07 Staff Report - North 40 Specific Plan Update~pY[ N 0
P(OV YH~OJ
COUNCIL AGENDA REPORT
DATE: April 27, 2009
TO
FROM
MAYOR AND TOWN COUNCIL
MEETING DATE: 5118109
ITEM NO:
CONSENT
GREG LARSON, TOWN MANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE TOWN MANAGER TO
AMEND AN AGREEMENT WITH DESIGN, COMMUNITY AND
ENVIRONMENT TO INCLUDE THE NORTH 40 SPECIFIC PLAN UPDATE
AND A GENERAL PLAN OVERLAY.
RECOMMENDATION:
Adopt a Resolution (Attachment 1) authorizing the Town Manager to amend an agreement with
Design, Community and Environment (DC&E) to update the North 40 Specific Plan and create a
North 40 overlay designation in the Land Use Element of the General Plan.
BACKGROUND:
On August 25, 2008, the Council held a Study Session to provide direction on how to proceed
with finalizing the North 40 Specific Plan in light of prospective development proposals in the
North 40 area. Specifically, the question was what process to follow:
® Complete the North 40 Specific Plan; and/or
* Consider specific development proposals in advance of completion of the North 40
Specific Plan.
The Town Council voted 5-0 directing staff to finalize the Specific Plan. The Council indicated
the draft Specific Plan be used as the foundation for an updated Plan. The Council also specified
that the areas of focus for the update would be the following:
a How to fund and maintain infrastructure
® Review the design standards in the Draft N40SP to address concerns that the design
guidelines and images contained in the draft do not clearly reflect the character of Los
Gatos.
PREPARED BY: BUD N. LORTI
DEPUTY TOWN MANAGER
E.
Reviewed by: h3 Assistant Town Manager
Clerk Administrator Finance
Town Attorney
mmunity Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: DC&E CONTRACT AMENDMENT
May 18, 2009
• Determine appropriate land use mix that does not compete with the Downtown, including
a residential and recreation component. The evaluation of residential uses should include
an analysis of potential impacts to schools.
• Review the development standards, which includes a development cap, up to roughly
500,000 square feet of commercial mixed-use development, limits the size of any single
use to a maximum of 70,000 square feet and states the average size of retail uses and
structures should not exceed 30,000 square feet, and establishes a maximum building
height of 35 feet. (exceptions can granted through the Planned Development process to
permit building up to 45 feet).
Current Proposal:
Staff has received a proposal from DC&E to prepare the update. Their proposed scope of work
is attached (Attachment 2) and would include updating the North 40 Specific Plan and creating a
North 40 overlay designation in the Land Use Element of the General Plan.
DC&E has knowledge of the Town having prepared the Open Space, Parks and Trails Inventory
and through their current work preparing the Housing Element and General Plan Update for the
Town. DC&E is able to offer joint management for preparation of the North 40 overlay
designation, updated Specific Plan and its required enviromnental documentation, which allows
efficiency in production and effective coordination between the two documents.
The estimated cost to complete the proposed scope of work described in this proposal is
$105,196. A contingency fee of $5,260 is included to fund any unanticipated services.
Additionally, an optional Alternatives Task fee of $40,963 is included. This would only be
necessary if there is no clear consensus on the selection of a preferred alternative after the first
stakeholder meeting, community workshop, and General Plan Committee (GPC) meeting. The
base amount plus contingencies and Alternatives Task totals $151,419. The proposed budget
includes attendance by DC&E's staff at two Stakeholder meetings, two Community Workshops,
and two GPC meetings. Additional meetings would cost an additional $1,575 per meeting. The
Alternatives Task fee will only be utilized if necessary as determined by the Town Council. The
contingency funding has been included to allow the Town Manager to authorize limited
additional costs in order to complete the project within the proposed schedule.
The combined total of DC&E's contract is $920,001, which includes the General Plan Update
and finalizing the North Forty study.
CONCLUSION:
Staff has concluded that DC&E provides the best fit, capacity and professional expertise to
finalize the Specific Plan Update within the established time frame. During preparation of the
Recreation Inventory, Housing Element and General Plan update, DC&E repeatedly proved their
ability to produce a quality product within challenging time constraints.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: DC&E CONTRACT AMENDMENT
May 18, 2009
ENVIRONMENTAL ASSESSMENT:
Approval of the DC&E contract amendment is not a project as defined by CEQA. An
environmental assessment will be conducted for the update and will be presented to the Planning
Commission and Town Council with the Draft General Plan.
FISCAL IMPACT:
Funding for the North 40 Specific Plan will come from the General Plan Update Fund.
Sufficient funds are available in this account.
Attachinents:
1. Resolution
2 Scope of Work
3. Agreement
N:1DEVICNCLRPTS120091N40DCEContiactAmendment. doc
RESOLUTION
RESOLUTION AUTHORIZING THE TOWN MANAGER TO AMEND AN
AGREEMENT WITH DESIGN, COMMUNITY AND ENVIRONMENT
TO INCLUDE PREPARATION OF A NORTH 40 SPECIFIC PLAN AND A NORTH 40
GENERAL PLAN OVERLAY
WHEREAS, the Town of Los Gatos desires to complete the North 40 Specific Plan and
create a North 40 General Plan overlay designation in the Land Use Element of the General Plan;
and
WHEREAS, Design, Community and Environment is the most qualified in-nn to prepare
the North 40 Specific Plan and the North 40 overlay designation in the Land Use Element of the
General Plan because of their extensive experience preparing Specific Plans and General Plans
for jurisdictions throughout California; and
WHEREAS, David Early, Design, Community and Environment's Principal-in-Charge
for this project, has extensive applicable experience preparing Specific Plans and General Plan
Updates for jurisdictions throughout California.
WHEREAS, Design, Community and Environment, is currently preparing the Town's
General Plan Update.
RESOLVED, by the Town Council that the Town Manager is authorized to execute an
amendment to an agreement with Design, Community and Environment for preparation of the
General Plan Update, North 40 Specific Plan and North 40 overlay designation in the Land Use
Element of the General Plan to increase total compensation for all services to an amount not to
exceed $920,001.
PASSED AND ADOPTED at a regular meeting of the Town Council held on the
day of May, 2009, by the fallowing vote:
COUNCIL MEMBERS:
AYES:
NAYS :
ABSENT:
ABSTAIN:
SIGNED:
lsI Mike Wasserman
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
Isl Jackie Rose
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N:1DBV\RESO SIDCENorth4QAmendment.doc
2
D E S I G N , C O M M U N I T Y 8, E N V I R O NM E NT
1 625 SHATTUCK AVENUE
March 27, 2009
S U I T E 300
Bud Lortz, Deputy Town Manager
BERKELEY, CA 94709
Town of Los Gatos
1 [ 10 Fast Main Street
TEL: 51 0 848 38 15
Los Gatos, CA 95031
FAX: 510 848 4315
www.dceplanning.com
Re: North Forty Specific Plan Update and General Plan Overlay
Dear Bud:
Please accept this proposed scope of work and cost estimate to incorporate a planning
process for the North Forty area into the Town of Los Gatos General Plan Update as a
separate but parallel effort. This planning process will build off the existing 1999 Public
Review Draft North Forty Specific Plan, which has never been adopted, and will focus on
integrating land use, urban design, and circulation concepts for the North Forty area into the
overall General Plan.
DC&F suggests that the clearest and most effective way to plan for the North Forty area is
to create a new North Forty Overlay designation in the updated Land Use Dement. This
overlay designation will include the basic parameters for development on the site. It will be
supported by a more detailed Specific Plan. The existing draft Specific Plan will be finalized
and adopted undo- the scope below.
Out proposed aporoach, offers several advaoca es:
4 A plan for the North Forty area will he completed more quickly than d a 5pecifc.. Pla^. is
prepared and adopted outside the General Plan process;
o Land uses and policies in the area will be thoroughly integrated into and consistent wiih
the Genera} Plan as a whole.
e There will be no need for a separate CEQA review process. Because the North Forty
Overlay designation will be a part of the General Plan Land Use Element, buildout
allowed under the updated Specific Plan and corresponding Overlay designation will be
analyzed as part of the General Plan FIR.
♦ Town staff and the property owners will have flexibility in implementing the concepts
of the overlay designation within the maximum envelopes it establishes.
Offices in fierkerey and Venri,rn
ATTACHMENT 2
page 2
North Forty Specific Plan Area Background
The North Forty area is generally located west of Los Gatos Boulevard, east of Highway 17,
north of Lark Avenue and south of Highway 85. The area consists of approximately "
acres, which is predominantly in agricultural use. The existing vision statement for the Piaui
Area calls for a mix of commercial uses, allowing retail commercial, office, entertainment,
restaurants, lodging, and public and civic uses, targeting primarily town residents. The
Specific Plan's objective is for the proposed uses to complement, not directly compete with,
the town's downtown. The Specific Plan states that Level of Service (LOS) D is the
minimum LOS acceptable on roadways. and intersections surrounding the Plan Area. The
area is envisioned to have a unique, pedestrian-oriented "sense of place."
The planning concept for the North Forty area shown in the existing Draft Specific Plan
accommodates approximately 500,000 square feet of commercial mixed-use development,
with the majority as destination retail. Neighborhood (convenience) retail is limited to
100,000 square feet of the total. Office use, excluding medical-related offices and use, is
also limited to 100,000 square feet of the total. These development parameters will be
confirmed and refined as necessary through the scope of work below.
Proposed Scope of Work
The following scope of work outlines the tasks DC&E would add to our existing scope of
work for the General Plan Update and FIR to incorporate the North Forty area into the
General Plan and update the 1999 North Forty Specific Plan.
Task A. Understand Existing Conditions
DC&F staff will conduct a site visit of the North Forty area to document existing conditions
through maps and photographs. During this visit, we will also meet with Town staff to
review the existing 1999 Specific Plan, discuss the history of the site, and understand cun-ent
views on the future of the area.
Task B. Refine Specific Plan Concepts
DC&F will review and refine the concepts in the 1999 Draft Specific Plan with the property
owners, community members, and the General Plan Committee.
1. Stakeholder Meeting 41
First, DC&F will meet with key property owners whose participation in the Norlfi. Forty
planning process is particularly important to discuss what changes, if any, are needed to the
concepts in the 1999 North Forty Specific Plan. This meeting. may be attended by as many
as 10 individual stakeholders. We assume that Town staff will assist with identifying
appropriate stakeholders to interview and obtaining contact information.
2. Community Workshop #1
Next, my staff and I will facilitate a community workshop focusing on the North Forty area.
Preliminarily, we expect that this first workshop will be used to review the existing 1999
North Forty Specific Plan and discuss what, if any, changes are needed. Some possible
changes to consider are:
Offices in Berkeley and Ventura
page 3
6 including housing, which, is currently not allowed in the Plan Area
® revising the development cap
9 Including a recreation component in the Plan Area
o Revising land use distribution to locate smaller buildings along the Los Gatos Boulevard
frontage, and office and lodging uses away from Los Gatos Boulevard
a Adding suggestions or requirements for pedestrian orientation and linkages
Following the workshop. DC&E will prepare a brief two-page summary.
3. General Plan Committee Meeting 41
The Town Council has directed the General Plan Committee (GPC) to discuss the North
Forty area and determine whether changes should be made to the 1999 Draft Specific Plan.
DC&E will attend one CPC meeting to report the feedback received at the stakeholder
meeting and community workshop and discuss any potential changes suggested by the
GPC. The GPC may also offer guidance on more technical Specific Plan issues, such as
adjusting requirements for projects on parcels of 40,000 square feet and large;-, which
currently require approval of a zone change to Planned Development
4. Town Staff Input
To supplement the input received from stakeholders, the public, and the GPC Town staff
will review and provide direction for revisions to'.
o Location of gateway features and nodes
o- Design of frontage access drive, can ently envisioned adjacent and parallel to Los Gatos
Boulevard
5. Revise Specific Plan
Based on the four sources of input described above, DC&F will revise the following sections
of the Specific Plan as needed to reflect the updated vision for the Plan Area:
e Goals and Policies (Chapter 2 Section Q
o Planning Concepts (0iapte- 7 Section D), including:
Exhibit 2.1 Master Concept Development Plan
• Exhibit 2-2 Urban Design Concept Plan
e Site Planning Guidelines (Chapter 3 Section D), including:
• Exhibit 3-1 Main Access Road Setback
• Exhibit 3-2 Secondary Access Road Setback
• Exhibit 3-3 Building Setbacks
• Fxhibit 3-4 Frontage Road Building Setbacks
• Exhibit 3-5 Orchard-style Planting Design
Optional Task: Develop Alternatives and Select a Preferred Alternative
:f nc clear consensus emerges from the stakeholder meeting. community works'noa and
CPC meeting in Task B, .he followirna optional Task could be implemented.
DC&F would prepare three conceptual land use and circulation diagrams identifying
alternative scenarios for future development in aie North Forty area. These diagrams would
identify land uses and development intensity envisioned for the three alternatives. The
Offices in Berkeley and Ventura
page 4
illustrative plans would also identify potential streetscape and circulation improvements for
each alternative, The cost estimate assumes that DC&E would not prepare any three
dimensional models or perspective drawings for the alternatives. DC&E would facilitate an
Alternatives Public Workshop to receive public input on the alternatives.
DC&E would then facilitate separate study sessions with the General Plan Committee and
the Planning Commission to present the results of the Alternatives Workshop and receive
input on a preferred alternative. DC&E would subsequently facilitate one study session with
the Town Council to present the results of the Alternatives Workshop, GPC study session
and Planning Commission study session. Based on this input, the Town Council would be
asked to provide direction on a preferred alternative for the planning area.
If the Town decides to proceed with this optional alternatives process for the North Forty
area, it would be coordinated with the Town-wide General Plan alternatives process, which
is currently scheduled to occur in the summer and fall of 2009.
Task C. Create Photosimulations
DC&E will create a total of four photosimulations of views from Highway 17, looking over
the North Forty area towards the hills. We will show what future development would look
like from two different locations, with development at two different heights (two stories
and three stories). The photosimulations will portray building height and massing, showing
potential building envelopes and not architectural details of the buildings.
Task D. Update Infrastructure Information
DC&E will update the information related to existing infrastructure capacity, future capacity,
any plans for infrastructure expansion and funding opportunities. DC&E will also update Uie
figures Lo show the new connections that have been made in the North Forty area. This
ir,cludcs the Infrastructure Concept Plan (Chapter 2 Section G) and the following:
o Exhibit 2-i 0 Existing Water Lines
i Exhibit Z- I I Existing Sewer Mains
♦ Exhibit 2-12 Existing Storm Drainage
Task E. Reformat Specific Plan
DC&E will reformat the entire Specific Plan for an up-to-date look.
DC&E will submit an Administrative Draft Specific Plan for Town staff to review. Based on
staff comments, DC&E will produce a Draft Specific Plan for GPC and public review.
1. Text
This scope assumes that DC&E will create an editable Word version of the 1999 Draft
Specific Plan.
Ofrices in Berkeley and Veniuro
page 5
2. Graphics
As described above, DC&F will re-create all of the graphics in the 1999 Draft Specific Plan,
revising the content and format to be consistent with the updated concepts. in addition,
DC&F will update the photos in the current Specific Plan document with similar, full-color
photos.
3, Development Standards and Design Guidelines
DC&F will coordinate with the architect contracted separately by the Town and
incorporate the text and photographs submitted by the architect in the Building Design
section (Chapter 3 Section F, pages 3-20 through 3-30). We assume that the Town-
contracted architect will provide DC&L with text in Word and graphics in Adobe Illustrator
or another editable format for easy incorporation into the document.
Task F. Create North Forty Overlay Designation
DC&1_ will create a Noih Forty Overlay designation that will be incorporated into the
,updated General Plan Land Use Llement. The overlay designation will be a unique
designation applied to all parcels within the North Ferry area. It will require that these
parcels are developed in a cohesive manner that is consistent with the goals of the updated
General Plan and the outcomes of the North Forty planning process. It will establish the
appropriate mix and type of uses in the area, maximum permissible densities and maximum
buildout for each land use type in either number- of dwelling units or square feet of non-
residential space.
Because the North Forty Overlay designation will be a part of the General Plan Land Use
Llement, buildout allowed under the North Forty Overlay designation will be analyzed,
along with buildout allowed under all other General Plan designations and policies, in the
General Plan LIR. The final provisions of the North Forty Overlay designation will be
reviewed by the public and elected officials as part of the Draft General Plan and will be
adopted by the Town Council as part of the final General Plan adoption.
Task G. Present the Updated Specific Plan
DC&L= w1 Present the updated North Forty Specific Plan and corresponding North Forty
Oveday designation to property owners, community members, and the General Plan
Corrunitt ee.
1. Stakeholder Meeting #2
DC&F will meet with the property owners to review the Draft Specific Plan and accept
their input. DC&1= will summarize stakeholder input in a memo.
2. Community Workshop #2
My staff and I will facilitate a second community workshop to give the public an overview of
the North Forty planning process and the resulting Specific Plan and overlay designation.
We will accept public comments on the Draft Specific Plan and summarize the comments
in a memo.
Offices in 6erkeley God Vencuro
page 6
3. General Plan Committee Meeting 112
DC&E will attend one GPC meeting to review the Draft Specific flan and overlay
designation. We will also present the summaries of stakeholder and community input on
the Draft Specific Plan and ask the GPC to give direction on what revisions are needed, if
any. We will not revise the Draft Specific Plan priorto the GPC meeting.
Task N. Final Revisions
Based on direction from GPC Meeting #2 and Town staff, DC&F will make any needed
revisions and produce a Final Specific Plan for Town Council approval. This scope of work
does not include DC&[ attendance at any special Specific Plan adoption hearings since we
assume that adoption will occur with the General Plan.
Deliverables
DC&F will deliver the following products to Town staff;
0 Agenda, handouts, maps and other materials for two stakeholder meetings, two GPC
meetings and two community workshops (delivered electronically)
e Summary notes from two stakeholder meetings, two GPC meetings and two
community workshops (delivered electronically)
o AdrninisLrative Draft Specific Plan, including photosimulations, for internal review
(delivered electronically)
0 Draft Specific Plan. including revised photos imulations, for GPC review (5 paper copies)
o Memorandum summarizing stakeholder input on Draft Specific Plan (delivered
electronically)
♦ Memorandum summarizing community workshop input on Draft Specific Plan
(delivered electronically)
a Final Specific Plan for Council adoption (10 paper copies)
o Administrative Draft Overlay text for internal review (delivered electronically)
The public review draft Overlay designation will be included in the public review draft
General Plan.
Schedule
The General Plan alternatives process is currently scheduled to begin in May 2009. General
Plan Community Workshop 43, at which participants will be asked to begin formulating
alternatives for opportunity sites, is scheduled for June 6. In order to have the option or
conducting the North Forty alternatives process at the same time as the General Plan
alternatives process, stakeholder interview # 1, community workshop # I and GPC meeting
# I will need to be held in April or May.
/assuming that we attain this schedule, we will submit an administrative draft conceptual land
use and circulation diagram no later than September 2009 so that it can be reviewed by
Town staff and incor-)orated into the General Plan EIR project description, due in October
2005.
Offices in Berkeley and Ventura
page 7
As noted above, the North Forty Overlay designation will then be integrated into the
Administrative Draft General Plan, due to the Town in December 2009, and Public Review
Draft General Plans, due in March 2010.
Cost Estimate
DC&I: can complete the scope of wo1< described in this proposal for S 105.196.
The cost for the cpOcnal Alternatives Development and Selection Task would be an
additional $40,963.
The proposed budget includes preparation of materials and attendance by David Early and
DC&E's Project Manager at two GPC meetings. We are available for additional meetings
for $1,575 per meeting.
Please don't hesitate to contact me if you have any questions about this proposal. OC&F
enjoys working with the Town on the General Plan Update and Housing Flement and is
very excited about expanding that work to encompass the North Forty planning effart.
Sincerely,
DESIGN, COMMUNI FY & FNVIRONMENT, NC.
David Farly
Founding Principal
Off,ces -n 13 e Pk efcy and Ve of ucc
Table I
Design, Community & Environment
North Forty Specific Plan Update and General Plan Overlay Designation
Cost Estimate
Associate/
Founding
Associate
Project
Project
Graphirst
Urban
Graphics
Hours per Task
Principal
Principal
Manager
Planner
WP
Designer
Tech
A. Existing Conditions
2
2
8
8
8
B. Refine Specific Plan Concepts
16
22
46
58
40
C. Create Photosimuiations
1
1
4
88
D. Update Infrastructure Information
1
2
6
6
F. Reformat Specific flan
2
8
40
70
18
74
63
F. North Forty Overlay Designation
2
4
12
24
4
G. Present Updated Specific Plan
15
22
32
48
-
H. Final Revisions
4
12
32
40
8
24
12
Total Hours
42
72
176
254
26
244
75
Billing Rate
$225
$175
$135
$105
$90
$85
$80
Labor Cost
$9,450
$12,600
$23,760
$26,670
$2,340
$20,740
$6,000
Total Firm Labor Cost
$101,560
EXPENSES
Mileage (@ $0.55 per mile) 605
Reprographics and flapping 300
Specific Plan Printing 250
Deliveries 50
Workshop Supplies & Refreshments 400
Office Expenses (Phone, Fax, Copies, etc) 2,031
Total Expenses 3,636
TOTAL DC&E $105,196
Contingency Fee $5,260
Cost for Optional Alternatives Task $40,963
3!27/2009
AMENDMENT TO AGREEMENT
THIS AMENDMENT TO AGREEMENT is entered into thisday of May 2009, by
and between the Town of Los Gatos, State of California, herein called the "Town" and, Design,
Community and Environment, herein called the "Consultant".
RECITALS
A. Town and Consultant entered into an agreement to prepare the General Plan Update on
June 18, 2008 (Agreement), a copy of which is attached hereto as Attaclunent i and
incorporated herein by reference.
B. Town desires to amend the Agreement to include finalizing the North 40 Specific Plan,
AMENDMENT
NOW, THEIUI'ORE, THE PARTIES HERETO AGREE AS FOLLOWS:
Scope of Services. The Consultant shall provide additional services described ill the
attached scope of work (Exhibit A).
2. Compensation. Compensation for Consultant's professional services (Attachment I and
Exhibit A) shall be Mine hundred twenty thousand and one dollars ($920,001). Payment
shall be based upon Town approval of each task.
All other terms and conditions of the Agreement dated June 18, 2008, remain in full force
and effect.
IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement as of the
date indicated on page one.
Consultant, by:
Date:
David 1Jarly. Principal
Town of Los Gatos by:
Date:
Greg Larson, Town Manager
Page 1 of 2
ATTACHMENT 3
Department Approval by:
Bud N. Lortz, Deputy Town Manager
Approved as to Donn by:
Orry F. Korb, Town Attorney
ATTEST:
Town of Los Gatos, Los Gatos, California, by
Jackie Rose, Cleric Administrator
N :IDEVIAgreements\DCEN40A inendmentA-Yeein ent.doc
Date:
Date:
Date:
Page 2 of 2
CLERK DEPARTMENT
AGR DO' ~2 `
WH
AGREEMENT FOR CONSULTANT SERVICES ORD
REC
THIS AGREEMENT is entered into this 18`x' day of June 2008, by anNeeo ween e own
of Los Gatos, State of California, herein called the "Town" and, Design, Community and
Environment, herein called the "Consultant
RECITALS
A. The Town is updating the General Plan.
B. The Town desires to engage a Consultant to prepare the General Plan Update, because of
Consultant's experience and qualifications to perfoi n the desired work.
C. The Consultant represents and affirms that it is qualified and willing to perform the
desired work pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS :
Scope of Services. The Consultant shall provide the following services described in the
attached scope of work (Exhibit "A').
2. Time of Performance. The services of the Consultant are to commence upon the Notice
to Proceed of this Agreement and issuance of a Town purchase order with completion by
December 2010.
Compliance with Laws. The Consultant shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Consultant
represents and warrants to Town that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for Consultant to practice its
profession. Consultant shall maintain a Town of Los Gatos business license pursuant to
Chapter 14 of the Code of the Town of Los Gatos.
4. Sole ResponsibMl . Consultant sliall be responsible for employing or engaging all
persons necessary to perform the services under this Agreement.
5. Information/Report Handling. All documents furnished to Consultant by the Town and
all reports and supportive data prepared by the Consultant under this Agreement are the
Town's property and shall be. delivered to the Town upon the completion of Consultant's
services or at the Town written request. All reports, infonnation, data, and exhibits
prepared or assembled by Consultant in connection with the performance of its services
pursuant to this Agreement are confidential until released by the Town to the public, and
the Consultant shall not make any of the these documents or information available to any
individual or organization not employed by the Consultant or the Town without the
Page 1 of7
r
ATTACHMENT 1
written consent of the Town before such release. The Town acknowledges that the
reports to be prepared by the Consultant pursuant to this Agreement are for the purpose
of evaluating a defined project, and Town's use of the information contained in the
reports prepared by the Consultant in connection with other projects shall be solely at
Town's risk, unless Consultant expressly consents to such use in writing. Town further
agrees that it will not appropriate any methodology or technique of Consultant which is
and has been confirmed in writing by Consultant to be a trade secret of Consultant.
6. Compensation, Compensation for Consultant's professional services shall be seven
hundred eleven thousand two hundred forty seven dollars ($711,247). Payment shall be
based upon Town approval of each task.
7. Billing. Billing shall be accompanied by a detailed explanation of the work performed by
billing category for the specified period at the standard billing rates. Also, plans,
specifications, documents or other pertinent materials shall be submitted for Town
review, even if only in partial or draft form.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall
preference the Town's purchase order number and be addressed as follows:
Invbices: Statements:
Town of Los Gatos Town of Los Gatos
Attn: Accounts Payable Attn: Finance Department
P.O. Box 655 P.a. Box 655
Los Gatos, CA 95030 Los Gatos, CA 95030
Availability of Records. Consultant shall maintain the records supporting this billing for
not less than three years following completion of the work under this Agreement.
Consultant shall make these records available to authorized personnel of the Town at the
Consultant's offices during business hours upon written request of the Town.
9. Project Manager. The. Project Manager for the Town for the work under this Agreement
shall be Curtis Banks. The Project Manager for the Consultant for the work under this
Agreement shall be Ben Noble.
10. AssiQnabilfty abdSubcontracting. The services to be performed under this Agreement
are unique and personal to the Consultant. No portion of these services shall be assigned
or subcontracted without the written consent of the Town.
Page 2 of 7
11. Notices. Any notice required to be given shall be deemed to be duly and properly given
if mailed postage prepaid, and addressed to:
To Town:
Curtis Banks
Town of Los Gatos
110 E. Main Street
P.O. Box 949
Los Gatos, CA 95031
To Consultant:
David Early
Design, Community & Environment
1625 Shattuck Avenue, Suite 300
Berkeley, CA 94709
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to Town,
12. Independent Contractor. It is understood that the Consultant, in the performance of the
work and services agreed to be performed, shall act as and be an independent contractor
and,not an agent or employee of the Town. As an independent contractor he/she shall not
obtain any rights to.retirement benefits or other benefits which accrue to Town
employee(s). With prior written consent, the Consultant may perform some obligations
under this Agreement by subcontracting, but may not delegate ultimate responsibility for
performance or assign or transfer interests under this Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of the work to
be performed under this Agreement. Consultant shall be compensated for its costs and
expenses in preparing for, traveling to, and testifying in such matters at its then current
hourly rates of compensation, unless such litigation is brought by Consultant or is based
on allegations of Consultant's negligent performance or wrongdoing.
13. Conflict of Interest. Consultant understands that its professional responsibilities is solely
to the Town. The Consultant has and shall not obtain any holding or interest within the
Town of Los Gatos. Consultant has no business holdings or agreements with any
individual member of the Staff or management of the Town or its representatives nor
shall it enter into any such holdings or agreements. In addition, Consultant warrants that
it does not presently and shall not acquire any direct or indirect interest adverse to those
of the Town in the subj ect of this Agreement, and it shall immediately disassociate itself
from such an interest should it discover it has done so and shall, at the Town sole
discretion, divest itself of such interest. Consultant shall not knowingly and shall take
reasonable steps to ensure that it does not employ a person having such an interest in this
performance of this Agreement. If after employment of a person, Consultant discovers it
has employed a person with a direct or indirect interest that would conflict with its
performance of this Agreement, Consultant shall promptly notify Town of this
employment relationship, and shall, at the Town's sole discretion, sever any such
employment relationship.
Page 3 of 7
14. Equal Employment OppomtnityI Consultant warrants that it is an equal opportunity
employer and shall comply with applicable -regulations governing equal employment _
oppoAunity. Neither Consultant nor its subcontractors do and neither shall discriminate
against persons employed or seeking employment with them on the basis of age, sex,
color, race, marital status; sexual orientation, ancestry, physical or mental disability,
national origin, religion[, or medical condition, unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment & Housing Act.
15, Insurance.
A. Minimum Scope of Insurance:
Consultant agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to
an amount not less than: one million dollars ($1,000,000) combined single
limit per occurrence for bodily injury, personal injury and property
damage.
ii. Consultant agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him/her and his/her staff
to an amount not less than one million dollars ($1,000,000) combined
single limit per accident for bodily injury and property damage.
iii. Consultant shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Consultant agrees that all
certificates and endorsements are to be received and approved by the
Town before work commences.
iv. Consultant agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than one million
dollars $1,000,000 which is sufficient to insure Consultant for professional
errors or omissions in the performance of the particular scope of work
under this agreement.
B. General Liability:
The Town, its officers, officials, employees and volunteers are to be
covered as insured as respects: liability arising out of activities performed
by or on behalf of the Consultant; products and completed operations of
Consultant, premises owned or used by the Consultant. This requirement
does not apply to the professional liability insurance required for
professional errors and omissions.
ii. The Consultant's insurance coverage shall be primary insurance as
respects the Town, its officers, officials, employees and volunteers. Any
insurance or self-insurances maintained by the Town, its officers, officials,
Page 4 of 7
employees or volunteers shall be excess of the Consultant's insurance and
shall not contribute with it.
in. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its officers, officials, employees or
volunteers.
iv- The Consultant's insurance shall apply separately to each insured against
whom a claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
C. All Coverages: Each insurance policy required in this item shall be endorsed to
state that coverage shall not be suspended, voided, cancelled, reduced in coverage
or in limits except after thirty (30) days' prior written notice by certified mail,
return. receipt requested, has been given to the Town. Current certification of
such insurance shall be kept on file at all times during the term of this agreement
with the Town Clerk.
D. In addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law and shall provide evidence
of such policy to the Town before beginning services under this Agreement.
Further, Consultant shall ensure that all subcontractors employed by Consultant
provide the required Workers' Compensation insurance for their respective
employees.
1.6. IndQmuiflcation. The Consultant shall save, keep and hold harmless indemnify and
defend &'Town its officers, agent, employees and volunteers from all damages,
liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be
set up because of damages to property or personal injury received by reason of, or in the
course of performing work which may be occasioned by willful misconduct or negligent
act or omissions of the Consultant, or any of the Consultant's officers, employees, or
agents or any subconsultant.
17. aiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the salve or any other provision of this Agreement.
18. Governing Law. This Agreement, regardless of where executed, shall be governed by
and construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
19. Termination of Agreement. The Town and the Consultant shall have the right to
terminate this agreement with or without cause by giving not less than fif'ceen days
written notice of termination. In the event of termination, the Consultant shall deliver to
the Town all plans, files, documents, reports, performed to date by the Consultant. In the
Page 5 of 7
5
event of such termination, Town shall pay Consultant an amount that bears the same ratio
to the maximum contract price as the work delivered to the Town bears to completed
seivices contemplated under this Agreement pursuant to paragraph 6 hereto, unless such
tei:mination is made for cause, in which event, compensation, if any, shall be adjusted in
light of the particular facts and circumstances ixrvolved in such termination.
20. Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the
Consultant.
2L Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs. of appeal.
22. Entire A egg ement. ' This Agreement, including Exhibit A, constitutes the complete and
exclusive statement of the Agreement between the Town and Consultant. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party-
IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement as of the
date indicated on page one.
David Early, Principal
Greg .Larson, Town Manager
p roval by:
Bud N. Lortz Director of Cornm nity
Development
Date:
Date: -7
Date: 7t
LM-
Page 6 of 7
Town of Los Gatos by:
Approved as to Form by:
&",P, LL Date:
Orry r j own Attorney
ATTEST:
Town of Los Gatos, Los Gatos, Cal bimia, by
IU UJAII-l- Date: el J5. C>B
Jacla Rase, Clerk Admziustr for
N.'WF-VIAg+'eementslDesign, Community & Environment GP Update Agreement.doc
Page 7 of 7
~
EXHIBIT A: WORK SCOPE AND COSTS
This exhibit describes the scope of services, schedule, products and meetings
for the Town of Los Gatos General Plan Update and EM to be conducted by
Design, Community & Environment, Inc. for the Town of Los Gatos in
cooperation with RBF Consulting, Ximley-Horn Associates, Inc. and LSA
Associates, Inc.
1. SCOPE OF SERVICES
Task A. Project Initiation
In this task, the DC&E team, working with Town staff, will lay the
foundation that will ensure a focused work program, effective coordination
and a smooth work flow throughout the General Plan Update and hR
process.
1. Start-up Meeting
The DC&E team will conduct a start-up meeting with Town staff to review
the work program, data needs, schedule, public outreach and participation
strategy, and coordination with the Housing Element Update process.
DC&E and Town staff will also clarify expectations and establish protocols
for clear communication.
2. Base Map
DC&E will use ArcView version 9.2-compatible shapefiles and/or
geodatabases provided by the Town to develop the project base map and
thematic maps- DC&E will provide a preliminary version of the base neap to
the Town for approval before using it for subsequent mapping work. At the
conclusion of the project, DC&E will provide a disk to the Town containing
all original data as well as project-specific data layers modified or created by
DC&E, along with pertinent rnetadata documentation.
3. GPAC Meeting #4: Project Start Up
DC&E will facilitate the first meeting of the General Plan Advisory
Committee {GPAC} to introduce Committee members to the project and
DESIGN, COMMUNITY & ENVIRONMENT I
JUNE [ 7, 2008
r
i
k
GENERAL PLAN UPDATE E I R TOWN OF Los GAToS M1
EXHIBIT A: SCOPE OF WORK AND COSTS
consultant team, discuss the role of the Committee in the General Plan
update process, review the project schedule, and discuss goals and
expectations for the project. We will also gather initial comments from
Committee members on key issues and concerns for the General Plan update,
4. Collect and Review Background Information
DC&E will collect and review relevant planning and regulatory documents,
including the current General Plan in Microsoft Word, Zoning Ordinance,
vision and principles statements, specific plans, master plans, redevelopment
projects, design guidelines, historical resources inventories, pending
development applications and "pipeline" projects, recent CEQA
environmental documents, relevant technical studies and reports, Municipal
Service Reviews and economic development strategies. We expect Town staff
to provide editable electronic versions of existing Background Reports and
the current General Plan,
5, Develop Public Participation Strategy
The scope of work includes the following participation committees, meetings
and workshops as suggested in the Town's Request for Proposals. After
receiving input from Town staff and the GPAC at the start-up meetings,
DC&E will provide the Town with a memorandum detailing the
components of the public outreach and participation strategy for the General
Plan update.
a. Public Outreach
DC&E will work with Town staff to craft an outreach strategy that generates
enthusiasm for the General Plan update process and achieves broad
participation and attendance at'public meetings. DC&E has found that the
following outreach tasks are very successful,
♦ Invitation Letter to Cott m-unity Leaders and Stakeholders. DC&E
will draft an invitation letter to engage local leaders and stakeholders in
the General Plan Update.
DESIGN, COMMUNITY & ENVIRONMENT 2
JUNE f 7, 2008
GENERAL PLAN UPDATE A EiR
TOWN OF Los GATOS
EXHIBIT A: SCOPR OP WORK AND COSTS
TABLE I WORK PROGRAM SUMMARY
Task A: Project initiation
1.
Start-up Meeting
5.
Develop Public Participation
2.
Base Map
Strategy
3,
GPAC Meeting #1: Project Startup
6.
Develop General Plan Update
4,
Collect and Review Background
Website
Information
7.
Community Workshop #1: Project
Start-up and General Plan Review
Task B: Existing Conditions'Background Report Update
1.
Air Quality and Climate Change
10.
Infrastructure
2.
Biological Resources
11.
Land -Use
3.
Carbon Footprint
12.
Noise
4.
Community Design
13.
Population and Rousing
5.
Cultural Resources and SB18
14.
Public Services
Compliance
15.
Transportation and Circulation
6.
Employment and Economics
16.
Existing Conditions Report
7.
Geology
17.
TAC Meeting#1: Existing Conditions
8.
hazards and Safety
18.
GPAC Meeting #2: Existing
9.
Hydrology and Water Quality
Conditions
'T'ask G: Issues, Opportunities and Constraints
1.
Community Workshop #2: Issues
5.
Community Panel #4: Environment
Identification
and Sustainability
2,
Community Panel #1: Recreation
6.
TAC Meeting #2: ley Issues
and Open Space
7.
Rey Issues Wo&ugPapers
3.
Community Panel #2: Youth Needs
8.
GPAC Meeting #3: Issues
4.
Community Panel #3: Senior Needs
Refinement
Task D: Altern atives Development
1.
Community Workshop 9'3:
7. Community Workshop #4:
Alternatives Development
Preferred Alternative Development
2,
Design Draft Alternatives
S. Draft Preferred Alternative
3.
TAC Meeting #3: Alternatives
9, GPAC Meeting #5: Preferred
Refinement
Alternative Review
4.
Evaluate Land Use Alternatives
10- Joint Planning Commission and
5.
Alternatives Workbook
Town Council Study Meeting #1:
C
GPAC Meeting #4: Alternatives
Preferred Alternative Refinement
Evaluation
DESIGN, COMMUNITY & ENVIRONMENT 3
JULIE 17, 2008
GENERAL PLAN[ UPDATE \D EER ~µl
TOWN Of Los GATOS
EXHIBIT A. SCOPE OF WORK AND COSTS
Task E: Goals and Policies Development
1. Review Existing Goals and Policies 4. GPAC Meetings {#6 and #7: Goals
2. Goals and Policies and Policies Refinement
Recommendations 5. joint Planning Commission and
3. TAG Meeting #4: Goals and Policies Town Council Study Meeting #2:
Refinement Goals and Policies
Tnsk R Draft General Plan
1.
_ Administrative Draft General Plan
4.
Draft General Plan
2.
TAC Meeting #15: Administrative
5.
Community Workshop #5: Draft
Draft General Plan
General Plan
3.
GPAC Meeting #8: Administrative
Draft General Plan
Task G: Draft EIR
1.
Notice of Preparation
5.
TAC Meeting #6: Admin Draft EIR
2.
Scoping Session
6.
Draft BIEL
3.
Environmental Review
7.
Public Review
4.
Administrative Draft.EIR
8..
GPAC Meeting #R: Draft EIR
Task H. Final General Plan and EIR
1.
Response to Comments
4.
Final EIR and Mitigation Monitoring
2,
Memoraudum of Revisions to Draft
Program
General Plan
5.
Certification and Adoption Hearings
3.
Administrative Draft Final EIR
6.
Final General Plan
# Newsletters. DC&E will prepare newsletters at four points during the
General Plan Update process. The newsletters will inform residents of
upcoming events and how to participate, and educate the community on
the issues, choices and outcomes as the 'T'own works thorough the process.
The Town will be responsible for reproducing and distributing the
newsletters.
4 Newspaper Noticing, DC&E will design a public service announcement
for Town staff to distribute to the local newspapers.
DESIGN, COMMUNITY & ENVIRONMENT 4
JUNE 17, 2008
GENERAL PLAN UPDATE t 5 FIR
TOWN of LOS GATOS
EXHIBIT A: 5CoPE OF WORK AND COSTS
♦ Postcards. DC&E will develop five color 5" x 7" postcards to inform
residents of each of the community workshops. DC&E will provide the
postcards for mailing by Town staff,
♦ Posters. DC&E will design five 11" by 17" flyers to announce each
community workshop. DC&E will provide the posters for Town staff
to distribute. The postcards and posters will have a similar design and
will convey similar information.
♦ Website. DC&E will design and host a General Plan Update website, as
described below.
b. Public Participation
DC&E will work with the General Plan Advisory Committee (GPAC) and a
Technical Advisory Committee (TAC) to help guide. the General Plan update
process, provide feedback and ensure accurate information. The general
public will be invited to community workshops, while a more focused group
of people will be specially invited to participate in community panels. The
public will also have the opportunity to speak at meetings of the Planning
Commission and Town Count.
♦ General Plan Advisory Committee Meetings. DC&E will facilitate up
to nine. GPAC meetings, to review progress and provide direction at
critical decision points. The GPAC will be composed of the nine
existing General Plan Advisory Committee members plus 10 new "at
large" members appointed by the Town Council, representing a cross-
section of the community. Upon written approval by the Town, DC&E
will facilitate additional GPAC meetings. The approved contingency fee
will be utilized to fund these additional meetings.
♦ Technical Advisory Committee Meetings. DC&E will facilitate six
TAC meetings to get input and feedback from stakeholders with
particular technical expertise and interests. The TAG will consist of
Town staff and outside agencies, such as PG&E, the Water Company,
school districts and the County Fire Department.
DESIGN, COMMUNITY & ENVIRONMENT 5
JUNE 17, 2008
GENERAL PLAN UPDATE P I R
TOWN OF Los GATOS
EXHIBIT A; SCOPE Or WORK AND COSTS
4 Community Panels, DC&E will facilitate four community panels; one
each focusing on the key issue areas of recreation and open space, youth,
seniors, and the environment and sustainability. For each Community
Panel, DC&E will recruit a specific population or anyone interested in a
particular topic, including residents, representatives of relevant
organizations, service providers and appropriate Town and County staff.
The goal is to focus discussion on a particular current topic. Regarding
senior and youth needs specifically, we- hope to hear about issues from
the targeted community and to host a discussion between residents and
service providers about this community's needs and ideas for potential
solutions.
4 Community Workshops. This scope of work includes five community
workshops that DC&E will organize, announce and facilitate. (1) Project
Start-up and General Plan Review; (2) Issues Identification; '(3)
Alternatives Development; (4) Preferred Alternative Development; and
(5) Draft General Plan. David Early will facilitate the community
workshops. DC&E will provide up to five small group facilitators as
necessary. Additional facilitators, when needed, will be provided by the
Town and undergo training by DC&E.
4 Joint Planning Commission and Town Council Study Meetings.
David Early will lead two point meetings of the Planning Commission
and Town Council, One meeting will focus on goals and policies
development; the other meeting will focus on refining the preferred
alternative.
4 Planning Commission and Town Council Public Hearings. DC&E
will attend up to three public hearings on adoption of the General Plan
and certification of-the EIR, two with the Planning Commission and two
with the Town Council.
Before each GPAC and TAC meeting, DC&E will prepare an agenda and
other materials for Committee members. Following each meeting, DC&E
will prepare a summary. The Town will be responsible for meeting logistics,
and for reproducing and distributing materials to Committee members.
DESIGN, COMMUNITY & ENVIRONMENT b
JUNE 17.2000
GENERAL PLAN UPDATE P . FIR
TOWN of Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
b. Develop General Plan Update Website
As part of the public outreach strategy, DC&E will design and host a General
Plan Update website or a General Plan Update linked section on, the 'T'own's
website for the duration of the project and for a period of time after General
Plan adoption. The website will be maintained by DC&E on a regular basis
.as key milestones are reached. The website will contain background on the
current General Plan, explain the General Plan Update process and
opporwnities for involvement, identify workshop and meeting dates, and
present news updates as the project progresses. The website will also offer
agendas, meeting handouts and PowerPoint presentations in a PDF format
for easy downloading and printing.
7. Community Workshop #1: Project Start Up and General Plan
Review
DC&E will facilitate Community Workshop #1, which will educate
community members on the General Plan Update process, and provide a
review of the existing General Plan as an opportunity to identify the issues
that should be addressed in the Update.
Task A: Project Initiation
Meetings
4 Project Start-Up Meeting and General Plan Review
+ GPAC Meeting #1: Project Start-Up
4 Community Workshop #1: Project Start-Up and General Plan Review
Deliverables
t Refined Scope of Work (if needed)
+ Base Map
+ Public Outreach and Participation Strategy Memorandum
+ General Plan Update Website
DESIGN, COMMUNITY & ENVIRONMHNT 7
JUNE t 7, 2408
GENERAL PLAN UPDATE [ "p EIR
TowN OF Los GATOS
EXHIBIT A, SCOPE OF WORK AND COS75
Tusk B. Existing Conditions Buckgroand Report Update
In this task, the DME team will update the information contained in the
existing conditions reports prepared for the 2000_6eneral Plan Update and
prepare an updated Existing Conditions Report, While the background
update will be thorough and complete, we will focus particular attention on
the four key issue areas directed by the 't'own Council_ youth, seniors, the
environment and sustainability, and recreation. We will make full use of data
collected for the Parks, Open Space and Trails Inventory and the Housing
Element Update that are currently underway by DC&E under separate
contracts. The updated existing conditions information will be used as the
existing settings for the Draft EIR. This data could be used in the Housing
Element Update CEQA document, depending on the timing of that
document.
L Air Quality and Climate Change
RBF will update existing air quality conditions, including the regulatory
framework related to air quality and greenhouse gas emissions,
meteorological conditions, and the ambient air quality monitoring data
collected for the nearest monitoring station. The regulatory setting will
reference California's Global Warming Solutions Act (AB 32), Senate Bill 97
and Executive Order 5-3-05. RBF will identify and map significant sources of
air pollution or odors, such as Route 85, that could affect future development
or sensitive receptors.
2. Biological Resources
LSA Associates (LSA) will update biological resources background
information, including vegetation types, wildlife habitats, and known
occurrences of special-status species, sensitive natural communities and
wetland features. LSA will prepare a map of existing vegetative cover and
important biological features. The firm will also review the previous
background report, CEQA documents and technical reports, National
Wetland Inventory wetland mapping, the California Natural Diversity Data
Base, and agency records, and may consult informally with California
Department of Fish and Game and U.S. Fish and Wildlife Service staff. LSA
DESIGN, COMMUNITY & ENVIRONMENT 8
JUNE 17.2(>08
GENERAL PLAN UPDATE EIR
TOWN OF Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
will perform one reconnaissance-level field survey if necessary to confirm the
presence or absence of sensitive resources at specific locations; however, no.
detailed field surveys are proposed or necessary.
LSA Associates will analyze and interpret the data to identify any specific
issues, opportunities and constraints that could affect the development of land
use and circulation alternatives. A primary focus will be on special-status
species and regulated habitats. The assessment will also review urban
biodiversity, riparian and other wildlife movement corridors, open space
areas, habitat buffers, trees, landscaping and other factors that contribute to a
healthy, diverse, interconnected and resilient urban ecological community.
3. Carbon Footprint
The DC&E team will coordinate with joint Venture: Silicon Valley
Network's Climate Protection Task Force to estimate the current greenhouse
gas (GHG) emissions in Los Gatos and present this information in a way that
is accessible and relevant to the community. One popular concept is as a
"Carbon Footprint," which would show the Town's impact on the
environment from GHG emissions, in carbon dioxide equivalent units.
DC&E will compile background information on global warming and explain
the range of methods for calculating a carbon footprint, which can be a useful
tool for public education and awareness, and a positive motivator for
community action. To develop the carbon, footprint, RBF will estimate
GHG emissions from the Town's existing mobile sources (motor vehicles)
and area sources (energy use by land use type) using the URBENES2007
model to develop an inventory of current emissions levels.
4. Community Design
Although not identified in the RFP, DC&E will review and update the
community design background, considering overall urban form and small-
town character, as well as issues specific to neighborhoods, districts, corridors
and opportunity sites. This update will focus on potential future housing
sites and the transitions between new residential development and existing
neighborhoods. Other urban and community design topics will be updated,
DESIGN, COMMUNITY & ENVIRONMENT 9
JUNE 17, 2008
GENERAL PLAN UPDATE ,3 E I R
TOWN of Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
as necessary, to reflect changes that may have occurred since the previous
General Plan.
5. Cultural Resources
LSA Associates will update the cultural resources background based on
current archival records search, a fossil locality search and cultural resources
data provided by the Town. This scope assumes that the Town will conduct
the initial tribal list request and invitations to consult, in compliance with
Senate Bill 18 (SB 18). However, LSA will create a boilerplate letter for the
'T'own to use_ In addition, LSA will perform the following specific tasks:
t Describe Relevant Laws, Regulations and Policies, LSA will
summarize relevant cultural and paleontological resources laws,
regulations and policies, including the Town's Municipal Code.
# Conduct NWIC Records Search. LSA will search the records at the
NWIC of the California Historical Resources Information System at
Sonoma State University to identify recorded cultural resources within
the Planning Area. Identified resources will be listed in a table.
t Review Inventories, Directories and Literature. LSA will review
cultural resources inventories, including the California Inventory of
Historic Resources (California Department of Parks and Recreation 1976),
the Office of Historic Preservation's Five Views. An Ethnic Historic Site
Survey for California (1988), California Historical Landmarks (1996),
California Points of Hismical Interest (1992), and the Directory of
Properties in the Historic Property Data File (which contains the listings
of the National Register of Historic Places, National Historic
Landmarks, California Register of Historic Resources, California
Historical Landmarks, and California Points of Historical Interest). Any
listings maintained by the Town will also be reviewed
4 Contact Interested Parties. LSA will contact the Native American
Heritage Commission to review their Sacred Lands File to determine the
presence of any cultural resources or areas of Native American coneern.
LSA will also contact the History Museum of Los Gatos.
DESIGN, COMMUNITY & ENVIRONMENT 10
JUNE 17,2008
GENERAL PLAN UPDATE 7 EIR
TOWN OF Los GATOS
EXH[B1T A: SCOPE OF WORK AND COSTS
Conduct a Fossil Locality Search. LSA will conduct a fossil locality
search of the University of California Museum of Paleontology
collection to update recorded paleontological resources information.
b. Employment and Economic
DC&E will update the background information on Los Gatos' employment
and economy. We will update employment characteristics, trends and
projections, relying primarily on data from ABAG and the State Departments
of Finance and Employment Development, as well as the U.S. Census and
other governmental data sources. No private vendor data will be obtained.
7. Geology
DC&E will update the regulatory and environmental setting pertaining to
geology, soils and seismic activity. If needed, we -rill update maps of the local
-geology and soil types, with an emphasis on the suitability for and potential
risks to development, including erosion hazards, shrink-swell potential,
,r strength characteristics, and settlement. We will identify earthquake faults
and expected levels of ground shaking and potential for ground rupture,
liquefaction and other earthquake hazards.
8. Hazards and Safety
R13F will summarize current conditions related to hazardous materials and
other hazards such as airports, dash inundation areas, floodplains and
wildland fire risk areas. RBF will review existing hazardous materials
database records, present and historic land uses, and will conduct limited
visual inspection from public rights-of-way and personal interviews.
9. Hydrology and Water Quality
RBF will update background data on drainage, flooding and water quality.
The firm will update information regarding existing hydrological features,
any planned major improvements, and water quality throughout the county.
DESIGN, COMMUNITY & ENVIRONMENT 11
JUNE 17. 2008
GENERAL PLAN UPDATE ~D E I R
TOWN OF LOS GATOS
EXHIBIT A; SCOPE OF WORK AND COSTS
C",
10. Infrastructure
RBF will update existing conditions related to water, wastewater and
stormwater system infrastructure. The firm will update information
regarding existing facilities, service demands and any planned major
improvements.
11. Land Use
DC&E will analyze existing land use, plans and policies in Los Gatos,
including;
♦ Existing land uses at a parcel level
4 General Plan land use designations
♦ Zoning designations
♦ Majar 'pipeke" private development projects
♦ Public improvement projects planned or underway
♦ Vacant and underutilized parcels, including parcels designated for
residential uses in the Housing Element Update
This scope assumes that the Town has adequate and accurate existing data to
complete this analysis.
12. Noise
RBF will update background information related to noise. RBF will identify
noise sensitive receptors in consultation with Town staff, including housing,
schools, hospitals, rest homes, long-term medical or mental care facilities, or
any other land uses deemed noise sensitive.
"F will conduct noise measurements at up to 12 sites, including ten short-
term measurements for a minimum of 10 minutes per site, and up to two
long-term, 24-hour measurements. Noise monitoring equipment will consist
of a Briiel & Kjwr model 2250 sound level meter equipped with Mid & Kjasr
pre-polarized freefield microphone. The results of the noise measurements
will be post-processed and graphically illustrated with the Briiel & Kjmr Noise
Explorer software.
DESIGN, COMMUNITY & ENVIRONMENT 12
luNE17,aaos
GENERAL PLAN UPDATE EIR
TOWN OF Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
The noise measurement sites will be selected in coordination with Town staff
to ensure they cover the full spectrum of noise exposure in the Town. The
Town will be divided into Acoustical Impact Zones (based upon the [General
Plan Suildout land use map), which are areas that would have similar
acoustical conditions. A noise measurement will be taken in each of these
zones.
Additionally, this section will present background information on noise, the
health effects of noise, measurement and analysis methodologies, monitoring
results, and data used to project noise contours.
13. Population and Housing
DC&E will analyze Los Gatos' population and housing characteristics,
patterns, trends and projections, using data collected for the Housing Element
Update. The analysis will identify demographic characteristics such as
household income distribution, age, household type and tenure. When
available, this portion of the analysis will use updated data from A.-BAG, the
State Departments of Finance and Employment Development, the U.S.
Census anal other governmental data sources. No private vendor data will be
obtained.
14. Public Services
DC&E will update existing conditions for parks and recreation, senior
services, youth services, police, fire, schools, libraries and solid waste. - This
information will inform the update of the Human Services Element. DC&E
will revise descriptions of jurisdictions, responsibilities, facilities, equipment
and staff, as well as trends and issues, as needed. We will describe level of
service standards, current levels of service, and dedication and impact fee
requirements, as available.
A key focus of this subtask will be recreation, sports fields, parks, open space
and trail resources. DME will make full use of the Parks, Open Space and
Trails Inventory we are currently preparing for the Town, relying on the
information we collected regarding existing public and privately-owned,
II5S1GN, COMMUNITY & ENVIRONMENT 13
JUNE 17.2008
GENERAL PLAN UPDATND FIR
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EXHIBIT A, SCOPE OF WORK AND COSTS
publicly-accessible parks, recreational facilities, trails and open space resources
within and directly serving the Town. This information will be the basis for
the Community Panels and Key Issues Work Paper on recreation needs
described in the next task.
The needs of the town's youth and seniors are also important components of
this subtask. 13C&E will summarize demographic data relevant to seniors
and youth, describe the Town's existing senior and youth services, report on
senior and youth needs from existing published sources, and integrate this
information into a set of preliminary issues and options. This updated
information will be the basis for the Community Panels and Key Issues Work
Papers on senior needs and youth needs described in the next task.
15. Transportation and Circulation
Ki ley Horn will update and supplement the background information
related to transportation, including data from the following sources:
♦ Existing traffic data/counts
♦ Regional documents (e.g. the RTP)
t Recent traffic studies for development projects
* Town roadway design standards and recent construction unit costs
► Current V'T`A land use projections
Kimley-Horn will develop and submit a Transportation Assumptions
Memozandum, an evolving document that will guide the technical work and
track key decisions throughout the General Plan update process.
The existing conditions (Baseline Scenario) will be updated to 2008
conditions. Kimley-Horn will rely on data they are collecting for the
Housing Element Update to the extent possible, Assuming the Town wants
to update the 37 intersections included id the current Transportation
Element, and considering that peak hour volume counts at 24 intersections
will be conducted as part of the Housing Element update, Kimley Horn will
collect traffic data at up to 13 additional intersections for both the weekday
DESIGN, COMMUNITY & ENVIRONMENT 14
JUNE 1-7,20D9
GENERAL PLAN UPDATE FIR
ToWi4 of Los GATOS
r;xHja1T A: 5CoP1: OF WORK AND costs
AM peak period (7;00 AM to 9:00 AM) and PM peak period (4:00 PM to 6;00
PM).
Kirnley--Horn will use the TRAPPIX computer model to determine current
levels of service at the study intersections, providing current baseline traffic
operations, regardless of the proposed alternatives. All intersections will be
evaluated using the Operations Method from the 2000 Highway Capacity
Manual as applied by the TRAFFiX software program. Existing signal
timings will be used for existing intersections, as provided by Town staff.
Construction of the TRAP= model will allow the Town to use this
analysis tool for other studies in the near future.
Kimley--Horn will update the background information on public transit, rail,
pedestrian and bicycle transportation, roadway level of service standards,
;policies, and planned and funded transportation improvements.
16, Existing Conditions Report
DC&E will present the updated data and analysis in an Existing Conditions
Report that will provide a comprehensive and concise overview of existing
conditions and will draw preliminary conclusions to begin discussions
regarding issues, opportunities and constraints. The Existing Conditions
Report will contain a variety of thematic maps, tables, charts and diagrams,
with supporting text highlighting important patterns and trends in the data.
The Existing Conditions Report will have an accessible, easy-to-read format
that will make a handy reference. A strategic rather than encyclopedic
presentation of data will be cost and time-efficient and focus decision makers
and the public on the salient issues. This task will also yield a sufficient level
of background information for completing the Existing Setting sections of the
EIR.
One Administrative Draft and one Screencheck Draft of the Existing
Conditions Report will be provided electronically for Town staff review and
approval. DC&E will provide ten copies and an electronic file of the Final
Existing Conditions Report to the Town, who will be responsible for
6ES[GN, COMMUNITY & ENVIRONMENT 15
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GENERAL PLAN UPDATE C% EIR
TOWN Of Los GATOS
EXHIBIT A: SCOPE OF WORK.PLND COSTS
distributing the Report: We will post a pdf of the Report on the General
Plan Update website for community members to access.
17. TAC Meeting #1: Existing Conditions
DC&E will facilitate TAG Meeting #1 to verify the accuracy and
completeness of the technical data presented in the Existing Conditions
Report, and receive technical expert feedback on the issues. DC&E suggests
this meeting be held to review the Administrative Draft report.
18, GPAC Meeting #2: Existing Conditions
DC&E will facilitate GPAC Meeting #2 as a sounding board regarding the
technical data and issues analysis presented in the public review draft of the
Existing Conditions Report.
Task B: Existing Conditions Background Report Update
Meetings
i TAG Meeting #1: Existing Conditions
4 GPAC Meeting #2: Existing Conditions
Deliverables
* Transportation Assumptions Memorandum
t Administrative Draft Existing Conditions Report
4 5creencheck Draft Existing Conditions Report
t Final Existing Conditions Report
Task C. Issues, Opportunities and Constraints
In this task, the DC&E team will examine the key issues and potential
solutions in more detail, with an objective to update the Framework and
Guiding Principles.
DESIGN, COMMUNITY & ENVIRONMENT 16
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TOWN of Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
1. Community Workshop #2: Issues Identification
DC&E will facilitate a workshop that will be in an "open house" format for
the first hour, and then tape the shape of a conventional workshop with both
large and small group discussions. DC&E will create poster boards
portraying background data, and the issues, constraints and opportunities
identified so far, using both text and graphics. During the opera house
portion of the event, the community will informally circulate the meeting
room, reviewing the poster boards, and talking with members of the DC&E
team and Town staff who will be available for questions at each open house
topic station.
David Early will then call participants together to present an overview of the
major ideas and key information in the Existing Conditions Report. After
the presentation, participants will break into small groups, each -with a small
group facilitator, to identify -thee key issues for the group and discuss how they
might best be addressed. DC&E will prepare a memorandum summarizing
public input received at the workshop.
2. Community Panel #1: Recreation and Open Space
DC&E will facilitate Community Panel #1 to identify issues related to
recreation opportunities in the area, such as soccer fields, a skate park and
access to open space, for example. A summary of public input on this issue
will be included in the appropriate Key Issue Working Paper.
3. Community Panel #2: Youth Needs
DC&E will facilitate Community Panel #2, focused on youth needs, to
understand the issues that matter to Los Gatos youth and what they think
should be done about it. Potential topics include recreational opportunities
such as a skate park, creative pursuits, relations between youth and adults,
businesses and police, and mentoring opportunities. We will work with the
Youth Commission, high school clubs, the Venue Teen Center, teachers,
parents and other youth-related groups to plan and organize this event. A
summary of public input on this issue will be included in the appropriate Key
Issue Working Paper.
DESIGN, COMMUNITY & ENVIRONMENT 17
JUNE 17, 2008
GENERAL PLAN UPDATE E I R 9
TOWN OF LOS GATOS
EXHEgIT Al SCOPE OF WORK AND COSTS
4. Community Panel #3: Senior Needs
DC&E will facilitate Community Panel #3, focused on senior needs, to
identify issues that are important to Los Gatos seniors. We will work with
the Senior Center and relevant programs and groups, such as Operation
Brown Bag, Operation C.A.R.K, and Friendly Drivers Helping Seniors, to
plan and organize this event. We will solicit feedback on the successes and
shortcomings of the Town's existing senior services and on what additional
needs and suggestions seniors have. A summary of public input on this issue
will be included in the appropriate Key Issue Working Paper.
5. Community Panel #4: Environment and Sustainability
DC&E will facilitate Community Panel #4 to identify issues related to the
environment and sustainability. We will invite representatives from partner
and member agencies such as Sustainable Silicon Valley, Cities` for Climate
Protection, Joint Venture Silicon. Valley Climate Protection Task Force, and
the Silicon Valley Energy Program for a discussion about actions the Town
and the community can take to further goals related to sustainability. A
summary of public input on this issue will be included in the appropriate Key
Issue WorkingPaper.
b. TAC Meeting #2: Key Issues
DC&E will lead a second TAC meeting to review the issues brought into
focus by the Existing Conditions Report, community workshop and panels.
We will solicit feedback on the public input received, and for any additional
or emerging issues in need of attention.
7. Key Issues Working Papers
Based on work to date, DC&E will prepare a set of Key Issues Working
Papers that examine the four topics discussed in the Community Panels. For
each issue, DC&E will summarize existing and projected future conditions;
Town policies that address the issue, and potential new policies or
approaches. The Working Papers will inform, and provide a common basis
DESIGN, COMMUNITY & ENVIRONMENT 18
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EXHiRIT A. SCOPE OF WORK AND COSTS
for stakeholders, decision makers and the community to come together to
explore policy options.
DC&E will electronically submit one Administrative Draft of each Working
Paper for Town staff review before GPAC Meeting #3. DC&E will submit
an electronic file of the revised Key Issues Working Papers for the 'T'own to
distribute to GPAC members prior to their third meeting. We will also post
pdfs of the Working Papers on the General Plan Update website for
community members to access.
8. GPAC Meeting #3: Issues Refinement
DC&E will facilitate a GPAC meeting to share the public input received
regarding the four key issues, as summarized in the Key Issues Working
Papers. We will also discuss additional topics that were raised at the
community workshops and panels and should be addressed in the General
Plan Update. Input provided by Committee members will be used to guide
-the development, evaluation and selection of alternatives in Task D.
Task C: issues, opportunities and Constraints
Meetings
+ Community Workshop #2: Issues Identification
4 Community Panel #1: Recreation and Open Space
♦ Community Panel #2; Senior Needs
a Community Panel #3: Youth Needs
a Community Panel #4: The Environment -and Sustainability
♦ TAC Meeting #2: Key Issues
♦ GPAC Meeting #3: Issues Refinement
Deliverables
♦ Community Workshop #2 Poster Boards
s Community Workshop #2 Summary Memorandum
♦ Draft and Final Key Issues Working Paper #7: Recreation and Open
Space
DESIGN, COMMUNITY & ENVIRONMENT 14
JUNE 17. 2006
GENERAL PLAN UPDATE o FIR
TOWN of LOS GATOS
EXHIBIT A; SCOPE OF WORK AND COSTS
♦ Draft and Final Key Issues Working Paper #2: Youth Needs
♦ Draft and Final Key Issues Working Paper #3: Seniors Needs
4 Draft and Final Key Issues Working Paper #4: The Environment and
Sustainability ,
Task D. Alternatives Development
The DC&E team will prepare alternatives to address the key issues identified
in the preceding tasks. The alternatives may address land use, the interaction
between land use and the transportation network, as well as site-specific
development opportunities, including commercial corridors. This task will
be directly informed by the alternatives being evaluated in the Housing
Element Update. If at all possible, the Housing Element GPC and the
General Plan GPAC should meet together to discuss both projects at the
same time. Note that nine of the members of the GPAC make up the GPC.
The Housing Element Policy Alternatives task includes identifying sites to
accommodate the Town's housing need. If this occurs prior to development
of the General PIan Update alternatives, the land use alternatives must include
sites for housing as identified in the Housing Element's preferred alternative.
1. Community Workshop #3. Alternatives Development
Eased on the Existing Conditions Report and the Key Issues Working Papers,
David Early will facilitate a workshop where the public will develop
alternatives. After a large group presentation, participants will break into
small groups with a small group facilitator. In the small group, participants
will led through a mapping exercise to choose what type of development
should be allowed where. After the small group exercise, the large group will
reconvene to share each group's resulting map.
DESIGN, COMMUNITY & ENVIRONMENT 20
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GENERAL PLAN UPDA7E ] EIR
TowN OF Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
2, Design Draft Alternatives
Based on the results of the existing conditions analysis and input received at
the meetings and workshops, DCUE will develop up to three alternative
buildout scenarios. These alternatives will be presented as land use maps
accompanied by tables identifying the amount of potential residential and
commercial growth that would occur under each alternative. The alternatives
will vary the allowed uses and intensity of development, circulation network
and mobility improvements needed, and approaches to key issues. KimlcT
Horn will assist DC&E in the development of alternatives by identifying the
traffic consequences of possible land use arrangements.
This scope assumed that Town staff will review and approve the assumptions
about the rate and amount of growth that DC&E uses to calculate buildout of
-the alternatives. We will submit a preliminary draft of the alternatives to
Town staff for comments and revisions before presenting them to the TAC.
3. TAC Meeting #3: Alternatives Refinement
DC&E will meet with the TAC to present, review and receive expert
technical comments on the draft alternatives.
4. Evaluate Land Use Alternatives
After revisions based on input from the TAC, the DC8rR team will complete
a brief qualitative review of the alternatives, comparing their relative pros and
cons with respect to key land use, transportation, environmental and policy
criteria. Kimley-Horn will qualitatively evaluate the alternatives to provide
an "order of magnitude" assessment of the transportation-related impacts of
each alternative, including bicycle and pedestrian connectivity. The results of
the evaluation will be included in the Alternatives Workbook.
5. Alternatives Workbook
The maps and evaluation of the land use alternatives will be assembled into an
Alternatives Workbook. This workbook will be used by the GPAC and the
public to review the land use alternatives in anticipation of GPAC Meeting #4
and Community Workshop #f4.
DESIGN, COMMUNITY & ENVIRONMENT 21
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EXHI91T A: SCOPE OF WORK ARID COSTS
DC&E will submit a Draft Alternatives Workbook to the Town for review.
After making any requested revisions, DC&E will then provide 29 copies and
an electronic copy of the Alternatives Workbook to the Town for
distributing to GPAC and TAC members. We will post a pdf of the
Workbook on the General Plan Update website for community members tp
access.
6. GPAC Meeting #4: Alternatives Evaluation
DC&E will meet with the GPAC to review the Alternatives Workbook and
to receive preliminary feedback on the pros and cons of each alternative.
7. Community Workshop #4: Preferred Alternative Development
At this workshop, the DC&E team will solicit direction from the community
in developing the preferred alternative. David Early will present the
alternatives and their evaluation, as presented in the Alternatives Workshop,
followed by small group discussions and a mapping exercise. Each small
group will decide which alternative to begin with as starting point toward
developing a preferred alternative. Participants will then edit, exchange with
parts of another alternatives and revise the map until it portrays the group's
preferred scenario. While the preferred alternative may be one of those
initially presented, it more likely will comprise features of more than one
alternative. After the small group exercise, the large group will reconvene
and hear from a spokesperson frof'n each group who will show the map.
8. Draft Preferred Alternative
DC&E will synthesize the ideas shown in the preferred alternative maps
created in Community Workshop #4 and develop a draft preferred alternative
that will be the basis for the General Plan land use map, circulation plan,
policies and actions. DC&E will submit the draft preferred alternative to the
Town for review, and make requested revisions before meeting with the
GPAC. The draft preferred alternative will be presented as a land use snap
and accompanying table showing the number of acres for each land use and
resulting maximum buildout.
DESIGN, COMMUNITY & ENVIRONMENT 22
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EXHIBIT A, SCOPE OP WORK AND COSTS
9. GPAC Meeting #5: Preferred Alternative Review
DC&E will lead a GPAC meeting to discuss the draft preferred alternative
and suggest refinements. The desired outcome of this meeting is a GPAC
recommendation to the Planning Commission and Town Council of a
preferred alternative. If necessary, DC&E will make slight revisions before
the joint Study Meeting.
10. joint Planning Commission and Town Council Study Meeting #1:
Preferred Alterative Refinement
DC&E will attend a joint Planning Commission and Town Council meeting
where both bodies will have the opportunity to review the preferred
alternative together and confirm that the preferred alternative will be the base
of the General Plan Update.
Task D: Issues, Opportunities and Constraints
Meetings
e Community Workshop #3: Alternatives Development
+ TAC Meeting #3: Alternatives Refinement
+ GPAC Meeting #4: Alternatives Evaluation
A Community Workshop #4: Preferred Alternative Development
t GPAC Meeting #5: Preferred Alternative Review
+ joint Planning Commission and Town Council Study Meeting #1:
Preferred Alternative Refinement
Deliverables
4 Preliminary Draft Alternatives
i Draft Alternatives
♦ Draft Alternatives Workbook
t Alternatives Workbook
4 Draft Preferred Alternative
t Preferred Alternative
t3ESIGN, COMMUNITY & ENvIRommENT 23
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GENERAL PLAN UPDATE A(EIR
TOWN OF LOS GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
Task E. Goals and Policies Development
In this task, based on work to date, DC&E will recommend changes to goals
and policies to reflect the current issues in Los Gatos.
1. Review Existing Goals and Policies
The DC&E team will review the existing General Plan goals, policies and
implementation actions in each Element and recommend, based on input
from Town staff, whether the item should be retained, revised or removed,
DC&E will also suggest new policy guidance for issues not adequately
addressed in the current General Plan.
2. Goals and Policies Recommendations
The DC&E team will prepare a memorandum of-the updated goals, policies
and actions for submittal to Town staff for distribution to the TAC and
GPAC. Revisions to the existing General Plan will be identified either
through track changes or in table format.
3. -TAC Meeting #4; Goals and Policies Refinement
DC&E -will meet with the TAC to receive technical expert feedback on the
updated goals, policies and actions, and to consider refinements to the
proposed policy language.
4. GPAC Meetings #6 and #7: Goals and Policies Refinement
DC&E will meet with the GPAC to review and discuss the revised goals,
policies and actions recommended for the General Plan Update. We foresee
the need for two GPAC meetings for sufficient time to discuss all of the
items.
5. joint Planning Commission and Town Council Study Meeting #2:
Goals. and Policies
After revising the goals, policies and actions, DC&E will present them at a
combined Planning Commission and Town Council study session, DC&H
DESIGN, COMMUNITY & ENVIRONMENT 24
JUNE 17, 2008
GENERAL PLAN UPDATE D EIR
TOWN of LOS GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
will revise the goals, policies and actions again to respond to the decision-
makers' comments.
Task E: Goals and Policies Development
Meetings
♦ TAC Meeting € 4.- Goals and Policies Refinement
t GPAC Meetings #6 and V. Goals and Policies Refinement
e joint Planning Commission and Town Council Study Meeting #2: Goals
and Policies
Deliverables
e Goals and Policies Recommendation Memorandum
Tusk F. Draft General Plan
In this task, DC&E will create the Draft General Plan based on the results of
the existing conditions analysis, the preferred alternative and the revised
goals, policies and actions. The updated General Plan will use the current
General Plan as a point of departure, with focused revisions that reflect
changed conditions, changes in. land use, new policy directions and additional
policy guidance desired by the community.
DC&E may recommend re-organizing or adding Elements (e.g. a new Parks,
Recreation and Open Space Element) to underscore fundamental themes of
the Plan, to maximize its utility to staff, decision-makers and the community,
and to further its implementation. The final organization of these sections is
subject to change based on input from Town staff, the GPAC and elected
officials. However, additional topics or an increased level of detail above
what is described below would require an amendment to this scope of work.
The General Plan will contain only the necessary amount of explanatory text
and will communicate information visually through photographs, tables,
RESIGN, COMMUNITY & ENVIRONMENT 25
JUNE 17.2008
GENERAL PLAN UPDATE h~ ? EIR 1
TOWN OF Los GATos
EXHIBIT A. SCOPE OF WORK AND COSTS
drawings and other graphics. The document will feature a simple structure
and will be concise, clearly written and accessible to the community.
1. Administrative Draft General Plan
The DC&E team will prepare an Administrative Draft General Plan for
internal review by Town staff. A summary of the proposed General Plan
contents is presented below.
DC&E will submit an electronic preliminary Administrative Draft General
Plan to Town staff for approval prior to distribution to the TAC and GPAC.
DC&E will make any necessary revisions and submit 20 copies and an
electronic file to the Town for distributing to the TAC and GPAC.
a. Introduction
This first chapter will review the organization and contents of the General
Plain, including a summary of the public participation process, It will
introduce the use and purpose of the General Plan, present the town's
background and provide an updated vision statement that will guide the
Plan's land use map, goals, policies and actions.
b. Land Use Element
The Land Use Element will establish the range of allowed uses, densities and
intensities within each land use designation, and will indicate the location and
extent of each designation at a parcel level on the Land Use Map. The
Element will contain updated and new goals, policies and actions to guide the
Town on its key land use issues.
The Land Use Element will also address infrastructure, including water,
wastewater and drainage systems. Policies will be updated and supplemented
to create a framework that will ensure adequate infrastructure provision, in
time with growth, in compliance with increasingly stringent environmental
regulations, and meeting community quality of life expectations.
DESIGN, COMMUNITY & ENVIRONMENT 26
JUNE 17, 2008
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TOWN OF Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
c. Housing Element
DC&E is currently preparing the Housing Element Update under a separate
contract. We assume that we will fold the Housing Element into the General
Plan document,
d. Transportation Element
DC&E will work closely with Kimley-Horn to update the Transportation
Element. The Transportation Element will identify the future roadway
network and all improvements needed to accommodate the changes
envisioned in the General Plan, in keeping with established levels of service
for local and State-operated roadways.
All modes of transportation will be addressed in the Transportation Element,
including:
Automobile travel, including levels of service standards and thresholds,
traffic calming, roadway design and parking.
♦ L'edestrian and bicycle facilities.
Transit, including frequency, facilities and access.
e Rail and-truck goods movement, including routes, noise pollution,
parking and loading.
The Transportation Element will provide a clear statement of the Town's
priorities as well as measurement tools to assess how transportation projects
support larger General Plan goals. This will enable the Town to determine
how to prioritize projects, allocate rights-af-way and measure anticipated
outcomes of future transportation changes.
e. Vasona Light Rail and Route 85 Element
DC&E will update the Vasona Light Rail and Route 85 Element to reflect
current plans by VTA and Caltrans. Community desires and market realities
will be included, as well as the land use and policy changes coming out of the
General Plan update process. This update will be consistent with the
contents and level of detail of the current Element.
DESIGN. COMMUNITY & ENVIRONMENT 27
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GENERAL PLAN UPDATE A( '~iE1R
TOWN OF Los GATOS
EXHIBIT A. SCOPE OF WORK AND COSTS
f. Open Space Element
The Open Space Element will update concerns of the Town and community
in relation to effectively acquiring, utilizing, and preserving open space areas.
Based on the Parks, Open Space and Trails Inventory by DUCE, this
Element will provide an open space inventory as mandated by State law.
Open space for public- health and safety will be discussed in the Safety
Element,
g. Conservation Element
The Town's commitment to the environment and sustainability wiIl be most
directly evident in the Conservation Element. The updated Conservation
Element will continue to provide for the management of the range of
resources in the town, including air, water, soil, biological, solid waste and
recycling. Climate change and energy use will also be addressed in this
Element, with new policies and actions. Historical resources will be
addressed in the Community Design Element.
h. Noise Element
The Noise Element will present current noise levels and projected future
noise levels at General Plan buildout for the freeway, roadways, railroad
operations and other noise sources. RBF will translate the goals and policies
work into two sets of standards in the Noise Element; a noise/land use
compatibility matrix, and indoor and outdoor standards for various types of
development (e.g. residential, commercial, office). The Noise Element will
recognize the guidelines established by the State Department of Health
Services Office of Noise Control.
RBF will predict future traffic noise level contours at General Plan buildout
using the Federal Highway Administration's Highway Traffic Noise Model -
RD-77-108. "F will develop noise contour maps in ArcView format
showing predicted future noise exposure in increments of five decibels down
to 60 CNEL. The average daily traffic volumes, provided by Kimley--Horn, "
and the roadway characteristics, provided by the Town, will be necessary to
run the noise model. The noise contours will be used to guide a pattern of
DESIGN, COMMUNITY & ENVIRONMENT 28
JUNE 17,2008
GENERAL PLAN UPDATE D EIR
TOWN OF LOS GATOS
EXHIBIT A: SCOPE OF WORK AND GUSTS
land uses in the Land Use Element that minimizes exposure of residents to
noise.
i. Safety Element
The Safety Element will include policies and actions for emergency
preparedness and response, and to protect the community from risks
associated with earthquakes and geologic hazards, flooding and dam failure,
wildland fire, hazardous materials and waste and airport operations. These
discussions will also address open space for public health and safety. RBF will
add data needed to strengthen the policies related to flooding, in accordance
with California Assembly Bill (AB) 162.
j. Community Design Element
The Community Design Element will preserve and strengthen the distinctive
qualities that make Los Gatos unique. This Element will set out broad design
principles for neighborhoods, districts and corridors, as well as more specific
:design policies for the 'T'own's special districts and issues. Management of
historic resources is included in this Element.
Community design issues and opportunities will he related to the Town's
overall commitment to sustainability. DC&E will call out design principles
and strategies that can improve public health by, for example, encouraging
walking and bicycling, enhancing pedestrian and bicycle safety, decreasing air
pollution and enhancing public spaces to improve security.
k. Human Services Element
The Human Services Element will be updated to improve how Los Gatos can
facilitate the delivery of services to members of the community with special
needs, including seniors, youth, and people with disabilities. Provision of
high-quality child care, house health services, social programs and hospital
services will be discussed. Schools and libraries will also be addressed in this
Element.
DESIGN, COMMUNITY & ENVIRONMENT 29
JUNE 17, 2008
GENERAL PLAN UPDATE A~ ~IEIR
TOWN OF Los GATOS L
EXHIBIT A. SCOPE OF WORK AND COsTS
2, TAC Meeting #5: Administrative Draft General Plan
DC&P will meet with the TAC to receive technical expert comments on the
Administrative Draft General Plan. DC&E will document TAC input in
memorandum form and submit to Town staff.
3, GPAC Meeting #8: Administrative Draft General Plan
DC&E will meet with the GPAC to receive input on the Administrative
Draft General Plan. DC&E will document GPAC input in memorandum
form and submit to Town staff.
4. Draft General Plan
The DC&E team will make revisions based on the comments an the
Administrative Draft General Plan provided by the TAC and the GPAC.
DC&E will subunit a Screencheck Draft General Plan for final approval by
Town staff before publishing.
We assume that revisions to the Screencheck Draft General Plan will focus on
typographical errors and the like, not content changes. We will submit 20
copies of the Draft General Plan and an electronic file for distribution by the
Town. We will post a pdf version of the Draft General flan on the project
website for direct community access.
5. Community Workshop #5: Draft General Plan
David Early will facilitate the final community workshop to present the
Draft General Plan and explain the updated Plan's changes from the current
General Plan. During this presentation and discussion, DCUE staff will take
notes for later review with Town staff,
Task F: Draft General Plan
Meetings
t TAC Meeting #5: Administrative Draft General Plan
* GPAC Meeting #8: Administrative Draft General Plan
DESIGN, COMMUNITY & ENVIRONMENT 30
JUNE 17, 2008
GENERAL PLAN UPDATE o FIR
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EXHIBIT A. SCOPE OF WORK AND COSTS
♦ Community Workshop #ib; Draft General Plan
Deliverables
t Administrative Draft General Plan
* Screencheek Draft General Plan
♦ Draft General Plan
♦ Memorandum documenting TAC input
4 Memorandum documenting GPAC input
Task G. Draft RIR
The DC&E team will prepare the General Plan Draft FJR at the same time
-thaf-the team prepares the Draft General Plan so that the Plan is largely "self
-mitigating."
1. Notice of Preparation
DC&E will prepare a Notice of Preparation (NOP) of the FIR to solicit
participations in determining the scope of the E1R. The NOP twill include a
brief description of the proposed General Plan, the probable environmental
effects of the project and information about the seeping meeting. Because the
Town has decided to prepare an RIR for the General Plan Update,
development of a full Initial Study is not necessary.
DC&E will submit a Draft NOP to the Town for approval. Following one
internal review, we will revise the NOP based on Town comments and
submit one digital file of the final NOP for distribution by the Town.
2. Scoping Session
After the NOP has been issued, DC&F. will work with the Town to provide
notice of the scoping meeting in a way that encourages maximum
participation by agencies and the public. DC&E will facilitate the scoping
meeting and prepare a summary of comments made at the seeping meeting.
DESIGN, COMMUNITY & ENVIRONMENT 31
)LINE S 7, 2008
GENERAL PLAN UPDATE A(_~E]R
TowN of Los GATOS
EXHIBIT A: SLOPS OF WORK AND COSTS
6
3. Environmental Review
The DC&E team will analyze the environmental impacts of the Draft
General Plan, identify any significant impacts and recommend feasible
measures to mitigate significant impacts. The existing setting information
will be from the Existing Conditions Report updated in Task B. Cumulative
impacts will be addressed under each environmental category. Where
possible, mitigation measures will be incorporated into the General Ilan as
policies or actions. The EIR will be prepared in a way that maximizes its
utility to Town staff in reducing the scope of and streamlining subsequent
CRQA compliance for projects.
a. Aesthetics and Visual Quality
DC&E will evaluate potential impacts on community character, visual
quality, scenic views, scenic highways, and light acid glare due to changes in
land- use, -private development and public improvements under the updated
General flan,
b. Air Quality
RBF will evaluate the construction-related and long-term air quality and
climate change impacts of the updated General Plan. RBF will consult the
Bay Area Air Quality Management District (BAAQMD) to verify the
appropriate impact analysis methodology and significance thresholds. RBF
will prepare a qualitative assessment of short-term air quality impacts related
to construction, including potential impacts from naturally occurring
asbestos. RBF will quantify long-term vehicular and area source emissions
under existing conditions and General Plan buildout using the RWAC2007
and URBEMIS2007 models and compare the estimated emissions to the
BAAQMD thresholds of significance, Project consistency with the
BAAQMD's 2005 Ozone Strategy will be evaluated. Regi6n-wide planning
efforts that could be affected by implementation of the General Plan Update
will be described.
Should project traffic warrant Carbon Monoxide Hotspot modeling, RBF
will model intersections using the BREEZE ROADS model, consistent with
DESIGN, COMMUNITY & ENVIRONMENT 32
JUNE 17, 2008
GENERAL PLAN UPDATE 4 E I R
TOWN of Los GAT05
EXHIBIT A.' SCOPE OF WORK AND COSTS
the Transportation Project-Level Carbon Monoxide Protocol, prepared by
the Institute of Transportation Studies at the University of California, Davis.
The resources agencies have not yet developed analysis methodologies and
significance thresholds for climate change impacts, Absent such guidance,
RBF will use the approach recommended by the California Air Pollution
Control Officers Association in their January 2008 report, CEQA & Climate
Cbange Evaluating and Addressing Greenhouse Gas Emissions from Projects
Subject to the California Environmented QuadityAct, RBF will quantify GHG
emissions at General Plan buildout and compare them to current GHG
emissions to determine the GHG impact of the updated Plan. RBF will work
with the Town to determine the threshold of significance, feasible GHG
emissions reduction measures, and the level of significance after mitigation.
RBE will take into account measures coming out of the San Bernardino
General Plan lawsuit settlement. The efficacy of GHG emissions reduction
measures will not be quantified.
c. Biological Resources
LSA will prepare the biological resources section of the EIR, using the
updated background report to evaluate any potential impacts or measures
needed to mitigate the potential impacts on the diversity of plant and wildlife
species in and around the town.
d. Cultural Resources
LSA will evaluate impacts and mitigation needs, based on the firm's updated
existing conditions, and provide General Plan policy assistance related to
cultural resources. Based on the results, mitigation or preservation programs
will be recommended for inclusion in the General Plan Update,
e. Geology, Soils and Seismicity
DC&E will describe General Plan impacts and mitigation needs related to
geology, soils and earthquakes, based on existing data provided by the Town.
DC&E will consider ground shaking, ground rupture, liquefaction, and other
earthquake hazards. We will assess potential risks to people and property
DESIGN, COMMUNITY & ENVIRONMENT 33
TUNE 17,20D9
GENERAL PLAN UPDATE A--~EIR
TOWN OF Los GATOS
EXHLEIT A. SCOPE_ OF WORK AND COSTS
from erosion, shrink-swell, settlement and other soil characteristics. The
consequences of the updated General Plan for the continued availability of
any important mineral resources will also be evaluated,
f. Hazards and Hazardous Materials
RBP will describe and map current conditions related to hazards and
hazardous materials. The hazardous materials evaluation will be based on the
update the firm completed as part of Task' B. The hazardous materials
assessment will characterize the potential presence of soil or groundwater
contamination, as well as hazards related to the continued transport, storage,
use and disposal of hazardous materials.
g. Hydrology and Water Quality
RBP will evaluate the drainage, stormwater quality, and groundwater impacts
of implementation of the updated General Plan, and develop mitigation needs
for any significant impacts.
h. Infrastructure
The DC&E team will evaluate potential impacts on water, wastewater and
storm drain'systems. RBP will describe the federal, State, regional and local
regulatory, frameworks and relevant plans and policies. DC&E will project
service demands, calculate remaining capacities, and describe any operational
or regulatory deficiencies. RBP will also present Town and service provider
level of service standards, impact fee requirements, and any relationship to
growth management. This assessment will not include telephone, cable
television, natural gas or electricity systems,
i. Land Use
DCUE will review potential land use compatibility impacts among the
various Iand uses proposed in the General Plan, and with existing land uses,
using the County Assessor existing land use data The possibility of General
Plan proposals to physically disrupt or divide a community or neighborhood
will be addressed. DC&E will assess the General plan's conformity with
other relevant Town and other agency plans and policies. We will report any
DESIGN, COMMUNITY & ENVIRONMENT 34
iLJNI 17,20x6
GENERAL FLAN UPDATE ID E1R
Towt4 OF Los GATOS
EXHIBIT At SCOPE OF WORK AND COSTS
farmland conversion impacts in terms of Important Farmland categories and
any Williamson Act or Farmland Security Zone contracts, describing these
changes in the Town's urban context.
j. Noise
RBF will estimate future noise levels at General Plan buildout using the
Federal Highway Administration 'T'raffic Noise Prediction Model (FHWA-
RD TT-10$). For rail traffic and airports, the firm will rely on noise
measurements combined with information on future operations to be
provided by the Town or rail operator. The results will be summarized in a
noise contour table. Temporary and long-term noise impacts will be
evaluated at a program level. Future noise levels will be compared with
existing noise levels and the proposed General Plan land use compatibility
matrix to determine if the General Plan would cause a significant impact.
Noise contour maps will be developed for both existing and General Plan
buildout conditions. The noise section will have four exhibits:
t Noise thermometer
e Noise measurement location map
a Existing condition traffic noise contours
General Plan buildout traffic noise contours (which takes into account
24-hour measurements)
k. Population, Housing and Employment
In consultation with Town staff, DUCE will develop projections of housing,
non-residential building space, population and employment at General Plan
buildout for use throughout the EIR. We will evaluate the population,
housing and employment impacts of the General Plan, focusing on growth
inducement, jobs/housing balance, and displacement of housing and people.
DC&E will use the General Plan buildout projections, as well as demographic
information collected by DC&E for the Housing Element Update and the
Heisting Conditions Report.
DESIGN, COMMUNITY & ENVIRONMENT 35
lu, IE 7.2088
GENERAL PLAN UPDATE Ac 'EIR
C :TOWN OF Los GATOS
EXHIBIT A; SCOPE OF WORK AND COSTS
1. Public Services
DC&E will evaluate impacts and mitigation needs related to police, fire and
emergency medical services, schools, library services, parks and recreation,
and solid waste. At a broad, policy level and to the extent data are available,
we will evaluate existing capacity and other constraints to identify the general
types of physical expansions or improvements needed to accommodate
buildout of the General Plan, and any associated physical environmental
impacts. DC&E will also assess the updated General Plan's consequences for
increased use of existing parks, recreation facilities and recreational open
space, and the potential need for additional new parkland and facilities.
m. Traffic and Transportation
Kimley-Horn will use existing and newly developed technical information to
evaluate the transportation impacts of the- General Plan. Kimley--Horn will
use the most recent version of the VTA model to adjust the TRAFFIX model
that was used for the existing conditions analysis to analyze future year traffic
conditions. The. roadway segments traffic volumes will be used to estimate
intersection turning movement counts through either a "furness" process or
through a traffic volume annual growth factor calculated in the vicinity of the
study intersections. The TRAFFIX model will be used to calculate the level
of service at each study intersection. In addition, Kimley-Horn will use the
V'I'A model volume plots to predict average daily traffic volumes, levels of
service and mitigation needs. Kimley-Horn will identify needed roadway and
intersection improvements or other mitigations to continue to meet level of
service standards, relying first on planned improvements already in the
Town's Capital Improvements Program. In addition to road segment and
intersection levels of service, Kimley-Horn will also qualitatively evaluate the
preferred alternative for its consequences for transit accessibility and use, and
pedestrian and bicycle circulation.
n. Alternatives
DC&E will develop up to three alternatives that comply with CEQA and
that are based on the alternatives considered for the General Plan Update,
The EIR alternatives analysis will rely on the alternatives evaluation
DESIGN, COMMUNITY & ENVIRONMENT 36
JUNE 17, 2008
GENERAL PLAN UPDATr ~[D EIR
TOWN OF Los GATOS
EXHIBIT A. SCOPE OF WORK AND COSTS
completed in Task. D, with supplemental analysis for the EIR topics not fully
addressed. The EIR alternatives analysis will be qualitative. The CEQA-
required No Project Alternative will be evaluated, and the environmentally.
superior alternative will be identified.
o. CEQA-Required Assessment Conclusions
DC&E will complete the Draft EIR with the CEQA-required assessment
conclusions regarding growth inducement, significant irreversible
environmental changes, unavoidable significant impacts, and effects found not
to be significant.
4. Administrative Draft EIR
Twenty copies of the Administrative Draft EIR will be submitted to Town
staff-for review. We have assumed only one round of review. The Town
project manager will act as a clearinghouse for all Town comments and will
provide DC&E with a single, internally reconciled set of comments on the
Administrative Draft EIR. At the end of the Town's review, DC&E will
meet with the Town project manager, if necessary, to review comments on
the Administrative Draft EIR and to determine an approach to any critical
issues raised.
5, TAC Meeting #6: Administrative Draft EIR
DC&E will meet with the TAC to receive feedback from technical experts on
the Administrative Draft EIR.
6, Draft EIR
The DC&E team will incorporate Town staff and TAC comments on the
Administrative Draft EIR to create the Draft FIR. DC&E will submit a
Screencheck Draft EIR for Town staff review. We assume that revisions to
the Screencheck Draft EIlt will focus an typographical errors and the like,
not content changes. We will submit twenty copies of the Draft EIR and one
file on disk for further reproduction by the Town. DC&E assumes the
Town will distribute the DEIR to the State Clearinghouse and other agencies.
DESIGN, COMMUNITY & ENVIRONMENT 37
JUNE 17, 2008
GENERAL PLAN UPDATE A("") E I R TOWN OF Los GATOS
EXHIBIT r : SCOPE OF WORK AND COSTS
7. Public Review
DC&E will present the EIR findings, answer questions and note comments at
a public hearing on the Draft EfR during the CEQA-required 45-day review
period. We assume that the Draft General Flan and Draft EIR will be
circulated for public review simultaneously but that public comments on the
Draft EIR would occur at a separate public hearing for the Draft EIR
specifically.
8. GPAC Meeting 09: Draft EIR
D C&E will meet with the GPAC to receive comments on the Draft Ea.
Taslt G: Draft EIR
Meetings
Scoping Meeting
t TAC Meeting #6: Administrative Draft MR
♦ GPAC Meeting #9: Draft Ea
Deliverables
♦ Notice of Preparation
+ Administrative Draft EiK
♦ Screerncheck Draft E1R
i Draft EIR
Task H. Final General Plan and EIR
Fallowing public review of the Draft Ellt, DC&E will prepare a Final EIR,
Mitigation Monitoxing Program and findings.
1. Response to Comments
Following public review of the Draft EIR, the DC&E team will formulate
responses to substantive comments on the Draft EIR. The cost estimate
includes an allowance of up to 40 hours for the response to comments. If
DESIGN, COMMUNITY & ENVIRONMENT 38
JUNE 17.2006
GENERAL FLAN UPDATE ID EIR
TOWN of Los GATOS
SXHIsIT A: SCOPE OF WORK AND COSTS
additional work is necessary due to an unforeseen volume or complexity of
continents, a contract amendment authorizing the additional work will be
necessary.
2. Memorandum of Revisions to Draft General Platt
Following public review of the Public Review Draft General Plan, DC&E
will prepare a summary in memorandum form of the revisions to the Draft
General Plan reflecting comments received during the public review process
and changes requested by Town staff.
3. Administrative Draft Final FIR and Mitigation Monitoring Program
DC&E will prepare an Administrative Draft Final EIR (FEIR) that includes
verbatim comments received, the responses to comments, revisions to the
Draft EIR necessitated by the responses, and a revised summary of impacts
and mitigation measures. DC&E will also prepare a Mitigation Monitoring
Program at this time. DC&E will submit an Administrative Draft Final EIR
and Mitigation Monitoring Program for 'T'own staff approval. We will
submit one camera-ready original of this document and one file on disk for
reproduction and distribution by the Town,
4. Final EIR and Mitigation Monitoring Program
DC&E will make any necessary edits based on Town comments and will
prepare a Final EIR and Mitigation Monitoring Program. DC&E will submit
an electronic 5ereencheck Draft FEIR, and after any small changes, we will
submit the Final F,IR and Mitigation Monitoring Program to the Town
electronically.
DC&E assumes that the Town will prepare the findings and resolutions to
allow for certification of the Final EIR and adoption of the General Plan, as
well as prepare the Notice of Determination.
DESIGN, COMMUNITY & I_NvIRohtMHNT 39
JUNE 17,200B
GENERAL PLAN UPDATE A( EIR
TowN OF LOS GATOS
EXHTSiT A. SCOPE OF WORT{ AN17 COSTS
5. . Certification and Adoption Hearings
In these hearings, the 'T'own's decision makers will review and certify the
Final EIR and adopt the Final General Plan. DC&E will attend one Planning
Commission and two Town Council hearings.
6. Final General Plan.
Once the General Plan is adopted, DC&E will create a Final General Plan for
distribution and archiving. This final document will include revisions
directed by the Town Council during the certification and adoption hearings.
DC&E will provide Screencheck version electronically, and then twenty
copies of the Final General Plan, plus an electronic copy on disk.
Task H: Final General Plan and EIR
Meetings
+ Planning Commission General Plan Hearing (1)
+ Town Council Certification and Adoption Hearings (2)
Deliverables
+ Memorandum of Revisions to Draft General Plan
+ Administrative Draft FEIR, Screencheck FEIR and Final EIR
+ Administrative Draft, Screencheck and Final Mitigation Monitoring Plan
+ Screencheck Final General Plan and Final General Plan
II. MEETINGS
DC&E has budgeted for the following types and number of meetings,
DC&E is open to revising this list if the Town chooses. David Early will
facilitate the GPAC meetings and Community Workshops, and present to
the Planning Commission and Town Council. Joanna Jansen or Sara Press
will facilitate the TAC meetings and the Community Panels. The first
meeting will be with the DC&E team and Town staff to start up the project.
Additional meetings are scoped as described below.
DESIGN, COMMUNITY & ENVIRONMENT 40
JUNE 11, 200&
GENERAL PLAN UPDATE Io FIR
TOWN OF Lo5 GATOS
EXHIBIT A: SCOPE OF WORK AN13 COSTS
7. General Plan Update Advisory Committee (GPAC) (9)
e Project Startup and General Plan Review
Existing Conditions
♦ Issues Refinement
p Alternatives Evaluation
t Preferred Alternative Review
m Goals and Policies Refinement (2)
4 Administrative Draft General Plan-
* Draft FM
8. Technical Advisory Committee (TAC) (6)
a Existing Conditions
e Key Issues
E Alternatives Refinement
♦ Goalsind-PolicyRefinement
♦ Administrative Draft General Plan
♦ Administrative Draft EIR
9. Community Workshops (5)
P Project Start-up and General Plan Review
♦ Issues Identification
6 Alternatives Development
t Preferred Alternative Development
* Draft General Plan
10. Community Panels (4)
♦ Recreation and Open Space
s Youth Needs
4 Senior Needs
t Environment and Sustainahility
11. Planning Commission (3)
♦ Joint Study Meeting: Preferred Alternative Refinement
DESIGN, COMMUNI'T'Y & ENVIRONMENT 41
JuNE17,2008
• \l
GENERAL PLAN UPDATE AS~ `e[R ~f
MOWN OF LOS GATOS
EKFIIBIT A: SCOPE OF WORK AND COSTS
b Joint Study Meeting: Goals and Policies
+ Public Hearing on General Plan
12. Town Council (4)
4 joint Study Meeting: Preferred Alternative Refinement
4 Joint Study Meeting: Goals and Policies
4 Public Hearing on General Plan and EIR (2)
III. PRODUCTS
The following products will be submitted to the Town of Los Gatos in
fulfillment of the scope of work.
4 Refined Scope of Work (if needed) (Task A)
t Base Map (Task A)
4 Public Outreach and Participation Strategy Memorandum (7'ask A)
4 General Plan Update Website (Task A)
♦ Transportation Assumptions Memorandum ('T'ask B)
t Administrative Draft Existing Conditions Report (Task B)
4 Screencheck Draft Existing Conditions Report (Task B)
4 Final Existing Conditions Report (Task B)
t Community Workshop #2 Paster Boards for (!"ask C)
♦ Community Workshop #2 Summary Memorandum (Task C)
+ Draft and Final Key Issues Working Paper #1: Youth Needs (Task C)
4 Draft and Final Key Issues Working Paper #2: Senior Needs ('t'ask C)
4 Draft and Final Key Issues Working Paper #3: Environment and
Sustainability (Task C)
4 Draft and Final Key Issues Working Paper #4: Recreation and Open
Space (Task C)
t Preliminary Draft Alternatives ('Cask D)
4 Draft Alternatives (Tusk D)
DESIGN, COMMUNITY & ENVIRONMENT 42
JUNF 17, 2008
GENERAL PLAN UPDATI VD EIR
TOWN OF Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
e Draft Alternatives Workbook (Task D)
Alternatives Workbook (Tusk D)
a Draft Preferred Alternative (Task D)
0 Preferred Alternative (Task D)
4 Goals and. Policies Recommendation Memorandum (Task E)
b Administrative Draft General Plan (Task F)
a Memorandum documenting TAC input (Tusk F)
0 Memorandum documenting GPAC input (Task F)
# Screencheck Draft General Plan (Task F)
a Draft General Plan (Tusk F)
s Notice of Preparation (Task G)
s Adiinistrative Draft EIR (Task G)
♦ Screencheck Draft EIR (Task G)
o Draft EIR (Task G)
4 Memorandum of Revisions to Draft General Plan (Task H)
e Administrative Draft FELR and Mitigation Monitoring Plan (Task H)
0 Screencheck FEIR and Mitigation Monitoring Plan (Task H)
o Final EIR and Mitigation Monitoring Plan (Task H)
4 Screencheck Final General Plan (Task H)
# Final General Plan (Task H)
All products will be submitted to the Town electronically. DC&E will also
provide the Town with 24 copies of the following documents:
+ Background Report
f Alternatives Workbook
♦ Administrative Draft General Plan
♦ Draft General Plan
Administrative Draft EIR
+ Draft Elk
DESIGN, COMMUNITY & ENVIRONMENT 43
JUNE!7,2DOB
GENERAL PLAN UPpA7E A Eift
TOWN OF Los GATOS
EXHIBIT A: SCOPE OF WOnK AND COSTS
IV. SCHEDULE
DC&E's proposed schedule for completion of the General Plan Update and
EIR is shown in Figure 2. We anticipate all tasks will be cornpleted by
August 2010.
V. COST ESTIMATE
As shown in Table 2, the estimated cost to complete the proposed scope of
work described in this proposal is $711,247 plus a contingency fee of $20,7336
for additional meetings. The contingency fee will be utilized to fund DC8cE
facilitation of additional GPAC meetings not included in this proposed scope.
DC&E will not engage in additional meetings until receiving written
approval by the Town. DC8cE will complete the scope of work described in
this proposal for a fixed fee not to exceed that amount.
Billing rates for this project are guaranteed through December 2010. Billing
rates would be subject to an increase of up to 6 percent- on January 1, 2011,
and in each subsequent year thereafter. A budget increase would be necessary
to cover costs incurred after July 1, 2010.
VL ASSUMPTIONS
The scope of work and cost estimate assumes the following:
t Our cost estimate includes the meetings shown in Section 11 Additional
meetings would be billed on a time and materials basis. Subconsultant
team members could also attend additional meetings or hearings for an
additional cost based on time and materials.
DUSIGN, COMMUNITY & ENVIRONMENT 44
JUNE 17.2008
GENERAL PLAN UPDATE JD EIR
TOWN OF Los GATOS
EXHIBIT A: SCOPE OF WORK AND COSTS
No more than 40 hours of DC&E staff time will be required to respond
to comments on the Draft M. If additional labor is necessary, a
contract amendment allowing additional work will be necessary.
e Town staff will act as a clearinghouse for comments on all administrative
draft documents, and will provide DC&E with a single, internally
reconciled set of comments on each administrative draft.
0 There will be a single round of intensive review and revision to each
administrative draft product prior to the screencheck draft. If Town staff
feels that a second administrative draft is needed, a contract amendment
allowing additional work will be necessary.
t Revisions to screencheck drafts will focus on typographical errors,
formatting and other minor edits. Such revisions will not include
.content changes.
♦ DC&E will use ArcView version 9.2-compatible shapefiles and/or
geodatabases from (client) for the development of the project's base map
and subsequent thematic maps. All files delivered by (client) are assumed
to be current, spatially accurate and aligned with one another, and
referenced to a common coordinate system appropriate for the area.
Each shapeMe will arrive with the appropriate coordinate system
definitions (i.e. .I'R3 files)i likewise, the coordinate system of
geodatabases, if applicable, will contain proper coordinate system
definitions. This scope assumes that the Town's existing GIS
information, including attribute data, are essentially complete and that
any needed adjustments by DC&E will be minor.
At the conclusion of the project, DC&E will provide a CD to the Town
containing all original GIS data as well as project-specific data layers
modified or created by DC&E along with pertinent me-tadata
documentation.
+ All products will be submitted to the Town in electronic (PDF) format,
except for printed copies that are specifically identified in Section III.
o The budget for this scope of work includes an allowance for printing.
This is an allowance only, based on the numbers of products and copies
DESIGN, COMMUNITY & ENYIROKMENT 45
JUNE 17, 2008
GENERAL ELAN UPDATE Al() EIR
TOWN OF Los GATos
EXHIBIT A: SCOPE OF WORK AND COSTS
shown in Section III. if this allowance is exceeded, additional printing
costs will he billed at DC&E's actual cost. .
The Town will provide electronic, editable copies of the General Plan,
Civic Center Master Plan, Hillside Specific Plan, North Forty Plan,
Technical Background Reports and appropriate specific plans, design
guidelines, recent CEQA documentation and other relevant technical
studies and reports. If DCUE staff has to retype or scan the text, the
time will be billed at the clerical staff hourly rate.
♦ Town staff will be responsible for meeting logistics, including schedule
coordination, document production other than agendas, printing notices,
mailing costs, room reservations, room setup and take-down, and
refreshments-
* DC&E will provide up to five facilitators for Community Workshops
#2, 0 and #4 (tentatively). Additional facilitators will be drawn. from
Town staff. DC&E will provide training for facilitators immediately
before each workshop.
♦ This scope of work assumes that DC&E will design notices for public
meetings and will provide the Town with an electronic version of the
workshop flier for printing, mailing and distributing otherwise.
♦ Sara Press will attend all project meetings, public workshops and other
public meetings. As stated in Section II, David Early will facilitate the
GPAC meetings and Community Workshops, and present to the
Planning Commission and Town Council. Joanna Jansen or Sara Press
will facilitate the TAC meetings and the Community Panels. Each
project meeting (with GPAC and TAC) may last up to two hours. Each
Community Workshop or Community Panel may last up to three hours,
plus an additional hour for setting up and taking down materials and
equipment.
DESIGN, CO.MMLINITY & ENVIRONMENT 46
JUNE 17.2006
D E S I G N, C O M M U N I T Y & E N V I R O N M E N T
March 27
2009
1525 SHATTUCK AVENUE
,
SUITE 300
Bud Lortz, Deputy Town Manager
BERKELEY, CA 94709
Town of Los Gatos
I 1 10 Fast Main Street
TEL: 510 848 3815
Los Gatos, CA 95031
FAX: 51D 848 431 5
www.dceplanning.com
Re: North Forty Specific Plan Update and General Plan Overlay
Dear Bud:
Please accept this proposed scope of work and cost estimate to incorporate: a planning
process for the North Forty area into the Town of Los Gatos General Plan Update as a
separate but parallel effort. This planning process will build off the existing 1999 Public
Review Draft North Forty Specific Plan, which has never been adopted, and will focus on
integrating land use, urban design, and circulation concepts for the North Forty area into the
overall General Plan.
DC&F suggests that the clearest and most effective way to plan for the North f=orty area is
to create a new North Forty Overlay designation in the updated Land Use Flement. This
overlay designation will include the basic parameters for development on the site. It will be
supported by a more detailed Specific Plan. The existing draft Specific Plan will be finalized
and adopted under the scope below.
Our proposed approach offers several advarnta ges
® A plan for the North Forty area will be completed more quickly than if a Specific PLn is
prepared and adopted outside the General Plan process;
s Land uses and policies in the area will be thoroughly integrated into and consistent with
the General Plan as a whole.
♦ There will be no need for a separate CFQA review process. Because the North Forty
Overlay designation will be a part of the General Plan Land Use Element, buildout
allowed under the updated Specific Plan and con-esponding Overlay designation will be
analyzed as part of the General Plan FIR.
♦ Town staff and the property owners will have flexibility in implementing the concepts
of the overlay designation within the maximum envelopes it establishes.
Offices in Berkeley and Ventura
EXHIBIT A
page 2
North Forty Specific Plan Area Background
The North Forty area is generally located west of Los Gatos Boulevard, east of Highway 17,
north of Lark Avenue and south of Highway 85. The area consists of approximately 44
acres, which is predominantly in agricultural use. The existing vision statement for the Plan
Area calls for a mix of commercial uses, allowing retaii commercial, office, entertainment,
restaurants, lodging, and public and civic uses, targeting primarily town residents. The
Specific Plan's objective is for the proposed uses to complement, not directly compete with,
the town's downtown. The Specific Plan states that Level of Service (LOS) D is the
minimum LOS acceptable on roadways. and intersections surrounding the Plan Area. The
area is envisioned to have a unique, pedestrian-oriented "sense of place."
The planning concept for the North Forty area shown in the existing Draft Specific Plan
accommodates approximately 500,000 square feet of commercial.mixed-use development,
with the majority as destination retail. Neighborhood (convenience) retail is limited to
100,000 square feet of the total. Office use, excluding medical-related offices and use. is
also limited to 100,000 square feet of the total. These development parameters will be
confirmed and refined as necessary through the scope of work below.
Proposed Scope of Work
The following scope of work outlines the tasks DC&F would add to our existing scope of
work for the General Plan Update and FIR to incorporate the North Forty area into the
General Plan and update the 1999 North Forty Specific Plan.
Task A. Understand Existing Conditions
DC&F staff will conduct a site visit of the North Forty area to document existing conditions
through maps and photographs. During this visit, we will also meet with Town staff to
review the existing 1999 Specific Plan, discuss the history of the site, and understand current
views on the future of the area.
Task B. Refine Specific Plan Concepts
DC&E will review and refine the concepts in the 1999 Draft Specific Plan with the property
owners, community members, and the General Plan Committee.
1. Stakeholder Meeting 41
First, DC&F will meet with key property owners whose participation in the North Forty
planning process is particularly important to discuss what changes, if any, are needed to the
concepts in the 1999 North Forty Specific Plan. This meeting may be attended by as many
as 10 individual stakeholders. We assume that Town staff will assist with identifying
appropriate stakeholders to interview and obtaining contact information.
2, Community Workshop ##1
Next, my staff and 1 will facilitate a community workshop focusing on the North Forty area.
Preliminarily, we expect that this first workshop will be used to review the existing 1999
North Forty Specific Plan and discuss what, if any, changes are needed. Some possible
changes to consider are;
Offices in Berkeley and Ventura
page 3
0 Including housing, which is currently not allowed in the Plan Area
♦ Revising the development cap
♦ Including a recreation component in the Plan Area
4 Revising land use distribution to locate smaller buildings along the Los Gatos Boulevard
frontage, and office and lodging uses away from Los Gatos Boulevard
♦ Adding suggestions or requirements for pedestrian orientation and linkages
Following the workshop. DC&E will prepare a brief two-page summary.
3. General Plan Committee Meeting##I
The Town Council has directed the General Plan Committee (GPC) to discuss the Forth
Forty area and determine whether changes should be made to the 1999 Draft Specific Plan.
DC&E will attend one GPC meeting to report the feedback received at the stakeholder
meeting and community workshop and discuss any potential changes suggested by the
GPC. The GPC may also offer guidance on more technical Specific Plan issues, such as
adjusting requirements for projects on parcels of 40,000 square feet and larger, which
currently require approval of a zone change to Planned Development
4. Town Staff Input
To supplement Inc input received from stakeholders, the public, and the GPC Town staff
will review and provide direction for revisions to:
♦ Location of gateway features and nodes
♦ Design of frontage access drive, currently envisioned adjacent and parallel to Los Gatos
Boulevard
5. Revise Specific Plan
Based on the four sources of input described above, DC&F will revise the following sections
of the Specific Plan as needed to reflect the updated vision for the Plan Area:
o Goals and Policies (Chapter 2 Section C)
o Planning Concepts (Chapter 2 Section D), including:
• Exhibit 2-1 Master Concept Development Plan
• Exhibit 2-2 Urban Design Concept Plan
♦ Slte Planning Guidelines (Chapter 3 Section D), including:
• Exhibit 3-1 Main Access Road Setback
• Exhibit 3-2 Secondary Access Road Setback
• Exhibit 3-3 Building Setbacks
• Exhibit 3-4 Frontage Road Building Setbacks
• Exhibit 3-5 Orchard-style Planting Design
Optional Task! Develop Alternatives and Select a Preferred Alternative
if no clear consensus ernerges from the stakeholder meeting, community workshop and
GPC meeting in Task 13, the following optional task could be implemented.
DC&E would prepare three conceptual land use and circulation diagrams identifying
atter-native scenarios for future development in the North Forty area. -these diagrams would
identify land uses and development intensity envisioned for the three alternatives. The
Offices in Berkeley and Ventura
page 4
illustrative plans would also identify potential streetscape and circulation improvements for
each alternative. The cost estimate assumes that DC&E would not prepare any three
dimensional models or perspective drawings for the alternatives. DC&E would facilitate an
Alternatives Public Workshop to receive public input on the alternatives.
DC&F would then facilitate separate study sessions with the General Plan Committee and
the Planning Commission to present the results of the Alternatives Workshop and receive
input on a preferred alternative. DC&E would subsequently facilitate one study session with
the Town Council to present the results of the Alternatives Workshop, GPC study session
and Planning Commission study session. Based on this input, the Town Council would be
asked to provide direction on a preferred alternative for the planning area,
If the Town decides to proceed with this optional alternatives process for the North Forty
area, it would be coordinated with the Town-wide General Plan alternatives process, which
is currently scheduled to occur in the summer and fall of 2009.
Task C. Create Photosimulations
DC&E will create a total of four photosimulations of views from Highway 17, looking over
the North Forty area towards the hills. We will show what future development would look
like from two different locations, with development at two different heights (two stories
and three stories). The photosimulations will portray building height and massing, showing
potential building envelopes and not architectural details of the buildings.
Task D. Update Infrastructure Information
DC&E will update the information related to existing infrastructure capacity, future capacity,
any plans for infrastructure expansion and funding opportunities. DC&L will also update the
figures to show the new connections that have been made in the North Forty area. This
includes the Infrastructure Concept Plan (Chapter 2 Section G) and the following:
9 Exhibit 2-10 Existing Water Lines
♦ Exhibit 2-1 1 Existing Sewer Mains
♦ Exhibit 2-12 Existing Storm Drainage
Task E. Reformat Specific Plan
DC&E will reformat the entire Specific Plan for an up-to-date look.
DC&E will submit an Administrative Draft Specific Plan for Town staff to review. Based on
staff comments, DC&E will produce a Draft Specific Plan for GPC and public review.
1. Text
This scope assumes that DC&E will create an editable Word version of the 1999 Draft
Specific Plan.
Offices m 8urkefey and Ventura
page 5
2, Graphics
As described above, DC&E will re-create all of the graphics in the 1999 Draft Specific Plan,
revising the content and format to be consistent with the updated concepts. In addition,
DC&E will update the photos in the current Specific Plan document with similar, full-color
photos.
3. Development Standards and Design Guidelines
DC&E will coordinate with the architect contracted separately by the Town and
incorporate the text and photographs submitted by the architect in the Building Design
section (Chapter 3 Section F, pages 3-20 through 3-30). We assume that the Town-
contracted architect will provide DC&E with text in Word and graphics in Adobe Illustrator
or another editable format for easy incorporation into the document.
Task F. Create North Forty Overlay Designation
DC&F will create a North Forty Overlay designation that will be incorporated into the
updated General Plan Land Use Element. The overlay designation will be a un+que
designation applied to all parcels within the North Forty area. It will require that these
parcels are developed in a cohesive manner that is consistent with the goals of the updated
General Plan and the outcomes of the North Forty planning process. It will establish the
appropriate mix and type of uses in the area, maximum permissible densities and maximum
buildout for each land use type in either number of dwelling units or square feet of non-
residential space.
Because the North Forty Overlay designation will be a part of the General Plan Land Use
Element, buildout a€lowed under the North Forty Overlay designation will be analyzed,
along with buildout allowed under all other General Plan designations and policies, in the
General Plan FIR. The final provisions of the North Forty Overlay designation will be
reviewed by the public and elected officials as part of the Draft General Plan and will be
adopted by the Town Council as part of the final General Plan adoption.
Task G. Present the Updated Specific Plan
DC&E will present the updated North Forty Specific Plan and corresponding North Forty
Overlay designation to property owners, community members, and the General Plan
Committee.
1, Stakeholder Meeting #2
DC&F will meet with the property owners to review the Draft Specific Plan and accept
their input. DC&E will summarize stakeholder input in a memo.
2. Community Workshop #2
My staff and I will facilitate a second community workshop to give the public an overview of
the North Forty planning process and the resulting Specific Plan and overlay designation.
We will accept public comments on the Draft Specific Plan and summarize the comments
in a memo.
Offices in 8erkele; and Ventura
page 6
3. General Plan Committee fleeting #2
DC&F will attend one GPC meeting to review the Draft Specific Plan and overlay
designation. We will also present the summaries of stakeholder and community input on
the Draft Specific Plan and ask the GPC to give direction on what revisions are needed, if
any. We will not revise the Draft Specific Plan prior to the GPC meeting,
Task H. Final Revisions
Based on direction from GPC Meeting #2 and Town staff, DC&E will make any needed
revisions and produce a Final Specific Plan for Town Council approval, This scope of work
does not include DC&E attendance at any special Specific Plan adoption hearings since we
assume that adoption will occur with the General Plan.
Deliverables
DC&E will deliver the following products to Town staff.
♦ Agenda, handouts, maps and other materials for two stakeholder meetings, two GPC
meetings and two community workshops (delivered electronically)
Summary notes from two stakeholder meetings, two GPC meetings and -two
community workshops (delivered electronically)
♦ Administrative Draft Specific Plan, including photosimulations, for internal review
(delivered electronically)
♦ Draft Specific Plan, including revised photosimulations, for GPC review (5 paper copies)
♦ Memorandum summarizing stakeholder input on Draft Specific Plan (delivered
electronically)
t Memorandum summarizing community workshop input on Draft Specific Plan
(delivered electronically)
♦ Final Specific Plan for Council adoption (10 paper copies)
♦ Administrative Draft Overlay text for internal review (delivered electronically)
The public review draft Overlay designation will be included in the public review draft
General Plan,
Schedule
The General Plan alternatives process is currently scheduled to begin in May 2009. General
Plan Community Workshop #3, at which participants will be asked to begin formulating
alternatives for opportunity sites, is scheduled for June 6. In. order to have the option of
conducting the North Forty alternatives process at the same time as the General Plan
alternatives process, stakeholder interview if 1, community workshop # I and GPC meeting
# I wi31 need to be held in April or May.
Assuming that we attain this schedule, we will submit an administrative draft conceptual land
use and circulation diagram no later than September 2009 so that it can be reviewed by
Town staff and incorporated into the General Plan EIR project description, due in October
7.009,
Offices in Berkeley and Venturn
page 7
As noted above, the North Forty Overlay designation will then be integrated into the
Administrative Draft General Plan, due to the Town in December 2009, and Public Review
Draft General Plans, due in March 2010.
Cost Estimate
DC&I_ can complete the scope of wod< described in this proposal for $105,196.
The cost for the optional Alternatives Development and Selection Task would be an
additional $40,963.
The proposed budget includes preparation of materials and attendance by David Early and
DC&E's Project Manager at two GPC meetings. We are available for additional meetings
for $1,575 per meeting.
Please don't hesitate to contact me if you have any questions about this proposal. DC&F
enjoys working with the Town on the General Plan Update and Housing Element and is
very excited about expanding that work to encompass the North Forty planning effort
Sincerely,
DESIGN, COMMUNITY & ENVIRONMENT, INC.
David Early
Founding Principal
office, m Berkeley crud Venruro
r
Table I
Design, Community & Environment
North Forty Specific Plan Update and General Plan Overlay Designation
Cost Estimate
Associate!
Founding
Associate
Project
Project
Graphics/
Urban
Graphics
Hours per Task
Principal
Principal
Manager
Planner
WP
Designer
Tech
A. Existing Conditions
2
2
8
8
8
I
B. Refine Specific Plan Concepts
16
22
46
58
-
40
C. Create Photosimulations
1
1
4
-
-
88
-
D. Update Infrastructure Information
1
2
6
-
6
-
E. Reformat Specific Plan
2
8
40
70
18
74
63
F. North Forty Overlay Designation
2
4
12
24
_
4
G. Present Updated Specific Plan
15
22
32
48
-
H. Final Revisions
4
12
32
90
8
24
12
Total Hours
42
72
176
254
26
244
75,
Billing Rate
$225
$175
$135
$105
$90
$85
$80
Labor Cost
$9,450
$12,600
$23,760
$26,670
$2,340
$20,740
$6,000
Total Firm Labor Cost $101,560
EXPENSES
Mileage (@ $0.55 per mile)
Reprographics and Mapping
Specific Plan Printing
Deliveries
Workshop Supplies & Refreshments
Office Expenses (Phone, Fax, Copies, etc)
Total Expenses
TOTALDC&E
Contingency Fee
Cost for Optional Alternatives Task
605
300
250
50
400
2,031
3,636
$105,196
$5,260
$40,963
3127/2069