ Cs ill rcillMll al CUITent ]e\els. lion c\ er, the \lanalcr's
Oilice ill ]lied to Prioritize and Schedule special pi-olcct and 1111cr-depaItillental oflOrts'!1\en the reduced
Ina1l;l~e]nCl1t staff.
1)--I
Ev) ADMINISTRkTIVE SERVICES DEPARTMENT ca3
Town'Ianager's Office
ACCOMPLISMI IENTS
Strategic Goals
Accomplishments
Good Governance
Ensure responsive.
Developed public information and outreach materials to educate the
accOUlltable and
community about the recently adopted Council Donation and Solicitation
collaborative
Policy.
governance
Fiscal Stability
•
Designed and implemented Council Retreat to provide information on the
Maintain anRaing
Town's fiscal status in the current year and five years beyond. and to obtain
fiscal stability to
feedback on potential budget balancing strategies for FY 2009/10.
provide cost
Conducted ''Mayor's business outreach program to establish relationships
effective core
with Los Gatos top sales tax generators. growing comp mies. \ ulnerable
services that sleet
firms. and start-ups.
the heeds of the
•
Provided budget reduction leadership. irlcludinti= staff reductions, pay
conullunity
freezes. sale of assets. and service reorganization.
Civic Enrichment
Foster
+
Oversaw the selection of Noll & Tam Architects to develop the conceptual
opportunities for
design for the new Los Gatos Library and subsequently the schematic
civic engagement,
design and design development phases; managed the staff team and
and cultural.
provided support to the Council ad hoc Library Committee throughout this
recreational and
process.
individual
Led the effort to identify short and long, term opportunities fen- community
enrichment
sports fields and to negotiate foi- their use.
Public Safei)-
Fimire public
•
Directed staff tealll charged with mail-,wlnu the desiLm. blddirL, and
safety through
construction of the new Police Operations facility on Los Gatos Bled.
proactive
.
Developed a program to provide discounted First Aid training to Los Gatos
commullity
policing. affective
residents as part of Los Gatos Prepared campaign.
•
Coordinated response to closure of Community Hospital and community
- "
]7eI1CV
ellle
outreach to ensure residents were aware of alternative locations for
response. and
emergency needs
colluil inlty-,vide
.
•
O\"ei'sa\\' updated writing and retraining of Town Emergency Operations
emer+gencv
Plan and structure
preparedness
.
D-22
L-) ADMINISTRATIVE SERVICES DEPARTMENT c-,3
Town Manager's Office
SL\INIAR) OF RE\ FN ES AND E\PENDITL RLS
2005'06
2006'07
2007x08
2008:09
3008,'09
2009110
ACtuals
ctuals
-\ciuals
Adopied
Estimated
Adopted
RE\ EN LS
Liccn,csand Pcrmil.~
II77E'r~(II'Cl'77111t 17I17J Rl.°5'i.' mc's
-
-
-
-
-
-
.ScrCfcc C horlu e
-
-
-
-
-
TOTAL REVENUES
S -
S -
S -
S
S -
S -
ESPE\D[TI.RES
allrric~ and Bcae il.s
3,04.202
;-9.346
2.1(16
I liU
411.100
X 78,494
Ollrrllrrll~=E_r~unclinlrE's
I~.'t;
15,,,49
6 .11{:1
I lio
1?.9W:
17.450
1111crx11/serricCCliarvrs
43.
-49.199
4
4G.6w.}
=i.}W)
53_5S4
TOTAL EXPENDITURES
S 423.630
S 444.394
S 470.203
S 431.950
S 475.660
S 649,528
D-2_
Er-) AD:1II\ISTRATIN4: SERVICES DEPARTMENT c3
Toren Manager's Office
Fl- 20[19/10 KEY PROJECTS
SEralegic Gums KEY PROJECTS _
Fiscal Economic i rtalio,
Stcrhilitr Economic Vitality staff will continue to prorllole Los Gatos busirlcsscs in partnership
Maintain frith the Chamber of Conunu-ce through sununer and holiday marketing campaigns. In
ongoing fiscal
addition. staff W H identHy companies who are k sales tar generator:. llrnnlisill~~ :tart-
;tabiiit~ to upc or vulnerable to closure or rcloca6on for the llarl,r's outreach program. In
pro. ide cost 200910. Mal will expand efToris to grow or attract companies tc, the Town's RECD
of fectire core parkn focusing on -green teen. emenAriment-related and nwdlcal supply amupallles.
services that w]rich already AN e a presence in Ems Gatos.
meet the needs
of the Staff will collthme A plannhig efforts for long-terlll fiscal challCrlpv II eNding
Collllritlnll~'
potential loss or imt or sales tax generalors. unmet illfrastl"ltetlll"e CIC1112II s. and rising
oersollnel cost.
Cide,
Enrichment
Foster
opportunities
for civic
engagernwit.
and CUltural.
recreational
and individual
enrichment
New Libr•ar), Project
The Town Niallager•s Office will continue to lead the prooject team managing the near
Library project. including the schematic desigm deign development, envirmuuental
redev planning process, and ultimmdv construction process. It is anticipated that the
project will go out to bid in early 20 UK
Communio, Sports Fields
The ToNNn \1anagWs Alice gill continue to lead the effort to idelttiFy opportunities to
cspvld the availability oi'slvrts fields for youth and community recrc,ition, to negotiate
R11- their use. and to undenakc any necessary Town actions to make thelll usable. Fields
identified in FY 2008 (t9 will hkch he made available in Fl 009 10. and the Town
\Ia12~7'Cr's Of-CICe Will continue to identify other opportunitic> 6or long-term use
I'M-Catioltal use b% the C01111111111itr.
Prrhlic.5'ufitt Los Gatos Prepat•ecl
1'Il,ure public
In coliiunction with the 1,olice Dcfuii"i111e11L the Torn Manaeer'N ( )dice ~~-ill cl.sist in
safety thr~~u~ch `
organizing aetiX ides to prolnotc disaster preparedness for reside as and businesses
groat 1 i ~ c
lull"ln_= [lie month of c)ctohcl A focus of tills vvar s dons "A he otl I o`,j'n empkgces.
tollllll~ as lhCV I)CC0111C 10C21 disaster 1\orkers in the event of an CIl1Cr~12C11Q. Add111t)Ilall)', the
policingng.. NIn11ager•s ()flicc X< i I I orerscc Ilne Co nill let ioI I alld ope11inr of t I I e rlcw I'ohcc ()peratio11S
affective buildings.
emer gcncy
`
retipomc. and
4:011111MIlity-
wide
emergoicy
preparedness
D-'-1
ADAIINISTRATIVE SERVICES DEPARTMENT c-,3
Town )Ianabei's Office
KEl PROGRAM SERVICES
• Provides staff support to the \'ta\ or and Town Council
Provides administrative dircction and leadership over Fown Dcpannicrlts, p
rovwrams, and scr\ ices
• Oversees the ToVvLI s orgymuzithonal and fiscal managemcnt efforts and p
rocun-a 7 development and
evaluation processes
• Coordinates the preparation of the a11MLlal 0perat1112 and Capital Budget
• O\ ersees and administers the Economic t itahIV p -OLm-am
• Oversees the •1 own Council agenda process
• Addresses resident complaints. inquiries. and requests
• Provides public information and \\-cb management
• Monitors proposed state and federal legislailon and coordinates response
plan with key legislatlV'e
01-aarlizations
• Oversees special projects and new initiatives. partiCUlarIV CIUM12 police dev
elopment 5ta(es
• -Monitors l o\V,ii Interests III recLloIm] ISSUeS
"l ON 1 MA\AGER'S OFFICE STAFFING
Full Time Equivale71tc (FTE)
Authorized 2005/06 2006!07 2007/08
2008!09 2009110
Town Staff Positions Funded Funded Funded
Funded Funded
Tonn Mana~_,er 1.00 0.43 0.41 0.45
0.115 1.00
.A;;i;iam To«ii ManaLer 0.=M;
(1.z-~ 1.0()
Adminktrmi~e Anakst 0.2()
- -
.Administrative ProRmms 11 n. 0. (1 (1.7(I (1.40
(1.411 -
FACCL1 %eA;tt. TO Tovvn \121% U.~t1 0.~0 0.~(I (1.~0
U.5(1 0.50
Economic V Italit\' \IanaSuI-*
-
Office Clerk
0,55
Total ltana(_er's Prouram FTEs
3.05 2.55
2,55
2A5
2.25
3.05
2005106
2006107
2007!08
2008.'09
2009110
TemporarrStciffHours
Funded
Funded
Funded
Funded
Funded
III tern
I2~
5
75
7?
Total _knnual Hours
125
75
75
75
75
Thr Fcomm is l !unity klwitfr-cr pomliou is included in the' Toit-17 _t ((Pl'u's Oflic-C SI(Will" 10 W&YI the;Wr itiem 'S
c11(("nmclu with illom weriirl ovcr.ti}ht. Funding ulloccrtiOll iS dictrihtrtcd .20 FTE in Cartmunits Dcv(4opM( Ott
AdlllilliSn"ati0ii. rnld v'(1 FTE io dlc Rc cic i-c°lopnicin ]tilcuc i 'c _~~Imifristi crti~,rr.
D ?z,
10 ADMINISTRATIVE SERVICES DEPARTMENT c)3
Town Manager's Office
2005106 2006107 2007108 2008109 2009110
Performance Objectives and 'Measures
Actual Actual Actual Estimated Budget
1. Provide adnlil7icn<uire dlrec1ion and lcadcr.hip over
Tm111 deprn rrr7 r'111s. pI'0,ZItnl.s Mid sel-1ICCS to C)ISVr('
the cruxrllltrtirl' receives a high /t>rcl of scrrvice. *
a. Pcrcentage of residents satified or ~er~ satisfied
9;ou 930„ 93% ON 93°0
With quaIlt\ of To\Yn serx'Ices:
h- Percentage trf resiclenu rating dualitg of life as
t 7c. < [ 7u c 7u l 7
1,,, J7n o J );o J ;
good or excolow
2. 01'i'1'St'C the 1'01177 ~(1t171Ci1.-1 S,reFldtf process to e775trrt'
Con1pPP11C'nske i71f0[777[1fion a77d anaH vsis is p1'ovided to
the Tolt'n Cowicil in C7 rilnell" R7anner.
a. Percentage of Tow n Council reports a`aiiahle 96
9 o 930u 93"t 94% 9500
hours prior to TOm11 COURCil Meetings
3. F(1sfCI' p77J111C (111 dl-C)IC'55 C7111711117i'Ip(d 171'(1 ~TI'[f1175.
serf ic'c'.c. inlr! got-11S.
a. Percentage of residents satisfied mith the Togo's
854b You 85"o \i% 85"I
effnns to inform the Conlmmlit~ about Bert iccc and
01 nits:
4. P1"orirl~~ rr .tiirlis/lrCtorr Ic're1 n1 respon~c to citi_en
inrluiries_ co7np1i7inls. urtd rrgtlesrs.
a. Percentage DfrC$idettt_1 hmkg cotlma «ith a Tomn
85". 8500 85DD 8520 S5qu
enlpblee satlGM n ith the timeline;; of'respon-se:
b. Perccniagc of resident: Wing contact wit a Town
90% QWv 901! ()U"o 9011o
enlplo~cc satisfied mith an employee's C0111-tesy:
C. Percent❑°C of resldeltts hat -III, eC+I ou "Ah a To"n
8700 S70u 870o 87% 87%
ell] plo~ec sltisfied mith an enlplo~'cc's ConlpCtency
in handling the Que:
2005106
2006107
2007108
2008,109
2009110
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
1. Number ofTo"n Council agenda reports approltd:
201
220
241
250
250
2. ~Ln16Cl' Ltit Cl~il?n1lJlilty' C!I~lnmCr rC G'I'a1s:
2RH
2SO
244
?ill
?III
*CIISrlNn crs, I rlSfi 1clioll PC) -lorliltnl ce MciIII tVS (f IV b 0 .vM Utt Ihc. ro I171 ~v 200-) Sllrl'L v rt'S1t its.
* .1 ncll eltsfr?Ii r calOactioll slrrrt'v II ill hc cnnducr,,d ill F1 001 111,
D-20
Administrative Services Department
HUMAN RESOURCES
PROGRAM 2201
] hC purp~~,C of the Human KcsoLlrCes I'r~~~~ranl i; to IttrtJCJ. dzv'zll_jp and -el' l ~l ~ILI<tlity vv ~,rkt~,rcc. ft
accompllslic5 this b\ providing of ftctl\ e atld ctllclcill Cillplo\'ee 1'eCl-Llltlllellt aIld rCIClltloll. profeSSlonal
dev clopnlcnt. lrainin,~_ organizational dev cloplllcnt_ conlpznsation and CLISSil 1calioll adnlillistralion.
cnlplo\cc relalions support. Safety and workers compensation administratiOll. benefit ad 1111111 Stl-,ItIOII. -,111d
puliC\ IIILI proCedure de\elopllleill and administration. I-lllplo\ee relalions acti\itic-. cillpha'size pro-
acli\C and prc\cntat'%e informal rc,olutinn of Cnlpln\,Ce and nlaimuciilent conccrnti. Pro-,rim Slaif is
responsible 10r the development Of MCM01-aidunls of' U11der tatldint! (MOU) with the oven's tlu'Ce
bar(-1a 111IW units and informal dISCLISSi0lIS With tl1C TMVII's management .❑ld ConlidtntMI CnlpliWees.
BUDGEA' OVERVIEW
I he FY '009 10 Human Resource-. b1ILILCI rcflcCIS a Si«niliCant &CI-Ca,e III SalalA and benefits and
i,pcratin~~ CXpcndilul-c', DecreasCS in salary aid bcnclits are due to staftin~ rcall0cation of the Tovv it
iianaLCr and Assistant Town \lanaLm- posiliNIS from I funlan Resource; to the Tu\\ n Intl<str ; OCticC
buduct proLram. This reallocation does not dialluc the ;taftii,,~, 1c\c3 or ;cr\ ice dcli\cr\ lilr the Human
Rcsotui'ccs Depailmem or tic Tonvn NLinagcr-. ORice.
Opcratin~~ CXpcnLlitrlrCS n ill I-Cnlain slalu, quo and av ailablc resources %x111 be u,Cd to enhance u-ainin«_
C\'alLIMi0II nl cillplo\ee benefit oplloll,, affil 1ntericll process impro\emcilts. I-tf01-t 1\'lll colifiilue to be
placed (Nil I11"willizing sa\lIl'> I-Clatcd 10 IOW11 bcLlchl packlLcs aid other pct-sollncl-related expeil::,cs,
h C.CI'm cfiorts ❑1 011s area haV_c resLI II d 111 an 011CI-MI01)a1 -.al-Hip of S--.,.lull aI11111allV-.
Whilc rcLrultment acll\ ity has LJCCI.C iScLj LILLC JO a IIIII ItCii 111rlm-, 11'CCYi. Lo--~ (flit <ijlpl1C;inl pool, for
ad\C1'l1tiCd poSltlOI1-. COI1tInLle TO 111C1'CLS,C a-. a I'Ctinll Of 1110 CUITC111 CC01101111C C(Indit lOll. I-CLILIII-Ill'r Lreattr
0\ cl'SiLllt of the scrceilill`° and Selection procc».
I) - I
Er,) ADMINISTRATIVE SERN71CFS DEPARTMENT cis
Human Resources
ACCOMPLISHIIIE>\TS
Strategic Goals
Accomplishments
Good Governance
• Successfully completed an extensive executive recruitment process for a
Ensure responsk C.
Communitv Development Director.
aCCOlllltahle and
Coll
• Implemented town-wide computer sof~t\vare traimng to enhance ~\ork
governance
processes.
• Updated and revised outdated position specifications to reflect Curl"ent
industry standards.
Fiscal Stubilio,
Maintain ongoin47
• l cuotiated new dental and disability insurance agreements which reduced
fiscal stability to
Town costs and improved employee dental coverage.
`
provide cost effective
core services that
sleet the needs of the
co111111unity
Public Sgfeo,
Ensure public
safety throu211
proactive
• Conducted rl UOMUs p -01110tional assessments to fill vacancies for Police
Co111111Ulllty
Corporal and Sergeant
pOllClllg, affective
• Completed workplace violence training to respond to violent or potentially
Lrenev
C111cr
violent encounters
response. and ,
.
conlimillity wicic
erner<TenCv
ll"c lareclncSS
Sl')INIARl OE RE ENEES:1\'D F. PENDITURES
2005 06 211116`07 '_UOT08 20118109 2008ro9 2009,110
\ciuals ketuals lclcrals Adopted Estimated Adopted
RF\ ENl ES
Liccnso a ul l'o-wil,
hao-go), rmr, arral R
, I, rnlc c
TOI'AL RE1'E\I ES
S -
S -
S
S
5
S
EXPENDITURES
Sellaritsand )Ai !,_lit.,
3S6.IM4
4US.S34,
44-.
414.,~ (1n
4-1.4 itI
258.1M
Uh, rwm, L:,h.,v ilillrr±
9(i, 17
I'9.-4I i
9>.-64
1 j 1 ,wI
c)9, W,
148,710
FiACCI.Il cL c
-
Intcrnal5 r,icc C7rrrr,,
224o9
:..429
24.729
-rm ki, t m,j:.,NDvruRES
S 500.02;
5 *73.848
5 576,625
S 617.200
S 574.632
5 431.487
D - 28
10 ADMI\ISTRATINT SERVICE-S DEPARTMENT C-,,3
Human Resources
F Y2009,10 KEY PROJECTS
Human RkCSOUFCCN N\ III C0111inllC in pro\ ide b-SIL: per,ollnel sere ices. h(w C\ Cr ,iunificam emhlw.,i, N\ ill
hC I)heed ull ir,lllllll~. C LiILLII1 011 iIl cm pIo\-ec bendll ol?t101Is. al1C1 IIIICI-1IaI hrc~4(» 1117e111CIIts, Kee
proaccis that 'w ere initiated in prior fiscal years that will continue in IFY -2tll1O 10 include:
Strategic Goals
Good
Go vern an ce
E I1,L I I"e
FesponsI C.
accountable and
coIlaborati1 c
~so'<trnall(:~
cts
Succession planning
Staff will conduct an anal siS of the current Nwrkforce to idcntit~, upcomint=
retirements and potential lut-110%el'. 1111111de a rea(iiiie's ,ISSC-SS111C11t of CSl,ilni'
cnlplOVCC, to fill fLIUM2 \<]cancics. lncl iclentIN strategies for leadership alul
profe,siolml dc~ eloplllcllt. -
Benchmarking
Staff' n ill rnnducl SLIF%CVS to rllca,urC emplo%CC „111,tllclioll with emplo`, ee benefit,
adllllillstrat1011 -mLl InilnlnLY.
Job Redes grr and Classification t f)dates
Vacant positions will be evalLlaled f01- Chllllllatloll or reStl"Llctln"i114I anci tllc affcclCCl
class specs ill be upclateci to reflect chances in work.
Performance Evaluations
kn oil-lisle performance evalLUM011 'NsIcnl Will be implemented to Streamline anci
Imprm e the documentation of performance I'C\ ICN\ s.
Ernplorce Benefits Cost Containment
1 I111?10%'ee and rctlrce bellehl, 11'lll be Studled tit Identlf\ pOtCMKII ctlst-ti,OViIlL_T
s11ateurles.
Continuous Improvement of'Hiriu- Exams
Staff will seek ways fc) impl'O C CII1I' -level 111(1 I)YOMOU011a1 eNams to 111a1c11 job
Skill, and abilities to the po,ition. with special emphasis or Police entry-le\ cl ,111cl
promotion"ll e\allls.
D - 1-1)
zr) ADMINISTRATIVE SERVICES DEPARTMENT c-3
Human Resources
KE Y PROGRAM SERVICES
• Provides effective administration Of' CnlplM ee relations progran1
• (`011ductS erIII)IL Wee traillinLI and organizational de%cloplllent assessments
• Administer; employee benefits
• .Administers recrultn1eIlt alld Sclectlllll pl"hl raItl
• :Administers classification and compensation plans
• Pro% ides information and intelpretation rc'ni-dime 'I own Personnel Rules. rcutllations and procedures.
NIOU tend ordinances
• Lffccti>,'cly resole-es personnel iSSUCS
• Maintains employee personnel 111CS. I-CCOrdS. and dOCLlnlentatioll
• :AdmrlllStel"S [Ile n'OI-keI"i' C0111pellsatioil and Safety- proijallls
• I)cvclaps, implements. and maintains administrative policies and procedures
• Scrv es as advisor to employee recognition pro!,:-am
• Provides support for Personnel Board acti\ itics
IlUM.AL\ RESOURCES PROGRAM STAFFING
h'ul! Time Equnvrrleut.c (FTE)
Authorized
2005!06
2006107
2007108
2008!19
2009/10
To "'It .57rrfJ
Positions
Funded
Funded
I uncled
Funded
Funded
I IL1111311 RCsc+vrce; Director
1) 7j
(00
0.,s(J
01 l
H. i
IILiTIN111 Re;ourcz; Specialist
1).2) i
(i.~i
O.S>
(>.25
0.25
0.25
\drnini;trltitz .~nal~;t
0.110
Ls.{,;
{J \0
O.SQ
ION%T1 %hMI'CI-
-
II?fl
rl?{Y
(l_:II
{I_jll
_
A"i.,8111 Tol%n At111aLel.
-
III
n_`f1
11.`n
lt~fl
_
Total Ilunran Resources FTEs
1.80
2.45
2.4-5
2.50
2.50
1.80
24105 n6
2006 07
2007 08
2008 (J9
2009.10
Trur(wrurr'.St,rfJHuurs
I-uuded
I-unded
Funclcd
I.undc•cl
Funded
l'rojccl AIalm.Ler
111n
11111
loo
TWA knnual Hours
-
-
[0tl
100
100
D - ?IJ
iro ADMI\ISTRNFIVE SERVICES DEPARTMENT c-9
Human Resources
1005106 200607
2007'08
2008'09
2009:10
Performance Objectives and Measures
Actual Actual
ACtuttl
Estimated
Budget
c.- 1'CtCCIL I::_l l+1 Ill.ill:t ~_C:~ I.illil Hum,.i1 RC`,luT,C`
-
21lkl i it C\ccllcllt b'!~Cd oF Ili LT), I,:,:
I'C r CCT It LILC , Lille II c1n.!td.ItC }1!'l Id Ll C t'i!
- - -
-1
,fl l'
i1i, i:1 titre fl-,ilttc !i1 Ll WJIl\ :1_'1'cc ti 1„ h\ i11C 11 ir'it1_
-
,icn.IrLlnct":t an.i HU m,in Rc1rurcc1:
a. I'C;'CCni3~c .,f elt;pln\ccr5 t":.Lin~ l1t•nt'iit hrl+~r,lm
_
hu".,
{,u' ,
ttlalcl'l tll. hf\+d U;`F> and >cl'\l~ttr :h ~c+l,tl i~,
-
CSC cIIC11C
7 r, F,rnri<i:' ~ 1J~ :virc l; ad c1ii~ r~ ut ~~rr,ll „rr,ul!!
l~, l'l ini,177 fPR11111l ~T. 0Ild 0 ~ti II)i 1=t1! lr, 11111
l ~l' I'c iN~ 1l7i i' 1 r 1.
:I. hCl CCillai UI i1711~11_)iCS 1".ILII7Lllcf LIICCII\01C,~ UI
uuinin~ .la;,c::,~ ~cx,d u\ c\rcllrnr.
1,- i'c1cC11ta c of,cmplo%ce tl%akiatirlls C}nul,letcd he 6G"o )i} 91 911°0
LkIC d11IC: .
A, In jlr[,01!,' 01c L-MV crui! LWCiCill .LO/L'I_r jn'r,~rrllny.
a. PrrCCnti,'~c nt rnlplo\ cc~ ratine ;,IS~I\ pr,+er:,m~ :I. : ' " - tiu^ \(r'•..
t„,d },r c\rellent ha>cd nn yualit% C0111Cnl and
rc:I,,+It~~•:
1„ 11014 ;,il It. ri,' aril! l rii/ , III l MPIO r,'l rl irl:i„r;.
I'Crccni.l`'C Ut lhib Vr ll=i-CCiI]C!ib l.Ii l;icd l,l l,~r ;U IS}I I''.. III"„ }III}"„ I~1I P'.. ItYl l"„
c\hII;ILIOII tit ~Al~ti!1_ c0t17I'dCt~:
2005!06
2006:07
2007!08 2008.109
2009'10
Activity and Workload Highlights
Actual
Actual
Actual Estimated
Budget
I. \Ll:11",:V itUll-1t1 ;ti. p;I R-1i11tC 1Ttd tc[ll?,11
I,7,1
14~
'I it1 i-5
I-il
Cat}'I,~\ cCn:
_ Cr „1 rc'.'I"Li t;1Ti c III
c 1",4 cnipl %1-nzer1 ~Pllcatl„1t• ,,CC••et::
-f,I
+It 111
-:~I •;II
1111ot
\umhrr nt 114,rkcr Cu:rncn .,tirn 1',,1111• tiIC61:
l-
I I'
I'cl cCllt.l_C 0 Cil_ib!c Clithlo, ccG p.ll t;C i ha:il;_i II
-n
a ;n
I
d Cl crrcd c}In 11) LIn ,IT i,\11
\LIII1hCI' (It >lL:k ICn\C hOUF LI,Cd IICI' tIvlictlltctl
~l
X41
Y11 ~
141
cmlplo\CC:
I) - 11
1) - 32
Administrative Service's Department
FINANCE & ADMI\ISTRATIN'E SERVICES
PROGRAM ?301
PROGRAM PURPOSE
'['Ile FiM111CC Mid _ldlnlnlstratl\c Scr\ICC, PIt1`~raI]l 111-0\'IdeS Sta}~ SLSppol-t 10 a>SUI_c fiscal ilCCl~L1111ab11lt\' to
111C public. The Finance protrranl', core Scrv icc are to provide financial over. g ht any] administer
accoulltill,-, I'll llction; for all Of tile 1 OWII'. tilnd> and aCCOLI t5: prepare the i OW11's Annutll 011cra1in-* and
Capital Rudgels, for fiscal and Scr\ iCC 1CCOLMULINlit\- Coordinate the annual linanci~11 audit Mid
111-CIvralloll of the Collipreheli ive .annual 1:inllncilll Report (C_~FR} to ~erily prtzpcr li,cal practices are
maintained: adininlster the ToNVII'S BLISi11CSa LiCCIISC, ACCOLUlts Pavable. ACCOUlItS Receivahle. and
11avroll functions and O\"ersce the Towil's Purellasin, and Claims Administrations lilnCtions. cnsurirl«
proper practices are in place, and that fiscal and operational responsibility is upheld.
BUDGET OVE•'RVIE«-
[-he l finance Department's FY 009 let bUd,ct reflects relati\-el\ flat bu iness license t IX rc\rnUC <<ro\\th
,l\ ell the CLlrrellt CC01101111C Clilllate. 13LISilIC l1t cil,c MX I"cl C]]LlC pl"OILCLIOS75 Ill"e based OIl the alllll'lpated
11L11111)C1" Of heenSed bLIS1nCSSCS operaain, ill I O\\ Il and bLlsillesS gross rectlpt2N 11Ct1\ it,,. 1 hk:h are expected
to be lo%%. In March 2009. selected 1111bhc COLIU l- hour, ere reduced to S.M) 1.111. 1 :00 p'lll., \londa\
]'rlda\', Includin T f3u,ine„ License Ser\ lees. CU,iolllcl, impact of till, change ha-, been 111111111111] and siaf"t
Will u,e thi: clo,ed public COLUnler ]1111-, 10 IocU, on audit and relellue collection Ct"11C ILACS I0 lnaintilill
ol- II1C1-cl1,c its re\ ellllc ba,e. The Deptil"111lelli 5 \1 orkphill 1150 IIICInde, ibC C0111111L1CCI IIl1I)ICIllellttltlilll Of
the net\' hIMI)Cla1 IILI1112I1 1e,Otll"C:S IlllolllllItill \'S1c111 i111d a ~On11]i"c']1CI1,I1e feC ,tlld\' 11l1lincd h)l" fall
~f II IL)- "
l he I")' _201l9 10 b ldh,et ,],o reflect, a Llccrea,c ill ;1111-\ 111d benefits dL1c 110 111c ellli1111111iu11 01" the .SI)
I' 1I- :Account Technician for bu,ine,, hccn,c,er\.additional telllporar\ hour, have been added 10
lhachilll the Account Technician po jlioll and proN ide lechnical SL!]zpolI 1111,'MC1111 I11II17a11 I-eSOUl,CCS
IIl1Ol'[17allC~i1 ,\'SleIll LlpL'l"adz. O Il1Itl`'ate inlpacl, from reduced Stafflllg. the departillent \i ill
Seel. LRLIt OppOCtulliliCS to thin and cross-train a\allablc pcrsonnel and nla\Il11Vc the Ilse of its ilea'
financial 11Unlall I-C-cOlU-Ces information ,\,tcill. rich should be fulh implemented h\ the cod of F
2009 10. Other FTE ChallieS include the reallocation of the Town ManaLer and :\„i;iani Town Manl-u_,er
po,ition, to the TL,\\ n \lanatter' Office.
D 13,
L~r) ADMINISTRATIVE SERVICES DEPARTMENT c93
Finance & Administrative ScrNices
Lastly. the FY 2009A0 budget includes the consolidation of the TreaSUI-Cr program clue to the approval of
\leasure C. a ballot initiative that made the Town Clerk and Town Treasurer PositiollS appointed
positions. Treasurer responsibilities will be absorbed by the Financc Departinclit.
ACCOMPLISHMENTS
Strategic Goals
Accomplishments
• Completed the final implementation of a Financial and Management
Grand Governance
Accounting Soffivare Upgrade, including Business Licenses and
Ensure responsive.
Miscellaneous 13111111_ ?Modules.
aCCOL111table and
• Designed and implcnlcnted acccptance of face-to-face and limited 0111111e
credit. debit card transactions.
collaborati
collaborative
• Developed Credit Card Acceptance Policy.
governance
• Revised Purchasing Policy
{
I
SUNINIARY OF REVENUES AND EXPENDITURES
200-5/06 2006107 2007108 2008109 2008/09 2009110
Actuals Actuals Acnials Adopted Estimated Adopted_
REVENUES
I_ic'ex esitrull'ermilc
L019.:8b 1.176.412 1.135.{)57
LIO(I.R111i 1.10O.OoO 1,12-000
1,iier orei,rmc~arul Revemies
~9? 5c)3 4 6011 - -
Service C harge%
htlc>rrst
- 1,430,000
TOTAL REVENUES
S 1.019.979 S 1.177.015 S 1.138.510 5 1.100.600 S 1.100.000 5 2,552,000
LXPE\DI1-URES
Safaric, and Bc pll ,611
815.745
8435 I ;
ti91.-;4
i)hc°rarin~' F_iJeriirr<<rc•~
d-3~-1
y- yam-
I ~3.r;~u.i
Fix"d.lS,crc
hircrnal Sc°rric,c C wv' c
69, 6 ;
f,?.SSc)
71.514
TOTAL EXPENDITURES
S 984.636
S 1.(109,659
S 1,087,348
F} '!!ray 11) cumhint.~ Fi~xnrce irttli Ti rrst~rcr'.c Pro, -am
k)',,,4,-'10O ti6 ,1 MI 946:580
1311,;,u ~I.Sii t50.660
6j 1}53
71.-0n 69.S40
S 1,186.450 5 1.018.459 S 1,063,223
D - ;4
ir) AD111\1STRATIVE. SLR\1CLS DEPARTMENT c,3
Finance & Administrative Services
OM \ LRKQI RER
SC\iMARN OF RF\ FM ES -%\D FXPE\DI L RES
2005 06
'-11116 07
227 08
20U8 09
2008 09 2009110
Acmah
0 tialS
ActualS
.adopted
EStimau•d Adopted
RI'_N F \L 1:
/P;:, 1,:, 1.1`rrit !
'rot,
197.-,11
1.1 n.~un
i.r,ll
T1Yt,A 81:11:.\L ES S 1250mul
S -'.4'-6.062
S 2.9' 3.491
S 1.140.800
S 1_6111.9+8 5 -
EXPEND] I L RES
~:IiJ (i,r~r;;>
4f,.l lfi]
41.W[ I -
r14l.t;kiir~i:i;r~+
_~-hl. 4u_--]
4'.I-144
41.x(1 -}(Lulu
C7,~rr->~~
4.414
~Ir]0
4,Wl~ 'ull
101.11. 1_\PE\DITL RFS
S 75.184 S ]112.713 S
91754
S IU9.1150 S 85110 S
FY 2009{ E li ItiE PROJECTS
Strategic Goals Key Projects
T
Fi~arrt<rcial Sl•stc~u L'pgradc
Contillue the implemovation of a financial personnel infi}rmatiorl system
upgrade to suppot-t io n-wide budget-related operations and community needs. ~
Town-Ride Credit Card.-Iceeptance
1=xpand online credit debit card trallSacliollS to Cnha11CC CUStonler Seri ice and
Good Governance Comenicncc.
FAISUI-C I-CSpon;i\ e.
aCCOUntabIC and Policies Procedures Improvements
Collabnrali%e DeN Clop `t riIICn adininistrdIk C pulieiCS and 1)1-0ecdurCS 10 Sn"Cn<then
10\ C1- lance or~,anizatlonal hno\l ledge and ikilk in the area of line go and I1n:ulci 11 Il mlyds
and repotgenoation.
Pei f wmauc•e Baser/ Burl,-et Development
Assi'l the lm%n Managcr S Office in re~trlClUrln' inICI-nal bUdgC1
dexefoptl ent processes to incorporate meal int-lul perform,'mci nicaSUreS into
budy'ellil, decision-'.
Fi.sc•al.Swhilitl' G.ASB 4 Implementation
Mainlalll ~lll_'l~in! lineal l xplow and I"CCommend S11SwWable fimmnCimzz, opiion,, for Uthel- Po.-,t
st,lhiktl Io prm idC c«st FInplo~ 111CIlt licnefit f(1P1 F31. Goy cnlmental AcCOU111111 ' Standard, F3~~ar~l
cifCaNe my Sawkes (GASBI Sumnem 45 requhvs that nompellsi nl 11clIC111s for I-Clil-CCS• such as
that {lied the needs of retiree health care he shown as all accrued liabtlit" coil f1I1011cial slalelncnt5.
the eonununily Similar to pension benefit".
I) - 35
E~) ADMINISTRATIVE SERVICES DEPARTMENT c~,3
Finance & Administrati%a Services
KEY PROGRAM SERVICES
• Devclop and monitor the Toxvii's annual operating and capital budgets in accordance with
Goverlunental Finance Officer Association (GFOA) guidelines
• Coordinate the annual audit of the Town's financial statements and preparation of the Comprehensive
Annual Financial Report (CAFR)
• Maintain the Town's financial information system for record-keeping and reporting of 111 financial
transactlolls
• Provide Accounts Payable and Payroll disbursement and reporting services: Accounts Receivable
invoicing, revenue collection, and cash reconcilement: and Business License Tax processing and
auditinwy Services
• Provide accounting. arbitrage reporting. and claim reimbursemcm services for bond issues
• Provide oversight of procurement fLinctions includinvg, Purchase Order processing, financial tracking
of contracts. vendor resolution issues. and proper accounting allocation
FINANCE & ADMINISTRATIVE SERVICES PROGRAM STAFFING
Full Time Equkalents (FTE)
Authorized 2005106 2006107 2007108 2008109 2009110
To wit Staff Positions Funded Funded Funded Funded Funded
Finance Director 1.00 1.00 1.00 1,00 1,00 1.00
Finance Manauer O.SO 1.00 1.00 1.00 1.00 0.190
ACCOLnttant Fin Analyst 1.40 0.40 0.40 1.00 1.40 L40
0.9~
Payroll Specialist 0.95 1.00 0.9~;
Sr. Account Technician - 1.601 1.60 - - -
Account Technician 1.190 1.60 1.60 2.40 2.40 1.80
SF .Account Clerk O,SO 0.80 - - -
Town Mana!er 0.25 0.2~ 0.2i 0.2~ -
Assktant I-ou n \lana~_,er ll. ] U.1 0.1 i 0.10 -
Total Finance Services FTEs 5.95 6.80 6.80 6.80 7.10 5.95
2005x06 2006!07 2007108 2008109 2009110
Tenfltnrari'Staff Funded Funded Funded Funded Funded
Administratike Anahst 00 1.040
Project Mana-er 156
Mail Roost Clerk 2511 ?501 ?>U X511 251 0
Total Annual Hours 250 250 250 750 1,446
D-16
1--) ADMINISTRATIVE SERVIC ES DEPARTME-N - C~
Finance & Administrative Services
200;;06 2006.'07 2007'08 2008.,09 2009;10
Performance Objectives and Measures
:Actual Actual :Actual Estintaled l udoet
i. %k'To c i.ile t~I iii this t, it I:1% Cali l c l
;.1
I 1 111.111L 11 ri 110111 Cil1 7c C L' 1TI Iltl I: II Intl
} L: }-c> } } C>
I In 1111 ui1 ii Mil the -l WA i', " t lId Ci, U!1 LI C lit .I il!1!r,1'
h. („,~clllmcnt.il Fin..r,CC Ca111iCr a„t Ci:rntm 1(11 C1, I
1 C, } c
CCrilllt.aC r~i A,:i'iLl L:m CTlL,,i E\cClic'n CC in
I l[l:lllil.il r. I,t,rll!1_ :I%Q-Clctl I-, the I,,',in:
E',',~,::,~•-,~..i(,',:ft',ln~„i-k,,-ti;. .-,frlt~,, „rl r,l:;,1, :~7
i r,lJi''((;1fLl ~•.i/7 ~f;l;, ~f~%'il ~.?i1~t ::li ,l':~i .~[t
:I- I'Cri t'Ilt ul UFIh';lit Ll;;I C\1011 Cl liUiC~ ill, Ilni t";i CCII a
lnl,l', ;11111 rtI Cd 11Lld el a111)r01`111 II(1:1 :
h. {It,) Ci II III CllI II F111;ITi cc ()fIiCC1 Al ml,:l;ltu,n (GI \ I
YI.- Y } L'• } C• } L'>
( Cril11Cat~: Of \chiLtL~nlcnt of'1 icllrncr 117
k3ud_rlin<,' incatLl~a to lh~ Tu,cn:
4 _ 1'r'1 idl tent lr it Ild rcCiu0IC IilrlmCru! /L I'( 'I IN ;I I.'hfit
,l,c'Cili,vl tl,'drrllittc'~_
a. hCPCCIII of State Controller', annmal financial
Il)fl"„ ILIn",~ 111{I°„ a{r, 11111"„
reliol t, etim letCd and tiled he dui' dline<:
1). PL-IYCIII Of CUnnl\" MIllual r1111iniial ivpon>
ltl{1"~, 111{!",~ lllE1"~. 111{I",~ I1111",~
Ct 71111, 1C1 cd ;i MI IIICd he LI C.ldI III C>'.
C. I'Ci~: eIIIi,Ii1nIcI-e%ellUcanaI\ >c, IrCCt1111111L-1Cd
1fII1"„ ltlE1"„ I{ill"„ 1tIEV"„ lllfi",
Ith In '0 d ID'S of mon111-Cnd:
I I~CrCL'lll of time bank eta iCTWilt' liC r'ci U11i11Ct1 iU
f (11 I"~~ 1f11~1"„ I",, 11111"., 111f I",
_rnCrai IcCI, cr t itllill 31 ) ila%; of nlt,nlh-ciid:
-l. 1'r„1;11, r, rl,a! ~ln,-n clkll:ar:f x.111;;,; i•!v r<u,,rnu;7i~_~
1,,..r~ r:;r,~, •;rt. cr~~ un.
PCrCCIlI,1_1:,,1 AlCt,iillt> Fi:\ai7lC 1111tViti> 1T:'.1i1 y" yiY y•p', l 4'
aC~llr.ltelt:
l'c1"i L'il L! c t~f rl, } 1:a th> 1~:itu ii ,iiCl~ a11t1 yy
r~1i-:11110:
2005 06
2006'0',
2007;08 2008:09
2009:'10
kctivits- and Workload Hiahli-ltts
actual
actual
Actual Estintaled
Budget
13.~ni111, lu%c,ultt'ul rcI`:,-t> t„ T,m n t t1011cIl_
\uTn1I L'C of 1C-il:•Cr : Vi"t':tl„ll~ nccd, tl t1 Cr1a~
-
I I I I
N
1~1,i11
111,:] nu!ni)cr OI 3itt 1,100<~11tc; Ctl IPtl,illC Ac.0IInI~
MI
Ilu1
11 11 1
nillllhCr,,l -\-VniIT, Px,'1111' t!-L'i l.T l••Lli,1
Q
51~ 01
111
N CCkI\"
1+ CT 1_C 11 U111hVI ut rC__nIar a11J IC11)Pt rart ciilpIot cc
u,
l c1:
I It, I vl1
l)at n,ll Chcik~ i>,ut'd hi-\,,eA]):
I, ~lllnhL'l t,l li U111IC11 LWCn>L, 111LICL! 111111LI,:lk
~.{I
:.4 44
1111 IYEI
- IIII
D -
Administrative Services Department
CLERK ADMINISTRATION
PROGRAM 2401
PROGRAM PURPOSE
I'ltc Clerk Administration Program sen s the public by providing inforrnatioil ilnd assistance related to
Town records and election;. Cum ntly, the owe sen Wes of the department include nlahmaining key
1 oll'n records through the timely indexing o resolutlonc llydlnances. and a.'recinents mid procc-sing
board and CO111n11SSiOn reCl"1.11tn1C111 81)1)IiC:1 0115 Within established hinclincs and assislinj-, in the
Coordimoion o To"m-related electron actkhics. Ile Clerk Department is also 1-csponsihle for providing
SCICCICcI CellirilliMi CUSlorner ser\ Ice assistance.
BUDGLT OVERVIEW
The FY 2009 lU budget fOr the Clerk Adnlini~tration Department reflects it decrease in tialary and
hello}Its and sliom l\' loner eNwndine levels. Ile decrease in Mary alld hcnc#Ils 1S the to the
climination of the Adninisnallve Programs Nimiaser. Opermional expcliclltures have been lLm cred to
reduce cost.".
In 2MN. the Los Gatos veers timwo ed Nistsure C. a Mot inNative dtat it aWs d pt+tiill ns o I ltet&
Town Clerk and Vim 11 Treasurer appokuh c. As a rZSLIII_ the Elected To\\ it Clerk pro<<rann is no longer
inClndCd it) the loin n budget. This budget Chtinge does not altecl the progrimi core SerViCCS, such as the
nla11agm-tient of Tkm n recoi-C6. hOal'il and. Ci+Illil]15,101] recrUinnent aCtl\ 11iCS. intl. CUSIOInCr'CrViCe ill he
I11a1I11ilincd at CSLS, 1ili < le\ CIS
ACCOMPLISHMENTS
Strategic Goals
Good Governance
I ISUI-C I"Csl)011S1\ e.
accOUHI IhlC and
cullahoralkC
Accomplishments
• Updated l o n Rccords Retention Progralrl
• Iillplelnented CICClrunic record keeping hroce seS to prex'r1'e \'iull
docurnew s
D - 31)
ADMINISTRATIVE SERVICES DEPARTMENT cs3
Cleric Administration
SUMMARY OF REYENUES AND EXPENDITURES
20051,06
2006107
2007/08
2008'09
2008109
2009110
Actuals
Actuals
_actuals
adopted
Estimated
_ Adopted
REVENUES
Liue)i5's and Permirs
-
-
-
-
-
-
Lrrcr-gorermnewalIlerc°niw:s
-
-
-
-
-
.SerriceCharrc~
1.UUm
-
-
-
-
FOTAL, REVENUES
5 1.000
S -
S -
S -
S
S -
E\PENDITLRES
.Salaries wrd &IIe ily
214.724
6.SS4
21 11111
33?.G(.I[l
175.851
Opcratin° Etpcn dilznrc'~
17.659
2=1.557
20.204
19-SOU
14399
1 1.50[1
Gucrnrrl5erricc CGrntc°
9.157
40.172
42.603,
#].SOI1
42.460
15.622
TO'I'A1. EX PENDITLRES
S 306,072
S 279.453
S 299,691
S 275,200
S 289,459
S 229,273
Now - Prior to FF ?005:06
, the Clerk
dminisnration
Pru~gram eras
Imch>elcd in
Town Otiices.
This hrr[ gci
pre.wivation reprograms these prior rear cummarics into
the -ldnrirri.rtrrrt
ii c,Se°rriccs DcparI111 art.
2009/10 KEY PROJECTS
Stratcaic Goals
Good Governance
ElISLIre responsiVe.
aCCOlllltaE?le and
collahorative govermillce
Kev Proiects
Record Man ageln ent Policy
Inlplenlent updated Records Retention Policy and Program. This project will ~
Further enhance the accessibility of Town records. reduce storaLe costs. and
protect vital records. "Ellis project prepares alI Town records for the future
lnlplelllc[ltatloll of 1311 Cleclrontc records im-magelllent system. which mw,- be
explored in FY 21009 10.
D-4U
ADMINISTRATIVE SERVICES DEPARTMENT c73
Clerk Administration
KL PROGRAM SERVICES
• PI-0% Idtti pUlhhc noAce OI C oumctl. C otnnlln4m and Board IZ7Z2thys
• PF0% ides ]xlblic notice of Tom n Board. C%n uNsion. and Committee v iwan4ies
• AC,:C pI and tiles apprc+vhtc documcnis a„ociated "ith municipal elections
• Acts as Filing Of icml l01 the Iou n's CConflict of Interest Code in conformance ',gill) the
rec;uiFenien[s of the Fair Political Practice, ColIImission
• Preserves and maintains We 1m n records mid lcgislati\ c history
• Cen[rahze and coordinate kc\ cumomer, clerical. and administralke procL,scs Io furtlhcF enhance
inter-departmental eff ickmcics and ct[stomcr >cl-\ icc
CI.1•:121~
:1D111t1S'lil=~'110~ STAFFING
AFFl\G
l ull Thiie Fyr<irulentl (FTF)
AtI(horized
200516
2110607
2MPMS
20{18,'!19 2009!10
Town stgfl
Positions
Funded
Funded
Funded
Funded Funded
~~imini:uati~e Pro rani, Al~r_
U?{i
ICo
C lrrl :1 in,ini>tr.,I.,r
I.ncr
l.nii
l.un
(J.)
I.w) 1.00
Dcpui~ C Icrk
1.115
1.45
-H
n.°n 0.70
US Spemphl
0.--,
- -
Total Clerk Adndn FT Es
1.70
2.45
2.45
2.20
2.110 1.70
1)-41
t~ ADMINISTRATIVE SERVICES DEPARTMENT e,3
CIerk Administration
Performance Objectives and Measures
2005106
Actual
2006107
Actual
2007108
Actual
2008i09
Lstimated
2009110
Budget
I. P).OvidG ('fJlciew awl eft (-Iive iiicicxim-, ofkei'
(tomme)rrs to C)IS V Odegtrare wackn)~, ojaruJ
crcrc°551111111' rv rile Tor. )r's Jegisl(rlire hista_r.
a. f erCC: [lta~~o of r(:cp ltl [ions. 8~rc'. tailc']1FS. and
c(0
))o
9900
o
0
0
(
7 i) n
Ordiltan,:es (ride\ed 1Crthin 1i\e buSlness dii\S:
b. Percentagc ofTomi Council Minutes prepared
L!?°U
within three busiRess da\s:
I . Provide a saris fn('fon lei-el o! revpmse f<)r c 11WO CI,
cowuer 5errire.
a. Percentage of cuslomers satisfied „itb sen ices:
D.::=:.'•
D::::;
2005/06
2006107
2007108
2008/09
2009110
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I .
Number of resolutions indexed:
1 3
160
1-0
16?
160
Number of commission and board recruiunems and
7C
7i
I
76
?9
appointments processed:
3.
Number of agreements kideN(!d:
I
19~
195
200
I
d.
Number of documeats recorded:
IOu
Number of Legal Notices published within estahbshed
136
130
1?6
125
l2~
timelines:
6.
NUMber of Fair Political Practices Commission tFPPC1
I
13(.1
1h I
I6i
17(1
Fornl 70o:
Number of bids processed and prc~leet files monitored
1
14
13
1?
for final action:
5.
\Lllnber Of Ie_L'i Sliltlt i fIICS TIMPlTlilCd f(+110\\ 111-
-I(10
4 )0
4} )O
4+.1i)
4(10
Coullcll action:
4.
\urrtberofTo%xnrecorLlsprocesscdforretention:
I.IiIt1
I.111(i
1.60(1
1.5(11)
2.001)
W
Number (If ie(1Lllicd IM LlrallCO cort[ficates \erified:
2-16
2zU
3`{.i
i~{I
1-111
1 1.
Number of citizen inquiries and requests for
] ti.Ur_)I1
22,;t_rn
1 ti IPl
19.0110
?u.0(Ifr
information receked and addresscd:
I
Number of resldemlal parklllg permits processed:
('97
' 90
ti2_'
9~G
9tiU
13.
Number of business parking permits processed:
?ti
31
't_t
D-42
Administrative Services Department
NON-DEPARTMENTAL PROGRAM
PROGRA'Al 1201
PROGRAM PURPOSE
Appropriated funds are providcd in the Noll-Dehartnicntal Program to account for a variety of Town
ser ices and activities not specifically attributable to indll'I(ILlal departments. Tax revenues. license and
peniiit fees. and intergovernmental revenues are generated as a result of overall government operations.
Non-departmental employee and retiree expenses. to%v ii-wide organizational costs. To%v n memberships.
and joint-agency ser ice agreements benefiting the entire 'i o«vn are also accumulated in the Non-
Departmental Program. Debt service and the related lease payments also flow in and out as non-
departmental expenses in accordance with the bonding structure set up for the Redevelopment Agency's
1992 and 2002 Certificates of Participation. These pass-tlnrouUh expenses account for almost hall of the
annual program expenditures.
BUDGET OVERVIEW
The majority of the Town's general reVCIILIC, are accounted for ill the Non-Department Program. Current
trends 111 the various tax revenues display sighs that the local economic situation is worseniiw. The FY
2009 10 proposed General Fund budget assumes very conservative uron'th trends approxlmatinu 0 to I°o
per year for most catcaories of ref enue. The budgeted sales taxes for FY 2009 10 are forecasted to remain
relatively flat as well as property tax compared to the prior years adopted budget based upon current tax
collection data. Economically sensitive and other revenue soLn-ces. includin« Franchise Fees. Transient
Occupancy Tax (TOT), Intergovernmental Revenue. and Charge for Services are expected to have limited
or no urowth. Given the Town's challenging, budget situation. proactive efforts are underway to reduce
operating budget costs, retain and protect \ ital revenue sources. and to align organizational services with
prQjected revenue streams.
l.os Gatos. like all Calilbrnia Cities. continues to experience a sig7111ficant increase in the employer', share
of its public rc:tlrenlcllt system conti'1bution". a cost factor that is ill large measure immune to employer
control. The adoption of. nest safet (1o at 50) and "miscellaneous" classified (2.5 at 55) employee,s
retireulent formulas coupled with past and present negative investment returns in the State of California
11ERS pension system have contributed to increases in retirement contributions paid by the Town. The
cun-ent employer rates have nearly doubled for miscellaneous employees and more than doubled for
sworn employees in comparison to rates a fey years ago and are anticipated to increase to even lighter
le\ els in the filture. In particular. eulTent PERS rates of covered payroll for the Towns miscellaneous are
1 roc, and safety rates of covered paN boll are i4'(,, which arc anticipated to dramatically rise in FY 2011 1_2
to 2 ;L o and 4-4° o respectivck.
D --l?
P,-) ADMINISTRATIVE SERVICES DEPARTMENT c~
Non-Departmental
Iron-Departmental e-xpenditures maintain FY 2008'09 adopted budget levels due to reductions in
operating expenses. As has been the case in past `-ears. the Non-Departmental Prograrll will continue to
fiend:
• S550.000 for approximately 250`0 of the actuarially required contribution for post retirement benefit
obli,,oations. The Governmental Accoulntinc, Standards Board Statement No. 45 (GASB 45) requires
that the Town accrue an annual expanse on its financial statements for the cost of providing post
retirement health care costs.
• 5330.000 for potential increases to the employee leave liability reserve at year encl.
• 5428.000 for the cost of covering the Town's portion of retiree medical insul'ance pl"elnlu111s. The
Town has paid for this expense since the Town became a member of the California Public Employees
Retirement System (PERS) medical plan as it is part of the PERS agreement.
• 5244.000 for the lease payment on the Town's Parking Lot -4 structure as pledged under the 1992
Certificates of Participation. This paylnnent is fully offset by a reimbursement from the
Redevelopment Agency. with a result of no net impact on the Towns General Fund buds*et.
• 5682,000 for the )ease paylnlent on the Town's Corporation Yard property as pledged tinder the 2002
Certificates of Participation. This payment is also fully offset by a reimbul•senlcllt front the
Redevelopment Agency. With a t-esult of no net impact on the Town's General Fund budget.
5145.000 for the County's Tax Administration fee for collecting= and processing of the Towns
assorted tax receipts.
• 5100,000 for Town ~,Ianager's Conltintiaency and Productivity to be used to provide Funding budgets
for unforeseen situations or opportunities that may arise during the fiscal year.
• 552,200 for the Los Gatos Chamber of Conunerce contract to provide support for the Chambers
information center and implernentation the'fown`s Lcadersllip Los Gatos program.
• 5195.000 for animal control services provided by the City of San Jose. The Town entered into a 20
year agreement with the City of San Jose. effective July 1. 2004.
• 531.000 to fund the annual KCAT Grant and 550,000 to fund video operation services to televise
Town Council and Plat1111112 ConlnniSSio11 nncctin«s.
• 5213.000 ]or counnlunity ennergency preparedness education efforts in the event of a natural or nlan-
made cinergcllcy.
The net Operating budget ~v ill also continue to support the Capital Inlproyen1ent Program in FY 2009 10
with an Operating Transfer of 5650.000 to the Gencral Fund Appropriated Reserves (GF:1R) Fund.
D--t4
Zr~ tDMI\ISI-R:'tTIV : SERVICES DEPARTMENT C-3
1011-Depa I'tI11CIll al
SL \I\L\R1 of RL\ E.NL ES & EXPENDITL RES
211(15 (Ih
2(1116 117
211(17 1)8
2008 (14
211(18 (It)
2(109'10
.atiE[t:11S
.\CEllak
Actulds
Adopted
I'-SE 1111;11ed
Adopted
R F \ 1'..\ L 15
5. 0.1
J ~r:,;,c:•r ,
1-I 1,,.
1.1 r,_.
1. .r,.i~i
: „~I,
l.bS1~.~611
7ru l l r,:'.:•r.: IL:A
1. r »
I.l
f)o
I.IJBU.u
i- ..Ali \ : ` L\ I"- 1l
4i 1.41 1 ,
? 1 . -
l i l'.', I I ,
; i l t I
'J. I r,
l
5 (11)
4.-,1•
-11-
1v4?sI)
I r r,
1.1 i-'1,
i, i °
'''4.141 i
Fill" A
111, 11
li-.~(,~
I~IV_IIIIII
I;1 Lii111V
~1i,111Ifi
l.irtl,I
1731-l)f[Ll
fJ!il['r'.tir,rnY~,
?.A1]13,3
,I.hh~
1).yj1
11111
h.;lh,_1y~
3171},(ll.l(}
7ri,17.rshi
1a1~;~
114.4-0
141,.
1X4.: 11
5(3).."()-1
475.920
10FAL RL\ E\L LS
24.266,445
22.037.143
23.523.173
23,787,558
29,482.695
23,399.440
EX PFNDI I'L RES
o~ wi,,url,lhlwrlirs
51-'41
( ?.112)
2~6."~
+;n.(lllll
'(,4.691
80,000
1113, rrlrix" Lip, /mIrL>
(144.9
x:I 1
) ~ll.~)Sh
I v~+L ;1111
1.4'(,.1, N'
1 .8,\4.551)
Erl'rN7fh Ul1r1 .-11: Ci1'11,
(•S, 44
14
Ir,9,1H111
S1.2U()
1'trlrlk liurhlin~r, cF Fuurr,
-
ti.;lm
_
_
<,nin1
_
I}:, ; .Srrr:rl
,i:'.1 ~
~+il.~
:);n -I ti
`f~1.1-1u
•l'4.l
9.5.4?(I
101 \L I-A PEN DITL RES
1.697.544
1.8(17.1 1(8
2.193 203
3,245,640
2.789.708
2,973,720
i' ill
I. 1'I
I ,Ili
~=.1Ji1(}
101 1. OPFRT'G 13L DGET
52.1 1.2(1 g
55.1186'1)2
x8.532.-0-
54.344.6411
S4.-110'08
3,798.720
l)-41
D-46
Administrative Services Department
MANAGEMENT I\ FORMATIONS SYSTEMS
FUND 621
FUND PURPOSE
\1111cI cnl~nt ]nl-zrmation S\,tenl; iMIS1 .11.11)I)Ort; the Lleli\-el-%' of SelAiCeS 10 al] tin 1Mvll-~, Customer
lhroug,h the use ut'S\IART technolop' (Sensible. Multi-modal. Accessible. Responsive. and 'I ]tile phased
lecllnulon.). KC\ ser\ices include the maintenance. replacement. and upgrade ol' existing tcchnolog .
and the ~Llpport for flew illfortilation lC,~llllolo,_)y initiatiVes.
In nleCtin<< the or4lallization*S information tcc111101 '-w needs. the MIS program sti-kc, to achieve the
lollowintr S-,o.ll.s:
• Continuously enhance and inipi-ovC CLl.',Mllel' Sel-ViCe
• Maintain and enhance a sound and reliable IT infi-astructure
• USC 1111{li-Illa6011 teC11110102V lea pro\ isle seamless ser\ ices
• Opcraic as a team to achicv2 111f,01-mation Ieclulolo w- «oals
BUDGET OVERVIEW
The VY 2009 111 bud~_,Ct for N18IlaLC111Cn1 111t*0rnlaliOll Sv'SICn1S (NITS) I'eCOL,nizC, the e0111I 1Cd 11Ced to
ILICntlt\' and Invest 111 informal loll teih1101o2\- 011101-tLlllltieS. CllllllIl ICd Ill\e 1111e111 ill lilt01-111,160il
techilolou\ 1, a cost-effectr\e approach to InIliltal111n<<. orpote1111a11\' il]C]Ca,lll<~. scl,Ice dJi\Cl\' ]e\els ill
tillwN of ti,cal conSu'aiut>. `
T I I C AI.ul,i,,ellIelll Ill ol-111 ation Sv SICnI( \ I IS) IIvo,_,ranl I-CCCiv CS rev Cn11CS illrou~1h eh,I C, 10 General Fund
atld SpCClal Re\'eIltle deparllllelltal prograllls hclsCd Oll elllplo\Ce Cate`'or\ and Cllulpllll:nl I-Cl>laccillcilt
Cl»1S. Ser\ 1C2 rates are,Id usiZd to bLlild I'iuILI balaIICC Ca])aCiIV fOr iLilLil'e ICC hnk']l11\ pk )i CLl,.
The IN ~f llltl 10 1 budget maintains prioi' \'e;lr ,alar\ and belle111 l2\ el, and S,olllc redactlOll, ill O])21" ][111;'
CXpCnditurCS. AIdJ01- 11FOICCIS planned for FY 200 1 (1 include the completion u1 llle IlnilIlCia] inli~rnlation
ti\',1ei11. 1111pleillellIatioll of lilt elects-olllc doC11I11ellt IllallagellicilI ~NSIC111. and a"'l'tance \\'lth leChIlolo
relalcd Lle;i<<ll. 1~lalulin~,. and setup 110001, fOr the 11cw police I_)tll1dl1lL;.
❑-a"
e-) AD31INISTRATIVE SERVICES DEPARTMENT c-,3
llailagenient Information Systems
ACCOMPLISHMENTS
Strategic Goals
Accomplishments
• Provided technical assistance with the upgl-ade of a Financial and
Manat>ement Accountant Software Upgrade. ilICILidlna SLIppo]-t for the
acceptance of credit cards at Town facilities
Good Governance
• Installed web filtering and file sharing monitoring systems and email public
Ensure responsive.
records archi- lnL, svstem to enhance employee productivity
accountable and
• Installed a new ID Card svsteln
collaborative
goy enhance
. assisted in the development of a nem-ork cabling design for the new Police
operations building
• Installed yirtualized servers to conserve ener-Lv and minimize impacts on
the environment.
Updated network soffivare. including Xlicrosoft System Center
Configuration ?Manager. Operations Manager, and Data Protection Manager
i
i
D - 48
:1U\II\IS"4'4Z:\'l I\'I? `;1:42\'4CES DEPARTMENT C13
\I.lnlrenlent Information SN-stems
`'I \I LNILN I (W1,0( R( E ,\\D L 1,E OF FL M)S
211115 ❑6
2'(111!1 117
2mr (IN
211118 (19
20118 13)
2009.14
%cioak
\cul:lls
\vllruls
\dopled
F%Tiulaled
Adopted
COL W E OP Fl \DS
If; _111111 t t_ I1'. 11,113, 11.: 11
`
I '4.1 - l
! "l
'.I 6~ 1
F, t,;! li '
1nn1;u I`un,! B.:?.1t...
3.4111.-32
1-550.869
I1 ~9
2.124.1181
2.124.1181
2.152.621
(11:11_" Ir~ri'•t..,
~_'.+i,l
~;~.vii
,1~~.11-i
1.+1 ~..'-li
l,li,:
!.U;ti.-1~E1
1 1.11 It; :51u:.
822.1141
858,9411
9cI.982
1.11"4.970
1,1166.8311
1.038.420
101 AL tiOL RC L OF FL \Dti
S 3.223.773
~ 3.439,SI19
S 3,037.741
S 3.149,1i~1
~ 3.190,911
S 3.191.041
l ~1: OF Fl tDti
I \pcildiu11r>
S:Il,u ir, :u111 E3: nrIi1.
;.5;.1 -
4'l i nu
a.-,WWII
409,788
(11,11-,11111 ` F xpcjldilul,!~
_1(!1.=~`
1111.=S1I
(~_'3, I1 H!
4jj,h1111
493,700
I iyi-d - ,vt, S11rclal Prnj~!a;
16.3 :h
1 1
_16S.115111
Dn.nnfl
348,000
1111c1'llal ticrl i,:c (h31~.e~
-
-
-
-
-
-
I „t,II !:%I'rll11T1 lc-
642.904
703.4611
863.719
1.313.200
823.290
1,151,488
( lh~(:15111" I fIIIL tc f>
11':IFh l: l' to (I F AR
-
hi{I iyil
4`1.441
TIN III
11`IIIHI
-
1"1:11OpL 1.llin_ Iran i r:
-
6;(U;90
49.941
21 .111111
21 .0011
-
111Ji I Irld 3;lLm.:
L lide'I'Ln'lleJ
:\li 1h1
ILSS °SU
1'4.11\1
I -h- tiSI
I:' 1
? (139 Si3
l ol.11 1:11J11112' FLIIIJ B::I:I11«
2. 80.869
2.085.759
2.124.(181
1.671).8 1
2.15,2.621
2,039.5,53
101 \1. 1', E OF FL NDS
ti 3,_'23."-3
3.439,809
S 3.113--741
S 3.199.0.1
S 3.190.911
S 3.191.041
D-414
ADMINISTRATIVE SERVICES DEP_MZ'f 1IENT cs3
Manabcmlent Information Sy steins
FY 2009110 KEY PROJECTS
Strategic Goals
Ker Projects
Development of IT .Master Plan Projects
Continued implementation of selected projects in the I1' Master Plan. including e-
Good
Qo~ ernment improvements and upgrade of the Financial system.
Governance
EIISLIrc:
St :stem Q2grades
Replacement of selected computers, notebooks. servers, and printers as part of the
responsive.
accoUntable and
replacement program.
collaborative
ll o
Electronic Doci(iileilt.II(iii(igetilent s}'steiii
alice
govern
Implementation of electronic document management system in the Community
Development and Police Department to increase efficiency of record retrieval. Over
time, this system would be implemented town-wide.
Public Srifett'
Svstems Support for Police Operations Building
Ensure public.
Provide assistance N~ ith technology-related design. plamin<gy, and setup needs for the
safety through
new police operations building,
proactive
conuliunity
policing.
affective
emergency
response, and
i
community-wide
-
I
emergency
preparedness
KEY PROGRAM SERVICES
• Maintenan
ce and upgrades oC adl inisiratrve network system (servers. PC's, notebooks. printer`.
hardware.
& -Sok arc)
• TONVII-wid
e MIS replacement program purchases
• C'UStorilel'
technical support
• ll'ebsite ili
a nati~enlent
• Research aild planning for rlel[" technology solutlolls
D- 50
1,,) ADMINISTRATIVE SER'V'ICES DEPARTMENT c,3
Maiiabement Information Systems
\1 a\AGEME\T INFORMATION PROGRAM STAFFING
Full Time Lgrtivaleut (TTF)
Authorized
2005/06 2006x"07
2007/08
2008109
2009110
Town Staf Positions
Funded Funded
Funded
Funded
Funded
\ltS'vlanaaer 1.00
1.00 1.0()
1.00
I.110
1.00
Ncinoik Administrator 1.00
- -
t.00
1.00
1.00
Help Desk :Odnltnutvaicr 0.75
0.
0,75
\Its Specialist -
,.0() -10(1
O.1(y
_
Atisistant Tonv'n \Iana(-,er
- -
-
iLdrllllllSl]<1C11c I'rOtralTls NILr.
0.210 0.20
0.21 C)
0L20
-
Finance \lail ILer 0.?o
- -
-
-
0.20
Total MIS FTEs 2.9-
3.20 3.20
3.20
3.00
2.95
200-5/06 2006107
2007108
2008109
2009110
Performance Objectives and Measures
Actual Actual
Actual
Estimated
Budget
I . .Srippori 111c delivo-v of services ro all the Toll rr
cusromcl- rlxrol <_,h (tic Irsc ofS.11dRT icch oln rl
/Sf'rI5'rhlf'. 1fahr-rmodol .4cct'+sxhh'. Re'pe'mtn't'. and
Tinrc'1,lxrrtcrl rrclrrtulo~n'r.
a. Percent of nmc scryice rx]UC?tS M-C resulted %%IthIII 2°n ~f1"v
Sl1°u
}°0
91}°"
citahliihwd muidclinc
h. PCT-CCIIt of'retwork a%ailuhilin during 11ormal
Iow. 91}"„
99,10
99°t,
99uu
~ bu:inci hour;
C. Pt1I-CCllt O CLls10111Cts 1'911112uhpl}rl iii or
CXi:Cllellt" b3SC6 fill [II11ClInCii and CILMlit% lit
SCI'\ ice
Activity and Workload Highlights
200-1x06
Actual
2006107
Actual
2007108
Actual
2008109
Estimated
2009110
Budget
I. Aumher of PC, Antebunk., maintaineei:
I'S
I ~'s
Ios
107
2U0
2. Number of Ilea\ork iCr\cri Imailltaincc1:
21
24
1;
-
40
\LlmhC1 o1 n [cork 1}rimen, Inainrain«l:
4. Aunlbcr of icn ice rc(luciti recall id:
90
9M)
900
1 1N)
I _'Ito
D-5I
Administrative Service's Department
WORKERS COMPENSATION FUND
FUND 612
FL'\ D PURPOSE
I he 1 o\\'ll s Workers' ColllpcnsIltloIl l'ru `I-am pro\ ides for anticipated hahiliues for \1 orkel
conlpcllsation benefits. The ToW11 ,elf-ill,llre, filr heneiits provided to Town Cn1p10\CCS and \lllurltCci-s
f(lr \\ork-related injuries, up to S2i{1.()0() dollars. and ha, CXcess irlsllranCC co\CraLic 161- clainl, up to S?5
million. The Tonle belongs to the Local . Lcllcy Workcrs' Conlpen ation Excess (1.AWC\) Joint
Powers Author-liv for the purpose of pooling, for this excess insurance. A third party administrator.
Inn41vmk c Claims Solutions. Inc. (ICS). handle, the day-to-day porkers' collipcilslltion claims
admillI5I1'at 14+11.
BUDGh:T OVERVIEN
RC\ e11uc; to f0tld lllis pI-OLi-all are deri\ Cd as a pClVCntaLC Of ,alar\ CaCII I)M I'lll l I)Criad. 1-ach
depal-tillcllt pays a portion of the proeralll's cost based ou gyros wages and lc\ CI of risk fill- the \ariou 101)
elas,ltlca[lolls \\'Ithlll the depal-tlllellt. 1 he .1111111111 appropriation to Ihls fund represents tile ,clf-insunlllcc
prCmiunls paid bV the ol?Crating depar1111CIlt,. Scr\ ice rates are establi,hed a hick rllaintain, fund balrnce
capacll\' at approxilllately mo and one-half tulle, file IlIlllual operating expense. Ain excess funds are
rVuuInCd Ih1uu-1lh reduced rates and trout balance lran des is heeded.
1+l'l+twl;illl cost, co\ered 111 the 1111Ct-11,11 rates inCllldC "dillinistration fees. clallll ~"eltclllcllt Cl+sts_ "ltloi-lle\'
IeCs (OUt,idC Cl}un el), medical C~pcn,C,. pa\TM:111 tOr temporan and pci-milnent lli,ahilit\. safet\-
pr0_'ranl adllllllistratloll aild trallllllg_ Gild C\CC„ llls{lrllllee 1?1'e111111n1s. 1110 1-~ ~()[1L) 111 IlUd2CT 111[lllll:1111s
lbC \\orkel"s Cn111])ellsai10I1-reialed 11111dillC al tale ,;illle Ie\el as Ille pl'l0l' \Car. ,dill>It'd h\' 161-
llllla[Il~ll. .1l[hoU~`h O\eI"all e\]?enCl1I111'C's \\'CI'e lCS, lha11 bUd~`eted t01'the ]?I"li~I' \tal', 11101', tlllll' 1, I1Cei1Cd
to C\aluate helhtr the decrease ill incurred Cost, ill continue. Full-tiny ei]ui\ alCrlt (F fl_) chang~
incllkkC atttiinw~ reallocation, of C:ecutiv-C 11MM Iuncul and professional cla„ilicalil+n, io the Workers
C oilipen,1ition progralll.
Stall is Orkin--, with the Io\\'n s third part\' administrator to e\'alUatC the 1111]1aCl, 01 I-CCCnll\ enacted
leulaiation tOr Slate 'n orkcrS k (oiiillcilszalon I-efi ill. Staff will cowl11U1 Io 1110IlitOr \\,01,ke s-
Compensatlon I"Cll,1"111 acts ItIe" lllld rCcollllllcnd adJu,tlncllt, to tic Tum Il s Wurkcrs C lllllpcl1-,,lI ll
Pl-M-1ran1 a, appro])liate. sholdd 1011p •r-term trends be identified.
u -
~ ADMINISTRATIVE SERVICES DEPARTMENT c,)3
«'orkers Compensation Fund
STATEMENT OF SOURCE AND USE OF FL NDS
2005/06 2006107 2007108 2008109 2008.?09 2009110
.actuals .actuals actuals :adopted Estimated ?adopted
SOURCE OF FUNDS
Be_innin.o Fund Balance
Loan to CIP - Police Facilit%
-
-
235.404
235.4(14
L ndesiurareci
I.R17.055
2.190.>58
2 393--461
2.345.652'
2.34S.652
2,677.561
Total Be2inllit1= Ftind Balance
1.817.055
2.190,558
2.393.461
2.584.056
2,584,056
2,677,561
Re%mues
Cliarees for Services
587,024
()(1l,rII I
06(Q176
652.S0u
590.000
692.510
Interest Income
47,
40
5O
-
-
-
Other Sources
47.1(17
5.392
-
-
-
Total Revenues
634,178
601.059
668,518
652.800
590,000
692,510
TOTAL SOURCE OF FINDS
2,451.233
2,791.617
S 3.061,979
S 3.236.856
S 3,174.050
S 3,370,071
USE 01: FINDS
Fxpcrnditures
Salaries and Benefits
SI.S4S
49,9?6
9~.tWo
71.400
83.741
Operatinu Expenditures
2(15.827
;4S.ISU
-1'5.016
505.t}911
425.(195
565,040 ~
Internal Seri ice Char,-,es
-
-
-
Total Fxpenditures
260.675
398.156
477.923
663.640
496.495
648,781
Operating T ransfc rs
Transfer to General Fund
-
-
-
-
-
-
Total Operating Transfers
-
-
-
Fnl in! Fund Balance
Loan to CIP - Police Facility
235.404
-
-
-
L:ndcsicnated
2.191.1.S5S
, 393.46I
2348,652
-157-3.2 16
2"677.561
'_.721-290
Total Ending, Fund Balance
2.190.558
2.393.461
2.584.056
2.571.216
2.677,561
2,721.290
TOTAL L SE OF FUNDS
2.451.233
2.791.617
S 3.061.979
S 3.236.856
S 3,174.056
S 3,370,071
FY 2009110 KEY PROJECTS
Strategic Goals
Key Projects
Training Programs
Good
Minimize Workers Compensation prograin costs t1rouc2fl the promotion of safe work
Governance
practices and employee n'ellness programs. Staff is, colltllltles to coordinate with the
nSLlre
Towns thircl party insurance administrator (AB CT) to identify grants and trainrrln
responsive,
opportunities ]'elated to safety and 1nlllry illness pre\ entroil.
accountable and
collaUclratil~e
llborat
' I
i
Program Bene It Information
c
e
COn111111C efforts to provide information to Town employees oil workers
compensation benefits.
D - 54
1,-) AD:kIIIIS-FR:k"I-IN"l!: SI'_R1'ICE•'S DEP:1WENIE`T Ci3
Workers Compensation 1'ttnd
ICE PROGRAM SERVICES
• C OOrdiiixeti the To"Il s «llrket'a (clllqel>allull program \%ith Contract Lidminl,irLitioli firm
• Willini,iCIS mnd or Cllordillatc> \1 ork -:iIC prl}`'rams
• PI'011101l=~, ,ale \l 01'1 pI"a~I1Cc, :Inca C I111)10~ L:c ll'Llllies>
• Prot ides limey replutin,~ Of cmillOv« injury rcpOrl,
• Ill"ill ides llllol-malioll to emplol CCel re~ai"cllI}! 11'O1'hel', Ciilll?eIl~,Btiotl ICpllItiil,'
• Minbuizes the 1 owIl s eNwiii-c lc} to c> a; n I"c>lllt nt elllployez acciilellt, or illne"es
N ORI ERY CO\!k'f NNU!O
N PROGRAM STAFHNG
Full Time Ecluivaleut (PTE)
Authorized
2005-06
2006'07
2007.'08
2005 09
2009110
fowl) Slgf
Positions
Funded
Funded
Fmicled
I'Lnldccl
Funded
ilunuul RC i'Ilrces Direcuir
1425
1).2U
0.20
II?II
n.2~
025
1Im l allllrlll~
0.(15
-
-
-
ILII5
0,05
A1± i,IJlll h m 11 ~t:fn~f°trI'
-
-
-
-
0.05
-
Pill rkdl 511cc1<iIt>i
I).(I,
-
-
-
um5
0.05
1dwilli,u-,tli\cAllal~sl
(1.20
t1.15
u'f1
0.2n
I lulilail Rcsoul, C~ spy,:i:lh1,l
-
(1.15
(1.15
WA "uKers Comnensadon FTF.s
IL55
035
035
035
nAn
015
I)
Administrative Services Department
OFFICE STORES FUND
FUND 6??
FUN 1) PURPOSE
Photocopy and printer equipment. postage. and bulk mail expenses are central1v funded through the
I"n«n's Office TOMS proPanl. and S11bSCyucnt1y charged back to the apprnprime department for set- ices
and rlultcrial, utihzed on a nlonthiv basis. Due to limited persoiulel activity in file apcralio11 of tI
program. there arc no ;tai ing kev pi- jeets. or perli,rnlancc measures accounted fir in this fund.
BUDGEA' ON'LRN`IL«
The Office Stares continues maintaining appro\inlatel. 4 printer, and enpiers. The lease and
maintenance program includes toner and repairs for all copiers and printers and the ()1IICC Stoles And is
paying, for coley paper for use on the printcrs and ropier; on the program.
it, VY 2()(),.," ()9, the To" n postmy meter "as replaced as directed h) the United. States I'osUd Serv ice.
I Ilis teas a y"crnmem lease progiant "Itch ill include annual maintenance.
KLA" PROGRAM l SLRVICLS
• Pn" We p00012C and plx0torop\ egLlipnlCnt and StlppliC; for Various Town Dqlarullcllls
• M011itor serllee la-ek and perfortlmllee of copiers, primers and postage rnwlchnles. Illumining and
replacing, eiluipnleilt as rleedcd.
D
ADMINISTRATIVE SERVICES DEPARTMENT 03
Office Stores Fund
STATEMENT OF SOURCE
AND USE OF FUNDS
2005106
2006107
2007/08
2008109
2008109
2009110
Actuals
Actuals
actuals
Adopted
Estimated
Adopted
SOURCE OF FUNDS
Beginnin! Fund Balance
Desienated
-
-
-
-
-
L- ndesi<anated
? 30? 15
242,109
241.3-42
237.9217
237,927
258.125
Total Beuhminu Fund Balance
230,218
242,109
241,342
237,927
237,927
258,125
12e~enues
Char«e for Sen ices
84.199
51.564
F3.719
103.500
121.50 1
124,500
Other Sources
394
3S9
20.802
-
520
-
Total Re%enues
84.593
81,953
104,521
103,500
122,020
124,500
Operating Transfers
Transfers from Equipment
-
-
2i3.9Sf1
2(1,98(1
-
Total Operatfnl-- Transfers
-
-
-
20,980
20,980
-
TOTAL SOURCE OF FUNDS
S 314,811
S 324.062
S 345,863
S 362,407
S 380.927
S 382,625
USE OF FUNDS
Expendituves
Salal-ics and Benefit:
-
-
-
-
-
-
Opcrating Expenditures
72,702
82,728
107.936
144-530
1221. S()2
146,000
[eternal sere ice Charges
-
-
-
-
Total Expenditures
72.702
82,720
107,936
144.530
122,802
146,000
Operating Transfer;
Transfer to General Fund
-
-
-
-
-
-
T otal Opel'attll, T3'anslel's
-
-
^
Fudiiio Fund Balance
Dest«nated
-
-
-
l-nCll'll'tlatt'l]
2-12.1119
241,
1~7917
2?6.621
Total Endin , Frind Balance
242,109
241,342
237.927
217,877
258,125
236,625
TOTAL USE OF FUNDS
S 314.811
S 324,062
S 345,863
S 362,407
S 380,927
S 382,625
D- 5S
Administrative Services Department
DOHA'-TOW- PARKING ASSESSMENT DISTRICT
FUND 721
FUND PURPOSE
0Il Decclllhel. the OMI ISa[ICd I-I III Ited Obligation Bonds Ill the IIlIOLIIlt Of
51.E\?.056. 9. The ncl proceeds of the hOMIs 1\'Cl-e tiled to finance scNei-al parkin, lrl]lrol elllellt
projects, Which include: the enllstrLIC11011 0f a surlaCC lot knovy n as Parkin, ]rot No, 3. ILleatcd in the
hlnck bollllded by University and Santa Crur 1\ erlue . Gl-\ws Lane. and ROWC SLrcCI: e:on;truction of
sw-l-aec lot No. -1 located in the block hilunLlcd by Uni\ ersit\• and Santa Cruz A\ cnucs, anil Gra\ s Lane
and Flnl Street; rc-coust-uction of an CCiStin,2 u-tlllic island and adjacent street located at the intersection
of Lust Main Strect and Alpine A\ ellUe. known as Parking= Lot No. S: and lastl\, fund a portion of the
construction costs of a t\\'o-lc\.el parkin-7 st•ucture. Collecti\ c1\' With the RCde\ Llopnlent ucliCy's 199?
C'ertiiicilit of Participation f nidin_, issuance in thL: alllofflll of S-2.960,000.
The bonds are not a financial liability of the Town. and were issued 1.111011 and sL cured b\' unpaid
a>Sess1ne11LS on properties ithin the [90\\ Ilto\\ n Parkim , _\»cssment District. Insiallnlellis of principal
and itltereSt Sufficient to meet a1111Llal hOlld debt Service are included in the propert\ o\\rler's re,Lllar
C01,1111\' l[I\ 11111s \\'hlch represents a pro-r,lt[l Shure of the total principal and interest coming dLlc Llltlt year.
The pro-rata Shares are based oil the perCenta<<C of the unpaid asseSSl11Cn1 a<<ain,t tile I-ehti\e to
the [Ott Li11113iL1 a1_ICSSMCIIIS IC\ led lh rCjXiV tile h01IdS.
111opci-l\ o\\ IleI-S p3\ 111e1r [1SSCSSI:ZCnts 10 !Ile COHI t\', uld the County rellllls file aS~CSSil1eI1L Illoille", to die
I oNN Il. I he I o\Cn 111: kca semi-ilnmml ptl\ Illctlts lt\ the I-Ustce Bank oil behalf o lilt' l'1l'opel't1 i\\\ Ile l's.
Prt pert\ o\\ nerd nlii\ pad Ott' Iheir ;i,;es•nlelll, ]c, i11e 1 oN\ n al all,, time. ThcsC prep;t\ Incnts Llre reL.lined
ill tills ttllld t e"IT,11In4' lllterest I and used io lllake hood pa\ mkmt:~ as thc\ become duc.
10 111,0\ldc funds !01' the pa\Illent of Ille bt}nlls, and IIltel-eSt due ZS a 1"eSLlll Of LIe11nL]Llell[ aSSes~lllell[
HISIOIIIIICIlt:. the 71-0%\ n iS rcL]uircd it, cstahli.h a speei d bond reser\ e cNu., l to of the au'reuate
prlllclpal amount of the Ol1dS. 1111ercSt eat"1111I_", Oil the special reserle arc I-elalllell Ll]) to \ of [lie
a,,re,ate principal arlloullt of the ])011th'. lhIS !rust Fund pr0\11A S S«I' 111C scr\i.:ill<< Of IhiS ;pedal
rescl'\ e, IS ell 1IS 1110 allllllill 1'C13elllpll0I1 Of 1)01ILIS.
1)-~,Q
ir-) ADMINISTRATIVE SERVICES DEPARTMENT c,,3
Downtown Parking Assessment District
BUDGET OVERVIEW
The budget for this fund is comprised of the expected assessment receipts and the semi-annual debt
service payments made to the Trustee Bank. Interest expense continues to decrease each Fear as bonds
mature. The September 2009 bond principal maturity payment of 5100.000 will leave an outstanding
bond balance of 5490,000.
STAT MENT OF SOURCE AND USE OF FUNDS
2005106 2006/07 2007108 2008109 2008!09 2009110
Actuals Actuals Actuals Adopted Estimated Adopted
SOURCE OF FUNDS
Be«inninu Fund Balance
Desk mated
-
-
-
-
-
-
Unde~Rmted
323.371
320.349
1119.716
3;1.-1;5
3.31 5
331,44=
Total Be2innine Fund Balance
323.371
320.349
319,716
331,435
331,435
331.443
Rey enucs
Assessments
138.206
137.637
145.555
137.465
137.-165
1 39.3SO
Interest DiNidentts
6.324
S_S96
11.7SU
11,000
1LOW)
9.000
Total Revenue;
144.530
146.533
157.335
148.465
148.465
148,380
TOTAL. SOURCE OF FUNDS
S 467.901
S 466.882
S 477,051
S 479,900
S 479,900
S479,823
USE OF FUNDS
l-'XjMtdituteti
QIerati1112 EXhenditurc>
2.014
_',77()
2.750
2-7Sf}
2.776
2,800
Delft Ser%ice
14
144.,116
142.126
145.6M>
14~.bs1
142.930
Total Expenditure;
147.552
147.166
1-15.616
148,460
148,457
145,730
Operatin_ I ransf-er:
Transfer to
-
-
-
-
-
-
Iotal Operatinu l'ranstzr;
-
-
-
-
-
-
Endina Fund Balance
Deslsllated
Untle,i2nated
20.:49
?19. 16
31.45
1.-1-10
;31.-1-13
334.093
I otal FndinL, Fund Balance
320,349
319.716
331.435
331.-440
331.443
334,093
TOTAL USE OF Ft \DS
S 467.901
S 466,882
S 477.051
S 479,900
S 479,900
S 479,823
D-60
irD ADMINISTRAJAN'L SERVICE'S DEPARTMENT eg
Dom nto►► n Parking .Assessment District
Town of Los Gatos
Limited Obligation lntl>roNement Bonds. Series 88-1
Bond Debt Schedule
Annual
September
September
March
11scal 1 (air
Build
Fiscal
Interest
Principal
Interest
Interest
Total Interest
Principal
1 car
Rate
Pa►tllent
Pa►InenI
Pa►ntent
Pal►mctu
I3alsnce a YE
Initial Road Offering at December 5, 1988
-
1187956
I Q89 A
-
L)1.127
MY
152566
1. 87056
1990 41
615
27056
61.-434
61560
121.991
1. 61000
1091 Q2
050
WOO OO
611 500
51353
1 X11.1-45
15511000
199' 93
175
50.000
59585
X8.573
118J58
15001100
1993 94
7.011
3(_1. MD
31573
57523
116.095
I.1 11100
1994 95
V O it
3030
51523
56,280
11310
1.-133.000
1995 96
710
35MOCI
56.280
33.020
1 1 1.300
1.500.000
1996 97
730
40.000
33.020
53560
108580
1360100
1997 98
7.40
40.000
53560
51080
103.640
1520.000
1948 99
750
45.0(10
72.080
51392
MA E
1. 75.[100
1 999 00
MO
31000
311.392
48.493
98185
1125000
2000 01
750
30.000
4SA93
46.568
93.060
1.173.0110
TXH (P
-to
31000
-46.368
41423
90,90
I A20 oUO
2011 03
7.80
60.000
44A N
42_083
86. 05
1.060,000
7190 M
.QU
63.0011
4053
31513
81508
995MOO
'{111-1 05
NO
[tool)
3451;
W-50
76165
925.000
ONO 116
.91.1
-5_fHM
36750
11.788
-0518
SW(_I(_1
ONO 07
7.y;
,84001,
3378S
31608
64595
_140.11)
T10 III
5
85.000
AM M
5-136
695 100
145 119
-15
95000
27229
23.453
50181
591).1.111(1
20O 10
715
100.000
23,-153
19,-178
42230
490MOO
x(111111
TP5
11ll000
100-8
I~ 105
34583
;511.1.111(_1
IQ1 12
-05
12"oo(I
13.1{13
IU.335
-15.-1-1"
-6('Of o
1112 13
-05
12000
10.33
5366
1571)1
135MMI
001 3 la
-95
1 AP M
5366
-
--'06
TDT %S I 8'A56 958.196 926."62 1,914,958
D.01
N
A
D-02
Community Development Department
DI TARfMENT PURPOSE
I llc C1+1111111111i1\ De\ clopmew Department Luiilc; the ]lln;ical Lro \ 111 01, the 'I (m 11 to nilintlin 111C
character and \ ilalit\ of the colt munit\'. It accomplishes this by Pro\ idirn' CurrCllt and ad\ anCCd
phimiinw,. redevelopment" Code ComplianCC- bL1i1dill' inSpMIOIl. and other devcln11111ent-related aIClivities.
1 he Cctt1111111n11\' assists the Deparmicnt , CffOrt, through participaltiOll oil the Plallll!ll' C01111111'-,'S1011.
lllsll~l'iC Prescr\atloll Comnlitlee. Co11CeIllLlal Dc\'clopnlelll Advisory CommitlcC, (iellcrall Plan
Conlmilice. .Architectural Slandards 11111sidC ('onimittcc. and related subconlillilices. all of which arc
sul)pOl'tCd by Department slaff. In conrdinatilm \\ith the Im%n Manager's Office. the Dep'.innlcm 'uidC
nlanatlcllltni of the Redevelopment _Asizcncy and :Affordable Ilousin-, Pro1_1rallls, ;Md sul,horts the 10vv ll'S
I.Collorlllc Vitality ProLn-am.
BUDGET OVERVIEW
The COIn111Lllllt)' De%clopincnt Dc1xii- 11Cnt will C011611UC to \rork oil a 1ar'e number of a(i\ anted plalllllllcs
and LICVCluhlllent review IppliCationS in 1 ~(lU(> 1(). 1 he C011lP1CXltV and scL,pe o#- these projects are
tii~lliliCant and will require that "1"o\\'n C-OMICil &1111c priorities for the advancc planning orkloald as lie\\
prujCCt, arisC.
1n keeping with the Town-; financial policies. the development-related service, provided by the
Colnlnu1111 V Dcv cfopnlcnt Depal-tment arc Suph(,11CJ by fees haled on the actual COSts of- the ,el"v ices. (fin
a rceldar basis, the Town a iial_\ ZCi the melt al C(1tit, a»L1Cia11Cd \l tth de\-eli)pmcnt sCr\'ICCti tO C11SUI-C that
devclopm nt fees achieve the gon] ill pro% i(lin~, COSt 1'ec0\'el\' Ser\ iCe (ieli\ er\ Anticipated re\ enues
I"CSL111111111-onl the Lidopted fee ~schel tdc alre retlcnt:d in the budget, ncc ant1C111LIliCI IV,Cl1LW,, \\'ll] Pj_O\ ILie
Co,t rcco\cry for buddm`, inspection. plan check scr\ ices. 3116 Plalllling sel'\ lees. I.itlliled funding is
provided ihrou,h the General Fund it) ct+\ cr the COOS associated ith ,j1CC1a1 ld%,IPCCd Plurlllirl' III-0jecIs
Ihal a1'C L111I'elaled to the JC%cIOP111CI11 sCr\ tees pro% iLk (d b\' die dcpartnnellt. F,(abl!,hat fcc ratCS IIlCIudC
dgzirtmem lde de\ elopmelll 511p17(11"1 ,CI \ ICC,. C i+11,eC11!ellil\'. aCiLlisl cost I-ccovcl-\ I, to be \ le%% ecl 1111
Ll ilCp ll"lll]Clllal Ptr;PeCtlA e. 1101 011 a ]?]'~+~~r11311 b1-prl+~~rail7l bail,.
1311th 'etcd rC\ clllic, for the C-oI1111111nit\ DZ\ clopmcni Depar MC1111 I"efleCt a111 1111IL 11 illCreil,C Ill Llsel- fees
based 011 the C 011,LI111CI- Pr1CC Index 1(PI1 alld ail annual a1L!jU tllleIlt to hudding per]]]k, :!nd plan check
#~CS ba,cd on the I3uildin, COSt IIICICX 111(`] 1. In addlllOil to the C-PI and 13(-1, all lllCreaSC of ill be
ehall''Cll to plann111L, a lld bL1116111L' fees tip reels\el' 0\'erheald costs 111 FY -,(.)I)C) Ill- The o\el-heild CO Is are
(ILIC to si'Illflcallt increase, 111 salary and benefits 'Is a reSLlh Of IIILIlel' a111ILMI iICILlallal COS1S illld I
increase ill PERS. ThCSC MCihOCIS 01 delerllllmm' service fees On all anilllal balsas allc\ Iati the heed for
dl'a1111111C IIICI'ea,e, Ill C0111111Ln111v De\ c1opine11I fcC, 111 the fulllre and ensure Thai fee', pl'c\\ 1(IC for cost
1 CC0\'e]'\ "
D-03
CO\11IC;\E'I'l I)E.1'F:LOP]IE\T DEP:1R'I CIE\'I' c,,3
For F 2009 10, budgeted avenues arc pro_lected to be sli` lUl K er that] lwo ions yars due to
economic trends. As part of the adopted F1' 2009 10 Cony-ehensive Fee Schedule. Community
Dc',clopment fees were increased Iii % based on the average Consumer Price Index (CPIh Building
pCl-mit fees '<'v-ere increased by -I.6"o based on the February Building Cm Index (130 1. It is ambipated
that these increases better reflect the cost of scrcicc dclit cl-\- in FY 009 10. Additionally. all increase of
50,, will he charged to platnling and buildin4" tees to recom overhead cost, The overhead costs are clue
to sianificant increases in salarv and henc% as it result of hivller annual actuarial costs fir GASB 45 post
retirement medical costs effective Fl- _c H)` ()e) and a "o increase in nliscellancous e1111110\'CCN cmploVel-
rates charged b PERS.
Budgeted expendliums mfImt a decl-ease primarit due to the climiI1atioI1 of the: Code Compliance Officer
and Associate Planner positions. In addition. the Building and Phru ing Dig lions m ill absorb a portion
of buildin' permit and inspection tees and planning application fees for the: ne'v Awn I-ibrm its well as
all set-v ices in association with those processes. Notable expenditure reductions include the clinlination of
the C'odc Comldiance Officer W Associate Planner position. Should the local ccontnlie sitLlatloll
improve, these positions will be reeVaiuatcd aceot'dinol Other changes include the reduction of public
counter hones from 5:00 a.m. - 1:00 p,m.. Monday Friday, ulhich have helped to enhance operational
cf'liciencics with limited impact on Custonlers.
0ve-all. the department budget remains halanced Nrith limited funding provided thriiu1-111 the General
bail.
ACCOAWNEMIIJI'y'TS
Strategic Goals Accomplishments j
Cr,fnmllnily Character --adopted the Residential Design Guidelines
Ifesea-1e and • Commenced Uneral Plan Update Housing Flelllcllt and Colllpleted all
enhance the
II51'tlllol'\' o l IYe'I-catl[?I1-based tiers ll_'Cs and faClltllC,'
Appearance character
and cm ironnlent • Anlendc(I -1 own Code to Streamline Rc\ ic\v ol" I lisioric :Applications
• Conlmcnccd Affordable Housimg Strate~~i~~ SILI1 quality of the -
conimunit`,. • Conmlcnccd Los Gates BIN d Plan F.-aluation
D- 64
z--) CO:~1\IUNI'II'1)1:1'1-:1.01')31:1"I' Dt:PART--~IE\T tai
DEPARTMENTAL St MMAR) OF REVEM ES AND E\PENDITL RES
2005 {}G
2006 (17
2_()1.17. [18
2048 09
2(1(18 (it)
2009/10
Octuals
Acluals
Actuals
.-Adopted
Fatinlaml
Adopted
RES E%t ES
l.f„,4„, :i1„i l',.,n; r,
I.. _ ~.IlnI
1.9f,,.•.u
1.'11)3
1_•)01 111 iI1
1.?
1. -,".6411
.S
17rfr, cY Frr7c)'itl,'.i
}nll
I{III
{III
~illl
S40
TOT. k1, REVS\L ES
3.470.115
2.997,-11±)
2.954.123
3.83 200
3,030,496
3,641,180
EXPEN1)1 L[ RES
.Si111r7'iL_+ t )[c! 131hLfiS1
1_i)l~.u1
1_v=~ toil
"IjW,_~(ICl
{,Ilfl
III 'lul
2,259.9 10
{~f~eY',I?i)1,'L.Cf~,71c111t11-~i
-{lllal9
l,~~~ 9
{,A .:~1
1. 11 ..}1)11
I.?~Ll.lll~
1.377.020
lur,rul/.SlrrirrChhn',-Ls
_1lLh,
1; 1,933
Fund Trirlf.,rcr:, Olfr
u(>U
-
TOT 11, EXPk:\DITL RES
2,916.068
2,8(15,J98
3.037.484
3.941.520
3.593,670
3,868,863
F.XPE\DITLRES BY PROGRAM
ldmini~tratit~n
lfll_lIU
9~_'n{
11.1~_2~i
119.=1{I
96.W)
127,530
Dc1c1(1I mental Re\lc51
sI9.1()>
9~_.(1~11
1.111.1 -Afl{}
5'04,492
855,459
Code Collipllallcc
9j,{](1A
yi 151
X1,041
I1o.~: f)
~4.(, 4
32,348
ht;l,«tiom Seni r,
1.1 ?
1.29{L lii
1.' {1.1 =1)
1.220., i(.
1.221.961)
_111 N11CecI Pl;iil11111°_
1 III i){,~
1 1 .-I (,I I
1(, 0
2~1 ~I I
2 1 -`9m
491,027
f,111-Ihruu.:h Account:
-II.'?;
1.1411.;(11)
1. 1 -111,-;1 lo
TOTAL EMIE`DFI L RES
1-916.068
2.805.-1()8
3,037.-38-1
1.941.520
3,593.0713
3,868,863
COMMUNITY DEVELOP-IENT DEPARTMENT c?3
DEPARTMENT STAFFING
Full Time Filuiratents (FT E)
Authorized
200-5 '06
2006/07
2007108
2008109
2009/10
GcrreralFurrrlStaffing
Positions
Funded
Funded
Funded
Funded
Funded
ConununitY Des elopment Dir.
0,50
11,90
0.90
0.90
0.80
0.80
.-asst. Communil% Dec. Dir.
0_SO
0.65
0.65
0.65
O.SO
0.80
Depute Town Manager
1.i1i1
-
-
-
-
1.00
AdministratiNeAnahst
flail
0.40
0.40
11.40
(.40
0.40
Administratne Secretan,
1.011
1.00
1.00
1.11()
1.00
1.00
Secrctan; III
1.00
1.01)
].110
1.110
1.1 0
1.00
Economic Vitalit Manaaer
11.2 f1
0.21)
11.20
0.20
0.20
Senior Planner
1.00
-
1.(If)
1.00
1.00
Associate Planner
I.CO
3.50
.SO
2.1110
2.110
1.80
Planner
1.00
1.*)
1.1)0
1.00
1.00
1.00
Assistant Planner
1.00
I.m;
1.kf)
1.00
1.00
1.00
Counter Technician
2.011
2-t10
? flf)
2.00
1.00
2.00
Code Compliance Officer
-
1.01-1
1.(It-)
1.00
1.00
-
Buildim,, Official
1.00
-
1.00
1.00
1.00
Sr, Building Inspector
-
1.00
1.(li?
-
-
Buildima Inspector
4.00
4.00
4.00
X1.00
4.00
4.00
Total General Fund Fl-Es
17.00
17.95
17.95
17.95
17.80
17.00
Retlerelopment- Agency
Conununit} De% loluntntDir.
1.20
0.10
If.)
11.10
0?t1
0,20
\ ,st. Commurnin De%. Dir.
0.211
o,35
1.3 5
{I?0
0.20
Assnciatc Planner
0.N1
11.1n
i)?Il
0.10
0.4+1
0.20
Admmistrati%c Anakst
0.20
0.20
?0
0.20
0? t1
0.20
Total RedeNelopment FTEs
0.80
0.8~1
0.85
0.85
1100
0.80
-1 oral Communitn. DeN. FTha 17.80 18.80 18.80 18.80 18.80 17.80
Temporary Sluff Hours
BUddinu Inspector - - 120 - -
Total Annual Hours - 120 -
i 1.0 FT E Accnrrrrlurrt . I rlrrrirrisrrrrtiri , I nuli:+r pu. iriurr is Nhos ccO ni °f n hn(race, ('ommimirv Dcvelopmem Dcpannicia
FTF_ .ldnrirrictrr;rit ~ -lrlrrl_I:cr
eCDD) /rail th,- Iz~rlcr~~lolrrrrcrrr r (RD.11. Fhwnee hro a .41) FTF Accowilum. CDD t;.40
uncl RDA a .20 FTE .-l clmini srrwhv .-l rariza r.
Onc. fS:wUCiw,; Plamic)- position 1s antic).- IC(i 1ti A fm A.sristrnrt Phrmter po.~ition.
D-66
Community Development Department
COMAIL\ITY DEVELOPMENT AD-MINISTRATION-
PROGRAM 3101
PROGRAM PURPOSE
-l llc administration E'roDam sllpl on; the deliv cn_ of all services pr0\ ided h~ the C OIIIMLllllt\'
Dcvclopmcnt Deparlnlent. Stall a igilcd io this program «ork with other agenckN hoank and
comitsskns to represent the To"n's interests. Stal]'scnes on the l3elon Market Price MNIPl AM isory
Board. Rchabiliuuiou Loan Conullittce, and Valley Transportation -Authority (V A) Technical Advisory
C ommiucc. adininistra6v support is pro ided to the Plallllll g COlllmYssion 11101 ding the prch(il oion of
agenda packets Ar 22 scheduied Phnnkg. Unlnlission IncohWs per pan Managoncnt of dgmorlent
operations is provided for within this Pwgram, incltldin~~ personnel and budget administration.
BUDGLT ON'LR\ IL«'
The FY 2009 10 budget Weos an innurse in operating cxpcnditures from the FY 2005 01) budget
IllaillIV dLlc to the all increase 111 coluract transcription. services for the Planning Conulllssloll In c'tings as
"A as all increase in salaw and hcnellt expenses and related internal ser0ce charges. Tile
adrtlinislration Prograul contilILIe: to keen the Community Deieloprnm I)cpar mem Mused tin
management of the depanIIlelnL including budget preparatlt111.
D.6,
,m) COAFNItiNITY DEVELOPMENT DEPARTMENT 03
Administration
SUMMARY OF REVENL ES AND EXPENDITURES
2005106
Actuals
REVENUES
Liccni cs rrnrl Prrrrrrts
Service C'hur"'Ies
Other Sonrc c
TOTAL REVENL:ES
-
EXPENDITURES
Salar e5 and BCIICelils
60.633
Ohcrarir{, Lnc~nrlilures
5.075
Fixed .Assets
-
hrterrnol Service Charges
26.702
TOTAL EXPENDITURES
101,310
2006i07
2007108
2008109
2008'09
2009110
Actuals
Actuals
Adopted
Estimated
Adopted
61.678
6{f.8, S
74.400
54.Slli1
76.055
9.301
7.3?2
17.710
15,008
23,890
27.725
28.081
27?00
26.200
27.585
98.704
105,251
119.310
96.098
127,530
FY 2009/10 KEY PROJECTS
Strategic Goals
Key Projects
Staff Training
To continue to build the capacity of Community Development staff to cant' out
Good Governalree
broad job responsibilities. the Department \vill conduct in-house training and
Ensure responsive.
participate ill select outside training.
aCCOLIntahle and
collaborative
Coordinate Retreat
wro\.ernalice
Coordinate the anlnlal Town Council Plaiming Conllrlission retreat and implement
fO11OW-up actions.
Ci]°ic Ertriclante~tt
Planning Commission Training ~
Foster Oph~rtlllllt.
OI1t111L1C the tr111111lu pro«ranl Iol' the I~laiii Commission with emphasis Oil the
i
lOI' civic 'C
on with appllcallts: how a ClunSI-Judicial body
role of the C onlimsslon: C0111111tilllcatl
-
en-raue111ent. alld
PCIA11-1115 its duties: Brown .act: and specific training in vailolis aspects of Town '
Cllhl,lral.
1'cgulatlons and procedures.
1'ec]'eational and
individual
enrlcliment
D-68
C01IIi1;\I'I'1' 1)1.:1-I.:1,OP1II-:\1-DEPARTI1Eti"I' c-,3
(Iministratioii
1:FY PROGR_ NI SERVICES
• Sct and monitor goals for the dcpm-mIcnt riled st'ItY
• Wage dqpartlntnt operation,- iucludin~,, the bud,
• PR tdc support for Town t ounell and PlanOng Co11711 Ajon n1ZmhTs
• On ide support on To" n pndco, and initiaA es including planning and building i,NuC~,
• ( ersce Octlcral Plan Update
WWII ISTRATION PROGRAM STAFFING
P -all lime Equivalent (ETE)
-lnthori/ed
2005%
MTV
2WO 08
2mm 09
2009110
7'own.Staff
Positions
Funded
Funded
Funded
Funded
Funded
r mmmmii~ Dc\clopmcnt Dir.
0.05
1.05
1t.it5
tt.t15
0.05
:1;;t. ( unununit~ Dc~. lair.
0.05
00.6
0.05
0.05
().135
0.05
1dmmi,tmAe Analest
0.10
0-ell
0-10
11.10
().i0
0.10
Sccrctar~ 111
0.(15
o.O5
0.05
0.05
0.05
0.05
:Administrative Sceretaq
0.10
f1AO
0.10
010
HAO
0.10
Lconomic Vitslitr \(ana~cr
0.20
0.20
0.20
010
001
0.'_0
'Dotal :Administration FTEs
035
U35
035
035
035
035
13-h~1
D-.0
Community Development Department
DEVELOPMENT REVIEW
PROGRAM 3201
PROGRAM PURPOSE
I)C\ Cloplllclll I~e\'le\\' services, taclhlate the dC\'clopiilent o Ialid and Strllcti.wes consisicut \\'lth To\\ n
Codes. ])]ans. and policies. This is accomplished th[-OLI =Il analysis and processing of' III de\ elc>pment
ap])licimons Including etl\ ironincii ll pl.lll cheek. and inspection. -]Ile pl"ocesS in\'ol\ CS an
as5C55nlent of a project's consiStenC \ mid conl])]iance 1111 the General Plan. I I1115idr Sl)CCItIC f'] in. Tkm n
Code.. and othel- Town refallations.
BUDGEA' OVEIRVIEW
AS 1101CLl in the Department budget o\'cr\ lc\\ , Development Review I-Claled ['CC',, reflect an increase in
accoI'dance with the FY 2009 10 appro\'ed tee iehCCILlle. This increase 111 the PhItlllll'12 Di\'iSiOll CCCS heI])S
to support the increase in operatin<< CSpense;. therebV C.lliln-irll 0n+woin<< Cost rccoA rv. While
eXperlditLlre-; exceed re\'ellueS Within this pro,niia overall depal-tnlent tcC rate; ilICILl(Ie C1ClXL11-1llleIlt Wide
dc\ Clopillellt Services hence actual cost reco\'CI"1 I , [o be \ Ie\\'ed \\'Ith a dlp.ll"t111C111.11 I~CS'ti])CcIR'C.
FY 2009 10 blldLeted re\ ernles are loner thall prior "Car hLld<Seted I-C 0111.1 (ILie th CCOI)O 1110 llYllllS
il]tCCllll-, the ConsIructtoll climaie.
I -11c FY 'dill) 111 IIWLet retlects a decrcase in 011eralln? ex])e11d1t111"es trolll 111C prlol' bUdLel \ eaI- Lille to
ihC 1"tdllCiloll of tel D0l,al, etnl)lo\"ee iCr\lces. The decrease 111 the tial.Ir\ .illd hellClll C\pe1hCS alld
1"elaled inlern.ll :en ice eharweti is duc to the re:illoeatitm of staff to ali+ 11 Ill] the of klond ill other
pro!rall~ .illd 4110 e111111n.1tioll Lit the As> ,oClatc Planner positicill.
L) --I
z-j COAI.N.1U CITY DEYE• LOPIN IE.NT DEPARTNi lE\T c!)3
Development Review
REVENUES
Liccvlsc:i and Prrluits
So-vice Chcim,,es
other SoiwcCS
TOTAL REVE\1 ES
EXPENDITURES
Sahrrics and Beiw its
operatillg E. yoidimre.s
ri'vc CI. I.ssets
I711er11a1 See vice Char` e,TOTAL EXPENDITURES
SL )BIA111" OF REVENUES AND E\PE\'DITL RES
2005/06
2006107
2007108
2008,109
2008109
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
-
625.091
496.441
475.100
39N.607
471,400
679.2 2,82
156.911
150.879
162,000
131.696
132,220
679,282
785.002
647320
637.100
530.363
603,620
679,470
720.897
S24
813,9110
727.400
705.415
42.309
500119
73.639
144.t.i00
89.492
104,504
45 262
47.369
53,.527
49.900
47.600
45.571
767.041
819.105
953,050
1.007.800
864.492
855,489
FY 2009/10 KEY PROJECTS
Strategic Goals
Key Projects
Development Teant Continuous Improvement
The Development Team (Community Development. Parks & Pudic %Vorks, File.
and the Police Department) will focus on evaluating processes. procedures. and
Good Governance SN'stelus: defilunc, roles and responsibilities: building c ip icll} : and obtaining 11117Ut
Ensure responsive. and feedback fr0111 CLlstoillers to enntinue to Improve the development review
accountable and process.
collaborati\ e Process Improvements
LIoV'erllallcc The following, key projects will Ile COM111LIC(l tO enhance the de\elopment review ~
Process: COOrcliilate :1rborisl Archllect peer review process; revise update
cle\ elopment application lorms and \1'ebsite infornlatlon: and implementation of
revised Residential Desiim Guidelines.
Major Development.4pplications Pending
I11CILldes the following known properties:
Community
Cl avacter'
Entnlanuel Convalescent Hospital Thrash House - in progress
Preserve and
• C hc% rolel Site Reclevelopment
enhance the
• Lincla A\"ellLIC - ill Prog]'eSS
appearance
. Placer Oaks - in progress
character and
• Swanson Ford redevelopment
ell\'lr0[lill
gLka1L[y' Of t thille
a =475-48'~ Alberto Wav - 111 progress
Community
a McHu h Site Redevelopment
Z, I
• Los Gatos Meadows Redevelopment
D-72
~,r,) C01111IU\ITl- DEN-ELOPIIEN'I" DE:P.AIZT1IEN'I' cq
DeN elopment ReN ieNN
KEY PROGIO-M SERVICES
Provide Staff support to the follo\Ninc, boards and commissions:
• Plaluilllu Commission
• Development Re ic« Committee
• Historic Preservation Committee
• Conceptual De% elopment A(jN isor'`- C011111111tec
• General Plan Conunittee
• .rchilectll]'al Standards'llillside Committee
• Various subcommiltees
Analyze and process the folloNving types of applications-
• General Plan am ndments
• Town Code amendments
• Rezoning and Planned Developments
• Al-chit ectLife and Site
• Varianccs
• Conditional Use Permits
\'l inor Residential Development
• Subdivisions
• Aumcultural Preserve Contracts
• IIolrle Occupation Permits
• Certificates of Use and Occupancy
• SILm and Banner Permits
• Secondary Dwellinu Units
Mobile Home Part: Conversions
• Ens lrolnnental Rcvic~L
D
>o COMMUNITY DEVELOPMENT DEPARTMENT c,13
Development Review
DEVELOPMENT REVIEW PROGR M STAFFING
Full Time Equivalent (FTE)
Authorized
2005106
Town Staff
i
Positions
funded
COnl111LIiiit\' Development Dir.
0.25
0.30
ASSt. C Oi11I11lllllt\' De\'. Dlr.
0,20
0.40
Senior Planner
0,7 5
-
Associate Planner
1.05
2.55
Planner
0.80
0.90
Assistant Planner
0.80
0.80
Counter Technician
0.10
0.10
Building Official
0.10
-
Sr. Building Inspector
-
0.10
Code Compliance Officer
-
0.13
.-ldministrati%e Anal\;t
0.15
0.15
Administrati\e Secretan_
0.65
0.65
Secretar\ 111
0.75
0.75
2006107
2007108
2008109
2009110
Funded
Funded
1"1111ded
Funded
0.30
0.30
0.25
0.25
0.40
0.40
0.30
0.30
-
0.75
0.75
0.75
2.55
1.50
1.65
1.05
0.00
0.90
O.SO
0.80
0.80
O.SO
O.SO
0.80
0.10
0.10
0.10
0.10
-
0.10
0.10
0.10
0.10
-
-
-
0.15
0. Ii
0.15
-
0.15
0.15
0.15
0.15
0.65
0.65
0.65
0.65
0.75
0.75
0.75
0.75
Total Development Review ITC 5.70 6.85 6.85 6.85 6.45 5.70
D-7a
e,) COII\It-\TE'l I)EN'ELOPIIE\T DEP:IIZ7'~IE\T cn5
Development Review
2005,'06 2006:07 2007;08 2008 09 2009110
Performance Objectives and Measures actual actual Actual Estimated Budget
.t. I L7:i Ij ii1:3t1,1L1,':J Illsr '.ilia',. 1111 h",. 11111', 11111
i \ I L' 11111 C7'
I. I'i:T l;l If ill III <t 11'li> 'iiE 111 L!Ckl PI;I I1 iS ili_
mss='O PI:IIIIIiII=_' CUi-n-111"!oli dccl'ILm' LI`)~" I'1^ Ll L)` ~
uplltl.i h kll %It COLIII, ll:
2005106
200607
2007/08
2008x'09
2009/10
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I \uulhcr oI ahhliraiirn> proL: 'ascc]:
ti;
L1;
(,I III
Aumb~ruf Plamini-, Commi"i"11 Hcarin'a~:
?n
2)
»
2
\unlii~'r of Public \illiCC~.
NO()
n
WXIt I
bnlw
\llllthil' ll fCli 1'I'.II> 0.1 Cilll>llltll3" iil C}llti Ci:
01
zz 1
~tl
-i,
5o
- J
D-'6
Community Development Department
ADVANCED PLANNING
PROGRA11 3202
PROGRAM PURPOSE
Ilie Ad%anecd Planning Program lqui les the pll\Swal (leN lopinellt o the l'oinrnunit~ Lt111"isles][ with the
(icneral Plan. I lillside Specific Plan. and I o%x n Codes that are kept relevant and curl-ellt 111FOllc11 eel
aulcndnlcnts. Staff update, official -I,oNvn mills it) ensure Illoy are clear and accurate. Staft' unclerlakes
special protects and ;[[idles to meet the cwlving needs of the cuimumit\ and pr[1' Wcs ,last support lol'
the lollo ing advisory coninlittees:
+ General Plan Committee and Sub-Connnittees
+ _lrchitectural Standards I lillside Conlntitice
BUDGIA' OVERN IEW
FY 2009 10 bud.,,eted rei enues increase due to an offset Wnl the General Plan dcliosit iccomit for
salarie, that it ill be charged it) the General Plan pro4!ranl.
The ] 009 ]U budgeted expenditures reflect an increase tiom the FY 200 09 bu yt piinl,ll-ily title to
the rcalloeation of staff to hors; on the General flan update and Housing Element provram;, l'he Gcncral
Plats E_'pdatc projew will also require the need I outside consultants. which will be (untied by the
(icneral Plan Update fees.
D_
tr) COMMUNITY DEVELOPMENT DEPARTMENT c~3
Advanced Planning
Sly\INIARY OF REVENUES AND EXPENDITURES
REVENUES
Licc ms acid Permits
Scrrice Char cs
Other Sources
TOTAL REVENL.ES
EXPENDITURES
Salaries and Benefits
operwiu, F_ E.t7>crrditrrres
Fired; t sets
hiturtral Service Char,cs
TOTAL EXPENDITURES
2005106
2006%07
2007/08
2008109
2008109
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
4ti,858
52.404
56.099
236.100
1 S7.982
439.460
48,858
52.404
56.099
236.100
187,982
439,460
109,1"S
105.776
122,,51
243.301)
169.900
430,170
32?OS
31.,97
34.452
35.55{1
35.690
37.100
5.901
9.3,,7
10?83
14.400
12,000
23,757
150,967
151,460
167,586
293,550
217,590
491,027
FY 2009110 KEN' PROJECTS
Strategic Goals
Community
Char•actet
Preen c alld
enhance the
appearance
Character and
env11-011111e11t
quality Of the
C0111111 L1111 t V
Key Projects
General Plan Update
On Fcbruai- 4. 2005. the Council approved the work plan for the General Plan
Update. Tllis effort is intended to fine-tune the existing General Plan rather than a
comprehensive overhaul of the document. Ncw topics identified by the Council
for review as part of the update are Recreation and Open Space, _NeedS Of Youth
and Seniors and Sustainability and Green Building. Additionally, the update
provides an opp()rtulnity to reline eX1stM2 policies Ihat maV 110t be sere in« the
community as intended or lack clarity and to revise information that is no longer
current. The General Plan Update beran in ,iuly 2005 and is cstinlatcd to be
comDleted by Sentember 2010.
Housing Element
'The State of California requires that all jurisdictions update the Housing Element
of their General Plans Perinclically. On Jul) 19. 2007, AB G's Executive Board
adopted the draft Regional Housings Nceds Allocation (RHNA) for all the
jurisdictions in the San Francisco Bay. Los Gatos is required to plan foi- 562 units
ill the 2007 - 2014 period. In June 2005. the final RIIN_1 will be adopted by
AB_ Us Executive Board and released by ABAG. State law rccluires that the
11OUSing Element be eompleled by .tulle 2009. FL111dillU for the HOUSln-1 Element
Update will come from the General Plan Update Fund and Low-Moderate
Redevelopment Agency Housing Fuld.
D-78
b0 C•O\ MUNITY DEVELOPMENT DEPAR"FAIE\T cg
~d\ anced Planninu
ItiL PROGRAM SERVICES
• j~]Yi?.3l":l[1(in (~1 il~~llh. tilllcll(~Ills;il[~_ t1(~I711111>II"Sll\C ~1i\~l~!Z~. OI"i11ll3iiCc'i. ~17(~ ]ll~lhi
• MMuni'elllent (i ConsulwIlts (isslstltl±-, 1111 the General Plan 1111pienlclltiltioli
\D\ \V ED P1. PROGR \%l STAFFING
I'till 17me Equivalent (I-TL)
\uthoriml
20115 06
2006 07
200,7 Ufi
20118 09
2009:10
/Own 5tn)J
Positions
Funded
Funded
Funded
Funded
Funded
(0111TIINll:t\ DOV1(1pt11elltDit-
Il.ill
li.I1
Ii.In
(1 ]11
II, X11
0.1.0
\„t. ( omma1111-1. Dv. DiC.
?11
11~
!!.U~
u_II.
I1 ,I1
0.30
D,11111% 1 1~~ n \lanaLei-
:.1311
1.011
1eIlior 1'1an11~r
11.11)
-
-
n.lll
ll.ll>
11,1(1
\-o iatt i'1.lml T-
1:,11
11-{11
I1.(11
11 1
(I.o
11.11
l1]itIl I1CI
II,(1~
_
_
_
11111
0.0~
t'a111 Planner
u.cr~
n-!»
ll~
n
n.n>
0.(I
:\i1111i111,t1',iti\Csecrinal
0.01
SCLICI(IIC III
[I,tli
Dotal -\d\ anted Planninf„ FTEs
2.45
0.85
0.85
0.8-~
1.40
2.45
2005r06 2006/07 2007r08 2008109 2009110
Performance Objectives and Meastires Actual Actual Actual listinlated Budget
1. f ow, :i;c 1+ht~,ic~r? r1L r1?1)pn[CW of llic c~,rr,lr,rnrif'r
,+u1,1'11nr n irll I OC'ilrril Plrri. l1iFllhf+ .Sl,, IIli+
a. Per,enta_e of General Plan irnpiem.:ii, wii
nleil>ure~ a~int?leted .'<nllin ~1~1: tun:.
P_.. C11i.i ~ 5111?tf1 ra l I%C. ,c~l11 P 112 11)1~1l111
20(15'06 2006 07 2007!08 2008 09 2009 111
Acti\ it\ and Workload Hibhli-hts Actual Actual Actual Estimated Budget
I - \UP111'.'1 0f ~p1 7~1a1 [itd1, c0 lnpleted 4 I _
\unth.r 'f P13ntIIT1' C0:11t111 1,' 11 JIt-~a11 < L! '.'II,
\IITIII) I'fGC neral PlaTI :ill neman_n mea;ure~ d d
,~+ut}~IacJ:
a. \JM1%r t i;cneral Plan amendnletll r~;lil..tticl: I
D-111
D SO
Community Development Department
BUILDING & INSPECTION SERVICES
PROGRAM 3301
PROGRAM PURPOSE
INS prour;1111 helps to ensul-c SafC. lic"11111\- and attractl\e propcl't\' InlpFOXClllent, b\' ta~lll[11[]11~ till
iSSLIMICC Of ])Cl"lllll., Mid C0111pli'lIlce k\'lth codes. policies. ,LlldellllC,. and siall(ard,. Staff a.Slgned to 1111,
111,OLT 111 prov'ldc infol-111IM011 40nCtYII11I' hL111d L' CcLul3tion;: niaintain the colll]lwal/cd pee-ow u-ackin'i
and plan check s\stenls: inspect Clmlrllcrrial and residential buildings 1.111del' C0111S11'LlCtiOll: j)I-O\id plan
check re\-ii 1111 ci,mpliancc v\ itl] the L'nil'urnl fiuildin4 Code,, disabled aeCC S n+.Iulatiurl.. and other
state and local ordinances: and ConrdindIC the duticS of the plan check C011SUltant. hich pro\'ideS
CO111pICX SIRICllllal and ellgineerii1_, pkin check service.".
BUDGET OVERVIEW
The FY 009 10 budget includeS an adjustment to the building Permit and plan check Iccs based on the
Building, Cost Miles (BCI). The BC'1 is a nlllioll-vvidc index of construction cost, usal 1w tile Illdlis'll,vto
establish cnSt estimates for Ilcu' COnstructiOll. The #cc increase; for FY '001) l U are intended to
accurately track the cost of construction and Will prrn ide for Cost recur erv till" hllildi112 inspection and
plan check SCt'\'iCCS. While reXellLICS CXCCC(I CXpCildlllll"e widlirl 1111, OIIC pl'O`-IfilM. B1.11iCi111' Gild PCI"Illlt
Fee ratCS 61c1Llde departillenl Wide dC\C10]llllCtlt .Ll])])0I-l SerViCeS. CO1],CClLlCiltl\'. 1ICtllill COST IecoNery is to
be \ Ic\\ Cd from a dcpart111clltal 11crSpccti%C.
FY 2009 10 budg'elcd revenue., 'Lire 10n\ Cl- than 111'i111" year reN enue CJ11111ates (Ille 10 cconOnliC tl'cIICIS
A CLUllL' the Construction chllllllc" f h en'lli pro 'r un bUdl-etcd Z\pcn(lltlll-cS f0I- I Y 2009 10 reflect a
CICCrCaSC front FY 2{_t0C 09.
I hC BL1ildin~~ In;pcctnr, 4C111tinllC 1u hallLllC the Sturnl vv ater lnana~~zmznl in,l,ecti~~n, f.~r tsll buildin„
pcrtllltS \k lth the potential to '!ellcralc 11011-POItll St01"111 l-llnoff dill-in" cullst-LICtiOll a. 111111 Of
the National Pollutant Discharec 1-hillill"mon s\acin iNPDES) prognffll. I he 1311 I&Il' DI\'ISioll i-~
ahu+rhin~~ nlo,l of the code Cn1'orcCMCII1 NN 01k luau vv ith the clinlinalion 01,111C Cole Lnlilrccilleni ()ffice]
position. A Contract Plan Check 1::11Lirlecr C0111il1LIC, to provide plan check scr\icc, 011 a Cua rec0\e1-\
ha,is. -
I he San FI-anci co Reu,ional Water Quah1 C"oillrol Board is expected to issue a nck\ \PUI-.S permit for
the Ilnlnlcipalilies III Santa Clara Count\ later this ,unlnlcr. The Tin\ MID FS permit III implement
S14!III f ICallt 11Ck\ I'CC11.111lnlCnt., On Cie\ cloplllcllt ]lro]ccl., that Collld iMIX-iCt 1 ilk\ 11 -4,111-111L rc >i1111'cCS. St Iff
\1'111 1110111tOr the lle\\' IICtIll'I and eV,1111a1C lllc polcntl,il 111 recover add1t10llal CO.1. 1111poud by tile MIDES
pcrrlliI 111roL1sll the upcolllin ]cc. au(jy.
t) - `I
COMMUNITY DEVELOPMENT DEPARTMENT cx,3
Building S Inspection Services
SUMNIARV OF REVENUES AND EXPENDITURES
2005/06
2006107
2007/08
2008109
2008/09
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
RL' VENUES
Licctises rind Pertuiu
].37.001
1.340AS9
1.495.344
IAS~;.000
990.6 5
1,266.240
~ .Sers'ice'Chrrr-es
'46.43b
3-l' 3.691
?5.171
=3~.f1(lU
3S0"496
190,520
OtllerSourccs
-
(14)
(261
-
-
TOTAL REVENUES
1,703,037
1,684.166
1,780,489
1,820,000
1371,151
1,457,060
EXPENDITURES
Salaricv mid Benefits
97" S2?
955.()40
1.034-300
1,055.-100
1.016.200
1.023.764
Opcrati ii ' 1-v >endinwes
65-631
65.453
100-551
67.300
67.650
67,900
Fixed ssG t.s
-
20.000
-
136
-
Ititernul Scrsice C1tmwc
122?72
127-100
1 X5.165
147.130
133.330
130-305
Fired Itvn tcri Ow
-
I i'000
-
-
-
TOTAL EXPENDITURES
1,163,725
1,165,623
1,290,319
1.270.130
1,220,316
1,221.969
FY 2009110 KEY PROJECTS
Strategic Goals Key Projects
Public Information on Buildhtg Codes
Staff will continue to provide updated forms and information the Town's web site
Community as well. as assisting customers with on-line pcrlllittingr processing and information
Character as soon as the system is released. Staff will continue to correct and clal"ify the
Preserve and Town's official street address mile.
enhance the
appeal"alnct
d Inspecting Services on L(arger Projects
C11,11- ironactermeInllt Several si~sniticant pi-olects will cowinue duriut, FY 1-009 10: Villa Felice Planned
Cua'llo of the Development, the nenv satellite PD Building, and completion of the 5-unit
lity
cominulnity towllllouse project it the corner of Wed<gewood and Calle Man-Lierita. Statf.iill
contiULlc to provide same day inspection set-vices even with the increased inspection
workload from these projects.
Good Governance
Ensure rcsponsire,
accountable and
collaborative
QoVernalice
l[Veb Permitting
Staff will be woi'kina with Accela. Inc. and Attevo to complete the implementation
of"eb penilittirnt,, for simple permits.
Improvements to Plant Checking Services
To improve the efficiency of the plan checking process, the BUildinu Division ill:
1) Coordinate m ith the Santa Clara County Fire Department and Planning DIN-ision
to expedite commercial tenant improvements. 2) Continue to increase the rlutilber
of internal plan checks by Building Inspection Staff. The goal is to decrease the
wol"kload of the plan check cons Lilt ant alld 1'edLlCe the time required to COIIdLIct a
plan check thus providing a higher level of sen"ice.
D - S-2
CO~I11t \I I'l' 1)1:\ 1:1.01'~IIaT I)EP:~R"[ 11LS7 c13
Building S Inspection Services
[:E1- PROGRAM SERVICES
Inspection Ser\ices:
• Perform on 11iC ticId inspections h11- A bildhTs and ,tI'ucwl-es Linder conllruetioll
• IM c111'!a1C I IOUSlll'l Cede \'lolatlOlIS
• V sit conti'11ctors. archhects. engincerl. and the gene-CI! ])ubhe with constl'tlelmi l]uenimi,
Building Counter Services:
• C ool-dilmic buildi11:,~ permit applicati mb n 1111 other deparunems and agcneim,
• Rcx lc\1 orkcl S coIllpeniat10I1 1-C(]Lin-cllle111S and contractors llcen ci
• Maiinain the ComputcriZcd Im-mit triicl jnl - Lmd plan check s mCMS iIICI l(IiR~_' data cnnr 101- ]M-Ills(
a0k wy
• Produce and distAwe repons on statistical information regarding building ,111(3 rclalcd permit actin its
• Dist]-]]Mlle ,311d track plans- ,1111-1 Calculate ,11)(1 C011CC1 fees
Plan Check Seri ices:
• Perform complex professional bUitdinl. s111101lral. 'Lind life ;afety phIn review of commercial.
industrial and residential building pcr the Uniform building codes. State regulatitlns. and local
ordinances,
• ComAhate building information and icti\ ity with other departn3ent and agencies
• Prop i(Ie buildinl(1 code information to custonwr
BL'ILDING & INSPECFIO\ SI• M ICES PROGRAM ST.1FHN(;
T 'W1 Time Equivalent (FTE)
Authorized
200506
300607
2007.08
2008 IN
2009;10
To it'll .SYaff
Positions
Funded
Funded
Funded
I ended
Fun(Ied
C ommmw tk+cil j~m~t:1 Dir.
11.1 ;
n "n
0.411
n,!n
HA 5
0.15
\>,t.( ow;i mum:~ Dt~1. Dir.
11 P1
11, 1i}
II.II1
n.icr
n.1n
0.10
% d; 111 E 11,' i..J ll\t' -\E1 A,, •i
II_I5
II_I5
II_I5
11.1
1 1 1 5
().1
1,oll or I'1:IL'ntj
II_I5
11.15
11.1;
(),I~
1., 1tr 1'!:Irncr
1,1111
11.1,11
II.4~
L?
0?0
\..1>:.:ntP1.:1111cr
l5
11.1=
II.!5
II.!;
n.I;
phnw
1;
ti ;II
11_.1,1
11.111
11.1-
0.15
( 7 r 1..1.r
1 N11
1 `!11
1.Lr11
1 `PI
1
I.C)o
Itl:11tii11,_ u::.1~1::j
u.~u1
a u,l
a Flu
SL9n
~r :lu;i?_ 1:1 hl ,r
111111
II_ rll
I;L tLiiTI lit } ~1: , r
1
4 ,1111
-.11;1
_,1111
11:1
-t.lltl
( tpa ( ~'11~y~~. f.l I li',[~lr
-
11.111
11.11.1
II 1[1
II 11
-
\~lillli~~Ir-1!k',C 1L'l; c'-I'-•
II 1~
fl{1
ll X11
11, ~i1
fl X11
11.15
TCI:i III
II 1 ~
II ~{I
II_~11
II }IV
II ail
11.15
Total Building and Inspection FTEs
8.15
810
8.80
8.811
800
8.15
= 06 300607 2007 08 2008 09 2009(10
7emporetry gaff hour , Funded Funded Funded Funded Funded
-
IWIII.lll' In,I)CC10+r - - 120
Toral Animal Hours - 120 -
D - W,
K) COMMUNITY DEVELOP1[ENT DEPARTA[E\T tai
Building & Inspection Services
2005106
2006/07
2007108
2008!09
2009110
Performance Objectives and Measures Actual
Actual
Actual
Estimated
Budget
1. Lisarc safe. hciIII far, rind attractive pro]x'rrr
irnproi'i7llc'nls.
a. Percelltil~e ol,inspectloils &Ii%Nred 15'ilhi11 C1Cie 100"b
100°o
MO.
1004-11
100°i~
times:
h. Percentage ofplan checks completed within cycle 9z°„
9"0
9jo
time,:
2005/06
2006107
2007/08
2008109
2009110
Activity and Workload Highlights Actual
Actual
Actual
Estimated
Budget
1. Number of in>pections cnnductoll; 1 4;9
009
11,090
11.00171
I 1.(10p
2. Number of building plan check; completed: 2.3 5
1527
10844
1.050
1,100
Aunibcr o€ Building Division permit applications 2.5;9
21-111
14504
1.400
1,40
receive(l:
4. 1UI11bC1' of Building Division permits issued: ? 5 )7
2244**
127:;'
i J 7~
1100
Combination perulit were created upon implementation of the ne%r Accela Permits Svstetl.
Combination permits tis ill reduce nunzhers to roughh 50°.,,.
RedltC2(1 (lumbers (ILIC to a11no st 4 months of 'combination permits.
D - S=1
Community Development Department
CODE COMPLIANCE PROGRAM
PROGRAM 3=01
PROG10-M PURPOSE
The Code Compliance Program ensures property is used in a rtlatuier that is safe. healthy. and consistent
n ith the conllrtulilt v,s character as corivCvcd by the Town's zoning regulatiatls. Program staff identifies.
investiuates. and abates zonin{, violations. noneonforimilL, uses. and other Town Code violations related
to Zonitl~T issues. Fnforcenlent acti\ ity is pro-acti\ c and is delit-med to achieve timely compliance.
throualt onLoln;.t edlteatloll of the public to increase awareness of the Towns zollln<, and stglt reinilatlons.
Violations that affect life. health. and safety are given the highest priority.
BUDGET OVERVIEW
The Code Compliance program budget includes revenue from the Administrative Citation program
established in FY 2003 04. With the added incentive to avoid lines, this program reduces the nutllber of
times Code Compliance must revisit an outstanding violation. thereby abating violations more effectively.
The fines also reduce the financial burden off the General Fuzed by placin-, the cost of abating violatirnls
on the violator. Staff found that most ~ iolators chose to comply within the established time frame rather
than pay a fine. Revenue far this program Nvill have a minimal increase for FY 2009 10.
The decrease in expenditures for the FY 2009 10 budget is due to the elimination of the Code Compliance
Officer position and is dircctly related to the economic CIOWMl.tru. The duties of the Code Compliance
Officer have been spread anlang staff in the Ruildinu and Planning Dcpartnlcilts. which is possible due to
the decline in building activity.
D-S5
Lzr-,) COMATUNITY DEVELOPMENT DEPARTMENT
cs3
Code Compliance Program
SUMNi,'kRN' OF REVENUFS AND EXPENDITURES
2005/06 2006i07 2007108 2008,109
2008109
2009/10
Actllals Actuals Actuals Adopted
Estimated
Adopted
REVENUES
LrceNtcs and f'crmi15
.Scri- ce C har"'e'C
-
Fiucc & Forlciwrc~
400 100 ~UU
500
540
Other Sollrcc~
- - -
-
TOTAL REVENUES
400 - 100 500
500
540
EXPENDITURES
Salories and Bowlit,c
S6.? S5.769 4 ,.927 95,600
46,91111
24,503
O]wrcnilhGrpelrrlitru'cc 179 1275 c}1n ;.l=U
1.674
3,110
FixCd.q.sSets
-
hacrim/ serv cc chal-s, s 7.494 S .MS 6,204 S.S;00
6.100
4,715
TOTAL EXPENDITU
RES 95,008 95,252 51.043 110.230
54,674
32,345
FY 2009110 KEN' PROJECTS
Strategic Goals I
Key Projects
Process Improvements
Good Governance
Dunn,- FY ?009,10, staff will continue to work with the Police. Par
ks & Public
Fllsure l-esponsl\e.
«oi-ks Depailments, and Town Attorney on cocle com
pliance issues and the
aCCOLnltable and
Achimilsti-ati e Citation Pmp-ail.
collaborative
`
~'h\ Crnal]Ce
i
D SO
iri CO11\IC \I'rl' 1)1,-'\'ELOP\[E\'r I PARTNIE\'r C~
Code Compliance Program
KEY PROGRAM SERVICES
• RcwQ e conlpQx Tom n colic and im by S,lwOns
• t'.11101-ll'. \ affiOLIS To\\ Il COLIC.,. m llllc focuslll- on obtalllilIg \ OIUIIUll-' Grill]\]1CIll~:C 110I11 (hh ]?Ltbli.C
• l ducttte residents. SAM and propcttl t 1ClleI~ about I o\\ I] 1'c~Lll.Illt~ll,
• R we" Iloine Occupinion Perlnas for pRlwr Llse in rnidellaal zone;
• Crnduct Aspections inxc,tipOon, of Nyucuxes rKdcnces concerning puhlic ]lcalt]l rdwal
issues
• CMdOwe m4h le f=inance Delvilnlcnt's I LtsitlCSS I.1CCIlSC I ax Division 10 cllsurC all operating
businesses ha\ e a business hccllsc
CODE COAMMWE PROGRAM STAFFING
Frill Tinit, Equivalent (FTF)
.authorized
2M&H6
2NW07
2NOM8
2MMM9
2009/1(1
Tarn Stglf
Positions
Funded
Funded
Funded
Funded
Funded
Crnnmunity Dcvclopnient DK
OW
().05
0.05
0.05
0.05
0.05
Asst. Cwnm"h Da. Dir.
0.05
0.05
0.05
0.05
0.05
0.05
C do Colliplialwe Officer
-
(475
CL75
075
0475
-
:1Wnistnlli\ e Sexetar\
(0175
0.05
0.05
0} 05
0.05
0.05
Total Code C'anlpliance FTEs
0.15
0.90
0.90
0.90
0.90
0.15
1) - S"
L~!,) COM.-MUNITY DEVELOPMENT DEPARTMENT o3
Code Compl
iance Prog
ram
2005/06
2006107
2007108
2008109
2009/10
Performance Objectives and Xleasttres
Actual
Actual
Actual
Estimated
Budget
i. Ensure proprrtics in !hr Tolin o1'Los Goto.k are iisc-d
+(fk,h- and lrrc° Cemuslent wilh The Tmi n's ::(ming
rc~~lrlurrutl
a. llercllta2e of Collllllaiwl , abated %~itbin cvule tunes:
90`:~L
9W
9f_}11 p
9l)°0
9(3°n
2. pro rctit c Clifvrcctuclit acliritr 1o achlere 11melr
Compfiance
a, Perccnim!e of complaints re'll1lim-, ill court
W.
000
I°n
Iloatltk~s:
2005106
2006/07
2007108
2008109
2009/10
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I . Numbcr of -complaint!, reporttfd:
3. (7
400
400
400
400
2. NLllnhel- of conlplaiot: abated:
219
00
~0f1
Total nulllber of A(lministrati~ c Citations:
1 A
ti A
\ A
200
200
4. Number of citatlonl ksucd resultine in fllle,~:
5
b -
Community Development Department
PASS -THROUGH ACCOUNTS
PROGRAM 3999
PROGRAM PURPOSE
This pass-thrullLll aCCOL111till~' Stl"LlcillrC scparales C0111111LInity Development proi_,ralll a0ll\'llics from the
binding mcchani;m set up for external cnnSultant servVes Ahzed to assIt applicalus in the p1mu ing,
(JOC1op111CIlt. and building processes. Most pass-through act vhy is generated by dc\elopment prL+jects.
Dcpcndin~, on Ilse development project, an applicant Illay be required to deposit tMI(IS for architectural
sci -ices. arbclrisl ser\ ices. en\"ironnlcntal impact re\ ie\\ aeI-\ ices. and or plan cllrckin ser\ ices w ith the
1 oWn. I lie Town retains these \ I sous scrl']ces tllr an appllcalll s pr0l eclS and lhC C011SU4,1111s are
sub,C(Iuentl)' paid out of the applicants acc011111 until the tilnds zero out. Anv renlainin~, btllances are
rclurned to the applicants. Pass-ihrknigh IundQ is also utilized for the To\\ n"s General flan fundin4U.
General Plan Fees are collected for development project; 111d held in deposit until 1_CC0z,ni1ed a, General
flan cspcnscs as they are ineurred du1"inl= the BUDGET ONTI
NJE1ti
I hel"e 1S fill net budgemr\" impact to this pwgralll, as re1WMWS Will ellllal C.\pellditLlriS. I Ile re\ eMICS and
expCIldltlll"eS reflect estimates based on pr101" \'ear trends. At fiscal \'ea]" CIld. ,1CiLIAS 111-LiV differ
substamially from Wghvil budgmd iwrnbm an the flu ntio smd sic o deNcloplllcill pvojQcts %villllll the
c01ll111L1111l\ in any '1\ en year is not known k, doun11I aNe in adi anec. I hIS hLld=1Ct I-COCClS a 1"CaSt'llahle
cstliil:ltc olllx. _
FY 200kl 111 blldgctod puss-ill ough 1"C\ enues and e.xpendbures renlaill Slallls l1L10 dLle Icy tt1C :011till1latiOrl
of'ihc Oencral Plan update;Qcci. This Inject is in addition to seioral olbzr projects Oat are micipmed
to k:Onlillue and or will conlincllcc Ill 1.) 2t1l ly 1 tl_
U -till
zo COMMUNITY DEVELOPMENT DEPARTMENT c~3
Pass-Throu-h Ac'COUlttS
SU1INIARI OF REVENUES AND EXPENDITURES
2005106
2006107
2007108
2008/09
2008/09
2009/10
Actoals
Actuals
Actuals
Adopted
Estimated
Adopted
REVENUES
Lif can cr.s (mcl I'crtndr,c
-
-
-
Sc)'t'ice Char!,~ec
635.5 S
4-15.5-17
47/0.115
1.140.500
1.1-10. 00
1,140,500
oflic!' SU7o"CC'S
-
-
-
-
-
-
TOTAL REVENUES
638,538
475,847
470.115
1,140.500
1.140.500
1,140,500
EXPENDITURES
Salaries fold BciieJiu
-
-
-
-
-
-
opevalitt, Lrpol inure s
6 ,7.917
475.354
470.215
1.140.500
1. 140,500
1.140.500
Internal Sert'fcc Chas-es
-
-
-
-
-
-
TOTAL EXPENDITURES
637,917
475,354
470.235
1,140,500
1,140,500
1.140.500
D-90
Police Department
I LPAIZTNILNA- PURPOSE
The IAIS GOOS NOW Sereln Police DCparll icra pnt\ ides police sere kes to the loan Of IA S (Mos and.
Through a cuumct. to the City' of Monte Sereno. the depan ment-s vision is to accomplish that Mgt:
build a linghl\' Lompelent and l?Ioie"'sional Police I)epartS ort Ill"O\llliil,? lrildiliolwl 11111' o1forcollolt
Sor\ ICCS: build communltl' relalionshilis and oll'a,'C ill Co111nlullity problell] sol\ The I)CIrtrtllloll S
LlltlnlatC '-'Oat IS tO ]cello\\' c\'er\'ollC ill the o0IlllllUllil\'.
lie core sort ices pro\ Med by the department are: response to emerLgawy and nowmorgany earls !or
Sl.'rl'Ice: identification of Criminal acll\ It\': dispatch Sel'\ICCS: 111\CStillatlclll and p1-0sCCllil0n 01 Cr1111CS:
ncruitin~1, hirin<~ and 11-3inirn2 of' porsonnol: &MC preVelltion and ConlnltlllitV outreach: traffic safety:
maintenance of rccords and property and c\ ldcilcc: and community problem ,ol\ ing
The department Continues to build a stamg pMicccomiminhy partnership through innovaiiv'e department
aIld C0111111i11111\' pro~Xran1S SllCh aS DrLlI' I'rCC ('on1111llllit\' Committee. Alive... And l.o\'lll~'- I ilC. Y011th
Commission and traffic nlall,,1gern nt. Volunteer programs ;wh a Reserve Police OCtiCo-S. VOIrulteer; Iu
Polio:in ' (V.1.P.). Disaster- Aid Response Team (D.A.RJA the Police Chaplain pwgmnl. Parkiay C 1taTioll
I Iearing- (Kicer;. Pipe and Drlnll Team, anc the Police Explorer Scout hrogrann extend this partnership to
the c11111nurn1i\'. Additionalk ComnlUllit\' \hhrac'ers 1mve been imtrurnental 111 the training and p-ou'th
of to Conlnlunit\ En1ergene\ Re-,ponsc Team (C'F'IZ"I').
the departlllClli is Acused on cllnlllllllilt\' problem sol\lll'. Indl\-1dUa1 Of'ItC l'> and patrol tcanis are
respolnsiblc tOY idontifVing probloms and crcating and implemelllin~.' sollaions to those problems. Ill
furtherance of this enbrL the dcpartlnellt ec111lnltles to develop relationships with specific segments of our
eonlrllolnil\' Buell as the Chamber of Commem honloo\\ nor and nci~diborhood assoLia ions, ,drools. non
prollt organizations. the tallll ChlllMUllil\ and SCIA ICC CIUbs. Ii111ong others.
Al police depanmert persamel ;ire earl rnkled to &no actnltle> and coraillue to make ~l.'-ni)Icarll suldes
boards reaching the Uliill we goal of krt,wing c\epone A the I.ns Gaton and Mome 5ereno
tcti]11i11LIIlItICS.
D - `1
L*j POLICE DEPART\IE\T c,3
BUDGET OVERVIEW
This budget o\ cry ie\\ will discuss the Police lQartlncnt's focus for F 2009 10 1 as well as it: revenue
and CxpCnditure outlook for the next fiscal year.
Police Oncraiiom Buildin
In t=all x(1119, the Police Department will relocate to the ne\\ Police Operation, Why. locatal il[ 15TV
I os Gatos Boulev arc]. The ne\t Cacilit\ ill house the patrol division detccti\ e bureau, property and
evidence. and an emer<OK operations ccilter. Conslrllctlon is CuITC111 \ Lmde ma\ and it is anticipated
that the project ill be completed by Octobcr 2009.
The Department will continue to engage in the county-wide. muhi-agency intCropcrabilit}- CH'011 to build
a nlicrowav e network. This nem ork prov ides a mechanism >or high speed and relic:hie eolunlunications
traffic between all law cilforccinent a'uencics «'hYn the county' and eventually ill be built out to include
the entire bav- area. The Town will purchase a second nlicrowav e link to connect the police operations
buildin T with the chic center in F 2009 10.
The I11a01-ity of funding for this protect "as so aide by the Town ill F 008'09 from the general fund.
Some additional installation expenses and shared county-yv ide personnel costs will also be added to the
FY 200% 10 hudgct. The interopembilby project is in the process of creating a joint poWol Qreenlent
which will become the goinn ing body for all participating entities and will mana,e all costs corlt6kned
towards hucroperabihty programs and purchases.
FY _2009 10 BudLet Outlook
Hie I-Y 001) 10 budget maintains current service levels. \riih some progism adjustments. Police
Dcpartllient re\emws are expected ell rmak lardy conmanl throughout FY NO() 10. Nc\\' re\cuti s, "crc
introduced and adopted by Council as part of' the F1' 2009 10 Con1wehensive tic Schedule in Springy=
'tI1R lie nc\\ fees include a Firearms St mgc We and :Annual Alarm Registrat% I cc False Alann Fee.
The l lrcarllls Storage Fee is for the imake and slora!'e of seized or impounded wwap ms as a rnuh of a
protc,Ah corder or arrest fo" donlc~lie \lolclicc. I lic A1ar1I1 fee included a rCLislralio n fce for colunlerClal
alarllls to rcco\cr tile Cost of untying and updClOng comae[ II1knuabon. An additional fec \\as added for
a second false alarm response. These ices are expected to getamte about S2 1AH1 annually. .1 0\\
Service Franchise Fee and Taxicab Fee "as also approved in concept as part or the 11' 2(1119 10 Fee
Schedule. but first require ordinance changes that ill be 1110tH It fOr\Vard to Council at a later data. It is
anticipated that these fees will generate about S25AHE anima}1\'.
Fxpcndbures fir FY 2009 10 are hl,her [f]all in prior years due to increases in salary and hcnciit and
contract seIy3CC5. IO Contain costs. the DCpartlileilt hill lil]p1c111C111Cd Se\'CI'ill Cc~St Ctl[[Iilg slratc<~ cs.
including 1' 11~ eliminations. Cost sharing Ior Court haison and School Resource ()nicer seNces.
redlloi01l1, Ill C Olllnl MAV Service CAT "r intern lenlpmary hours. and omnime reduc hni criblim Pose
cost coiilailinwill strategy=.es are diSCt1SSCd in I110I-C detail bolo\\',
D-02
r-i POLIC'E' DEP.kRTNIE\T cis
.\t the end (A FY 2005 09, the department experienced the retirement of' two senior Scrgcanl Positions.
One of these poshions. has been filled thiough the pnnnotioll of one CoIj)(iral to the rank of Scr==eam. The
other Scrgcaw posltlon will be efirn rated due to budget hl imfioln. 1 -his 1l Ill result in the con,"olldation
of I" i> scrgeant post ions that preViOUSly exi>tCd in Tile Departillent.
In September TA 0. the Depiirtlllcllt engaged in a ptut prolcct to share the dullc, of the col1I't haison "lth
the Cil. Of Call1pbell Police Depaiilnent. One 1 I F Community Sui ice Officer twin the Canhpbell
Policc Departinem senns as a halyon be1%\ecll the Oftlce of the District Anorlle\, the Courts alld both
Police DeparLmcnis to faellitate the full=- cat criini at ca~,Ci and other document." ti) support a COO ietioll.
:After a successful irial period. the dcpartnlent fornnlized an agreernent "it the Oil, of CanVb ll v)
share fn ding ofihis position at a 60 0) NQ amallgernent Owmyli FY 2(109 10. F he cost to the l own is
apImaimsely S40 0MY This arrallgernent allo"vd the depannont to offer one vacant F I F Police Records
Specialist aS reduction in the departments buduct.
Ile School Resource Officer position (SRO) is i molher joint funding, eAN1 that began in FY TA 09 and
is expected to continue throe 7h FN 2009 iii. 1Vith the elimination of the Bill time SR( ) in FY 200 OS,
the school districts been to explore ahcnmtkes to share in the costs of one F Hi onkcr who would be
assigned to working with the students and mat of both the zlenlelual' and high school district: on a
routine basis. An annnuement between the 14mm and school districts "as nhadc in ,lanuary 2009 to
Jointly fund a SRO position. Staff has also submitted an application for a Federal Siirnulus COPS gmm to
help support the SRO and another Police C)fficer position. The continuation of the SRO will be
corm ig nt on continued school district fnnIng ak 'or receipt of a Ildntll COPS Stirriuh" Clam to pay
An the costs of the backfill officer to return the 10nd Dig ision to hull staffing.
The departnlctht has reduced the nlllnber of hours lie' CSO Interns froin three tip M'0. 1"CSUltillg ill all
additional S203)00 in salary sa'<ill__v Ile CS" Intern progranh has proven io he all excellent training
Lrround fihr Students "}lo desire a Hure career in law ellforcemem. Two of this dcpal"tlllellf s most recent
hires "worked in this prcipaln. The reduction of- hours allocated to this pwgmm «ill allmv it to continue
but x~ ill csscntiall~ reduce the ]lurllber of inter11S the department will hIIY Since thel Share the sank pool
of hours. Gkvn the limited number of olhcer %ncalhcies anticipated offer tie next sc\cral \enrs. ihis
redUClIl111 Should not inIllact training or ,,cl % ice klclll'cr'.
The deparnncnt's lrainin« bud<,ct has been reduced b~ approximately S1_j1(IU. ()nl~ Inandator~ or
ccl'tIflcalloll tn'lini115 classes will. be alltholued Al IM S1 PJVSrIMS This rcclllCtiOn Mil he IllallaIetl to
balance 11Ith die need to continued departnlcln lralnlll in areas of ]ugh hablllt~. \ddllh'nall\. S011le
trainill" pro~1]'anls SLICII ai I"an~~e if llallilC3llt~n~ Al ili be C~+11l1Llcltd OIl-1"C~~tll it Lillie A Cr~LI~ CrCnllc
( Miler opcl'ational expenditltre clulll~~es include imnAkOng S1000 fnmll the Parking lZe;en e Fund in the
(icnaal filed Appropriated Resen es I ( 0\10 I to W rid x alet sen Wes during the holiday tenon. B usi ig
thi. fundinfr source. the General Fund can offset its operational expenditures.
el'tllllc llllllilll." 111 Lill progla ns continues to be relied lip{ill by the department to backilll lllr xacanelei
as a result of training. Vacation, ,Wk or extended absences. The departineni icknou lenses a neca to
reduce the reliance oil these Ruids to conhpensalc for persoimel absehlces and has inWIcincmcd several
l)-Q3
1*) POLICE DEPARTMENT c,,3
1'Cductioll strategics.
This will be a continued focused 1-eduction effort for the department ill FY 2009 10
to en ure that total Depalrt[ ent. e\pendltUl-CS 1C111aill ill bUdgCt at year end.
I'0I' the Police D panment budget. F 2009 10 will be Acused on cost conmAtiumn, "M management
ent
"Ind CCVenue generation. New oppol-lunillC5 loo sharing of sm ices \\"]l]1 the Campbell Police Department
M H aNo be explored.
Grant and new CC\ enLlC 0pl)o1-tLMitVS are also being mridemd ui ulppll iums the
dcpal'tl ent s budget.
Eximing revels e L'cn l-ating pfop1anis have had modest iiicr ases to the the
-Schedule for the next
fiscal vear. In general. the depatiIl em wiH continue to make every effort to offer it
hiuh lc\'el of quality service to the clllzell-, oI lhls community 111 light of lllc em-rcul CcollonliC Situation.
ACCOMPLISHMENTS
Strategic Goals
Acconrplishments
Civic Euriclrment
Foster
opporlunities for
Clv 1C l11LIMIC111CI1f.
• Itiil)lCR7tmed it i(1tour l ms Gaws "Pai-ellt pC(iCCt lltdti to l)r(Iv'i(ic l)ei-eiil~il
i and caporal.
l
d
CO1ttri URICalion skills 111 deahng 11'llh SLL'On;, willed adolescent children.
`
recreationa
an
individual
L enrichment
Public Safe{v
knsure public
SaQ, throuS
• Revised the A\\-w"'lde EmelTenc\' Operations Plan and el]hallced
proactive
C1ueMe vy rupmNe tl-a111ku Am- Town staff.
a COllabolmivel\' implemented a I"Cgional pUbllc safety emergency notification
)ollClll!~.
l ailcctn e
ten] tentative :chcdded to be activated in Summer
2009.
CI11C]'4!CR4\
0 AsAsted 1\'llh the davOp111C[]l of the New Pollee Qcradym Wildly,
response. and
1
I
protect. It is micipaml that the nev, Iaclllt\' will li comp1e1C ill fall 2009.
_\IL
C0111111L1111
C
'
• SUCcesstull\ lll\cstigated and Solved a high-profile collsplrac\' Crime.
CIl1CrL`C11C\
prepal'CLIIICSs
POLICE. I)ETARTME\T o3
DEP,\RTNIEN I \L',E\I\1.\R1 OF [ZEN E\L ES ,\_\D E\PE\DI'CIL RI:~
7(111; 06
2006117
211E17 (1S
'IIIIS 09
_111118 114
2009.11)
.\CIL]is
\CI1JaIs
\Ctimis
AdiLgAu 1
I.s11111allA
:'<dopted
REN. LM 1.1%
r
1.-,
.n..
14 .I~r,
I.I
till}
u~A 70
I t)1 11. R1:\ Eel El
2.024,674
I."12.152_
1,583.858
S 1.664.1 10
1.793.()5-
S 1.832.310
I:\Pl:\1)11 L RE.
5.:..Ir.
'.i
tifll7.yl9
l,:.rr~.t!.S'„i;_. C'11,J
1_11,I_tih-
].iU77;1
(0\1, 1':\1'1':11)1 i LREti
S 11.369.16(1
S 11.621.6.
4 12.232.463
S 12,917.131
S 13,051,094
S 131.089.615
EX PEN DI Ft RF's
210; 1.16
20OW07
20117 (19
2118 (19
21118'19
2009110
1512 PROGRAM
Actitals
\ctuak
\etualS
\dopled
1"Winated
Adopted
JIIIilli'llatioll
y
v',y-,v
4114.-77
S
~l111,11i11
INJ,'llll
)
492.1119
IZr.0r.ls:1111 t'11 In111u11 ic.11 10m,
1 .2_rit,.r,r,h
S
I.;S4.-li'
S
I.i -
S
ha3, hn
I.?,I-JI I
S
1.679,573
Pall „I
_.~'-4-24 -
S
f,.41X.41'
S
Ioll
~
-~n11,1,)
S
('.S1)-"If'7
Im.,11~'aLI"1
ti
1.1)1;1.S1 '
ti
2.111-.3'n
S
us-_-:u
S
,s
S
-2.135,613
11,(11:
i
-41)38-
ul{,
no;,-iin
S
911.791)
I'rr"'ilncl LC,nulSUUUI\ ~t~c
S
1~.cf,z
~n"a?~
ti
h`~.~rll
S
1.14A
S
;-0.884
I'arl:in
ti
;1 , y l `
.I l r
ti
dd'. !
145 5.41 i
4 -c,
5
476,465
P.t - I hn'ocll \«„Lr.;t,
S
I.,„
I ctih
':'H
S
21'o(1()
101 \1.E\11 ENDITI_RE's
S
ll?-3?;11
~
11,6311,932
S
11.232.463
j
1_.417.1',1)
S
13.054.193
5
13.088.615
1)-ll;
L*j POLICE. DE
PART-ME\T cv3
DEPAR NI E
NT STAFFING
Full Time Egrrirulews (FTF_)
Authorized
200z;. 116
200607
2007 08
20ON 09
2009110
General fund Staffilt,, Positions
Funded
Funded
Funded
Funded
Funded
ChiO'of Police
1.1111
]Sirs
1.11()
1.1i()
1.00
Police C arl,illl
2.1111
2.1111
2_()11
2.11()
2.1111
2.00
Police Scr,Caltt
L1_()11
11.(1(1
0.1111
Q);t)
SAO
PoIi'xCoTpor,d
*_11n
5_1if1
5.00
Po]i,:cOiticcr
2(1,1111
3(1,1111
j11_()(1
?j.1111
25
26.00
( olnmullit% Sil%lccs Oillccr
y_IIII
4.11(1
4,()11
4,1111
flli
4,00
CIII11e.AIIJIN,1
-
1_3111
I_I I{1
1.1111
-
-
Pk Ili Cc Ad nIin. Se?-ices ~I r.
I.f}II
I.I}II
l.ll{i
1.{111
].1IfI
1.11(1
I.SCC1iti% As<istant In Chief
I.tmI
1 .0()
1 .00
1'M
I.110
1.00
( (1111111i111iCMt Offs Dispatcher
00
,1111
'.1 ILI
'-(10
,1111
7,O0
Parkin, Control Of-fi.: r
2.f 111
SIII
3 oo
1till
).IIo
2.(10
Police Rccnrds Specialist
(111
fl()
()(1
3.1111
4.1111
3.00
Total General Fund FTFs
60.00
62.(]0
62.00
61.00
61.011
60.00
Tre)purcrrr .57gjf flours
ClllllrllllSlitV Service Officer Interns
2.IL\fl
2,00
3.1 _'I}
3,121)
2,080
Police Records specialist - Temll
-
-
-
-
320
C1minlunication Dispatcher - Temp
>20
j20
>2I1
X2)o
X24)
I.01a1 Annual Hours
2,600
2,600
3,630
3,6.30
2,920
Police Department
POLICE ADMINISTRATION
PROGRAM 4101
PROG10,N1 PURPOSE
Police Department administration is responsible for effectively lnatlatin,~ all department proijatlls by
developing policy. planning and implementing organizational tasks. and oversight of the department
budget and expernditures. The administrative unit supports responsive. effective. and efficient police
service and a strong police community partnership. Direction of department operations will be consistent
with Town policies and community safety needs. especially in the areas of open conlmmlication W1111 the
public. responsive crime suppression and preyerntion programs, directed traffic enforccment to promote
safe and orderly traffic flow on Town streets and comprehensive disaster preparedness. Department
administration is dedicated to furtherin the mission and goal, of the department and supporting the
personnel who arc responsible for carrvillg then] out.
BUDGET OVERVIEW
This pro«raffi continues to be the primary support for the Town's 1'ollth Conunission activities. There are
no substantial increases or decreases in this program for FY 2009 10.
9-
w POLICE DEPARTMENT cis
Police :Administration
St_'MM ARY OF REVENUES AND EXPENDITURES
2005106 2006/07 2007/08 2008;09 2008109 2009110
Actuals Actuals .Actuals Adopted Estimated Adopted
REVENUES
IJCVW;e (1114 f crFrrit,
S.A28 6.51.1(1 4.x(10 1,000
IFriaF`1r)l'i1'717Y9CFllCfl RCI'el7rr
c't' - - - - -
Firres and Forkizuvc.c
- - -
01ho- Sow-ec5
4.900 _ _ _ 5 7,515 10,000
TOTAL. REVEN ES
S 4.900 S - S 8,328 S 6.500 5 62,015 S 11,000
EXPENDITURES
Salaries urrcl I3ermfils
3 76.221 ; 7 7.773 375.945 - 7 .400 37 4.SU0 362,444
Operrlriu E.i7lerrrlirrrres
20.522 211,75(1 34,497 22.5011 2 3.55E_1 32,425
1lrrernal Service Chrrrc"ec
59.762 S0. X25 S 1 .?35 i 0u.1511 t p(050 97240
TOTAL: EXPENDITURES
S 456,-5 05 S 478,878 S 494,777 S 500,050 S 499,200 S 492,109
FY 2009110 KEY PROJECTS
Strategic Goals
j Kerr Projects
Orbaui ,ational Development
Good Governance i
The Administrative Ullit Will continue to build oil its efforts to strengthen the
Ensure responSIN e.
core lnanauelllent team through shill development. cross-training. and team-
accountable and
based work activities. Activities this year will focus on -,ill oruanizational review
collaborative
of promotional preparation. strategic planning, elevating the or ganization from
«Overnance
`
"r,ood to tji-eat and buildlnu siratcQies for increased removal collaboratloll.
Civic Enrichment
Youth Commission
1-Oster opportunities
The Los Gatos Youth C0111111ISSiOll is responsible for ad\ ising the Tovvii Council
for Civic en 'ftfelil[llt
Ill1 iSSLICS ill',01%-lllU the VOUth Of Los Gatos. The Commission ~%orkS to solic€t
.
and cultural.
input for various issues n hicli are important to local Voutll. I-11C COllllllisSlOll
recreational and
participates in several local activities and will continue to expand their
111dlvlClLla1 enl"iC11111ent
il1Z01VelllCllt ill the COI11111L1111tS'.
Commuuitt• Outreach Goal
The AdministratiVe unit Will direct and monitor all personnel efforts towards
Puhlic Srrfct)•
achievement of the departments vision and its ultimate department goal of
I=nsure public safety
knowing, evervolle ill OLIr C01111111111itV" alld continue efforts with the ne«
thl-OUldl proactiVe
resident outreach program,
community policing,.
Emergency Preparedness
affcctive elllergellcY
The Police Department will provide oN-crslght with its Commmilty Emergency
response. and
Response Team (CERT). in partnership with the Town Manager's Office. and
C0ll`llllU111tV-%Vlde
local. state, and retuloiial health and public safety ornni/atJoils aild agencies. to
etlleT,2cllc%,
implement the forth year o "Los Gatos Prepared-- it campaip to provide
preparedness
residents and businesses with a 72-hour reSOUFCC plan for self-sufficiencV
during a natural or than-made disaster.
D-r15
tz> 11,01_1CF 1)FP_ WFT [E\T (,q
Police Administration
KFY PROGRAM SERVICES
• Administer department opcruuon~
• Pro%iLIe and hhilosorhv -mUidalicv
• Develop and monitor the &p.lrimcni s annual operaling buduet
POLICE WNI INV, F RATION PROGRAM ST kFFING
Full Tirrre Equirulrrr s lFTE/
Authorized 2005406 3006:07 2007.08 2008 09 20091'10
Town laff Positions Funded Funded Funded I ended Funded
Chief rl's li~~ I.n) LMI Lull I.uu I,Ott 1.00
kc,:xk+: -i;lam to Chief I.nll 1.00 1.011 1.00 I.tul LOU
Total Administration FTFs 2.00 2.00 2.00 2.00 2.00 2.00
1)-y~7
D - 100
Police Department
RECORDS AND C01I1IL\ICATION
PROGRAM 4201
PROGRAM PL"RPOSE
I-lie 11olicc Department C omil1U111CatiO11~1 Center 11a1WICS the \a;t Fraikll"it\ Of" 111 ilICOl111112 I,lx1nC C III; to
the llohcc Pepartillent till a dally b,-Isis, t )l SIL'Ill]letllll 111111or Alice 1s lhZ all'.m H'IRE' o f1111 QI I elllCI,-,i 1CV'
call, for ,er\ ice to the ClepartnlCnt. iIIC1UdinL- 11CWIV I-OLlled Cel]Lllal- phone call:. III addition to ,Ills\\CrIIILI
rheas incrmicalls. dispatchers are resporlsiblc I'll- ll»iaviin« the appropriale pollee hcr,nnnel llteded to
respnnd 10 the lnCldellt or tl-allsfe17111, the call to flllother designated a'uenc I Ile OI11111L1 iCIIiLlllS C'elltCl"
lunclio 1S as the central point of contact for all department persoilllel and tilt tl]]tf _'C11C\, F111d 1110 "e I-Otllllle
nCCds Of tllc Conullunitv'.
The Police Department Records unit SCr\ Ca as a rCl)ositorV for all police records. 1 his Unit IS re-sponsible
lot' thC,lCCLII-ate data elltl-%" Mild maintenance ill police actl\'tt\' 111 all 5\'stellls il1CILIdill, tI1C Ill-I1OLISC 1'CcOl-CIS
I11i1 MUCillell[ s\S1CIlls. coul]t\', state and Ultra-s[alc dalabaSes. RCCMIS pcrsOIIIICI aIISO pr0\'RIC 2CI1Cral
IlllorIM111011 to the pUbtlC on police related matters and manage the release of public ini'Ormation.
The C'onlnu11licatiolls Center and Records Uilit is ,uper\ lsed by the _ dmini,tram e Scr\ ices \lanas=er
\\'IIO 11150 l11"0\ iClCS sup1?01"t to l)ohCC tlChllllll5[f,1I1011 oil the department bUdsel. Ul',IIlt rl[ill'U' MId I'elleral
a11alvtical C11.11ies.
13L DGET OVERVIEW
] Ile I Y 21I ll lt) ] 0 bi-ICI et illaintalll5 prior "ear 'CI'\ iCC le\ elS. Willi a I]loclei'~ItC LIeCi'e,tSC 111 Halal"\ and
bCllC11IS ,31111 It1CleaJe Ollel"a 11112 eXJMILlltLlres, IneItIL11112 Inlet"11,11 -,ei"\ICC lhlil~t~. Re\C11LICS MV mitI,~ 1p:11i~C1
to retllillll at 1'S -lI111\ tly levels. Salal"\ ,iI1d benct11S11-c Io\\CI" dLIC to the Cllllllllatlinl 01 ,1 \aC;lilt ReCOI-ds
SpCCI,lli,t pL„ilit,n. This rckIuctioil as pt7;,ihIC a, a rCSLllt Of 1)v-II1Cr1 rl4g, It! the Cil\ L ' I ' C ulIpbeI1 10
pro\ ide .hared Colin I1a15011 SCr\ ICCS, Ol,Cl'allll1' C\lzendl1111 S Ila\'C 1ISCIl I)CC,1lI,C 01 COI1tI;lCI11aI CO11 Of
II\ II1 adIll-,l111en15. I111eI-11,11 ser\'Ice Ch,ll"_CS lla\ C also increa ed due to the a1111C]P ilckl (TCIIML of the new
police operatioll> buildin' in fall ~ttltt).
1 hC RCCORIS and C OI11MUMCallOlls 111[ COM InLIC, TO esplol'e O]?p01 tLlI11t1CS its CIl}1a11CC ,Cr\ 1CCa ,111LI I-educe
costs. Ill November 2001 the tilt partnered \1 lth the Campbell Police Depin-Imellt to Cross tralll
Campbell dispatcher, to fill Shift vacanCie, at the Lo, G1ItoS coinnnlnieatio11s Center on it per Llien] basis.
Once the Unit's stafilnn' has stabilized. cross Lrairlinu, efttlrls ill include 1110 trainin'-, of, Los Gatos
di,patchers at the Campbell Coll]111uniCatlolls center. 11 is expected that this apllrozich will help reduce
1) - till
Pc) POLICE DEPARTMENT c-33
Records and Communications
overtime costs and the tatii!ue tactor associated III] u,Jm-, existim-, full-time e111E1l1 vCC., 10 co%cr Shift
I aCaI1CIe~.
Other nl)cratlonal changes inchldllll redllClll police records public CoL11"IM' 110111-1 lip enhance the
producti\ its of en11)lo\ecs. III SprI -[l(lt)- public records counter hours tXCre alijustcCI fr )III S:(I a.In -
~:UU 1).111.. Monday - FridaX to 9:00 a.m. 4:()l.l ).Ill.. and Il 111 Ili continued till-OU111 f ~ ~1►0r) I U.
The Rccol,ck alld C 0111111u111Callons Unit continues to mom c torward with lhC CICCU-0111C dOCUMCIII Stoi-,IEC
sXStenl, a C'IP pro - iect approved in FY ~l1f1S 113. ThiS sXStcm «ill alloW docunlcntS to he clectrollically
retr1cXcd and pi-oxide 11mited access to sharing cnf kcx- CIOCUnlcntS 1X1111 the C'a111JIL)CH Poliee Departl)1c11t.
ldditi~~na1 ;harin~ ophoriunitics and cc~a ;a~in!, sir~Itc<<icS t~ilf be evaluated iu F=1' -17111-} l() and future
years. including tilt possible sharing of dispatch sell Ices and shared use of the dcl)artnlcnt s Computer
aided dispatch software.
SL MNIAR1 Of: RI•;1 E]M ES AND EXPENDITURES
2005X06 21106/17 2007.08 2008109 2008119 2009/10
Actuals AMMIS Actuals Adopted Estimated Adopted
REVENTES
Irrtv-~~r,rcvrtnx•nlrtl krrc,tt,es - - - - - -
S<ri icc C han-,cs 10.-484 17,61 i 19,00 1 19.(11111 19.00
l mcs card r„r1cmiro - - - - -
TOTAI. 14E\ EN L ES S 23.275 S 19.484 S 17.615 S MOOD S 19,000 S 19,000
E\PE`DITL RI'-S
Srr.'rarrr~ rmr113~+~~1iit ~)vu.r,-1
>;,~r„!(n>[t';>~Arr[7l,r~•c 11,414 144.A,1 1.5f," 293.4111
]UL.\l. f:\I1E:\DI4ERFS S 1?66.666 ti I.384.702 S 1.4S9.f175 1- 1-66-4.'6!! S 1.617.11(1 S Lh74,573
D - 102
POLICE' DEP--kRT\IE.VF cq
Records and Communications
FY 200910 K EA' PIZOJE- C I-S
Strategic Goals Key- Projects
Good Gnivniance Docr mcnt Storage
I:I1~L11Y rc's]1onm%C. TIiis pro eci \\'tll Alo\\ ranote acccSS to ]police 1-ecul-ds ind aS Shitted a 1oiIlt
accountable and pit jeci bcm cen the Police dcpanmenl and Planning. It ill lie carricd into FY
4011ahorati\_e 211110 111.
<<tot1-nallcc
SiUrou I •crllet' Regimml haternpn•rrbdo, Project V
Thi multi-~ ear county -n idc projeCt increases Rfl`rmation and data ,hai-ing
public .Srrf[ tl• Capabilities. The L IA of Nike clud" this ]project colnnllltce. PeNotind coots will contmnc. Ongoing going I1llcrowa1'e tower lease cost, Or the Los Gatos
I I1SUrc hubliC SatCTV iiha "a%_c ]ink mill he approxim a h~ S12000 her )ear and m AI Rohde a link
thrt~ugh pl-oactiN4 to the ncxv Opci-ation; building.
C0111111011itt policing.
anook c chitr<<awy - - -
r Radio Inf a•astr ucture Q )grade
c', 11111Se, and I
CCU113]]Llilll\ ' -n'lCle The Silicon Valle v [Zc~,ional lnterohei•ability PriIject I SN'RIP I. of whicli
Gatos is a nlcnlber. IS Still planninL' 10 Conduct a teasibtlit\ SIUCI\ 10 C\a1 ilo tllc
elllel'~~til1CA' Los
~ -
pryarcdneSs de AOINTIM anal Cos1S Of buildi IL' a hybrid 00 150 mcualicl-1Z radio
conlnuulicaliclnS S\•,tcnl for Santa Clara Count\!. I 01'CCa,t re]?laccillent Costs tot
the radio system anticipates a migi-ation to a regional i-adio S\'slclll.
KLV MOGIZA.M SERVICES
RUCOMA
• IZc,pond 10 CUS1011ol- ini]uiriC,
• Process police reports and citation,
• Process ci-nninal and [rallic arraul,
• P1-0%ldc tingcq- rent Sel-\iceS to citizens
Cf11111111l171C1ltions
• 1Ze,hond [o X11 1 calls and ether en1ar_=enc\ non wunjenc\ call,
• Pro\ ldz dispatch See" ice to Kati-cal
• I) Nowh enic fnicy 1?ZI->OIwl
• l lallllle cllStonlel- im]ull-ieS
• Mainutin audio IYCOfllill~ S Ot 1'adiO ,Uld ]1110TW iraffL:; 11I-OVidC cOI?1CS 101' e0111-1 inld Llep,11111 ellt Use
trlnrirri.ctrutirc~ .-llraltsis
• 11i,o\ ide departinnHal nnanciai hmQo and gCneml anal\ sis
• Welop and monitor the dc]lartnont-s annual operating budget
• Dcpartmait Mon A SVR[P ctynulliticc
D- 1(111
,az3 POLICE, DEPARTMENT c-3
Records and Communications
RECORDS & CONINII NICATIO\ PROGR-A)l S
TAFFING
Full Time F-quieidents IFTE?
Aur1106zed
20115 116 2006 07
2007 08
2008 09
2009A0
IWI-11 Srefff Positions
I.urnded Funded
Funded
Funded
Funded
Pkilicc Admin. fern iCCS Mu. I.n11
1.1111 1.1111
I.un
1.(11)
1.00
(Lt flli111nI11~.in,+t1; Dkmitcl)t!r 1~l1
.111 1 .111)
.(III
- ,1111
-'.t}()
Police Record, Slucialist ; 1111
D 111 1.O0
1. (111
}.1rn
1.00
Total Records S Comm. FTEs 11.00
1 f}.00 10.00
10.00
13.00
11.00
300„06 300607
2007;08
3008'09
2009110
Temlioritrr• Slaff Ifoars
Funded Funded
funded
Funded
Funded
1'oliCt RCCUni 5lmcialist
320
Communicwions Dispatcher
5211 ~~{1
*?I1
?Ii
j?()
1-utal Animal Hours
520 520
520
520
840
2005106 2006107
2007108
2008109
2009!10
Per#'ormance Objectives and 14easures
Actual Actual
Actual
Estimated
Budget
1. l ira idC Cf1h IC,7i drllr: rt 01-[)"'h rChurtc. rrC r rd,
17714'1 MiMMI, I I m I wh 7 record Si•r1Y( c w rhC pIdNIC
a. Pro x intime for reports of Pnri I offenses:
; da%s 3 day:
; da%;
? da s
3 da. S
TII11C for repo n: of Pan II offense;:
- da\ s da\;
- dai>
° d;l s
- da S
2005.06 20W O7
200';08
200809
2009:10
.Acti, H% and Wm-kload HiMiliuhts
Actual Actual
Actllal
Esnnlated
Budget
I I r:a ..als 3cr n 1~_ rc;:l~ ed.
fot.ll I rdlin: and k%ircl._= calli re,:J\ed h
"o.;
~,xllhcr , f 3 - I .ills re e: ::i:
"fir, ;,7y
n,i,i i'
` '
\ta i 111 er 111 TIVIIt CO Ante[ C I11 i4Ct
1r,+ Inn_er iraCked
l \umi%,r of-ioted anti or impa ntae i +efuCles pn
+ cs;e,{,
,;ti
\nmh.r I p,+ ICC reports pro Yzse{l:
1': lh Nll,;i'cfe77; 7)1 VCfL li it rll 71i7i Ch l l!11 177
wcpn l,tY 'Rrl` tyhll!If1[" ih, 1'D i,) rra
, F' rh, i'n 171!)!1 w oll
IIlC 11771 f7[~' (iffl,
1) - 104
Police Department
PERSO-N\EL AND COMMUNITY SERVICES
PROGRAM 4202
PROGRAM PURPOSE
The Personnel -ind C onlmunn\- Ser\ kcs (PUS I program provides a critical le\ e] of supporl to the police
depanmcnt_ primarily throUL111 the recruitmelll Ini,ullnel, COTItinuzd edlteatiOll a ld trylining 1-01all
department meinbers. development and ad11,1113s[ram111 of crime pre\entlon acti\itics. toordinzitioll i1f the
lb Ws elnaTency, response aetiy ities. 111011il0rirt'' or the departments irli mIadon tedmolc g progm ns-
as ell as M ersiL1ht of the nLllllel-OUS \ IL1111Cer proL,'ranls that agTon ah Im tiors of We depr-tlnellt.
Increased nlandatts front The Department of Ilonlcland Security- are the responsihilit~- of the ,erg=cant
iltiti3`,I1CLI to Per,onrlel and ColnnlnliN Sowfccs. The PeNv lel and Colnlml hW Ser\ "s pnTram K also
responsible for the monitoring of all department information technology, s sterns and IoDy nns. The unit
super\ is or \\'ork, closely- \\-Ith l own 1 I stall ilwnTers to ell,nre the clltltzlll]lorarl' I11Itil2lgCnwnt of pohee
inAmuthon nct\\orks.
B DGE I'OVER'` IE1\
File 1'Y 2019 M 1?Udy mahuaks ]?hor years scrtlee le\els with a nioder.[[e Heel-case ill Cxpcilditure~.
Thi: proTmm reflects funding for a Sclawl Resource Ofticer tSRO) position. m hich is jointly ntpponed
be11\ een We l own and the Plememag and 11Qh SAW [)ONIS. Staff has also sllbmititcJ an .ppheation
tt,i' a Federal Stkinulus COPS grant [c, het], tiul,port the SRO cjnd another Police ( )Ilieer position. ifeilher
iundimz source h,e,:ozncs una\aiNble. the SW) posit% Todd be dkCO1 iriuec1. 'Me pre}powd [Y TIC 0 111
bULl'el alu, eliminmes a PC S Senelill[ t\'IIICh \\'ill be backlilled tliiougll 111e e011-10hdailoll of dle
.ldmilikirati\ e Scq-rc ant from tile Patrol
hi FY 2" Iy 1(J, daft wdl explore can e11k; nianagtinon of d C ommun[t\_ I' ivergency- Usponn l eani
IC l.R l) proLn-am to rely Iilore oll C ount\ 1 lre per~onriel or civilian ,tall to r"lucc the o1i'rllllle coos
ass(Nd fled With Illy ])I"li~ralll.
I he Perv lnel and C onmwnlt\ Somwo prRT mn o\ cow, all nlandmed tralnk g as Ind ied by die Stllte
of California-; Peace (Weer Stiilldard, and raining tPC)ST1. Pali of this respon,ibilit\ iitcId ;
e~],lorin~ ay to pros ide gtlalih trainill at a reasonable Cos[. bile. \mile rllanaging o\ ertinle expenses.
D- H15
L4-,) POLICE DEPARTMENT c~
Personnel and Comniiuni( Services
SUMMAR) OF REVENUES AND EXPENDITURES
2005/06
2006,107
2007/08
2008/09
2008/09
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
REVENUES
Inrer rnr rruueuta! Rcvc°nrees
??9.
256.056
253.1 s~
'g 1. 911
275.0(10
246,840
So-vice Char-Cs
_
_
_
Fines rrrrd Furti itrrres
Orl,erSources
13,494
2,183
31516
8.000
-
-
TO TAL ItEVEN ES
S 293,246
S 258,239
S 315,701
S 299,490
S 275,000
S 286,840
EXPENDITURES
Salarics and Beneliu
305.945
323?5, 9
358.222
7:.600
366.000
326,519
Oper-arin Fyendirmrs
44.786
37.384
45.QSS
39.5(10
60.525
=40,100
IurernalService Chr,r-'C.<
430.829
146.791
190.=421
195.040
200.140
204,270
Builrlirr,s & f"ircilirk~c _1lurrrr.
-
-
-
TOTAL EXPENDITURES
S 684,563
S 509,434
S 624,801
S 611.140
S 626.665
S 570,889
D- 100
POLICE DI:PAR'rlIENT 013
Personnel and Community Services
Fl 211[}911{1 KEY PROJECTS
Strategic Goals
Public Sa&ty
Emsul-C public sat~t\
throuUh proaCtiv e
c:o111n1u11it\ pi~licin~~.
alt~~tl\i ~Ill~r',Cllt\
I"CSl?Ontie. Jild
c1111111111n1IV-wide
lll~']"'~~ nC\
plvpaln2dIlcss
Civic, Lltrichmew
foster opportunities
101' Civic cll<_'aLc'lllellt,
and Cultural.
1_cc1_Cati01l3l and
]nail ldiml Cill"Ichincllt
Good Governance
1:11tiurc l'CSpnnsiVC.
accollntahlc and
coll3boratiVe
_110\ cl"1101100
Key" Projects
_►Iobile_-ludin/1'ideo 01A1 j
1111 pI"o}Cn will CO11111111C as 311 011U01I1`1U L1170IM 111 R'S ati the In3111 toCLB \\'111
be to Colliffluc to Cilhance capabilit\ and rcdncc prohlcnl areas ith the Sotm are
packa =e. -Additional traillin L' t'01- Of lCel", Will C011tinuC l)1'0\ idCd h\' the MIS
spCCi3list in 111', 111,0 r,lm.
l (dunteer Pren rants
The depai-imcnt t«Cu; will he on increasing, volumecr a ~i<<nmetll~ to Continue
suppollins, the Various illncti011', of tht polio dCpart111cnt. incluclin-' the resident
outrellCll prcl~r.un. C o11111lUllitV Einc1"RcncV Rcaponsc Team (CLR T) whose
mission is to increase the TovVn's overall preparedness for a di,astel-, and
vacation checks.
j New Resident Outreach Program -
This pro4sraln is i collahilrativc Cftort between the 1"eal estatC and CSCI-ow
companies in Town and the police department. The depai-tmcnt intends to
increase the 11LUnl)cr 01'1_CSidcn1 contacts by Policc Department Volunteers.
providI a packet of inlorm ition about the Police Department and Town
Sel"Vices. This 111-ou'l"anl will ccnltinue to enhance access hem-cen the community
and the police. dlCrCby allowing fot a positive Colulectioll to slur 1-4siderlts in a
ulliClUC alld nlc,MllllUtut %V1\',
Department Trainin,
This 011u'oI111-1 plh,l'3111 illaila'es 1110 ZnlilllilL'' IlCellS it>1" 311 l)Cl"tit 1lllC1 ill OFLICl" to
IM1111U1111 Crede11113l Standard; and improve jog knoAV IC(I~!C au~l I)CYI-61lllance.
The department ha: prioritized its trainin, needs, and culltinucs tc1 de\ elop the
3b1111V to 111"OV1dC tl'a1111114' LISim, dep111"tlnent peC~,01111C1 llUld J1 1OCLl-, 011 ti-31R1112
durin i on dut\ 11111C tO ICLILlec o\enlinc. The deparnllent \N111 continue to
au,ress!Vck cValliatc 311 rc(ILICSIS for NSiel"I1a1 11'alillll_' in 0I'iiCl" t0 lccCl) Costs at 3
lilln! 111[1111.
KA PROGRAM SERVICES
• M lllau pzr.onllcl ]]irin"
\1x113'( the clepa11111cn1 lrainin~ ]arc 'rani
• 001-klllINC the iiep3l"[]110111 ~ COlnllll!Illt\' oLilI"each. cl-ime pl'c"Cillioll 3lld I1C ullbol"hood
01__Fulza11011 ettons
• Manage the \Ulunteel" p)ogi-am
• Cool-Climlti Clllcr TC1lC\ I11311a,Cmclll I'C>pUlltie, Inlin111« DI pel"sollnel and Il ainlen3nee 01
F11lC1-L,CllC Opel"alionsCcnlel. (1.{W)
• DC\ClOp. CUM"dlnate. and t11i1113t't the ( 0111111L1111t\' Finer enc\" Response I cam
t) - 111-
ir-) POLICE DEPART.IENT eq
Personnel and Cunttnuldo Services
PERSONNEL & COMM NI F)' SERVI CL PROGRA]I ShAFFINC
Full Time Lquivalents (FTE)
Authorized 2110 06
2006.07 2007 08
2008 09
2009110
TauIr.S7ufj Positions Funded
Funded Funded
Funded
Funded
P„Ii:C SC 1';_CIT ll fl{}
I,f111 ]-I III
U
-
P,-hCe 01 heir 1(1(1 1.11{i
1-00
t rillle rN11,11%,1 - -
- -
-
-
(olllmunit% ter%leesOtticer !,."11 oil
1-? I 1.31)
1 -o
I
Total Personnel & CS FTEs 2.30 4.00
2.30 2.30
230
2.30
2005/06 2006/07 2007108
2008109
2009110
Performance Objectives and Measures
Actual Actual Actual
Estimated
Budget
] . E iihilllc'r fhe 111-cod di 7/1 pllbliC
11117~If~17 f11 ~','11e C'f tl'c ff ti[' 01 4'U111117r~'1 a.
;I. Prrecntal-,Cof'Voluntcerill Pi,liciil~-,( Il') rChlll-till,
Ion., I00C„ I(IO'-
Itllr
lot}".
,1aliNt loiotl l1'Ith then' 8~~1$I1173Nnt~:
E'r,llurc ILCM(Ieul l•nhr,lfCffc ru Iasi yr i1r u1r t',lr~ 1,t'c 1rc;1'-
Il. llerccnmue of CLRT particillWItti bC1lCr 111•c1r11'cd (I)
I (ICi",~ I fl{.}'!u 1 f14
100"'.
I00"„
ils";kt in all elnel-Emicv:
200-5!06 2006107 2007/08
2008109
2009/10
Activity and Workload Highlights
Actual Actual Actnld
Estimated
Budget
I I [suu', nh Cl<ential trainiI12 111-0" ivied to each per<rn in a
4o 4o 40
jo
afl
11eCfaII/L%] I>,i_nmlf111lDctecti% Burc.1u. Iraftit.
\wllF) 'r of hcusr- 1"IP pert 1Ce:
-I--III
4.'n~
D01 1:0' %,11 11e I 'i'!iIiLll anmrll VIP Ill W1 it Cr\i e:
X11
1111111,11 null:} er Of 1411hC ~Ch(-01 1 i~it; 11_% rile ~-,:hool
,11u
h a
Cr'l 11, mr, I,t ir.i i ii l ri_: 101'>\S,,rn,I Cei-1:
;!I
I
'.t}
1. Cra_c hi ulr5 Vf trainin_ ti)l- 11011-1U corn t)cF>tIll WI:
y. \t1n7hCr of 1"Rl rcrsolulel iraIned:
!.-t
b!
loti
Police Department
PATROL
PROGIZAA1 4301
PROGRAM PURPOSE:
The P1111R11 Program performs prevellib c patl'ol. engages in assigned and SClf Illltiatml Cni'O CCIllent actions
and enrlllllurlil~ problem Wing dOgnevi to incNase community. safe, Wic cr an a% ibbic to hroAde
police assistance see en days per week. 24 hours per day, The Patrol unit maintains dualily law
enforcement and community sen Vc "Ide pn iding it safer and more secure environment in which to
lire and visit. The patrol officer illitiate Citizen contacts, responds to calls for scr\ ice. makes arrests.
participates in communhy problem solving and issues u-aftic citations and earnings. C'0nllnlulity SCl_ iCC
Officer Interns respond to non-criminal and IlUll-erne,rgericy calls where SUSI)CCIS arC 110 longer present.
illvesti~,,ate accidents. assist patrol officer; and process crime scenes. Speciahzcd units include
11101 1_C''Cle patrol and officers assigned co%crally to Special Weapons and Tactics (SWAT). Field
V raltling and the Crirne Scene Team.
BUDGET OVERVIEW
H IC 1'> ,009 10 budget reflects ten increase in rcN cnucs and overall e\pelldittwa. IIlell dOg salary and
bellCfits. :\4iusimellls in relenUes are flue to all increase I11 the Monte Sercno police set-%lcts contract
and nee', ly adopted fees b. Council as part ofthe FY ARM 10 Comprehensi`, e Fee SChedule. NC 1)OhCe
fees Include an luumal False Alar111 Regstradon tee for commercial alarms to rem" cr the cost cal lrackinu
and upda6nu coniact lnkrlllatlon and a second false alarm respollse fee. Charge-, in e\pclldilurc's, are due
to Illcroasc~, 111 ;afar." and benefits. ccnumclual expenses. and lntei-lal scr\ice char<<cs for the ncN< police
opcratA is faclliq To help offset other cost lncrcancs. the number of C t711 MU1111% Sen Ice ()fflcer hltems
has been reduced fi-onl 1111-CC to IVr0.
111 prior lea". Wing in le amount of `1c}(!_NK) "as prodded it) "hire ahead.- to neduec° dcl.iy in hihn4,
new Wicers and 1111tigmte the lnlpactS Of UllalltlCij)atCd lacillleleS. Cii-C11 Current hUdc'!'t lltnitatiOll> held
that no officer vacwWws are anticipaied next year. the "hire ahead" fiends \~ill he reduced to 540.000 and
used 10 otiset unbu«eted oNenWe expenses.
1) 1 W)
P--) POLICE DEPARTMENT c7g
Patrol Program
SL NIMARl OF REVENUES A\D E\PEIDITLRES
2005/06 2006107 2007!08 20081109 2008!09 2009110
AmMIS Actuals Actuals Adopted Estimated Adopted
REVENUES
Licc°xsc-s and Peru+irs
7.597 14.476 71.900 5.ODU 5.426 15-OLIO
bacrgo4vcrnmeju l! flclrifue
. 64,:96 _ 1111,900 32•00() 12.000 10.000
Sertkt Chcrr-"±
93.152 456.955 472.276 562.500 561._167 6?0 ]90
Fmcs and rorkiluwc
- - - -
Oll C?-Sorrrctzs
19.545 1.811 19"846 10.000 10.000 10,000
TOTAL REVENUES
S 504.152 S 537.638 S 533,922 S 609,500 S 608,693 S 655,590
EXPENDITURES
sularics and Benefits
4,761.961 5_(152.915 5.673 .177 6.009.700 6.1 34.800 6.096.974
Operating Fpcndimw
211.967 191.147 121.601 114.000 119.902 105.850
F.l C'dl Ts Ce IS
- - - - - -
111teninl scriicc Charges
5511.319 54. 62_.6-45 617.090 49.590 694,343
TOTAL EXPENDITURES
S 5.52 3.247 S 5,798,683 S 6.418,423 S6,802.190 S 7.004 292 S 6.897.167
FY 2009110 KEY PROJECTS
Strategic Goals
I Key Projects ~
Police Operations Building
In FY 2009110. the police department will split its operations and move patrol
operations. detective bureau and property and evidence to the new building On
Public Safi, t}'
Los Gatos Boulevard. The new building will include an F-memencV Operations
Ensure public safety
•
) with a COI]]m n ications dispatch back up station in the event of a
Center (FOC
thi-01IUll proactiVe
disaster or llla]or critical incident.
COIll]]]L1111tV ]JO11C111
~F.
Transient Pnpidation
affective emerLyenev
response. 41101
The transient population in Town at any 3IN en time; rant?Cs livin 2-~- 30
co m1 unity-1vide
individuals. malty with alcoliol and or druL, dependency and severe mental
health issues. The crimes committed by some of these individuals ranee tram
emerQenev
preparedness
`
public intoxication and drug, use to assault and -,veapons charges. The
department will tape a proactive approach to identifying this population and
through 111creased enforcemetll or ldentitvina cOI1 munity resources to assist
them
Problem Oriented Policing
The department will continue to develop strategic and proactive efforts to
ldentlfv. Solve and evaluate con1111L111Ity problems. partnering with the school
Good Governance
and neighborhoods. Specifically related to disorder
district. business c(--)m unit
Ensure
y
n
p
related to alcohol. drugs and youth high risk behavior.
a
ee and
aCC(1Lllltabl
`
collaborative
goyernanee
D- 110
Bz) POLICE DEP:tRT'\IE\T c~q
Patrol Program
KEY PROGR:ki11 SERVICES
• Respond to emergener alld neon-onlergcncy calls for sere ice
• Perform directed patrol and self SnitiMCd lCtll ltd' dL11'111<< 11011 committed ti
me
• InvestiLiate crimes and traffic accidents
• Support the Dcparnnen1 traffic enforcement control program.- including issmance o
f traffic and
parking citations
• Solve Colllnllllllty problems t15ing proactive Problcm 01'ltllted PollCln<l tec11111ClUes
• Build relationships within the community to enhance public Safety"
• Oversee Disaster Aid Response Team (DART) . Rescrve Police Officers.
and the Poli
ce Explorer
Post
PATROL PROGRAM STAFFING
Full Time Equivalents (FTE)
:luthorized 2005/06 2006107 2007108
2008109
2009110
Town Staff Positions Funded Funded Funded
Funded
Funded
Policc Captain I.Do I.110 1.U0 1.1K)
I.0o
1.00
Police ser«eant 6.M) 6.00 6.00 6.tt0
6.U0
6.00
Police Cogioral x.00 - - ~_U11
~.{lu
5,00
Polio Officer I J.IIU 20,00 22.00 1 s.00
1 ~.Ou
18.00
Total Patrol Program FT[s 30,00 27.00 29.00 30.00
30.00
30.00
200-5,106 2006/07 2007/08
2008109
2009/10
Temporarl•.Slaffflours Funded Funded Funded
Fended
Funded
Communit% Sen ice lntern; 2.LI~t1 ?_0 11 >.1'U
;.120
2.080
Totai Annual hours 2.080 2,080 3,120
3,120
2,080
D - ill
i~,,) POLICE DEPARTMENT e4
Patrol Program
2005/06
2006/07
2007108
2008109
2009110
Performance Objectives and Measures
Actual
Actual
Actual
Estimated
Budget
I. Provide sglE cm,ir"onmelu Through tilllel.l re51lou~e anal
police rrssistrutce.
a. erl err>pnn e tinlc Prinrii~' I calk
4: 11
5:14
4:~2
1: 21
b. A%era«e re:pon5c time - [16oi-its 11 call;
1:~1
6:~6
6:20
6:41
0:41
c. Avcraue respousc time - PrioritN 111 calk
14:'9
13:70
141:;0
10:~s
10: 5
Reduction in respemse time clue to srsicm tracking
rrlul trr6ttlrttinlt 1'crstrs nrantlal data callectiolr 411111
tabithaion.
2005106
2006107
2007108
2008109
2009/10
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I . \ultlber Of Pri(}ritt I calf (seriotIS enler2crlC% and
] 2
3 49
3 i 7
302
302
puhhc ~;afct~ hazard):
2. Number Of Priorit% It dills filnmc(liale rc llOnSC, but
4.-}6_5
4,250
4.66
4.11 3
4.1 13
Il [?IS-el]1CI"ff L'Il l J
3. NU111h el- of Prl on I% I I I Calls (II oil-em Cr°ell Cy):
x.53
I
5.8so
1,(1 0
5,670
4. hour; Of'\"Oluntecr Roe erNe Officer horn's used:
1.3?(.I
1.436
1,090
744
744
Dollar %alue of total Reser %e Ofticer hours used:
S4 s.l0ii
5 2.1(9
s39.;99
526.11,-4
526.1 S4
6. Hours of Disaster Aid Response Team sen ice used:
1.707
1,1 0
1.1190
1.440
1.440
Dunai- ~alueoftotal Disaster Aid Response Team
S~9.C)
S,u.13~
s;(1.49S
Y~0.400
5S(1.4oo
~eIl1Ce USCG:
ti. Number othouispatiLA iiiLr\IoTii'Scl"ciio:
4,572
4.871
4.1ml
.45S
5A5,R
9. 1 Otal tlwnbcr of arrests b% Loy Guns Monte SeTviw
901
I'109
1.2114
934
()34
Police Depeu"tment:
Krdrrrlirut m 1'1lllMIr L'r ()Ili( °r hurrr:~ d1dC rn
D-
112
Police Department
TRAFFIC
PROGRAM 4302
PROGR.V\I PURPOSE
I he'] rallie 1. lilt of the Police Department is responsible fclr 211-1111-iII2 1110 S,11C 311d Ii-CC 110W 01 tl"t3111C Oil
lilt; IoAV'll streets alld hl211\\avs. Oi'ficcrs asSIEllcd to 11'atllc cl1fol-celllent are FcS'Tollslhle ltlr directed
c11lOrcement activities designled tll addl"CSS ll"a111C Co1lll)lalnt5 211d to reduce ])Cl"unlal IIIJUl'1CS obtallled as a
reSllli ni' a trafiiC C011IS1011. OfflIXr; SI)end numerous hours cool-dillatin<< aild "'cr\ III,-, oil imil Iil ]public
atl'a1'C17CS5 C21117])al Ti7s designed to
111t 1-C,lsC d111'CI" altelltivelless to S,ItCt1' issues. Perillllting aild
c:001'dltlallon OI 1 o\\ n sponsored events tllllt Ilm". Illipuct the flo\\ Of traffic tell 1 owil stl'cets al"o 1,111 Under
the respons1b1h1y Of this ullit. SUI)CI"C1ti]O11 Of 111C 1',11'k-Ing, -Management Pl't1grain is performed by the
scruCilill Ill this progi-ain.
BUDGEIT OVERVIEW
The FY 20119 10 budLret Illainlaill-, ])rior war's I-Cvcnue levcls. and rel7ects all incrc,isc in cs]icllclituies.
\e\\ police lees were adopted b COMICil as ],art nl' the FY 2009 10 Ccml])rchensi\ e FCC SehedUle and
iIIClLIdC a '1'0\k ' Franchise Fee and I axleab Fee. 1111ple111ellult1OI7 Of t17eSe fees Will retllllrC ,ill llydlnant:e
chanL'c that wilt be brouLdlt ti,l-\~ aril to Council it a 411cr date. It i; anticipaled that these gees Combined
1l 111 l-'Clleratc about 125'.11110,IIlIlllall\. C 11:1111.!CS ill CXl)CIIdi1111-cs illilUd inereaies ill intcrnlll scs-\ icc Alilds
iol- the ne\\ police operatlolls fac1111\ 11 hlCh IS ~ChedLlled to 01)ell Ill bill 2[)I.t9.
I t~ Illotol-C\ eICS ofllcCrS are Currenli-, asst 'llcd to the T raffle Illt. The de])allllleill plall., to rc-ell`'a`'C ill
joint tral"tic eilforcenlcnl oPhortuniiic~, vv ith the C itv of C-anlhhell Police Depart mcni in IN 2(x19 In. St,Iff
C011t11111CS W Seek State _,rants ill order i() rro%Itle .ILlt11i101lat tr,ifllC OffICC]-S 1111' tar`'cleil iI1i'01eC111C11t of
t111111;I11L' drier C,1i11])aignI ' and suit he]( elllt l'CCI77ellt.
1)-II;
Er) POLICE DEPARTMENT 03
Traffic
SUMMARY Of REVENUES AND EXPENDITURES
2005/06 2006107 2007/08 2008109 2008/09 2009110
Actuals Actuals Actuals Adopted Estimated -adopted
REVENUES
Lice rrsc'c cf Pcrmi1.c
10.024 6.295 ;.97-1 6.00 6200 31,200
lrflcr~•urirnn~rf~Inl Rc'r m
w 32G,6S' 223.42S 263.62-1 25A.190 255.000 258,000
SC'1'1'fCt' (lung^c
45.99-, 45.29; 51.920 1,9110 11),1;39 62,830
Fines and Forfeiture
149.554 155.07(1 103.655 93_900 57,5011 57,500
TOTAL RE1-ENLES
S 432,555 S 430,086 5 423,181 5 410.020 S 381.539 S 409,530
EXPENDITURES
Salaries mrd Benefits
575.1 1 S 600.446 530.608 59-,.70(1 475.900 607.732
Opel.4-1 ting Expenditures
66.143 70.()94 S2.7S6 81.200 79200 82,400
Fixed.-I c t'c i.c
1wernrd Sc rl'ice Clrarl"es
94,916 110.493, 126.993 _1111.900 107.6011 124.667
TOTAL EXPENDITL'RES
S 739,177 S 781,033 S 740.387 S 788,800 S 665.700 S 814,799
FY 2009110 KEY PROJECTS
Strategic Goals
Key Projects
Towing Services Franchise Agreement
Public Safe),
The Police Department in partnership with a local towing sel'Vice company will
Ensure public safety
provide for eXC1LISiye towing services which will increase efficiency.
througll proactive
COMM11111cation and increased revenue for FY 2009: 10.
Community policinc"
Joint Traffic Enfbi-cement
affective enter 7ell.c)' !
The clepart1iiem will continue to N~ork pei-iodically with the Campbell Police
response. and !
Department to provide enhanced traffic enforcement in designates/ areas.
Co11 mulllty-xvide
Traffic Sr{fet1, Campaigns
emer[sencv
preparedness
The department will pLir;Lte new prod,rams and provide assistance in established
r
programs that are designed to increase driver safety and am areness.
KEY PROGRAM SERVICES
• Respond to and invest]i-rate traffic accidents
• LdLiCale the
I)UbhC (lit tl'2fl1C SafetV
• N'lt mux the
Special Event Per n11t pl oce;;
• Mana[~e the
Parki1 - Control Proin-1111
D- 114
e-) POE.ECE 1) E.P
:VtTMEN"r o3
I raf
fle
I RA FIC PRO("R
01 5-I AFIAN6
Full lime Fgzd eider. IFTEI
\ulliorired 211115 1)6
2006 117 20117
(18
21)(114 Ilr)
2009/10
Tem-n Stall Positions Funded
Funded Fum
iud
Fundc[l
Funded
P,~II C CT'QC:ri}I I_-II 1.1111
I -II
-11
-II
ll_-11
I:k tlliI':C (III ~_IVII
~.iIII
III]
~.II11
2.IItI
(+?!1 t111 U Sti i1 ~C;% Ii L ~t0 iCF U III -
;il
II ~I}
IV :fV
I1 +II
1 olal 1 rattic Program FTEs 3.411 4.011
3.00
3.40
3.04
3.00
2005106 2006.'07
2(107108
2008149
2009110
Performance Objectives and Measures
:Actual Actual
Actual
l-stimated
Budget
I R, ,lln ti~m tr1 01 1 unroll,'.! culll>lot,,~ llrrnN_lt
q~c~cirrll~rcl cvnorrcvx~'trr crx! 2illrratinrl:rl pro.,ru„r..
a. I'rr.rntaf r ot'Iehnltcd tr,Iflic Collision; it ol%ir1,-,
2.f1"I, 2.0',
clru_; rn alcoitc+l:
7lrrrur. h clirc'cv. c! °ulu, c wt rrr. rl:c 1, n Trcrnt <l,± !r,
nrurnrr_c ;ltc /N." nl lrl 'uric! VIJIrcc l)rv.+eMfll l1uur7C.%
tllri' l1) 77'[!11! i'r'rl!!!S!l Ni
a. 1 rlliii Index:
19- "(1 2k).~11
2: fly
'_41.24
i-1.{ill
l,,. 1 Irl.~, r:,• .-,,a.r, •rr.,i.n'.~ '~1 ;n: 1 Ur , , r,.. S,• ~U7
ih~ rrl.•
r . .:ru:r , r' •
• rnrrr,,,l !•i _ r. c r 1'. r;., i ~~.1••I, ..,,•r:..
'Ire e:r,r:?'~, _ ~
:r..• cr:,'rr_,
fr
2004 "0 6 2006.'07
2007,'08
2008:49
2009.10
ActiNih- and Workload Highlights
Actual Actual
Actual
Estimated
Budget
ali,C`+I f ?Iili 4 : 1', 1114 1❑C.1 I:IC I1iC~
;.hll~ "--II
I+1
i.0
' Il~Vll
1111 L: rC, Llflc>\ 444!:4!,-~P• L:CiI:
I.,~h 1-~II-
+ll111
(I~i
\:,nuh,r c,(Dl 1 ar.~>l>
i i` i i 0
~n
A1111t11CI o! II-I11-1C ullICil0T-T
\i11111,CI" +~1 11111II1 ~lllll?;4117
- - -
~
~~1
\ IlIIbCI 0t lla/AIZi++Ll; CILatIUlt>.
1 .44 1.1, 4
I.f+5L1
1.01111
1.01W
I)-il>
b- 116
Police Department
INVESTIGATIONS
PROGRAM 4303
PROGRAM PURPOSE
I lie Inxesll<<aiions program conducts self ]n111ated and follo'<r-up inxestigallons of crinic. and el)l ydinates
the prn,ecution of Ornes Mugh the court system.
Officcrs in this program spend the nwoorit;' of their time on cases thal require in-depth &estigation.
idcntiflCation of' crime trends and patterns. participation on coldly task farce icanw recomy of stolen
property and deterrence of jugenik crime. Support is prm ided to patrol Officers %%IILI conduct their Own
l[l1'cstipatlons. In addition. the unit atso ll aintainS property and evidence storawc and disposal, monitors
scx ofiNders. and proAdes crime anaksis and statistical support to the department.
BUDGET OVERVIEW
The I'1 2000 ltf budget 1'elleCts a s11on I11Cre he in reVonue {lilt: to a Ile'<< Mums Sion c Fee IlchMed
by Council as part of the FY 2009 10 ComprcheM e l=ee Schedule. The Finarm> Stange Fee is chaijed
for the intake and titol"?, of seized or impounded 11'eapons as a result of a protc,:Ii 'c order or a17C~1 for
doinestic %iolence.
I-Apendltlll"es ha\e Men due to slhn aMI hCnellt ajLMtll MUS and costs assoelatcd «idl the Santa CIaia
C OL111ty C I-inIC 1111). It is at111clpate:l that these (:ost, 11111 increase by S2I),00) in I l 20119 111. Fees Zlre
pl"Imal'il\ LIC11MCIC11t LlpOll the number of Cases x% lth ex Idence presented Or ail IyAs Ong it He yvar
a%era<<e 601-111L11a. White the dcpanincnt does ]lot CSI)CCt These fees to signit-wa tly dc,:Iva-~ due to rising
per,onnel eo~,ts atnd 11 orklo.1d. C~pCClalll it', 'tile area Of lletlllleLl 13t)0rllt01.\ anak'sis. the IICI)aI'tlllellt has
lllipIctnenteLl internal i:Ontrl)1, to 1111111 exiC,sJ%C lah analyi.r ~ul)Ii11~~1L~17~.
I he hl" CSt1'itt101IS pry)<Sra1II C01111I111CS to I ss],=, 1 one Police Officer po) ition to Tile Saill:1 Clzlra County
Speeiali'.ed Enfoi-cement I eanl (SCCSE 11. Ili, task fo cc doc, not reinlhursc the tkm n ti)r oiliccr
partiClpatioll; floe ex er. the departlllciu does retell e assistance fI-Orn the Illcinhers of this task force to
addl-C» narcotics related chore in Ins W" Illcludinu AMR = sLlpport durlny the TMG homicide
iw,cstig,ation. Officers asigricd to this task foi'C'e run e trail ing, and expericn,:e that 1-, UILMhle to the
01'gillliZ.attoll upon thee[ I'Clllrn.
1) - I 1
I-0 POLICE DEPARTMENT C-3
Investigations
2009110 KEY PROJECTS
Strate-ic Goals
Key Projects
Cll.SC .~IfllfCl~L'lllPllt SI:StCl/!
P[thlic Safc'tl'
Staff Collllll(IC, to c\l)all(I Its use of the modules within the Case NlatillLemem
FAIS1,11-C l)Llblle SatCIV
S\'sleill. [)art of the depart mefit' s Records Maiia,uenlenl S\'stelll, which enhallces
throu,,h proac[i\e
trackin_L' of Case load and invesli,atl\"e activity.
.
C(1171illllllll\ i)l}l]C111',.
affCel]\'eclllel',211C\'
Police Operation-vBuildin
rts
ollse
aI1Cl
Staff \\'111 play all inte,SraI part in assisting with the nim c of the delecti\ e blll'caLi
p
,
CoIl111lLIRlIV'-1V'Ide
CO the POllrc Ol)CI"allons 131111d]IIL? In 2009. A feasibility ,tu(ly will occur it)
,
determine whether a bar co(le system for property and ccldellcc can he Includcd
emeri-
C IICv
pl"CI)a]'Ed[less
Ill the C\LliII2 Ca,e I11a1M2eillent >vstem. lhereliv remclvim- the manual s\'sleln
and Illcreasinu of iclencles.
Cross Training
r\S part Of the (lcpartillent s desire fill' SUCCCSS1o11 p1a11111111( aS \1 ell as l)I'o V'IdlnLT
additional trafilttl' ol)llol"tLllllties for all Officers. patrol officers will traill with
Good Governance
existing detectives for a two to three \\-ce1: period. when staffing, allows without
1`11surc responsive,
Increased overnilic. "T his will offset. to some de21-cc, the prcv ions I-MLletion of a
accountable an(l
permanent task force assignment to address patrol stafl7n-I issues.
collaborative
Homieide Trials
L'(lyel'Llance
The deparimcm is expected to be managing criminal trials 111 FY 2009 10 for
l\l'o homicide Cases that occurre(l ill 2008 and 2001. These trials will Include a
ma orlly of the invcstiLalion,, division. along 1\'llh patrol operations sUpen isors
and officers.
SL )INIAR1 01: RF\ ENL ES AND EXPENDITURES
200; 06 20116 07 2007 08 2008 04 2008 Uq 2()119it11
:Actuak Acluak ,Actuals ad(lpled FNtimaled -Adopted
RL\ F\L FS
VOT A1. RE ENL ES
S 122.021 S 58.842 1 291 S 6.01111 S 3,36(, S 6,000
I-:\11FNDI-II RES
„'71i RLL, l
I1. 1.f 1.i,}; ,r t.i r, ui I h-- --q
I„; I- l r.1 146.5i(,
lp;?,rrar <<i' iL ( i;,!'
Iy: 1 : Ix; 1 '.Lr41 I ~h.X*1 211.284
L( TAT E\PENDITL RES
S 1.984,817 S 2.1iM770 S 2.01-1.420 S 2.087.73(1 S 2.148.335 S 2.135.613
I) l 1 S
i~,) POLICE DEP:kR'I)(EN"1- c)3
ln\esti-gatiom
KEV PROGRAM SERVICES
• 111% C,llg"alc alid Solve crlln
• OilvcI and Coordillale The }ll"OSCCIIIIon of oftclidels
• PI-0% 'idC 1CCS 10 \ iC111115
• PluV'We ill ordotl oppollull es and cou7lS hng to low! Ioud1
• A;SISt ltl nlallagCl ent o property and e\ idel1CC
do Niolluor and ryisicr L1al'COl1C~, ;cS. HRI al'SUtl OftCnlic1S
• PI-clV We aclmi111Strcllite, S[lalC~,IC and laclical cril11C anak-sk
I\1 ESTIGA I lO\S PROGRa0I ST_XFFI\G
Fit// Time Equivalents (FTE)
.authorized 20066 2006.07 200718
200819
2009;10
To1ru SNO Positions Funded Funded Funded
Funded
Funded
Pnlicc ( ilptain IA) 1.410 1.410 I.Ml
I.IIn
1.00
PORC SOTOMl I u1) 1.UI1 1.4.10 I.stn
I.()(]
LOO
I,ohl :e Oflllccr ' 5 (11) (1.(111 ()_0O j.nll
5Arl
5.00
C,>IL mull11%5vr%ikxN Oltlcei 2,[If1 ~.{lU 2.O(I 2.00
2.(111
2.00
(I'iTlI L: AIM1% - 1.111) IAP I 1,1141
-
-
Total In%estig.ltion FTEs 9,00 11.()() 11.00 111.011
9,00
9,00
Ir1, lllekr foi, ~~W,',T ru rhl - 5umw Clww Cururr f:1u r{, ul, nr T,,r„ r r.SCCET,.
D- IIy
~9 POLICE DEPARTMENT C79
Investigations
2005106
2006107
2007/08
2008?09
200910
Performance Objectives and Measures
actual
Actual
Actual
Lsdinated
Budget
1. 7(, p [)1: iit„r[I!r II [rrld rrhlccIiI' Lut ;!I,i, r,) Ci':rrh
Ic i'L-~~ri!I: t, Ali r'i L'I'?7iit +t L.'11)i L: ttL i.~_
10h,
\unlh~rtt# Part 1 anJ 1'sn 1] crime Irarril;
J.
wllr'
~1ti
1~1,
1-~
il. PCVI:C!11lILt LI# [ItUillIUl 0t#eI1JcI-i 1i11'CMCLI I5MI I}1C
~II"'
l
-1"
I`~'
29'
i1'llllllml III<IICC >C~[Clll:
][r r,l'1[;;n t ritnin[d CL'711~1[:I11fA [!fli t I'; n?[; ,'r rl'
:I. PCI'i CIIIW~e Of L:ViilllIMI C01111}l.llllls I"LICLI h\
Di:tl-ict Aito ve% ith char,-,c,; tile:
h. I'crccntu~=c ut crimitl<Il k:olnplaints Julicd h~-
Di<Irirl :Worile\:
li> rcvoli c criminal !natter, and ohtimi ,omp crillt~
ut~uin~t riril[uur:~.
a. Pcrccnta_e ofiesidellis satislic(l with the hmll"
!/„t[, \',.-,r
Derr,
1.)w,: %"f
1, 1,: \,.t
11wu V"'
C11rmh Ii) [ll iilllCiilll it 1cm crime rate:
\'n seep it I, daia collected ;inc, 1-1 ' IN 05
2005106
2006107
2007,`08
2008/09
2009110
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I . \LIIIII)Cr of ctuLa ill%estir_Me&:
604
4
4 S
Atilllhrr Of Cl ill]ill'.1l compl~iiIll s Icqur,~le fop vv~ ICl~ al
h;u
-41
j4ll
~II_°
~II~
DkIT-1,1 \ILLVl1Ct'1Office:
1) -
12(1
Police Department
PARKING MAN AGEME`IE\T FUND
PROGRAM 4304
PROGRA.Al PC IZPQSE
1 he eillllreclllenl of parkin<< I'Z'Lll tli+llj ]li'~ llll lc~ l,cLICStl'IZIl i111LI Velliclikil' ~Il[ct1. hr~~l ldc~ illll?r111ed
lraf lic Ilow. and increases parklm, (l~ ailahilit~ oil residential streets. The Parking N[tlntlgcnlcnl 11.021-Mll
is responsible for routinc dai1V c11101- C111ci11 i}l 1 OXVII-WiLlt parkins regulations. The Parking Managelllclll
PrL,L11'aln ',IISO llandleS cu,tomcr NLluc;ts lur the tickciing, of vehicle; for parkin<< rcLolation violaiions
such as residlntI I and enll?]o\ee none pcrnlI parkltl,~. pl'I\'ale p]'opeI"t~' paI'1~1I11, grill parking in loaclin r
LO11cs.
HCOGEIT OVERVIEW
The FY 20M 1() bLld<~el reflects an increase ill 1'cvenueN and total espenditLUres. "[-he inerease in reNeIlLlc
1-, duc to enhanced citation generation. which alm) has a corresponding expense. These expenses are Ices
hiell arc eollccte l as a percelltaLe of the value Of the citation by Santa Clara Couilly mid the electronic
parkins' citation senile. The pl'l~`_'1"dill COtlllllLlei 111 %X 01-k- toN\ and the Loal of beconllnL' sell ~Lkpphrtlll!.
but ;till relies on support from designated rescr\ es or the To%% I) Gcneral Fund.
Parkin'= enforcement oil the Nieekends will contllluc to be enhanced by a CoI11111L11111\- scr1lce Officer
(CS() vv orkiw, ov crtime L7n all as n ailal,le basis. This %y ill result in a net increame L)f rc y C1lue of
appr~ sinl«te1~ - I_ lv-) in F1 P 1
D- 1 11
Ir-) POLICE 'DEPARTMENT c-~3
Parking Managen3e11t
SUMMARY OF RE\ E\l ES AND LkPE\DIT RE.S
2005 06 2006 07 2007 08 2003 09
2M8 00
2009:10
_ duals A"uals actuals :ldnpwd
Estimated
:adopted
REVENUES
L~" , al Af7nr1,
-4.'44 _~-il.ll
_+.lill
25.l_RjL_I
II!L, ( fi1~1-_rt-~
- - -
750
1'0iI < I-$EIII F!V'T F!d!'<<
19'..42 4 .11111 MW '-yc iiri
r'nr
375 (1I)(I
A&r.Sl,r c
1J.(,1VCI I].!,ui~ 23.(,1111 '1.61~
'I.hrir
21.00
fOFAL RE\ ENUES
S 445111 S 304192 S 236,727 S 391.600
S 62350
S -122.350
E\PE\DIII'RLS
Sflfl;) i, I Iilk I BL r!d!i's
7 h 4-66 42 ; F 101-5- 'f,,v, h o
2vto m
254169
(Plrtrulin,•f..gr"dfl[{r
14-559 1:4.'14- 110.461 I]',J
1
151,?l(}
iwtr alSrriircChw,r°c~c
54.51; ; 62.61 54.101)
5-.4110
±(I,fI56
fluildim', A Feic rlllit:t _Slam
i. - - - -
-
"IaiM.i-APE\DITERES
S 512.918 S 625.119 S 442.939 S 440.4611
S 470.7112
S 476,465
F)'2009/10 KEG' PROJECTS
Strategic Goals
Key- Projects
• Ch
t
C
it
Parkin, Jfana,enrent Plan
ennntnn
arac
er
l
19vion cand ellhance
The d,ii'i1IICIlt 1CIji uikc the lead Town I-ole in c1,l~l1Gllll,' cur
i-eni pm-k-ing
01C iIppcal-alice
i-c`'LI]IIllc nk acing mid Ivl-Ung hquicts to IIIC ximi/e
pn'ing s
clvices "Th
~IIIfllclcl' 111]{1
C
] ~
existing stalling leN CIS and Cll[]bwe to improve plil-}:kg ti1`2age
.
conskency
c111'Ii1 nn)Cll( (]lkil~lt~ o
and AM) ICtS SUITOLIndifI412 the JiLdl SChoOl.
th4 coin itil its
D- 122
Z~i) POLICL DEPARTMENT ca3
Parkin- Mana;entent
I:LY PROGRAM SERVICES
• Pl-o ICti\ CI\ nlilllaL tile } LmI1 > a\ aliahlc l,al"lan<< 111\ entory
• }111111L~1' 1I,~1 ClIt"01Vz }?1sl'~1114_''IIlli ;1~, illtiL,IlCti \'Ir111d 13\\';
• C ~Illnllllli~a[Z idl 911d Cl1LW ile res l eill~,. bu11 e1 ,Ses. all!} \ 1~lI~~Fa 011 i,al'klll
I~\LIC\ H)d
I-Cilltalloll,
• C oordlnaik i}1C }}i lkli\ P irklllh ill"U l";1117 allt }?1"UllklllUll
P:Il KIVI- NIAN 1CENIE\T Fl \D STAFFING
Full Time Equivalent (f=TE)
Atlthori/cd 211115.116 2006117 2007,1}$
2005-09 2009 10
Tossw Sraff Positions Funded Funded Funded
Funded Funded
P;irkin~ Coordinattlf'
-
Pollcc ~Cr`1ti;L11L
0.30
l';l I)Ellh~ CIHIlrI II (-113 i~i'r ',1111 ~.I III ;.(11.1 2,00
~.l111 2.00
oI1 MU1111c SCI'\ ICY: Oft-ICel {},III 11.411 0.40
II.40 0.40
Poli" lZctor(. Sp"iah.~i 1 .UU 1.00 1.00
-
Total Ilm-hing, NIgnit. FTEs 2.70 4.00 4.70 3.70
2.70 2.70
2005106 2006?07 2007?08
2008?09 2009110
Performance Objectives and Measures :actual Actual Actual
Estimated Budget
l f'r'.,rr~,r~ II<<1~+:+'i~tu ~utl; r~irrtt~'~;r'+ ::hi!~
rtlilr_ ]rr>;+rr,I'<J tl'".rfiL'_r'.,.: <;uti ML!'c,f lgrri,lWI,
rL,r:~?.r%+~. r.rir„+1dLr<t1,rl-;,t~..
.L. N~'r~cnuL~~~ u~ narking :iiaticvi,
2005!06 2006.'07 NOT 08
20118!09 2009'10
Activity and Workload Highlights Actual Actual Actual
Estimated Budget
1. ~ill!II~C: ,1 1~:1 :'!„!1 .._.~Il~li~ I~~:IC.I: III III 111 _ ,f, ~l,
1 ~IIII \ ~i VII
I\L\L'IILiL rt.'i 111 :'!1 451] I),il';.III_ iSl_1 i141;1~ i-LIL'd' \~t7 \_Y X1411 \I+rl h_\\
` r11111 \~-~-III IIV
. AL11iiI)C1 Ui Ii>I~i!1tIaI _I!ld C1111)11R CC 11 k 111 C I`': il!lll~ 6,
J 11111 i 111th
I~iUCtl:
1. Iiiliiliti glees i 1 +Sl I1 FIkl!1_h~rl!11: I LIC~I: 1 (,_\{ill \ \I .'llll
I
\+\'I II! \ \ ~lllh
~E11111,L9',~t \CI]li1C> !IISI'htJ i(,1' -~-}k~Ul-Ihil~killL: h`111 ~j:
~41~ ~II~
h_ \umhL'r l+f;Ihandtlnt,J ~ChiCICI IcImI e I fnnn huNI -l 1 ?r,
15 Ij
D - I?:
D- 124
Police Department
PASS-THROUGH ACCOUNTS
PROGRAM 4999
PROGRAM RRPOSE
Revenue, mid 1:Yhenditure', 1l fn Ch arc collected hw_ and renhitell t0_ CX[Cl"nab 1«cIlCiC~, al-t C011-,id ['cd
h3S,-Thrill h ahhr0l?rlaLi0l1S in the 10\\'I) -S bUd,'et. ACCOlliltllig, Ior thcsc activitie, 111 a scharalc
aCeolllltlll' ,tl1lCtL1l-e 1110NN'S 111C lrut cl?st of operations to renwin ]lltan %%iihin ~i prop,;ram. cflnllnatin,
ulu•elatcd funding, nuouation, AMU VOW Lo %Var.
BUDGET OVERVIEW
MY is no InOgetary impact to this program as racmtes "ill equal eyvik tumv The ro enues and
expenditurc, rctlcct a rea, maNc e,ti nse based on prior year trends or dcparuncnt intonnation: h(m cN cr_
actllals no differ salmantbB ban orighmi budgeted numbers at lii,cal .car-end.
SL MMARI OF RE1 E\L FS 1\D E\PE\D1Tl RES
200 16
2006 07
2007 08
2008 AU
200819
2009; 10
Actuals
Ictuals
Actuuls
\dnptcrl
Estimated
:Ido med
REX E\l ES
gut r_nnv'111f1<7 ld R,'t'L' HILs
t0_.036
-
&'1' AT C /11; O.,
-
-
_
-
_
_
Fin,' «nII [001 .urn I
C)111~'i-.~nt!r~i
22Illhll
22 MMI
2JHHI
TOTAL RE1 F:\l ES
S 191714
S 2171
S L%M0
S 261110
S 22.0011
S 22.000
EXPEND! UL RES
S•:i:r w and B," - - - - - -
(in n n:. _ .,:Kftn- ~If=- 2- 01 t` 5w __JIIW 220A 22MOO
TOTAL E\PE\D111 RES IS 194,267 S 24.031 S 19.586 S WHO S 211100 S 22.000
D - 125
D - 126
Police Department
OPERATING GRANTS
PROGRAM PC"RPOSE
] Ills fund LiCCOLlllts fol" re\ CRUCS alld expenses attl"ihllttd to srLltlt~ tOr operating bud`tel prtllects that ]Lill
out,iLIC ofthe Capital I111Pl'0vcnlent Grant Projects. Capital hnprovenlcnt Prc UTM11 Iln,jCCI 2ll1dCI11)e,
;tatC a ]7]'l?jtel has 1 \'altle Of 52 .(It.IU oI" 111orC \\'itll a 1111111n1L1111 L1Sellll lift of Near, Lit a lixed lorl[lon.
(1r111t I'C\ miles 1111(1 e\pellClltl1r25 ill"e StruCtU)'td 10 11Ct ollt to W-0. If overages 01' 1)011-rtlll1hlll'SlbIC
cxpcnscS occur for grant activ'illes. 1111 additional char-,es are absorbed withlil ille depLlrtnik:11 'S ojxratiuh_>
bUdUtt. Senile grants require that a portion (-)I,thc ;-'raid expenses arc funded by the recipient a<IC11CV.
\\'hich is rclleeied either as tiuldinu transferred i1110 the ,rLlnt. or exPell(litures rCZIIIOCiltcd 10 the
appropriate pro,rLlm bUCILO.
BUDGET OVERVIENN'
For FY -'U()9 11). the Police Department ill Carr\ for" and funding, froill se-,el-al prior Fear 011crcltin<<
,,rant;. This includes t\\'o Department of llOMAInd Sequ'in' grants \\hich arc allocated io cities based
llpoil Ilopli 1,11 loll
• I Ile 1'.ll7er`!eilt\ lalla`~elllellt l~l'Cpal'c i][lc tiS ~l":11][ pl'O\ ldltS fulldill'u, Cor di,: purpose cat e!17e1' 'c tltit
plBIlnln~. \\'111011 intllldt~ >L1ppI! 2S 111(1 CIILllpillellt toI" the lh-m 11's Lllltl"4 ellt\ ( )ptratioll> CI1teL
and ttlll(ls actl\ itles and equipIni2tit supporting, the l o\Nil s "Los Oaio, Prepared prih`I"8117.
in-~tltuted !I1 FY 06(1-. Ihr FY 20(19 lt1 hUd+tei ]pro\Ides rlinC]Ins~ [i~ Collt11111i' the L~~S ~E:[l1S
111-tpart'd C ampLliL.11 to tllhullct tietl Slittltlt]lt\ Cor rcSldeI]ls ill Ille C%Cllt of a (3lsasteI'.
• lilt (t~I]]IllUIllt\ I I11eI'`_'ellt\ Respon-;e team WERT) grant pl'o\ ides 111110. IO fLI1-1I1c1' the I LM n's
(TRT pro ,raul. Thc;C fiends ha\ c hccn Used \ cl-\ ;11cce„tilll\ o\ cr 111C 1LISl :c\ crlll \ cars to
e111111I1L!C ell train res1de11t, Ill CIll~l' til~1 pr~pal'c(lll~»_ aS ell aS iii OFL' l11Zt .llld sullpl_\
nl:] hhodlood ,1'Ollp~ allead of all ~lllei' CII~\'.
X11V funds rCillallim- trolll Prior ,C11" s,ralll5 Ill ht 1e ap]71'O]?rlaltd to FY ~tllli) 111 It liltV' 31't not ]llll\
expended by the end of FY 2005 09,
I) - 127
B* POLICE DEPARTMENT e~
Operating Grants
HOMELAND SECURITY GRA\T
SLNI\IARY OF REVENUES AND EXPENDITURES
2005!06
2006107
2007108
2008109
2008109
2009/10
lctuals
Actuals
Actuals
Adopted
Estimated
Adopted
REVENUES
hacr ok,ermnc'nral Rei,cmics
1 1,06
-
TOTAL REVENUES
S -
S -
S 11,086
S
S
5
EXPENDITURES
017crating EaIrerrdilirn c
)304
10.282
].950
-
TOTAL EXPENDITURES
S 1,304
S 10.282
S 1,980
S
S -
S -
CERTIEIIP
G GRA\T
SUNFMARY
OF REVENUES AND EXPE
NDITURES
2005/06
2006!07
2007108
2008109
2008109
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
REVENUES
Jrrtc:rgorrrrnrerrtirl 12c°rtutrc c
11.449
TOTAL REVENUES
S
S -
S 11.449
S
S
S
EXPENDITURES
Oh~.rariu~E.rl~erulrtrrrc~S
-
1=.I:Iti;
-
-
-
TOTAL EXPENDITURES
S 3,786
S -
S 13,085
S
S -
S -
D - 128
Parks & Public Works Department
DEPARTAIENT PURPOSE
The llark, a11d Public Work., Department (1111%\') i5 responsible for mnimai:)M L~ the 1 public parks.
facilities. ro,ld\\a\'S. I"ILhL-i,I-\ra\'S. alld all I1Il`FI tl"LICILIrc. FS\e 0l"<'a1117a6011a1 lllllts (Adnllnlitra6011.
Pai"k5 ScrVices. b.ll` incerinu, De\ clopmelll SCI'\ 1C0S. Lll!-,lnce1"111' ProLram Ser\ lccs. and Streets and
Slumal", PR)"rallls) work 111 COOI"(lllliltIoil th "Ichleie [lie DepartIllellt , ONCrardllll_ ! lal O CI1SL11_111L' th
1 01\'ll 5 ])LIbIIC LISC are&S ill"e safe. fllnC11ollal and illtrilem C. AddltlOllal depa3"till0nlal services 117111 Sllpp0l"t
these objectiv cs include the Facilities Maintenance. Vehicle \Iaimeniincc and N011-Polill Soul"ce
prL)(7rlIlls. In addition to prov iding olh-70I -T maintenance ncilv'ities. Parks alld Publics Work, Department
Staff ])1.0\ icie it)fornlati0n and outreach to To\\'n re,idems. nlel"chaniS. and the public C0IICC1_IlillU tile
Department's pl"OL'ra1111 and eCti\'ltics that are available to them and protects that may al feet them.
1311)Gl': l' (WE'RVIEW
The I:Y 21101) 10 department budt'ct rellcets reductions to Cach of the department's five progrranl5 duc to
limited resaurces. The Park, and the Sll'eet and Signals prod; rants haN e each elinlInami 1 0 1-TF position.
111C.rC pruL'rallls Will retalll tempo1"ill"\' tilall alld Shill full riffle staff duties tO t9000MIllodate these
1"educlions. It 1S anticipated that s0111e ill these I"e(InCliOns COUICI rCsult Ill CICIa_\ed lCS])LUlse [iille to
olict-mio al tasks.
The FY -fool) lo bLIdL=Ct contil1L1e., tll illl'-ll eOSI Ul SC]A iCCi lth User tees thi-ouL'h annual (P1 11101"case s
and :ost reef\Cl_V I'CVIC\\"s. A focused WWII \\'Idr L15C1" tee S[LI(I\' \\Ill be ])C1_f0I-111CL1 ill FY 00C) 1(} 10
I'C\ Ie11 the fees related to all (1eve10pillC111 ,Cl-\ Sees the dep llillell[ p1O\ 1(1CS lay the puh]ic. In akLI11111011. 111e
FY H(19 I l ) dcpartmcnt budget 1\ -ill ah.,orh ,cr\ See L:O,1S associated ith the Ile\\ Librar\ prOlcct.
111 ~laPCh 'lll)L)_ SCICCtCd ~)UbIi C01IIIICI- 11011I-S C\'Cl"C I"CLILICcd LL) C:I.)O il.I11. - 1:1H) ]>.111.. NI011da\' I-I"1LIW,
iIiCIIIL1l11 Cll~'illeerln ' Sel_'Ces. I hl, ICdL1C1'0I) \V'as ill LCSpOI1sC [O llle ccoiWilllc LI(M IIiLI"11 and redLteed
sialllnL'. Ill addl[1011. t1eN-h0UI_ \\nl'k SChedLllC, are bcln`' used to rCiUcC ONC1_111110 ]),r\ 'Illd 111 CtfOCll\-Cl\"
IltanaCe the C0111111U1111\"S Sel"\ lee CielnaIld,.
A ilex[ "encratioll of the \PDL-S ;torm \\at r pcrnlii «iil bc inlpl~lnenteil in 11-'()(IL) 1(). ANIOU'Uh tile
NPDI'.S pro rain \\'a, il'allstcrred 10 the ('0l)llllu1l1t\ De\Clopincni Department 1as[ fiscal Neal'. some
departnlcrlt Operation inlpalCtS Illa\ result due to the ne\\ reptsrtin ' and irackin , rec]uirenltni, Of thiS tlt\\"
pet-11111. A lLlll dem-111111ation On the Impacts of thl's new perllli[ 1\ Ill be LICIC1"I111nCLI Ili the CL1111111i IlD011111s.
Tile I:n~willeelin~, Prot--aln. in Coordination with the FaCllilic> AIaintcnance ProL'ran1, will nlana~,e the
LI Sisn .ul(l COnstruc[ioll Of' the Los Gatos-Monte Screno Police Operations klil IIII' and tile new Libral-N
buil(IinI.
1) -1?()
,8z) PARKS & PUBLIC WORKS DEP;kRT-,,NIENT c73
The department assess
ment. completed in 1=Y OS 09. has identified operational improvements and several
restructuring opportun
ities. Staff Nvi[l move forward with implementation of some key i-ccolilmendat Kills
this fiscal vcan
Lastly. as part of its
work-plan. the department will work collaboratively with the community to help
establish a non-profit.
"friends of the Part:'* group. The purpose of the group mould be to assist in the
management and distri
bution of work projects and solicit local service groups and businesses for financial
and or in-kind resources for park-related services.
ACCOMPLISHMENTS
Strategic Goals
Accomplishments
I C01111111111 h),
Character
Preserve and
enhance the
. Implemented an online parks reservation system
appearance
character and
• Introduced three new lhvbrid vehicles to the To\yn"s vehicle fleet, inereasill U
fuel efficiency and pronlotin2 environmentally friendly transportation
environment
quality of the
Conullululy
Public
Ill -astructure
-Maintain the
• Completed upgrades at Town Plaza Park. includinthe removal and
-
condition and
system. and installation of
replacement of turf, expansion of park storm drain
availability of I
new ultra-v Wet fountain filtration system
public facilities.
• Replaced mayor components of the Civic Center 1-lcating. Ventilation. alld
po'tatlon
transportation
-kir Conditioning (1IVAC) sV'stenl
systems. and caller
• Resurfaced University Avenue
public
Constructed a lighted crosswalk on Pollard Road in collaboration n ith the
111fratitl"ul tnl'e
City of Calllpbell
D -130
i-) PARKS & PUBLIC WORKS DEPARTMENT o3,
DEPARTMENT 1L Si 11NI aR1 01. REVL\LESAND EXPENDITURES
2005/06
2006'07
2007;08
2008:09
2008109
2009i10
ACTLIalS
Amials
Actuals
.-adopted
Estimated
Adopted
REVENUES
lIi c !lrurcurr Taxc:
}9. 10
12.-16
6.59t1
10,000
S.L1D(f
Liccrrccs cZ Pcrnrit+'
1 ',3.s 4,,,
220.01 ,6
5
],,,4.(M0
1y;.7_; '
2"(1-000
I171w'l-=0 'c'r III C n;,, l
-
-
-
-
Scrticc Choy"-' ~
;117.411-
346.11)
?S1.693
3~9.5uo
-42 "4
5,08.350
Or1wr Surn-ccv
46.91 Q
~4, 94
= 1.16-
1 ~.9fltl
1)6.591
22.535
TOTAL REVENUES
613.975
663,591
606.753
588.300
721,013
771,885
E\PE\DITt RE.S
Sulan'-V urrd l3cnclils
,,J)99 ,46
3.1.1.6.~3
-I,1.979
4.11011. tun)
;.556.70o
3,541. 152
01WraringErluvrdirrrrc~c
X91.490
1.(152,x55
I216-9
t,lfl .1111
1.39 .555
1,255.890
1-ixti ,l.l+ cr~
18.91 7
'_3.t40
5.01}n
1711cr,rcrl5cri-icc Char,",
_56,100
S4 S.~U
S1r1-946
942.-;n
921)
(67.0(15
I3!l111IN1<_ry c1. 1'aC1I1Rc'S'
-
-
-
-
-
-
TOTAL E\PE\DITL RES
4.766.543
4.961.343
5.241,604
6.050.840
5.881.588
5,664,047
EXPENDITURES B PROGRAM
Administration
2c)2.6s3 15-},195 -17 ?-51-_5t1 ..88 261.667
Pars: Serylces
1.9(12_,24 I. f,N4 1.91_.,116 2.1 42(1 2?uC.3_5 1.88 1,454
En~,inecrinLl Decelohmem Sr%c>
I.080.269 6(}0.564 795.366 --h.~7t1 767.-47 662.775
Ent«inccrinL Pro, ,.ram Sacs
- 601.105 683.119 5=;--1310 f 7 1.407 827,042
Slre,,;ts Siunult, Side%valks
1.4 ' .00S 1.40g..7,' 1.196 1.-6[.600 1.457.4; 1,761.109
Prohcnt Damaac Claims
- - 41).3-1{} `;69-2 -
Pass Thru.accoimt;
5-.699 Sll 105,?9C7 11-.110{1 21(1.8-4 270.000
TOTAL. EXPENDITURES
4.766.543 4.909.242 5,241,604 6.050.840 5.881,588 5,664,047
The above trials rof co Gow)-ell
Frn1d pro"ram.N. -4ddilional Parks and Public Torks pro-ramn arV VOI ctcd in
wparate Spo,ial Rcrome and Inf
ernal Sc'rt-i( c' Funds 1nllouving i1w Goicra1 Fund portion of this section. Statfing
ac:cigrrrrlent.~ it) Me Capital Pro-Fam and Rcdei-cloprr em _I-encl. an, reflco"d owsidc o% 111r drpartrrrc>nt a hrrd,cr
D -131
Lr)
PARKS & PUBLIC «-ORKS DMARTMENT ca3
DEPARTMENT STAFFING
Full Time Equivalent (FTE)
Authorized
2005/06
2006107
2007/08
2008x09
2009110
General Faml
Positions
Funded
Funded
Funded
Funded
Funded
Parks & Public «orks Dir.
1.[.)11
ljw)
1.110
1.00
1.00
1.00
Administrative Analr,t
L(10
1.00
1.00
1.00
1.00
1.00
Administrative Specialist
1.00
1.00
1.u0
1.00
1.00
1,(1()
Public 11 orks Specialist
-
tall
0.8o
I1.S0
J .m)
-
Administrativc Secretar
LSO
-
1.00
1.00
1.80
Secretar- Ill
-
1.00
-
-
Superintendent
(1.711
I.»
1.70
1.70
1.70
0.70
PPW Supervisor
I_N)
(130
-
-
1.00
Tcnvn Arborist
1.0)
1.00
1.00
],00
1.(111
1.00
Lead Parks & Maim. Worker
21,00
1.00
Loo
1.9,
2-01)
100
Sr. Parks fi \laint. Worker
-
1.00
0.9 3
-
1.00
-
Parks Maim. Worker
9.(10
5.20
5.51
8.51
9.00
9.00
Trcc Trimmer Hi<=h Climber
l.00
1.00
1.110
1.00
1 MO
1.00
Parks Service Officer
1.00
1.96
1.41
1.91
2.00
1.(10
Asst PP1V Dir Town Engineer
1.00
O.tiy
0.91
1.00
1.0(1
1.00
Associate Civ it En6necr
=.00
2.76
2.41
".00
3.00
3.00
A>sistani Cn'Il Enumcer
].00
-
-
1,(10
J.oo
1.00
Sr. Engineer Technician
-
1.0()
1.00
_
-
-
En«ineering Technician
1.00
-
-
-
1.00
1.00
Sr. Eraincering Inspector
1.00
O. e1
0.87
1.00
1.00
1.00
EmiinecrinR Inspector
2.00
0.39
L00
1.00
1.00
2.00
Total General Fund FTEs
29.50
27.05
27.58
27.85
3L50
29.50
NON.General Fund FTEs (in P
arks & Public Works Department programs unless otherivise noted)
Solid Waste.tftntagement (FTEs located in Community Services Department under Program 6302)
Park Serxice Officer
0.04
0-09
0.09
-
-
Faciliiv Tec:hmcian
-
0.07
Lead Parks C \laint Worker
(1.07
Sr. Parks & \laint. Woikcr
Parks fi Nlaint, Wm keT
0
0.
0,49
Total Solid «aste Fund FTEs
0.74
0.72
0.72
-
1 nrr-point s(pulve
Sweeper Operator
1.011
1.1)O
LOU
1.111)
1.0(I
1.00
'T'otal Non-Point Source FTEs
1.00
1.00
1.00
1.00
1.00
1.00
.sanitary sewer
Superintendent
-
0.30
-
-
-
-
Publie Works Spccialist
0.10
Sr Park, & \laint. 11 orker
I MO
Parks & Maim. 11 orkcr
?.60
Total SanllarSets'er FTEs
4.00
-
-
D -132
Lk--)
PARKS & PUBLICNVORKS DEPARTMENT 03
l "rill Timc I:grrirulcrrr (FTE)
Iuthorbcd 2041: 06
3006 0-
2f-lf17 05
21105 (19
200910
Positions Funded
Funded
Fundcd
Funded
Funded
i chicle Maintownce
Supt i111lLr&E1t
L+II II 1
=11
11,=11
:{i
I1, Q
IT\\ ~llhCrl l~~~r
I
I
I'lulmnt.ni AIiC:,i!it~
1.UI1 ~,I lil
,1111
'yf1
UU
.110
-X11}1CC11 iliC ,lCt li;aiii
1,1111
_
-
-
1.[I(t
_1,111 NI I'tTl:iI%C SClrCi31:
II'11 -
-
-
-
U.'{}
l'ullltc 1l'or„E1cc1:.li,l
1.'11
1 II
Toud 1 chicle \laint. FTEs
2. (1 2.42
2.57
2.57
2.57
2.50
Brrilrlill, lluilue'ltutrtc'
1'1'11 Su}lcrti>nr
I.r1I1 11.6?
ct. 1_
u, t,
z
1.1.1[1
I Julio I cd1wL:1:111
1 .1f11
11. 1?
1{r
1.00
P'iik,NE:im. Woikcr
o5o
I
-
Total Building paint. FTEs
2.00 1.13
1.86
1.86
1.93
2.00
IZcrlrrrlupnlclrr.1-otcl• IFTEs!cleated fu Redo-eloIuuc'111 1-ow I311(4,'['r runner Fu
nd 9-30)
icn~n E:rt invcr
n,I?
Iwo
-
-
-
A1-ocwtc ('i\ it En_inccr
u?-}
0,05
Senior I:n inccr 111 1p •ctcu
fIJ c1
11.1
I n ,inrcrinc In.1lCCttlr
0 1 1
-
Total Rede%clnpment F-FEs
- 11,66
0.27
-
-
-
Total 11P11 Department FTE's
35.00 37.00
34.00
31.00
37.00
35.00
I ('71111l11'[N)' -Sr1rIJ I~rl lr l"\
Fn.nlccrin_ fcchntcl;:n
lino
tul
l.nslnccnn_ Inlcrn
-finoI
I-M(I
-
`11111Im1,illicA."1,1Jnt
ii-IUII
i"MHi
III
84
PrtI711c ~S Vrk' ` pt Jii,t
j-I ifI
_
S 11ik~i li?,ti
-
-
-
4~III
3(1\
)(lice ln;c;n
.1111
I.II11{I
I.(11i1
IARI[r
i otal -\nnual Hours
--332
10,800
3.760
-5.154
6.152
I) 131
-
I) -I ;a
Parks & Public Works Department
PARKS & PUBLIC NVORKS ADMINISTRATION
PROGRAM 5101
PROGR_4~1 PURPOSE
The Administration program supports the deliN CIX of sen ices tllrou<,llout the Department. The prinlarA,
responsibilities include manning and coordinating tllc efforts of the Departments pro rims: ortganizillU
nlectinus with citizens. contractors and agencies.- preparing and adrrilnlsterm+J budget doctlnlents: Malla Te
and coordinate traffic cah211nq, provyrams. wrltlng; various grant applications and IllallaLe all taSliS related
to securing. processing and administrating grants. and preparin<, reports to the Tou n Council_
Conullissions. and Town Manager.
BUDGET OVERVIEW
The Department's Administration Program budget for FY 2009 10 reflects a sen ice level reductioll clue
to budget limitations. .4s of March 16. 2009. the public counter hours in the Filgineering Program have
been reduced to S:00 am to 1:00 pnl Monday through 1=riday. This reduction Was ill response to the
economic downturn and reduced staffing. These hour, mirror the reduced public counter hours offered by
the Community Development and Finance Depal-tnlernts.
Staff will continue to tllanage the complex State Proposition 12) and 10 Park Bond grant fund
documentation and reintbursentent processes. and conduct customer sen ice sul-~'e\'s of each programs
customers (e.g. permit applicants. park reservation usel-s, etc.) to measure customer satisfaction.
Additionall_~- the Administration program staff will utanage the implementation of the new park
reservation soft« arc. Which Was iaultched in Januan 1'009.
D_1;;
Lr0 PARKS S PUBLIC WORKS DEPARTMENT ca3
Administration
SUMMARY OF REVENUES AND EXPENDITURES
2005106 2006107 2007108 2008109 2008/09 2009110
:\cnlals Actmals Acnlals Adopted Estimated Adopter!
REVENUES
tliccc'llinle<ur_c Tares - - - - -
Licoisc cC Pcj-mil,
hlter~orcrrlirre~11ir1
- - - - - -
scrvic'e Char *P?
0111"). 5'ollive
TOTAL REVENUES
- - - - -
EXPENDITURES
salurics and flewlif
s 20 988 178.272 21 S.848 295.600 29100 196.094
Operating Evpcur hm
rec 37.877 20.540 35.914 23.450 21.988 22,410
Fixed _dsul_t'
- - - -
InurrnurSer}ice Chilrgc°t ~ ,Z;.;5? ;9.02; 62.5011 61.00 43.163
TOTAL EXPENDITURES 292,643 254,195 313,787 381,550 378.588 261,667
FY 2009110 KEY PROJECTS
Strategic Goals
Key Projects
Good Governance
Online Implementation of Park Reservation Soft rare
Ensure responsii e.
Full implementation of the park reservation soffivare for park and picnic facilities. all
accountable and
automated. web-based self reservation svstem with Online payment receipt
collaborative
capabilities.. was launched in January 2009. It is anticipated that 20-40% of the 576
governance
i
expected reservations in the comiuL~ rear will be eomplcteci online..
Customer Sertice EffIL'le!!CI'
f he Administration P1'02ralll staff l~ 111 FOCUS O11 eyalllat11W7 prOCCSSCS, prOCedlll"eS. and
Systclrls: and obtalll 111put and feedback tr0111 CLlstolllerti to CO111111nously improve the
cleli erv of Servicc to both internal and external customers.
Civic Enrichment
Friends of the Parks
Foster
The Administration h ill work collaboratiyek with the community to help establish a
Opportunities for
non-profit. "Frien(ls of the Park groin). The }xllpose of the group «oulci be to assist
civic entu-muetllcnt,
in the management and distribution Of Work proicets and scliicit local service groups
and cultural,
and businesses for financial and or 111-kind resources for park-related Scr1 ]Ceti.
1'CC1"eatlonal and
lllcliviclual
enrichment
D-I,6
Po PARKS & PUBLICNVORKS DEPARTMENT
Adininistration
KLY PROGRAM SERVICES
• Pro\ Ide all:-111 and phone Cumonicr ser\ ice lclr Depaiin-Inll programs and ,t'r\ cep
• PRn Ide Il enial clel-lcal and prt gnun support Or ❑epanmenlal serl ices
• { 1\'er>ee regulatoil and project operation,
• QuInge clepanmemal budget
• P1lrsuc 4grant fundlng to ellabk thr l t7\t n to Inlplenient kc\ projccl,
• i'aellltiitc neighborhood 111tt1111L`, 10 diseu,s C0I1CZ[_11S relak!d to Irallle Cnhl
lln'. street
`
Illll?1.0%C111CI1tS_ 11d llthel' parks and ptRlic works related issues
• Pa" ide stall support to the Pals C Ollunl,slon and Transportation and Wing Wrn
nh"Aw and
as,ist in coordination of Conlnli>Sion->prrl>ored projeet
• P1_0\'1dC All)hOrt tOI- I01['ll-Wide coinillinces ha1'ing illutual pnQct h1trests, such as
C unmunk
T,ll, pajects, ro11'Il-\1lde Hadth & Safet\' Coininlttee. Bicycle :~111'ltil7i\ Conini
jitee. Town
Wyeach Teant and Los Gatos Town Frnp }Vets FOLmdSion.
• Adininister the processin., ol, pcrinits and 'Yawn par); rnen ations
• (1v er;ighi of epartnlent enlhloyc e training and safely pro.".rains
PPM ADMI iyrIm1T10\ PROGRAM ST.`.FFING
/%H We F.gtrnvtdc m (FEE)
Xuthariced 200116 2006.'07 2007.118 21108.119
2009110
hMW SM// Positions Funded Funded Funded Funded
Funded
P°dilic A\ ork; Director (1.41) 17.411 17. 11 I(.~ll 11411
0.40
\dI11111i LI' i L . 11:11\:i (I 215 II 1~ IL'_ 1125 II 25
H25
mill illlll~IT,iIl1e ~pe~liilisl 11.25 II 15 (I.25 1125 !I_'5
025
\111111111 ~i:'.Li i\ Se. re Lar`,- I I_ V I - - 11,(1 I l.y{ I
(1.{~
11,i6 k \,oik>Spcci ki U 1!i II,111 1.111
-
MAL PROGRAM FTE's 1.40 1.40 1.40 1.40 2.40
110
2005 116 2006 07 2007 (18 2008 09
200910
Tempurrn1.NtrrffHrrurc I- ended Funded Funded Funded
Funded
()lf icc Intel:) ={111 1 Illhl 1 111411
-
Mke C lerk
368
TOTAL AN\L _NL IIOLRS 400 Looo 1.000 4011
368
I)-1 ,7
U-t ,ti
Parks & Public Works Department
ENGINEERING PROGRAM SERVICES
PROGRAM 5201
PRM-;RAM PURPOSE
1.I1,1ncerim, Program Service-, provide-, oxcr1LIlt for Town em-'illeeri]' acli itiCS ilot 1'Cf[lled to pl-MItc
doclopmem. This includes the desiun. Coll"lructioll inallm-'ement and adllliIINI-at Wil of the Capital
lmprclvetnent Prograi]l to inlpro\e the To\\n's public inh-a;WLICtlll-c (SLICIl as 11-CCIS, sidc\\alla. storin
drains. parks, retaining walls, btlildim,s' and siumalized intersections) with all emphasis on dehv-eri[12
capital projects within tllei]" planned schedule and hudUCIS. P.neineering, operlltiolls also eftectivCIV
nl tlla,e: TLl\\An-Wide and nei<L1hb01'h00d lraflic iS;LIC; such as the Town's traf-#ic Calming, polic :
e111-1lneei711Ls 1111,1pCCtl011 Sc[1 ices to ellsore the Town", project contractors are mcclint-i contraet standards
alld I-CLlLlil-Clllei]tS: development of (115 data to Imilla2`e l O\VI1 ill h-aStl-LlCt11IV: riul]l-of-\\ ay and property
ho1111(kIIA' ISSI eS.' and the 16111illiSil-atiOll Of the IISiCI ll]almgement and \COrkioad trackln,' soltwilrc.
I3L"I)GET OVERVIEW
1:11' lnccl'lil!, PIO2'ralll Senices pro\ldeS llOn-iCC i'elalell engiiiee611, serv1Ce~, and aclll lties. Budgeted
TL~\\'ll Capital 1111]~r~~\CI11cIllS
>iaiSlll, >Llppl~llS eH2111CCI"1112 dC',ILII. I- \ICN\ ;IIld COIISU"LICt1011 oven,'ght Lit
Proiecls and Ill"pectioll ~lcti" ]ties to cll>Llre k:otlS11-LIC1i0I] is blunt as approved. Lm-, llicrlil, Pr(,-'I-all]
Scv\ll''~ti Nta11 o\t1Szes ,lalll llllld appllCall011~ a11L1 ["el[1]bLlIS2I]12i][~. alld pLIl1 I lill'+llnalloll IneCll]W's alld
nlllilicatil~ll~_ Additionatly. traltie er12'illeerin'-, nlana< emcnt for traitic control. ;i~nalizalilm, and (icily
ilpef'alic il~, l:I7cl i~1]]ll a`Ci1C\ CilhrclltlClllllIl Oi ~I]Iiltd lI7lel"~eCtlt~11> alld CL1ad\\a\'>, are 1L1I7dti1 IIl lllI
pl-t7'~i'an1.
1'c+1' f1 -lIliil) Ill. SOI]lZ 1 c\' ]?1"L~feCta Mall ill #L'CLS. Oil I17CILICIC 1h,' ileSl<Il tilld Ci'IhirLlCfit ll of 111C Los
(Jatoti-Nlolltc Se]-i110 Pollee Uperatioll-~ buildill' 'old tic ne\\ Library bulldinu, In addition. Mall 111
desl,il and adIllilliltel- Capital project, lllilded thl-inl'h the federal-l2t_iSlaled AnicCIC[ll] 120021\ Cr\ alld
Rcinv e"Jillcill Act of 2,000.
ll -1 11)
PARKS & PUBLIC «VORKS DEPARTMENT (~3
Engineering Program Seri ices
SC MNIARY OE REVENUES AND EXPENDITURES
2005106 2006107 2007'08 2008H)9 2008109 2009110
Actuals actuals Actuals Adopted Estimated Adopted
REVENUES
Aluccllaucuotcs Tux s
-
bccri,es N Permits
lrrrer~vr~rrrntcrtral
_ - - - - -
SLrri iCC 01M.' cs
Olhcr Sorrrcc~
-
TOTAL REVLNUES
- - - - - -
EXPENDITURES
Salaries emd Bcrrclirs
_ 102 57?.621 73.5.700 649.500 707,277
Opercltrti-Erpendiueres 25. 71 _0.412 15.150 43.250
Fi_rc°d.i svets
-
I1tI'r17U1.5cl-vice dra
m"ec 69,498 78.054 82.350 77,3 0 76.515
TOTAL EXPENDITU
RES 601,165 681.119 833,400 771.407 827,012
FY 2009110 KEY PROJECTS
Strategic Goals
Kel- Projects
Public
CapltalImpro 'G'll ent Projects (CII-' )
In i-a.structure
'Manage and complete Currently programmed capital projects. prepai-c pi"oicct plats
. alntaln the
proposals and constl"Llctlon docllllltaltS 101" hlhll"e Capital 1111])1.0NC111el1t hr0~1"1111,
condition and
and continue to seek and obtain <.Trant fundlna for projects n'herc applicable.
nailabilih.of
Planned projects include the desiffll and construction of the Los Gatos-Monte
)Ublic facilities,
Serene Police Operations building and the new Lil)rarr hllilding. Staff Will a1SO
transportation
I
nlanaLye projects funded throLtuh the federal-leLislated American Recovery and
systems. and other
Reiin cstnlcill .:%ct of 2009.
])Llblic
I
]nfi'aStrLlCMI-e
D -140
io PARKS S 11011,IC WORKS DEPARTMENT 03
Engineering Program Sel-A ices
KE, PROGRAM SERVICES
Capital Imllrovement Projects
• Provide plans. specifications. eximnate, rigin-t7t- va plains, property deserlp1 ono
for bovil
pr(7ieels. Coordinate consuitaIlls and administer Contracts
• i}esly_n and adininlster prl7iccts for the '111I11i'd Capital ImproN ement ProLram. Ill,2111
dlll~_' :urb.
`.U11L:1' alld aideirall: lllll)I'i~~ c lllelil aila~~'S1S
• PUM ]de adminkumh e and oitneCrNg sups on Berl lees for the %'arI us iwm- paths in
yro\ etllem
prtlleets 1Linded wIlh Pwpc7Ai1m 12 1: 01 13 uW :pct gm m MA,
Traffic En ineerin
• Pertornl ualiie en~'ineel'in~ti anai~;i;
• Nlanagc I eizg lhlll'ilood trai'tW ei711eeIIIS Itnd 1'eliUeSIS. inClUC roll iraffic call in, ] ro,_'Iain
Cnnrmnlrity hrfnwnwtloll
• 1 a"Ide assistance 10 the public re~,ardin~~ engineering services
EAGIM-1-RING PROGIZ,1\! SERVICES
full time t:yun'utew (1-tY:)
auth0riml 2005 ph 2006 07 2007.08 2008'04
2OOW10
Trnwr M41 I'0sitiml~ I'mided Funded Funded Funded
Funded
A" I'1'11 Dw I-hull EIl^_11a t1..2 1 2
0.82
\"I,.'I,Ife ( l1 it f ncilrc~~r I _ - I ?ti 1 I
I. ~ ;
1 ~>L LII11 ~ rl II ~I1~111~cf 11_~II 11,11 41, ~II
1),?0
~I-. I.1 _Ill~i f]]t_ I'1>}iC Cthf - II 11, ~1~ ll,~~
t).\i
1_I'; I11C~1111" I1~>r,C~ih, I I ~II I I-~f I 11-~, I f I- ~I I
r).~o
I"!i_iEliCil[ _ rl 11171 S:!rl r.IIf I
!.{}I1
1~inli~li>ir.:Ir.r ~«~cclr~ 11.:11 - ,1.~~1 il.*rl
IF.jO
11.1111 a]~Li.:I l1C ~1!i1V .L n.~; fl.i~ 1q.~- U,~_
f1,7j
-l iilrl i?1]>:I:!il'.~ ~hCi iall~i 11'13 !I III al ~~I II'1)
0.211
10 1 1i. 1'R0GRA 1 F I Es 5.35 -1.08 3.35 5.315
5.35
2005 116 2006 07 20117 08 NON 09
2009110
7emp,rury Sw4l flout, Funded Funded Funded Funded
Funded
I nl 111L:Cfi11_ I«- -141 1.2hu
-
10I 1[ -~NNL,\E HOURS - 700 1.260
-
1) .141
18') PARKS & PUBLICNVORKS DEPARTMENT cj
Engineering Program Services
2005706
2006'07
2007;08
2008,09 009;10
Performance Objectives and Measures
Actual
Actual
Actual
Estimated Budgct
1'cr~ nta c l,l're<i'l'mlial hou>rllultl, ill tra''t1C
6-
c,t1111111_ pt-oJciL I1CL'2i1horhood I':1!kll'_ ilicir
CShirfimi:C 1!1 the pro'e- a-; >all'taitOF%
11. I'CrCC!li!t flt fC<i~l C!lh Sdil~tlell S51LI7 Illy 1
4111,
_41.' 4.1.E
LAk'I'll tO Callll 11diflC ill ilei<<Ili)Ol110 ,d.,.:
2005106
2006107
2007108
2005/09 2009110
Activi(v and Workload Highlights
Actual
Actual
Actual
E.Stimated Bud-et
1 . XLIT IIIIUl' f trilttiC e~1 llllill regLLkfa~ recci%rd,
a
a
a
\ulnhur cit lrlllic 4ttllnillg prnicrr;
?
;
4. NulllhCl' lIt tl LlttlC Cdllllll' j?r(~JeCI> CIW4ed:
4
-I
4
1 1
Y'iru„77nv'.5'uri Air vinll P1v'Ir)7-n70flC 11 rf rn l()r 1111' n,'ri
r d '11(;4-'11(-
it r<' ba Ed "u d
Tor. W
~W'V' ! r,'.ulrs.
1) -142
Parks & Public Works Department
ENGINEERING DEVELOPMENT SERVICES
PROGRAM ;202
PROGRAM PURPOSE
'I'hc 1_nLinecrinL Dc\ elopment Ser\ ices Prograill. ill coordillatioll itll the -l o%1 [l,, C oillnlullity
DCv Clopnlent Departnlcnt, provides sere ices f«r priv atc: development projects to c n;urc deVC1011311cnt
projects are processed and constructed in accordance it11 Town standards. L-'lluincerln, functions also
include rcvicwing plans and specifications. inspection services for ~iradintiu. drainm-,c, and cncroachnlcnt
in the public right-of-way issues. l'he Of this 111-o±L11-am is to recover enginccring smt'f costs and
expenditures related to private de\ etopmew o\ ersiLht.
BUI)CIFF OVERVIEW
The f:n in(erin!, DL\clopnlent SCI-\iccs l'n, ranl continues to all,n cost of service"; with user tees
tllrouI-ll annual C111 increases and re% icvv of tees on in onLoinu basis. For FY 2009 111, a number of fees
ha\ c been "idiusted ti-)r this pulj)ose. incltl(lin, CncroacllMcnt and engincerin-,, plan check application t'ecs.
Ill addition. a rc-inspection tee has been added to the fee schedule to tCCOLIllt 601- CONIS inC111-1-ed title to
(IIlp1'eparC(1 :lild repeat lllspectioll IC(IUC~[;. The-,C are represcmail\e of the specific fey u(]justnlellis [11mi
have been 1111pleIl tinted to better' relk n %:o;ts cissoclated with the departlllellt's l1\CI'slLht of prk me
de\ elopment \\'Ithlll the lo\\ tl.
As of March 10. EngllleCl"IIIL` s p11h11e Colmtel- hotel's 11a\e 11CC11 redlleed tip ti:flll 11111 10 1:11() pm
NInllda\' lhl-OULll Frida\'. This reduction \\'a~ 111 I,C~,pollse 10 the eC0110MIC do\\ 11IM-11 all(l I-C(IL1CC(1 st3ffln<_'.
Fhc,c hour; mirror the reduced public countcl- hotll-s offered b\ the LillMICC :111(1 ColnmullilV
De\clopnlcnt Del)artmcnts. Ill addition. the proLlanl ha: utilized flex-hour \\01.1 .ChCdiliC; to 1-edilCe
o\ Crl II11C paA alld [o CfeC[lA el\ llmima -,c 1hC CoI11mUnItV' ~ service delllands.
1) -14"
z--) PARKS S PUBLIC«ORKS DEPART11ENT
Engineering Development Services
SL NDIAR) OF RE:\ E\LES AND EXPENDITURES
200406 2006 07 200708 200809 21108 09 2009:'!0
Amials duals lctuals adopted Estimated Adopted
IM E\LES
L:1 Lt P rll; ?c
13 +.111! 1-}.}I1! 141,?[11 - ,Inlll ~I.IJIII 96.-;00
S,
1 l._ 1 2;S IIlr11 1Q5.4IK, 217.500
VOTA1. R E \ F\L_ ES
349,568 321,103 292,622 315,000 276,4011 314,000
EXPF.NDITL RES
sflfcl+'1l'? ftl!tl j>'i llClfl,
N~~} (i A' 471,( o4 51 5.54I} {r ll.?Ull hl+I .I ll111 555,052
Or nrtlm,LVTmndmir
e, -4f 2,H 4-.3111 11)2. 1~. 11 1(,,\-1 16,740
h1h Flhll Srrrri L' Clrur
'C 109. hl No?SO 411-1111= 2 ~ll ti')-(1 11 S'7,95?
[OTAI- 1:XPLNDI I O
RES 1,080,269 6011,564 798,366 776,870 767,797 662,775
FY 20119/10 KE'Y PROJECTS
Strategic Goals
Key Projects
Development "I'eum Continuous Improvement
Good Gnrr"trnlce
The De\Clopment TCa11 IC011111ILUlit\ Dinelopmem. P3rl(S & Public Works, FTC.
1:11SU1-C 1'e1,1101151\ C.
and tilt' lViCc DCpa11111Cnt ) Will C011tillU'r 10 fOCUi 0I1 c\ a1L&Llm.l 1)10cc~scs.
accoulimble and
]1r0CCL]L1l-CS. 111(1 S\-S1i111S: 11 0 1 1 11111' IVICS MIL1 FCS])01lSlbllltli>: hllllLllti1' CIlpaclt\: allll
CollaboFati\c
objjI'lllll',j input 11110 LCC(iha,:; frolll cuslolllcrs l0 colllillLIC I0 ]mpro\C 1110
,ocerllallCC
(]~\elopinellt I-e\'le\1 I)FOcc"S.
public
Grading Ordinance '
14
In.fi-astructllre
Tile DC\CIOpment 1 0x111 Wom]11Lt1111\ De\elopll cm. Parks llublic Works) ha,
Maintain the
cominueLi. (11 klm-, on tilt (1C\ tlopl ent of lilt liew ura(linu, orLil[l(lllcc. ICI11,111\ C1\"
eun(lilion anli
scbeduled fi- - CoUlWil re\ ie\\ in FY ''Hot) 10. This ne Fst- dine or(iinancc pro\ Me's
a\allabl]rl\' of
2Ludelines that will he ill tL111C With 1112 hilIside &N-21opment ~'Lllllebne-, \\111011 tilt
public 1"IClI]tics.
Town has aclopied. In a11~11I11~n. the new ordinance 111 prox ide Criteria that are
it-1111,~portat10n
compatible \\'lih the t1t\elolinicill pro1ecis that are bcl1lL1 bUill ill l1m[l 1111\\- aS the
SA'tileu s. atl(l other
C1.11TCIlt 01-(1111a11Ce IS OLII(lale(1.
public
i1111'HSII LICi Lli-C
10
PARKS S PUBLIC WORKS DEPARTMENT o3
Engineering Development Services
KEY PROGRAM SERVICES
Developincitt Projects
• Rc%ie l~~\Z~o~)I1lC
i]t 3~~~~ ll,9ll0[l~ for Ca1771ph,mx"ith Town `'Fi1ing aml C'71g111eaNig s
talujaM
• Re% iem piai s and approve GO ilmpN (iI',1C1> 1 ,illd 11,11"Cel 11731])S IS 7"ellilil'Cd
h1' M ItC 1711
• COW, inspections of \1 ork a ithiIl Inlbii, l iLdii-lit-n a\ thl ough the Cllci o,
ichment pc'i'Il
llt pi oce"
Tryllic L--rt,inecrin,
• E'eri~(u"nl traf"iic zn<<
inzerin,~,ln~lll.i~ fln~ E,r<<}~l»~ci cj~~zlopmznt i~r~~jz~t~
Coxtnmnity Ii!liw atiom
• NO & Mstallce
to the pul)]7C I"C(!,lI"l~il7! I"1 'ill h~-11' 1\ ISSiie.
L\GI\h:F:RI\(~ I)1:\ 1•:1.[.)1'~lE\T SEI2~ 1CES
I'litl Him, liquivalent (FlE)
-1ulhorized 2005106 200G,Y17 2007AM
3001109
2009x10
Topol StuJJ
Positions Funded Funded Funded
Funded
Funded
Public \1IIFk, Dircctoi
0.211 O SI,?Q 020
U 20
0.20
r\illlllfkltitrlill C :111:11`'tii
- (1.25 - -
-
-
,.,t PP\\ Dir Io%l n Eii2mcer
0.1~ (1. NS 1).1•N 0.1s
LI,V
0"18
: -oci;Itc ( 1% 11 f 11~iIICcF
1.f,7 2.-f; 1.G7 1.6-
I.fi-
l.G;
-INUIIII0%11 i_Ill11ccI'
17,.~f1 - - II0S(1
11.1411
0.80
fir. I n in~cr 1 C:hllicl,lll
1 .nn (l.~l) -
-
`>I'. I~. 11 113CC1lll lihl~ci tUF
ILI f}.S1 11,15 (}.I5
(1,15
11.15
hI"I1licrttl_ I11gwh)F
11_,Af} vy II,Sf] ~fl
ill
LLS0
Public 1\ ol", SpL:,: ulli~i
II_~II
1 i1111111 l1:!! n c Si TOJFl
n_ I c l n_ I I I
n. I I I
U.1 [I
``c~ n•t.(n Ill
- ~ I L 111 _
_
_
~111I11111i,t C,;111C ~C4~l:-~l~i
{I III 11 I1 II? I111~
II iii
Il"Ili
T[) FAL 1,W)GR M F f Es
3.95 7.54 3.95 3.95
3.115
3.95
2t1y 0(, 2006 07 3007 ON
21108 09
2009A0
Anquayr Snyt 11mio
1-unded Funded Funded
Funded
Funded
I: [1=;ilc~['i]iC I c':I'.ttl.I.iil
ti ~ ~ if t _ I II I
-
I ? 111 a;111C I!a.~:;
1.11{3[I i.[1i 111
-
1 O1 AL -\\\t \1. 110L RS
S32 l.3[10 1.300
-
D-145
P,) PARKS S PUI31,1C' «'OIZKS DEPARTMENT c3
Engineering Development Services
2005,06 2006.107
2007108
2008.'49
2009:'10
Performance Objectives and Measures Actual Actual
Actual
Estimated
Bud,-et
1 a+rr!'v;, ih +:nr!n,ctt: ; n'i~~iL r+ .:F-,
To To'.:,I
~ i ~i '.+il,) - -
3. I'. r. en41~'e l t 1 .tI'+2ie d-,%el+Imel7t
-
,ire ati f1L,1 v.ilh tile' rzdin and :n.r;,,I,hm_nt
In>pC ti+n prnL:
2005!06 2006'07
2007108
2008'09
2009110
Activity and Workload Highlights Actual Actual
Actual
Estimated
Budget
I - Numhrr of Lradin_ pzr ims pro,essed: I to
11)
1-
1 ;
elf Ellher 01 en~r03~hn7elll perllll[~ f~f\~Ce~Sed: I^?
I~?
~IIII
~I}II
till"I'i;l" nl 1hi' °7"11(1177 L'F7(r C'RCI"U11C~1711c9Il ~h'f"1!117 Ffj,~l1C(l,1f~ lt'11 CrIFFCrI1Cli (~lI7 flllI 10ll,'-
Parks & Public Works Department
PARK SERVICES
PROGRAM -341
PROGRAM PUIWOSE
-I he 1'arl: Services pro,raill provides for the 11181i1lCnanCe of the Town-, parks. trail;. opell space>. facility
'round;, aledian islands. roadside banks. parkinL, ](it landscaping. dowlltowil plrllltcr~ Iuld the Urban
161"csi. CreLltillt.! 1"ccl'eatlolla1. OI)j)01-1Lill it 1Cti f01- rCSicicnis and \lsltors. beUltit'Vills.; till Cut\'tiCElpi. i111d
inallltatlllllg functional publLC L11'CII-I thl'011' 10Ll1 the C0111111L1111IN'. P1'021-illll ILIHC11011S HICILICIC LllllllllallllllL,
plants. trees. lawns. and irrintion s\Stems 111 the Town parks, f own facilltlC,,. sti-cci 111CLIitill Isdalid-S.
public riL,111-of-w,1\'s. parking, Infs. u-aiIs rind open space areas. additional senice; include 111L1na,ing, purl:
use fCcs and resew ations. prov idint-, code c111i1'ccincn1 in the Towns parks and [slim space areas.
pesticide use progralll and ClltillllllE tI1C >llfCIV l11 parks PI,VQ1-OL1nd cglllpment.
BUDGET OVERVIEW
-1 he 1'1' 2000 10 budget rellecis a reducil ii HI snipe Pl-OLIrt1111 5211 iCe~ dliC to IlUdLCt l1lll1 'Itlons. The
prti`,riilll Cllllllilil[CS I.() FTE- \acLmt Park Scr\ice Officer jv,itloll. This l-edUCIiOll lilllits ice, ill a1-ca
of pm-k patrolliniz. nlaintellmice of opcu space and Iran;" .Ind hark code enfOrceiiiew. The prolTranl WII
rCtaill t,2MI) 0l-ill"\' haft tO ISSISt \\'ith Ill''Ull hl]l}IIl\ prC~L'riil?1 ties-\'1CCS. l)Ill"tiClll?.rl\ llLlrlll 1110 sl)r111L' aild
>L111llllc[ Illolllll~,.
I lie proL'ralll S 1110\\ 111_ Cl~lltl"aCt t\ ill be 1-ed1ICCd to eekl\ scl"\ ice six 111011tll~, OUI 01, the \ CLIr. tile
peak ticii~,(+ll 10 sa\ e pIOL IBIn C\t)CIlllillllCr" Statt \\'ill 1)1-001de 1110\\ ]n` gel"l Ices 11L1r1i1 ' the oft' Sellsoll
111011ths 11cll pa1'f: usage is L'enerall\ lo1\ cr. l lou e\ cr. dur1nu, ilie off sclb ill. ~liil l lllim il!L' ill be
I)iW1,111/cd relatlle io other Dark delllaikls. I lll-S shift lie ;Ialf reSOLirces It ill I'C~L111 lil 1110 dela\ of -Ollle
pro,lrarll sen ices, such a park repairs. ecd ibaiemeri. tra>h pick- ui). and inspection ot. pla\ Li-ound
Nuipnlent.
11, 1'l 1f.1llll I LI the administration of the tree pI'Llnin'C colltrael scr\'lces has I11m Cd to tale Streets and
Sl,nals Pro,-,ram. This transfer of ille tree pr ilii[IL' collifacl SZl\lees 1S ad]]lllll~il"aisle gill. Mid 1\'lll ilia
'11TCCI the LICH\ en" Of >er\ iCCS.
1)-1-I1
~r) PARKS & PUBLIC «'ORKS DEPARTMLNT C-3
Park Services
rA,1i increase in the Oak Meadow Palk parking fee Krill generate additional rei CnLlc for the program. The
fee increase is one dolla
r for noel-resident risilors to the park. The ticket booth hours Will increase during
peal: park usage periods
to generate this additional rep enue.
Tlie program recently
implemented its online Parks Reservation Systcni. The system will increase
customer service efficie
ncy and improve access to parks reservation information.
As one of the Depailmellt's strategic plalu1111g 1lutlatives, the Parks Program staff Nvill ]Dill forces ~t ]th the
Streets and Signals Pro
gram staff to complete several large in-house maintenance projects dw-ing= FY
2009210. This effort n-11
1 focus on large-scale maintenance projects such as tree trimming, brush removal.
median maintenance. paving, and graffiti abatement previously unachlevable by either Program
independeoly
SUMMARY OF REVENUES AND EXPENDITURES
2005106 2006107 2007108 2008109 2008!09 2009!10
Actuals Actuals Actuals Adopted Estimated Adopted
REVLM.-ES
SliscrUcnrc ous Tr~.rcc
19.S, 10 12.716 6.59() 1(1.()0() 3.456 5,000
I.j(-")7SCS [t' POWWS
It}ti_,55 124.710 1-41J 7, W6.5(1(1 1 14.6(111 139.500
lrrtc°r ~>nrc°rtruicntal
- - - - - -
so-vice Charges
1?.6(4 -10. 159 1 .?50 ? 1.()(1(1 15.950 20,550
Oiher.Sourc•is
13.8'"9 10.528 4,6 0 ]3-900 9.619 22.535
TOTAL RED ENl ES
159,728 168,413 171,14-5 151,400 146,625 187,885
EXPENDITURES
Suluri<< avid RCueJils
1?S6._?6 1._'26.3;(1 I 1.411 200 1.=42.000 1,226-334
Oheratirr, Fvouditwc
116.6? 1 34 1.15 ;X9,` 94 4,34090 531. 945 366,3911
Irrrt'rnol S~'r,ice C7r~rr,a-
~t11.1.~65 ;1 _ ~ti 1 36.1 ,II ?-L43U 2\~'.?~I
TOT L EXPENDITURES
1,902,324 1.8(18.329 1.917.506 2.180A20 2108.375 1,881.454
FY 2009110 KEY PROJECTS
Strategic Goals
Key Projects
-
Park S Trail Ir1'i1rorements - Grant Funded Projects
Puhlic• Infrastrrrct'We
During FY 2009: 10, project development will continue for Proposition 40 grant
Maintain the condition
projects. as approNed in the Capital llnprovcriient Program Budget. This \N Ill
and availability of
include Bac11111an Park Basketball Court Resurfacing. Oak {Meador- Park
public facilities.
\Valkwav. Blossom 1Ii11 Park Z C11111s COUrt RCS1,11-filCiFIL, and La Rinconada Park
transportation SV'SlCI11S.
Tennis C oun Resurfacinu. Staff will also continue to seek ftinc[ML, for the
and other public
unfunded ]IrOJCcts, listed in the Capital Improvement Protgyrram.
infrastruclure
D -14S
r?e) P:1RKS & PUBLIC WORKS DEP.kRTIIENT C.,,3
Park Semites
KE'G' PROGR_A,I1 SERVICES
Vaiutcncnice Services
• Maintain 62 public siics. including 753 acres of landscaped parks located on 15 Town harks.
12.09 miles of trails and pathways. 246 acres of open space located in 3 open space areas. 19.15
acres of landscaping for medians. roadside banks and triangles and 9 community parkin, lots.
donno"m su-eetsmpe plantem and gmunds maintenance for S Torn-onvned public buildings
with 6,81 acres of landscaped area.
• Mainidn trees and plants 111 all parks. on all median islands. along all streets, and On Public
Propcrt~f, including State Route 9. per agreement whh Caltrans
• Conduct ongoing maintenance and imhrovement projects. as needed. to ensure parks and trails
equipment and facilities are functional and in sate operating condition
• N'laintain the dog ntmn tree lights
• Coordinate the tree renm al permit process to Protect u-e" and manage tree inspection services
• O% ersee the contractual tree pruning contract
• Oversee contract services Or six Landscaping and Lighting Benefit Assessment Districts
• Supcr~ ise the Department Of Corrections Work Furlough Program for clean-up projects
Park Use Fees and Reservation Srstem
• Manage the park: reservation and user fee pl-ocess
• ProOde code enforcement in thu Town's parks system
I olimteer Pr(Ojects
• Manage the doNz!ntou n :adopt-a-Planter program
• Coordinate volunteers Ondkideals and groups) who maintain or construct parks related projects.
including parks and trails s~ stem improvernm is and debris ranoval
Syedal Events
• Prop ide support services for TONS n-sponsored allci co-sponsored e: eats. in particular Music in the
W. 40 of Jule n w. Screen on the Green. Me holiday- tree hghting cemnoy in the T o~~ n
Plaza. and the Holiclav Children-s Parade y
• Provide services for non-town sponsored events on a cost-recov ry basic for events such as
Fiesta de -Aries it Shakespeare Festival
D-149
PARKS & PUBLIC WORKS DEPA
RTMENT cs3
Park Serv
ices
PARK SERVICES PROGRAM STAFFING
Full Time Equivalent (FTF.)
Authorized
2005/06
2006107
2007108
20081,09
2009110
Town Staff
Positions
Funded
Funded
Funded
Funded
Funded
Public orks DIR'ciOr
0.20
0.211
I1?Il
f) 20
0.20
0.20
Superintendent
1.00
1.0(1
1,04
1 .011
PP11 Super%isor
1.00
-
-
1.00
Administralite,AmaIv,i
0.23
11.2
0?,
!}.2j
(1?5
0.25
AdI1 mil ,tratuC Speclalht
0.25
11.2`
0.25
1},25
0-21
(].2s
Public Works Specialist
-
0.40
0,40
0.411
0.40
-
Admini traii%c Secretary
0.40
-
-
-
-
0.40
T(-mii Arborist
-
1.00
1.110
I.(lf1
1J10
-
Lead Parks R, Maim Worker
1.41.1
].f10
i.oo
1.00
1.00
1.00
Sr. Parks paint Worker
-
-
-
-
Parks S: \laint 1l orker
~.11(I
~.~11
1. ?
4, 12
5.0O
5.00
Tree Trimmer Hi,-,h Climber
IM0
1.00
1.00
1.00
-
Parks Scn ice Officer
1,011
1.96
1.91
1.91
2.o0
1.00
TOTAL PROGRAM FFE's
9.10
12.86
11.73
11.73
12.10
9.10
2005106
2006107
2007!08
2008109
2009110
TuiupnrrnT Srafl'Hows
Funded
Funded
Funded
Funded
Funded
Maintcrtance Assistant
4.6 (1
=.000
3?00
4,584
4,584
Parks Serk ice Officer - Temp
-
-
-
-
1,400
TOTAL, ANNUAL 1101 RS
4.650
;.000
3.200
4584
5.584
D -1 50
~ PARKS & PLBLIC 1NORIIS
DEP_kRTMENT cq
Par
k Services
200; 06
2006x07
2UtfTN
20081109
2009.'10
Performance Objecti es and Measures
Actual
Actual
ACtllal
Estimated
(judger
I'c::c!a::_C,~i rl.:r~•litint'l.a _r,+liall cU',]lrl:':ICIlS
'?il
ill l'.,
U,.
~1c 1-'.,
i~. 4"..
01 7~ :.;lknL tl':C -1,~~•la•,
u;~,
~I<
~
\
c!1„I:, it, pllk>:
l) _ I1~r:cltI:!-'C t rc>illCCt> >s;IIcd uI?I• ll,. I,R1:r
l'.Iofl1 Ill I11,1111t.im Tom-, 1 xl,.
Ilc[iCIlt.1 k,f rc'IdCiIL r.illll the :II1r1L.ir.!n:C „f
1 Ox n r,,lrk. _la~J Ol C%t:licnt:
2005106
2006%07
2007MS
2008109
2009110
Activity and Workload Hiabliohts
Actual
Actual
Actual
Estimated
Budget
I . I l,ul1 111.1111110 l,t SrCC-rL'I.lt~cl nIJ111 MIMICL: rc'cltlcl'
21 S
rccci~cdl rClliliring in,llictiiln by staft:
V.
I Otal numhcr uj <rIYY hours tO conduce tree in>11cc1 iun.
104
u!ld Or iWLIIII g:
I ot.11 Tiuml)cr ol'',tcre, offo l i pl irk,. open ~jmcc 3tlll
34y.2
'4S.
~4 2
,tlcdi,ul 11t,11ILk nle,inulincd:
I,11,11 !11IIL•± of 113rk~ and open >111ICC 11.111' i1111,T1ialll L'i1'.
I I.11
r'.t/
I 1-l}
14 .`7
t 4 1)
1,1111 nll!1111Cr,lt Irirk J1 C 11C:7111t~ 1>,Lk:d ,ilillli,111\",
~~II
(1_ II
;11
fl~iA
i)-I~l
D-152
Parks & Public Works Department
STREETS and SIGNALS PROGRAM
PIIOGRa-1 5540I
PROGRAM PL-RI30SL
l 11C ptlrpoSC Of 111C Stl-CelS and SlUllalS PI-o n-xil is to 111-Cwide -safe and functional road\\'avs. rela111111LI
v\'Ills. bridLcs- cu]-bs and sidewalk s\ Stem; tllnlu Ill onLoinu maintenance of Ilic Town's roadway
nctvkork. Objectnes include: small pavCMCI)t 1'cc0ns1I-uclion, minor street repair,. the lillin<< L,f potholes.
Illitl[itCllalice o1 road\v'a\' sluns. trallli: markinu-, (pall,,). Signals. slrLC11111115. Storm draill Illailllcll'lIicc. "Ind
debris renlo\ 111. Staff coordinates road-side clcan-up projects with the Department's olhcr prowranls. such
as Parks and \v.i111 Other auclicies. Such as nciwhbi\rin`z conlnnulities and Calirans. Additional project
COM'dinatloll is conductcd with the DIL'inccrlm? ProLraill for traffic calllllnLT dev icc installation and road-
way inlprovenlents in the Capital hnprov'cnlcul l'rugranl.
13UDC;E'F ON*ER\-IE«-
Ttic FY 2009 lit hud1'Ct rctlect; a reduction in sonic program services due to bud,ci limitations. The
pro,r.im eliminated 1.0 F t E Maintenance Worker po51tio n. The redLICLOn of thIS poSlllon Ill result 111
lllllltcd Staff resources fir lom--tel'Ill Sc11ed11illl1L' of lnallltenallce tasks. such ih Strecl alld t1-:1111C ~,lf_Ill
lllainlcllancc. roaClv\a\ Strlpllw and lralhc lC`_'ClId painting.. sidewalk- repairs. and w-han toleStr\- Iree
rclaied i„ues. The pro«I-anl v\'ill I)CIT01-111 1-c\\ Cl' :en ices- and as a resnlt, 1IM reLluirc 1150 of contraCiLld
SC]'11CC5 io COIZ1p1Cte ke\ tasks. 111e pro;_Iriiill tra111c St~1111 Cr_)Iltr-icl \\11 bC 1'CdLICCd to ine program
cAJ)ClldltLII'C>. The IeCtiOll Of 1110 COn11'3ct thlt Ill hC 1110dltled IS The -1111LIZ1 lllallltellailcc portion. which
n ll l I_CLILICL: the LrCC1LIcnCy Of n1alnLenLl11CC task, SLICK ,I-, lens Cleaning. C011111cl Illollilor tc:'tlllu, and general
Si` Alit tc>tlnLI. 1 hcsc tasks arc C111-rclltl\ pc1'iol-II1Cd oll all a111111al C\ Cle.' the fi_e,j lellC\' \\'lll he adJUSted
Such 111,11 these tasks vv ill Ito\v be 1)Crf0ritlcd only v\ hen c,lhcr maintenance v\c~rk 11 rcyuircd it a L'i\ Cll
Sktc. I lily approach IS conslStcllt With 110V\ OdICI- 1L)C:Il li`_ICllClCS al-C PCrfllrmin`Lj tliiti lark. crall signal
pc1101-111iince and rellabil[I\- vv ill Cniltllluc to be Illoilltored -111d ai11LIStMelltS to IhiS 111aMIC11ance C\Cle N\111
he lllilllc If 11tcc'ssarv.
.l Ile pro'2ranl's traffic si-nial collu'ac1 ill be rcduccLl to salve prOgralll expenditures. 'I tic section of the
colilract that will be modified iS the ,ln[Will nulilltenance portion, vdhich hill reduce the frcLlucnc\ of
nlailltcnance i isks and siLmal leslinL. 1 C' ;S maintenance of strict ,i!umd; wa\' rc, Luh ill pO Bible
1111Crrllpt[Oll 01- dcla\'S it signaled utter;ectlons and higher repair costs.
D_I j;
,Lr-) PARKS S PI_'13LIC NVORKS DEP.IRTME\T cj
Streets fi signals Program
In addition. in FY M09 10 electricity, usage for the do«nto„ n street tree hghts will he reduced for cost
aiml energy efficiency measures. In F 200S Ill), the downtown street tree light., remained on from sunset
to sunrise, hiclt was controlled by a pholocell mechanism. To rcdLICC costs, the pro=wranl will install
alslomatic timer; to tLIM off the Street tree lights at midnight.
SL MM.xRl 01: RE:\ EM. F.S.AND E\PE\DI FL RES
200506 200617 200718 2008 09 2008 09 200940
Actuals Actuah Actuals Adopted Estimated Adopted
REVENUES
LMs'!ltnWntr., T r. -
d P, I-Mill K432 9-5 939 [.41 10 14' -
~17h'1',nYcl'1r71rt lift!! - - - - -
Sc!'t9C'~llarl' 15121 173-3 DAM 35m)
REVENUES 46,029 18,368 6,760 1900 142 -
EXPENDITURES
.1lhons "MI13OW1it., 682,344 65M AT M R337 \17,21){I 60%10{I 85339
Oprrurim L'rpc'rrdlt!lres 43SJ63 484549 419,666 5{II,1N 45-4,375 531100
! i.n'rl.Is.+'rt 1 4,842 11.570 - -
htn'rltrrl.S~rrice°Chtr!'r'~~s 300',69 342.489 347253 3713M) 36THAI 370.614
TOT:11. EXPENDITURES 1.-131608 1.494778 1.376.196 1,761.600 1,451575 1,761.109
KEY PROGRAM SERVICLS
.Str•c,c,t.llrrl,rteirrnrcc/Tr-affCS7,,,nal PL(,yram
• Maintain traffic signs and street ,ij.'11S along, public streets
s Maintain Nisibilit; ofpmauent markings. inchAkig cromwalks. reel curb; anti n0way anIpmg
• N10mair `'S signalized irner;ecliortS and 1 .5 -5 street lir~ht in the JILINii ri~Jl[-~,i=n aV
.S'tr•cc't .1lrtirrtcrrrrrrcc%Prrrcntc°rrt
• Maintain and repair over 106 miles cal IlLlbllC stl'eets and 22 parloing Ims
• \laimain storm drain basins, ditches and eul%crts
Sidewalk Maintenance Program
• Coordinate cC~ncrete sidewalks. curbs and graters replacement prop-am "A CIP pm,Im
• Maintain the cleanliness of sides elks_ MIC11Cs, bU'Stup shelter, ant! 1t rite receptacles in tale
business Mrlcts using Imss re washing equipment
Special l rents
• An-ide support services to l L wnoy mitred cams
• install bannus and fla_urs tllrltilltdxmt Town at vadous tunes dud n" be wax to Mcbrate
national and local events. Shish as Flag My. the 41h o July, Memorial and Veteran's Day
1) -154
~o PARKS S PUBLIC WORKS DEPARTMENT c:)3
Streets & Signals Program
S-FRI.F I-S &l SIGINA1.1% PROGRAM STAMING
Full Time I:gtrivalent (FT£)
Authorized 20115 06 2006 07 2007 08 2()(18 119 2009110
TOwn sm.0
Positions funded Funded Funded Funded Funded
i't,hi , 11 rf, Dire t
1, 11 a },ill I 'll L' r fl.?0
ill i~C!'!I1:.';lt~CI?'.
I1, 11 ll,~~ I1, II II_ fl +1, I1 [I-7[I
ltllni; !„r,lti\~ ~!l:a•,t
1.' 1.- L' (L~;
%t:!ll
0
I'ai,l: 11 ,l'l., Vii, tlll; .
I, II _ {I I1 : II „11
\t(1311171 ~t f.:U\~ ~Ci!~ia!1
I}-`{1 - _ - - {~_J(}
t ~.!tl I' .![k \ \t.!11'oi 11 i
t" i? Ltl 1.I III ].[IIJ
Sr.1'ar},>tl ~1ainlll;ws;
~r - l.lul u,i~= _ j,ull -
~!U!3 Ifi~~+1l~E
1,11(1 - - - - l,l)p
I fct• I ri111I31cr 1-hJl Cfi
MIM- 1.Inl 1.(10
1':11'(., t\ ~I;!Illi 11 oTkCI'
~,I III ~,iEl ; -t) tl -}.f11) 4.00
1'1'11 tillI, CI'\ 16u1
- II +I1 - - - -
FO AL PROGRAM FTEs 8.70 5.25 6.42 6.42 7.70 8.70
M15!06 2006:07 2007108 2008!(19 2009110
Temporary Staff /it) ur.%
Funded Funded Funded 1:11 lifted Funded
\lainlenanir lti i tanl
650 1.000 2011 200 200
FOT LI, ANNL. L1. 110L RS 650 1.000 200 200 200
F1. 2009110 KEY PROJECTS
Strategic Goals
Key Projects
Infer-Pranram Work Project,
ProL,ralll Ali+tl «'lll l'[1I111111IC 111 plan and coordinate work pr(.Iccts. such a-~ roadside
Cle.111-ll]l- [h:l[ LISC 110th Parks and StrlCtS ])r0t'1-,1111 5[alf allCl cC]lllplllCllt it) IllCl-2a,2
Good Gover•ltauc•c'
d2par[m2n[ tSficicrn\ and addr2„ lar,2 ~ca12 maint~nan~c i„u~,.
1.11surc 1c~ptnl,i\~.
aCC ntllalll2 ,111[1
Pl11.11 cr, hip with Other 11im crpalltieN
colklboratly e
Staff R Ill C0n11I111c to ]1L1rSLIC 01111fll-[L111111Cs with lhLi11 iiLencM" 111(11 lwy c similar
"00CII1C1I1Cc°
SC3\1Ce 1ieCdS 1111111 cf1C}1'1 10 I'CC1LlCC pICI Tr 111 C\l)CilClltlllCS. SIICCCSSIIiI 011L
illll"
COOrdIMICCl CtTkI1lS 111dLKIC !,I.1ltl[1 1-21110\ a1- P,-I\ 111L' Ol)CrelioilS :111d brush 1cmo\al
aell\ 1tleS.
Public
Capited Improvement Projects
111,1'((~l1'trCtlll('
1o increase Cfficlenc\ In and ]liana<,2n12nt it) ctimysknc C ilplial II111110\21112111
MillIlialll the
Pr01e. s. Slrcet" prllsralll "gaff \\'lll contiiiuLC to preparc "ItCS ill alliance of
Chlldlf 11!11 imcl
CoIIII-alai,r l\ 011.
ax '111"1111111% (if
public 1'11ciliucs.
Town-wide Tree Priming
transportation
The Program pr0\id2~ rlulinulins aril 111011it01- the urban ](,rest tin' both tr22t and
s\,,terlis, arc] ether
park facilit\ trees.
public
l[1lratill"LlCllll'C
I)-I~~
I)z) PARKS & PC;BH(' «VOJZKS DEPARTMENT c)3
Streets S
Signals Pr
ogram
200;i(16
20061107
2007108
20081)4
200910
Performance Objectives and Measures
Actual
Actual
Actual
Fstimated
Budget
1, fiJfri \I11i 1;1tci~.Lli;t (lfILI .`I'%I1:C }ice/I[: ~ i:ri 1: (1!'~;!J:~
;i. Pel: Cilt.l~ C i~t ~it~:Ill~_ll[ 11131 Yll ilai~~17~ ra'.?Irt it
- ~ ~
Nlthm da% Lfnotlficatioll:
1(111°:.
]11:'"~
1111".,
111'.1".~
b. I'er~erlta~~e of [ralti: sit~nsl> nlc.rill~ ~ l~Ibillh alrJ
rf~cmiionaI tait iuidclines:
I:1'r~
11111^,~
~u:°„
Ilur'„
11~1r:.
1: PL r,: en is ti of re-idents s.in, i.d ,I irIT tic ft1 II'>
ellt'r1 to prm Ide and I11allltall7 atreel II_11h:`
vf)"
uil°.,
tk l"t
~1~~"0
411"
Tn nrrn~itft sr;1~ lalif 'ir,;~ r;!,ntt1 f~!liri,', ur , 1.171111,
irrrlu irl tr! Te) n
a. Percentage of trattic signal ima l`ln,:uons icpaitcd
kitIll TI threehoursofno6fca iion:
In11^,.
b. Percentage of stop `ices repaired and repla'ed
»11111112d hl,urc 01 notification:
In(P'tr
I Clu'
y,°,~
e. Ili%emem comciiiion IrdeN {PCI):
-4
-d
-4
-4
74
2005!06
2006107
2007!08
21108!119
2009110
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I. \ulnbel of Tn .n street liehts Inain[3itled:
f-~
I
I
1?
I
\t111111C1.Of PG to I- slreeI I i Q h t ~ II70 n i t o re d b\ -hD\,
~V-
li}I 111 TI'monal it%-:
11MUM] numt-cr ofTowl sheet lighls repaired:
114
1 act
1111
I;i
\Lmitm of siionah-red interne,:tion, nl;lint;;ineil',
ti
c'fsutetnl I1111Jn:d:
I In
I",
i
I'lh
\ulnh., ,'1 Irlt; . _ •a. ,~p,:rz1:
-
-
-
l oral number of trafli: related ork orders comhlctctf:
~ I ]
;:111
u l
_ n
;n'•+n;e! ,!;!i~kic;r,rl Prr7<lf7:ancit
[)-1~6
Parks & Public Works Department
PASS-THROUGH ACCOUNTS
PROGRAM 5999
PROGRAM PURPOSE
This Pass-'I 111-OLILil I'MM-,1111 prov ides iul acc0uln1in!_7 slrLlclLI'to ;cparate o)l,_! 0in<< PM'k; 111d PLlhliC NVOi-ks
prO;!ra]n ilet]\ tiles 1x0111 applicant Illlll ing L1l]Illzcd lot' external cll«illecring scr" tees Coniultlillts. iuch LlS.
lraillc i1LldV C11`_111CC1']n<'. sLihdl\liloll map chccklll, and ,COted"M1cal re\IC\1.S. I CCS 1(11' 111c_SC eXlel118)
dcv elopmelit services arc Paid for in adviltlccl by the applicant. with the funds then applied to a purchase
order. .111 ilIVOIC°s ti-0111 the c011sultiluls M-e s1Ihsequcnt1N' paid OrLIt Of The appliclnt'S acrinnlt until the\
Zcrn intl. A11V rtnlaitliM! balances arc rciLU-ncLI to the applicant. AccnuntimM fL,r thc;c aclivitics in a
separlltc aCCOI-Intlll« stI_1ICtlll'e 1110\\ S 1110 lrllc Cast 01Opcr<1110115 to rClllain Ilium a Itlllll a progralll.
chillinalin' unrelated tundill, IILIMMtiolls 1x0111 \'Ci11- to \'car. This pass-t}lrou<,h approach is clls0 used ill
the COlllmllllltV' Development Department 101, 111CII. siillllar projects.
BUDGET OVERVIEW
[ hcrc is 110 bud<<elar\ impact io this PI,0Q1,i3n1 as rc\enucs ill equal expcndiiures. I he re\ eiiues and
CXj)C1IdIILlrC> rclleCI esttnlaics based Cell 1)1,l0l' veal' trends and knoN\n departmcntal Operat10111. At fISC31
\'car-Clld. aCtllill~, Illa\' difIC1" SLIbSWIlllall\' 11.0111 i l'1 `iiltll bud,eted I1Llillbcl"s as the qualltity and sIzc 02
~n inccrin tees \\ilhin the coillrnunity in am -,i\cn \ear i; it t k11L~\vn or deternlinahlc 111 ad\arlee. 111 is
hltdL'ct rcl~c~is a reason ablc caul Ltte }111 . `
t)-1;7
ZO
PARKS & PUBLIC NVORKS DEPARTMENT
Pass- I hrough :Accounts
SL\IMAR1 OF RI:\ 1'=\LES:\\D Et1'E\DITLRES
c-,3
2005 (16
2006 (17 2007 08 2008 09
2008 09
2009,10
Actaaals
kellials Acnfals :adopted
I.slifli ated
Adopted
REVIAf,S
Srric, Cl:r,'_~
; ; ;y;
---yy- II_ U`Y I 1 -.11f }I I
' l l l.ti- l
?7LI_pf1U
L
41151
IZL\ L\LFS
57,650
85,332 103?09 117,000
210,874
270,000
I:XPLNDITLRES
ticrh;n' N oad RcI'% til~
017L ifill' L.ry>cMIii:rrc'
`°.{111
1 1 1 U~-~9U 3 .01111
'_10-ti-4
270.000
Fix, il.-1.r \'1\
-
- -
-
-
111h 41111.S,V'1'lC~'
VO I AL EXPENDITURES
57.699
85.211 105,290 117,000
21(l,871
270,000
1) I ~R
Parks & Public Works Department
EQLIPNIEtiT REPLACEMENT FUND
FUND 631
PROGRAM PURPOSE
The V.quipnlenl Replacement Fund l)ro~ rani prt)v ides flll1diMl fOl- the rC111AXnlent acquisition of l LM II
N chides. ecltllpmelll. ind Information tCC11110101T' CO-St111S 111't'alel' thi111 S10.000. 11111iLllly' Town vellicles
-111d C(j1Iil)Illel1t are CIMI-{red 10 the l)FOi_Tl'a111 hud!,el rcquestill, the assel. A 1101.111-11 Ilfc spa11 1S CACLllaled
and replacement costs are then chan_,cd hack to the 1)mgran1 hay in« Custody and 11SC of the asset by mean's
of internal service cllarLcs o\cr tilt` assets 11SC1,111 life span. These inierllal Sel-\-ICe Char(_'C_S 'ZIM1111L11MC the
1lcedcd funding to replace the -iow.u'-, vehicle im(i equipn]eut assets at the end ol- their useful life. The
result ofthis funding,' Structure is a smoothing, ol'operatinU' eXpellseS and a 11101c: ctcrlu-alc rcilect 011 ofthe
actual cost ofopcratiolls.
TLM r1 \ Chicles alld equipment purchased and maintained b the To\\ n's Vchicle Mainicrtance Progranl
are Coll-,I red for replacement based on the vehicle nlcetin-, predetermined age and or milcagz criteria as
set f( -ill ill the ECILlipment RepkitxIllcrlt Polic\'. Vehicle Maintenance pcrsorlilel e\alllate vlhicIcs
scheduled foi- replacement before a filial LlCtcllmllat1011 IS made.
BL D(;F 1 O\ ER\ 11-_\V
1 1115 pro_=rilll htld{'et Includes ftmdin~_, for rc1)IaCCHlellt \ CIIICICS anti CCILliI)111Ct11. 1311}~I':9I11 CXpcllCiiWl_CS
C11i111LC -;i211iJIC3t1t1N e3Ch \e31' dllc tip t11111112 Of IlliIJ01- 1)nrchaseS Of eglllpllletlt. A COMI)IMItloll tit defell-ed
rel)laccnlent. upgrading, l-cl)lacing mLl refurhi,llin F vehicles and equipment ltre proposed, h,lsed on the
l3lltI boll of llle \el11ClC etllllp;llCllt :Intl el,til CffCetll'cilt55. ThC total "Chtduled \el11CIC and eLlUlpnlCl]l
rcplacclllcIll Cost for F- ~I)f_)Q 10 1 5 \ l t,y,l Y 1. A])prc,pI Kt110nS bLlil 'C1C[l Ill I Y 2109 111 HICllide ChC
rel)Laeelllenl of olle Police 1-1111-King colilrol \elllele. ollc Pohce pair-] \C111eIC_ tall[ Pol1Ce nlotorc\cle. alld
OnC PoliCe 1101-id Staff vehiit le. nlld 0110 PMV l1\hrid ~,t31f\e1lic1e.
Ill addltiOll. the l)rC)LT;all] v\ Ill titriitCCle311\ I-Clllo\ C \ chiclcS fFOlll the replacellient SChCC1111C 3i a co'l
I-Cdtlctloll incasure to ]educe oper3lio11a1 cosis to 1'0\\ 11 dcparllnerlls. PI-OL11-illll SUflf \\111 C\~111.I,ile IhC
current flcel inventOh and evaluate each %chiclc's fi,equencv Of use alonL' vvilh tilt LlepII-MICnt'; needs
a •ainst the Equipment Maintenance and Rc1)lacemew Policy. Vehicles rcnlo\ CLI from tile Fel)klCelllelll
schedule Will not he replaced once they are Ilk) 10111-'er nperational. In the lull`,-tern]. 11115 will reduce the
SIIC Of the TOW11 vehicle fleet and reduce the amount of nlonev held in the filed halancc. This il:;essmcllt
1) -1~;()
i-_) PARKS S PUBLICN (ARKS DEPART11ENT c~
Lgilipment Replacement Fund
of Me %e de invels p- xrill take place nnnuall.~ f0F the ncNt three to four .elu s or until all unallocaled
funds in the fund balance are realloeated. As a result of this. appnoinuttely 5160.000 still result in
opcraiional cost savings for Parks aml Puhlic %ots and appmxinmtdy 534,(KM for the Police
Dcl),1nment for F1- 2009 1 A
Staff W also eSplore replacement Cost? VC1'~,Us rental of eCit 4mnent. in order to reduce ongoing program
operation expenditures. AssestiR1ems homeIT haenml and emelnlal dAgnostlc and repWr facHby coats
" HI be conducted io detenrine the I umi cost-t f f eCllx e approach of sera ices.
ST: TENIENT OF SOI R( E AND USE OF Fl \DS
2005 06
2006 07
2007A8
2008 09
20080'1
200710
Acnrals
:lcm is
Actuals
Adopted
Estimated
Adopted
SOU UT OF FL ADS
Be inning Fund Balance
D):st mated - Gas Tas assets
331u),'()
„ii,uun
-
-
-
Di:s ,.haled - Non-Point Assets
2_`1.u}()
2119- 31n
IOL531
144631
149031
148531
Designated - Genf Fund assets
2A2128u
2194A64
3,IL ON9i
21410 N
2MUN
3,I MA04
lord licgmOng Fund 130ance
1401310
3363,494
1161.526
1091850
1091850
3,171135
Moms
ImeToxel"Ilnwntal
( har1nr SCrcicos
3l7(,`N}I1
35'.-fiO
394.100
410.4-0
410.52c;
339.280
("a S"mcs
6,4-f;
-
I -Do
V""
5 WI
-
Towl RCc LIluc
401370
357000
40%460
421.470
421020
339,280
TOTAL SOL RCE OF Fl NDS
S 3.894,680
S 1.921.194
S 1570,986
S 3512020
S 302370
S 310415
L SE OF FL \DS
l p n,litum<
i )II,I '4111`,' I'. ;I-'IIl11!!i.-
It 4 [i 4
I,,Ial I ,p,,nJimre5
20LIS6
361668
431605
351837
316.255
178.697
[)1 owm p jr.,n,W
Iranslcr, Chet
Ili in!!h
; rh yn l
44.;;u
'u ,nu
,u'+x l
194.000
1 ,I.11 (11,eralln_ l r:ln4 rs
130.01111
396,111111
41530
X11)80
20380
191000
I.ndlll'_ 1 ❑ d 13;mmw
I~csien:ned - tia; Ta\ Asscrs
3!!.ly'n1
-
DC>ICn;!leil \ot3-P01111 AS~C15
1'!I :1
14,631
144-11
W-31
1 .831
D.1I1_'11ated - Future Rtplacentt
9`J4.4(,4
;.1y411 15
2.441.21
2?,. 4 1 14
2,%3.887
lotal I:ntiln_ Fund Balance
3563AY
3.161526
1091850
1138213
3.1"xE05
3,141,718
TO UA1, LSE OF FL NDS
S 3.894.68)
S 1521.194
S 3,571986
S 3512.320
S 3511370
S 3.514,415
WIN)
~c7 P.1RKS & PUBLIC WORKS DEPARTMENT o3
Equipment Replacement Fund
KE1 PROGR.-11I SERVICES
• Assc~,:)Illclll Of CC111CIC .1110 LCjllljllllC 111 t01" prollcr 1"cfilaccillent llllllllt' alid till" fuct c f f lJCllc\' '11"d
f llll4ll~~ll~lfll\' -
• ~ l~~t CffCCII\C]]Ci~ tillllfle~ ~lll' <1»Cl Cc1il :111Lf 1'C41~ISLC171z111~
• .~Cellllltlfalc' 1i}ifiI'L~})11(ili llll~l'llaf ~CI'\ Ii:C Cf1.1CL'C~ f\~I~ 3v21 1~2}?f:1CCi]1CIll fLlI1~fIS1L'
♦ ('001-dlililtiOll W1111 T O\\ 11 DeIVI'II11CIlt~ t 'L)[- IhL! m1100111 JAZICi l ill 11110 ~,Cl'\lCC of Ile\\ \ cfllck~, and
calf t11f1Illelll
£QL'II'\l E\FRLPLAC1:N1£\I PROGR:\11STAFFI\6
Full lime Equivalent (FTE)
ilthoriicd 21104 05 2005 06 21106 07 2007 118 2008!09
Trnrlr SIU11 Positions Funded Funded Funded Funded Funded
1e h unt Lr l3ni~ian i1-In 0.10
\Cri It nl I I I I 1 III,, TI, C 1n[':1 It _ 11.111
'I Wal L wIipnlent Replacement FTE - 11.11] 4.10
D-101
,K) PARKS S PUBLIC WORKS DEPARTMEN"f C~
Equipment Replacement Fund
FY 2009%10 :xSSET REPLACE.IENT SC-14EDL LE
2009110
2009x'10
Rescheduled
Scheduled
Replacement
for Future
Dept
Program
Asset
Replacement .-asset Description
Replacements
Budget
Replacement
PD
Parkinu
SS
Parkin Control cchiclc nvmow)
)
3;,6b?
PD
Palki[IL
;CBI
Parkin<,Contiol~c•hiclr
5
35.663
S 35.663
PD
ParkiIIL
;916
Parkin-,Conllol %chiclc
5
35.663
5
3. 5.60?
PD
Patrol
;91 1
U' Chc~ % Tahoe
5
43.~(.1(1
S 43.s(11I
PD
Patrol
5x1I o
02 C IICCC I ahoc
5
4?.scu.1
S
;.wlIU
4
PD
Patrol
5592
02 ChCN, Impala
s
2? 643
S =1,3(1(7
PD
Patrol
5x115
0, Croon Vic (-4'-01
S
25.45ir
PD
Patrol
5921)
0' Coon Vic I-426b1
j
23.4;1)
S
-450
PD
Patrol
;921
C13 Cron Vic (-4'691
5
2_7.5hi1
S
?7_Sb(}
PD
Traffic
924
BMW Momrcwte
5
26.311
S
26.31 1
PD
Traffic
5923
BMWNlotorcvcle
5
_(1.311
S 26.311
PD
lmc;tiLatioits
;894
02 Ford Taunus L\
S
24,406
S
24.406
PPN%'
Parks
4231
Brush Chipper
s
4,71 59
S
34.759
PPW
Parks
-4197
2100 Galleon Spra~cr
5
I .331
S
13.331
PPW
Parks
4224
100 Gallon Sprtccr
S
17.60(1
S
17.6110
PPW
Pall's
5(163
Ikmcr Fork Lilt
)
19.;7(1
S
19.370
PPW
Parks
;R93
ToIoGround%ItrSICrlrelnUvY1
S
~I.724
PPW
Parks
;595
521" Toro.Wmcr(remo%e)
S
1_3.790
PPW
Park,
;6'95
n3 RanUer Pickup
S
I4.5u(1
S
I9,50f1
PPNV
Park,
4219
99 Ltilin Toilet
5
8.91(1
5
5.410
PPW
Parks
4209
97 Fermac LoaderSelaper(remoNc)
5
;9.(148
P P W
Erimneerins
59110
02 Croon Vic
ti
25?U11
S 32.(0(1
PPW
EnrincCrinu
;8;8
00 Ford F150 Pickup
5
29 ~111
S
29,810
1111W
Sheet,
-4195
La%ton Pacer
5
30.6511
)
;f ,bSO
PPNV
Strcetc
-41(1(
Emulsion Spra}rrIIcmo,el
S
12.5011
PPNV
Strcetc
;S83
Ford CNG Pickup cekend n ork cr, ti"
S
2(,.ti00
5
26.800
PPW
streets
;1113
93 T%mco S%%euper
s
89.000
S
89,00(1
PP1V
Street,
5095
Zicnurn Tilt Trailer
s
44.70(]
S
44.70(;
PPW
Street,
422!;1
95 Vjhralor Roller r.Ictnon c)
S
;0.4116
PP1~
Street,
41 US
HZ firCrompre,;in'IleMOcCI
S
1;.41111
P1111
SFrCCt,
;88;
(II Ford F?;(I Pick-up
S
26,\1111
S
`'0f1
PPII
Street,
4-1 15
Crntcrete sm
ti
l0.LIS4
C
1o1 q,,,-}
'IO'f:\I.TO\1NRF,PLACEIIEN'TS:
5
1019.392
S 169,074
s
*87,IR4
D-102
Parks & Public Works Department
VEHICLE MAINTENANCE FUND
FUND €32
PROGRAM PURPOSE
The Vehicle Mailltcmince Pril4rraln Illallllilin, lie I mVil'S \ehlCleS alld Cilllll')lnelll 10 Clh UrC eac11 plece is
Sale al1CI \\'CII-lLlncl10111t1cr Pro, ram I 11 rllt kits pi-c\ entl\'e maintenance and repair tilt the 11111"11 , 11eet
of 91 vchide, and 62 Pieces of lil-'ht tO IICNvy dutV Cc~n tl2lcti011 equipment. anti tic tuclin'., Svslcllls u."zd
by the vehicles equipment and the Cilt 01' Sc11'ntOU,1. 11'110 Uses the Tu\\n' C\G 1'11Ch1l1 ~,t~ltiOll 101- theil"
CNO powered \ chicle". A combination of- in-11tlllae personnel and outside colilracloi*s is used to provide
assorted maintenance and repair scrt ices f(lr tic Town's \"eiicles and equipment.
BUDGET OVERVIEW
The FY )0') 10 hudLet reflects a reduction in expenditures due to budget limllalion,. "I he rttirenlent of
I.f1 FTF I"Cluipment Mechanic is anticipated this fiscal tear. This tacallt p0,itiOll d[ he I-eelas,ilied to
an Apprentice Mechanic. Mlich will result in all I mindiate personnel :ay ijl L';, anal j)110%VS list iintu"e
professional de\eloplllent Oppol1ll11HIeS \1'1111111 the department. Based on declining fuel costs a 10'u
I"CtihlCll~lll (riel" last t'CLIr , bLli§`'2t 1, I"tCllIlllllclllltil. It is l?re111atllre lO Pl"otCCT 1Chat illel price, slat' be lon,
tcrnl- ht~\V'eV'C1. a °o increase hi[-, hCC11 flclorcd 11110 the operating bud~1-el io ~7f1.,:t pt7;;ihlc ,lHl]"i tellll
lllcl"Cases.
D-Io"
L~cl P:1RKS S PUBI.W WORKS DEPARTMLNT c,3
Vehicle'Maintenance Program
STATE\IE\ I- OE SOl RCE AND LSE OF FUNDS
200506
20(16 07
2007 08
2008 09
2008 09
2009;10
Actuals
lctuals
\ctuals
\dopled
1:stinlated
Adopted
SOt RC F: OI= Fl \DS
llcjil in-, Fund BaLince
I ndc~i~na!c!
-yy
19(1--
I.,ul
?1.=111
2(,4. 702
Iut,il Bc_inrull_ Futld Balance
152.273
137,799
190.877
231.301
231.301
264.702
I\C% Cif J C?
"I1;Ir'Cl IOr St'rnce-~
`Ul. l»
CV-,:AI II}
bI I.F.I II_1
(~;-,11111
6 ?-,I(}f1
61 x.400
f Wlh :r sollTk c>
-a1
fz l-
Total Rc\Cnllc>
501.765
598.530
612,247
637.100
637.100
618.400
TOTA1. SOL'RCE OF FL \DS
S 654.038
S 732.329
S 803.124
S 868.401
S 868.401
S 883.102
USE OF F1 \DS
F:xl)rndiurrC<
SalariC> and BC11cIFts
23N.67I
,
7
2f1
X 1.(126
7.700
2 7.
7 ~;11U
74,374
OperallllLExpenditures
261.iw,
20 1)
2«.~t)7
341.600
116.191)
3111,45 0
I olal 1_\pctlditulre
520.239
541.452
571.823
639.300
60:1.699
604,824
Opiratin!_ Trallsfcl>
I ranter to Gcncral Fund
-
-
-
-
7 ntal Opc[atinw, Trail4cr:
-
-
I_lldin' FUlld Balance
Dc,l^-I13tcd
i nlic~l~•ttatcd
I -{111
I~III.--
,:1-;n1
„y ;Ill
~I.;.-III
~-ti 3_8
I lit.;] I n fin_ f un(I B,:i.incc
133.799
190.87-1
231.301
2129.101
2314.7112
278.278
101 k1. I SF OF Pl NDS
S 654.[138
S 732.329
S 507-124
S 868-4111
S 868.401
S 883.102
D-104
Er) PARKS & PUBLICNVORKS DEPA-RT~IE\"C cs3
Vehicle Maintenance Program
KY-N" PROJECTS
Strategic Goals Key Projects
Repair Ahedides
The N chicle inicm ice l'rtTi't m coullnues a review o1 c.\iSlillg loll-diallLe and
Mat IIIellanCC rCpail- 1CI I CdUICS to dCk 11IillC 11 nllpl"L,\elllel115 \I 111 lncl'ca~C `
efEdencV and or customer ScrVlcc. In addition. the pro_rmll phis to conduct
eompamm e amll'~c,; oil Ill-houSC Vel'SuS \ Clldol' costs to dctclll1111C best options for
cost efllcic'llcV.
•
Good Gorc i-na rc'e
I:IlSUrt 1'tSpo11511 c'.
accoulltabIC and
colluhorutil e
'~ul crnance
Co» /it1111ity
Cher acfcr
1'rescl"1'C and
Cllh,lllcc lilt
Heef .11auagement Srsfem
The V AKA Ahmelmme llri}Lr,1111 s asset rrial1I1geri1Cill lIl1orril111ion sy.,ttrn will
track a vehicle's total rep,iir. maintenance and filed Cysts. 1 his S1 merit 11'111 provide
reliable and quamiultil e inkrinvidon for rcplactnlent decision." and opcrational
ctllcleIlcieS t )Ilt'olll!_' symem lralrib-ig and lull implenlelltmbn "A continue in FY
2009 lf_l. In conjunction will the Town Marimer's Office, rcv ic" the Mum
Equlpllltllt Maintenance and Replace polio' adopted by I-o11 n Council in 1999.
LOW the Ve1AR cduiplum acquisition and replacement policy. and eValuale
Police Department heeds for take home vehicles.
Del7artment Joint Projects
Vehicle \lahscnuncc IZgmW ataff a ill continue to participate in Department joint
project, on an as-necded basis. which provides additional dcltiartmmal ileObiHtV
for major pro,jccls as well as participation in sto1iii-i'espolltie activities.
E 11('f'gl'-Efficient Vehicles
The progrram will continue to pursue ener«V-efticicnt Vehicle, ,1', the replacement
schedule and functiouulitl' rcquirenlerltS allol\',
appearance
-llfcl'ttufl►'e Fuel Strrtiorl
character and The 1ro-',m
1 I l hrOVi6c; Comprc;>cil \atural Gas fCNGI for tllc 1011 W: 11eet as
cnV ironmtnt
1V ell as the City of S,lrato,-.a'; C'NG fleet Vehicles on a 1,1111 cost 1,CC0%erV basis.
clualill of the
C o 11111111111 t '
KLY PROGRAJ SERVICES
h-0% idC pre\Crltati%e maintenance and repair; for all TO1rn gulled 1 chicle; and cyuipnlent
Ni'Jiltalil the l0\1 it S tuellll" S\:,Mll Ill lr,t511'uctllrc fOi- C N(1. gasoline. and diesel IUCI
1) -1Y
P,-) PARES S PUBLIC WORKS DEPART.AiENT e q
Vehicle Maintenance Pro-ram
VEHICLE MAINTE.NA\CE PROCR.A\I ST
AFFIV;
Full Time I-qu r'rrlent (FTL)
.authorised 2005.06 2006 07
2007 08
2008 09
2009/10
T,wnStei Positions Funded Funded
Funded
Funded
Funded
SU1 IC!'intcllJC111 11. ;!1 n, 15 o"'(1
II -?II
tl- ~I V
030
supcr%kor - (1.11 II_0
11,11
o,lt
-
I_quipillcm Mcchailic Loll ~,IIII ~_{}II
?,iVi)
141V
I.(it)
ppl-ciltiiC ~It~halli~ I_iill - -
-
-
I.00
lrirnini<n.ltitie tiC~retal~ II.2o
0.210
I'ul,liL %1 orh, Sl,«i:ili t - II,'ll } 213
I1,~11
I. II
-
Total Vehicle NIaint. F 1 LS 2.50 2.42 2.57
2.57
2.57
2.50
2005106 2006107
20071'08
2008109
2009/10
Performance Objectives and Measures Actual Actual
:actual
Estimated
Budget
1. Tn l,rnridc wf', oriel wictional rchicie emel equipment
,
;1. l'CrCeilta-1C cif flea in C01111lit111CC Uith 11111intCnMICC
I(loll
IMY,
loos r,
schedule:
h. Cost Im. mile. b-\ C:klss of equihltlcnt rl.ilc.
('rl ti! !'['l rl(!cr'!ih'll! [-057=tit!7111r11 cr15f lh•1' 11111c1
1'uh(,c•. ,:n: 7.: r::
111,11
1S} ~l
(r,'swva/l ""I-liO71:
11). A
So -6
20()~Mfi 2006107
2007;08
200,-109
2009.10
ActivitN and Workload Hibltli-ltts Actual Actual
Actual
Estirnmed
Budget
I. ' lHlllkel 1 I,,,iiit Ill:!IlltillllCd: - 4
45
4;
45
~u11111 CT Ct I I C,111-d lit\ \LhIi lrs Illy I I I i:lltlr_',I', - -
-
-
h
\utllh~r r li ht j un lnrtl l}„ii cr\c}n fc Ili;llnt,unr.L ?i,
-1. I'irc~~ I~t cyull,ul~•nl mnintain~tl Ih~,}n ~Itltl lieu+~ dut\>: r,l 6I
r,I
r,I
ter,
I)-100
Parks & Public Works Department
FACILITIES MAINTENANCE PROGRAM
FUND 633
PROGRA.M PURPOSE
The Facilities Malnten alncc Program pn) ides sen ices to ensure Town face dRs my safe and ltillellollal
661- public and enlployee use. Mdintcnallcc ,cr-ice, include custodial ,crv ices. clc' alor niaintcnance.
iclephonc systems. hemig and s'elllllalion all" systems. AddIg impro%vinents, lacihty ,ecurhy% and
h`,htIg gems. l:acllltles program ,lilll also plan. schedule. and manage small aml large budding,
facility project,, such as Building rcluodchnn American Disability Aci (:ADA) atice;5 related
llllproN clllcllls: rc-carpcting and 1t ork space recorlIllgsurations: roof repall',: IlE'il hg drill Or ClllWJA&llQ,
s3sion Iluprov'eillenty elewor and elcurkal sw0ces, and A other aspects required to keep tile Town's
Facilities well-lilnctioning and safe. This pr grans also prop ides property nlanil< guns o el fight Ar
I,owil owlicd rcnial properties in the \ icinity of the Civic Ccillel-coillplex.
Ke vmles lilt" this fund are obtained ihnough asnessinent Cllaije-1 acks to town departrionls. haled upon a
percentage of,,quare footage assigned to each depaitmna. The Facilitic \lainicnance Pro<,r.lln pay's for
all operating, expenses. including lllrllties. rcimirs and inaintenance so Me dcpa mems are in [Ural hlmling
dose Iacllit~ expenses through these allocalloll,. Ref enues al,o include i-eni receipt, 1rolll l o`k n o`, ned
properties, including, \eighborhwod Garner rental, and trey residential properties located next to the Town
Cix is Centcr.
Ho I1 21)(19 10 budget 1'eflect, a reduction 111 e\pelldltuves dire to budget llillltailons. Contractual
IllailitenanuC for routillc 1-B-AC issue, and palby lot lighting has been reduced and these tank, mill be
transfcl'red to prioL'raln staff. While matt "Ill miugate the impacB of Th rei minion with Isle a[1111t1011 of
icnlpiorar\ part-iime,latf. We max be IIn ased r"pioll,e We aw n oli-emer mn) 14m 11 ,[ail 1'eiltle>i,.
PI'tTa'anl pllnllled proiects include continUalion o the replacaneni and rebuilding of two of the C'I, lc
('enter's plain air handlers and significant addithms io the Nrilding control system. This upgrade o7 the
I IN AU ern 1, in coiordlnatloll with the replacellollt of tilt boiler at C IX lC Centel'. `X hiCh Xti a, t:l}nlpleted
in FY N07 (K and continues the major ovcr-haul of the 11V AC ,~,telll al CiN is ('cluer. l lie progranl's
unspent appropriations conlrihute to a iluld balance a ed f6l- l)lalliled and tull)lanlod repair OF rel,}aCC11olll
facilities projects.
L~z) PARKS S PUBLIC WORKS DEPARTMENT cs3
Facilities Maintenance Program
Another project that will be co mintiim-, throtwh FY 09;10 is the implementation of a new asset
ilia naL;etlleIlt Computer prograin that \N ill record and invcntol-v all Town Facilities assets. One of the
lone term bencfi[s of this progain will be the ability to forecast replaccment of large inventory assets.
his pl"02151-alll C011tribUt S l)rQjCCt management and site coordination for the Los Gatos-Monte Screno Police
Operations building project and the new Llbrar\' bUlldillg.
STATEMENT OF SOURCE AND USE OF FUNDS
211115/06 2006,107 2007;08
20(18109
2008109
2009110
Actuals actuals Actuals
Adopted
Estimated
Adopted
SOURCE OF FUNDS
Beainoina Fund Balance
Desiunated
- - -
-
-
-
Undesienated
I.o(W.905 6X9?73(.650
968.?US
968.508
052,66=1
Total BeOnninc Fund Balance
1,000,995 689.263 738,656
968.508
968.508
652,664
Re%c9nneS
\lisc,Alaneous Other Taxes
CQ.141 57.111 14.656
;i.[li}0
15.(1110
15.000
CharResfor Services
5111.100 1.)06.830 1.0-15.425
1.01;8.9(}(}
1,038.900
1.006,600
Other Sources
65?11 x9.31:}1 62.714
64.'I-)Q
69.76(1
63.600
Total Rf%enues
1,007,454 1,143,352 1,140.810
1,138.200
1.123.666
1,085,200
Operating Transfers
Transfers from General Fund
- Y ~.>U0
Total Operating Transfers
- 15.500
-
TO'FAL SOURCE OF FUNDS
S 2.008.449 S 1.832.615 81.894.966
S 2,106.708
S2.092,174
51,737,864
USE OF FUNDS
Expenditures
Salaries andBenetits
1'().(6- 184.535 1115.41.15
`'-11.01111
3, 3.5n0
60,"96
Oheranne Expenditures
15 6vI.53!! 6-9,04'
855. ,111,1
?,456
799,4>O
Fixed :1sgets
-
Impro% ememsanal L. p gmde_
'15.1,4 11".1111
~f V,1,hl.lll
ill,l111(1
"'0.000
Total Expenditures
1,302.736 905,227 901,458
1,146,500
1,005,956
1,146.246
Operating Transfers
TransCcrto GFAR
16.450 I88. 32 35,0011
45(Uh,t)
433.554
35,000
Total Operating Transfers
16,45(1 188.732 25.000
450.000
433,554
25,000
EndmL Fund 13a1a11ce
Desk-mated
- -
-
-
Aide St LiPlled
6111 9,~6j 135.656 i(IA
5111,2(1\
652,664
566,018
Total 1-ndim-, 1:und Balance
689,263 728.656 968.508
510.208
652,664
566,618
1-01'AL USE OF FUNDS
S 2,008.449 S 1,832,615 S1,894,960
S 2,106.708
S2.092.174
51,737,864
D -108
E,-) PARKS & PUBLIC WORKS DEPARTMENT c.-3
facilities Maintenance Program
f1. 2009;10 KEY PROJL- CTS
Strategic Goals Key Projects
Orer.sig,ht of Cupital Improvement Projects
Assist in the o er;ight ol-A Milky inylm=ouems planned My 11' 2009 M.
inCludlllt". 1110 C'iVic CCMCr-, I IVAC pro_jcct. and the Neighborhood Ccilicr•,
sound allcllnatioll proiw.
P1~61ic In fr•crstr•rrc•tttrc' Police Department Relocation
Maintain acailathebiitC clity it of f \lalla,xnlcnt of bLlildi W relocation deed,- 111 CO(A'dllldttiOn With the 1)0]iCC public facilitic>. Department', ()perations Di%i,i011 relocaton to the faCilitV a1 8900 1.0, Oato,
and
Bkd.
tran~p01"lalloll ,~SLCIlh,
and other public \e1v Library Construction
inti"astluCture Contillucll participation in the dc,iw'n and do clopment of the new libmv
buildilig.
Asset Management Pro rant
Inlplcment an asset nlana,'Cnlent prop-arn xz hich s% ill allow for To nA idc
invcmor of l acilitizs.
11E PROGRAM SE:RV1CLS
• Administer Cu,toclial. tC1Cl?hone, heating. ventilating and air co ulbionKg gmern maintenance
a memms
• Nlana~,C preventative lnain(enancc cotsmas Rw elmator. No and bnilllimg alarms
• Administer facilitic, capital impro~tnlent Contract,
• Ad1nini,tci• 1'epalrs and in1p1"h1 e1nel1t, t0 the WK S Il\ O II1L1Se1I11) blllldlllL', and t11C 1ZCCI-CatiOll
Dcpanincnt.
• llallai'C 111ICrdel}al[1]]L 1t211 >eF"~ 1CC rCL1LICStS
• Manage ll,,,.htkW and sly' my for puldic pa&Q, ,sasses and public purling- lot,
131 I1.DM. MAINTENANCE Pllt?c RANI STAFFING
Fall Time Fyuirulent (FTE)
luthoritcd
2005 06
20116 117
2007 08 2008 09
2M 10
Tforn Sialf
Positions
Funded
E Lill (1v(1
Funded Funded
Funded
t1'n ~~,p~ri•r
I iir
1.00
Luis
1.00
Park. \1,:1311 11 ol-kcr
n c i
u.`l=
-
Fowl Buildin:; Nhint. FTI:s
2.00
1.13
1.86
1.86 1.Q3
2.00
D - 01)
bo PARKS & PUBLIC «VORKS DEP-MZTMENT c3
Facilities Maintenance Program
2005106 2006107 2007'08
2008/09
2009.110
Performance Objectives and Measures Actual Actual Actual
Estimated
Budget
1n , N.+f17' ]r!,'. )r ?'i lf.'f' !:1'C ?l:1r INid ifUlcfirrli:; i r
111':1,' ~N1,l , n?('I1(:,.
I'rrcrnl rfr~~air-rrIut~~ re~lu~a~ ful4illr,l +ith~n - 9~^.
L)
[lay
h- I°rliClli !'t',vnix-rrlate!d requc,tc lilhillcd •6i1111rl - 1,.`",.
2005/06 2006'07 2007/08
2008109
200940
Activity and Workload Highlights Actual Actual Actual
Estimated
Budget
I . I „tal 'quare ha,ta~!e o filcililIre( IllEtln[aI11C~1-: 5'.0 00 5-.000 5'_111111
\3.0110-
1)~ II{Y(I1
lnlal nulnhL!ri,1•<:nnLIA t',1 ilit\ l,rl,j~~t<{nnn-(.II'I: 4
4
i. TO[d] nt111111CT Ot I:1Cillth- ~el'l ICC' ICCICIC~1.> 1CC'e11 t[1 :Ind 1 {)IJ 1 {}I I
\ i
I LI{}
C111111,1Ct C[1' .
A. I raal nuntl,cr Of kWililY TCtlair; rellilCStti 1VCCi%Cli and 101) I{I(1
142
1 ~(I
clmll,letcr[I: ~ .
Pi vyuurc' fi'mov'i' r y>nftcd lion) 1= } rfll; W) 1hl'ou""11 1' } 00.- 11R cQPIV I)Ofldad ~IWL' icinlh tlr fill
' In,u Ch'elih'd furl!!')' 1111
hul,'u', rrc+n„liu1 c'!rnlrrfcl_
-'1 (1t'f~lfl'17n!'li! [f.+~['-C-Cllie'Ir1 It 11 101:!'11. it111L'1f Ir['!'I em,'d /1)1'!111 !,f ific Tm:n ~tnicllfl'L= 177 INit!)Ifl+'d 1>I'
Ili,- Fif ilm1 'N
Divil imr.
11N~ If~I1f'~ 1'c'1i!'C1~ l11~ 1l~lrlc7l.t[Illtll'c ICIOl1f~'c'.
7h, +(/Hd1-~ 11)11[(1 i ..-0 NC:Yi1>C dHI' In 1112- C'n,11I+1,110 ) 1 111L P1 '11L L' O J)L 1'if 11!1115 B11111in
1)-17()
Parks & Public Works Department
NON-POINT SOURCE PROGRAM
Fell 221
PROGRAM PURPOSE
The principal ohjccti\ c of the \on-P01111 Sourcc Program is to keep debris and y4luku frclnl entabg the
fovvIl , Stornl drain swan which drains dircetly into the San Francisco Bqn This ohjeohn is
accomplished Ky providing street s\1 ecllin,, scrl ices oil all l um-on ned public street; and P,1rl,ing lots on
a rotatint" SCIICCILIt . ill adherence to the l ou-11's National Pollution Discharge Llinlination S\ stem
(MMS) Municipal Stornl lValer permit. To meet the NPDES Permit rcgLlil-cnlenlS. N011--Point Sow'ce.
FFI~Jnccrirl!iL and Community De\clopmcm staff 11 ill work in coordination as the\ nclr NIII)l:S permit
re(Iiiire, more comprehensive enforcclllcnt and monitoring, of development projects and their llllpac:ts to
the Stor311 atcl' rLlnof f f -0111 each site.
1311)GET OVERVIEW
The West Valle\ Sanitation District recei\ c> fundinf" froill the County of Santa Clara fir Noll-point
Source 1611ctiolIS_ based on 111-011crty tai rccciht,. ~I'hc;c receipt, are then disn ihutcd to four local
Prilgmn s that Aipport this fitncticnl: to Ole I o\\ n for operaI ng expenses 1numvd tllroll',h this pwgranl
acti\itics: to the West N alley Clean Mier Prourinl (I VIA-P) for the Touii-S share of the PI,Ogralll s
operating cvpcnses: and to the \\'e-,t Valley Sanitation (\VVSD) to reinlhur>e the Dim-ia for the NPDES
perllllt feo the Sallta Clara Valle-, ' L. 1-hall R1111of f Polintloll Pre\ entlot] Prl}`'raln (S(\ ( RIT) and \ SD
annual S101"I1) drain lll<Imlellancc u 111 L I hc~,c 1'om- pro'rams herfornl % arwits 1 Li11~t 1011 7 CLI111l'CLI Lnlder the
Federal C lcatl Waver An. 1=11\ tronlllental Weakm Agency regulatiow smol r"h"ll\L NPDFS herl bs.
Fach Veal". the Tou n and the Mulct coopcna el\' hr pme an ownne of the annual "M plan and the
aSSOeiated I~Lldl_' t fOr aI,llrnval pries to the cStahli'linicni ot'the annual ll,er tees, xid prior to the District
trill>Illlltlil_' lho.,c fees to the C011111\ foi' Ccdleclloll oil the l)lVl)'li\- tar roll.
I he NPDES PernAt 1\hlch regWa'te, cash of these fOUr is is~,llcd h\ the Sall l rall~i~~ RC'Ygiollal
Micr l)ualit\ Control Board IS1_R\V y('B) allnLliill\ and 11,1,1 been ill effect Since li1{llt. In FY ilk 09 the
vraler Koard re-illtrodueed a neXt 7''encritit'll of the ,"Lori 1. atcr Permit. vc hicll is a rc<<ional hermit Ill, vv i11
affen Ba\ area 111LIMCipal agcntics. 1 his net\' \PDES permit ill expand the rcpoiiin~, and
ellforccillent relilurc111ems and 11A impact Kith prAnte developnlcni and ptlhhc IlllrlS1rL1crL11'e
Inaintenallce oher,114viv The enact finvIncial in1vos of the new \PDE-S part tiro' we RJ4 sown 0 this
tulle. Stal f is \1 orkin~' u ith the to make nil asscssincnt of the cost increases.
1) -I 1
L*) PARKS S PUBLIC WORKS DEPARTMENT cs3
Non-Point Source Program
The Town's NPDES program conducts regular sweeping of the streets and parking lots. clearing storm
drains, ditches and culverts and disposing of collected material in a safe and secure manner. Program
activities also include volunteer groups who regularly pick up debris along the Lott Gatos Creek Trail.
TON~rn staff track and report the amount of debris collected by all these activities to WVCI'lT.
The TOW[I'S N1011-Point Source PrOtfram budilet will maintain the same service level in }~Y 2009 10. The
cost of this program exceeds the amiual rcvenues by approximately 512,000. The Town is off setting
these costs by using the protieratiI's fiend balalice to pay for these expenses.
STATE\IENT O1, SOURCE AND USE OF FUNDS
21005106
2006107
2007108
2008.%09
2008109
20091`10
Actu Its
-lctuals
Actuals
Adopted
Estimated
Adopted
SOURCE OF FUNDS
Bc2innine Fund Balance
DcsiL-natccl
t ndesi_nated
154.127
111?42
10N1?91
~X.SS1
SX.SSI
31,204
owl Bl'o'tlll ml Fund Balance
151.127
111.242
108.291
8&54;1
BR,SSI
34,204
Re, enues
lnterao%ernmental
2.663.
2. 6o
-
-
Sercice C}iarges
-
-
-
0111cr$ourcc;
17;-6711
1-1 1.4oO
166.660
13Sd100
13S.000
135.00(3
Total Rc mies
176.333
174.063
166.660
135.000
135,000
135,000
TOTAL SOURCE OF FUNDS
S 330.460
S 285.305
S 274.951
S 773.551
S 223.551
S 169,204
USE OF FUNDS
F\pcnditurC;
Salaric,andBenefits
12Q.(114
99.L)N6
1t12, -41
1(1j;-400
1i>1.){11)
Ip5.il7
Ohrraun*Eshcttclittncs
I .r);6
15.042
?Il'6'
1;,;5,11
?;,119"
25,600
Fiscd assets
-
-
-
Internal ScrtiiccChar~C,
;9.')1S
31).6-6
40,202
3,k).9m)
ire,Afil}
16A1S
Toed Es4lendkures
186.889
154.704
163.210
160.650
165.897
147,335
operating Transtcrs
-Wtlim SCRiCC FCC Trim~lCr
~2.,1U
11.
21.450
23.-15(1
-
Totul011CN11111 Transfers
32.330
22?10
23.190
23.450
23.450
-
Endim-, Fund Balance
Desianttcd
-
1, ndc wulalod
111.242
105.291
~S.SS1
39.45, 1
:41204
21.869
Total Endine Fund Balance
111.242
108.291
88.551
39.451
34.204
21.869
TOTAL LSE OF FUNDS
S 330.460
S 285.305
S 274.951
S 223.551
S 223.551
S 169.204
D -17'
PARKS S PUBLICNVORKS DEPARTMENT C,3
Non-point Source Program
FY 2009110 I FN* f IDJECTS
Strategic Goals
Key Projects
Cnrurrrrrrrrt
1 Character
F_'.>pand 1 olunteefsAdoptin Trails
_
. ,
\ ~ IIIl
1 I
;
1 Z11~1:II7Cc
I11C III-ool'.1111 Ill COI)tillLl X, i t0 itlCt'ial,e \ o1LIlllecI-l 111 IL) 1'Cd11CC ['l66S f1'0111
~ -
C
c
~
h
ewel-111<< Ih 1l'aiCl'1L'il\'S ,jloIl"Side tralk and 11'alkx' a\ ~ II1 l,m ll,
e Iq?i1c,1n1ll,ae
t
charzwlcr aI1d
ell% I1'011111C11t LILUI111V O
the 00111117111111\
KI'_1 PROGRAM SERVICES
• ~1\ CCU) ~i [11\'17 ill'CCIS
111101 ~?8i');1I7~' ~[ll~. IlI1C~ tilCllll]-C~Cllll (1115111255 11"C1 ~1C3C\1'21~}~~
Lutr[j11111C ['[~1]SO11C111CCi Pest NLnrltIL'CI11C111 wilh l"ll-k-, PI--)gram. l0 I"CCILICC JIC1L:1C CS elite] 1112
%%,llcf\\'avs.
NON-POINT SO[ RCF FL \D STAFFING
Full Time Equivalent {FTF_)
Authorized 2005'06 2006'07 2007'08 200809 2009/10
Town .5rrrfl
Positions Funded Funded FLnlded Funded Funded
Sucrh~l[ll7cratir
I.tul I,iHj I.{m 1.n(1 1.1 o) 1.(10
I oral \on-Point Source FTFs 1.011 1.00 1.00 1.00 1.00 1.00
D -I
L~r) PARK-S & PUBLICNVORKS DEPARTMENT o3
Non-Point Source Program
200-5106
2006,107
200710$
2008;'09
2009110
Performance Objectives and Measures :actual
Actual
Actual
Fstimated
Budget
I . V?.' r u! "'PV "17" W""" 0"'
nr.
PCI-CCTIt!2e of re>idCM, ~a[i~tied ',rilh IhC I UU 11"
CI k + pn5%1LIC'ITIM :L%CC]ii1!12 •CT-%iC
h. \umher+ t'\PDPti iine~ the To%kn I;_u rc~ci%eI.1 t
11
II
II
0
;rom the 'IUtC r._uiator~ a+-,Ono
2005!06
2006107
2007.'08
2008,109
2009110
Activity and Workload Highlights Actual
Actual
Actual
Estimated
Budget
1 . \unthcr of 1-o,s Gate; curb and parking Int ntilc~, I\tc111. I t1. 00
1 O.S(I(l
I H_"MIt
I O.Muu
I u., 00
;uuutal 1~:
i. NuI II hCr of Cllhic vartk of dehrl> 1'C Ino%ed a11n I.I[I11%-:
0,4011
6.411f1
(1,400
0,41111
\umhrr ut ~r,lunlcer: partieiputin1+ in Clean-uh 45{1
11{1
oo
oo
~I1fl
,ICticilic,; tl) r4nu} e debris from entcrina crrc•k.:
C rr,fwncr.s}Ili%lilt rims Pcr )OMMCC .1IC011 110V 141tit d u!t lilt' hill W.N 01
0 clrr-1'C_S!YC
11111.
S(?111 llo t' SI on chaw-%, dllrimt F) _ ~llllry U- J.c/kcr% rrt'ts lli~hli'~lus
D -1 74
Parks & Public Works Department
ASSESSMENT DISTRICTS
FUNDS 231 - 236
~SSE55~II;\ ( UI57 R1C I PURPOSE
I'hc To\\ n liunled six Landscape and Li` htiil District Funds ith the rittcn consent of all property
o\\ ncrs Within the boundaries of the districts. I he six Landscape and Lighting Disiricts are funded
throu.,h Iax a;seymems. to lonlbur e the lu\\ n Or the payment of water and clec•ti ichn district
improvcmellts and upgrades. and the rCgLilar malnlcnance of trees. landscaping. Irons. inigatkn sysl nh.
am! hghting.
Ile Landscape and Lighting District, arc exempt from Proposition 21S rcLluircnlcnts I'cLILlll-inn a 2
majority approval. Unless the assessments are increased. Section 5 of Proposition 21 ti provides that the
incasure does not apply to as essmems existing on November 1996 it file asscss[Ile llts were -illlposed
pursuant to i petition signed by the persons o nkg all of the panels Subject to the as.essnlcllt at the tinle
the assessment was initially impose?- As lone as the assess hems m imposed by request or will the
consent of all the propci-ty ovv ners. the Tmv 11 Attorrncy is of the opinion that this provision has been ina.
e\ cn without a torrnal petltloll. C'ollscL]uelltl\'_ the I o\\ it is not required to conduct all election of the
propcrt\ o1%tiers unless the assessment is increased. Vie hind balances for each of the as~esslnenl
Llislrici; ha; prc.n-en to be idequale to fund routine mailrienance needs. hom\c\cr in previous \ears \\Ilcll
maintenance rcclun' me as for Imle repairs ha\ e arisen. the To" n has been recluireLi to Ste]) 111 lO Offset
these one-time costs. The tbHo\\ ing table pw\ ides an own lew of the annual nswssnleltl::
Final Year 2008V9
A1lnttal Special District Wemmel is
\unllrer Rate in effect
of, Parcel Total prior to
Fund = Assessment Districts Parcels Assessment ASSestitll0111 Prop 218
,fit} B ckweH MRe A ` 632 S MN, W
'51 Lenned\'Meadolts 15 f,~,5 1I12 Y:N
252 Gcluins Court l .fi 4.1-41 i
1; Santa Ma 1 = (rll 4.5(1(1 Yes
254 Va.nna IIAgNs 33 2 L,5 Q.-,5 l rs
255 IhAhmok 34 sit h4 m) N~ s
otlll landscape & Lighting Assemment: 5 33310
D-1__
E4,) PARKS & PUBLIC WORKS DEPAR ITEM' c.93
Landscape S Lighting Districts
STATEMENT OF SOURCE AND USE OF FUNDS
2005/06
2006/07
2007/08
2008/09
2008/09
2009110
Actuals
Actuals
ACtH2IS
Adopted
Estimated
Adopted
SOURCE OF FUNDS
g e~'Imm~$ Fund Balance
Desi natcd
-
-
-
-
l~ndc>ienated
106.666
1(15.360
97.491
100.685
100.685
91,605
Toud Bc!Lmnin2 Fund Balance
106.666
105.360
97.491
100.685
100.685
93,605
Rc% enues
Property Tax Asscssmem,;
7.162
_3.612
10
33,510
; 10
Interest
2-~ f (t
4.0811
2.87o
2.550
2.700
2.350
Other SOUNCS
-
-
-
-
Total Rknenues
S 39.672
S 37.692
S 36.595
S 36.090
S 36.210
S 35.860
TOTAL SOURCE OF FUNDS
S 146.338
S 143.052
S 134,086
S 136.775
S 136.89;
S 129.465
TOTAL USE OF FUNDS
xpenditures
Salaries k Benefits
-
Operatin=Supplies
31.2;6
40.641
28.4S]
0
38.370
Tonal E.xpettditures
31.236
40.641
28.481
38.370
38.370
38,370
Operating Transfers
Busincs> Sen ice Transfer
rp-742
4.931.1
4.920
4-9211
4-920
4.920
Total Operating Transt'crs
9,742
4.920
4.920
4.920
4.920
4.920
Endin- Fund Balance
Dcsi:natcd
-
-
-
-
-
t nde,i~natecl
10~.±(,[I
9_-4111
111t1.6~5
()3.4S5
9~.fiflj
86.1'5
louel ETW111E Fund Balance
105.360
97.491
100.685
93.485
93.605
86.175
TOTAL USE OF FL.-NDS
S 146.338
S 143.052
S 134.086
S 136.775
S 136.895
S 129.465
D -1 76
Parks & Public Works Department
BLACK`VELL DRIVE ASSESSMENT DISTRICT
FUND ?31
FLAD PURPOSE
The asse:ssnlc:ni district incorporates I-k homes and a median island aloiig, Blauk\\ cll 1)I-i\c at National
.Acme ConstrUCIA as part of bract `306. 11lackwe11 Developrnmr. Asscssments to nrlintain the
landscaping and irrigation in the median Wand aml fur street light m,6111C11MICC On National _Venue
remain constant for the five parcels at 5632 annually-.
The rnGdiiln island landscapirl~'. and irri,"atinn are nnuintained by contract. The suuct irccs and li,: ititl- ale
also Kurt of the district. The contractor clears trash and weed the median island biwceklN. Landscaping
plants and inigatiott are replaced and repaired as nccenan'.
BunGET OVERN IM
DUrin, I'} 009 10. nmintenance expenditures are an1Qpated to retllain conman. 1110 Ad balance
surplus is held Mr use of current or theme repair casts to the nnedian i And' irrQticn syston «hcn the
irriz,ration controller and related parts need rcaac:emcnt or repairs. and for the orealight "Iwn h needs
reMaccnlent and or repairs. A SIMMI contingency repair Rind has been added to au~Jmcnt the Lund
balance ;lull specifically address emergency repair or restoratIon inainteriance t SWS LUSA Of MMMal
contracted maintenance and NVOtrld 00 he jwnt in the case n here such tsstles anise.
1) _1",
L4,) PARKS S PUBLIC WORKS DEPAWDIENT (s3
Landscape S Lighting Districts
SFAFEMENT OF SOURCE AND USE OF FUNDS
2005.'06
2006107
2007/08
2008,109
2008109
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
-Adopted
SOURCE OF FUNDS
Bc2innnle Fund Balance
Dc:i~-,nated
-
-
-
Cndcsienatcd
?,9j2
;-1 ;Il
3.94ti
x.945
~,<188
Tula] Beaiuninw Fund Balance
3,052
2.952
3.130
3,948
3.948
3.988
Revenues
Property Tax A,S,e<S1ner115
3.160
3.192
3.221
3.1(In
3.16{i
3.160
Interest
90
80
41)
1N)
80
Other Sources
-
-
-
-
-
I'utal Ref e11ue~
3110
3.282
3.308
3.200
3.260
3,240
TOTAL SOURCE OF FUNDS
S 6162
S 6.234
S 6.438
S 7.148
S 7.208
S 7,228
USE OF FUNDS
Expendnures
Salaries and Benctits
-
-
-
-
-
-
Operating Expenditure;
2.761:
2.044
2.030
2 .l(1II
6(I
2.760
Total ExheMlitL11-c>
2,760
2.644
2.030
2.760
2.760
2.760
Operating Transfers
Bu~incss Sm ice Transfer
550
460
400
460
460
460
Total Operating 4ransf"crs
550
460
460
460
460
460
Fndln° FLincl Bal nice
Decimated
-
Lndc,w.nated
2.L1j~
i13f1
3-94A
;,9?8
8y
4.008
TOtrtl Elldir- Fund MIIlHIcc
2,952
3.130
3.948
3.928
3.988
4,008
TOIA1, USF OF FUNDS
S 6162
S 6,234
S 6.438
S 7.148
S 7.208
S 7.228
D-175
Parks & Public Works Department
KENNEDY MEAD4«'S ASSESSAIEN'T DISTRICT
FUND 232
FUND PURPOSE
The Kcllncd\' Mendows a"Se;slrlem district consi"Is of eight ael-es Of opell space al-ca 1th a p,t\ CCl trall
,urroLlndiM-1 15 honks. The Open Space area contain, a paved trail. wetlands area. and a portion of Ross
Creck. Sireetli,hts on Forrester C'ourl and KCnnCLI\ Court are also nlalmaitled by the districi. Annual
asscs,nlCllts i'lr district upkeep remain constant at SGS5 pci parcel.
As part of the development of tllc -SLlhlh\ ISioll. tlliS dlstl-id Was required by the Corp Of I:I gineeC S
to reinstate the open space riparian and wetlands area back inter its natural habitat under a icn-\car plan.
vv iiicll ended tulle Io. 2=5. The tFCCS. Iand,Caping. irriLlation System. trail and ;trectlight; vvithill the
open Space aria are maintained by contract. 1 hC dl,tl'lCt. including the pa\ed trail, is cle"Illed and cleared
of trash biweekly. Irrigation repair and tree rcplaceinent is Completed as necessarv-
BUDGET ONTRVIEW
lXur1111-' FY 2009 W. luailllenalice expell(I11LII-C. arc antiC11MICd to remain ct~nst.uli. 1 he Lund balancz
S111-pILIS is held 101- Of CUrrCnt Ol- lLIILII-C R'pall- cl}sts to the. 111CCha11 islands irrlLatiotl sN.-,tem lien the
irriL,ation colitrk)11Cr and related pall, heed replaceille111 01- I21]311"S. 111d C01" the ~,11-cClh,!ht 11c11 IL I1CC(IS
rephicimieni and or repllrs. 51.000 contlnLene\' repair fund has been added to aut-,mcnt the fund
halLtncc ,tlld speClllcall\' address cnicrgcllcy repair or restoration maintenance 1s,ucs outside CSI normal
,:oniracted maintenance and would on1\' he Spent 111 the ca--,C \yhcrt ,Lich ISaLIcS aFom:.
1) -111)
Er) PARKS & P"1 I,IC «'ORKS DEPARTMENT eg
Landscape & Lighting Districts
STATEMENT OF SOURCE AND USE OF FUNDS
2005106
3006/07
2007,108
2008109
2008?09
2009110
Actttal5
Actuals
Actuals
Adopted
Estimated
Adopted
SOURCE OF FUNDS
Be«innin-, Fund Balance
Dc,i,,nated
-
-
Undesianated
10.6"1
14.0"9
8?f18
11.990
11.990
14.505
Total Beginning Fund Balance
10.671
14-079
8,208
11,990
11.990
14.505
Relenues
Property Tax As,ns menu
10.,09
10,215
10.109
111--) ?5
1[1.?75
10,275
Interest
280
400
240
1(11)
,00
280
Other Sources
-
-
-
Total Re% enues
10.589
10,735
10,549
10.375
10.575
10.555
TOTAL SOURCE OF FUNDS
21,260
24,814
18,757
22,305
32.565
25.060
USE OF FUNDS
Esp,,:nditures
Salaries and Benclits
-
-
-
-
Operatimi Expenditures
5.401
150)6
5?5 ~
6.550
6.]50
615501
Total Expenditures
5.401
15,096
5.357
6.550
6.550
6,550
Op4rating Transfers
Business Sen ice Crutcfer
1,750
1.510
1.511)
1.510
1.510
1-510
Toml Operating Transfers
1.780
1,510
1.510
1.510
1.510
1.510
Fndin, Fund Balance
De>Ianated
U n(lcsieTltcd
14.079
S-(IR
11 A(M
14} ' S
1 4,~I15
17-000
Total Ending Fund Balance
14,079
8.208
11.990
14.305
I4.505
17,000
TOT,XL USE Of FUNDS
21.260
24.814
18.757
22.365
12,565
25.060
D-1S()
Parks & Public Works Department
GEMINI COURT ASSESSMENT DISTRICT
FUND 233
FUND PURPOSE
.I.Ili, a„e;sment district, located on Blossom I lilt Road wind Gemini Court. IS rlrlde LIP 0C 1 re,idenCe;
With a public right-t~f=~t ln- \N ithin the htnulilal-k2S of the Cienltlli sllbdiVisioll. 1-ract No. S-I ~9. The
a„es,ulc nt di;trict provides for the mainteilancc of trees, landscaping, irrigatiotl„vsk:11I;. liLhtin«. ,nwld
\V 111. urld 1CJICCS aloe L~ this ark a~.
1 midscapins and irrigation are nlaintaillcil by contract- The contractor clears trash and weeds the median
island Nweekly. 1-andscapinl-, plants and irrit,alitm are replaced and repaired is necessllry. Annual
asscssnlcnts I-Cnlaill Constant f'
0 30
i- the 1 parcels ai S -1 each.
BUDGET OVERVIEW
l U61IL! F 2009 10. I11a1111Z11aIlCe expenditures are ',lilthlpaled to I- illaill C011', ill. 'H IC hind balallCe
,Llrplll, Is held tali- Ilse Of CIII-I-CIII OF I'LltLlre 1"Cpalr Cots lip the median Islands Irriu ition ,~~tlln %%licil the
IIllul"111011 C01111,011Ct- MILL I-Clated l) illy 11Cell IC}~IaCCllltll[ or rep:lr-. alid for the sti-cedi`!ht M1CI1 it I ccds
1-cplaccllicill and or repairs. A S1.0M) collthiLcllc% repair lipid has been added i0 a w,111en1 the illIld
balance and ,peclflcall% addrC,; clncr!~cilc% rCpall' Or re,toralIon 111alIltem-hide issues OW,idC 01'1101-111,11
COI11raCied I allllellance and would (1111-\ be til~ellt III the cau nhere ;licit I,tilIC, aro+ e.
D-1S1
PARKS & PUBLIC NVORKS DEPARTMENT c--,3
Landscape S Lighting Districts
ST-> FEM E\ 1 OF SOI IZCE AND USE OF FL \DS
21105 f16
2006 ill
20017 0s
2003 (19
21103 0)
3009;10
rkcitlals
%clunk
Actuals
Adopted
Estimated
Adopted
SOI R(E 01: Ft NDS
RL-:1n111I1_ FUT)d Balancc
I ot.:l [ic,!nnmw Fund Bal,!ncc
4.749
5.804
7.153
8.451
8.451
7.851
Rr%cIILIC-
PTAII)CM Tar \.,c,•lnent.
4.14+1
4.14+1
4.1-4
4.14+1
4.I4+1
4.140
ISlleri
l?u
2140
2u!I
1 *I1
200
l tthcr Snurres
-
-
-
-
-
-
IMal Rc%cnues
4.370
4.380
4.374
4.290
4.400
4.340
TOTAL Sol IZCE OF FL \DS
9.019
10.184
11.527
12.741
12.851
12.191
I SE 0t. Fl \DS
Expoldnurrs
Salarlc's and BC1101ts
-
-
-
-
-
-
Ohcr}tin. F.x1,c•ndmlres
2.411>
?.4? I
2.466
4.3101
4.390
4390
loaf Lx11e+r(linncs
2.4t1;
2.421
2.466
4.390
4.390
4.390
(lhcraurtg -1ransters
131 n c s s Ser+ i c c TFansfir
-10
610
t.l (1
610
h l as
610
1 otal ( sl,zr:!tin_• 7 r.ulsferc
730
610
610
610
61(1
610
1 1u1n1_ 1611d 13alarlcC
I)i>iCiI.ISCtI
-
-
-
l n1lc-1 n,t€cll
,114
-.1;;
-;1
7.i`ll
l t:.l 1 nd!n 1 u;s i B.°,I ,l c
5.804
?.153
8.4 1
7.741
7.851
7.191
1 1 XI L SV 01: FI ADS
9.019
10.154
11.52°
12.741
12.s;l
12.191
1) -1 ~12
Parks & Public Works Department
SANTA ROS A HEIGHTS ASSESS-MEAT DISTRICT
FUND 234
FUND PURPOSE
This aSSesslllcnl district prov idcs nlaintcnancc and 111)keep W1111in dz~iL'llaiCd Ohcn SI)dck: tlrc~i. A, B, C.
and 1) of Yr ict No. 5400. Santa Rosa I leightS Suhdi%ision. There are I-; residence., in this district. The
open shaec area to be maintained b% t11c "I ova 11 11CS north of Shannon Road up to the ridLclinc of BlosSom
Hill Road, adjacent to the subdi\ ision. -1111S 11-CI illcludCS a pcdestrian CCIuCStri,ul trail tllraueh thz
suhdiVision il"inn Shannon Road to Beluatos Park. street trees. and li«htin_=. -1-11c tEld i, pruned. Spraved.
and clcarcd ol'trash bi\\eekiv b.- co111r,1ct. Annual asscssnleilts for the fifteen parcels \\cre dcercased
front S~40 each. to S' 00 each. effecti\ c FY 21006 07"
BUDGET OVE.RVIE11
Durinu~ F 2009 10. i1 aillieliance ~.\1?c 11Cl1tlII'e~ aI-C i111tiCipated to IVIlli ill COIISttlllt_ I lie 1111171 balance
SU1'1~ILIS lS 11C[d fol' 11--,e of CL1rI-ellt Or future 1"elx1i), co»t-, to the 11 edi it island's irrigation s%;tknn 1t hell flit'
il"ri,'atirnl cl,n[rl,llcr and rclaied harts need I-Chlacenlent or rehaira, and for the Strcctliudil \N hen it needs
rchlaccmcnt and or repairs. A Sl.(.ll}(I e()IltlIlLCl1C\' 1-cpalr flind ha, beell added to ,111_'1llcilt the fillip
halancC a1LC1 Sf)eC1hC,111V addl"eSS CI11eT'e11C\' I-Civic 01- IC~t~~laClOll lllalll[enallCC 1S~,uCS 0L11S1dC of ,1101-111,11
contracted immitenance and Quid ()III\ 11C ,IM11 in 1117 case N%-1101-c si1Ch iS,;UCS aroSC.
[)-l*;
Lk,,) PARKS & PUBLIC WORKS DEPARTMENT o3
Landscape & Lighting Districts
STATEMENT OF SOURCE AND USE OF FUNDS
2005'06 2006i07 2007108 2008/09 2008109 2009;10
:kcrt1315 :1Cf IIAiS ACitlal5 Adopted Estimated Adopted
SOURCE. OF FUNDS
Be_inninp Fund Balance
DcsiLmatcd
-
-
-
-
-
L:ndesicnated
58?4S
61.1190
(12.512
60.=54
60,', 54
53.414
Total Bcaimmni Fund 13alaricc
58.248
61.090
62.512
60.354
60.354
53.414
Re%enurS
Prol,crty Tax _',sSeament:
S.I oo
4.5'?
;30
4.5W
4.500
000
hnerest
1.510
2.640
1.950
2.O()I.f
1.700
1-500
Other Sources
-
-
-
-
-
-
Total Re%enuc,
9.610
7.167
6.480
6,500
6.200
6.000
TOTAL SOURCE OF FUNDS
67.858
68.257
68.992
66.854
66.554
59.414
USE OF FUNDS
E\l,ClldltnrlS
Salarle; and Benefit,
-
-
-
-
-
-
Opcratittg r.l,enditnres
s. ;6S
5-055
7.975
12.4SO
1-1.480
12,480
Total Expenditures
5.368
;.()Sc;
7.978
12.480
12.480
12.480
Operating Transters
Buslne5, Son ice Transfer
1.406
660
6611
660
660
660
Total Operallil'g Transfers
1.400
660
660
660
660
660
Endim, Fund Balance
Dcsi~rlatcd
-
-
-
-
-
-
Unde,iL,matcd
61.1190
62.5 12
60.i54
53.-14
5,.414
46.274
1 otul Fndin_ Fund Balance
61.090
62,513
60.354
53.714
53.414
46.274
i O,r.11.. USE OF FUNDS
67.858
68.257
68.992
66.854
66.554
59.414
D -184
Parks & Public Works Department
VASONA HEIGHTS ASSESSMENT DISTRICT
FUND 335
FUND PURPOSL-
I-his assc„nlent district is adjacent to Blossom I Ml and Roberts Road. ith open space runllillg' be1\\ cell
dw subdiv 1slon and the Los Gatos Crock -ITrail. -111c Diarist was Created 1() prov idc mainlcnm1ce and
ullkecp within the designated open ;l,acc arras A. 13. and C of Tract NO. ol' the V- I;OIM Height,
Suhdil lsloll. All 12 asscss]]lcllt, al'c assessed all all]]Llal Chal-CC 01 S-295 pel' pal'CCI. ColltitlUilIL' tile
decrease in oriurinlll properly assessment, as a_crrcd to by the property owners and the F own CoLinc,il in
FY ~OOl (1?.
The district upkeep illclucles. [recs. landscaping. irritation systems, trail. emergency access. alld a
retninin,-T wall alcm+s Blossom Hill Road. l he obell ;Lace Areas are maintained b\ cnntl-act. 1111 cleanup.
tfash Control. in-k-'atioll ilia l]]tenallre. alld landscape Illallltcllance ccimpletcd bI\\ eckl\'.
BL I GEI l O\ ER IENA
DLll-lllL FY lll_ ?17111I1ICI117I1CC C\pClldltllreS aI-C 111liCipMCd to I-Clllalil ei~lhial][. H IC 3llllll h il.!Ilee
,Ui'hllls 1, held for Ilse of Current or llllLll'e I'Cpall- cods 10 [Ile 111ed1H11 Island', loll ,\',lell] When the
11CeCh
Irfl ,ation controller and related p;lrls. liced 1'ipl:14e111C111 01- repalI-,, and 1hr the ~lree[II`'l]I t\ lIC11 It
ItipI:1Ce117Ci1t and or repairs. A ti l I ll It l Coll1111LCnCv repall- fund has been addCd to aLIUIMClll the fUlld
IvI'mec mid specific~dh address elllcr~-'enc\' rep31I Of re-,101'MlOll nU1111CIM11CC ISSUC, Ollt,lde o lionllal
colllral:tcd 111~11I1tclmllce anti \1 oUld bill\ hC ,pent Ill the Cate here SUCK 1»Lte, .Irt>,C.
D-IS5
Lzo PARKS & PUBLICNVORKS DFP_kRT\1E\1' o3
Landwape & Lighting Districts
STATEMENT OF SOL RCF AM) L SE OF FUNDS
3005 06
20116 07
200708
IM 09
2005 09
2009'10
A duals
Acne is
.-',duals
kdopted
F,,filn at ell
Adopted
SO LRCE OF FL NDS
fic innin E-und 13 :1:rncc
I nLIc,i ,11;Itccl
11Ll,_'
~.f,- 1
(,,-1f,-
4I II
111
9-Y 1
Mal Bc_umm= Fumi BJancc
10.625
8.671
6.467
8.410
8,010
9,815
IZe~ enue~
I'rt,hcrn T:IZC~
c).-;t1
V.--;
t1.--1
y_-?_
1_°~_
9.73j
Imerc,t
1 SO
~u1)
1 ,11
411
100
130
OSIICF SLalrec:
-
-
-
-
-
-
Io1al Rckcnur,
9.930
9.973
9.901
9.775
9.895
9.865
TOTAI. SOL RCE OF FL 1DS
30.555
18.644
16368
18.185
18.3 US
19,680
LSE OF FUNDS
I sl,cntiiulres
S.Il.rries and Bcnelils
(ll,cratim-, Ea,cnditr,l-c
10.2(1(,
I(C47
G.~2S
7.U6[I
7,11(,(1
7M60
1 nuli 1=S1)Cnditure>
10.206
10.747
6.538
7.060
7.060
7.060
Opc•rmitt_ T ran:fcr±
Eausines Scr,ic~ Transfer
1.4'0
1,-130
1.4,0
1.4:0
1.430
1 otal f 11, ratfn Tt-211 ,lrs
1.678
1.430
1.430
1.-130
1.430
1.430
1TIdIm' Fund Bal:uacc
I ndCIi;al:.tcd
111
1 1.190
11:;11 1-nd:nc I U-1d Balc.r~cc
8.671
6.407
8.410
9.4,95
9.815
11.190
I 1 11. l SE 01: FL ADS
2(I,>»
18.644
16368
15.155
18,;115
19,680
E) -1,ti6
Parks & Public Works Department
HILLBROOK DRIVE ASSESSAIE\T DISTRICT
FUND 236
P UND PURPOSE
This assessment district. enconlpas,in, the dcsi,nated open ;pace area within -l tact No. 1026 at the
corner of 131o,sonl Hill Road and 1-1111hrook 17ri\t. provides maintenance ,er\icc, I,)]- tile Irces,
landscaping- irrigation syslerll and hardscapc ltlr the improved area in parcel =5_13- 1 I of Ilie I Iillbrook
Benciit Lone. :annual assesslllent rcinain coll,tant liar the 34 parcels at S% each.
The district is comprised of 34 residence, and a small park of approximalely '6 acres. -]'lie landscape
contract for Illls assessment dlStrlet 111C111C1CS IlMillt IMICt Ol the 18\\ 11, tree;, Shl-UhS, alld irrll-atl011 S\'StClll.
This park is cleared oftrash. mO\\ed. and cleaned \\eekl\. `
IWI)GE T OVE RVIEM
I)Lll'lll' IN 2009 1{}, lllaIntellance expelldItllrCS art ai11141pated t0 1'CIM-lill CC~IISlallt. The Illnd balance
,111111Ui 1, IlCld lilt use of cUrrellt ol- ttltllre repair come to the median island's 117-I,a6on s\',tcm when the
irrigation comi-tiller and related parrs need rcplaccment or repairs. and t )r the strtctli-uht ~\hcn it need,
replaccnicni and or repairs. A S1.OO(, ton1muenC\' repair lurid has l)CCll CUkkd 111 '.lU.!IllCnt the AlIld
llalamce and specttlcall\ addres, cmcruenc\' repair or 1-CSt0ra11011 n1a111Ie1lnIlCe 1„ll~5 O l,lCic OC llorillal
coniracttd maintenance and onld 0111\ he ,pent in the ca;t here such i,sut> arose.
l)-1~~
PARKS S PUBLIC NVORKS DEPARTMENT ed
Landscape & Lighting Districts
ST.a1F\tE:\I OFSOLRCE• ANDlSEOFFL\DS
2005.06
2006 (17
2007 08
2008 (19
2008.09
2009/10
Actuals
'tctuals
Actuals
Adopted
I.:stintatctl
Adopted
S(3t RCE OF FONDS
13['cit1 111 tt_ FLIT td B;I1 1-1 c
1)r~lenatcil
-
-
-
-
-
-
4.0=)
Iolal t3r_inninL Fund 13alanL~c
15997
12.764
10.021
7.532
7.532
4.032
Rc%Cnucs
Ploilcrn l;l.rs
I.-u;
I.-n5
I.-1?
t}n
-rln
1.'rt0
Imcre't
"(,o
450
2'(I
>5n
I~t1
160
Uther Ssnir~~a
-
7 1 ,,l R, k cnues
2.063
2.155
1.9$3
1.950
1.880
1.860
TUT,\I. SOL RCF OF FUNDS
18.060
14.919
12.004
9.482
9,412
5,892
FSE OF 1,UNDS
I.xhcncliulres
S;Ilaric~ anti .3cnctits
-
-
-
-
Opcr3ttflg Fxpcndltttrc~
5.000
4.048
4.2 2
1,110
5.130
I oull l xpoldittucs
5.006
4.648
4122
5.130
5.130
5.130
Ohmrltia_ 'Irunstcrs
Business Scn kx Trattsfer
290
?511
25(.1
250
2511
250
I otal Opcrann!_ Tr.m-;fcrs
290
250
250
250
250
1;0
I ndin_ Ftlttd f3al,m~r
1 It CIC~1L'I1Elt CSI
I-'. h.l
1/1.11'1
I x1.11 I lidlil_ Fund 13.a,ul,:c
12.764
11.021
7.532
4.102
4.032
512
I U I ki. L S1: O17 FL 1DS
15.060
14.019
12.004
9.482
9.41'_
5.892
1}-Ititi
Community Services Department
DEPARTMEIN'T PURPOSE
1 he C omilluilm Ser\lees Depari lClIt "CIA C,, a, the center for pn)Lranl" that enrich the life o the
CLVll111L1111t\'. 1 he De]1a11111ent 1s C01111111t1ccl to the fOllowill,':
• Ill~llill\I11~ 31111 re~pL~niiin~ t~, 111 IjCc ; c,f a lli ~1.~ popli ation. \\ith l,n~~ranh tllclt >~°nt .~nicu~.
N01,1111, ]"a111111e", h0IIICO\\ nh1- , reiller,. Mid lo\\ -I I1CO111 ' I-esidenls
• Proniollll" I Spirit o hlllllCIO\~ 11 Chllllllllillt\ M 111C11.ICLl`1_' \-Ol1.1111 CI-S 21111 I)FO I'Mil parlicip llll" Litt
llItCLl-al ]Bills o ol]L'oing, proliccls
• l acilit,1011 , (:(1I17mullication Lleiween local I1Lnnin service prm iders i11 order to inci- ase ciTeciiveness
L1lld to Ci1iIt ]IlLlall\' 1171]?I'O\'C progI'Mill, lhl'01.1211 shaRd c\]1CrtiSC 111d I-C"l)LIrCe"
• NIlli ILl iliL, I owil comphallce \\'lth a variety of federal and `jtatC pl'l)`~ralllti, tali-'ellntr related
resourccs toward identified local prior-Itics
• l:I1cl1L1I-,11,i11,r a sustainable future by pronx)ting, cmil'ollnlentally soulld proLn-anls and initiatives
BUDGET ON-ERVIE«'
-1 lie FY 00 1(1 dep.mment bLIC12el retlcet" a nu)derate decrease ill revellucs and e~pcnditllre,. O%eralt.
the blI6LCt is appro\Imalel\' T°o less 1111111 the ]11'101' \'caI's kld'lel 1\'111 the ~CllpC 01 iC[-%ICt> I-Cllla111111' 1110
"ante. The Deparlnlellt's 1'e\ CIAIC. lliell Collne" 1'1-0111 the GC11e111 FL111d. is made 11I1 01 recs. `grants, and
dc)natioll>. FY '(.i{}y 10 C\pCll>Cs 111 the I11)11"111`! proLn-3111 are 10WCl' tO reflect the M1111t)C1- t}i BMP 13125
Llntici]laicd in tllc fiscal wear. Revenue, ii-om the RMP in-lieu fund used to 011"et 13\3P ~us[s are e~pe, ed
to he lo\\er. 1.Apendltures have ako decrellsed as a I-esull of h,\rer holl•1112-1C1a1td COllil'aeln:ll eXpenses.
Redticlions \\'ere alsl~ realized ill 111c t\]1"el"\atl )11. ReLAC11I112. L111d SLI,'Lllinabilit\' PFOU'l-,1111 duC 10 the
complellon ofspecial projects.
Addltit)Ilal redu~:tions clre rellecicd ill the Nci,!hb ,-Bold Center jl]-OLr<illl huLILCt Special e\ent e.x]?enszs
ha\c heen i-cdticed hJo\\ 1'I- 20(1\' 09 \\iihtQll iI11l,actin ser\icc le\e1". This reduction \\ill limit futurc
C\Clli C.\p3llsioil or e1111allCe111CI11 011pol-lllllit ic".
I he DCI)w1 l1Cl11 ill continue lid take Ll ICaLi rule in pre inotin' the l kn\ 11', •L1.1 linahilil\ :uui
CI1\ 11,0111nCI1t31 111111311\ e". It 1, L111t1CI1atCLi thllt 1110 ~rCCilhhLl~C _'3s Cllll"sions ill', elllor\ l\-ill he colllp1Ctcd
h\' the Cild of )-Y 200" 00, Mitch ill po.,M011 the dep.,irtnnelll 1L~ begin \\,)1-1: a pllill tl} 111011llor and
illli,leMCllt a :,lnc()l1 reCluctil)Il I,rll tram.
D- t,S'1
i-) COQ MUNITY SERVICES DEPARTMENT c~
ACCOMPLISHMENTS
Strategic Goals
Acconlplishntents
Good Gol e wance
insure responsi\ e.
• Published and circulated l 6.0110 copies of the To%~ n Inc}I1 and Sprint, Vista
accoLllltable and
and .A[11111aI Report
STahornti\ e
Chic Enrichment
Forcer
0j)j)0rlLll1ilieS I~~l"
• SLICCCSSCU 1\ 1)1,II111c(1 MICI held all annual Fourth of "Illl\. \Illsit ill thC Palk
cl\ac enga_genlent,
and Screen oll the Green events.
and cllllllral.
• Installed six exhibit., by local artists ]n W CoL1 wd C halllhm.
recreational and
indl\adLlal
enrlclim lit
Co11111I1llllt}'
~
CIulr'lrcter
Preserve and
enhance the
• Completed sale oflhree Belo", Market Price homes.
appearanec
• Chtlll)ICICd Cll\'Ir(MHnC'Mal and sumalnaWlim Inlllatkvs, IilC1LICl1l g a
Character and
GCeerlhrnlsc Gas I.111iSSlons Inventory and Growing Greener campaign.
cll\7rollll]Cllt
Clualll\ o the
cc}]llll Unity
1) - I Q0
C0~111L-\I71' tiL:R~'jCi:S UEP.-~ZTIIL~T c~
DEP.IRTNIENIAI.. tit >INI %10 OF REN ENL LS .\ND E\I E\DI IL RLS
2005 116
20116 117
100, 118
2008 09
2008 09
200910
arnlaIs
k idols
keluak
Adopted
tati►n:urd
Adopted
RFA [:\I LS
46.-0(1
-I t AL RE\ I:\ L Es
S 1 "'3.515
S 1.2 l .910
S 205.616
S 282.180
S 297.3119
S 261.870
L.\PENDi3I RES
-}1111',_
.411 ~~Ll
4,(,, 1]
WM.Q(H1
aVti_yUll
591,963
1. 1 ~f,_~111d
1,%1114-
?r,l.l~ll
:I1},; 0
119?10
f~r~n1,~
i11`l.i,i~
I]-1_n]~
ll'7.~f„
131r.~~nr
I;n_~Lm
115.113(1
261.0114
~r,3.LJf,{,
~~~_~t}11
~ O.•Inl
241.348
I01A1,VAIII: NDITLRES
5 866.028
S1.943,84 2
S 1,009,003
51,375,510
51,2113,510
5 1,270,551
\1. Ft \D E\PE\DFU RES lit ]'R
0 6R,\\1
dIlliIIktRlti(,n
14 1III
145.1?{,
13?.53
171.3}ul1
1?1,?I I+
161.325
I
\L i hhl rhl+,ni C~:ll%:r
?113. 1111
4 -'.41 -
5) x.646
`?(,.+(111
4(1-.- 0
451.9(15
IlL,ll>FII~ Pfl„Lt";Illl
1111.311
1.1
1 944
15 >(I
1 +1.115111
I34i_10=4
( (11111111mll\ (il,Li1I,
I x().1 `f,
1
14
15L)10(i
141.11(m
144.934
%It, & ( tillur
-~.-]t,i
-41n-
X31. }112
u;_;;{f
1;_?nn
93.647
Saltailtah~llty
-
~h11_5'11
'I I.,, ()(1
24',916
\132t}'11 (1I%1111.
1111
1.7110
P.L. 1 ]liU 11,11 -~:i lllVfii~
} h
1.~-:II
:ill 111
1~ -ill
-
00.028
7OTAI. GF EXPE\DLLLRES S 8
81. 913.8-12
S 1.009.003
51.375.510
S 1.219..11)
5 1,270.551
I J1L [1fllllt l7)rl!'i ii7li 1[1:111\
e
) mt.7CLF (11'71LV61 f 1.1011f ~i7l ~~i i~l
1\. .-I tl.rtf~ll)1~1
r
f ~illl: ]}f~!ll:il ~lll
rl t-111r1"r:[%1.
s
\ fill )'l Ail t h.L~1
113 JUI411c Sj1L~tui P,rrL't;j)
L' F)rl:ric tr,?l,ra
t;~' :uL )1L 1.1
l :u1 ;1 P1rF7 Fr~)
? ~,f;l,~i+ ~LLifr+r
1) - 1111
z,,,D COMINIU!SITY SERVICES DEPARTMENT c!,3
DE
PARTMENT STAFFING
Fall Timc Equivalent (FTEj
Authorized
2005?06
2006107
2007108
2008/09
2009110
General Fund
Positions
Funded
Funded
Funded
Funded
Funded
Communily Seriices Dir.
0.95
0.70
0.70
0.70
0.95
0.9
5
:\Uilim,l ratke Analvst
0.45
0.
O.,1
0,21 1
0.-45
1
0.45
AdministrativeSccretaix
1.00
0.90
0.90
0.00
1.00
1A0
Senior Coordinator
1.00
1.00
1.00
1.00
1.00
1.00
Volunteer Coordinator
0.75
0.7;
0.7;
0.75
0.75
Secretarv I
1.00
-
0.30
1.00
1.00
Total General Fund FTEs
5.15
3.60
3.60
3.90
5.15
5.15
ICON-General Fund FTEs (in Community Services Department programs unless otherwise noted)
CDEG Program
Comimmity Services Dlr.
-
0.02
0.02
0.05
-
Administrative Anakst
0.05
0.20
0'0
0?0
0.05
0-05
Total CDBG FTEs
0.05
0.25
0.25
0.25
0.05
0.05
Redevelopment .-Igener (FTE.v in R~~l~~elopnr
~>>lt.I~=error 13ad,ct rnrdcr 1=mid
900)
CommonitV Sen ices Dir.
0.05
0.05
0.05
0.05
0.05
0.05
Total Redevelopment FT Es
0.05
0.05
0.05
0.05
0.05
0.05
Solid Waste Management
Cammunik Services Dir.
-
0.20
0.~0
0?0
-
-
Administratke Anakst
0.05
11,05
0.05
-
-
Adminiarati%c Secretar
0.10
0.10
0.10
-
-
Secretar% I
-
-
0.70
-
-
Total Solid Waste FTEs - 0.35 0.35 1.05 - -
Total CommunitN Sers. F TEs 5.25
4.25
4.25 5.25 5.25 5.25
Temporar1- Staff
Rcc%chiI , Coordinator
1.()40
1.040 - - -
Office Clerk
160
1O0 -
i Secrctar" [1
S=-
_ _ - - -
Facility Attendant
470
470 470 470 470
Total Annual flours
2.502
2,502 470 470 470
D- 192
Community Services Department
CO1INIU ITY SERVICES ADAIINISTRATION
PROGRAM 6101
PROGRAM PURPOSE
The Administration lhygmni suRiorts the L ch%wn of all sa ices p v ided t tllc C uml unity Se ice
Departnlernt throtgg l maintainin"~ a responsive. ,ulo lai FOCUS fOr the department. atld cllstn il~~ departmental
reSoLINC, arC allocated appropriately. Program sta scow as a point of contact Ior residents seeking
retcrral to a variety of hulllan serN ice or~Ianizatinns: prol ides staff support t1? the IMA CA mmunby
Scn ices Commission and several ad In core minces: and manages special projects. AwImling production
and publishing of the To11n's community ne%vslctlcr.
BUDGET ON'FRVIENN'
The prirllar~ 11 ork in this program is imernally Focused: In-ogranl staff coordi mcs the rem a vex of the
dcparullent as a 1ti hole. One of the tnajor external services of the pt-ogram is the dc%clopnlclx and
di; cminatioll of public information Ongoing public information efforts include the l u11 n noWenen the
to, Gram I hw. special e em pllblicit j. and the -1 m n's . mittal Repon. For FY 2M)() 11). pl-OCILICtiOn Of
the 1 i is 11111 he reduced trolls ttil ice a \ear to owe a A'car genv tin" expenIIIIme illvlI g, 1 he l Am 8111
be published in the Spring- follo%xed h\ the .ln iual Report in the Fall and sent N 0 direct im& to all Lo
iaios addresses. Staff "111 commue to "ork "it ;tall' in the Tim n Mana,cr's (KfiL:c and other
departments, to improN e the liuality and eoordlllation of l ou t1 public inkvrmathm ohms. Staff 11'111 also
C0111111L1e to pilllClpatz m the 1 o%x 11 Goicral Piail t pilatc.
L~,-) COMMUNITY SERVICES DEPARTMENT c93
Administration
SUMMARY OF REVENUES AND EXPENDITURES
2005/06
2006'07
21107;08
2008'09
2008/09
2009110
Actuals
Actuals
Actuals
Adopted
Estimated
Adopted
REVENtES
scrrici,- Clrar,-es
-
-
-
-
IlrrC1' 5r
-
-
-
Othcr Sources
-
-
-
-
TOTA1. REVENUES
S -
S
S -
S -
S -
S -
EXPENDITURES
salaries and Benefits
107.572
1{7ti,~tr1
9B.s79
124.500
91.700
117.267
Opcreaias!Espelyditrrres
21.701
2;.6:'6
21.-451
1;.700
20,900
33,700
Fi.rcd.4s,els
-
Irrterrrtrl service Char "C's
12.01,5
12.99?
12.703
12.80(}
11.700
1-2.258
TOTAL EXPENDITURES
S 141.311
S 145,126
S 132,533
S 171.000
S 124,300
S 163,225
FY 2009/10 KEY PROJECTS
Strategic Goals KEY PROJECTS
Good Town,Vewsletter
Governance The Town newsletter, the Los Gatos V ism, provides thorough. effective. and
Ensru-e professional conveyance of information to residents. It will be produced each Spring=,
responsive. followed by the :'Annual Report in the Fall. and sent via direct mail to all Los Gatos ~
accountable aciclresses.
avid
collaborative
~~overnance
Pithlic Safety Emer-encl, Preparedness
Ensure public In coordination Nvith the Town Manager's Office and Police Department, the Community
safety throt1211 Services Department Will continue to irnplement the campaW11 to assist residents anti
proactiNe businesses to develop a plan fur sell'-sufficiency during a natural or man-made disaster.
ctnnmt.rnity In the event of an emen-,encv. Community Sen ices is responsible for organizing and
policing. implementing the Emergency Volunteer Center in conjunction with other local
affcctiVe
L1oyernmcnts in the area. The Emeracncv Volunteer Center will serve as the central
emergency `
response. and r"eztin~w point for local Volunteers to grather and accept yoltnnteer assignments related to
community- the emergency. Focus C1111-1112 the next year will be placed on assisting homebound
wide residents with deVelopin`I emergency plans.
emcrLrency
preparedness
D - 19-1
Er) DEPARTMENT c)3
Adildnistration
KEY PROGRAM SERVICES
• Produce aild disnibute One NNUC of the Own newsletter 31111nalk 111c I LW 11 AMILial Rej)011 lil
cooperation x< llh the Tr« Il ~IanaL~'C ~ l 1il ICC. and Othis COlIllllliIllCill1U11S iT7alC1'lill~la! 11C LICLi
• Nkma,-!c ilia: Dcpartmcmal bud'-'O. and trick S cal 2nd program perforiman,:k:
• P1.0\ idC St3t1 Sllppol i 10 IN C Onlilllllll" Smites C on1 fission. it--. ~llhCi 117llilii~'z~. 1LI h0
COIllnllliees- aml ]]Ii jlClS
• \lall lg llllplelllk Ilnaliol) of illc (;cncral f'lan', lhnlan Sen Los Bemcm
• Manage Z]iZCtk use of Deparmicliial 11C1'SL11111CI ,lllil I-ClalCd I'C.10111-CCS
, MUNISTR V1 MN PROGRAM STAFFING
Full Time I:quirulent IFTE/
Authorized
2006M6
2006 07
20(17 08
2008 By
2U09I10
Iowa Stuff
Positions
Fuueled
Funded
Funded
Funded
Funded
(Imimuniq Serl Ices Dir.
ll. }f1
0.25
0.25
Il.~5
0.3 f1
0.30
:1cministrlineAnal~st
I(1
(l.1
0.10
n.Ic)
{1.1{1
0.10
ALIl111111>lnlli%c SL' Mm%
i
005
055
035
015
H55
005
Dotal Adluinistration FTEs
UA5
HAD
0490
0.90
0,95
095
i
211{KTh
2NW07
2007/118
2MMM9
2009110
It'llirrm-rna•Stuff
1,1111decl
Funded
Funded
Funded
Funded
(lltlCi c krl;
till
Total :lnnualllours
8t1
8o
-
-
W 195
1) - 1%
Community Services Department
NNEIGHBORHOOD CENTER
PROGRAM 6201
PRO( RA.1l PURPOSE
l his PI"oLram encompasses the pdivar\' ser\ ices piv%Ided b\ the L0 111 111 11 11t1\' Sel-\ Ices 1)Clrlrtlllelt
dll-ecllV to its culomem inchding Aciokoromi Center Wi iq use. the Sc11101 ]tl'O',Ia11. 11d the
uluinicr Pwgralll. In addl[lon. the prOtgnun has the lead role 111 we coWllatlcM OF I om noponsored
spechl e% ems.
.Veghbor•11ood Centel'
I he LOS Gatos Do\\ ntot\ ii Nei'"hborllood C'Cliicr benefits Los Gatos' senior eitimils. youth. Civic and
.SCI-1'1Ce 'CilLtpti. and COmmuni, resWeiw As part of a comprthensit community ,tratc y to meet the
nec(ts tll 1_os Gatos resident,, pnl rams at the Aci10 hborhood Center include it yarict% lit scrvice and
arti\ hies in such areas as educatim rrea h c arts. coLlnsclinl. rccrea6011. 1c.ldcr;hil) de\ CIOI)lllent, health.
Illlti-itiOn. social Korb. and other supportl\ e scr\ i e>. Rooms in the N21'_'llhllflll od Ul ter are reined fol,
ec,nlnlLill ity aelivides and private panics, and leased un a 11011thly b"I is to a nollprol-11 nl~~anizatiun that
proN ides human serv ices to trail cldei-l% rc,idcnts.
Senior Pro-raill
The Senior ProLluni seeks to pionme a Wing of cc1111Inllnhy and ci innillnit\ m\ kIIN CI11Cllt alliong
,QniOl-s; to enhance exisiing pivgmms ilea[ p"" idc for the phi iCal. suci~d. and mental vv X11-hein~, of
SC11101-', and [hell- 1[:111IliCS: 10 ldelltlf\' roll InCet Unfilled selllor service and acll\'lt\ lleed~: and t0 increasc
ITIVg111111 plinkipa11011 WOLl_I1 I)LIMiC al\'aI'elle>~ Of 'lie Senior Prog aill
Volunteer
I he !gals of the Volunteer Pro.~I'am N wo ere tte I spirit elf
alld the Ccti1111111IIlll\: tO 1~1-0111O1C cl\ iC pride and :oninnink;
and help deh\ er a higher lex e1 Of CIA W W the eumnlunityc\perlcllcc, 'ind additiomd >hlll, to ille l "m n.
e001)el-atl01 11Ci1\ eeii the l 0 \ 11 O!-L' Wi/a1i0P
111\Ol\eminit: to enhance piv-,raini
and to prim a broad sl7eelr_Iln o v t~luntccr
Sliccial Events
H IC 0111I11llllit\' Sa \ lees I)2parlmov oN cl"sees the inalla«ZIllem and implellicin;1lion eel :pedal e\ enls
Illelndlll' the a1111ual 4,'.. Of 1111\' CClebl-adOll alld SCI-eeil 011 the Ween.
D- 10-
i,z) CO\IMLAI'I Y SERVICES DEPARTMENT c~
\eighhot•hood Center
I UDGET OVERVIE«'
Cons rcl ucd to special evous were nlo\'cd tip the \cighborhood Center in F} 00.1, ()L) to i-cilm work
that W dnnc by staff io organize and 5-na melt the ex ~nt.. -1 lie F1 2009 11J buduct reflect" 1515.000
I cdLIC6 ill in Special cN em expenses. -1 h , rCductinn n ill impact 111C ahilil~ tU eApand spCCMI CVCUtS ill
~erpe and nunlber.
SL )INIAR) O RE\ E.NL ES AND E\PE\DI'll RES
2005 06
2006 07
200708
2008 09
2008 09
200940
,letuals
.lctuals
Actuals
-adopted
Estimated
:adopted
RE ENL ES
1"A , (own
-".I192
40;
545
1.]m)
600
600
b?fLVL:1t
-
-
-
-
-
-
Orl~rr'.Suur'r
2A55
2k4m)
27-55
24JWO
25mm;
25MOO
TOTAL REVENUES
S 35247
S 28.925
S 28.300
S 25.200
S 21600
S 2SA00
EXPENDITURES
0j)1Tarrinr<, Esl'L•uR/irirf-c's
1-1.711
cr.bnb
41.775
553M)
47.711tY
41,604)
FixclI. k.wfr
-
-
_
_
-
I acl,r1,rl Scrvic-r Chm gcc
192.40~
225,06
23&820
2320M)
2323M,
202188
K )TAI. EXPENDII NES
S M1514
S =417
S 5116U
S 526.300
S 497.400
S 481,965
D - I crs
e-) COMML"\ITY SERVICES DEPARTMENT c,3
Neighborhood Center
FY 2009'10 KIN PROJECTS
Strategic Goals KEN' PROJECTS
Grand Lo-istics Team
Govern(mce III all effort to provICIC inlprovC(I custoulcr Service and n ,11-c"Imlined application process
Ensure that Cff iCietltl\' Llti117CS J 01\'11 reSOLII"CCS. the C0111n1u1lit\ Ser\ iC I)epa]"tmellt farilitale,
responsi\c. the Logistics !cam felt" special c\cros, The I.ogislWS "learn coordinates multiple
accountable reSOU1'ceS inCludinfs Police. Parks. and \laintenanee as well to oth,2r ,er\ ice, as ncc(Icd
and f01- Spcclal e\ Clll,.
collaboraliv e
eCnaI1CC Senior Services
Dw-in« 1110 rleXt fiscal \ car. sulil Ill Com elle ;clliol- 'en ice pro\ idcr.. both
4o\ernnlental and roll-protils- Io explore oppcnullilies tier cuhanced Cooperation and
partnerships.
Civic Cn11111111111t1' 011 . 0.
Enrichment CommunitN CnitN is a «rassroot, cl'f0ii io briul-, to,-,etllcr Los Gaians !reused on
Foster nlairlta111111 < and irllpro\ irlu CorllrlrLtnitV. I)MIL1111H C0111111LlnitV partllCrShip,. anLI tOsterint,
oppol-twiities Civic pride. The 1111111 s role. ill which the department takes a lead. is that of a facilitator
for ei\ is ell the ItorLnll 1111'Ou !h Whic11 V0ILIIl1ccr parttlershipS arc trrldC and maintained. This
ClILMUMCllt. f011u111 11aS taken the shape of the Community Unity wcbsitc.
atlcl CultLiral. PLn"ill<< 17Y 0L) W. Illc department 11111 k'c,ntinuG to ~c~licit projccl, for the chsiic and to
recreational make refer-I-AS.. it 1\ ill also continue it, additional Olltretsth c1YL)1-1S to \"outh.
and lncll\ ]dual
e11richnicIli
KEY PROGRAM SERVICES
• In cocvllination vi ith lBuildim'- Maintellancc staft: malta~~c \ei--,llbol-hoocl CcIncr facility
I11aIIlte1lllllCeand11111)r0\tI11C11iS `
• \'lalla-,c lum--term Neitzlibo~l-110 ELI Celller leak 'IIILI IIOLIrI\' 111Cillt\' rcnlalS
• Manal-IC the 1 o\\ n"s ` 011111tcer Prouram
• Manzwc the Senior Pro,rllm Im(I the Sellihl- C ciltcl". inclUdin Y IlllW-t>ikIll O ( 1152 N11i1M.L' :llleilt
,CI' Icc~,
• Mam-ILL' I l \l n-1\ lde special e\ Cllt,. SLICK a, the annual .1111\ 4` ( el C111-:11 n :11111 Screen on Ills 61VC11.
and lake a lead rolc on the 'fo\\ n-1\ isle l c.1I11
• BuilLI conllllunit\ partner.hips 1111- ILILII the (Conlrllunit\ Ullil\ eft'01"t
D - I()()
ir) COlI UNI T1 SERVIC'ES DEPARTMENT eq
Neighborhood Center
NEIGHBORHOOD (TNTER PROGRAM STAFFING
Fall Time Equiratent (FTE)
\utlluri,ed 2005.06 2006 07 2007:(18
20118 0)
2009:10
7"O".11.Sluff
Positions Funded Funded Funded
Funded
Funded
C mjmi:i;T% Dir.
IL1~ t1.1~ Il.1 IL 15
Ui
Admi11 trati%c ATIA\>[
l- o
l-cl~
0-05
dwinkir,:ti%c ~CLrCts7\
rninrl nnrIit:.ftrr
1.11:1 ull l.llll
I.r;EI
Lift)
nn~rr Coo!kl rtalor
~iCt'Ct.rt-~ I
11,-III - - (1-~I1
II.1I1
[Y-~t1
I otal Nei(Ohborhood Center FTEs
2.15 1.90 1.90 2.10
2.1;
2.15
2005 06
2006'07
200708
NORM()
2009110
TentpoI'll ).I- SrufJ
Funded
Funded
Funded
Funded
Funded
Oil-tcc Ckrit
till
)0
-
-
-
I aciI attL'ncl.ult
d'll
-I'll
4-0
4-0
4 70
Tofu] Amend Yours
550
550
470
470
470
i
i_
D-200
COMMUNITY SERVICES DEPARTMENT c,>3
Neighborhood Center
2005'06
2006!07
2007'08
2008109
2009?10
Performance Objectives and Measures
Actual
Actual
Actual
Fstimated
Bud-et
I. .Berk iolrrun w 4.1 ('i C(IMIMM111 nnrf ronmrrn [.k
~ l17 Ypjl'i111i 17! (i N1UIi 1~~11iU~_5.
'd. PCTCCill SIII UI 1XIIt1Cill it' 111 I kM11 SCTIiOr PI'O~~r8111
VIII"„
I I]!}".,
ILI(}"„
1411 Y"~
IIJI I''r,
:Icti%I[IC, %ti ho 81C ?{1titi1ic I %V Ith flit? Irk I-, ranl:
(r~ ur~a Of c 001,L raNuu I'( n. (t12 the Ton n
of '?cllll -cl11i111 Imel fh,' [ UnlJnl M111'_
;1. Prrlr111 ILie 011 o,%11 %VhIIIMN I"> 15110 tllld t)eil'
11111°„
Inn°i,
IIII I°~
IIl(1°ii
11}ll"t
particil,aiion in 1-("% 11 %Auntcer actiritie> to he a
2005106
2006!07
2007;08
2008'09
2009;10
Activih' and Workload Ili-blialits
actual
actual
Actual
Estimated
Budget
I. \11111)CI' i,C \e[~!1lb(~rll C}Oi1 C'mm. apphc"Moils
5\
4O
4;
-}II
4O
I,rnce:<cd:
~IMIIIC' nl'hnur> \0i,)hOI'll (,od C01M- i> rc>ened by
3.11-6
=.I41
r. 4
a.(I()l
4.001)
V'ulnhcr of Se11i„r C-etltfr "I"ILr£illl:'In11 ;CIIicr; l)f(Crid
1110I1t)IV. hi-111(511[111\. (It131te11%. aMd .lIlJlUaI1%-:
4. Number ot'Senior Cemer prn~,r mm and <en ice, o t~n:d
s
s
S
~
S
r~cckh:
~t1111)C1' W parlicipallt> ill uric ~lall;t'Clll Cill:
,6
4
(I. pixel IlUmher of hod's 1!]Ill IlicCicil rMt. ll-\% ldC:
-I1 L)6()
3, 4.
(1.
In
Tom]kLillie of %olunreerhour,:
tiII
ti~9I 01t)
A; o. S~
ti'?~_(1nu
51,= .IIUU
"SI;1r1im= in FY [I- Ili. the tolat hour> cat,\ci?hhur1100d Center u.e n ay e:llcu]atcd to ilIClucle RCCrestion Del]aniucnt rc cl-% tion~.
D - 201
D-202
Community Services Department
ARTS & CULTURE
PROGRAII 6204
PROGR-V%I PURPOSE
The -art,, and Culture f'r01-fralll provides support #ar the Towrl's :arts Co11 mission and the Art Selection
Panel. and their prefects. The -arts Commission facilitates the advancemcilt of the arts throuLdl a variety
of programs. incluclim-, the annual Music in the Park summer concert series- the ol-ILoin« _krt in the
Council Chambers exhibits. and special arts projects. The Commission also males recoirlinendmi oils to
file Town Coulicll regarding allocation of the allllnal C0111111LIlllty «rant fLlllds to arts. CLlltLllal. alld
educational nonprofit organizations. The -art SC1CCll011 Panel reN iCWS proposals front artists #-0r
development and installation of public art.
BUDGET OVERVIEW
The Music in the Park (\IIP) summer concert series is fundcd by private donations. which corer all direct
costs of the series. and is coordinated bv the Arts Commission. In addition. the Town provides in-hind
services in the forth of administrative and sul31)01-1 staff resources. In February 2009. Council approved
the staff and Arts Commission recommendation to authorize staff to ilegotiale an agreement with Los
Gatos Music S- Art to transfer coordination and nlanagelllent of MIP to the non-profit agency. This
action will relieve the _lrts Commission of all fundraising and volunteer efforts associated n ith the
concert series. Although cost saving, will not be experienced until an aLTreement is in place. staff
capacity will be increased as support to the e\ent and the Commission is reduced. Ail in the Council
Challlbers. and SLIPIVrt of the two Council-appointed bodies. will remain constant Goal previous rears.
D - 20',
10 COMMUNITY SERVICES DEPARTMENT c53
.-arts and Culture
Si \I~IARI OL REVEN ES AND EXPENDITL RES
2005106
2006107
2007108
2008109
2008109
2009110
actuals
actuals
actuals
adopted
Estimated
Adopted
REVEN ES
.Sc rvice Chcrr',rc c
-
Irlrcrest
-
Other Sntrrcec
56S
3N, 44 1
42.E 2
51.000
52.000
52,000
TOTAL REVENUES
S 38.568
S 38,441
S 42.532
S 51000
S 52.000
S 52,000
EXPENDITLAF;S
Sularic's (Ind Hcrrcfil.~
26.552
27.560
27.555
~5.400
14.000E
;1. 27
OPcralinvCvpcndimrc.s
-42, 90
39.560
45.165
54
5x.90{1
-54,M
Fi ed.lt',cts
-
-
7.346
-
-
Grrnrt.c
-
-
-
-
-
-
111tCOlal.Serrice Chrrr,L:c
6.1 S9
7.047
-
7.20(.1
7.-1110
6.470
TOTAL EaPE\DITI RES
S 75,461
S 74.167
S 80.402
S 95.550
S 95.300
S 92,647
TY2009/1 0 KEY PROJECTS
( Strategic Goals KEY PROJECTS
4
Civic ;Music in the Park (MIP)
Enrichment Coordinated jointlh- b,,- the :arts Con-nnission and department staff. MIP is a summer
roster scries of free musical concerts held On Sundae afternoons. NIIP is an cxtremel` popular
opportunities I event. which has enriched the Community and added vitality to the downtown area since
for cl~ Ic 19SS. .-arts Commission members rape private donations 10 Cover all production costs.
cllga xement• Hundreds of Volunteer flours go Into ral,,I u Rinds for and producing Music 111 the Park,
and cultured. It is anticipated that LISiC in the Park coordination will be transferred to a noel-profit
recreational auencv clurinru FY 20109 10.
and indiVidual
enrichment Art in the Council Chamhers
The .-arts Commission. with staff assistance, installs and curates six art exhibits in the
Council Chambcrs each year. This program allows the TOnVn COnnCll and residcnts to
elllov a Nvide varlev% Of art expression. and provides local artists a venue lIl 1l'111Ch to
display their work.
D - 204
CO)III NI'1'1- Sl-'R\'[C'ES DEPART\IE1T- c~,3
ArB and Culture
l:U PROGRAM SERVICES
• ['I-rl He Mal v1ppnrt t0 the NIS C Ati1 unissAm. is >tlbco mnutecs. ad J](~ Il]Illlllie~. c'uld priject,
• 11mide staff suppon to the An Sclcabn J'and, its Nuhniminirice,, a"J hoc commiuce,. and 111-oject>
• On H J}I'i\`'mm O\"eIviu t. maJ1 >"pt}m and Seal accoi 11 ing Air Music in We Part:
• Pr(?\ AC PWgMM L"W1-SLQ1. Sta h"POI-t, Iinki Ii.scaf accou 1 ing, loo Ari in the C oLlnclI C ll:imhers
ARTS & Ct I.1 t RE PROGRAM STAFHNG
Ir,rr rr„f~i:~rrrr,«r~•,ff rr- rr_1
AukoHmd
20(1516
2N6 07
2007.'(18
20118.'(19 2009110
Tmi'll Stuff
Positions
Funded
Funded
Funded
Fun(Iecl Funded
CmmIn11111 I'1]cc, Dir.
010
1).1[1
1).1ir
n-I
n.I11 0.10
dMilli,il'.itk `;Cili[[II.1'
11.15
11.11
O.15
U.15
II,15 0.15
Tidal Aj-ts & Culture FTEs
02;
025
005
025
005 01;
D- 15
CO1111L-NTIN SERVICES DEPARTMENT (-3
-Arts and Culture
2005!06
2006?07
2007J)8
20118'09
200910
Performance Objectives and Measures
Actual
Actual
Actual
Estimated
Budget
I - f , r 1r r ,r;rt r is r it r, r n, 1,111, rt ,.:rhr1? ;r';
PffCCnt!-'C 111 \lu~ii ill tf?C I':fk- iUtli.IL ,1uC!1L'CC1
Intl"~,
Irlll°.,
a{I'.,
Ann",.
IIfl P',.
Ictl 1C?il1 OIL! evl,C li11CC:
11. PCr~Xllt.tr_t.: Ofj)LlNi,~ ~lrt pie.e, in -,oo l to iAiillent
A(,`
iunllilioll:
C. RCIlLiCtli N,itiNtilCtiOll 11iLh =~11> LIANA CLilEtlt',11
[}_i)il
(Li)d)
I1. ~J
11. ~7~1
11. i1
1 t11110IUILlltil:~ Ill IAK C:1LSti>:
2005!06
2006107
2007108
2008109
20091,10
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I of :1rt ill 1hr Council Chartlbirs :,"lbitiow,
6
6
6
6
0
in,tal]«i and iuratr~i:
N1.1111110- of %0illrltCCP h(MIFS LILIIk Wk1 Ill ~~ftti C 011111)1,~iOTI
l 11111
'SO
-7- 5
400
i l}fU~Ci l~:
111 C1'a °_'C number i}i :l[l2nClCCS St \I ll-li ill iilC P,II'I:
1 .(,00
1.6111)
~,I II IrI
~,~l111
".1)1 to
i t~IliC1"t>:
D--106
Community Services Department
CO'.\I117UNITY GRANTS
PROGRAM 6205
PROGRAM PURPOSE
The Con-Lin illty Grants l1rourain manage all Town ,rants to nonprofit anncles providing human
Services and art. CUIMI-al. Lind edLlc,1tl0llal progniiiiIlllng so Los Gatos residents may maintain of impi-m c:
their quality of life. 111-ograill Staff Seeks OLIt and inaliages grant contributions ICom other hUhhc alld
private sources and works to improve Con-Imunicat1oils betweell grallt recipients to ellcoll]'a<Ue
collaboration. Increase effects%eness- and eliminate duplication of effort. Grants ire allocated through a
competitive process. Human Services _ Lellcy 4T-ant applications arc I-c\ iewcd by the C 0111111Llllit-'
Services Conullission: the Arts Commission reviews Arts and Cl hural _ aency applications. Both
Commissions dicil makc funding, rcco mllendations to the "I'MVII Council.
BL-1DGFT 0VER'1 I \N
For several veal-s. the TONvii has granted approximaicty S100.000 in General Fund monies aiulually to
local nonprofit org=anizations, for human, alts. and cultural services. These grants are in addition to the
approximately S27.000 of Conunwilty Development Block Grant (CDBG) fundin« to local non-profit
aL'(2ncies. 101- 11un1an services. that the department administer each year. The Town also provides in-bind
donations of subsidized leases to A Place for Teens. the Los Gatos \IusetIm Association and Los Gatos-
Saratoga Conununity Education and Recreation. as well as all alvlUal Cnnn11u11itV Conll-1bLtliOll «1-ant to
the I_os Gatos Museum -association. ' lie value of the leases is reflected in the Reference section as an in-
kind contribution.
All nonprofits funded through the Conlnlunity Grants Pros-'am provide V,1111 ble human scrv ices to Los
Gatos Residellts. F 200S-09 CBDG funding level of 532.710 has been reduced to S27,050 for FY
1009 10. 1411111,11) service agencies anticipate that scry icc IcN els N\111 be impacted.
D - 211-
E-) COQ MUNITY SERVICES DFP:kRTME1T c^3
Community Gr811ts
St NIM %RY OF RII~ I NL FS AND EXPENDITURE'S
3005 06
21100 117
21107 (1fi
200S 09
3005 (19
2009.%10
Aetua[s
Ietualti
Actm.ils
Adupted
Estimmed
Adopted
RFA F.M FS
h:, r, .
TOTAL RE\ UALTS
S -
S
S -
S
S 2,9 7 5
S -
LX1)EN1)[Tt 11ES
Sr.~ru'ir, duel /;,/I, tit,
_'6.114
',fim)
1 ,-ll1jI
35
01)Lrc,r1,1~Tt7zr,ziirerr~
4;
1
64-
1-[111)
:I III
1.100
1. ix' r1. Is
Gilfirb
11)0.61
11'.615
11 L-65
117.1OO
11-. )n
10S-il;[1
l,1tw'u111.5L,'1-irc' Clrur,O
6-344
_ ,-1
-.1-9
7",(l()
(,-11111
6.479
TOTAL EXPENDITURES
S 1-50.156
S 153.628
S 145.638
S 159190
S 141.801)
S 144,934
1,Y2009/10 KEY PROJECTS
Strateuic Golds Key Projects
Civic Enrichment Local Non-Profit -Assi.,vtance
f ustcr oppollullitics StaffwiI1 implement the lira vcar Ofthe m-0-rear i"llnding c%rlc tOr human Scr%icc
tin'ci\ic `3ramS. the mo-\cm- fund1132 c%clz N~2S initiated 1)5501 iu] ('011111 L11111 Sen Ices
cl1 '5['(113(1]1. 'Ind Onl]]]FS~IOn Jild Sla1I I"C 1'1(11' C 1 h~St pi" Ices.
cultural.
rccr<,uic nal and
irld1%ideal
cnrichmeni
1) - 2M
E,~) COMMUNFIT SERA EC'ES DEPARTMENT c--3
Community Grants
KEN PROGRAM SERV1CLS
• ~jllllil`'c :1Illllllj Community Clliilll tljocallk III Pl,Oec,S
• :~ij[lll[li,lc[" Slllllllj ~I3171 Z«[i~'I11~I71~: II;I~j~ j~ 1 ]c i111:SL1~~ allij ]L1IILI m"'I'liillll~~ll
• Molillol ]teal plo\ !,hill O] jllllllilll ,Cl"11ce,, alld ,Cl\ C 2; a re ollrie jnr loci1j 11"llprol11 ,CI"\ ice
'12CIICIC.-,
CONINII M I1 GR.`.N'l PROGRAINI STAFFING
Full Time Equivalent (FTE)
\uthoriied 20115 116
2006 (17 2007 (I$
2011S (11}
2009?i0
Town .Sf[ffj Position, I'llllded
Funded Filllded
I'Ilnded
fended
C Vlll]1111nm Srr%ire, Dlr. 11.{I5 II_II~,
li.(li I1.0.
{1j
~cimini.u~ui~e:\Ital~;t a-111 i1-]II
11.111 I>.lu
c1,I11
(}.l{l
~clmini,trui~esecremn 1).]u n.lu
1}.111 lil
11 ]11
0"10
Total CUllllllunitl Grant FTEs 0?5 (1.25
0.25 11.25
0. 2 5
0.25
O - ?nil
i,,) C01 MUNITYSERVICES DEPARTMENT c-4
Commttnity Grants
GRAMS St MMARI
1_005 O6
2006 07
2(107 08
2008 09
2009;10
Source
Actuals
lctuals
actu:klS
Funded
Funded
llurnan Scr+iccs
(h.(riti~LTC- On1bLJJ1m n
CD[3C,
--htiu
-.6"d
--A~II
--(,sll
-C3
I ;1: C- cr + Il,,tnln C ott>or111I
l 1%111
I.`_4
1.5-4
-
tie.t Hd Ii,1r e-t Fo'd Bank
is DB(i
?-;n7
3 _~11
:-.`(12
ull
T.Sf10
I i% ( hk %duh D,i% Serv 1x,
CD13G
I _'-1)x~
1'.~~~1
12-~+~•
r«II
1 477
1.11 fMk Sr. \utritiorl al)d Serlite
f o1 n
?-.1 n
-.4 t,
-,4 ;n
r,u
26.5601
\eNI [)(nor Solution, Dom_ 1 iOit!11ie
loon
12 iIn11
[?-nnn
S ~In;
12-n1111
l 1.520
Parcnl, 11ell,irl PaiC11t,
Tot1n
4 11
1.92x1
1.t12t}
1.(911(
1-840
1 Placc ts+r 1Cons
oan
1u-1, 40
13.34x1
13.;-1(:
12.lu (l
10.940
Su1,1,or \enu)rk
1-o1111
4.1,11()
4.S0i1
4., w1
4.~(111
4.600
515[ J-uarulal ON The Health Place
CDBG
12 ' I I
1'_.21 1
1 1.094
ti-21,11
2,410
S ISL. Fnundauon The I lcalth Place
I m%n
4.0, 1
4.(,S l
ti.f„u
I { U
I cen and I :1rni11 Couilselin.. Cenlcr
Tm%n
,-,1144
'-,o44
?-.1144
27,1)~11
25.390
1. 1111011 1i a1' - 21 I Fundin°
Trsk%n
-
-
~,jIIU
2,501)
1400
TOM 11utt1an Senices Grants
136.996
129.496
128.899
129.090
123,910
Art " Education
Art Doccws (,1 Los Gatos
km 11
4.5(1[1
4J{)0
4.5on
4.5f1(t
4200
1-c;li1a1 Thcalre Ensemble
Toon
Loom
I,ww)
1,000
1.()0O
900
1_os Gatos C n111r11uni1+ Concert
Too n
X -n
5-0
1.000
1.0ou
1,000
Photo''ral,hic Guild of Los G;Ito.
Tu+cll
1 .Unfl
I .ofu1
1.1100
St. Luk-C', Sunset Concert Series
1 uu Il
~nll
j,00
1'000
1.000
C lnccal>
11,4111
tl{}
Total Art, Education Grants
6,870
7.370
7.500
8.500
8.160
('onlnurnit+ Contributions
Ln>c,;uo,11u<Cl:n1:1;s(ciali(n
Toall
1_'__ ',(I
1?-1?rl
I'.!,1}
'.4?(}
12.410
I (,tal Connnnnit+ Contributions
12,430
12,430
12.430
12.430
12.430
C J)RG Total
CDhG
36.681
3().681
35.564
32.73(t
27,050
hn,+n'S General Fund Toral
i o.o.r
1111),61
112.615
113.265
1 [-.'_(111
117.450
Grand Total
.-11.1.
S 146.296
S 1411.296
S 148.829
S 150.020
5 144,500
D- 21o
i--) CO\lllt-\17N SERV1CES DEPARTMENT c_-3
Community Grants
200506 2006:07 2007.'08 20118'09 2009: 10
Performance Objectives and Measures Actual Actual ACILIII I tatinntIed Budget
NCT ~r:;t.l~~„r~..,,~'i,icat<,. tr.i ulr,. Ilnr,. iul nr ;1r1111 r;.1_c h,:n:c! t ...1i« '}G[i rt th,lt
nnlc> tnu11111L: Tt .tn c a!1t i nll1h'I I1 II
2005106
2006'(17
2007108
2008109
2009;10
Activity and Workload Highlights
Actual
Actual
Actual
1:stiniated
Budget
it I . (,1';1222 .-~ICiIIICIIi> .1[11111131SICl-CCI:
ti. 111111)C I' „t I-I liI II:I T1 5CI-1'1CC 111'. 111 t~:
$
\
\
1)- NL2MIM' of Art, C ultHfAl Ldlw,itiomi1 fJll h',
i
i
5
_
C. \t1111IM' Of Cullllllltttit\ C 01111-l}'llll,'ll runt.,
I
1
I
I
I
Tnt,ll [i, ll;lr x111, ant ofG~ncrll f un[I'Udilt agr«nlult
ti -.1
~Ic)U.}~,
[~;.u[t'
~Uh. (,21
I(1-~-t>
~ a[Inlini>lCr~[I:
\ttnlhcrOt 101 Gntt,l rc>iLIcllt.1 dir12CIh ICI-%V[I h\ log kn
~JHIII
~.IU11)
,[.?111-1L11 h1C[I U'C:i211/❑`.]iU!~:
D-_'11
D-2I'
Community Services Department
CONSERVATION, RECYCLING & SUSTAIN ABILITY
PROGRAM 6302
PROGRAM PURPOSE
]11e l-)u1-l)0.1 of the ConStfvalion. Rccvclin-, and SL1SIMIMM111% PFOL11-anl i, to encL~ura~~e alld p1'01140le
111111atl\C, that Ill I-educe 11:1I-111IU1 Illlp!SCIs oll Ills' ell\ lrollllleill. Thl'OU'U l it Il7L1104"ICCICLl ahfl] CI,iCIl. &C
1'I"Lx'1,llll 111aS111l1ZeS dl\zl'SIO1l trolll IanLlt111, ill order 10 1)1-olect public health a11d "ilfel\'. alld the
CIl\ i1,0111llent and pl'0ID01cs proLral11S to encourn'C a ;LI;tllitlable future. Siaf 1 \N oi-k-s lo C11Cc,Ltra~'C
1 ) SLlstainability ininativ e, to reduCC harnliiul 'MINI :tS on the env ironnlenl
2) ('011SL 1'\'alloll Of llatUral rCSourCCS
3) SOLH-CC 1-CCILICtloll. tO reCILICC 1110 1'el1Cl'alloll ill \\'asleS
4) RCCvClllly and compostirng, of 111aterials
I rallsforillalion of wastes. Such LIS \\',l,le-lo-cllern, prllcetise;
6) l.andlillin~," as a last resort. till' nlallaQclllcnt of rcnlainill~11 materials
AS rcLILlired b,. the California integrated Wa to Mall lenient Act of MS") (AB 939). the Town niust divert
it Illllllllllilll 01, -~U°,, of its L;Stc tro111 the laildtlll. Slatt nlllIlll`el COMI)IIallce 1\ ilh AB 939 I-CC]U11-emellls.
monitor; WILT c\alttate; existin<< a:tc cllllectioll and rec\tlillkT p1'0~11'an1S. and lVC011111MILi, 11CW llro<<ranls
lip nleel dl\C'1'S1011 oblectl\ e5. Staff- also .Icll\ el\' ll;Irllclpates ill the West t alle\ Solid Wa~,lc ML111agC111eilt
A11th01'!1\'. 1hC local loltlt you crs aulhorlt\ Cor lllall IL'il1S the solid waste xenclol-contract-'.
I11C l1,111d halallcc of the Toll-twi. Solid \\;lsit tlanaLclncill I-tllld \\'a, tranSICrrCLI 11) tl1C (tellCi-al Fund a--;
SllSlalllabllit\ PrLl<<ralll lI7 F1 2(II-1\ {}C). ] lle,C tlII1LI> h,i\'c bl'Cll dc,lLllaleC]
( 011SCI-\ation. Rcc\clim' and
t01-the h11111(i,e Of implenlelltilh-1 CIl\II"t 11117elltal lilt, lall\C, to SLippo]i a SLISlfsln tblt ILltllrc.
BLI)GET OVERVIEW
[ I1C ] {fill} ]U hudLcl rcflcct: a dcl-rc.i,c II1 tlilldin4~ for Ille aLllllln!Slrallon of the 1PA t11 '11nictp'.111Oil Lit
1-CdUCCLI I1h111il-M11CI1t cost S. Thcrc is ako a ,11!'ht CICCIVZISs' 111 tundnl= 101" Sl1SIa111<"1I11111\' CItL~I'I,. h1.111LIMi
ti,r SpcCNII project S. such aS the Grccnhlm,c oa, l'TI„1011S In\entot\ :Ind RLdUC11 X11 Pl,In Will I)C
>11l)j)011Cd b\' (,ellel-al PkIll LpdiltC IM-01'raI1l tCCS. Ako inchided ill the (1117,L'1"\,IIlL7I1, RL~\'Clln'. and
SU,lalnabilil\' budL'et proLralll 1, AB 22020. the Siai Lie\era<,c COlltaillcr (1rant, ill,:h \\111 be Used to
,llllpor[ lI7C I C~\\ 11 i "'t!1CC17 L 1`tOIC ,lild "]`CCp ].o, (~,Itl1S Bea1111tu1 acts\'111 C,.
1)-'13
~ COIInIi;! ITY SERVICES DEPARTMENT 03
Couser%atioti, Rec%cling & SustainabilhN
STATEMENT OF SOURCE AND USE OF FUNDS
2005/F%
3006107
3007!08
2008109
2008!09 2009/10
Actuals
Victuals
Actuals
Adopted
Estimated Adopted
SOURCE OF FUNDS
Bee m m,, Futid Balance
Undesi~nated
25{7.0,7
:21 9,914
S,SStI
296-554
39G.~54 -
Total Be,-~innim-y Fund Balance
250.037
329.914
338.850
296.554
296.554 -
Rey elloeS
lnten-~m ernwemal
S 1. i 31
5(}.-1'4
41.04,
-
- -
other sources
337
Total Rev enues
388.497
271.505
41.043
-
-
Opcratir- Transfers
Transfers from Gefieral Fund
-
-
224.110
Total Olicrating -I ransfer.
-
-
224.110
-
- -
TOTAL SOURCE OF FUNDS
S 638.534
S 601.419
S 604.003
S 296.554
S 296.554 5 -
USE OF FUNDS
FxpenditureS
Salaries and Benefits
15?.~61
165.1 7
143.000
-
-
Operating ExpenditurcS
9().109
X9.974
156.291
Fixed A> scts
-
-
-
lnternal Sen ice Charge,
7.315
? ~;ti
5-158
-
Total Expenditures
250.285
233.969
307.449
-
- -
Opcratin2 Tramfcrs
BusInCSS Service Fee Transter
5?.;;
X9.6(30
396.554
Total Opurariog Transfers
58.335
29.600
296.554 -
Fnclin= Fund Balmice
Dcsianaacd
-
-
-
- -
I-ndCsi--naled
'9.914
;?ti. 5n
?96.Sj4
)6.5;4
Total Fndine Fend Balam e
329.914
338.850
296.554
296.554
- -
TOTAL USE OF FUNDS
S 638.534
S 601.419
S 604.003
S 296.554
S 296.554 S -
Thr haul balance o !hc' f(I! olo. Solid litlslc' :lfalla~T('171c'!Il Fluid was rrilllclc'1'rcd to IhC C7070'al F!lllcl aN
Conso-vatimi, Rccrclill- and Susfaillahilirl- Program in 1IT2008 09.
D - 2 I4
~r) CO-IIMU ITY SERVICES DEPARTMENT C->3
Conservation, Recycling & Sustainability
St MMAR1 OF REN ENL ES AND EXPENDITURES
2005106 2006/07
2007:08 2008419
2008.,'09
2009110
Actuals Actuals
Actuals Adopted
Estimated
Adopted
RE ENL. ES
Intrr~c+a'c'rrlttc'rrtcrl
- l(I,(M0
,S-(1!111
19.000
Sc o-I icy C Iru ~~~'c
-
-
TOTAL RE1 E\t ES S S -
S - S 43.050
S 38.000
S 39,000
EXPENDITURES
Srrlaric'~ and Bcil cftts
- I2i,7()l1
9-.901.)
121,017
Ol>cniiirl, Ey0illitrrr'(
- 12c1.120
1t.Jl.-(111
115,100
IWO)ia1.5c'rliceClutrvcc
- ji11f1
4.011
5.I;9
TOTAL EXPENDITUR1'_S S 5
S S 260.520
S 211.300
S 243.916
.xB2020 BEVERAGE CONTAINER GRANT
Program 6303
SUMMAR1 OF REVENUES AND E\PENDITURFS
2005!06 2006!07 2007?08 2008109
2008/09
2009110
-actuals Actuals Actuals Adopted
Estimated
Adopted
REVENUES
hrtel~orerrrnterrtal
- ll~l
?l7
7-700
Scrricc c1Pifr "
-
-
01Jlt7' Sure' es
- - -
-
-
TOTAL RED ENUES S
S - 5 - S 7,700
S 7,714
S 7,700
EXPENDITURES
5ltlarics and Bcrloirs
- 2.11{10
-
-
Ghcrw171~-, Exllcmlirllr,,<
- {]Il
11(}
7,700
Il.l'td_4sticI7
_
-
Gntrrt>
- - - -
-
-
llltc'1'ltal .Se'r'i ic, C har'-c'.~
-
TOTAL E\PENDITL RES S
S S - S 7.700
S 2.700
S 7,700
D-215
L4,-) CONIMUNITY SERVICES DEPAR` MEN'r c:~3
Cottser'vatiou, Recycling& Sustaiuabilith
FY 2009110 KEY PROJECTS
Strategic Goals 4 KEY PROJECTS
Collection Service
The Town is an active member of the 'n'est Valley Solid Waste \lana«ement .Authority.
a joint powers aut}loritV (JP r\) that contracts for solid waste collection. recyclUIL'. and
disposal Services for residential and commercial customers in Los Gatos. Campbell.
Monte Sereno. and Sarato<m. hl FY 2006'07, a neW hauler. West Valley Collection and
Recy hinu. beuan service to the Authority member cities. During FY 2Cf09 10. Staff will
continue to work with the JP:A and NVest Vallee Collection and Recycling as it enters
into its third year of providing service to AVest Vallee cities.
Coninumitt•
Character
Preserve and
ellhance the
appearance
character and
environment
duality of the
cocllnlunity
Beep Los Gatos Beautiful
:April is -'Keep Los Gatos BeautiftIF month. and a full slate of activities is planned. The
campaign celebrates National Earth Day. National Arbor Day, and National Vollmlecr
Recognition NVeek. all of which occur durill<r the month of April. Keep Los Gatos
Beautiful events are funded in part by state Beverage Container Grant fiends.
Corm unio, Garage Sale
The Community Garage Sale leas been a partnerslup between the Town of Los Gatos,
the City of klonte Screno and the County of Santa Clara. The Colnlty has indicated that
it is focusing on other efforts and will no longer be participating in the joint program.
During-, the coming-, months. staff will work with Monte Sereno staff to develop a less
staff-intensive program.
Corm unio, Outreach anteAwareness
Pro4Tram staff will coordinate a variety of waste prevention and resource conservation
con-1n-uulity outreach activities. to promote recvclinu and waste reduction. such as
Second Chance 11Veek and America Recycles Day.
Green Business Education
Staff coordinates the promotion of green business educational programs including the
Gron-im-, Greener ToLmltcr" campaiQm.
Environmental and SustaiuabilitV Initiatives
The Department leas taken a leadership role ill prolnotilll.T rile Town-s sustainability and
environmental initlative-~. Stall` hell ~N ork closcly II Ith JOillt t'ClltUre Silicon Valley
Network. Cities for Climate Protection and Sustainable Silicon Valley to develop a plan
for monitoring and implement ins carbon reduction programs.
Householel Hazardous f aste
'1 he Town contracts with the County of Sant Clara which provides sate hazardoLls
waste disposal services for residents.
D - 216
ez) CO-MMUNITY SERVICES DEPART ME'N'I' c-13
Conservation, Recyclintg & Sustainahilih
KEY PROGRAM SERVICES
• Niallltaill Town's compliance Ilh C aht01.111Ii Illl~_sCI1lCCl Waste MaIlaLzil ent Act of N S9 (AB 99)
S011 d tltite diveryloll requirements. Including lllinaililg and implclllcntlliPI'OLIFi3111s 10 111cI'ellse
~l3\ cl'~1~~11
• Mil"'tlclllaic in Wesi alle\ Solid .I~tc `lzln iLk ilclll Attil1.IP.~ llltl\ Ills.,. II1C1LI 1il' flile 1111 1
SCl \ Ice i c\ 1C\\ s
• 11aI1:1°_'C the uSz o Solid Wa~,tC NkIMI`_'eI1lCilt l-liild 11111LIN tllIhlii'hl\Llt the l l\1\ 11
l l"":IIl1L illt~ll
• PI'ov RIC 101' SafC hOLISChOld hZI/ 1r11011S vv,INIC 1ll,lu+Sal ~~}~llhll
• 11111-WIC111CI11 all cllllSiioil~s, Ill\ elltllI-\' <Illd tlc\ Clhh ~tlat<<'ICS tbl_ 1-1?dlICML' lllZ l O\\'Il S c,11-bOll 10011 l"llil
• l'roniotC _,u,,tnin-Lib1111\ iniu,'11k C, lllld CdUk lltiOll
CO\SER1 A-I ]ON. RECI CLING AND SI-STAINABILITY STAFFING
1'ull lime Equivalent (FTE)
Authorized
20115.116
20110.07
2007,08
2008:09
2009;10
Town staff
Positions
Funded
Ftinded
Funded
Funded
funded
nittlll mit% Set\-Icea Dir.
I_L2II
-
-
-
{l. ~(1
0.20
Admini trati\0 .111a1\,~l
lLI~
u.15
0.15
AdmillI u(r tiyeS,C rC tan
0,111
(I,ItI
0.10
Secreulr\ 1
0.~1)
0.i{1
0,50
Vollmlecl' (oordillalol.
0,20
(1.210
0,?o
SeCI'Cl.II'\ 11
1.},l}i
_
_
_
_
_
Total General Fund FTE
1.20
-
1.15
1.15
Pr,,rio 1r\Il' L11ar"'C"I10r.Srllid Wast" I'trued as 1>i bill'
SOLID MAS
TE MANAG
EMENT STAFFING
P'till Time Equivalent (FTE)
luthol"izcd
21111 06
2006 07
2007 (18
211)8 (it)
2009,'10
TownSnrff
Positions
Funded
Funded
Funded
1:11 nded
Funded
\Cl'1;cc, Dir.
P rk 4rv i.e ( WIcer
l_itrl
I_L~y
1'.:; i., \ \I;: :it. r:L,'
PI:! Lilni k:-
lill5
_1~ii'llil: !'.{ill S:vr:!3r\
-
IV, ",Il
I_I_.LI
11 III
_
_
I otal Solid 1\ aste Fund FTEs
1.119
1.07
1.77
-
-
?1105 06
'_{1060 7
2007 U8
211()8 (19
2009110
1011lrorrrl_l'.5'tatf
Funded
Funded
Funded
1,u11ded
Funded
Re,.vi11R'1(UIlri~llillOT
I.IIif}
I.I~}{i
\l.i1mcliallce .1,>isiant
stir}
`;IjU
1.",m)
1 ot.11 A11uui11 1lOlll'S
2,672
2.672
1.800
-
-
D-21-
1~ CONINTUN "IN SERVICES DEPARTMENT o3
Conservation, Recycling & 5ttstainability
2002;,1%
3006.'07
2007/08
20013:09
2009,110
Performance Objectives and Measures
Actual
Actual
Actual
1_slimatcd
Budget
SI, r,: f~~ rli rn~ryn,t 1~'r~,77 Ilr,rtr Fi 1, .i1 r,l"ei~l"1„(>+~r!Ft'(i
Pcrcciit.i c of kdid \l8 is Lh%crtcd IrUnl I:,:idn.!I. h,.
4.dcnd::r %uar I `.'aw znal 511",
~IHI~
~t}IIr,
~IIII-
,A II I\
'111,14
' .)l3rllr;hli;,il!'?C~tllYcl"_<?(i1+Ct.1(Ir?,:flr?I;I7rt Jir,e;~rjn_(t+
}'l1r1- r,
ri 1_eSi111il:iE:;
.1 1, n',.+1[;
3- PeI CCIIta~-'C Ut Mdid NAaIte CO IICCtIUa Ct III] l•1 a l lli~
lllf l`'.,
ltll)"-,
I[il}",
!IIU",~
1111
rC111I%CLi:
2005106
2006;07
2007/08
2003;09
2009;10
Activity and Workload Highlights
Actual
Actual
Actual
11sti111 1 tcd
13udget !
1. NLI111IICI nl 11MISC1101ds hanicipam7,-~ III the Comnitaill%
1 7~
100
0
(111
Gal'aCt ~Jc oOlt:
11I11113Cf l1t 1111~~,Cd COIlCCt1011>_
a
I7 a
800
S74
5011
\umlicrot'Lo~ Gato tlou;dIOld, hartiCihalirl^ is Illc
tf.}
SGs
')I l
)?tl
)jtl
11011;uhold l lazardOU; 1l rite Dkpo al Prrnurnn:
;fah `+e 1,'1ln1 hL-PS INN 11 idl- i'1L 1. 1(1~~ ni!+C; riff, TO
1l,ltl~nit1-t' lill'i0l iri 1i ;11-I• f i~[ S'I'T !h If'~ r11 lilt , 1h i,
I) - ?Iti
Community Services Department
HOUSING PROGRA-AIS
PROGRAM 6401
PROGRAM PC RPOSE
The hlli-posC of the Housing Pro`unu is tO proOde Ar adequate housing for Los i WoN residents.
regardless of aw. income. race. or ethnic },ackLround. F he I o"m cncourUL'c~ Conscr\ -laion and
construction of houlng adegiate fOr fLIMI-C }~~~pnlallOllS and replacement needs. consistent wilL
enviroonlcntal limbalions and in proper relationship to comnulnity- facilities. open space. transportation.
and snlall-town, character.
llOusinz, Program Maff manage the Below-I7arl:et price Housing Program. lnd the Rental Dispute
Rcs0410011 Prowram; coordinate affordable housing, dcvclopluclit pro~lCcls with olhcr Timm staff: and
support the Rcilt Ad\ isor COnlrliittcc.
BUDGET OVERVIEW
All expcni}it wes in this program are tiulded by Sion-General Fund revenum. Belo%v Markct Price (13\IP)
acti\ilies are funded through SNIP In-Lictl Lee,. paid by developers Of Ile\\' hc,u,ill-'. Rental Dispute
Resolution Program acti\ }ties are funded h\ a lee paid 1)~' o\\ Het-, Of eligible rentitl Il0t1;i111.
1 Ile Inajorit\ tit expendltwvs in this progmin are related 10 t\1 0 Set- ill' colltrarts: the I lousing Authority
of Saw Clara Count-,-. hick adnlinisters thr liclow Market Price l Iousin~ Prozuranl: anti Project
Sentinel, vc hQh administers the Rental Dispute Resolution Program.
A t'lrant to West Valle\' C OFI_I llailit\ Ser\ ices for is rent and utlllt\ n1sid\' pi-lTwrn An lo" -irwoime
resident, as added to the Program in FY dill(, ()7.
D--'I1l
L4--) COMMUNITY SERVICES DEPARTMENT c!)3
Housing Programs
SL :\INIARI OF REVE\C ES AND EXPENDITURES
2005,106 2006107 2007,108 2008109 1-008/09 2009110
Actuals Actuals actuals Adopted Estimated Adopted
REVENUES
Scrrica Ckar"Cs
9-.021 1.1-411.795 120,24; 1 2.150 I~6.0U0 127,270
lirff vi l
- _ - -
Of /I Sol1 rtc~~
6.00 12.651 - 10.300 10300
TOTAL REVENUES
S 97,021 S1,147,095 S 132,944 S 152,150 S 156,300 S 137,570
E\PE\"DITLRES
Salal7CSC-MdBOWJ11~1
4-.612 44_605 45.867 52,900 40,500 50,6+0
Oparcrriii~ EspcuditratC
S 50.107 I.f}g{}?C36 "0.$1. 7S,(15(I 70.6011 65,160
Gr<,rrts
- 2,0!10 5.000 1 "1.000 1'.000 13.000
laternai Service Chrr~;,i>s -7. 2 8 ~ 7,580 5.264 N.200 7.8011 7.374
TOTAL EXPENDITURES S 101,017 51,134.751 S 132.944 S 152,150 S 131900 S 136,164
FY 2009110 KEY PROTECTS
Strategic Goals
Key Projects
Rental Dispute Resolution Pi-ogr'am
Communio,
Dui-in" previous rears. the Rent Advisoix Committee (RAC) developed revisions
Character
to the Town Code for improvin<, the process fol- resolvinLj apartmcn€ hoine-related
Preserve and
rental disputes. This year, the RAC plans to continue this process. foctlsin4l on
enhance the
pcz11C\.-lC\'tl Issues.
earance
a
pp
character and
Bela) l darker Price Housin (B:1I1') Program
The BNIP Progrnm makes homes available ldI' pui-chase Or felt at below market
en\ IwI1111C111
Cl(Illlt\' of the
prices to low and median incon-ic iamilics. Ell«Iblllt\' f01' the 13! O pro-ra111 1S
based on tedel'al household income utudellnes. 151 F 2009 10. it is anticipated
CDlllillll[lll\'
I
that J owner-Occupied units will be available for Sale.
D-120
Irj CO\IAILAITY SERVICES DEPARTMENT c-3
Housing Programs
KEN PROGRAM SERVICES
• Aii1111111stcr the Bcloxx \Itl1'hct PI-icc I lout ,Illu hl'> Ln-aI11. ill k:oopcration ~t llh thl omillimit".
Dc% clopincnt Dc1 il-tmem
• _\llil]tnistcr the ReIltai DiSj)Llte RC.I0IUliLIIl h-OLF fill
• Pro%Ide'Iii11 >tlg)pol-t to the Rew A6%Isor% C t}mill1tIce, its subcOll mitttc'. ;I"I hog: comIlIMCCS,
c[ll~i 1?rt~.icct~
• `ISISt «'Ith llllplel]]Cllt,[11011 t)l the (iCI)CE'd PhII1 HOLISilh-' EICI11Cllt llllll :~11ttiI'lililtilC I IOL1,111!L
Sil"iIIC~'~ .
IIOL SING" PROGR VNI STAFFING
Ful/ Time Equividt'nl (FTE)
,A11111orized
2005.416
2006!07
2007108
2008;09
2009110
TMrrl Staff
Positions
Funded
Funded
Funded
Funded
Funded
( unullullit~ S~r~ iccs Dir.
0.1
U. I i
0.1
0,1 j
Il. 15
0.15
ltinliili>u,nite :lllzl
0.Oi
l.r ;
0.0>
~I.U>
1.()5
0.05
:ldminklrllltc ~C,:retarv
[}.All
f}.1(1
(I 10
0_10
fl_1(I
0,10
tiCrrrt:u% I
().I()
ir.1U
0.10
Total 4lousill" Pro-ranl FTEs
0.40
0.30
0.30
0.40
0.40
0.40
I)-'?1
COALMU\I"I'1' SERVICES DEP. ITMENT c>3
Housing Programs
2005106 2006107 2007!08 2008109 2009/10
Performance Objectives and Measures Actual Actual Actual Estimated Budget
1. powir]c. i,r afhcglwre hn[ISii[~~ fhr Loa Gn10.~ riri_c°nt.
rf ,irr lk c.c of a<_r, illcolac°, nice or ClImic fbfrclr1rr,uud.
a. Percellmge o1'Remai Dispute RoS,011.16 11 PML~ I-um I mr. t Utl°., 1 o o",, 10()°
clicnG alisfieci nith scr%ice recei~ecL
2005;06
2006,107
2007108
2008!09
2009110
ActivitY and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I. Number OI Olt"nor-occupied hol.ISlnI- ulll[5 lY~lSINfCCI Ill
? !
40
42
47
t11c BclotA Market Price I lousin° Pi-o-ram:
Number of rcnrll houslll$ unit; revi tered in the Beloit
. 9
94
94
94
94
Market Price Hculsin. Program:
Rental Di pule RcsoIu[IOII Program actiNities:
a. Number of ease, opened:
27
15
?9
16
20
b. \ulllber of >ucceSStill runciliations:
19
14
1 ~
6
6
c. \umber of succcssful mediations:
11
_
9
20
T
?
d. lumber of al-bitratiollS held:
0
>
0
U
D - 2-) -
Community Services Department
PASS-THROUGH ACCOUNTS
PROGRAM 6999
PROGRAM PURPOSE
RC%CI1UC Mid cXllelxhtUI_CS Which IuilCULM Iis pass-thrnlLh tLuidinu, Ojlcralc Ill this "cli tale pl'[1L)EIlll
within the dcparlllltllt , General Fund budget. I hl; 1CC0LII1Ul1L StFUCtlll-z selrlratCS 011L111111L! C 0111Illlllllt\'
Sirvicc; clellllrtmrntal L~peratioll, ii~,m lhC fundin~~ I11cChanim ,et till tier %~lrirnlti cXtcrilal aC[iv'itiCS.
I }1caC IICIn'It1es Include dollallolh rcccivcd f kll' Slick: 11IC USCS, Sl1Ch IS a (101lllt1011 lI'0111 Il 10CI11 >er\ ice club
to ha\' fOr a life baled at a senior dance. or a donation f-0111 a local art or`,alll%alioll to he 11 ed for a
SpcclflC aI"t proJect.
BUDGET OVERVIEW
I hcIV iS 110 hUd°'Ct3r\' II11I),1Ct 10 llllti I,1'(~t ralll fls I'cN C11LWS ill equal eNpelldjwrc,. I Ile rC\'cmics and
12XI-IcIldltllres rCllect estimates based oil pl'IOr "car trends alld kll(l\\tl linlultiolls: 1111\\'C\CI', iICILMIS 11ILly
differ >uhslantialk frill ori«illal aphruhriati~,tl, at fi~Clli \zar-znd aS zXICFMli aCti\iti~, nOt knOo %ll in
lisle fir hrCparation of the budUet LiOCUIlI III. I'hi: huLILM rztICet' a rza1011a~)le e,tilnatz 011IN
t) -
L*) COMMUNITY SERVICES DE.PARTIIENT c~
Pass-'Through Accounts
SUNINIAR1' OF REVENUES AND E\PFNDI'F[:RFS
2005!06
2006!07
2007M8
20fl8109
2008/09 2009,10
.duals
Actuals
Actuals
Adopted
Estimated :adopted
REVENUES
Service Churl,Cc
-
OtherS'urcrces
2.6711
=.441)
1. 44
=.000
14.71-10 -
TOTAL REVENUES
S 2,679
S 3,449
S 1,840
5 3,000
S 14.720 S -
EXPENDITURES
Scrlcrries card Boo ic)its
-
-
-
-
-
opcrcrtirr< E.zpcndincrc°.c
2.679
1.75 3
1,540
11.000
14.720
Grams
Irrtcrual Srrricr Crcc gcs
-
TOTAL EXPENDITURES
S 2.679
S 3.753
S 1,840
S 3,000
S 14,720 S -
D - 224
Community Services Department
HOUSING CON SERVATIO\ PROGRAM FUND
FUND 211
I: L'\ l} Pt RP0SE
I he I Ihlhill, t oll--,c l'\,i1i011 hl"O,TI'~111 1)I"~5C1"1'CS emstillL' lious111, stock 111 To Il 111111 pi'oinoi ~:ift IIOLISIII f
101' I_o, (ial0, rc,ldenl;, 1111'01,H-'ll 111'0VL~1t~I] of 110- 1111(1 low-interest loans l0 rdi1 iblll[1itC Il~~titilIl.~ o(xu1)Ic21
h\ income-chLjblc 1101.1scholds. The I o\\ il', lll,ll;ilIL' 20i 11 iS to I}ro\'ide for 'Ideclu[]le holisin`, 101' Lo
Ulto, resillenis. rc~-'ardlcss of mzc. income. race, or clhnic ba&Lround. 'Ihc T(m ii cncoura«es
C0[1,Cr\,S11011 and CollstRIC110I1 01 hlut;nl12' udlxlualC ]nl' 1L1tl1rC I)opLIkIlioll, Mid I'cplacClllelll 11000I~.
consistent with environmental 1111111at10Il, Mid 111 p1'tlpel" 1"elatlollshlp t0 CO111111LillltV IaCIIIIIC.l. 01)ell space.
and transportation, and small-tovv n characlcr. The I lousin<< Conservation Prouram Dull rccciv cs Cederal
('onulrlulitV De\elopnicnt Block Grunt WD13(i) I'Llnds.
BUDGET OVERVIEW
phis Cund is a Re\ ol\ in« Loan Fund as del nlcd by the 1'edc11Il C0111nn1111i De\ clopmcnf 1310ck Grant
fC'DE3(il I'ro~,raIll. vv'luCh p--WidcLI initial 11111din''. Al required 1w" federal re1-'u1t,ti(11l. the I)Lld <<l for this
fund Include no ,tact 111112: rather it oll1 dclalls hail ~eC\'IC1nLT actl\ Itlcs tender the C I)BG-tLllllled
I[Olken`-' 011>Cl"\Mioll PrOgratll. Spccitlcalk. the fulfil budget includes capital 101- Ile\l' Housing
('on,erv aHIOI) PI-O- 1111 loans- ]tee rcceil,t O luau allll intere,t paVnlenls, and the rehilv'nlenl i,lI [hi. intcrc;t
to [Ile CDL3(-i pro,,ranl_ a, requircli b\' la\\. Sulu time 1nr aClnlilliaerin<< the hro rare i; e(lltaineil in the
I louslrlu C oll'ervatl0ll Administration pn gran). Wilhlll l LInd 65111. the Coiiii unll\ De\ elopment Block
(islet Fund. Also a, recitlired h\ fedel:ll re ILllatiOlls. Ihl; t'und 1,rlance i, re;tricteli 101- u;e a; 101'ln e,lpital:
poi lion, of thi, balance arc trilll,fclTed IS, ncclicl'1 io the Sali[a Clara C OI.Illt\' f }#fl~e 01 .\itol'llal-le
] 10l1,1i1~s. A\ leech aClnllnl,tc'r, IIC\C I It~n,erA III 0I) Ioan, to Lll, (1at0, Iit,in<<~V1 TI cr,.
1) -
e-) CO\tMUNITY SERVICES DEPARTMENT X73
Housing Couser► atioll Program Fund
ST_1TE:NIFX I OF SOLR(E -%\D LSE OF F"L ADS
200; (16 2006 (17 2007 08 2008 09 20118 119 2009:10
-kcttta[s %ctOals kallals Adopted f'atintated Adopted
SOL RC f: OF FL\DS
Iir_ITT 111' IL l,m1 131 ~r1
111i1C.I._il,ltcd
Xo1.1 i
I1.`l;;
`I 1.4;;
(171.963
I nt:,l lit ;1Illim, FLiiij Balance
1.149,730
1. 179.27;
801.1'1
811.93;
811,93;
671,963
I~rs ~Ilili>
Intcr_I~crnnlcntal
-
-
-
-
-
Ints_'r~'~I
1 1:!}
til 1{}
i~.1-111
1~ 111111
,ll.titlll
.~,()[1{]
f 11IIL I' `11l,tll~
-
1 1
-
-
IOIJI uc\c'rlu~':
;7.;30
*1.1I8
33,140
;3,000
36,800
355.000
L(YF\1, S0URCI- OF FL N D S
51,207 260
51.230.393
5 833.311
S 863.93;
5 848,735
S 706.963
L SF. OF fl \~1)S
1:apr1Idtturc~,
Salarir~ aril Bcnrtits
Opcratlll~-, 1_Y11cndltures
Grant, :~1\;Irii>
S\.
?flll,llllfl
146,72
2130,000
I lltorc?[
40.447
40.0011
;11,[10[1
30.000
'Ioril F\11CII(I irc
37.98;
429,222
21.376
2-10.000
176.772
230,000
[)prratiu~ Tran~lers
Bil'iIIC., SCI\icv 1Le Tnnhfer
-
-
-
-
-
7 oml C>I cr,,tin Tran>f:=r,
-
-
1:€1.1111_ 1-11nd B,dallcc
4-6,963
[I r.,l I ;I,iirl_ I c:rhi Bii I;IT CC
Sfll.l it
811.93;
623.93;
6-1,9x13
476.963
1 01 AI. L S[-: OF fL NDS
S 1 '117 '(,0
5 1 23[1,393
S 833.311
` 163.93;
5 848.-3;
5 706.963
1) - 226
~ COMMUNITY SERVICES DEP ARTMEIT c53
Housing Conservation Program Fund
FX' 2009/10 KEY PROJECTS
Strategic Goals Key Projects
Community Housing Conservation Program
Character The Town contracts with the Santa Clal-a CountN Office of Aft'ol-dahle Housin-, to
Prescn e and administer the Town's Hot.tsin,, Consen anon Program. Dw-ing, FY 2009 10,
enhance the department staff will continue to W01-k- With the Coutlty to Impmve the
appearance conllllllnicatioll of program administration activities and the sliarin of related data.
character and
environment
quality of the
comnlunit~
KEY PROGRAM SERVICES
• Monitor contract N till Santa Clara County to proN ide administration of Housing Conset-vation
Pro<uram
• SCI-rime; IIouyin Consel- ation PI.OLIMnl loans. inclLtdinI-, montlik loan ps.-nlems and loan payoff
• Promote Housing Consei- ation Pi-o< am in Town publications
• Provide infotnlation and referrals to interested re idents
n-,2-
K) COMMUNITY SERVICES DEPARTMENT c3
Housing Comer% ation Program Fund
2005/06
2006107
2007108
2008109
2004;10
Performance Objectives and ileasin-es
Actual
Actual
Actual
Estimated
Budget
1. PreVert e cvi m;g housing dock in Tmi n and promow
sill, lloi!_Cim, %nr Los C;aio.% re~klcn1_c.
a_ PCrcentagc of nc%ti Housina cor:cn atioli prn.raf11
100`
l (1(I"
1 ow
100"o
101_I°',
Clients ~11isIiL'd %%ith >CI'~ICe I'CCL'Red:
2005i06
2006107
2007/08
2008/04
2009110
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
I. Number of] lotlcin = Conservation PrOeraw
1
0
1
2
rellabilitatiolt 1iroiects completed:
Numhir of Housins Conservation Proeram loans
I
sen iced by Tom n:
Nunlber of HDUz;1112 Con~;crvatlon Proeram loans
9
9
11
scr\ iced hr Santa Clara COUIItc:
D -
Community Services Department
COl-MU ITY DEVELOPMENT BLOCK GRANT
FUND 212
FUND PURPOSE
[he C omnlunitv Deve1l~Pnlcnt Black Grant Pro~-,ranl seek; to inlprov e the c11wIlly(,I' 11\111L, 101- low
IIICI0IIIC rc,ldellls. w1,111 elllphasis 111 the area; of affordable holism' 111[1 ]llll17a11 ,C]-\ICe,. Ll3nllllll1111V
Derclopment Black Grant WDBG) f=und ,utf l 111anag compliancc with Tit[c [ o the l'cdcral Hollsill<<
anal C onununit\ Do elopnlellt Act of i f)" 1. the primary nlijecti\ e of \\.hich is rile ile\ elupIllellt of it \ fable
ufhan community by pro\ Idtr1`, &Cellt housull-' 1111d fl suitable living, el1\'irol I mit 111111 expanding,
ccortnn11C opportunities. Principally li,r persons of 10n' and n7ildel-ate incollle.
BUI)CE'T OVERVIEW
1 his fund comains fill Town actl\ Itles funded thl'lllls!I1 the federal C Oll]]1 unit\ DcN clo11ment Block Grallt
WDB(i) Pro_Tram. with the eXCePtion 01'111C [[nusin,, Conscrvation ProLraol loans, vvilich are contained Ill
l lln(I 11. -1-11C l)Ull"et t01' tills 1111111 l ~I]alals Pfllll;il-1]\' l\i porliolls ~)l Staff 11117[ as flYlllll-ed I0 t9l]111lllitilZl'
the prm-,rlnl. and CDB64tinded grants 10 n ITT-olit a<<encie", The funding' levels Etlr these uIctivhies.
hlch arc set b\' the federal x,111 eI'nnlCllt. ha\C deC1111Cd sh<<}]tl-,- over the past ell o vcars. For F 'LIL)t) I()-
the total ,rant amount has been rcdutCd by approximniel\ S5.6S]). The General Fund ill not increase its
001111-lbutloll In the LTi Illl ill-O TI-Mll [1'r~~~raltl 650-
IQ
L~cj CO\1'11UNTI•l SERVICES DEPARTMENT cs3
Community Development Block Grant
ST NTENTE\T OI= SOL R CL AND USE OF FUNDS
2005 06
20116117
2007YIS
200809
200S 09
200910
Actuals
\ctuals
Actuals
adopted
F%tinm ed
Adopted
SOL R('I--- OF FUNDS
Iic_:nhIt _ IL111d B tI,:nc
IJc
l nLIL.I'-' TIATCd
4u6
I I
' I I
2)10
total B~~Irv,in~ F:II,d B:Ilmicc
906
3.211
3.211
3.210
Ii c~ rl~ a e~
Irller~ul erl, l3l cn lilt
j N.h[}II
66-;H
104. II2
I 1?.944
14- \411
108.9;5
l)1hCr SOllrl'C~
-
-
-
-
-
-
Cnl:Il Rc~c1111C.
173.6110
66.750
104.702
113.994
142.890
108,97
(1luruine Fr~:n~t~r;
Irln tt'r~ ['nom General Fund
664
-
-
-
-
-
I Oull 01,crmjrL Tr~In;t~r
664
-
-
fOl kL S01 RCE OF FF\DS
179.264
66.750
105.608
117,205
146,101
112,185
1 SI'. OF I.L \DS
1.~lnndinlres
SAMic>andBcnctith
1 AN
1-.?5(1
11.4f1-
3-1.(1(1
7,1101
7,?27
(jmalln L: 1. X1R'11111IU1'CS
1.116X
I,I I}(.\
6*,\
910
3(,o
360
Granl~ A%kLIrd:
01.nNI
4 6.6 1
3 564
?(I
?7-O5f1
In,crn,d Scn,ceChurLvr
1.1 I-
(,(,N
.n)
:ml
321
1tll.d I \ncn1111Irt';
85.305
65.844
48.297
48.640
41.390
34.958
Ir;n-Irrl(IGra+11F:u~d~dCIf'
`I~_`»'r
-
`~_11IU
r;~_~s,
Ir,l.;ur,
"F_[1l~
I oi.d l h,cr.:rn 2 Tr.:n< r>
93,959
54.100
65.4S4
IIII,Sf111
74.017
I)r~iclrllc(I
-
-
[ , 1r. _n:aea
VI I(,
' I l
.I I• I
' l 1I
210
I OI:II f:rnlm_ Fund Bai,ln«
-
906
3,211
3,081
3.2111
3,210
H) 111. L. S1-_ OF FL NDS
S 179.264
S 66.750
S 1115.608
S 117.205
S 146.100
S 112,185
.-11f,' ~hfll'/J(!!`~ !11 r,1,7d fl~RJ, Ci' 117rr hi' f,1'U l'!(~1'!~
fl1 r f'f,f (,;)d 1
1'1lJf Il'anstP,' f
f om rhe General hold
1)-23n
i~ COMMUNITY SERVICES DEPARTMENT c,)3
Community Development Block Giant
FS' 2009110 KEY PROJECT'S
Strategic Goals KeN Projects
Cnnrnrunrh ADA Projects
Charade)- In FY 200 10, approximately 574.000 has been allocated to Americans with
Preserve and Disabilities :pct (AD_ ) compliance projects to install curb cuts in order to mitre
enhance the Town sicle\ralks accessible to these ]ill disabilities.
appearance
character and
ell irolnnlent
gllahtN- of the
CoI11111ullitV-
KEY PROGRAM SERVICES
. ManaLxe federal CDBG funds under a joint powers aLyrecnlent with Santa Clara
Count'. and
participate in related CoLlllt\'n'idt aCtl\ lilts
• i•lallaLre the award of CDBG <imints io nonprofit agencles providing ]1m11all SCI-\ ice pro
Lra1111u1nLY to
Los G;1101 residellls. 111 tandem with the C}lllnlulllt\ Grant PrO~-Xralll
I `
S Work \\'1111 the 1lousillu Prom-am and 1110 CoIlllllunlt\' Development Department to
increase tlic
anlournt of affordable housinu in Tovv n. with the use of CDBG funds
• Work with. the Parks and Public Works Department to develop. find. and complete A
mericans with
Disabilities Act (ADA) compliance projects at Town facilities
CDBG FUND STAFFIN(;
Full Tinte Equivalent (FTE)
:authorized 2005!06 20W07 2007J08 2008, 09
2009110
]atE'rr Strrff Positions Funded Funded Funded Funded
Funded
Collllll mit\- Ser1'lces D11-. 0_(15 O-U, -
-
Adlnillk trati%C All.]I\ t 0.20 0.20 c.i.li~
O.U?
~ :~ecounLant Finance :1na1~,t - - - - -
-
Sr. Account Technician 0.x(1 0?0 (l,20 -
Total CDBG Fund FTEs 0.(1~ 0.45 0.45 0.45 0.0;
0.05
i D --,I
L~,) COIInIUNIT1' SERITCES DEP;\RTIIENT c-,)3
Community Development Block Grant
2005106
2006/07
2007/08
200809
2009,110
Performance Objectives and Measures
Actual
Actual
Actual
Estimated
Budget
I. Ifrrnu.~e colllplirrllce 11 ilh Tilk 1 a1 the lederul Hosiia-
rtrrd Comnirulilr Dc°rr~Iulrsrcnr ~icr of 19--{.
a- Percelluwle kit, r"nmt recipients satkficd frith the
10011 „
i UII°n
1110". t,
I ooo'O
100""
Brant alls~Ct3ti0n 1?1-OC~S:
5«!, to improrC [/I,: gmllin o.Oirirr" fur loll mconic
rc _vidCNiS. Hall clnpl i slr Ill till areas G_l rifordallIi
hmisim, rmcl humim rCr t icC.+.
a. The a%crage percentage of CDBG rLrantee's funding
o.-i"h
0.9°0
??0r~
~Q.11"..,
that Comics irom the Ton n CDBG ~.irant
`
Contributions:
2005106
2006/07
2007108
2008109
2009110
Activity and Workload Highlights
Actual
Actual
Actual
Estimated
Budget
1. Total nuu~her of ;rant a<,reements administered:
6
6
4
4
4
I Number of l_os Gatos residents directh sin ed bv
?94
I -27.16
3.41
40
40
CDBG grant-funded t r-anitauons:
i
D-2;2'
Community Services Department
BEVERAGE CONTAINER GRANTS
PROGRAM PURPOSE
This prograin accounts for nn ellues and upellses altribui d to the State BeveraLe C ontaincr Grant. Funds
will be Llsed, in pelrt, to offset Cost associated with "Keep Los Gatos Beautiful'. activities. as well as the
Towns -urccn" efforts.
BUDGET OVERVIEW
i
_ iw funds rcmaining from prior rear grants will be rc-appropriated to FY 2009 10 if they are not full,
upended by the cnd of F1" -)00S 09.
D - 2
to COM-MU1ITY SERVICES DEPARTMLNT cis
Operating Grants
5132020 Be%eru;;e Container Grunt
Program 0303
20115 (16
2006
2(10? pY
20118 09 200s (1r) 2009:[1)
Sctual%
W M11%
Scloak
%dopted F-~Iinuucd %dopted
lti:\ E':\1la
farfe7;~l+,'cn,n,e'711 r!l
;n \13'1 ~I 13:1 Gmiamc Chin?
101 \1. It t:\ 1.\ I G`;
7.S57
7.7 7 Z
7.704
1:\PE':~I)ITI RE,
Salari.-c and BA-ncfit%
;I IIt t ~(:I (I S.Ilan s
5 I
1.. r,3
.`I!Ilrt TCIiI`,'EBt~ E'mplo%cc~
-
- - - '
I ot.,l 411at 1:,
1..
1.-1113
I I c ll,n-t-1t,
'--t
l u,
ff'ral.SafarieN and Reneflrc
1.Zz97
1.449
•r_2 - - -
o!„'sari„~ r: ilrc'ndi„nes
hl I!I~il Itl': c~ 11 nt_-Can~
1.;7;
; Vti4
- -
h1l;lll _\.I1 :IT I:Itlt_'
_
_
_ _ _ _
nrljl? OIli~rSul,l,lir>
-lr,
- - - -
M1711fl \11'.1111^: E%tmt,
I,>
TuralOlwrarira., Epenrfitanvc
3,487
6.909
4,753
loud Fi.crd. I csn'rc
-
hacrnal Servirr Chfu ,es
til'I(.~I1 Sc lI' In>ur,mce - Al3AG
-
-
M1087 Male^_Cmcm 1111o S%s(cmh
Tural h1towal.Service charg,03
-
24
101 A1. I{SITN1)1 I 'L RES
5.OS4
8,3;8
;,359
TOTAL OPERATING 13L DGET
5.084
9.358
St-NIMAR1 OF RE ENt ES AND E\PE`DITt-RES
2005 (it) ?006 fl7 2007 118 2008 (19
2009 09
2009/10
\ctuak 1c•tuals Acluals Adopted
Estintated
Adopted
Itl:~ 1:ACF:S
'101:\I- RF:1 FM ES
S - S S - S 7,700
S 7,714
S 7,700
I'XPI':\DI I't RES.
(flll,l r>
- - - -
-
-
I01 A1. E:\11 E\1)111 RES
S S S S 7,7011
ti 2,700
S 7,700
[)-?1-l
Library Department
DLPAR l MLAT PURPOSE
The hill [iatl+, Public Libras, 111c,l tm ll,, hrinlarv pro% ider of intizlzlrlii++n ,try i~4,. 1 he Lihrlin IS
Committed to..
• Promotill<= liieloll, learilin, b\ tollectin+, current. lii,ll-demand material, a-, well -,I,, 11-adillonal
rC.,OL11-CCS i01' CLI'40Il7Cr> l+l all a"c,. illdlldlllL' \OUth 1ti1Cl ,elli0l's
• kicilliallllu access to library malcrlal, Lllld diunlal [CSOLIICCS
• PIVVIL]illl-T educational ,Upport by mAM, ayailahlc lippropl-late lllaWl-Ml and scrv ice, tiu-,tudent, -,it
the elemcntar\ and secondary Icycl,
• 111-csen'Ing and pr0\ 1ding access Io the history of' tllc Town
• l-ncollrit'?IIIE an Interest III readlilu alld 1ei117II1I!TT
• Pro% idiil<, library progranls tur all agcs
• l'i-o\ idin ' a know ledLeable 111d ,er\ ice-oritnttd SIMI' reSP0IlSiye to the L:onllllunit\', need for
ilil"Orlllalion
BUDGET ONTRVIrNN'
1 is F 2(I(19 10 rctlects a moderate incrcisc in salary and heneCits and a reduction in opcrzitlinL' ex 1)endltllres.
I11Cllllllll'tile 1d1I1IlIlStI-at1VC Tl'lL'c ]Mid tr(lill blld~Ct. ] he curl-cm e\1_lencliturc hud'Set IM1'111lJ111S CHITCllt cl'\ ICt
le\ d".
Due to the tCt+1h+II]iC dU\\ 11tLlI il, the illllllbt]' 01 1~CL+11lt' \ i~,ilillg Ille l .lbral,' has 11101"ea,C'd h\ ajllil"t+\illlatc'1\' ~l_I" r
o\Cr the la,t year. .~L1d1TIO]lall\', dur'nu,' the ILS,t >l.C Illc+Ilth, O ~Ilfl - C1rClllalloil SIICI'CLS,Cd b\ all ayel'LI°_L: of
I The Llbr:a-\ :ol1I1l1L!Cn to ill\ Cat ill o111111e CAICC11oll, and set-\ ICes and u,>C, Ll loC;ll Coll +1llUlil. the
IhCL+I1 \ alley Llbl"aIZ' S\"jtei1110 Ie\ eraL't It> 11LII',:hit,11!1'_' 1)0+ % el'. AJ)Pl\'lIl, lhl- illy. dolls I"cacalth. ~Cttlll, atld
>t11LllIi'_' t-Illall. 't 11111', lr<T foi illy and ]"ill ' -:1:11001 \1 t+;'1 Cltn .111 be aCi olll[)1l>11ci1 at isle 1 .ihI"al, u1 ,inL elc'Ciroi 1C
rC,OUFCC~,.
I ill'0LI''l1 111C 1L1]1?Te111enLaLli~11 of netV tcC1111ologlea 111e Lids irA ❑el 1'inlclli i1~1, bveil :iblt iU niziximiz siatl
produeli\ it% and succes,full\ piromole tilt Conttj')t +t ,t11 ;erylCe. Patron, 11-C elnl)o\\ ereL1 tl+ iniliale- relrie\ e
and check out 111011' o\yll lllalCl'la],. Tile ]Udio l'reLILitnC\' ldcllntlcatlon (Rill) I te~hnok,L\ installed t\\ o \ cars
'1' 0 ] i l l s U l bCC1l \1'[ I l rti ZI\ ell b\ CU >ll+llICI-S'lnLI I l i sillies io 2nliai ice the LlbI'Lill j)I'0dUCU\ 11\ . L3I IOW 1111-' The
Dell:irtmem to alloirunodatl I]]CrC;ISCS 111 \ I,Itor> L111d Cll-CU cltll111.
1 hC Dcj1,lrt111C11t, IMMIC1',1111) vt7III! lia' 1 Ll'iClldl 01 The ]_lbra3l' uC+3iTiIlLles 1(i CilhanCe sCj-v Ic': clt'11% :I-y 11 isle
Libriirv. Purin+'the east fiscal year. the i-ricilds Contributed mere than 510,000 To support I_ihrli-y's Teci1.
D--''~
Lt) LIBRARY DEPART-NIE\T C,)3
Children's. and Family pro«ra]ll-, three Summer Reading ClubS (AdUhS. Teen. and Children) and to
undcnrrilC the purchase of a cokuion ofbest-stlling bNA, Ile Friend; also sponsored a \ead series of
adult pl"olrallls and pa[-ticipated ill alld toniributed to the "Silicon Palley Reads"' program. It is expected that
the 1'il As 11'Ill continue t(1 fund the Libral-l"s 1111lnCMU', pC0! i"allh fol" Children. leRll> and aLlnhS Md I?LI\
ecluip]llellt and materials fir tilt libl'al-- in FY 1009 1 t1.
P1an11im-, IOI" lilt Consti"LletiOll Of a new huddinu 11111 be a !118[0[" fOCLh of the 1.lhral"\' I)CIVl'tlllellt ill FY
2001) l 0. Ihis yem stall a"ill mal ge tilt do tlOpll OU Of In of f]CiCllt. operaliOnal LICtii!]l Of tilt II11CI']0[' ipaCC
!01- the IleNN' Librar\ buildin~.
ACCO`IPLNIBIE\TS
Strategic Goals Accomplishments
Good Governance
i'.I1tit1rC mpO1lS]\ t.
• Partnered " h the Lo; Gatos-Sarawga Recreation DRpartnlRnt and Los
ulbl
acccollotmahoWe acnd Gatos IIigh School to enhance else d21how of \omh and adult aNcational
and library' sere ices.
govcrnance
00c Emichment
Foster
opportUllitieS for I • \7anaLed the de c1oplimil of an efiiciellt. operational design of interior
C\1c Cilgagonvy gmcc for the new Library building.
~
alld cultural- • Patine red W Hi the l'%lds of the Los Gatos Library to dc1 clop a canlp31~111
recreational and to raise fulldti f!'
o ILI]']lltln''. flStlll'es. and equipment for 111[ new Library
individual A&H,
enrichment
D - 236
,e-) LIBRARY DEPARTMENT c,3
DEPARTMENTAL SL M tlARl OF REVFM ESAND EXPENDITURES
2005106
2006-07
2007'08
2008'09
2008109
2009110
-duals
Actllal5
AC tt1.1IS
Adoptcrl
Estimated
Adopted
RE1 E\LES
I1r1[r~rorc'J'!nm'rrrrl R~r~Jlru'~
I I.-u`)
1/~.~±~
I.zU~f
I I.nldl
1n.-
10.270
Scri-if c'Chur«!,
2.134
-2.241,
L7, 1
".(Ion
L91112
1,700
Tina and FJ"Jrlcmero
wu",l
;y 14(j
6;.L)
~4_40
51.2150
OahCrSM0CC~
511
-
-
TOTAL REVEM ES
S 74.178
S 78.480
5 71.532
S 77.1185
S 66,875
S 65,220
E\PE\DITL RES
Sfll[IJ'fi'. 41Jli16C11P!!r
1.2h 3~
I.2( .f.;;
1_' 6. 11
1.415.;u1_1
1_:4~, 111 ul
1.426.7K6
Operalin ' Evpci[l1(Iov
_'f?~).; f~-
~(~;.iA2
2ht1,;;
;III--4A11
~V2,11 II
2 9 7--46(1
66.i, 1
-
-
-
_
Miel-I I SCrrlc~ Charge
~~5 %I~
;~I.'11
Fnl.~)b-
;~J; ;nn
;•)L, ;IIU
357,519
TOTAL EXPENDITURES
S 1.879.187
S 1,914,248
S 1.948.015
S2.111.060
S 2.023.570
S 2,082.065,
E\PE\DITLIZES 131 PROGRAM
Ad ill i17iStratimi
-1 44.691)
25(i.iil
2\4,1.{
256.151
Adult SLfcli25
5111-9) 6
~44,60j
;4;,;I-
5's (:jl.)
_ -3,4 3
553,631
C 1i idien' son FUo:
3 Su ;q{,
;y ?.2I ;
: ~4..°
-136.(1
4116.4011
428.3 i3
-\~:qui>tion> & CataloLing
24o.SVh
'l-
„11.12ti
231. 1_w
_?1.ticlil
X26.593
Cir, ulauon Scmcc~
4533311
5(1-2.'5l
5()0.462
5;; 5{ICI
S iL110
55'.315
TOTAL EXPENDITURES S
1.879.187
S 1.91a 248
S 1.948.015
S2.111.060
S 2.023.570
S 2,082,065
AL' ubore prat>tWIII lotul.~ rc~ll~~cl General fund program c. : dclitioftfaI T_ibrariDL77crf /?)IC171 PI'nTVUMLc [rri 7VIi c-Ii,I in
Siporaic Trov Fi mb IUlluwim,, the Gci7eval ]'1fN11 poriion Uf t11t> SCCti(m.
13-~'_7
ir) I.ll3R:1R1' DF:f :1R'I'~IE1T c13
DEPARTMENT STAFF1\G
AM We !:quAwhwt XTF_1
Authorized
200506
2006 07
200708
2008 119
200%10
60no rl l i ud
positions
Funded
Funded
Fielded
Funded
Funded
Library DiteC(Or
I.11I)
I_()(I
1.1J(1
I. 11.1
1,Ii(I
1.00
A,:i;tallt I_ihrar~ I)ir_
1.t11I
I _oI)
1 00
1.011
1 HI I
1.00
Prlllilral I_ibl-a all
-,.{0
~.()I)
1.i)O
~_I1(1
1.1111
2.00
1 I nVail
25
225
22i
225
225
225
CiN>Ilc on Supmi>or
i.{1t1
1.111)
1.00
].1111
].iu1
1.00
l.ibrar As~,istant
x.5(1
250
~.5r)
x.511
x.51)
150
Scaelam 111
Il.(i[I
().00
{_I_F(3
l1,fi(1
(}_(~I1
0,60
Total General Fund FTL- s 1035 1035 10.35 1035 1035 1035
Trullxmrn_r Staff
Librarian
1.578
1.543
(183
08 3
683
Principal Librarian
250
-
-
-
-
Libniry Uci- s
13-6
5.-134
5.-134
5.-134
5A34
L.ibray Pauses
3.976
3376
3176
176
31176
'Total Annual (lours
11,180
1OB53
10,093
10,093
10,093
1) - 2 3S
Library Department
LIBRARY ADMINISTRATION
PROGRAM 7141
PROGIZAA1 PURPOSE
l.lhrill'\' .-~dlllllll,il'a[loll provides ,ta&sq l)l m to ensmv the dcvdopnwnt of quality and l'll,t eAlcetl\'e ]]l?1 I-v
sC1'\ ices that arc responsive [o coniniunit\ needs. Library Adl inistra[loll s core scr\ lcc, are ky provide
admiNswath e and mmnagerial oversight 0- progranls and scrv ices, proy ide elcrieal and adminisiraik e
assistance ]cis' da\ -twday opemOons. pinvide pel'sonnel Illana enl~llt, cool-dinate purchasing and physical plant
l.ihrar\
mainicnance. as well as fiscal rllanagemcnt and hudgct prcparatii n. and pi-m isle support I'61 -111C
Commission.
BUDGIA' OVERN IEW
Ile 11' 2MIQ 2010 midget assunlcs rev elluc in the amount of $1 1.000 from the Public I_ibrarv road I f'I.1 1_
-l hi, revenue is provided by the State to iho,c ~tLencies Mlich eomillUC 'LO nlcct Inainicnancc of cflort
apps-oprlatllln lc\cl caell \Car. This 111aillicnallec o CCi,or( Illeil,Lli'ellieilt I, a I'cCIUI['e[neut to c\cecd the pI'lor
\'eilr , e\poxhuxe level. 1\-lllc.ll Li-- ( ,lion, ha" achle\ed each \ear.
A.,,l,lim-, lth planning lilt tilt' llnerlor design whi la")w o t}le no llbrar\' KnIdlll, is Ill be the eclwal locus
St I' ~ibriiI°l adI-ninistraction this \'ear. 1 he lie\\ budding will be deAglied to he uur-trleAV and e[ttclelll.
nla\LI11LZ111.'. a\7liInble stafllflg resourcm. Ad(lillwlall\', llbr LI ad1111tii,triltlhll \1 ill act i1~ halkk) 1, tt, the Friends
O [ AU l Glen, Library. a nonpwk 5I 11 C` i-pi aIllliSllitiil eLilTCilllV-eC?ncavratill~'fill riil,PLl~~ turd" ;or lllc fiurnizurc,
11\torc~, ~in~l egtllpmellt 1,61-the nc1\ llhI'ai, buddill
I)- 20
L~zD LIBRARY DEPARTMENT c~3
Administration
St.MNIAR) OE RE1 UAt ESA\D E\PE\DI1TRES
2005 06 2006 (17 2007 08 2008 09
20118 (19
20091110
AOU.11s Actual" %Ct lals kdopted
Estimated
:Adopted
RE1 L\t ES
l..ir+ + 1 nr'i,-alur-~>
(~`n :
107 :11. R1:% t:`L 1=S
S 14.493 S 19.637 S 13.49; S 11.985
S 12.69;
S 12.220
FXPENDITL RES
.511110 ILIONJ13,?+,01.~
I- ±,h~ Inr,.)I! 1 ( I~1.1ni1
I'~. Irn
lS?.5211
Ol, r uur f. 17, rrrlitrrn
I t.S(I ?._'ll l _ t . 4.2.1,
33.11-t(1
11, ~0
'0.211{i
-9.200
71.00
T0FkI.EXPE.\DITL'RES S 254,699 S 256.551 S 289,536 S 302,550
S 291,840
S 286,151
FY 2009110 KEY PROJECTS
Strate-ic Goals
Key Projects
Civic Enrichment
New Libi-m ' Project
'
Fo:tcr Opport111lities
Ill preparation iiw ground hi-caking, in Spi-iilLl 2010. slal'l'w ill i%oi-k with the
l01- Cl\ IC
architects I'll the Sdwlllatic dCii Il alld desl-g'11 C1Cl eloplllclll
Of the 11C\\ Il
hral,'
CIlrL"ILCnlcllt.'Alin
buildillu
~ulturaI.
rcI:rC'atinnal and
ndi\ ideal
C11I'Icllllictil
D-_40
ir) 1ABR.1R1' DEP_kRT-NIE\T c73
:1dmittistration
l:E PR()(:RAM SER'1 ICLS
• \dmini;ter anti ATci We liner opmaing l ulmns in the dTanmenl
• 1'no lde o%ers"hl of da`, ooniay kI)c alhin, alld schedLIK'
• f'rgw-c and moniior Llhrari' De[?artnik: it l1Lld.el
• Pro" lde slate support to the I oii ll l.lhran Boald and 1-rlend;'l1 the Lll)ran IlleellI?'!~. llIt'LIallh. tend
aetlN llle.
• l_ ontI-Ihllte to the planning, for :t nt« I.Il,r:ir~ building.
• Cool'dlnate and maintain the dt1~:11'tlllt 111 ~ ~\1tillI1 ' 1)h\;Ic2l SII.ICC-;
• CAlllaho mMe "Sh area lihraHn i ,mkg on the Sihoon Valley l ibrar~ Sysicm _\dminimnaliNe
COLHICll
• lncrca-c public nit arenc„ of 1 ihrah ;cry ica and programs duyugh ci-iNS c huhhc rcl.16ono and
Inmictima
• I'nOlls ON CI-NiLdlt Of I_ihral-~ :laff lrainilll and Llc\ clohment
• Pn" ide m mQht and direction Qw Inbrmation Technology and S) Mons :ldnlini,u-alion
dc\ clopincnt, 4
kDMI\ISFRA IO PROGRAM STAFFING
Full Time Equivalent (f TE)
authorized
20115:116
2N617
2N7 us
2llllsillU
211 WIO
Town srelff
Positions
Funded
Funded
funded
Funded
Funded
Llhrai~ Dlrk',:iol
(l,-t{!
11.411
Il..l(I
1} I(I
{I,.i i_I
O.40
11)!-,!-~ DI;''?Ct0T
II."f1
11.!11
0.40
11[
Hj,f1
11,611
I}fill
(}I1
Ii fill
Q-(1()
I oral administration F 1 Es
1,411
1.30
IMO
1.40
1.40
1.40
1)-241
D - 24
Library Department
ADULT SERVICES
PROGRAM 7201
PROGRAM PURPOSE
The :Adult Scr\ ices Prop*ran) ,I1)I)OI-t; lihrar\ ;cr ice; fOr adults l S years of a<__~c and older. ALILllt Ser\ ices
anticilvu cs and Illecls conlrllllnit\ 'I L- 111,61-111 Lion needs. 1)ro\ idin<< o1)1)ortunit iCS i01- lilC101111 lCarnill [ he AdUtt
Scr\ ice; l'ro<~ranl'; core 5e1~ arc to 1)ro\ iLlc: refcrcncc ;er\ ice; to ell clientele. reader,.,, 1(1\ isul \ Services.
Ill;tRICtiOll ill the Lt Se Of C01111]Lltel-IZed I'C;oLII-CC;. and management OfCOllcctions.
tIL: t)G F 'T l'hc FY 21009 1O Adult Service; builklet 1)1-0t Mc, 1'01' hc)ur1V librarians to staff the ,Mull reference desk; on
1 Iolida\ eckends. and all Sundae h~)LUS. All >taIYare required to assume resl)onsibility fnr lihral\ technoloL",.
hoth o1)crations and deli\ cr . With :Adult Scr\ ice; Staff contirluirl`I W t6CLls oil inlplctucntatioll 01-lechuolo, y to
,I id 111 cLt;tculler;ell SC I1 Ace. The e\1?CI1dltltIV blIdL";t tOr col lectloIl materials 1 books.1)eriodical;. dainba cs Lind
mcdIM) 11 Ill rcmaln static. _ cIL111 SCIA 1Lt; -,Li 11 111 c01111"Ib e toi\ard ill,: l e'si-Ln tit optlill:l; ~,1)accs and ser\ u:es
in the llc\\ libr.ir, huildill".
1) - 24,
io L[I3[2aRY l EPART1[E\T c73
Adult services
SL N111 \R) OE RLN'F.\1 E5 AND EXPENDITURES
200; 06 2006 07 2(107 Y18 2008 (19
2008 119 2009:10
-\ctuals ketuals :Ictuals -adopted
Estimated adopted
Rl'% ENl I'S
FO 1'.%I. REVE-NL ES
S - S S - S -
S S -
EX PE N1)ITL RLS
Scllcni > and B nrlif:
IW1.;4? ;14_1 il.\
;J7.5 1
Ul ruu! I tll,!!llinlr c
I?'_.~int 1 :I1_h;; '.~.b9; I (l.;:u
1-- . ?I} 136.530
/7trd k."!,
-
-
Illf rnlrl.S l'ti'ic Cl!ur f
\'I.~? X?j L)".{)04 99.W)u
I(m. -Io 81050
TO 1-:%I. L\PENDITI.RES S ;10.976 S 544.668 S 547.512 S 583,630
ti 573,431) S 583,631
Fl' 21109/10 KE PROJECTS
Strategic Gods
Key Projects
Grand Governance
Integrated S1.ctem Replacemen
t ~
hisu'c responsive.
AdUlt SCI- iCCS SUICC1\ill IVI-ticil)(11C 111 Hook- groups with
lu~al ]ihrclrlc~ 10 StUd\" Ille
,1CCOL1111a111e 11111
1111p1iCatl011S O OI)CII !,OUIVI solll ire to IYplace iradItIonal
Illlc,'1',ItCLl 11111.311"\' s\ Slems.
col laborat 1\ e
~li~VCill ~Ilcc
Civic Enrichment
Los Gatos Histort• Database
la S[CI" ll~~hl~l"IUIIIIIeS
~Clllh Scl"11CeS \1'!11 Il"LI!11C I"C~,pon ,ll)Ilit\ f61-Ille SOS L1Illo
1lj~!Lo % dzal 1haSc and 11'111
ClclllhilSil [c Ct I1111111I11t\ Ll~c ll~ 1113 lhtlll)ISC IIl C~LI[I"cacl?.
cm-nig,cm lll.311111
cUlMF 11.
CCc1C.ltIOMI1_ vld
Illlll\ Idll3ll
C111-1chinclll
1) - x-4-4
to LIBRAR1 DETARTMEIT o3
Adult Ser- ices
KEY PROGRAM SERVICES
Mectill, Information Needs
• Ph'\ 1L1e relzitnCe and I-CAICl ~1a[1\7'101"\ ,C11 ICC,
• Maintain v ]able rcfcrcnCc an(1 ciI-cul1111l' ~ollc4ti(1i1,
• C'on,i,tcntl\ [lp&i the R( t, 1,VC R, W11)"(, N irva ofthe Library's 11 Cb >itc tr
in~lu[lc,tc
cur,ltc, timel\
Illt(lI"i11a11(~ll
• Pro% ide 1wedibrar Loin ,eh7ccS Iui" tlur i11,40111CI,,
Information Technologies and Training
• 1)c\ clor online: Counterparts to C1-\ icc, tra[litil~Il,ill\ a\ ailable onl\ \t ]thin th
e I.ihrar\ ,
\\,111S. SuC11 ',-IS
RCcIdcrs Ad\7sor\ and reference 1-C[lucm.'.
• PI-0\ idC atcC„ 10 the IntcrllCt ,Irl[i u-ainill L' 601- tltc I,tlhlic in basic searchiu,
an[l n~l\ i,,
Iti[ulal Shill:
ADULT SERN ICES PROGRAM STAFFING
Full Time Equivalent (FTF_)
Authorized 20051116 2006?07 2007/08
2002(]09
2009110
Tau•ll.Surff Positions Funded Funded Funded
Funded
Funded
l.ihl;lr% Director U.I o.l ~ 0.1 ~ 0.1
4y.1 i
0.1
A-;,i~taEll I.IhI:lr\ Dlrcc:icr S1.1 LLI 11.1 (I.1
U,1
0.1
P] incir'd 1.1h'.'7I'I(l11 (I.oe) 1.1111 Il.iill 0.(711
(010
(}-(JI]
11111!1],111 1.10 I I(I I III i.11I
1.1t)
1.10
I Ihrar~ - >~I~t.'.ilt IL~II !I-)tl IJ,il1 L} X11
{Ljll
0.~0
Total Adult Ser\ices FTEs 3.05 ?.50 3.05 3.05
3.05
3,05
2005 06 2006 07 2007 (18
2008 09
20091"10
Trulpfora1., Siettf Funded Funded Funded
Funded
Funded
I.~hr..---ill _.(I .xII_) "lli
?11.I
.1(1
Food A1111111A lours 23[1 2110 310
310
310
1)-'t~
irD JARRARY
DF-PARTME\T c,>3
Adtt
lt Sen ices
200 06
2006!07
2007i08
2008,'09
2009:10
Performance Objectives and Measures
:Actual
Actual
Actual
LStimatcd
Budget
lift ~ i L'1'71;!!iil:fil:' !7; lr,r'r r; c,':77,]! lip-e c.!.
,1. I'C:'i Cn i 3 ~C 11t 1:Csi ICC't IPIP. S~ 11c 111 J t 1i:?IIV 01,1111. 1Cll
1111":
,i11L1 upJ.acd,
h I'z^icCFL1!-c'If ] I." (id7l" l_ 1l 1--'n ll?.I,c 1 f(r,ac
-
!1":
I.!'"'.
? nlr
\ A
[),II al, lt•c~ - ti!"111, 11 e1 ~1 r% Nlil., TiI,%11,11 lc~
l,u1'1: 11 ;1<C1 1 tilr1101 :11 SiIi:,. ii ` llIIc% Li!,r.u 4r. i ~ c
i. I~Cri Cnla"C rf lit,iilablc inlcmct U,cJ hti
I ll!l"r
4i) LJ"
1JV 1}"
iYsl i}"
yy
I, 11,1X:
~i I'~:rCnla„C nt CliCI)WIC I.lti112 Cn111l,utll-ir1:11
imr.,
Itnr ~
I~IIr ~
Iull'
in1 11llv:tli111 IC-1011-Za: '•Illll,r1111t1 ;riall\ ]illl,l-1sl cd
iulkill,":
L'. l'Cfc CIllll,C Ut (Z ttCrc llCc SCI 1ICC~ CIICf1LCIC raifn~
1111 I"n
i)O ~1`--'
ilil it"„
Ifll l,(I°„
111{}.I I"~~
ItatI IIIiItCll IVfeTV11Ce >tM ICC tt. U0LI c\CCIICIII.
2005{06
2006107
2007108
2008109
2009110
Activity and Workload Highlights
:actual
actual
Actual
Estimated
Budget
I. \tullhc! of r~frrrnce iluc;tions ICCC1lC(l:
S.9
1 1.115
9.2011
10,00
9,900
Itclrrencc chicOon: 11cr capita:
I
(1,??
3
4
34
\1n11hrr i,t l,nirl,ns' materi<ll: rcitn r hn,rc;:r l:
I cp ~~i!
19.1)S~
,-'j 111
?.l,tYU[I
? l.f=IlU
4. \11r11hC1' l,t i1llCl'-IIl,r 11T IUtInS 10MICLI:
1
I
I?-
211!1
I'.'
_ . \{]I11hL'I' n1 1t11C1'-!!!,tall" li);i!1~ 1,i11'l'c,1lcLl:
14111
X11
I ~O
:II
~~II
n. f I11lll+ 11f IcP. i,:C hCr 1'-cck 11 Li ult .rr1 icC dc 11,:
4
c4
;4
t
4mz
- \timl,cr 1o p.11ion, u,in the Lii,r,:r%', 1,11!,li:.1crc»
, ,1,
„ -I,>
\ 1
\ A
C1,!11~,tlli
1)-246
Library Department
YOUTH SERVICES
PROGRA'Al 7202
PROGRA`I PURPOSE
Youth Services supports students at the clementar and sewndat-s level with appropriate programs and sets ices
and provides current high-demand. high-interest materials in a \ ariety of format,. Youth Sez7 ices also creates
a "wRomi ig environment for children and teens that encourage their curiosity. imagination. creativ it)- and a
17e1"177Ei11l'nl love Of 1'eadlllg. Programs an [JfOv&ed Rw children 41-4 years of age and teens fronl 12-17 veins of
ago Ile Youth Sets ices ProtpramV core serN ices are to: prm ide reference ser% ices. reader's adti iso" son ce,
and instruction in the use of computerized resources. manage collections. and provide a wriet) of programs
throughout the year both in the Library- and at local schools.
BUDGET OVERVIEW
Library- grog=rainining and outreach to youth Will continue at the established levels. The FY 2009 10 budget
pro% ivies for hourly librarians to staff f the Children's So ices desk on Holiday unckends. and all Sundae hours.
All staff are required to assume responsibility for library- teclulology_ bath operations anti delis cis-. %A ith Youth
Services staff continuing to focus on implementation of tcchnolog~- to aid school age customers. 1 he
expenditure budget for collection materials (bookm periodicals. databases and medial ill remain static. Youth
Services staff a ill contribute toward deign of optimal spaces and sell ices in the next' building.
D 247
~r) LLBIURY DEPARTME T crJ
Youth Services
SUM)IARI OF REST-.\L ES AND L\PE\'D['fLRES
200ti1i0G
2000107
200708
2008,109
2008?09
2009110
~ctuals
Actuals
_Actuals
.-adopted
Estimated
Adopted
REVENUES
hoer,<<ntv ltntz utrrl RL I CMIL'c
S,wl i c C7 f1"oC
Fines trod Furj °ittar'.c
Oth,a r.So,erccs
TOTAL RE1 ENL ES
S -
S
S -
S
S
S -
EXPENDITURES
SitlrrriE IWd Bc'u fllu
264-633
26-4.5 '
259.167
~ 10,700
2S6 1100
310,915
OEIo rim Eyelldimi-c+
58.346
53.-406
48.000
X1.980
45.900
51.980
Fi.rcd. user
66.617
-
-
-
-
Ifllf,'171RI Se,"l'ICC C!lfl7",r~'.,
-
7-t"28~
17.210
74.000
13,600
65,475
TO-1 AL LXPE.NDITURES
S 389.596
S 392,213
S 384.377
S 436,680
S 406.400
S 428,373
FY 2009110 KEY PROJECTS
Strategic Goals j Key Projects
Civic Enrichment Los Grrtns Histnty Database
Foster opportunities %k1th the launch in summer -1009 of the Los Gatos I-Iistor Database. Youth Sen ices
for civic will enga<ee in outreach and publicity efforts to enhance awareness of his€orv database
en~yaLrement. and to K-12 school te~~chers.
cnNtral,
recreational and
individual
i
i enrichment
D-248
EO 1.113RARY DETARTME\T Cs3
Youth Sel-N ices
KLY PROGRAM SERVICES
Meeting infortllatiotl needs for children 0-17 sears of age and their parents
• Pro%lde referellec and I'Cadk l' S ad\ isol-\ ,Cr\ 1~~>
• ~11111aL'C el]Illl!"e!1 > allil teens 1v ch hays
• Ma mpe chOdrell mul teens' Mlcaiow
Pros idinti programs to youth
• Pro llle \'ear-around hl"ograF inAn!. 1t,r Illiallti_ tculdlCl''l. hF'C~LhI l~lel',.
>~ill+l~~ a`~e ~hll~l3'ell. aIIJ
151n lies
• l'l"lIl and pl,011lole allnual SU111111CI lleatllll, 1u1110 Il tellers W n ale, it-`,
rcadcl-s 11 bill a,_,CS 5-13 alld
tech readers horn agn 134
Outreach to youth
• We a11'ar new o vouth ah na LldlCaitm1 ,er\ WCR 111111 pro'-'raill" Ill ail
ahil at 1110 I. brI
' I'N'
NVeh Management
• Desi''n tlrld nlaill!ain I_ihral~', WC11 ,ile
YOUTH S1:R "ICES PROGRAM STAFFING
F AU I i1> a Egxii•uArt (FTE)
Authorized 2005116 2006M7 20117.0H
2008 09
2009,'10
Tvlr•tr.Slgff Positions Funded Funded Funded
Funded
Funded
1. nw; DAvewr 0.15 t.1. i 5 0.15 015
(1.15
015
Dirct!o: 11.15 i.15 11.15 il.i5
0.15
0.15
Plim:ih,;! 6.a; 1,1111 0.45 1).(;3
+1.x15
0.05
1 ihr:lr'i,ul 005 105 W 105
11.115
0.65
1.~111',i?'~ .~~•ia.ir;; 11 \tY 11 r,fl fl l~) fl \~Y
11 \t)
0.90
I oral l uuth Set-1 ices FIR 2 AU 205 219 209
2,79
219
2005 06 21106 07 2MR ON
2llllti 09
2009:10
Ti'lli ,urur_rStalf Funded Funded Funded
Funded
Funded
11h1.11 ,.!:l 1 L"23 2'
233
23
I 'Mal \unual Hours 233 233 233
233
733
D- 2-l()
irk LIBRARY
DEPARTMENT o3
Yout
h Seri ices
2005:06
2006-07
2007/08
2008 09 2009110
Performance OhjectiNes and Measures
Actual
Actual
Actual
Estimated Budget
I. Pr.ni~h 1r l:117, rr,~r prcr-,I (Im., rl7rurr~~lrr~I!I rll, k,<Jr rha"
cr!currrc:,. rvrrrr i1 r. 111rcJ1->111WIr,x, rrrcrli) i!.1" /W " r l
m'I<liu'I
a. PilCilll;l~t' il1~rCC ~h0I1~'Iy iJ1frCC lh8t R,illh ~Crt IcCS
7:"a
~)b°n
~(Y""
III{1"u I IIII°„
l,nr`'r.im> L'Ilha[lkc nr, child'; do ~]I,I,lnrnt:
h. PCrcolt:l~ ot, lclllle-t for o wrk:,i h111:11arC
II}II"
I(}I I°,
I[II1°
IU31",~ lull"„
dc11\ Crud:
i. PC!-,Cn[c1C (11'c:J1-d1 i~MICLi 111YO .11 '[1LI 'r:ILIL:
o"
IiN.,Ir\ L:Ird 1; 1111p,Iig,11-
.z c?ffl'~ the ,1~ h1-e-7"l' nr rV IL -lh -llL , %L , fu 1'l~rflll
0 PCICCIlt,:_cIICYOLIthRA,~rkmc~:'cl%icC<cAnnele
Imr.
Imp.,
IMF
Illp& Imm,
111111_ '[:Itt ~I~icd lcf rellcc ~cI\ Icc ,l,
11dlr~r~~~ lvrruh ]illrcn'l cr.,ll2crir,u~ 1n ~rrui~ihufc 1:1,d
MCCI c'LOWP[Ir1Ilrl' Ill/W- 7(IUOII )[COIN-
a. PO-CO 11H:lc 01'10111 tiIrCLIl2JiOll That Jl W MI)
45_,,,,.
45"
45u
45" 45""
cnllCrtilm;:
h. hCI'Ct'nla'~eot :olI ctioll Icmmir'oll, C%,Iluated
5"
5OU
25".
1811 luu"„
MIJ uhLiatrd:
2005!06
2006?07
2007;08
2008;09 200910
~ctisit~ and Workload Highlights
:Actual
Actual
Actual
Estimated Budget
3jo
_ l4
22
_ ;V ;ZN
Tllr.ll 11snu,11 ,tn~nLi;ncc,tr c,luth hl,~sr,lln~:
-.--n
I
..;Ill
1}.unn ~I,nl}II
Plo ;'.n11;It[~n~{.ln h~'r~: hi[,I:
u.'l
l-;
n-:
I n.?l
4- A11TWJ 11U1111)0 L11 rCi C]'~!}ci' cl J C,1 roll, rC 'Cll L:d:
111.1
4.4`'
I
1,111111 U,IHHI
5. Ili1111-ti 111 I,uhlic >Cn iee per "vek at I milli Cn icy: dc4
54
54
51
54 4:1
D
-250
Library Department
ACQUISITIONS & CATALOGING
PROGRAM 7203
I'lt(}C;RAM PURPOSE
The AC(Iu1s]tlolls ~t Cal~llh~~ill~~ Pro'-'null prov -1des cu,tomlers vy ith .Iccc„ it) a h1va l nllw-c oftip-in-date library
rllatcrial, and technoloi and enSUrCS cu,tonlCI'S ha\ C i-CZICI\•. u,el fi lend]\' aCCCSS 10 01C coilCctiorl. The
ACC]Llkilillll, & Cilt,doL'Ill' prt>s'ra111 C01V SCI"\ices ,u v: creation and lmtinlcmilicc of "In (1111111C
(a\ LtihthlC both in-house and through the in1Cr11Ct f. cul] xnon malntzrlar)ce. acc]ui,itiort ol'all Lihrar\ nlatcrlak
and ucncral Support Serv ices.
i3L:n(rE.]' OVERVIEW
Si,nilicant pro_zrzsS his been made on ilr)pro\ in, technical capabilities tllrou,h S\Stcni inyrL111'illc2llts. This
iIICILIdC; illlpi"U\ in' CLlstOlllci", 14 i accc„ it) hbrar\' sCn IcC~,: hrLlcing 111,2 Catalo' LISCI lu 111C ,LIbSCII]?tloll
Clamh,t,e,: linkin i the reference cihtomer to onlilIC \ CI-ShUlti Ol iVillted Illatc l"lilt: 11111 lill]ll'0\ iIlg' the r,lil 'C Of
,Cl"\ i CS. SU al a> LION\ llloadlll' books and mom iC,. At:q lslllhns & ~ i1I1~' 15111 ~L}I1til1Ll,: its dC\ :101) access
sen icl,l Io 1.1blar\ collection,.
1) - 11I
e-) LlBRARY 1)E'PARTNILNT c~
Acquisitions & Cataloging
SUNINIARN LEI RI:\ IALESA\D E\PE\DITLRES
200; 06
2()116 O7
3007. U8
2008 tl9
2008 09
2009/10
Actuals
\ctuals
Acruals
Adopted
Estiumicd
Adopted
RF 1'A L ES
RO,
-ilr, is 1:,1 / N7i:i[17'+
_ Jil
II~11
1-C~A~
~_I I[411
~.E}I III
?~}11f~
10F L REIN EXI FS
S 3.01-5
S ?.010
S 4.682 S
3.OUO
S 3.000
S 2.000
1APENDITL RES
S,rl,rrir uxlH,:rii
Ibr.~~1
141,111{1
146,_0
1;4.\,10
ICI.-ni
15 .6WN.
UE,rnrri,r_ F P 11'.fitr ll
Iy
IH.4~-
6.6_'[1
14.-1111
14.7110
!-Ac d. I N" r,
-
-
-
III[,rmrlS,rl'I(i Urif,'Ia_G
5 6. 516
111.110{~
6{L 1)1
6 .10
6;.4Oo
58.287
TUT.11. IAPENDI"I-L R E S
S 240.586
S 217.557
S 220.128 S
234.700
S 231.8110
S 226.595
FY
2009110 KE
Y PROJECTS
Strategic Goals E Key Projects
Good Governance Cataloging
l_nSCncreSI)MISiVc, Staff Will StLICI%' a1terllatite 1llcthodS to provide cost-elieetire e~ltaiO inwr of items
llcc[rlrlltahlc and purchased for Los Gatos collectiOll.
c0Il,11101--tit e
l'Ot crIM11ce
lutegratecl St-Stem Replacement
ACgUiSitiOllS and C'Iltalr,in, 4114] will provide signifcallt le,lder,llip in etalu;ltin1
Civic Eirricknrrrrt
potelltial rk lpklccllelli,~ lief the I lol-i/oll Svstc lm lllclLtdlilt' 011e11 m)111'ct ~r~Il1t';11"c.
acc~~lllll(iI~IC aRd
c~}l 1i11~[}l'illtrC
'rC}t tI-n;iI1C'e
I) - 2
~r-) I.II3RARY DE":P_1RT\IF\T c~3
Acquisitions S Cataloging
KEY PR06RAM SLRVICLS
• ~lallllilll olillne iat ilOe lk) a~, lLHc tll~li lllil' [I ~c~i t } I_ihrcin Iiit7IZCli71~
• ~~~llil[t' Llbr,11A nnici'Itik
• Nkiint,iin Lihr1l-v collections. in,:IuLlt'.lltl~Int-, of'm,ltzrials
tCQL I I1 IC1\5 (':~"I:~1.O(;IBC; PROGRAM STAFFING
Fer!! Tinrc1_rlreirrelcut (FTFI
Authorised 2005 06 _'006.(17 2007 08
20(18 09
2(1(191/10
Town sullf Positions Funded Funded Funded
Funded
Funded
[ ihr.ir~ i)irr tnr f!.1~ l}.I {LI LIB
H.1~
0.1~
-i~1.1nt 1.il,rar Hire 1i+1 cl I; }.l ).l
L1
0.1
1'rin:ilull Libra-1.111 - - - -
-
-
I.II,t':II'E:Itl IL~IJ II,~I) U.~{1 fl.~{)
!L~iJ
M10
1.ik%i1'1 A,.,ktant (1.~1) 1X11 1).ZP (),iti7
II,~U
0.119
I atal Technical Services F I Es 1.39 1.70 1.39 1.39
1.19
1.39
2005/06 2006107 2007,108
2008109
2009110
Performance Objectives and Measures Actual Actual -actual
Estimated
Bud-et
,rigl-
,~i;
A. PiI:l~C!?t:! ,i rf h~_h LiCIIIi!nd im-ii, hl,,L- , l~i!hi!l I~,n',.
h. I'~r~cn:,1'. ,r, itrm> rN~c,,C~I C,u_i11,~C.1'a,it!~ia ?n ;I!!I„ Inll°':: uu'
{111
2005 06 2006 07 2007, (18
2008,09
2009 0
:ActiN ilN and Workload Highlights Actual -Actual Actual
F%timatell
Rudoet
\1111;101 tit 01-JC`Cd.
\!IEl i~1C!- <<2 :~C."fi~iEIC11~ ~:!15~i~1:~i]I ~11i i:lii Ci, C[1-!I1. '
~ ~
~ i f!
Itl', `i C,~C~1 .111 t'. C\~'la I?zC~1
D-254
Library Department
CIRCULATION/SYSTEM ADAIINI ST RATION
PROGRAM 7204
PROGRAM PURPOSE
I he Circulation I'ri~~ran1 ellalilcS cu;l~,nlcrS to accc,S IibrSl_ 111a1CI-MIS t 11- u e nut:idC OIC l _ihral l . TI1c S\ Stcrll
AdIllin Stratloll Prot "1111 malla<_'eS all Llbfa]'1' ati1t,111alCtl Sel_'ICeS and teCI111i+1111_1\' SV-,ICln;. 01-CU1a1l(,ll S\'StCIll
:1dnlinisU"aliotl-Score ;en'ieesart tc,: nlana4sr tht circtllatinn prc~ees~: nlitintaill lihral~' circulatioll records: and
to Implement and Suppol-t the I_ibrili-''s computer ilci\vork. the integrated library automimon Sv'Steln, anal public
Internet access.
BUDGET 0VLAZV1LNN'
With the prosraill s respollslbilih' foi- Sll})1)0U_1llIL' the I_ihi-al~_•'s integrated computer and neiwork. tile
IIM.j0Ilt\' 0 bullsClCJ C\pelldltltrCS I)1.0% 1dC 1UF illlllU',11 ,l}Itllart -Support to lllallltalll 1110 I_lbrar\' S tCClllll)lo) _'y
S\ StCfll>.
Stalk ill cloSClc Inollitor the dC\ C1c,pnlCnt 0I' lluln,tr\ intc~_,ratccl S\ ~tema. aS the cilrrc!lt ,\',telll III 11"'e 1ti TX)
longer heir L, dc\ clopecl. and maillttrlance will cease \\'ithill the nest iC\c \ cal•S- Ucllciulin' on i11Cltl:tIN
1111 Cl~+pnlCIllS_ tilt llbl'al"\' \1111 1t 1-111 a trallSltioll plall 111:11 LIIiLIls itself \\-ith the ii nliII I o the opcnitl" of the lie\\
I ibrar\ . All lip 'rack o the I_ihral \ 'S illtt,Li:ltCd C01111)t!ICr S\,tznl 1C01,11d be N-OLI 'ht 601_Wff 110 COL111cil IS I)M i
ill a Illilirz C:Ip1t Il 1111proN e: en. PI-0JeCt.
Sul !T hill Collul1Ue to CI1S1.11C tlliit the 110,1'11 O tCC1111010'_'\' Sill)Ih0I-t S%MCIIIS .111d lhCI1, 111\0111. [ii \\CII (1S
clrculimoll scr\ ices ccln .~pcr;ie iii I)oih tic L:'.lrrLnZ ind 11Iture Ile\\" 1_Ibl 111'.
1) - 155
L~o LIBIURY DEPARTMENT o3
Circulation / SN-stem Administration
SL MNIARZ OF REVENUES AND EXPENDITURES
2005106 2006,07 2007108 2008109
2008/09
2009110
Actuals Acttials Actuals Adopted
Estimated
Adopted
REVENUES
I,Nc'r~or•r„m~nrul Retic,tu<< - - - -
-
-
so-vice C hur,~'c
-
-
Fillcv (Iml Furluirxr~
56.9 0 55.5 ? 55 60JI00
1.1 80
51,00!)
Other Sources
-
-
-
TOTA3., RENTNUES
S 56.970 S 55.833 S 53,355 S 60.000
S 51,180
S 51,000
EXPENDITURES
Srrlarics and 13c„cfrrs
?6 1 7 369,00 4
?~;.3?5 413.51r[i
421,191
Oprr rrri,r ' E.l f,tv, litr v es
5'.~?9 5!;.651) 41 04 65.000
65.0r10
63.500
Fi.rcrl .1 ssrts
- - - -
-
liller,ral Scrrica Cherr,cc
c 67.53=1 ?5.605 S0.67 ~ 5.Ut10
rS.100
71.624
TOTAL. EXPENDITURES S 483,330 S 503,259 S 506.462 S 5-53.55,00
S 520,100
S 557,315
FV 2000/10 KLY PROJECTS
Stratebic Goals
Ke- Projects
Civic Enrichment
Into rated Sj -stem RL'placement
Ensure responsk e.
Circulation and Svstem Administration staff N; ill provide
significant l
eadership in
aCCOUntable and
evaluating poteI7tla1 replacements for the Horizon System
including
Open Source
collaboratI\ e
soft«vare.
D X56
ro LIBRARY DL-PART-NI ENT c3
Circulation / System Administration
KEN" PROGRAM S
ERVICES
• Nl,~Ila'CClI-CLILltlioi1
• ~jClil,i`_'cI11CIil L~l a~~ Ll~lrtll~ ❑Lllc+lll(ilCt1 ~~atClll~
. illC~litllll~' tflc: i
_l~li'iil,-~ IlCt15
L~1'~
CIRCULA
Sl 511: 1, :1U111~I
TION
S I RBI IO\ I'R(}C;R~~I S I.1T
F1
Firll Time Equivalent (FTE)
Allthoricell 20115 (16
2006 (17
2007 08
2008 09
3009.110
Town staff
Ilositions Funded
Funded
Funded
Funded
Funded
I.ik}ran I)ir~~~lor
cl.}; n.l,
i.i.i~
!Lip
fl.l~
O.li
A";'%ml l_Ik~I3l\ DD rc,tnv
fl,15 I1,1.
II 1~
II11?
{}.I?
0.1?
( Ir,'Llhli(lll SLII)el'1{~,Ol'
11_ 1.1111
I).-?
ll. ?
0.?5
Principal Lih!arian
11.15
il.1
1).15
11.1
0.15
TOUII CirclllatiolVSNSteni FTES 1.72 2.30
1.72
1.72
1.72
1.72
2005.100
2006.'07
2007108
2008,119
2009110
Tvillparrn;y•.S'taff
Funded
Funded
Filluled
Funded
Funded
I.1111.11N IeII..
?.4,4
?,434
l_1llrarA PLL.rrs
i,i) rf)
j,t~ (l
i,Li'(i
i,Q~'h
1,976
1Jh1'arl".!!1
-
-
1-111
1-I(1
140
PIIlliih:4k I_IhC3I"1,111
~i{I
_
_
Total Annual Hours
9.1102
9.410
9,5;11
9.550
9.510
e,,) L FBRARY DEPARTMENT c~3
Circulation / System -kchninistration
2005/06
2006/07
2007108
2008109
2009110
Performance Objectives and Measures
Actual
Actual
Actual
Estimated
Budget
1.
Prol'Idc ell 10uer crcCCS ro M411 girls log-11SC' (m[sic Ic
fih' 17~171 r1'.
a. Perccntase of Leh Gatos rcSidellls 11016iI112 it 41h1'al-1'
`
j(l. inn
X71,
4 3"c
~-ni
card
b. Pei Cellta2e OfCil-CL1]atiOll ❑tt1-ibL1tCd to Lill Gntflti
61°n
~Sr.
Re;ldell 1, ill the Iast IRCel1 c nIDt1111S
2.
..)5717-1' [7~CC~~ !i~ ititl Yf!'l' Uftillf['Sc'7'l'1Cc5.
J). Pereenta,e of tillle librarti online ~;cr% ices arc
~ .
99.9°1,
99911.
99.9"o
99.9°6
99.9°1,
a~ailahla
2005/06
2006,'07
2007/08
2008109
2009/10
Activity and '«`orkload Highlights
Actual
Actual
Actual
Estimated
Budget
I .
Cli'CULItloll: 131-illWd nulterial - Mikdt:
106.999
95,'46
102.331
1(10.000
111(}.000
2.
C11'cidalion: printed !Material - ptlth:
1214-504
11 ~-132
131 7
1-4(1.11()()
140,OOD
Circulation: tidco, Dl'Ds:
97-0 17
99.271
107.21 4
IOS-IIOO
iBOX)
4-
Circulation: audio books:
26.-1
87~
6.03
'?.1}00
27.00(1
5.
Circu1a0011: CD::
31.1.093
29-94-1
30-940
31.0(1(_1
31-000
6.
Circulation percal?ila:
13.3
13
13.E
14
14
7-
Door count:
199.606
197.090
tcA.636
2100 000
2!_10.()0(_1
Nunlbk' ofneu hatrOli; Ie~l~teTCd:
96
2-~(I)
2-650
2.00
2, 00
9.
Hrnn; ofhutilic;enice her ueeh Lit circttlatiow
5 4
_5 4
5, 4
54
-43
D - ?jC
Library Trust Fund
FUND 711
FUND PURPOSE
I lie l.ihr;u"\' hrll;t Fund "as estabhohed to pin 40 bi the sere Ong (1# donal n; and K lu"s to the Tom W-~
I.illrar\' k'r~+~ranl. L o.N Galos Fl-icntl~ die Library oijanVatlnl exkts 0the benefit WAS l.lhrar\i and
this fund allom s the Tom it 10 plan [07- anti rC,:oglli/e the numerous bCCILiC,tS this 111+11-1)1"c+f I I 01"011h make; 10 the
I.ibrm In aliililion. lnunspus local scr7 ice o nwaniNations and illdi\ iduals make gcnerous dom itions and
Illellll111al beLILICSti to tht' sonlclllncs for sIIeC'lllc This fund p -in itlc s loo retaining thLCs
donations until they can be used as dcAgnatcd.
BUI)CE-1, OVERVIEW
'['Ile Fl-iCnds ot'Los Gatos Library ccmti"ibuted more than S30100 to the library during the past 6wal year.
I'hese funds supported the "Stunnlcr Reading C'luk" Or children and hells. the "S111COn Palley Rea' and falllil\'-locused pivgrams. Wkionally, the 1-riends provided Ondina IN lilrnittu"e and
eClUlplllellt for 1)uhhc use and monks to suppw a mall colleSon of nQm bcst-,clling books. Othcr library
supporters Ave made donations to the Library ['ru,t 1=111x110 purchase nIC11101"tal books, Contributions to the
I .ib]-ar\' Trust FUlld arc CXf}eCted to COWinue nt \ aQKU WAS.
t) - 25y
10 I.I[3fL-kRI'DII:I':%R"I'~IEN'l- C,&
Library Trust Fund
STN I ERIE\-r OF SOL R(L
Alb L SE OF FL\DS
2011; 06
2006 07
2f107. 08
20(1809
3008 09
2009;10
Acluals
Actuals
Ictuals
-ldopled
Estimated
Adopted
SOL RCE OF R NDS
13 LIM1inc FUllii IiJklTWc
L ndcsi nalrcl
>,'V~
1.10
?X-654
?4.61)`
34.6r)~
43,09S
local l3c_innin_ I and B,0ancc
82,292
21.203
28.654
14.698
34.698
43.098
Rk:kcnuc>
Lilh Scr%icc, Lt, Itch Acct
-
-
-
-
-
lntcrL•.t
I.,(HI
LOW
yy)
l.lli}!1
r)(O
900
Don_mon,
4 ,.si i6
1-.2111
21-()4
1 -.9Ut
-
Tc,ral Rc+cnuc,
46.606
18.840
24?84
18.9011
31.650
900
FOTAL SOt R( F. OF FL \DS
S 128,898
S 40.043
S 53.038
S 53.598
S 66.348
S 43.998
LSE OF hl `DS
Ex})tIlditnrc>
5alarics and Rcrictlts
-
-
-
Operatirt l:\hcnditurc.
1-.693
II.~s')
Is.;40
1?.?on
4;.87-
Fi% d Asscts
-
-
-
him-mil Scn icc Char-'e,
-
-
-
Total Lzncuditurc,
17,69;
11.389
18,340
I;.;O(1
23.250
43.875
Lnclin,2 Fund lialaricc
1. MICIilMITL-d
I 1 110,
'~.6s4
=a,h iS
n is
: rrclti
12
Tot:!l Eudhn' I nttJ 13aiance
111.203
28.664
34.698
38.098
43.098
123
10T.AL l SE (11: Fi \DS
S 128.898
S 40.043
S 53.038
S ;3.;98
5 66.348
S 43,998
•,'U _1 :,,,1: n;l , :iii j} '„r,: l+/
s r1r7:;!i; ref l;
ic L Ii_:,Jni',l i:n7:
+ilrgr rirt f3~f
_u~C:~+',; nli L!'
N.i 7'Ci:: c; .,i
L } 'i Nr: ,i_.
u-
D - 200
History Project Trust Fund
FUND 712
Fl 11) PURPOSE
1 he 111x101"\' Pr(}lect 1121st FU11C1 \\'a~ C~l,11~11~11Cd W pr(~% Icle tOl" d1C IC111!' ni dtsIlitii~slb, 1,CC]LIC-1~. 121,3111
nlonic, and expelldiuucs to the histul~ p1-0jcC1 par[ncrShI of Los Ga1oS Public [_ihrarv and'Chc Mu,ellms of
LON Gatos. F lie joint }]1>t011" ]~r0)ei t. 11,1111CC1 "I looked oil Los Ga[OS' be,-,an Ill 2111h 10.. CkCiilC Mid diSSC1lli1laTC
a sc,lrch,[blc biabase of Los GatO; 111"lorlcal imaLcs O\ cI' the Illtcrnct: t(> ]11'C~CI"\ c tl1C t11 t C11111c11a101131
mvlll\ill ma[crlals owned b\-eiCh 111SIM111011: 10 nldc\ alid Calal0«the I1laterlalS: t0 tiC,til thtt I11a1eI.1,11S 1O that
ihc\ are saved lend available in a diwita] format: and to makC a%,ulable culture] he1-ire1C cdllcatioll II I'eSOUree
maleri,ik to schools and lifelon t ]Carncrs. Some ucilealo deal inf l-illatioll i available. e l,cci,ellythat \\'hidl i;
I'CkItcd to eal"Iv LOS Gi110S SettlerS.
The work oCilils project is accompli;hcd at the library. wherc a local history rnunl has t,ccn c,tat,liShcci for that
pllrposC. The prO)ccl is o\ersceil h\ the I.ihr,Ii\ Director.
MOI)C V 1-cluainilh-11 ill this tl-Llst fUlld Will ctmt inuc 10 llav' for hardware and sof-W MC Ul,~+r,l(lc, anal lllillilt cnance.
archival prescl-vat ion materials. and other Ilc CC~ti,11"\ supplies and equipment. A limited amount tat IllOnc\' will
he LhCLI t01' IOCa] histOl-\" COlleCtiOll de\ C101)MC111.
BUDGET OVERVILW
I he 1li,tOI-V I'r(?jcct TRISt Fund \\,IS set up ill 1 1 2I)04 05 to Pr0\ 1dt bCUCI'traCkilI L'' O lhC 11101liCS 1LCC1\Cd h\
111(210llll pro)ccl. llll'01IL11 `n-allta, bellC tll-, 111d ,lt11lilt 11111~, I111d (\1 The eX])C1ld11L1res Ill,t(4: to (iCitImplI'll ll1C al,11-,
(rl [lie ])ro"CCI. I-Ln1dIll'a a ill Co111111LIC to he '-micrated \ la I"(~\a1t1CS trolll 1110 -IalC t11 1171iftii'\ r+l - 111h'1'i t1: Los
(+1111+\, MILL ed R,,il' R,iih- COLD (111,').% (+L11"N. a11L1 L,N (7,1110 GO1C'r'il(1(+lt.~: md fi-o l ihC Vricrd.,' sales of
tht?ic books. A tOl1r[l1 bOOk ill the Lc)~, ( l;ilol~ xI'lc a PostC.lI'd 111S101-\. ill 1,C ]~ithll>Jlcd ill Nl.l\. 2019, 1111
I"c~V'1!1TIC~ ill~lti COnC17hLltc d TO llle lJI>1()I_ l)l-(+1CC[. t hC C,)nllzlclloll Ot a dell-length 11i~11~i"10,11 11t14nIl1Ui[ii11 tilIl] 111
~flll~ ha-, Ct~Ill111L1eC1 IO ]~1'OC1lICC ]ii1111C11 ad(ht101ea1 IC\C1111C. the D'<-, tat IhsiolA OtINC[IC~n 1~ aCCC~~-1 a[
1\ a 1\ .lll~ltsl"\'lO>~'i!h~~.{Zr~,
1)-_61
ir) I.I13R:%RY I)I:I'AItTME\T
cis
IIIStory Project Fund
ST_UTHE
\T OF SO1 RUE %
ND USE OF
FL \DS
2005 06
211116 07
2007.08
2008 09
2008 119
2009 10
Actuals
Aetuals
.duals
Adopted
E,,tilliated
Adopted
SOL RC F: OF FUNDS
E3r_Innln^ I upd 13. ancc
I I1dcq;nJtc L1
4 •
'6.91 10,
I f _ 1
11,41, 4
I, 464
14
Iolu1 licz'mnitl~ I :InJ 13alancc
47.833
26,916
16,173
9.464
9.464
14
Ra cntic:
Irncr~~l 1)i~iJ~nd>
--II
9611
91;H
'III
1(10
1)iIT I,:IIi+II
12.-5 -
; •(,S
l.~\,
; (wl1
I.?1111
2,000
1l Eal Ril"u,:-
13025
4.855
1141
3.950
1.550
1100
TOT_XI. SOL RUE OF FUNDS
S 61.358
S 31.771 S
14.314
S 13.414
S 11.014
S 2.114
L S1: O1- F1 \DS
Ia1rnJilures
SYl,IiIC~ ~IIK1 13C II~lIt~
-
-
-
-
oNlony Fv"dow
1 1.02H
.1.91)4
9.N I1
ti.
I l.ut,n
Fixed Assct
12.610
-
Ill oTM SexWe C hm-go
313
1 .166
-
-
-
-
101t 11 l'.~1rcnJiunc:
14.443
15.598
9.850
8.373
11.000
-
I - ntlillg I anti 13aIallce
l lldc,ilumiml
20.910
16.1-1
9.464
5.041
14
2.114
1 ot,11 E:rJtlin FUTl F3alnnc(:
26,916
16.173
9.464
5.041
14
2.113
1()"f AIL L SE OF FUNDS
S 61358
S 31111 S
1%314
S 13.414
S 1 1.014
S 2.114
11BRART 1
141 ORA PMAMC
T FUND ST
IFFING
2003 04
22004 05
2005.06
2006 0
2007;'08
Tcjnpf)rur-} Srulj
Funned
Funded
Funded
Funded
Funded
l11r%IlMll
-
-
I.I!`
Elul
-
To taI.Itlntill l Ilrltirs
-
1.115
5(10
-
1) - 262
Clelles Ness Trust Fund
FUND 713
FUND PURPOSE
rile Clelle, Nc„ 1 rLlsi Fund \\a, e,Iabh,hed ill ITILIM-\ 1961. b\ An,tcn K. NL•,,. M.D. amid the BoLIrd o
Library [rust cc, 1"Or the TO\rn of 6,110S, a ',111 1C11101'ia1 iti hi; i3e, Clellc, \\lr,. \c„ \\;1, a IonL--
tinlc Los 611o, I•C,idelll h0 a, ael i\ C in Cl\ Ie lire. illnin, tilt 194- Citizen k,1 the fear a\\ ard. Amoni, her
illaliv COllli ibillion, to the FO\\'n. >lie a, hca\ il\ il1\ AN cd ith the Arts. SI1C 11e11~ed til bl ]Il 'the I.(z, (~aIOS
Pat=eants alum 1111IllerOLB Other hILI\ Ill-OdUctiollS to the 1 (l\\ n. as all a\ id I"C-,IdCi'. alld Wl-Ole iol- the Lel\ Gtllr~.\
I im,LS (tile local ne\\ spaper). She ,IS also ill\ ill\ ed with brilILim-, a hospital to the TO\\ n. Lllld \\-1111 her
husband started the --Hohda\ Circlc" Social Club which rcquired ai least on( S11OLISC to be aCtI C in CIVIC
plalulillu to join.
File 111telltlOn 01'111C 111CM011al Iillld a, to Ll,e the lllc0111c and principal Ot the tl"Ll,t e,tate to provide material,
and Ser\ ices nol ordinarily IN ailahIC 6-0111 1111blic ffin(1S. An amendmeill to the iru,,t agreement in I Q\=
relill(111iShed COlltrol OVC1- the manaScnlcm and ]n\ estniclit of the 1111st t0 the T m\ n C Ou11Cil.
ll1,tOHCi111\, tllC l.lb]"a l1" haS Illed 111011C\' 1r0111 the tl-LI,t to purchase an boob, I'Or Los Gatos Public Libras-\
l 111 l_Ibra.11 r, 110 I0I1!,cr ib1C 10,Ivcn(I the IIIOI]e, 111 -[Ili,, Ilt:ulnCI'. dlle 10 the 11LlI1,LhlI < S Sl?3ie Clll,traillt,. AS a
I-e,Lllt. ill !ul\ Of 1999 2111 a LreeIllcllt \\'I, Clltcred into lth the kL11-h'11teI" Ot C CI1C-, NC,, it Ilse the tI"Lt>t 1LIIld t01-
a llti\\ libra N. taCilit\. ,hOIIILi 011c he l\uilt III the A11111-C.
Pei- the agreement. the trust 1-Lind hrink:111iil ind illlere'A 111"l\' he Used for Llbrar\ bulldlllL' 111Li11 dOCLIMellt, and
Studies. ;Lich OS bill 1101 limild lo, a hu11 (Ii11 2 1?r0~ rail] and areh'leCtural dran inp,. l lte balance 01-111C ti"lltil not
spcllt Lin the plannin i 110C11111C111, rind ;ul(iies Will be 11laeed in a 1.-ibrar\ 13uildina i-llnd to be Used C )F the
purchase ol, item, t-(n- the ne\\ 11111al- huildinl. such aS I'LlrIli ure. ,hel\ lm-r. and CqUiPment.
BUDGET (AVER ILW
Imerest coillilllle, to lI]CfeaSC 111e 1Llild halailCe. to be used hell deten-illnetl lippI"~}pIl;lte,
D-2(ii
e3 L.II3RARY DElPART1[E\T c,33
C'lelles \ess Trust Fund
S-1 A FEN IE-N L OF SOL R('L :%\D LSE OF FL \DS
2005 (16
2006 117
2007 08
2008 09
2tFI18 (19
2009'10
o11ais
.-IeluaIs
Actuals
.-Adopted
Fstimated
adopted
SOL R(T Of FL .\DS
IiL_n;nin_ l u:ld B. I;:ncc
1 nLiCII'11.1kLl
1
I
I- .;r,.
I
1 -1).`I
lIX
I :.li 13rcihnin^ F:: n. i B.alancc
16'.778
167.1198
174.568
179.;18
179.;18
185.518
I%'C% LTILIC,
1111Crc>l D11 klclidk
= ~S1
__a ll
Jjll
-,f 11111
(,-111111
?,t10C1
1ntal RC%L:tLLII:>
432(1
7.470
4.9;0
7.1100
6.000
2.000
1'OTAI. SOL RCE OF FL\DS
S 167.098
S 174.568
S 179.518
S 186.;18
5 185.518
S 187.518
LSE01:Ft\DS
I_.h~ndittlrc~
Salancc and Bcncfit>
OpcTmin-, LxpClldjttlrc5
Fisrd ANN Ctn
Inlernal ,Ci+ice Chflrvvs
Iutal F\pCildituiv
I.tkhn_ I'und Bdl,HIC
I 'll&lien; TCd
I WA I Ildm , Fund Balance
TOTAI1 LSE OF FL \DS
1821.77
- 182,577
167.09.fi I -4.~6N 1 1.;1 ~ I 6.~ F l .S 1 ~ 4.941
167.048 17-1.;68 179.;18 186.; 18 185.;18 4.941
S 167.1145 S 174.;68 S 179.;18 5 186.;18 S I8;.; IN S 187.518
D-264
Susan McClendon Trust Fund
FUND 71.1
I J \1) PURPOSE
1 bequest tip the Los Gatos Public Librar\ froni tllc come of the late Susan F. tl3ett, I NlMendon %a
e.ulhli~hcd ill ,uhholl Ofcllildren-s serN ices. Beu% McLUndon"as a long-thine re id nt and danCC i iiwtur.
She is csl,eciall~ rellictnbered as the choreo,,rahher of the l owls I Y40 I, gwrit. " Frail Dais.-- m Wit
celchraied the corn" ion of the final section of tllc ne" Amr-lane hi~slrni ay front Santa Cruz into, Los Gatos.
13ctt\ MCCIcildon-1 nlothen M Iowa \1cCWWn. screed as Childwds Librarian of AS (000 \lenloVII
-ibrar~ I'I-0111 192; - 1919, NI`. NleClendon Iclt this silt in memory of her inotherand her mother's husband.
G01111,11l 13tIrt1lCr.
Use funds are restricted fin use Ar children's ,erg ice, at the library and W be dircctcd w" and sgTort of
readily' clubs- book dlsclWan gamps. evet ing Unit- programs. and cquipil nt mid Itll' ikure needs of
Aldrell s serAcs that are not nlct b\ other Itilll11111. Thee ltirmd111ts 1C 111 WO be Used Or e111mnern nt o
Children', collections.
BUDGVT OVERVIENN'
1 Ills kind 1, coablished to better track nil assure l nd> hyln this trust my expaxled for children s scrI lees in
line ith the i,he, o~fthc b~quz,tor. hlitiilly caalbli,hcd at STIOUT the l1nny plans to, budget S WU each
li,c,ll \eair i'roin tile; WA o be able to regn,nd Al a1 Wnely fashion to nc« ,crI icc, or progran1, Ihasi nm
pFe"CIV thernod s in the next Nan I Car. hiterest " Ill a ck rae allnuallV011 1110 1111>1)C]11 IV IXice.
1)-W
tr3 LIBR_1RY DE ARTME\T eq
Sus,tri McClendon 'Crust Fund
STATFNIEN 1 01. SOL RCE.AND LSE OF I LNDS
2005 06 _DIM? 07 21107 (IS 200S 09 2(ms w) 200910
kctuals 1t•urals kcitlals ldoptcd I•:-tEmatcd Adopted
Sol RC 1: OF Fl \DS
tic iinnin-, Fund B.iL cu
E. n1~~ Sl;;iill
I t. i Iir_iI: Ii='._ Func: f3::i;3!r
Rc C!InC.
IntoC>t Dr ldCnd'
DollallnnS
-
I oul Rc%c•rluc.
FOTAl. SOl RCE OF FL \DS S
I SE OF Fl N1)S
Ipeilditutc>
SalnrirS and
13rn~titS
OI,~ratin' I -\I,CndiIIITV
F ix Cd A ssCIS
II I ICIII; ll SCI, iCC Charts _
fetal I-:Nprnditurts
E:rlclin_ Fund 13did1ICC
l ndc•>i~tr<utd _
I (11;11 I ndiII L' Fund 13a1;nl,:t
7'OFAL LSE OF FL.1DS S
Qm4 (I Q l -y 91. ~ -y 94.3'9
90.000 94.030 91.3-9 91.3-9 94,379
1.li;il X411 ;-hIIII ;.fnlia 1,006
4.030 3.040 3.600 3.000 1.000
S 94.030 S 97.070 S 94.979 S 94.379 S 95.379
91 .nn~a 13-9
5.691 x.000 - 91,379
94.o.30 91.379 ~9 9-9 X14.3-9 4-000
94.030 91.379 89,979 94,379 4.000
S 94.030 S 97.070 S 94,979 S 94.379 S 95.379
1.) - 2 fi()
The Capital Improvement Section
is presented in the CIP Document
F-
TOWN of LOS GATOS
REDEVELOPMENT AGENCY
The Lo" Gates Itm n Council aclf\ aced the Lo, Gatos Rede\ clopmcrn :1 cnc\ on aanuar\ 22-
1990. pur-suallt to the pro\ isiorl, of- the C"alilf'l-111"I Comillulllt\ Redc\ elopnlcnl L.I\\ I l lcalth and
,-,al (:t\' Code. sect, X11 ; 10MI it tied.) Illlll ll~tliil"~~l It>Zll TO COllc,llltlte tilt A1_CI1C\. I1_\' (_4(1111a11ce
\o. 1 ,(16. adopted on December -I. 195). l he Rede\clopment plan y\ us pursued u; a rc;ull of the
Loma 111-lem Larihquake in 1959 arid the iced to, rebuild existin2 infirastructure. I he RC&\ Cloprllent
.1, cnt\ arca clico l passes approximately 440 iwre., in and around Do ilo n I o); (GIJO;. hick i IClUdC
retail ,Intl residential areas. 1od,inw. ,chool,, and plain 11-ai'ile lhorouLllf ll-C;. Prc,jCCt; SUCII IS ;tr«t clod
Lill ll\ reconstruct loll. parkin'. slrcetscape and eix it.: impron cments were called out in the 1'Ian.
BUDGET OVERVIEW
The Aucncv receives the m,1jorilV 01 its fiuldS li'um tclX incremznt revenues. 1, hen tile \N a
l01-mcd in 1991, the tax base fow all propcrljes wilhjn the Central Los Gatos RCdC\CIUpmClrl AI-ea \Ca5
"l'roxen" to fOrin the base y car. As properties are reassessed due to -sale, or inlpl'o\ enlents ovel, the
Lcicv," 40-Veal" ll t2 span. th1c tax ha-sC t~i \ -s alld lbC - 1!!i 114\' ;"ZuZl\ Z~ C11C 1113tk11'1[\ alt [he (1111ere11Ce 111
property taxes paid bet\\-eell the --base year_' and the ne\\ le\ cl. This is called -iax incrcnlerll Iinan(in<<
:uld is the primary funding nlcchani,nl 1,01- rC6Cyc1opl1lent agencies throu<,hout Calil'Ornia. This doe, not
result Ill all Illcl_ease Ill ta.\ei To lV01 ri\' oM I1C1",. bllt rlther ,1 redIS!1']b1lll0II Of hropci-t\ iaxes, to The
1"cde\elf}pmen[ IL'ellcy to allow for rCm1 C-11111CIII Rhin lhC redo\elOlJl]le[ll prc}~eet L[I'e,l. 1 Ile .1 'elle\' 11']I1
lc1'111in"lle at Cllc end of Its 40-\eal' lift ;pall In the \Cal- 2031.
Ill th': I \ ear, S111cc 1110 RCLIC\ elopment Plan ,1, adopted. 1 number of ac-liol1-s anti ChLim-'C, lin e
012CLlrred MIlCh facllltated imnle-mentlltloll of zhc plan. First IS that the A,_,CIIC\ , I;i\ Illel'Clllellt
rC\enrle L'1,0v sl`'Illilcaalll\ 111 I'icelll \Cal'~ to :I le\el Micro: the Agency could f nanCe ke\ pnilecis. As
'hkmll in the RDA Debt Sel-lice 1'111lll ; SOL11.1C 'Ind L,e t,1 FLInds Slalemcni. loud ALcii4\ Lro>> l;ix
i1lCremCnl 1; C,tII1latCd 10 L 1'o~1\\ lsi ,{ppl'0xln1;11C1\' ti ,C lll1 ll1011 111 F} ~I1I19 10. Ill .Till\' 2IIII1 the Ti \[Il
I>SnCLI Mehl Ill the aMIIO ll]t of ncad ~I I Ill llholl 111 ClllfiCaIe, Ot ParIIClpalll'il t~ t.11~ ,I fc~l' LIaC ill 111dInL
kc\ lllf _iiMI_uel(lre projects in the Dm} ntom n. 't'he debt ser\ ice on the C( f1',, i, paid for itll [he
Jec&\ Cl0p111en1 .~L'CnC\ S t l\ MCrellle111 ]-C\ CmIC,.
Educational Revenarre Augmentation !-rind (ERA I-)
Dw-im-' the Smic b1IC1Lo crisis 111 1"} 1992 I)?. the StatC look propel"C\' tax IllCrellltlll I-CNellUes f-0111
rcde\ Clopillclll a-''encic across, the State to help bi11C1nCe ITS 0\\ 11 budgel. I Ills I"C\ Cllue lAc-a\\ a\ a,
pl'eseuled as "one-time" Limier the de,criptjon r+C' F(lucatonal Revenue :',u`cnlerltatitln fund' (LRAF). bill
1!-,) LOS GATOS RI•:[)[:N'E LOPI[E\1'_kGEN'C'N'Cn
re-OCCUrrccl in subsequell1 N car,. Since the Los Gatos Redevelopment Agency \\,ts newly formed in FY
00-2 93. there n ati little revenue at that 11111 resuIt 1112 in a minter impact to the Ch er a pCI-iod of
three years. the Agencv's ER-1F takes crc I, follow s: S209.9-5 in FY 2(10'04: S1011 ~,S in FY
2004 Ilj: <lild S47 .440 in FY (105 116. I lee ~anuar\ 1009 GO\ernor', budLcl dice proposc f'urthcr IUM
FRA takes. The FRAF shifi tin- F 1i0`; 09 was S4~,6.910. At the time of the Fo\\ n's buclRei
de\ clopmcnt. a F 2009 10 FR-\F take a not included in the prclirl111121 ,late bud(ct. The RDA
rellrlills \ Llltlerablc to funtl-c LRAF takes a, Proposition 1A does not specifcall\ prolcct RDA tax
increlllcnt. Ho\\e\er, man\ leL,.al expert, sire of the opimon that RDA tai increments are already
Ct~Il,Illlllkln,lll\' protected and do not require PropOSltiO11 IA (?rOtMiOll. Ill 1-1 'I)I)` (}c} [I I, W,,lllt nas filed
h\ the Caiitin"nia Redc\clopnlen[ :1„oC11011 C011MIdin<< that FRAY takes \\crC illeecll and
uncOn,lilutional. W1111e the trial court 1•ulin~12 protected local covcrnnlcnt, the ,mate will likcly to appeal
'Intl that olltcnllle is Llneertain.
Fiscal Year 2009110 Revenues and Eypeuditures
Redevelopillent property tax rcvenuc ti,r FY 2009 10 i, estimated to be ST- million. The follo\\irl<_,
proVides a SL1111111a1'\' Of the AUClleV's planned cXpend ILH-CS for capital protects, debt ser\ ice, and I-eciuired
allordabie 11OUS llL'. Bu&,Ctcd cXpclldittu-es for fiscal Ycar?OU9j 10 will include:
• Pass throe-h p(gmeuts to taxing entities When the Agency was created in 1991. tax-sharing
,i(,rcclnents were negotiated with affectc(l educational entities. the Open Space District. and Santa
Clllra County. These paytrlents, based (111 the. c1111OUIlt Of tae increment the Agency receives, ego to
these entities to relieve them 01' MIN' 111)a1ICN11 burden that the Redevc1opmcnt flan may cause them.
\early hall of all A<rencv tat increment will be passed through to these taxis-,, entities. Such pass-
ilirouglis help support eclucaiiOmd activities it Vos Gatos High Sclioo[ and the Los Gatos Union
Flementar School District. and are reflected ill the Debt _ldministratuOll l'cllld. Pass thl'OLIU11
payments for FY 2009 10 are estimazed to be S3.620.0""O.
• 1992 COP pe tvments for Parkin, Lot #4: The I-o\\ n is,iled delft for ,ipproximaicly 52.5 million in
1992 tie finance the constr IC110n ol'the Downim% ii parkin<< «ara2e kuONVII IS Lot = i. RCdC%clOl)llleul
ellc\' tax increment is used to pa\' the deht tier\ Ice oil the COP s ill 2111 a1110Llllt Of ahpl'oSlnlalel\
S~~il.t}nli,ulnual1%.. 1.he debt ill he paid esfi in 1 _'it] i i 1.
• 002 COP pfn-mcuts for RD.-I Capital Prnjecty: In ' )11_'_ the Io%%n i>,ucd del,t for c~hprr,~inlaiel\
S I million to fund RDA iniia,trLlelLU"c projcct, Ill the project arc'-1. Almu,ll debt ,cry icc pay Illents
ofappro~imatel\ S6S0.0O0 \\-ill continue 01rl,M-111 F 2 t 1 3'-
• -1-enci, adlaanistlYltton: This pay, foi" 1110 da\'-tO-da\ OperatlOlli Of the ALMIC\' 1nCluclill' st lt'f salal-\
,11111 hencllts, supplies and illalcrl,lls, a11d coll,lll(ant a,-,I lsu lce. Budgeted c\pendltures lire c-sumatcd
to be
• Overhead charges paid to the Town of 1_os Gatos: I -lie ALcnc\ is n Separate IC`~al clltil\ from the
OW11.' 110\1 CVCl_. It Lttillzes defect scl-viccs h-oIll the 1 Own. I 111S e\pendlTllrV I"elil,ll]'StS the 1 0%\ 11 fi r
,uch nests as Office ,pace. utilities, financial and adn1i11isirativC suppnl7 function;, and Illost
siulllflcalltl\'. the Staff Lillie That \lffiOU, HIC11111c'rti Of the lowil Sta11 de\Ote to redecclilpmcill
acll\ (tics. The A,2ellcy wilt pay tll the Town ill overhead e\pciises.
foalable Housict- Projects: Fllese are the fiends ;pent directly. or
• Redevelopment Projects and A/
indirectl\. On projects tO implement the Rcdevclopment Plan.
1
~ LOS G_\TOS REI)l:\'LLOP\IL\T :1GE\C1 c~3
r Lcollonlic. I unlit!' Prn;rcrnl: This hrk,,r.iw implomenta the adopted 1=conomie Vitalit\ Ilan. which
d6cunes business mention. expansion. attraK:ti0 1. Lind IV\ c'lltie 2illtaneelltellt prt Lraltl~ for the Town.
lie pn r ltn is partially paid tier a~, par! Of' the :1< ene\ adn]illi~tl-atiOll 111d 1 0%% MOLIerate I loll.illg
lxid'_'et
I he 1.0+1 0x110 Redevelopment Agency x budget II11Mcli ems all aggress1\ e 11 M program to e,upplete
key rede\ el opntellt 1JrteCis in t1tC Ib\\ llt>>\t n Yea. ilnnlentent ai't'orclahle hOu:i:lL'
J)VOie. t, u;in~, 20
pmellt ~e wsWe Amds. and Or the I._w11}I & V Il',illt\' 13rogi-i m 01 the T om n. PlaIuwd FY 211(10 10
apital Now carryover expellihtureh al-e de,c3llh'l1 tlli"ther 111 the follo\\ 111 ~g (:Ihlial I'rillce[~ 1-1111d
Section.
REDE1 ELOPME I AGE\(1 PROGRAM STA F1\i.;
Full lime Equivalent (FILC)
:luthoriied
'_005'(16
2006 07
220[[708
2(1[18 119
2009110
bmw A Q
Positions
Funded
Funded
Funded
fllr,dcd
Funded
l~~nn1,11,i~ 1~ilalil~ Al;ln;l~'Cr
II,Kn
{1 \n
(!,till
I1.All
(I,ti{I
LI-•S(}
Cn11,1„uw(t Doclot,mentDir,
n?ll
ILIn
(1,1 i_I
(1.1(1
H20
0.2o
(t'nlnltnliiti Dc\. Dir.
Ilan
n.?.;
0.211
0.20
A,»o i,o PhI,IIC1'
O, `II
f},'?O
o,2o
0.
0.411
0.20
dI11i111>11':lmC.X11:11\'>1
U,~II
II,'S1
II_~tl
{;,211
o.]o
(I.2O
I {m n E11•2intxr
u.l 2
n.ll~1
~~~t,i 1;11C k rr~illrer
-
n,?-}
n.n~
-
-
-
ti~nil,r I.n_ir,irr In>l.c~tilr
-
11,1 ~7
n.l ;
-
-
-
I!n_;ncc:m_ h1r]~r~ic+r
-
rl.I1
-
t i,mInu]]it\ 11L:- Dircc-.OF
!1114
11.11
ll.u5
Il,ll~
ll~
om,
local RDA I I Es
1.65
2.36
1.97
1.'7 0
1.85
1.65
F-4
TO«'N of LOS GATOS
REDEVELOPMENT AGENCY
Capital Projects Fund
FUND 911
FLAD PURPOSL
The Rcdc\ C111pmCIlt Auenc\-'s Capital Prc1jccls Fund encompasses three core functions: Rcdc\ Clopment
- ,mic\ (RDA a dll11111"I1"Lllioll. Capital 111-.ii °ct dc\cll pment and implzmentatinu. Lind the implementation
of the P.Cononlic V'ilalitv Pro~,raul. Adimillstraliv-e lunclions include all #iscal anti rcporting 11111tlers 01,111C
A"CI)CV in Colljunctdon \\Ith the Finance Dcpartrllcnt. The Second hnlction. Capital Project dc\elopnllnl.
includes the pl<Ilrnin« and support of, 111-o oscd rcdc\ clopment projects. and the irllplemenlatiim of the
00als and policies of the Los Gatos Rcdc\ clopment flan. Construct loll plv'ect o\ crsiaht i; adillinislcrcd
h\' the Parks and Public Works Dcpariment. I he pul1)ose oI the third Illlletioll. tile Economic VitL-Ililv
Pro'-'r.1111, is Ili increase re\el1L1eS tllrl~ll`rh 1711tiIilCS> prh111i,lloll algid de\"c']Op1I1CIlI. 11s Ci,l"C xl"1'1CCS lllClllde
husiness retention- de\elopmeat. erpIIIS1011 Mall M111-C101 11. hLi dlless al)precdatd011 and 1.000 Ilitioll, anal tax
II1011ltO1-111,.
BUDGET OVERVIEW
I he Capolal Projects prol°ralll hndtiCt in~ladcs aidlllillis[ra[i\_c re\ CnlleS :I1111 CXpcnlldllll"C acti\ 11\ in
MdditiOll th Capltal protCCl MCII\ lt\ . H IC Ag nc, I11SO tllIlds '<eM1--1-0111ld l i n 111:11-kcinL MCtl\ ltlc~, I11
Support o] lllc cio\\ nto\1 n bLISHIess C 1111u1I11IV. -
C,'11111, 11 PI0-1i:Cls Cllrre111k 111 pI-oCC,S arc 11lmlCil lhl"i~L'"~h 1110 ')ll(,)- C AI'liCIIiCS X11 1'Ilr11C11ViWTI IC 1 )P'~I
i SSaailCC_ ati ( 1C; 1L~llalcCl lit 11C l)llill fir l:C~ I1111-,ISt I"11C:IUFC II111~ri~~C111 iltS Ill ih DO%%ilti)\%11. C 011l11IClell
Ca1~1tM1 pIh1CC1S 111cludC: L l1i\ crsllc ,~1 C11i1C I?"oni ~1n11CI1 lit \ILcll Reslll" a ,'?1` . C ahil:;] llllpr \ CIilClli> are
110%% 1~1ClI~Ct1 011 ogle reI11,-1IlllllL, protel 101- I l ~Uf ly ] f l: ;11C Santa C IZ1Z tllilC `'1 ~s~ d Its ad C1MlL\1' l\
prt jCct dcSiLr. Ill 'Iddltion. 311 eliLiNe Pol'Tioll of the Police L "Cllll\ t)I-0. CCI 1S tICII1±' I1111dCil IIl the' RDA
{apical Projcct~, Lund and i anticipated to he complclcd by late 21Ul14.
Er) LOS GATOS REDEVELOPMENT AGENCY 03
Capital Projects Fund
STATE.N IENT OF SOL RCE AND L SF: OF FINDS
211115116
2006'07
1107-08
21111809
2008'09
2009110
Actuals
Actuals
\ctuals
\dopled
Estimated
adopted
SOL RCE OF FUNDS
BC_2imliII2 Funs! BaIm1,:C
Dc~iffnatCJ
LTide wTiatod
2,41x-413
4.316.tJ? I
1.774.140
Total Bo•,-m lin,2 Fund Balance
3,320.273
2.432.912
4.316.921
2,997.775
2.997.775
1.774.149
RC% et1LIeK
Intercit Inronle
~'5.-449
1 I -445
t3s.;09
9-;.N ;ll
_;.!100
60,000
Sell ice Chat Lc
6.0-6
-
0111cr Soul .,C,
1,404
Bond Pro:Ccds
-
-
-
-
Total Rescnu:s
95.589
117,448
138.669
97.850
75.000
60.000
Operating 1 ransfers
Operitulq Lnsn Irom T(un
T-I <111j1C1~ - RDA D,°ht Sen icz
;171},111111
;3(.11(_111
;;11,f_I(111
575.011)
;75.0{10
57i-O u
Total OperaTine Tnta.f•r;
500.000
3.320.000
550.000
575.100
575.000
575,000
TOTAL SOL RCE OF FUNDS
S 3,915.862
S 5,870,360
5 5,005,490
5 3,670,625
S 3,647,775
S 2,409.149
LSE OF FL NDS
C.Cpcndituies
SxlariC_; and Bon,~#iu
193.0(19
191.u07
164.050
IC6.4011
I3I.700
184.36'
O1zraung, E.cpenditi¢c
?9?.K17
40.556
415.549
-495,1311
4711,(144
501,150
Capital hojects - C,In, nc.1
4(17,156
Capital ProjeCb - Current Yr
SS 1.109
941.3;I
I.T13.90_
I.6 r;7 'U6
1.72 SSA
Internal SeniccChnr~Tcr
1I.f1s5
12.523
11.-,1
1I .;W)
5.400
11.0175
Total FzprndiulrcS
1,482.950
1.553.439
2,007.715
2360.1126
1.873.626
1,103,676
FndinLi Fund Balance
Brno RCSrn r
-
-
-
-
687_p130
RCcnr lbr:ltinlin Cc+~t;
601.8;0
LntiCl~i«llatc,l
3
4.; 16.0-11
qq-,
l.tiltr.'19'1
1.7-4-140
1-4,6'_3
Tr•tnl Endill ' FLIRJ 13.11aIl-r
i
2.432.912
4.3
2.997,775
1.309.999
1.774.149
1.30-5,473
TOT.-11. L SF OF FL\DS
S 3.915.862
S 5.870360
S 5.005.490
j 3.670.625
ti 3.647,775
S 2.409.149
r--6
LOS GXFOS REDEVELOP)HAT AGE\CY cis
Capital Projects Fund
Cnrnplewd Projrrrs
Rc,0111tru,ij,1n
;J W; \1:1111
RDA CAPI F XL PRO-11-C FS
Fl 'bll'1 111
F~limetrd
I'-.\11f'11ditures
I-Al)CIIdlIUITS
`CFI
Prior To
DUr-ill',
Fstimatcd Funding 11) (111
F1 2008 [W
FN 211118119
Carnl'orln:ad 1:1 211119 111 IN11"Cit'd
I t 4•-r,v:
- I I jd,":
4~J.Q~ti
_4
;
Toru!ofComph,redPrnkrll 1.'60.683 9'-844 (,111:11(,+~~rerr~l Prnjrrr,
\•;1111:
s,ln, l~l i~ ~n.r.- IZ:li.lh~jl.~•..:~u i. _ - _ _ ~ ,
i P~•h_~ I.e.i!i(~ I'r, l~_1 i.~ti~, I.i~.. _ ~.~i-~, _ .ci i
Totulof -mrl'frn-limilPrrrje'rr5 4117.156 - 2.Kh5.11110
FY ?009110 KE-Y PROJECTS
Strategic Goals
Key Projects
Police Facilirt• Prol.ect
The Lollm ll Ipproprixiect 5 1 1,406 lo\\ ards iii: pro- The funli, included
eSt1111,11C'.d 01S1S I'01- Slte eCIjtllSllloll. dccI,_,n and Ct1IIStl'LlCtI0l1. fUII1Itln•C_ tAtlll'CS 11nd
Public
equipment. comin`!ellc\- and minor facade 1mpl-o,,cmcw,,. RD_~ \\III tllnd 34."t,
Infr(o4r•rrctfirc
of the PolI c l ,lcilit\ Proje,~ l.
Nklinlilill the
- -
coilditioll and
Lihi-my Fueilitl• Project
availahilily c,1,
In FY 2001' ll,y the TOW11 appropriated apprc)zinlatcly S IS." million Iimzlyds the
l)Ublie facilitic,.
ac gL1i~ition MR1 c011-11-uetion ol• a nc\\ library for the 'I own, H IC bIldaclcll 111)0u11t
t1-fl11S1101"tatl0l)
IIIC:ILIded approximately S14 million in proceed; frolll 1III allhclpated Town IMA
WStCnIS. ;Illd oilier
tinancim-, p1llllnCd f03- Sl?ILIlt, 2111(), I he flnancing 1S 1lntlclpated io he fundcd
pubhL:
thl-01.1211 111 U1I:11~1C IZE)A 11\ HICIVI11011 I-C\ eIRICS. 511111 III he LIJAE M11--l fntIlIV M)A
infra,tructlll-C
C."ISII 110\\ pl'CII~`cllllIl 111CILId111,e Llhd(1tClE ttlt [ilcrelnC1ll 1111tH\';t3 ~}nd iLltlirc dcht
Sei-ice CC1>I, thi, ,11111111cr. I11C i11crC111e111 eS111113tCS \\ill he ha>Cd 111 LLpdatC'S
l41.a1111fc1 11_0111 the Count, -A,Sc.aor on par,:cl, vv itllin the RDA area
b0UIld1 1FiCS. Slt,tT III a;>c;; the prc\ Llilil]-1 I]]arkct interest rate CM inlnnlcnl f0l,
pubh,:debt 117 !lti ;tSS?SS1]]cll( C11 fUlllrc lieht SeI'\ lcc c11,1 1'eclllll,eIl7ellt .
LOS GATOS RED :\-ELOP\IE\T AGENCY cq
Capital Projects Fund
KEY PROGRAM SERVICES
RedeNelopment Agency Capital Projects
• Implemcllt capital prolcit work as ldentllled In the Los Gatos Rcdc%-c1oI,111C11t P1a11 "Ind 1'1%~-~ etil'
[n1plclllentation Plan
• facilitate the dex'elopment O1 l-CLICN'C101,111CI1t prkti]cct,
Economic Vitality Activities
• Act 1, a haison between the btl,lllcti, c0111111u111tV Anil 1 mn Hall
• Provide bu,iness outreach and rcicutioll cll,ort,
• ProN Ills busliaess rec)um on oct11'ltleN,
• Prop ide tarp*eted business attraction
CAP[TAI. PRO.IECIS PROGRAM SI'AFFI\G
Ful! Time EEyrrrvalew (FTF_)
Authorited
2005/116
2006.'07
2007/08
2008/09
2009110
TIP It'll Sniff
Positions
Funded
Funded
Funded
Funded
Funded
Ixonomic Vitalil\ ManaLer
11,7
II"7j
0
0.75
Communitc Dc1elopment Dir.
0.1O
-
-
0.10
0.10
As,I. CoIIlt1lt imll Dcet Dlr.
(I,O,
(I.I ~
1
fl.] j
0.O1
0.1)~
~A-ocialr Plnnncl"
o.l(}
11.1(}
11.10
(1.1(1
(1.1j
1).10
AdmIII islrati,C -%Imk>t
I1,?f}
I1?(1
(11(1
(1,11)
(I,2(1
ft?tt
I mn Fnaimxr
o.12
(I.rn)
-
~\-oclrllc I.n~_InCCI'
-
0.24
w)~
~Cnll~r I'it°IIICiI I17:I1 Ci [i,Y
-
{}.l lJ
fLI_
-
-
-
l ncil~rcrirr* [mh~~~tnr
-
(1.1 I
-
-
-
I ot111 Capital Projects FTFs
1.20
1.86
1.47
1.211
1.25
1.20
I
I
j
E ,ti
~ri) Los GA TOS REDEVELOP.MLN'T AGENCY 03
Capital Projects Fund
2005:06
2006:07
200708
2008 09
2009:'10
Performance Ohjecthes and Measures
:Actual
Actual
Actual
E'siimated
Bud-let
O t ll'.I.i:lti ••ti• •.:il :d 11 ii:] i:C 1 ~'.li;.
i Li I1..:t V. 0 I'n> I':'i ~i C: f~'.. 1: {ill;
111"C~._~.a' .'C,~.:~1:' ..i~'?-~11..71i ❑,~iiil~,a;,,a .:Gi.
~.Ilc~i,l[il~~-
l1. l~Cr: Cllid"C iIt i~ifali~~_.~ f-;illy }~II~IiIC•• .l. •j ~I::R:C
V~",
1~"
~~7"
:1~
i1S .
pn,,,idcd h\ RD_~ <'oodi o7' c\c llcwl
2005106
2006'07
20071108
2008'09
2009; 10
Activity and Workload Highlights
Actual
Actual
Actual
1 stiuutted
Budget
I \lmlhcr tit' htlsinc r hro%ided with hnolllluioll
?III
3 ~[1
~;Xo
590
>(M
a>:i,uulcc:
\ur11l1rr 0t hu>illr>;r att rulill I)u,illCI~ 0t1t1V:1:13
?u
~lY
I ~tl
10(l
10111
]'Ci Chli:uh:
. lill~tilC~~ ❑ISI'.iilli~Il l3~>1>talltit ~71171hCr tit i1lI.II1C~~C~
~
I
FYI}
~-lSl
4. ( I,Inincrilal Brokcr-; Pry pen% Olt Ili1' OLlli'C,I:17
1 (d1
1
1
1 \m;
lnnu,.ll C „111117 mit\ \lal'kCtlil 2 C:illli`I•:I°11,: `lll•.lllltil' - 1.
-
-
l ,~llt'l~l3l ~):1 ti]~~11111C.7: - _
t, J11ji, 'A
vi
I -v
F W
TONVN of LOS GATOS
REDEVELOPMENT AGENCY
Debt Administration Fund
Fu it d 9 21
FLAD PURPOSE
l"ndcr California Redevelopment Linv . lay increnlclit i, remricted to the rep,,iymcm of Licht: ihcrcfiire- a
rcdc\ clolvi ni agency nli.lst have indcNedllcs; in older to rccci\ c tax increment rc\ c11uc5. Ill rctiponsc to
this 1'C(]uircnlcnt. the I-os Gatos RCdcv'clopnunt :1~,cncv illcun-ed debt ii)r use ill iInpIcmcntin« its
rc(Icvclopnlcnl plan and to recclN e tax incrcnlclit rcVCIluc. This indebtedness vv'a, achieved by two
prinnuv nlctuls: 1 ) loans front the Town of I-os (iatus. an(l: the issuance of Certificates of Participation.
Dcbt ,erv ice payments for this indebtedness are made I'rom the Debt .administration Fund.
BUDGET OVERVIEW
In adhcl-Crlce with Rcde\ elopnlCnt la\\ . t11C LOS Gale„ RCdC\CIopmCnt ALCI1C\ inetu-; (161 in two) \ra\ s.
First. it Obtains loans froln the Town of-I_vs (rat)s, and seCOnd- the _ LIC11CV has undCrtaken tile obilgall-OT1
(Sl pa\'lnu debt ,e1\'1(e oil the I OX\\ Il , l }1) " mid _'iitl? C ertlllcates of P11-tlcipdt'011 t(()P t ill l-Cali-11 for the
ICil;c 01' I OW11 ])rt1].)CI't\- _L11 (ICN., iirC I'epald IN Ith ta\ illcl-LlllCilt rC\2nlle.
119' Certificate's nf'Participation
IIlC 1o\\11 of Los Gatos bears the oNi atioll fk+I- the 211-veer Certificates of 11arilcipaticil I~~IIC~I 111 the
ori~-Iinal am unt Of S-100- (l' clalckl AuI-'u,l I - I l hC Ttw%n's Moik)r Vchiclc I _iccn,c Fec rcv ellucs
1\cI-c plcd~scd a, ~ecurily for Ills: "I I I d ih,: Lllar;illiCC \\a, I-eL?i>tCI-Cd \IIIII tIIC St.It C ( l'I111'011CI'I Odic .
I he C( )P~, cre issued to tinrlnc : eel-mill ct+n.i1-llctiklr1 curls Of the -1 o\\ 11-, I'arkia, Lrt l I'r«icct. hick
\\a; 0Onstrliclcd k)ll land lOC.itcd in 111c I os (1ate,, Central Rede\eloprllcili Arc,l. the pr(ijcct
cOI1~ltilCd of 1110 CO111])IC11011 Of consiruction of a parkin`' 1licllit\ comprised of ?10 palki:lL' oil M0
lc\ cl;. Ii),:nted oll nppro\~inlaicl\ 4 ai:res M, Iand in the block bounded b\ ~ ni\ cr;il\ and 5;111tI1 Cruz
A%cntle,. ;tIld G1a\'~ Lane and hIin Sirccl. I he Iot II11pI-0%ell] MIS \\CrC paid fOI- fro Ill the IOc~, Lcl-tlficate
of Pa -tC aiiOn proceeds. ill COn]LIIICII(}n 1\ llh dic portksll paid for thl-OU0h the l cl\\ I )0%\ Ilt()\\ 11 P-i-kin,
,,1C„n1Cnt Dk,II'Icl ti Limited Obbptlon Build; kn lhC a111OLIllt of S.{)`; 6.
The CUPS are silllilar to Bond Licht as thCvV a IMN inv cstoi-s to hal-ticipalC in a ,N11-c 01' LuarantC d
pa',Illcllt.'. BcctiuaC tile\ or,: ,1111111ir tO dcbt- tllc plc;clli \'IILIC Of the total (11the 1)a\111CI1t, to be llla(IC is
rccordCd as lon,,1-term debt. PI-lllclirtl pa\'111CIltS are dUC annually oil Aualsl I 1111 llltcl"csl pa\'lllents
LAS GATOS IZF.ui'_VELOPMENT AGENCY c.-4
Debt :1dministradun Fund
pa\able semi-anIII.M11r oil February I" aildALIU'u."t I`.
'I he financin, strLhture Of the CUP includes t\\ o t\\ enl\ -Veal" term lease a 'reenlents Baled .-1u1_11.1st L
1992. by and between the To"n of Los (latos and the Los Gatos Rede\ elopment i lie first lease.
It1l ill,: l moil as Icssor and the RedC\ C1op111C11t Agency is lessee. agrees to lease the tide to the ALenc\-
for the duration of the lease term for a one-tinic Icc of tilt). The second lease, null the Ttmn as lessee
alid the Rede\elopnlent Ag'Clic\ as lessor. a~recs to lea;c the eonlplcted llarkin<< [of >iic to the Town
cffeeti\c the date of the lease. Annual lease pa\rlleilts are equal tc th. Annual Lech scr\ ice fir the C(-)Ps.
III a(ldltioll. a Relnibursciuent A1_ffCelnCllt Llated :\utsust 1. 199'. b\" and between file Town and ALcncv.
obliuaics the A(ucne\ to reinlbun;e the TLIN<n ill an aliloullt equal to the annual lease pavilient die Town
pm-, to the :A~,cncv for lease of the parkin-, lot 1 under the second lease aurcemenl This reilllhursenlent
Is Ill C011sldCl'atiOll of tlic Tou'Il s Cost Of tllC ac(ILlisitlon and the TO\\il s fundiR`' of the collstructloll Of the
parkrll<< lot prcicci.
While the MIFILlal 1111I)aCt Of these a<,rCCIllCllts net to zero. the lease and I-Ci11lblll".SelllC[lt payments are
included in the TOW11's and Rede\e]opmcnt At-mic.'s budget each year to aeeurately reflect the terms of
these a,rccilicilts, Tile _ vencN. I'Clllllins responsible 1()1' making the principal and interest pa\'lilellts to [:S
Hank (as illustrated iu the iollovv"iuw schedule).
2002 Certificates nf'Participraion
The 2002 Certificates of Participation financing structure parallels the 199-1 issue. The Town of Los
Gatos bears an obliL_,ation for the 30-year C'crtificates of Participation issued in the 01-121illal aIII0Llnt of
S10.725.000. dated Auutist 1. 211(]2. "I he COPS NVCI_C issued to finance inti"asiructure inll)l'Ovement; in the
LIO ntOWIl redevelopment Urea including plaza reconstruction. streetscape impro\cnlcnts, street
rCConstrUCtioll, storm drailla2e. illcy inlprovenlcnts as n.ell as partially huldiIIU the rec0n;trllcti0n of the
pool at Los Gatos High School. The COPS principal paynlents are due 111FILM11V oil AIIULI t 1. With
iIltcrest pa\'lucllts p'nable SCIlll-allilliall\' Oil FCbrLI l1_V 1 and August 1.
The fincnlcill~_' structure OC the COP includes m o lc'asc agreements b\ and hei ten the 'hm n of I.os Gatos
a!ld 1hC 1_os Gatos Rede\eloplnelll :~`°e11C\ LIIILler Ely'rCeIllelItS dZlteil JLll\' I. 201?. 1lle a`rI,Cc11lell1
IcasCS f l\-C -1m\11 o\\ Ilcd parcels. colllnloill\ kiln\\ Il 9s the Miles A\ e11LIC Corps 1"'IM II Ytlyd. to the
RidC\ef0i`I'1e!lt ~'_`:•.l thr!'LI'_fl _~11"tla 1. 21}`1 fol, olic-ti .m. , tZ. (it ~,l doll'ir, In tllc c'C ".11I le.?>t. t11e
kcdc\elopmcnl :\<<cnc\ subleases the land back t(~ the I o\\ n. ettecti\ e the date oi,111e oriu'incll lea-se. -His xuh-lease pa\ Illents arc CL111,11 to the anrlLla] (debt service for the C01's.
A rellllbLIPC111e11 aLIFeelllerlt b\' and bcm cell the Town and AL''el1C\. also dated ,flll\ 1- 2i4l1 obllQatC> dIC
A,cnc\' tO reimburse the To\\ If in [ill alllnllill C(Ival to file 1111111L-11 lease I)a\ Illellt ille 1 0\\ ll pa\ to the
~4,Clle\ fol" the sub-lease of the Cl~lp(~I'ltllon \'ard. This relllll-ILlrSClllent ]s 131 CollsidCl;ltu+11 of the 1 OS\ 11 s
cost Of the ac(Iuisitioll and Collstructioll Of the \ard fah ilities.
While the anllual Impact of these agreed Kilts nel to Zero. the lease and relfill, tlrseillelll pa%nicllts arc
inCludr(i in the Town's and Red0C10pnlcnt :11_'rnc\': bIlLl,et each \e.Ir to acr:uralel\ reflect the lei-Ills (if
these aurcements. "I lie .A,_reIICv remains responsible tilt making the principal and ilutrc;t pav nlent,, as
illustraled in the following schedules.
~P_) LOS GATOS REDEVELOPME\T AGENCY c~
Debt Administration Fund
I'rr.~.ti-Tlrr•nrr~lr .~l,rr~r°rrrcrrt.c
P, tIIFtILt'II-a'li"cN!111znI paNillellls to laxiIlu, C11ilil4', L:0111ill"lse [lie Ii]a ol-llyof the DcbI -Villllllls[I"tlllolls
t)j_IICI'IIl I11ll C\j_ICllditLIl_Ci. These pa\Il eiii~, :l Iv Nl>Cd 011 the :Illlollil[ tli [aS 111,:1"CI11t111 I11C A_CII:\
li~l 110:11"~\' ~1:1~1 c t :1~~ 1L'CL1C\ 11S Slh l"C1i14I11 ~~;1~tiCtI i~1Ft 114 f? 10 111WSe'til\111!:_1 Ci111IIC
,,l % I 1111.1 101 Ill k( 1. OF Fl N, W,
2in15 III,
211111, II-
]00- Ills
2110$ 117
'-11118 W1
211109: 10
1[11181\
1ClllaI,
1ct[InIN
lduptcd
I.,(irttalEll
Adapted
NI,M R( I 0I F[ \I),
:ji >.I1~-111, s 1111,1 I>-a.lu~:
1 :-I•_t1IC-J
-
-
"2
4. tl - 4.,
4
r, ' . 1. 4
6.,99.+,42
n,II It, inllimz I Lind I'aLm":
4.481.846
5.414.922
4.307.04'1
6.291.674
0'71.674
6,699.642
I c,Ix In:,anr-t I ILI,
,131.1"
~n: as
1-
)_4.151,
L124.I ;j
92i.9711
Iu11'11"tIIILIIlll:
1"I
44r.4,O
3.400
14100
I,rtal kr\snu•:>
6,024,806
7,174,4113
7,N34.893
7,4117,9711
6.621.259
6,744,4911
1 Illrr.liiu!1 I 1411 ~1C1;
I I;Ill~li l~-ICI),\ l)ihl X21', W2
VIII LI if llli
If,f II I_f ll 1111
-
-
-
-
I LIT: ll I II)cIll 1i11i- I I.wacr,
141)11.0110)
1611{I,flllll)
1[11 \1 ti01 lt( F_ OF F1 ND,
S 10,006,652
N 12,1111Q,325
S 12,141,943
S 13.7U1.644
1'_.712.933
3 13A44,132
I tile. OF 1'I \W,
II,:r.ain_' I.\p~flditulc,
, . yw
I 1
r, ( i_ I s
I
3.; 1
I) I I i I- I l l i_] t I ',1 1 1 1 `.:I l
l'"' l l 'r l
l~, I I I'I I
I~~ i r,; ~
I~ I F i I' 1 1 1
I. III II,
I
I4;€, I, E )11 t)
)J,; 111i,:
1k\
_ ♦i~
'4-;
?4 IJ
I l: l,: I,~ -11}>.
i,"
0,11-`-
6~0, lot)
1:.1._ 1'1:" Ii1:I1111' I, ~i 11
_y\
~1-4 r~\
14 ',\7(!
_ _ ! I'e~ta~ilt a !r r,n
i,\: -I
•,ti' ~\1I
r,ti!- I
-
I
6S^,Ili{I
i l 11 L11
4sI)I.-31
4-782,276
x.3110 268
5.619.890
x.638-291
2031111
...::Ir ~.kT' 121-
I
-211.0ul1
GSII-flllll
_ -j.rlllll
-G,I11111
_ :,11110
i.,i 111_ ! Lii7J 1_
:.1
r,4ti S:
11,; 1,-, ! 1113,! r_....
x.414.'12-'_
4,37-.1149
h. 29 1 .6'4
,5116,-54
60097.642
7,148.832
101 1 1 Si 01 1 ~DN'
]11,006-0,52
12.11119?25
12.141 .°)42
> l V(11.644
c 12.712_.933
C 13.444-132
ir) LOS GATOS REDEVELOPMENT AGENCY cg
Debt Administration Fund
The maturity schedule for the Redcvelopment _ (-,cncN"s CUrrent Debt Service obligation under the 19921
COP is as follows:
REDEVELOP\1LNT AGENCY
1992 COP DEBT SERVICE
Principal
Total
Fiscal
Maturing
Annual
Total
Principal
Year
August 1st
Interest Due
Debt Service
Balance
1991 92
2.960.000
1992 93
70.000
184.136
254.136
2.890.000
1993, 94
75.000
177.836
252.836
2.81 x.000
1994 93
80,000
171.086
251.086
2.735.000
1095'96
90.000
163.886
253.886
2.645.000
199697
95.000
155.786
2-50.786
2.50.00(1
199798
103.0[)0
147,236
252? 36
2.445.000
199899
l 15.000
137.786
252.786
1330.000
1999 00
125.000
127.436
?5,2- 436
2.203.000
2000 01
135.000
I 16,186
23. 186
2.070.000
200E (12
145.000
107.580
252.580
1.925.000
2002 03
150.000
99.893
249.893
1.775.000
200 '04
160.000
91.795
251.795
1.615.000
2004 05
170.000
82.995
252,995
1.445.000
2005 06
175.000
73,.475
248.-473
1.270.000
2006 07
18.000
633.500
?-45.500
1.085.000
2007 08
195.000
X4.250
249.2 50
890.000
2008 09
205.000
44.500
249.500
685.000
2009/10
215,000
34,250
249,250
470,000
2010 II
2?(1.(10(1
23.500
25?.50()
240.000
_'011 12
240.000
12.000
252.00[1
TOTAL
2.960,000
2,069,116
5,029,116
F- 14
i,-) LOS GATOS ItI:UF;1'l I,Of ill \"1 .AGE\C~ 04
Dcht Adntinistr-ation Fund
-111c maturit\ 'checiule tot- the Recie\ c10lmicnt :\<<CnL:~_ current Debit Set-\ ice nhli==, tik)n under tlic 2002
C( )P is :1, follo\\
LOS G.~ COti RF.DE\ ELOPME\T AGEM
2002 COP DEBT SER\ ICE
Principal ]merest Interest
Fiscal Maturing Due Due Total Principal
1 ear august IS! Animist Ist Fehuran 1st Dubt Service Balance
1.,`2r 1.>.u
.ftru f 1. 'rJrl'
lu -25.111))
INC 1 "
.164
'-3 .1(14
101 -15,001
NMI 04
S -1 1CI-I m
S 23,104
Q
6'1)-(18,
W'51 `.111O
2004 05
21 ~.()(1()
2 ; ;.,,1)
- ;30.541
6 5.7 t>
111..;() (),000
TW516
25MOO
23W541
227.729
683.2-u
11.175.(.))0
2106 07
230.000
227.729
224.854
682.583
9.845.(10(1
2007 ON
235.100
224154
221.651
6S 15 5
9.h 11.0(10
200809
240.100
221.651
2118.(181
679,76_
9, -1 O,{119)
2000/10
250,000
218.081
214,019
682,100
9,126000
201011
255MOO
214.(119
201556
675.575
8.865.000
2011 12
265MOO
201550
204.720
(979'7(9
5.600.000
2112 13
215100
20.1.721
199.426
679.146
5.325.101
_'113 14
'85.000
191)'-126
193,726
(978.1 ~3
8,041,010
2114 1 ~
295.000
11).,.-26
187.679
676.405
7.7- 5.010
2015 16
310100
1 ST679
181.169
67 S.848
7.435.[)O)
2116 1
'1_10.000
IS 1.101)
1-14.209
675.3 78
7.1 13.()0(1
2117 18
33 5.1 M
174.21()
166.755
67~
6.781.000
211 \ I9
35 1.(1_)(Y
166.-55
15 S-
(?-5.5-45
0.430.000
2110 21.1
165.f._ OO
1517%
150.-06
6-4.009
6.165.01{)
215211 21
385 .(1)b
1 5u- 3u6
1,1.163
6 6.469
5.6Sn,u111
2021 22
400110
141.163
131.-183
672.625
5.25(1.1u(1
20 23
42010H
MAN
121.22
0-1658
4.86)-un(1
2023 24
4410m)
121225
1 10.500
6-1_-25
4.44).(}1)1
21124 2=
465am
1 11r.5uu
9S_S-5
2112 26
455.11!11
'18.8,5
SK-41
6 cl-f,2
3,-4 0,(11O
,1126 2-
510.11.111
847"
--I.oou
1. ~O
2.9611.000
202- 28
5 35AHNI
-4.unu
(;19.1;23
(_160.('25
2.-125.0)0
2025 24
565.1.1111
(,(1_023
46.`[11
12`
1.8611_{)00
,Wk) X11
50O.OS N1
461111
31_-50
665.2;o
I-2~11_ilil{)
2030 31
620.1.1N
1179,
16.251.1
668.1101
(,~i} fl(11
2051 ;
651two
Io.25o
-
666,250
-
TOTALS:
S 10."25.000
- S 4.551.426
- S 4.552.-3-
= S 19.829.163
zr-) LOS GATOS RE1)1';VFWP'MENT AGE\Cl' c~
Debt :ltltttinistration Fund
The Cali ornta Got Crnmell Code Sec ion 43605 st,,ttCS: -1 e'Ifl' SKEW 1701 hh'7f1' 1117 1171ICIVt'r117CC S IfW J1 7hlh-
111tITM',']17I'111_c 1l'117Ch L'ACI'Cd' 717 1hL (_'(1h 15 J4 /'L'rll! l.lf Ij7u~ cISS ~~t't~ t'i1~11c' (l) fl" 1'i111 'll"' I)O-U)"'l1
1~1'u1~C1"!i'n/117~'Cill'. 111117117117c 1)7~ti17lJ1i'r711j7IN NLCIll171 "i1hk'hli't117t'C8-llh.(117S NMI/I111T111~'~'!c't111~'~~ 01117C
c'i"I. p ll'[ll'1(' f1Y1177 117 '1 7"(1Ct.' 't1~ t 1 1c7A'1'> 11Vil 11717rl11 f11Ttf11~'1 1'r )1 ~'1"h' 171 112, i'!Il'
l lik sC11CCILIQ CitlCtlGWS the Town's legal debt ]llmon 1, deter[llhvint' the 15". debt Anti aml comparttl,,'
this limit to the Tom W, omwandini-, dchi at the end of [lle fiscal ye,ir to deternline tllc dii"tercnce bctms cell
the lm-o. Only certain types of outstanding debt arc subject to the legal debt limit. therefore m hilc this
schedule recognizes all debt. [he tn[al debt is reduced by that debt not subject [ct the Qua! debt limit. as
well as anunnus held in sinking ti[nds fin- debt relrl)-nlent.
The font n'S debt strucntrc currently includes only Ccrti#icates of Participation which al-C not Subjcct to
the QuNil debt limit. and are therefore hIlCl;ed out in the calculation.
LEGAL DFBT NIARGI\ COMPUTATION
Fl 2t1U AU
.Assessed Secured Property Mum% liar F1' 2MM (It)
Debt I-imitation (15°b of assessed ~awe)
Bonded Debt Linlit
Outstanding Bonded Debt at 651IM8
1902 Certificates of Panwipalion
W2 Cenweates of Participation
TOTAL Outstanding Debt
INSS Debt not subject to limit:
S1tiC it11 :1•,z:;inent Bond<
Special Rnenue Bond,
ownwatt ail Panicyndon ION
111111LIM, }1CId ill Sinkinw, E Ind,
TOTAL Debt not subject to limit:
lnlount of Debt Subject to Limit:
S 7004141020
I"
S I J 85026553
ti ~9[}.ll(Il}
9.F.10.00n
S I05UM000
1(}_~Illl,rllHl
S - S -
1,1•GAL DEBT MARGIN S IJK726053
I 10
TOWN of LOS GATOS
REDEVELOPMENT AGENCY
Affordable Housing Fund
FL'1D 931
FUND PURPOSE
[ his fund provides #o]" the implementation of the A,-'eiicy-ti regllit-Cd AIT01-thMe I IOLISillt, Set-ASide
1'rnU'rtlnl ohliLation;- The l roL'rznl's corc sen iccs includz the admillisll-atinn anti liscal 1"cspollsihililies
601" the p]"O SSralll, 111d 1110 CreallOll o1 111161-dahlC holulnLl options 111 ci,Operatloll \1 ith (loll-pro 111 mid 101--
prolit de\cIoI)el'S.
California C'olnmuniu Rcdn-elopment ]_an (C'I:l_} reguirea that no lea; than 'U percent tll'tax increment
N ClluC deriXed 1i-om a rcde\clopmenl protect areli he uacd to increase. improve. and preser\c the Supply
of, housill-,, for verv low. low. and moderate income households. 1f none is )],OVided within a
reile\ elopillellt 11I"0}eCt al'ea. thell 1114 lurid, Can lie llsed 10 hllll(l t%\-]CC Thal a11ou111 CISC%1IM-C. l'osslhlhtlea
include 11n11ncia1 assistallce to up'-'rade e~istiu~~ unit,. the Collsttliction of nel~ housing. 1111 impri,v cnlents
to public 11iCihtie> and Inlrl1Stl-UCllll"e that SCIA ]CC 1011 Mid Illodcrale 111i:ome 11e1 'IlhorlloodS.
-l he l'0I10 il1 L' are S0111e L':uthorized U CS 01'110nl:irlL' ,el-aside tlinclin l:
• AClllll,111011 01 real Lei"i hell\ hlnl~lll? S 01' MFLIClllreS
• \C~\ Ci~ILti"l1C[li~Il ter I'C111illlllilllii?Il 1 hL1lldlil_°S 01' a[i"L1Llll1'eS
• C lll~itC or OttsllC Impl-m elimilII ~LICll nllp]'OA CnlCJII~ arC 11,11-l 01 11 prl}~~ranl 15 filch rCStIl1S in the
IleA1' COIiS[TL1CI1011 Or rehat~ihlall~_~Il of ail0l-dZA)Ie 110USll1,1
• Donl ltlon Ot real prol)ert\ to prix '11C or pul.)lle perso]1S Or zntltlea
• Sill),ldles to- 01- for Ills' berletll Of'. It,11'C! 111COIlle hOa,eh01d, its oht:il11 boll,' 11L 11t a1'1~Ir.1',ihle cosi,
In the prl\a1C mal-kciplaee
• Dc%clopilicilt o phlns- paA111C!ll ' prillcipal. MiLn-',t. 1111Ill1Cii1L oi- C11i"IV InL` CO»tr 011 bl'IldS. 10,1111-
aILMIllce, O1" Other indcbledlleS> to IIIla11CC lots - ;?nd ]llodeM1e-111C0MC 11t~L1S11?~
• IZ(:i1"ollalllc atiminiSlI"atl\e CXPL:11,e, (111CILIdIl1L~ 0])el-,11111' ;111)11011 f01' ]l0npr01-11 l1C e1~~1~Ci"a of
redC\elol)lllelll a,CllC\'-a„ISlCd 11t ll,lnll
In 1ldditiorl to the _'O perec111 rcyllircnlL~rlt. C"alitorrlla CommUllity Rede\elopmcm 1_a\+ WRI.1 contllina
MCIIIsional'v housing requirements ti,r 111c _ ft'OT'tlahle I lousint, PI-001,a111:
L` LOS G:1"E OS 121.01:\ I;LOE'\IF.\T :~GE1C'l C53
Affordable Housing Fund
• F(W t1111t; (111-J(Ijk'd hV an Up My - N Icast 0 percent of all new or rchabllltmed C3"ANg il]llt5
deicloped by the Agency must he a1'&hNc at affordable housing cost to persons of low and
moderate income. Also. not Ins than 5) percent of those unit; are to be a%ailabIC at aftordable cost
to persons of very low inconle.
• FOF tn[its altrtl«J1LPd liithin a rtIICIVluj>>It'll I j?r jt,tt area - For ne%%- or rehabilitated dvNcllin~, units
Cle\ eloped by pt[bIIC Or pri%ate entities or persons other Man an agcncC \l lthin a l period. those
Units are to be avAhble at costs affordable to pcmcros of loft' or moderate [nCtmlc. Not Ins than 40
percc[lt of these units are to be -I%'allablC to Ver\ 10W-inCOMC households.
rcdcxclopmenl agency nla\' Sat[sfX InCiUSIOnal- rcqulre[11C11ts by purchasing or assisting ill the purchase
of costing homins and deed rearicting the units tier filler-term affordability. _A rcdcveli prncnt a~~Cncy
has this option it' the units to be acquired arc not presently- availablc at anhWaNe hots>im- SOL or are
prescutl~ available at affordable housing,, cost, but finds the affordability of such units in jcopardv.
Whenc\ er lmti or moderate hwomc Ind resldellhal houska units are mmovcd frolll the market as part of
a specific prt~ject. an agency is required by ]ow to rchnbiiitate or cousu1uct an cyual number of
replacement dwelling units within the jurisdiction of that agenQ% within four years of"rcnul\.a1. :\ISo. 15
percent of the replacement units must be aIlordable to the same income level (vcry Iow, low or moderate)
as the persons displaced from the renunVed units.
BUDGE'1' 01'ERVIF\\'
The FY 2009 1!I Agency budget include, an increase in tts \dmimstra kv Sen ices payment to the Town
in consideration of Town staff 61110 and resources tltilizcd in Suhportint~l atl'<,rdahle housing projects
durin2 this (kcal %Oar.
I IN
z5!-) LOS GATOS REDEVELOPMENT :kGF\C'1• c--3
Affordable llousino Fund
ST kTL:NIF\ ' OF SOL RC E \\D LSE OF FL \DS
200; (16 2006 07 2(1(17 08 '_005 (19 _'1008 09 2009.10
\ctuals 1Cllmk lctuals Adopted Estimated Adopted
MU RC 1:01 FL\DS
lir_:n!Iir._ I ::acl 13;a.:;tcc
I, ,;11 li _Inili!1_ } z6J }i;;L:ntc
4.335.193
111 -_';9
6.;;6.975
x.198-;00
".198.;(I[1
8,632.532
Rct crtuc>
'i;;J J(l
21)().()[1(1
i „t.ll Rt c1luc,
83.3-7
338.5-`
-112.903
206.000
215.000
200.000
f );IVI IIT1L I t:mak:r.
l a\ Irtrrcmct)t 'i Ir„
I-(i 31
1. Ir,.l r,
f,14.43
1. ?-.f,t,u
I. ?-.f, )
1 .Z71-43(J
101111 ( )I)Ir.llIIl Tr.ln t~rc
1.1173.3 15
1.516.4;6
1.614.435
1.537.660
1.;37.659
1.571.430
TO LA1. SOL RC E OF FL \DS
S5.491.885
56.966.240
54.484.376
S8.942.160
58.951.159
S10.403.962
l Sl': OF FUNDS
I CpCl3 ~lIILIrC~
S;Ili1I'IC~;ITO t3iI}i'll[>
-7 I~l`)
x,111
\4.014
106{ .III
-~,(I{)II
{),l06
OI,CI ;Full tiL117pIIC>
Ivk) _2{}
~+I1, ~2fl
~0 _j0{i
_).1'1 1
, 4'-
2) 99,540
(ir.ull.
11111.f11hiY
II}Illlilfl
`7," I.-w
Ifllcl-mil eni <Clt,u c;
-1}
;.b:s
4,196
4.3uu
'110
3.66,N
I owl 1 ~1u't}ilitlnc>
340.626
409.262
1.285.876
403.630
314.62 7
383.354
i IpC f,ltlil_~ I r;f1U1Ct~
1 r.m>Scr To Dcht Scr,1,c
-
-
-
-
-
-
I, t,!l ctl,rl,Itllr_ T
I !t~inls F'ca.i I;;;Ltn~~'
-.i 1 t.~:y
55, ~y-~
-_Iy~ ;!w
;z~ ,:u
•.h~'
III-fl?i
"..'d f !!.!i:;_ [_!;:;J
111.2;9
6.;;6.974
198.500
8.534.510
8.632.532
10.02 0.608
101 kI_ L SE OF FL\DS
`5.491.48;
S6.96624tl
SS-454-376
58,942,160
58,9;1.159
S10.403,962
Strategic Goals
Public
111 f rcrst1.11cltre
Midi1tain the
C01W11101l and
a~Itil~lbilit~(~f
public f:ICllilies,
t I'an,portal ion
,ten),. ;Intl othel"
public
~ inf~rr(structul"e
FY 2009; 10 KEY PROJECTS
Key" Projects
.-f f fn)-rluhlc Housilrg 0I71701-tunifics
The _ 1_'CI1C% 00111 LIC, it, u01'k in 1dCntifNinL, and f~cilitatill~_' odwr
ji11" the Lie%el(II)I11C111 k1f (111kf1"dahlC 110USli1-'
I~ - 19
i,-) LOS G:1TOS PEDEVE-LOPME\T AGENCY C-q
Attorclable flousina Fund
KEY PROGRAM SERVICES
Affordable Dousing Set-.side Projects
• Prm ide plannin<<. anaIN-sis and recommendations for potential aCtorciahlc housing proiects
• hiitiaic• an affordable 11OU-in' hroJect withirl the Rede\elopment Project :1rea
AFFORDABLE 1-101-SIXG PROGRAM SUAFFI\G
Ferll Time Erlnivalew (FTC)
Authorized
2005,116
20062"0- 200".(18
3408.419
2004110
Town Stuff
Positions
Funded
Funded Funded
Funded
Funded
Eiolloitll: \ It,dit 1l;tna!' r
Il,n~
11.11;
Il.il; n.115
11.tl5
0.05
L 0I17lllnI1i1V DC% '101111WIll Dif-.
I I.I I1
1),111
I I_ 111 I I. 111
i 1_ 11)
0.10
A:a.Communit\ Do.I)ir.
0.1i
I1.'(I
I_L~I_I 11.'u
11.1
(1.t5
-ocic!I I'lanntr
lf1
In
ILli1 n.lu
fI?>
U.IfI
Communit, SCTcicc, DircL:tol
fllj
{LI1
IL(Ij (),(Ii
n.u;
0.05
'Dotal :Affordable Housing FTEs
0.45
0.50
0.50 0.50
0.60
0.45
F-7n
i~--) LOS G: FOS REDEV :1.011MENT AGE\C1 o,s
Affordable flousino hind
200 06 200697 200708 2008.%0Q 2009. 10
Performance Olijecti-es and Measures Actual Actual Actual Estimated Ruil;,m
t. f rt.nta c ,,1 .I (f n3:tt l h ui in kn at ,wr th.n i l I o,
ere iilliflti (I 11111] RDA 8 s1+17in: C.
2005?06 2006`0' 2007 08 2008i09 2009 10
ActiNit and Workload Highlicyttts Actimi Actual Actual Estimated Rudg,-ct
Spltt,„ 1:, ti,v'isbl ,a_ LI111i ~'l '.iil, d.
L;I T con~tn.:lien. ill [he '11L~CL
01_ RD.V
F '1
F 22