15b Staff Report - Special Meeting MinutesDRAFT Council Agency Meeting 12/15/08
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MINUTES OF THE TOWN COUNCIL SPECIAL MEETING
DECEMBER 8, 2008
The Town Council of the Town of Los Gatos conducted a Special Meeting on
Monday, December 8, 2008 at 7:00 P.M.
TOWN COUNCILIPARKING AUTHORITYIREDEVELOPMENT AGENCY
MEETING CALLED TO ORDER
ROLL CALL
Present: Mayor Mike Wasserman, Vice Mayor Diane McNutt, Council Member
Joe Pirzynski, and Council Member Barbara Spector.
Absent: Council Member Steve Glickman
PLEDGE OF ALLEGIANCE
Ari Schreiman, 4th grader from Lexington Elementary School, led the Pledge of
Allegiance. The audience was invited to participate,
CLOSED SESSION REPORT
There is no Closed Session scheduled for this meeting.
CERTIFICATION OF MUNICIPAL ELECTION
1. Adopt resolution certifying the November 4, 2008 General Municipal
Election and declaring the election results. RESOLUTION 2008-133
MOTION: Motion by Council Member Barbara Spector to adopt
resolution certifying the November 4, 2008 General
Municipal Election and declaring the election results.
Seconded by Council Member Joe Pirzynski.
VOTE: Motion passed unanimously.
Swearing in of Steve Rice, Council Member and Barbara Spector, Council
Member
Jackie Rose, Clerk Administrator, conducted the swearing in ceremony for
Council Members Steve Rice and Barbara Spector.
ROLL CALL OF NEW COUNCIL
Present: Mayor Mike Wasserman, Vice Mayor Diane McNutt, Council Member
Joe Pirzynski, Council Member Steve Rice, and Council Member Barbara
Spector.
Absent: None.
Council Member Barbara Spector
Thanked the community and her volunteers for the hard work on her campaign.
Council Member Steve Rice
Thanked the voters of Los Gatos for their trust in him to be a Council Member
and for all the community support.
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COUNCILITOWN MANAGER REPORTS
Council Matters
Mayor Mike Wasserman
• Presented Linda Lubeck-Speicher with a commendation/plaque for her
years of service to the Town and community as the Elected Town
Treasurer.
• Presented Marian V. Cosgrove a commendation/plaque for her years of
service to the Town and community as the Elected Town Clerk.
Ms. Lubeck-Speicher
• Thanked the Town and the residents for their support.
Ms. Cosgrove
• Thanked the Town and community for their support and commented on
the duties of the Town Clerk.
Manager Matters
Mr. Larson
• Commended Town staff and the community volunteers for their work to
put on the annual Town Tree Lighting and Holiday Parade.
VERBAL COMMUNICATIONS
Mr. Leonardis
• Commented on the new Town Council and on the hope for congenial
discourse from the public.
Mr. Davis
• Commented about Erica Rix and her ordeal last month and commended
everyone who helped her through the accident.
• Commended her for leading the Pledge of Allegiance at the last Town
Council meeting.
• Commented against former Council Member Steve Glickman.
Closed Verbal Communications.
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Mayor Mike Wasserman requested that the Town join him in a moment~of
silence to honor the memory of Los Gatos High School student Mike Halpin who
passed away last week,
Mayor Mike Wasserman requested a 5 minute recess at 7:25 p.m. The meeting
resumed at 7:32 p.m.
PUBLIC HEARINGS
There are no Public Hearings scheduled for this meeting,
OTHER BUSINESS
2. Conceptual Design for New Library
a. Discuss and provide input on Draft Conceptual Design for new Library
b. Authorize Town Manager to execute first amendment to agreement
with Noll & Tam Architects to extend the term of the agreement to
June 30, 2009
Staff report made by Pamela Jacobs, Assistant Town Manager.
Chris Noll, Noll & Tam Architects
Presented a Power Point presentation on the site plan and the conceptual design
of the new Library building.
Council Comments
• Requested clarification about traffic flow and employee parking for the
portion of Villa Avenue behind the Civic Center/Police Station.
• Questioned the impacts to access points and traffic flow on Villa Avenue.
• Questioned traffic flow to the proposed parking areas.
• Suggested to encourage staff parking in the outer parking areas of the
Civic Center.
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Other Business Item #2 continued
Mr. Noll
• Clarified that the portion of Villa Avenue behind the Civic Center would be
closed off and may be utilized for parking.
• Commented that they looked at many options for parking and felt that the
current conceptual design was the most effective for traffic flow and the
number of parking spaces.
Mr. Noll continued with the Power Point presentation on the Conceptual Design
for the new Library.
Open Public Comments
Ms. Olson
• Questioned the possibility of radiant heating and if the louvers could be
used as part of the interior design.
Mr. Davis
• Commented that the buildings are too square and boxy looking.
• Commented that the proposed building should look more like the
older buildings in Los Gatos.
• Commented that the proposed Library should not be built during these
hard economic times.
• Commented that the current lighting at the Civic Center parking lot is
obsolete and should be replaced as part of the project.
Mr. Vanderlan
• Questioned if the existing parking at the east side of the library could be
used for employee parking.
• Questioned if there is a different cost for each design option.
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Other Business Item #2/Public Comments - Continued
Mr. Baum
« Commented that the conceptual design of the new library is very pleasant.
Ms. Quintana
• Questioned if the historic structures along Fiesta Way would be relocated.
« Suggested that the use of light for the new Library be warm and inviting.
• Suggested using local products as much as possible and that she would
like to see outdoor patios and indoor quiet areas.
• Commented that the current Library is insufficient.
Ms. Jacobs
• Clarified that the current historic homes will be going through the Town's
Historic Preservation process and that the Town, may have to relocate one
of the homes.
Clarified that the parking at the perimeter of the Civic Center would be
designated for employee parking.
Mr. Noll
• Clarified that they will be looking at all kinds of heating options and that
the louvers may be used on the exterior and interior of the proposed
building.
Council Discussion
• Commented that the community feels that it is time for a new Library.
• Commented that there would be cost differences with different designs,
but that the Town would build the Library within the current budget.
• Commented that the Friends of the Library have a fund raising goal of 2
million dollars to furnish the new Library.
Commented that anyone who would like to make a donation may call 408-
397-7900.
• Questioned if the materials used would be compatible with the existing
Civic Center Building.
• Commented on supporting the conceptual design of Option 1.
• Would like to see more brick to tie in the new Library building with the
Current Civic Center building.
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Other Business Item #2/Council Discussion - Continued
• Suggested the use of golden or white light for the exterior of the design.
• Commended the sustainable features and the use of glass.
• Questioned the height of the building.
• Commented that the Library designs would tie in the Neighborhood Center
and the Civic Center.
Commented that option 1 would be preferable if the design would be
within the budget.
Supports the pop-out design for the teen area.
• Commented that the design should be warm and inviting to the
community.
• Would like to see a balance of light on the North side of the structure.
• Consensus would be to pursue Option 1 for the new Library design.
Mr. Noll
• Clarified that they did not want to mimic the Current Civic Center by using
the same brick as part of the design.
• Commented that they were also moving away from the concrete which
was used for the current Civic Center.
• Clarified that the second story would be about 16 feet which would allow
more natural light.
• Clarified the use of louvers to control the natural light.
Ms. Conaway
• Commented that there would be a quiet room as well as a room where the
community could work on projects and that the project room would not
restrict noise.
• Commented that the location of functions within the building has great
promise for the provision of Library services.
Closed Public Comments
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Other Business Item #2 - Continued
MOTION: Motion by Council Member Barbara Spector to
authorize Town Manager to execute first amendment
to agreement with Nall & Tam Architects to extend the
term of the agreement to June 30, 2009.
Seconded by Vice Mayor Diane McNutt.
VOTE: Motion passed unanimously.
ADJOURNMENT
Attest:
Jackie D. Rose,'Clerk Administrator