11 Staff Report - Police Operations Building Project
J , MEETING DATE: 4/6/09 ITEM NO. COUNCIL/AGENCY AGENDA REPORT DATE: MARCH 30, 2009 TO: FROM: MAYOR AND TOWN COUNCIL! CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY C?1 7Z GREG LARSON,
TOWN MANAGERlEXECUTIVE DIRECTOR SUBJECT: PPW JOB NO. 07-22 -LOS GATOSIMONTE SERENO POLICE OPERATIONS BUILDING PROJECTPROJECT 821-2401 ADOPT RESOLUTION AUTHORIZING TOWNMANAGERTO
EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ROSS DRULIS CUSENBERYINC., TO PROVIDE CONSTRUCTION SUPPORT SERVICES IN AN ADDITIONAL AMOUNTNOT TO EXCEED $10,020. RECOMMENDATION:
Adopt Resolution (Attaclnnent 1) authorizing Town Manager to execute an amendment to the professional services agreement (Exhibit A) with Ross Drulis Cusenbery Inc. to provide construction
support services in an additional amount not to exceed $10,020. BACKGROUND: On March 27, 2007, Council authorized the Town Manager to execute a Professional Services Agreement with Ross
Drulis Cusenbery Inc. to perform preliminary architectural design services in connection with the Los GatoslMonte Sereno Police Operations Building Project. This contract was amended
April 16, 2007 to provide additional design services for the project. The design was completed in spring 2008, and the project was advertised for bidding and construction started in
January 2009. C PREPARED BY: TODD CAPURSO Director of Parks and Public Works Reviewed by: Town Manager/Deputy Director
__Town Attorney/General Counsel __Clerk Administrator/Secretary __Comrnunity Development \\leona\data\PPW\MANAGEMENnCOUNCIL\COUNCIL REPORTS\2009
oper build.rdc.amend ADDED.doc
PAGE 2 MARCH 30, 2009 CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT: PROJECT 07-22 -LOS GATOS/MONTE SERENO POLICE OPERATIONS BUILDING PROJECT
BACKGROUND (cont'd): On February 17, 2009, Council amended this contract to provide additional funding for this project for additional construction support services by Ross Drulis Cusenbery
Inc. DISCUSSION: Staff is requesting a design revision oftbe Detective's area to accommodate specific needs. The layout of the Detective's area has been modified several times since
the beginning ofthe project's design. Original bid documents showed plans for this specific work area were to have partitions instead ofseparate rooms. After further consideration and
review, staffhas determined that separate rooms for the Detective's area are required for operational and confidentiality reasons. In addition to the Detective's area changes, Police
Department staffhas added anew communication system to connect tbe Operations Building to tbe Civic Center complex. This change not only includes interior communication conduits and
cables, but also antenna and posts on the roof ofthe building, which necessitates design by an architect. To accommodate these changes, staffhas worked with the project architect to
prepare an additional scope of work for amending the existing architect's contract. Staff recommends approval of an amendment (Exhibit B) to the Ross Drulis Cusenbery Inc. contract (Exhibit
A) in an amount not to exceed $10,020, as per the outlined Proposal dated March 30, 2009 (Exhibit C). This amendmentto the contract can be accommodated within the current project budget.
CONCLUSION: It is recommended that the Council/Agency adopt tbe attached Resolution autborizing the Town Manager to execute an Addendum to the Agreement with Ross Drulis CusenbelY Inc.
to provide additional construction support services for the Los Gatos/Monte Sereno Police Operations Building Project. ENVIRONMENTAL ASSESSMENT: The project is Categorically Exempt pursuant
to Sections l5301(c), 15303(e) and l5304(b) of the State CEQA Guidelines.
PAGE 3 MARCH 30, 2009 CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT: PROJECT 07-22 -LOS GATOS/MONTE SERENO POLICE OPERATIONS
PROJECT FISCAL IMPACT: Sufficient funds are available to pay for this project. Original Prior Years FY 2008/09 FY 2008/09 Proposed Budget Expenditures Budget ExplEnc Contract! FY 2007/08
Fiscal Impact To Date Planned Exp Project 411-821-2401 $ 5,118,548 $ 2,521,791 $ 2,971,757 $ 2,346,472 $ 6,543 $ 618,742 Project 911-821-2401 2,720,000 1,280,886 1,439,114 1,288,945
3,477 $ 146,692 TOTALS $ 7,838,548 $ 3,802,677 $ 4,410,871 $ 3,635,417 $ 10,020 $ 765,434 Expenditure Detail Services Supplies & Equipment $ 1,627 $ 28,031 Site Acquisition & Preparation
3,201,718 900 Design & Consulting Services 540,574 396,835 Project Construction 58,758 3,110,339 10,020 Facility Re-Use Costs Contingency TOTALS $ 3,802,677 $ 3,536,105 S 10,020 Attachment:
Resolution Authorizing Town Manager to execute an Amendment to the Agreement with Ross Drulis Cusenberry Inc., including; Agreement with Ross Drulis Cusenberry Inc. (Exhibit A) Amendment
to the Agreement. (Exhibit B) Proposal for construction support services (Exhibit C)
Attachment 1 RESOLUTION RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH RUSS
DRULIS CUSENBERY INC. TO PROVIDE CONSTRUCTION SUPPORT SERVICES FOR PROJECT 07-22 -LOS GATOS /MONTE SERENO POLICE OPERATIONS BUILDING PROJECT WHEREAS, in March 2007, the Town ofLos Gatos
entered into an agreement with Russ Drulis Cusenbery Inc., to perform design consulting services in for the Los Gatos /Monte Sereno Police Operations Building project. WHEREAS, a third
Amendment to the Agreement is necessary to include construction support services at an additional cost not to exceed $10,020.00 in connection with the Los Gatos /Monte Sereno Police
Operations Building proj ect. NOW THEREFORE BE IT RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the Town of Los Gatos authorizes
the Town Manager to execute an amendment (Exhibit B) to the agreement (Exhibit A) for additional consultant support services as described in the proposal for construction supp0l1 services
(Exhibit C). PASSED AND ADOPTED at a regular meeting ofthe Town Council ofthe Town of Los Gatos, California, held on the 6th day of April, 2009 by the following vote:
COUNCIL/AGENCY MEMBERS AYES: NAYS: ABSENT: ABSTAIN: SIGNED: . MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA
EXHIBIT A CLERK DEPARTMENT AGR tTl· \'Ul AGREEMENT FOR CONSULTANT SERVICE!:l:-lH ORD _ REC THIS AGREEMENT is entered into this 15th day of August, 2007
Towu of Los Gatos, State of California, herein called the "Town", and, RoWfutts'e1:rs"eII'hoef'11"'Oy,----Architecture, Inc., engaged in providing
architectural services herein called the "Consultant". RECITALS A. On June 18, 2007, the Town Council authorized the purchase an existing office building at 15900Los Gatos Boulevard
to be converted to a police services building. B. The Town desires to engage the firm to prepare construction drawings for additions to the building and tenants because of the Consultant's
experience and qualifications to perform the desired work. C. The Consultant represents and affhms that it is qualified and willing to perform the desired work pursuant to this Agreement.
AGREElYillNTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: I. Scope of Services. The Consultant shall provide the services listed below "as described in the Scope of Work attached
as Exhibit A. a. Program Verification b. Conditional Use Permit and Design Review Services c. Schematic Design Services d. Design Development Services e. Construction Document Services
f. Bidding Services g. Construction Administration h. Supplemental Design Services 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement
and issuance of a Town purchase order with completion by June 3D, 2009. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations
of governing federal, state and locallaws. Consultant represents and warrants to Town that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally
required for Consultant to practice its Page 1 of2
profession. Consultant shall maintain a Town of Los' Gatos busiuess license pursuant to Chapter 14 of the Code of the Town of Los Gatos. 4. Sole Responsibility. Consultant shall be responsible
for employing or engaging all persons necessary to perform the services under this Agreement. 5. InformationfReport Handling. All documents furnished to Consultant by the Town and all
reports and snpportive data prepared by the Consultant under this Agreement are the Town's property and shall be delivered to the Town upon the completion of Consultant's services or
at the Town's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement
are confidential until released by the Town to the public, and the Consultant shall not make any of the these documents or infonnation available to any individual or organization not
employed by the .Consultant or the Town without the written consent of the Town before such release. The Town acknowledges that the. reports to be prepared by the Consultant pursuant
to tbis Agreement are for the purpose of evaluating a defined project, and Town's use of the information contained in the reports prepared by the Consultant in connection with other
projects shall be solely at Town's risk, unless Cons.ultant expressly consents to such use in writing. Town further agrees that it will not appropriate any methodology or technique of
Consultant which is and has been confinned in writing by Consultant to be a trade secret of Cqnsultant. 6. Compensation. Compensation for Consultant's professional services shall be
five hundred seventy fOUT thousand two hundred ninety seven ($574,297) dollars. Payment shall be based upon Town approval of each task. . 7. Billing. Billing shall be accompanied by
a detailed explanation of the work perfOlmed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for Town review,
even if only in partial or draft form. Payment shall be net thirty (30) days. All invoices and statements to the Town shall reference the Town's purchase order number and be addressed
as follows: • Invoices: Town of Los Gatos Attn: Accounts Payable P.O. Box 655 Los Gatos, CA 95030 Statements: Town of Los Gatos Attn: Finance Department 1",0. Box 655 Los Gatos, CA 95030
8. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three years following completion of the work under this Agreement.Page 2 of2
Consultant shall make these records available to authorized personnel of the Town at the Consultant's offices during business hours upon written request of the Town. 9. Project Manager.
The Project Manager for the Consultant for the work under this Agreement shall beMichael Ross. The Project Manager for the Town for the work under this Agreement shall be Curtis Banks,
Project Planner 10. Assignabiliiy and Subcontracting. The services to be perfonned under this Agreement are unique and personal to the Consultant. No portion of these services shall
be assigned or subcontracted without the written consent of the Town. II. Notices. Any notice required to be given shall be dee1ned to be duly and properly given if mailed postage prepaid,
and addressed to: To Town: Curtis Banks Town of Los Gatos Community Development Department P.O. Box 949 Los Gatos, CA 95031 To Consultant: Michael Ross, AIA RossDrulisCusimbery Architecture
Inc. 18294 Sonoma Highway Sonoma, CA 95476 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to Town. 12. Independent Coutractor.
It is understood that the Consultant, in the perfonnance of the work and services agreed to be perfonned, shall act as and be an independent contractor and not an agent or employee of
the Town. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to Town employee(s). With prior written consent, the Consultant
may petform some obligations underthis Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under tbis Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses
in preparing for, travelin g to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consnltant or is based on on allegations
of Consultant's negligent performance or wrongdoing. 13. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the Town. The Consultant has
and shall not obtain any holding or interest within the Town of Los Gatos. Consultant has no business holdings or agreements with any individual member of the Staff or management of
the Town or its representatives nor shall it enter into any such holdings or agreements. Tn addition, Consultant warrants ihat PagB 3 of3
it does not presently and shall not acquire any direct or indirect interest adverse to those of the Town in the subject of this Agreement, and it shall immediately disassociate itself
from such an interest should it discover it has done so and shall, at the Town's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable
steps to ensure that it does not' employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed
a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify Town of this employment relationship, and shall,
at the Town's sole discretion, sever any such employment relationship. 14, Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply
with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment
with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless
based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 15. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have
and maintain, for 'the duration of the contract, General Liability insurance policies insuring him/her and hislher firm to an amount not less than: one million dollars ($1,000,000) combined
single limit per occurrence for bodily injury, personal injury and property damage. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability
insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage.
iii. Consultant shall provide to the Town all certificates of insurance, with original endorsements effecting coverage. Consultant agrees that all certificates and endorsements are to
be received and approved by the Town before work commences. IV. Consultant agrees to have and maintain, for the duration of the cOf)tract, professional liability insurance in amounts
not less than $1,000,000 which is sufficient to insure Consultant for professional negligent errors or omissions in the performance of the particular scope of work under this agreement.
Page 4 of 4 •
B. General Liability: 1. The Town, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on
behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. This requirement does not apply to the professional liability insurance
required for professional errors and omissions. ii. The Consultant's insurance coverage shall be primary insurance as respects the Town, its officers, officials, employees and volunteers.
Any insurance or self-insurances maintained by the Town, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and , shall not contribute with
it. iii. Any failure to comply with reporting provisions of the policies shan not affect coverage provided to the Town, its officers, officials, employees or volunteers. iv. The Consultant's
insurance shall apply separately to each insured against whom a: claim is'iI)ade or suit suit is brought, except with respect to the limits of the insurer's liability. C. All Coverages:
policy required in this item shall be endorsed to state that coverage shall be suspended, voided or cancelled, except after thirty (30) days' prior
written notice by certified mail has been given to the Town. Current certification of such insurance shall be kept on file at all times during the term ofthis agreement with the Town
Clerk. D. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law and shaU provide evidence of such policy to
the Town before beginning services under this Agreement. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required 'Workers, Compensation insurance
for their respective employees. E. Subcontractors: Any subcontractors shall be required to have and maintain, for the duration of the contract the insurance polices in this item, which
shall be endorsed as required in Section C above. The Consultant shall maintain current certification of such insurance on file at all times during the telm of this agreemeut and make
available for review by the Town, if requested. PageS of 5
16. Indemnification. The Consultant shall save, keep and hold harmless indemnify and defend the Town its officers, agent, employees and volunteers from all damages, liabilities, penalties,
costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing.work
to the extent caused by a willful or negligent act or omissions of the Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. 17. Waiver. No failure
on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach
or default under this Agreement constitute a continuing waiver of a subsequent breach ofthe same or any other provision ofthis Agreement. 18. Governing Law. This Agreement, regardless
of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regardlng this Agreement shall be in the Superior Court of the County
of Santa Clara. 19, Termination of Agreement. The Town and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen days
written notice of termination. In the event of termination, the Consultant shall deliver to the Town all plans, files, documents, reports, performed to date by the Consultant. In the
event of snch termination, Town shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the Town bears to completed services contemplated
under this Agreement pursuant to paragraph 6 hereto, unless sucb termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts
and circumstances involved in such termination. 20. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed
by by the Town and the Consultant. 21. Disputes. In any dispute over auy aspect of this Agreement, each party shall be responsible for their own attorney's fees, including costs of appeal.
22. Entire Agreement. Tltis Agreement, including Exhibits A, constitutes the complete and exclusive statement of the Agreement between the Town and Consultant. No terms, conditions,
understandings or agreements purporting to modify or vary this Agreement, l11lJess hereafter made in writing and signed by the party to be bound, shall be binding on either party. Page
6 of6
IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement as of the date indicated on page one. Town of Los Gatos by: (f{)a.Cr/hr; Pamela Jacobs, Interim Town Manager
Approved as to Form: ¥?VJ. ATTEST: , Los Gatos, California Consultant by: Signature Michael B. Ross, AIA Print Name CEO Title Page 7 of7
18294 Sonoma Hiohway Sonoma CA 95476 1£l707 996 8448 FA'l..707 9968542 ARCHITE.CTURE July 16, Curtis Banks Project Planner Town oHos Gatos 110 E. Main Street Los Gatos, CA 9S030
Reference: D.e.ar Curtis: Proposal for Los Gatos Police Services Building: Architecture and Engineering Services RossDrulisCusenbery Architecture, Inc. (ROC) Is pleased to submit this
proposal for architecture and englneerin,g (A/E) services for the proposed Los Gatos Police Services Building. A project description, work plan task. project schedule and fee summary
for ROC's services is provided below. General Project Description The Town of Los Gatos Police Department requires additional building area to house its patrol operations, emergency
operations center/briefing, investigations, prisoner processing and property and eVidence operations. The Town has recently (or will soon) acquire a portion of the Verizon site located
at 15900 Los Gatos Blvd., los Gatos, CA for this purpose. Through this acquisition, the Town will acquire a portion of a 1.78 acre site through a sub division and a 9,238 GSF existing
cast In place concrete communications bUilding which will be adapted into a new police services building. The Town of los Gatos is requesting AlE services for the Interior renovations
and additions to the existing building and site and civil engineering services for the creation of 46 secure and seVen public parking spaces and associated site work. ROC was previously
retained by the Town to provide program verification and conceptual design services for the project. The product of those services were documented in a conceptual design/site plan titled;
Los Gatos -Monte Sereno Police Operations Building, Concept Option B, May 7, 2007. The work depicted on this document forms the basis of design forthis A/E services proposal. The basis
of design includes approximately 9,238 GSF of renovations to the eXisting building and 2,679 GSF of additions to the existing building. The Town retained the San Jose Construction Company
to prepare a construction cost estimate based on the Option Bconceptual plan. The Town also retained Hohbach-Lewin Inc., Structural Engineers to assess the suitability of the existing
building. Per the Town's directive, Hohbach-lewin is being retained by ROC as the structural engineer forthe project. The San Jose Construction Company's estimated construction cost
reconciled to Include some contractor supplied FF&E lockers and tack boards and offsite work is: Subtotal PO Direct Costs: $2,939,887 los Gatos Blvd. Work $150,000 Subtotal Construction
Cost $3,089,887
RossDrulisCusenbery Arc, !.tecture, Inc, proposal for Los Gatos Police Services Building: Architecture and Engineering Services Page 2, Profit and Overhead: Insurance Subtotal Design
Contingency (10%) Change Order Contingency (5%) Estimated Construction Cost $154,494 $30,898 $3,275,279 $327,527 -Utilized by AlE team during design process h80,140 -Minimum recommended
amount, assume spent, $3,782,946' 'This estimated construction cost is provided only as a means of calculating the AlE fee, RDC does not certify the accuracy of the construction cost
estimate prepared by others, The final construction cost is likely to change. Exterior improvements to the bUilding are limited to paint. RDC recommends the Town increase its construction
change order contingency to .10% ,< and add a .10% bidding contingency to account for current fluctuations in the construction market place and bid environment, General Description of
Services Offered RDC's services will be based on services described in AlA B-141 and will indud'e: indud'e: architecture, structural, mechanical, plumbing, fire protection, electrical,
lighting and civil engineering, landscape design, geo technical and topographic mapping services, Telecommunication, audio visual, security and data systems will be designed by RDC as
an empty system of cable trays, raceways, conduits, termination boxes, back panels, equipment rooms and pull strings for the design and installation by others of all cabling, em cameras,
monitors, telephone communication equipment, telephone switch gear, computers, servers, radio base stations and other user based equipment. Acoustical consuiting will be limited to the
design of interior partitions and the acousticai surround of the emergency generator. The Town will provide its standard "front end" specifications, bid form, contract and instructions
to bidders compliant with the requirements of California public works projects, for the Contract Documents. Exclusions Hazardous materia is assessment, testing or abatement, earthquakefaulttesting
or discovery services, meetings in excess of those listed, consultants other than those listed in this proposal, destructive testing, LEED certification, inspections and testing, permits
and fees. Work Plan ROC has organized its services into eight primary tasks, Each task is described below, Task Title Description . Duration Comments 1 Program Kick off meeting, project
One week Review floor and Verification and orientation, program site plans with Project Orientation verification. PD and Town Development of representatives schedule, goals and priorto
initiating communication design process. protocols. Town to Attend one meeting in designate a Los Gatos, project manager as singie point of contact for project for AlE team, 2 Conditional
Use Support the Town's Six weeks Prepare design Permit and Design application for documents for Review Services Conditional Use Permit. CUP and design Provide professional review
RossDrulisCusenbery ArClliLedurej Inc, Proposal for Los Gatos Police Services Building: Architecture and Engineering Services Page 3. Task Title Descriotion Duration Comments opinion
on need for roof top HVAC units, prepare design review drawings. Attend two meetings In Los Gatos. 3 Schematic Design Schematic Design Twomonths This work maybe Services Documents based
on concurrent with previously approved CUP work above. budget, program and conceptual deSign. Documents include: site plan, floor plan, elevations and two building sections. Cost estimate.
Attend two meetings in Los Gatos. 4 Design Design Development Three months Development Documents based on the Services approved schematic design documents and budget. Documents include:
plans, sections, elevation, typical, construction detailsj materials and finishes and systems and equipment layouts. Cost Estimate. Attend two meetings in Los Gatos. S Construction Construction
Documents ' Four months Document Services based on the approved Design Development documents end budget. Documents will set forth in detail the requirement for the construction of the
project. Documents will include drawings, details a nd specifications that establish in'detail the quality levels of materials and systems req uired for the work. Cost estimate. Attend
three meetings in Los Gatos. 6 Bidding Services Assistance in the 6 weeks development and preparation of bidding and procurement information. Preparation of Project Manual, Contract,
Conditions of the Contract for Construction and
RossDrulisCusenbery ArClllLedure, lnc, Proposal for los Gatos Police Services Building: Architecture and Engineering Services Page 4. Task Title Description Duration Comments Specifications.
Preparation of bid addenda and responses to RFI's during bid period. Evaluation of bids. Attend one pre bid meeting and site walk through in los Gatos. 7 Construction Attend pre construction
10 -12 months Administration meeting, observe work, Services create contract change and field orders, review and approve submittals and shop drawings, respond to RFI's. Attend 12 construction
meetings. 8 Supplementai Exterior Public Courtyard Discuss Discuss. It is Design Services Trellis and Window Sun possible the lG Shade Design, design review landscape Design in process
my require Public ROW, additional exterior design treatment be applied to this project. Fee Summary Per Discipline Basic Services Consultant Name Soecialtv Total Fee Comments RossDrulisCusenbery
Architect $342,897 Architecture, Inc. Hobach -Lewin Inc. Structural Engineer $29,500 O'Mahoney I\< Meyer Electrical Engineer $47,500 15000 Inc. Mecha nical/Plu mbing $32,000 Engineer
Green Valley Civil Engineer $46,000 HLD Group landscape Architect $12,800 A: SubTotal $510,697 Specialtv Consultants and Fees Charles Salter Acoustic $15,000 Associates Kleinfelder Geo
Technical Report $15,300 Kleinfelder Geo Tech Construction $16,100 Hourly, Verify. Observation Green Valley Topographic Survey $1.2,200 MackS Cost Estimation $25,000 Reimbursable $20,000
Expenses Allowance B: Sub Total $103,600 Total AlE Fees (A+ B) $614,297 .<
(J RossDrulisCu5enbery ArCil,[ecture, Inc. Proposal for Los Gatos Pollee Services Building: Architecture and Engineering Services Page 5. RDC is available to begin services within 10
business days of receipt ofthe Notice to Proceed from the Town of Los Gatos. Please contact me should you require clarification. Thankyoufor your consideration. Sincerely, Michael
B. Ross, AlA
Exhibit B AMENDMENT TO AGREEMENT This AMENDMENT TO AGREEMENT is entered into this the 6th day ofApril, 2009, by and between the Town of Los Gatos, State of California, herein called
"Town," and Russ Drulis Cuseubery Inc, herein called "Consultant."RECITALS A. Town and Consultant entered into an agreement for design consultant services in March, 2007 ("Agreement"),
a copy of which is attached hereto as (Exhibit A) and incorporated herein by reference. B. Additional design services for Project 07-22 -Los Gatos/Monte Sereno Police Operations Building
Proj ect were required after the execution ofthe agreement in order to redesign the project to meet budgetary requirements. These design services were paid for with contract funds originally
intended for construction support services. An additional $10,020.00 is required to cover the costs associated with construction support servIces. AMENDMENT 1. Section 6 (Compensation)
ofthe Agreement is hereby amended to add $10,020.00 to the total contract to cover the costs costs associated with construction support services for this project in accordance with (Exhibit
C) attached hereto and incorporated herein by this reference. 2. All other terms and conditions ofthe Agreement dated March 2007 remain in full force and effect.
IN WITNESS WHEREOF, the Town and Russ Drulis Cusenbery Inc. have executed this Agreement as of the date indicated on page one (1). Town of Los Gatos, by: Greg Larson Town Manager Recommended
by: Todd Capurso Director of Parks and Public Works ATTEST: Clerk Administer Approved as to Form: Orry P. Korb, Town Attorney Russ Drulis Cusenbery Inc.
EXHIBITC 18294 Sonoma Highway Sonoma CA 95476 TEL 707 996 8448 FAX707 996 8542 ARCHITECTURE March 30, 2009 Kevin Rohani, P.E., Town Engineer Parks and Public Works Department Town ofLos
Gatos Ave. Los Gatos CA Reference: Revised Proposal for Los Gatos Police Services Building: Additional Architecture and Engineering Services -Detectives'Area,
Rooftop Antenna & Room #110 Door Dear Kevin: RossDrulisCusenbery Architecture, Inc. (RDC) is pleased to submit this proposal for additional Architectural and Engineering Construction
Contract Administration services for the Los Gatos Police Department project. Redesign of Detectives' Area RDC will revise the layout of the Detective's Area so that it has full height
walls similar to the original Bid Set. The main difference will be that the transom windows originally designed to surround this area will be deleted and the walls will be gypsum board.
The ceilings will remain lay-in tile as is currently shown, but the grid, light and diffuser locations will be revised. The proposed fixed fee for this additional service is as follows:
Architect Mechanical Engineer Electrical Engineer Structural Engineer Total Detectives' Area 920.00 287.S0 5,032.50 Structural Analysis for Rooftop
Antenna (Time & Expenses) RDC and its structural engineer will provide a structural analysis for relocating the antenna to the rooftop. The fees for this additional design will be computed
hourly plus expenses. The estimated cost is as follows: Architect Structural Engineer Total Rooftop Antenna 8 hrs $1so 862.S0 2,062.50 Additional Door@Room 110 (Time
& Expenses) RDC will provide design revisions to add another door into the Interview/Breakout Room, The fees forthis additional design will be computed hourly plus expenses.
The estimated cost is as follows:
RossDrulisCusenbery Architecture, Inc. March 30, 2009 Page 2 of 2 Architect Total· Additional Door· Grand Total Sincerely, 19.5 hrs $150 2,925.00 2,925.00 $10,020.00 Michael B. Ross,
AlA, CEO RossDrulisCusenbery Architecture, Inc.