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08 Staff Report - Environmental Review for New Library 8 DATE: TO: FROM: SUBJECT: MEETING DATE: 03/16/09 ITEM NO. COUNCIL/AGENCY AGENDA REPORT March 12, 2009 MAYOR AND TOWN COUNCIL! CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY 􀁾 GREG LARSON, TOWN MANAGER/EXECUTIVE DIRECTORh ENVIRONMENTAL REVIEW FOR NEW LIBRARY ADOPT A RESOLUTION AUTHORIZING THE TOWN MANAGER TO DIRECT GEIER & GEIER CONSULTING, INC. TO CONDUCT ENVIRONMENTAL REVIEW FOR THE NEW LIBRARY PROJECT IN AN AMOUNT NOT TO EXCEED $100,758. RECOMMENDATION: Adopt a resolution authorizing the Town Manager to direct Geier & Geier Consulting to conduct enviromnental review for the new library project in an amount not to exceed $100,758. BACKGROUND: In November and December 2008 the Town Council considered the conceptual design for the new Town library. The conceptual design defines the project for the environmental review and land use approvals. On January 20,2009 Council authorized the Town Manager to execute an agreement with Noll & Tam Architects for schematic design through construction administration services for the library project. Commencement of the enviromnental review represents the beginning of the Planned Development process for the Library proj ect. DISCUSSION: The Town's environmental consultant, Geier & Geier Consulting, submitted a proposal and cost estimate for prepamtion of a focused EIR. The draft scope of work is described in Attaclnnent 1. The existing contract with the consultant covers the work that will be done and a new agreement is not needed. PCVA.A_VI.A􀁾 Lcho PREPARED BY: PAMELA S. JACOBS ASSISTANT TOWN MANAGER Reviewed by: 􀁾􀁾JAssistant Town Manager/Deputy Director Town Attorney/General Counsel Clerk Administrator/Secre tary__ 􀁆􀁩􀁮􀁡􀁮􀁣􀁥􀀢􀀧􀁊􀁬􀁊􀁩􀁩􀀭􀀭􀁾􀁴 __Connnunity Development Rev;,ed: 3112/09 2:52 PM PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: APPROVAL OF PREPARATION OF EIR FOR NEW LIBRARY March 16, 2009 FISCAL IMPACT: The cost ofthe focused EIR is estimated to be $100,758 (see Exhibit 1 to Resolution). This includes the cost of several contractors for preparation of studies relative to aesthetics, hazardous materials, and histOlica1 and cultural resources. Funds are available in the library project budget. CONCLUSION: Staff recommends that the Council adopt the resolution (Attaclunent 1) authorizing the Town Manager to direct Geier & Geier Consulting to commence with the environmental review tor the new library. Attachments: 1. Resolution with proposal for preparation oflibrary EIR (Exhibit A) Distribution: Geier & Geier Consulting, P. O. Box 5054, Berkeley, CA 94705-5054 BNL:SD N:\DEV\SUZANNE\COUNCIL\REPORTS\FWD. TO TC\ADVANCEDPLANNING\ENVTCONSULTANT,DOC RESOLUTION 2009 -RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER TO DIRECT GEIER & GEIER CONSULTING TO CONDUCT ENVIRONMENTAL REVIEW FOR THE LffiRARY PROJECT RESOLVED, that the Town ofLos Gatos Town Council has reviewed conceptual plans for the new Town Librmy; and RESOLVED, that the Council has authorized the Town Manager to execute and agreement with Noll & Tmn Architects for schematic design through construction administration services for the project; and RESOLVED, that the next step in the process is to COlmnence with environmental review of the project; and RESOLVED, that the Town has a contract with Geier & Geier Consulting (GGC) for environmental assessment services; and RESOLVED, that project managers Valelie and Frederick Geier ofGGC have submitted a proposal and cost estimate for preparation of a Focused Enviromnental hnpact RepOli (ErR); and RESOLVED, by the Town Council that the TOWN OF LOS GATOS enter into an agreement for services by the environmental consultant. FURTHER RESOLVED, by the Town Council that the Town Manager is authorized to direct the consultant to conduct the environmental review, consistent with the scope ofwork attached hereto as Exhibit I, on behalf of the TOWN OF LOS GATOS. Page 1 of2 Attachment 1 PASSED AND ADOPTED at a regular meeting of the Town Council held on the 16th day of March, 2009, by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA N:IDEVIRESOSILIBRARYENVREV-031609.DOC Page 2 of2 GEIER & GEIER CONSULTING, INC. Memorandum To: Date: March 12,2009 From: Subject: Ms. Suzanne Davis Valerie Geier and Frederick Geier Proposal to Prepare an EIR: Los Gatos Library Geier and Geier Consulting, Inc. (GGC) is pleased to submit this proposal to prepare the Environmental Impact Report (EIR) for the proposed Los Gatos Library, which is to be adjacent to Civic Center on Villa Avenue. As indicated on the site plan dated 12/8/08, project development would include the removal of five existing residences, followed by construction of a two-story library building and two surface parking lots. Based on the parking report, the library would be approximately 40,000 square feet. No subsurface facilities are proposed. The existing Fiesta Way and the west end of Villa Avenue would be eliminated and incorporated into surface parking lots. Project access would be from East Main Street via aisleways in these su rface parking lots, which would extend from East Main Street to the south side of Villa Avenue. Since the existing library space will be vacated when the proposed library is completed, use of the vacated space will need to be defined by the Town and considered in the CEQA Impact analysis. For this project, Frederick Geier will serve as Project Manager, while Valerie Geier will be Technical Director for this project. Our in-house capabilities will be complemented by the expertise of the following subconsultants: William Kanemoto & Associates (WKA) will complete the aesthetics/visual analysis, Carey & Company will evaluate the historical significance of existing homes on the project site, Holman & Associates will be responsible for the archaeological resources evaluation, and PIERS Environmental Services, Inc. will complete the Phase I ESA for the hazards evaluation. WKA completed the visual simulations for the Old Town EIR, while Holman & Associates has completed archaeological studies for numerous projects (including the Highlands of Los Gatos EIR). PIERS was retained by the Town in 2002 to complete the Phase I studies for the two residential properties on Fiesta Way. Scope of Work Upon authorization by the Town, GGC will proceed with field studies to supplement technical studies already completed by the Town for the project. The following tasks will be performed to complete the environmental documentation process for the project. P.O. Box 5054 • Berkeley, CA 94705-5054 • 510.644.2535 • 510.644.2534 FAX • www.geierconsulting.com Exhibit 1 Memo to Suzanne Davis March 12, 2009 Page 2 of9 Task 1: Initial Study (IS), Notice of Preparation (NOP), and Administrative Draft Environmental Impact Report (ADEIR) GGC will prepare the IS and NOP in accordance with CEQA Guidelines. The IS will include a project description and evaluation of all environmental topics. For any impacts determined to be potentially significant, the IS will include explanatory discussions identifying the environmental issues that will need to be addressed in the EIR (proViding justification for a focused EIR). The decision to include an environmental topic in the focused EIR will be based on whether the impact would be less than significant and/or whether there is sufficient information to make a determination. For example, if a detailed technical study is required to make an impact determination (such as traffic and parking), this topic will be deferred to the El R so as not to delay completion of the Initial Study and NOP and to keep the environmental review process moving forward. This scope of work assumes that the Town will distribute the NOP as required byCEQA. Under each environmentai topic of the focused EIR, the EIR will describe the existing environmental setting, outline significance threshoids, describe methodologies employed to assess impacts, identify significant impacts based on these thresholds, identify mitigation measures proposed as part of the project or recommended by the Ei R, and then define whether or not the measures have mitigated significant impacts to a less than significant level. The EiR will conform to all of the requirements identified by CEQA. Based on preliminary discussions with Town staff, the Town wiil provide a number of technical studies that will be required for the EIR, as indicated beiow. While the IS and focused EIR will address all environmental topics required by CEQA, it is expected that detailed analysis will be required under the following topics: • Aesthetics: A detaiied visual analysis will be required in the EiR due to the visual sensitivity of this area. The visual impacts are typically defined by visual impacts on public viewing areas such as parks, schools, roads, etc. Given the project's location adjacent to the Civic Center and East Main Street, both public viewing areas, it wiil be important to evaluate the project's visual impact from these two key viewpoints. Nighttime illumination could also be an issue depending on the design option ultimately seiected by the Town. William Kanemoto & Associates (WKA) will be responsible for completing the visual analysis. WKA will consult with Town staff to determine two key viewpoint locations. Visual simulations of the proposed library and parking lots will be prepared by WKA from these two viewpoints. WKA will prepare an accurate and realistic 3D computer model of the proposed library and associated facilities based on plans and elevations to be provided by the City. The model would then be used to produce realistic computer-generated simulations from viewpoints to be selected in consultation with the City. The level of detail and realism of the simuiation would reflect the level of design detaii and other information available, and will include proposed streetscape, people and vehicles. For purposes of cost estimation, we assume that two simulations would be required. Memo to Suzanne Davis March 12, 2009 Page 3 of9 The visual analysis will focus on CEQA significance criteria: (1) changes in visual character due to proposed removal of existing homes and landscape trees, as well as development of the library building and surface parking lot (including consistency of building mass and design with surrounding/adjacent development): (2) light and glare impacts; and (3) consistency with pertinent Town General Plan policies. The analysis will not address architectural issues since the Town will address these during the project review process. • Air Quality and Climate Change: GGC will estimate the project's air pollutant emissions and compare them to BAAQMD significance thresholds for criteria air pollutants. GGC will also complete an evaluation of the project's impact on climate change. This analysis will entail an estimate of greenhouse gas emissions associated with the project (construction and operation) as well as a discussion of project's consistency with AB32 (Giobal Warming Solutions Act) goals. The significance determination for this impact will largely depend on the extent of green building measures that are incorporated into the project design (e.g., LEED standards). • Biological Resources: The Town's consulting arborist, Arbor Resources, will provide a tree evaluation that evaluates the direct and indirect impacts of project construction on the longterm health and vigor of existing trees on the site. Preliminary review of the site indicates no other sensitive biological resources on the project site. Therefore, this analysis will focus on proposed tree removal impacts and tree replacement. • Cultural Resources: Carey & Co. Inc. wili evaluate the historical significance of the five existing homes on the project site, and determine the impacts of proposed demolition/removal of these homes. Carey & Co. wiil provide all necessary documentation (e.g. DPR Forms) in the event any of these homes are determined to be historically significant. Holman & Associates will evaluate the project's potentiai effect on archaeological resources (including historical archaeology). Holman will complete a records search at the Archaeologicai Clearinghouse at Sonoma State University and conduct a field reconnaissance to determine the potential to encounter archaeological resources. Recommendations will be provided to ensure than any known and unknown resources are adequately protected. • Geology, Seismicity, and Soils: In 1990, the Town retained Terratech, inc. to complete a preliminary geologic and geotechnical survey of the library site. This survey included subsurface trenching to determine the potentiai for surface fault rupture and only included the portion of the project site located south of Villa Avenue. The portion of the site located north of Villa Avenue is traversed by a trace of the Berrocal Fauit, but the fault location was not confirmed by this study. In addition, the Terratech study oniy confirmed the absence of the fault in the area south of the existing sidewalks that extends along the south side of Villa Avenue. The preliminary site plan indicates that the proposed library would extend over Villa Memo to Suzanne Davis March 12, 2009 Page 4 of9 Avenue, and the area under Villa Avenue was not explored by Terratech. Terratech also identified two possible landslides on the hill located south of the site as well as a mine tunnel entrance. Exploratory trenching will need to be completed in the vicinity of Villa Avenue to confirm that the proposed library footprint would not be located on a fault trace. Additional detailed geotechnical investigations will be required to determine the potential for other hazards such as landslides, expansive soils, slope instability hazards associated with the mine tunnel, and groundshaking. GGC will summarize findings of these investigations. • Hazards: The project site is comprised of six residential lots, and there are currently five residential structures that would be removed as part of project development. Past land uses on the project site need to be confirmed in order to determine the potential to encounter hazardous materials. Records indicated that Phase 1 Environmental Site Assessments (ESA) have been completed on some or all of these six lots. However, some or all were completed more than six months ago and will need to be updated. PIERS Environmental Services will update and complete a Phase I ESA for the entire project site. GGC files indicate that a Building Conditions Assessment (including inspection for asbestos) may have been done on some or all of these homes. While surveys for asbestos and lead-based paints will need to be done prior to construction, these surveys are not required for the CEQA analysis. CEQA documentation will include recommendations to ensure these hazards are properly surveyed and abated prior to building demolition/removal. The General Plan's Fire Hazard Area Map indicates the project site is located within the Fire Hazard Area. GGC will address wildfire hazards and review the project design for consistency with applicable General Plan policies. • Hydrology and Water Quality: Since the project possibly involves disturbance of more than one acre, GGC will identify jurisdictional agencies and possible requirements, such as a storm water pollution prevention plan (SWPPP) and non-point source measures to minimize or eliminate pollutant discharges from construction activities and from developed areas after construction (pursuant to C.3 requirements). GGC will complete this analysis, but will rely on Town Engineering to evaluate the adequacy of existing storm drain capacity to accommodate increased runoff associated with the proposed project. • Land Use: The project site is currently designated by the General Plan as Medium-Density Residential, while the site is zoned Multi-Family Residential (RM:5-12). It appears that the project site will require a General Plan amendment and rezoning, although such amendments are not considered to a significant environmental impacts. Nevertheless, the EIR will examine the project's consistency with existing General Plan policies and zoning requirements that pertain to the proposed project. In addition, this analysis will examine existing surrounding public, residential, and commercial land uses, and evaluate compatibility of the proposed project with these uses. Land use compatibility criteria will include consideration of the combined or cumulative effect of project-related noise, aesthetics/visual, and traffic impacts. GGC will rely on Town staff's evaluation of the Memo to Suzanne Davis March 12, 2009 Page 5 019 project's consistency with General Plan, Zoning Ordinance and applicable design guidelines to complete this analysis. • Noise: The proposed library use is considered a noise-sensitive use. Therefore, a 24-hour noise measurement wiil be conducted at the project site to ensure that the proposed use is compatible with existing and future noise levels at the site. in addition to noise compatibility, the noise analysis wiil identify project-related operational noise impacts due to increased traffic and parking activities as well as operation of mechanical equipment associated with the proposed new library building. Specifically, the noise analysis will evaluate potential changes in the local noise environment from the proposed expansion of surface parking on the project site as well as traffic circulation changes on local streets that could result from the proposed project. Project-related mechanical equipment wiil be reviewed for conformance with the Town's Noise Ordinance. The noise analysis will also evaluate shortterm noise impacts resulting from project-related construction activities including operation of construction equipment on-site and increased truck traffic on local streets. Potential impacts on any identified sensitive receptors wiil be assessed, and measures to reduce the impacts of construction and operational noise wiil be recommended as necessary. • Traffic, Circulation, and Parking: The Town's consulting traffic engineer, TJKM, wiil be responsible for preparing the detailed traffic and parking, analysis. TJKM's findings and recommendations will be presented in the EI R. GGC assumes that TJKM wiil adequately address project-related and cumulative traffic impacts on local roadways and intersection operations (including CMP intersections) as weil as traffic safety impacts associated with project-related increases on local roadways. While the Town has provided a calculation of the existing parking supply and the number of spaces that wiil be required, an evaluation of the adequacy of the proposed parking supply will need to be completed by TJKM. • Topical Issues Required by CEQA: The EIR will include topics required by CEQA including Effects Not Found to be Significant, Growth-inducing Impacts, Cumulative Impacts, and Significant Unavoidable Adverse Impacts. It is anticipated that the foilowing topics will be determined to have less-than-significant impacts and will not require detailed impact analysis: Agriculture Resources, Air Quality, Climate Change, Mineral Resources, Population and Housing, Public Services/Utilities, and Recreation. Early in the process, GGC wiil work with Town staff to develop up to four alternatives lor the project. The foilowing possible alternatives could be evaluated in the EIR: No Project Alternative, Reduced Project Alternative, Off-site Project Alternative (only if there are other suitable sites on Town-owned properties), and Modified Design Alternative. The latter alternative would represent an alternative design that incorporates ail the design-related mitigation measures recommended in the EI R. Alternatives wiil be evaluated at a more general level of detail than the project, and the degree of impact will be compared to project impacts. Memo to Suzanne Davis March 12, 2009 Page 6 of9 Deliverables: 5 Copies of the Draft IS and NOP 25 Copies of the Final IS and NOP 5 Copies of the Administrative Draft EIR Task 2: Prepare Draft EIR After Town comments are received, GGC will incorporate requested changes and prepare the Draft EIR. It is assumed the Town will be responsible for distributing the Draft EIR to all agencies and individuals included on the distribution list, as well as preparation and distribution of the Notice of Completion for the EIR. Deliverables: 60 Copies of the Draft EIR Task 3: Final EIR (Responses to Comments Document) and Mitigation Monitoring and Reporting Program After all written and oral comments are received, GGC will respond to ail relevant comments and prepare the Responses to Comments document (RTC), or Final EIR, consistent with CEQA Section 15132. This document will inciude a summary of comments received at the Planning Commission public hearing, copies of ail written comments, and responses to all CEQA-relevant comments. GGC assumes that the Town wiil provide transcripts of the public hearings. In accordance with AS 3180, a Mitigation Monitoring and Reporting Program (MMRP) will be prepared. The MMRP will specify the timing and issues that need to be adequately addressed in this program. The MMRP will be provided as an attachment to the Responses to Comments document. Deliverables: 5 Copies of Draft Response to Comments document 40 Copies of the Response to Comments document Task 4: Attend Public Hearings Under the terms of this proposal, GGC (Frederick and Valerie Geier) will attend up to three public hearings: two meetings before the Planning Commission and one before the Town Council. Attendance at any additional meetings or hearings, or attendance by other specialist subcontractors will be on an extra-service basis. Memo to Suzanne Davis March 12, 2009 Page 7 019 Schedule GGC will be able to commence work upon authorization by the Town. We estimate the following schedule for completion of the work program: Task Receive Authorization to Proceed Duration March 16, 2009 Task 1: Task 2: Task 3: Task 4: IS, NOP, ADEIR Staff Review Complete Final IS IS/NOP Comment Period Prepare Administrative Draft EIR Staff Review Prepare Draft EIR Public Review Period Prepare Response to Comments Document and Mitigation Monitoring and Reporting Program Public Review Attend Public Hearings April 13 (4 Weeks) April 20 (1 Week) April 27 (1 Week) April 28 to May 28 (30 Days) May 28 to July 23 (8 Weeks) July 23 to August 6 (2 Weeks) August 6 to August 20 (2 Weeks) August 21 to October 2 (45 Days) October 2 to October 30 (4 Weeks) October 30 to November 13 (15 Days) According to Town Hearing Schedules The amount of time required by Town staff for document review is assumed and subject to variation at the discretion of the Town. The schedule for for the ADEIR assumes responses to the NOP do not raise any substantial new issues and that technical studies are provided by May 28'h, when the ADEIR is scheduled to begin. This schedule also assumes that comments are typical in volume and do not require any new technical studies in addition to those already anticipated. Costs GGC proposes to undertake the scope of work described above, including the preparation of administrative and public review environmental documents and attendance at up to three public hearings for a fee of labor and expenses not to exceed $100,758. Services beyond those specified in this proposal will be billed on a time-plus-expenses basis or negotiated under a separate contract. Fees will be billed on a monthly basis. A breakdown of costs by personnel, time, and expenditures for each of the tasks identified in this proposal is provided as follows: Memo to Suzanne Davis March 12, 2009 Page 8 of9 I Hours Tasks I F. Geier V. Geier Slaff WKA PIERS Holman Carey Total Hours 1. Initial Studv I Needed to focus out topics) PreDare Initial Study 24 10 34 2. Administrative Draft EIR Project Mana emenUEditin 60 30 90 Word Processina 40 40 Graohics 30 30 Introduction 4 4 Summary 6 6 Project Description 6 6 Environmental SeUina/lmoactsl Mitiaation Aesthetics 4 $11,840 Air Quality and Climate ChanQe 16 16 Biological 􀁒􀁥􀁾􀁯􀁟􀁵􀁲􀁣􀁥􀁳 12 12 Cultural Resources 16 $1,500 $8,910 16 Geology 􀁡􀁮􀁤􀁾􀂧􀁥􀁩􀁾􀀡􀁮􀁩􀁣􀁩􀁴􀁶 12 􀁾 -12 􀀭􀁾 Hazards and Hazardous Materials 8 􀀭􀀭􀁾 􀁾 g500 ----􀀭􀀭􀁾􀁾 8 􀁾􀀭 Hvdrology and Water Quality 20 io Land Use and Planning 16 16 Population and Housing 16 Traffic, Circulation, and Parking 16 16 Noise 24 24 Public Services ancf uiifities 4 4 Reouired ConsideratIons 12 8 20 3. Draft EIR Prepare Draft EIFC 16 16 8 $944 40 4. Responses tc! qgmments Document and Mitiaation MOfJJtotlg Program Preoare Resoonses to Comments 40 I 40 16 96 5. 5. Public Hearin.gs I Attend Three Hearinqs 20 I 20 40 I I I I I I Total Hours 280 196 94 570 Hourlv Rate $135 $135 $65 Labor Costs $37,800 $26,460 $6,110 $12,784 $2,500 $1,500 $8,910 $96,064 Direct Exoenses $4,694 Inclusive Inclusive Inclusive Inclusive $4,694 Total Cost $75,064 $12,784 $2,500 $1,500 $8,910 $100,758 NOTES: Printing and distribution costs include 5 Draft ISs, 25 ISs, 5 ADEIRs, 60 DEIRs, 5 Draft RTCs, and 40 Final RTCs. Labor estimate for Task 3 assumes about 75 comments are received and require responses. If an excessive number of comments are received or additional analysis is required, there may be additional costs. Client Responsibilities GGC assumes that the Town will provide the following information: 1. Two hard copy sets of project plans (including a grading and drainage plan) and electronic files, and one CD/DVD with electronic files containing project plans in pdf format 2. Detailed studies as outlined in the above scope of work, which includes: • Arborist's Report (Arbor Resources) • Updated Detailed Geotechnical Investigation (addressing proposed building footprint and surface fault rupture hazards) Memo to Suzanne Davis March 12, 2009 Page 9 019 • Traffic and Parking Study (TJKM) • Staff Evaluation 01 General Plan, Zoning Ordinance and applicable design guidelines Items #1 and #2 should be provided at least six weeks prior to completion of the EI R. Remaining items should be provided at least four weeks prior to completion of the Administrative Draft EIR.