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01 Staff Report - Treasurer's Reports for August & September 2008~pW N OTC fps GAZpS DATE: TO: FROM: SUBJECT: COUNCIL AGENDA REPORT October 29, 2008 MAYOR AND TOWN COUNCIL LINDA SPEICHER, TOWN TREASURER MEETING DATE: 11/03/08 ITEM NO. 1 TREASURER'S REPORTS FOR AUGUST & SEPTEMBER 2008 RECOMMENDATION: Accept reports as attached. DISCUSSION: Attached for your review and acceptance are the Treasurer's reports for the months of August and September 2008. Progressively deteriorating conditions in the U.S. and world financial system dominated news headlines as the U.S. government acted to take mortgage giants Fannie Mae and Freddie Mae under conservatorship. Per Council's request, approximately $1.5 million of Fannie Mae/Freddie Mac investments were sold or matured, leaving a remaining balance of approximately $6.5 million in these investments. The U.S. government's action to honor Fannie and Freddie's debt obligations resolved a potential source of uncertainty regarding the safety of these notes. The Town's portfolio interest average yield of 3.56% is approximately 1.2% lower than a year ago, reflecting a series of reductions in interest rates the past twelve months by the Federal Reserve and the "flight to safety" by investors to the Federal Treasury notes, causing interest rates to decline. Treasurer's fund cash balances have declined over the past few months, but this is normal cash flow activity for the early part of the fiscal year. As the property taxes are received over the next couple of months the Treasurer's funds typically begin to grow back to prior levels. Attachment: Treasurer's reports dated October 29, 2008 PREPARED BY: Linda L. Speicher, Town Treasurer Reviewed by: Manager Assistant Town Manager Town Attorney Clerk 6y' Finance Community Development Revised: 10/30/08 4:36 pm Meeting date: November 3, 2008 Item No: Town of Los Gatos Treasurer's Report for the month ended August 31, 2008 Submitted October 29, 2008 by Linda L. Speicher Distribution; Town Clerk Town Manager Town Council Town of Los Gatos Summ ary Investment Information August 31, 2008 Weighted Average Portfolio Yield: 3.56% Weighted Average Maturity (days) 429 This Month Last Month One year ago Portfolio Balance $74,560,416 $76,014,723 $68,133,279 Benchmarks/ References: Town's Average Yield 3.56% 3.60% 4.88% LAIF Yield for month 2.78% 2.79% 5.25% 3 mo. Treasury 1.74% 1.73% 4.73% 6 mo. Treasury 1.970/a 1.92% 4,78% 2 yr. Treasury 2.38% 2.82% 4,12% 5 yr. Treasury (most recent) 3.13% 3.44% 4.25% Prime rate 5.00% 5.00% 8,25%_ Most recent auctions of Freddie Mac or Fannie Mae Reference Notes: 3 yr. Freddie Mac (09/04/08)) 3.23% 2 yr. Fannie Mae (09112108) 2.90% Portfolio Maturity Profile 3 - 5 ycars 14% 2 - 3 years 1301o 1-2, 13 - t year 60%n Compliance: The Town's investments are in compliance with the Town's investment policy dated May 1, 2008 and also in compliance with the requirements of Section 53601 of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months. Page 1 Town of Los Gatos Portfolio Allocation & Treasurer's Fund Balances August 31, 2008 Fund Balances - Beginning of Month/Period Receipts Disbursements Fund Balances End of Month/Period Portfolio Allocation: Union MM US Govt Agencies Local Agency Investment Fund Subtotal - Investments Reconciled Demand Deposit Balances Total Treasurer's Fund Month YTD $76,014,722.52 $76,714,634.03 1,953,851.90 4,540,572.24 (3,408,158.78) (6,694,790.60) $74,560,415.64 $74,560,415.67 $1,649,495.50 40,602,763.22 31.577.981.68 73,830,230.40 730,185.27 $74,560,415.67 Local Agency Invesunent run([ 42.8% Treasury, Agencies, & Corp. Notes 57.8% Treasurer's Fund Balances $78,000,000 $76,000,000 - $74,000,000 $72,000,000 ra W 4 $70,000,000 $68,000,000 M $66,000,000 $64,000,000 $02,000,000 . - 0 O O o o o 4 C? p p o O O page 2 Portfolio Investment Allocation Union MM 2.2% Town of Los Gatos Non-Treasury Restricted Fund Balances August 31, 2008 Previous Ending Balance Deposits Interest Withdrawals Balance Non-Treasury Funds: Downtown Parking District 12120/02 $267,791.67 $1,026.16 $268,817.83 Note I Certificates of Participation Reserve Fund (Lot 4) 257,155.25 320.90 3,018.99 254,457.16 Note 2 Cert. of Participation Lease Payment Fund (Lot 4) 222,864.97 3,018.99 248.52 222,125.00 4,007.48 Note 3 Cert. of Participation 2002 Series A Const. Fund 262,918.84 2,162.00 25,864.53 239,216.31 Nute4 Cert. of Participation 2002 Series A Reserve Fund 686,251.00 789.76 215.68 686,825.08 Note4 Cert. Of Participation 2002 Series A Interest Fund 461,681.25 150.01 461,721.82 109.44 Note4 Cert. Of Participation 2002 Series A COI Fund 0.00 0.00 0.00 0.00 Note 4 folal Restricted Funds: $2,158.662.98 $3,018.99 $4,697.35 $712,946,02 $1,453,433.30 These accounts are not part of the Treasurer's fund balances reported elsewhere in this report, as they are for separate and distinct entities. Note 1: This account include redemption accounts set up for the repayment of interest and principal on outstanding bond coupons for Parking Assessment District '3', as well as Reserve Funds set up as required by the original Bond resolution. Note 2: The reserve find was a requirement of the original certificates of participation agreement when Lot 4 was built. ft helps to guarantee payment of the lease payments should the Town not make payment. Note 3c The lease payment fund receives the lease payments from the Town monthly for the lease of Lot 4. It bolds the funds mrtil payments on the certificates of participation are due semi-annually. Note 4: The three funds for the Certificates of Participation 2002 Series A consist of construction funds which will be expended over Ilre next few years. reserve funds which will guarantee the payment of lease payments, and a third fund for the dishursement of lease payments and initial delivery costs. Page 3 Town or Los Gatos Statement of Interest Earned August 31, 2008 Current Fiscal Month Year to Date Interest received from Investments $221,479.32 $583,753.89 Add: Interest accrued at end of period (see page 5) 590,540.32 590,540.32 Less: Interest accrued at beginning of period (578,791.33) (715,999.95) Interest earned on investments $233,228.31 $458,294.26 Interest by Month July 2008 August 2008 September 2008 October 2008 November 2008 December 2008 January 2009 Febru ary,2009 March 2009 April 2009 May 2009 Junc2009 225,065.95 233,228.31 Page 4 Town of Los Gatos Inactive Deposits by Institution Market to Cost Position Report August 31, 2008 Deposit Amortized Maturity Days Days to Days Yield to Interest Interest Interest Institution Security Date Cost Date Elaosed Maturk Invested Maturity Earned Received Accrued FNMA Coupon Note 11116/04 199,216.00 09/15/08 1384 15 1399 3.866% 29,203.12 24,979.17 4.223.95 FNMA Coupon Note 01119105 248,157.50 09/15108 1320 15 1335 3.974% 35,664.52 29,583.33 6.081.19 1-HLMC Coupon Note 07107105 296,403.00 01/12109 1151 134 1285 4.313% 40,312.94 35,682.29 4,630.65 USTreasury Note 07119106 738,281.25 02/15109 774 168 942 5.157% 80.735.97 70.017.27 10,718.70 FHLB Coupon Note 05112106 1,498,035.00 03/13109 842 194 1036 5.298% 183,085.16 144,593.75 38,491.41 USTreasury Note 05/15106 1,992,343.75 05/15109 839 257 1096 5.014% 229,624.22 195,000.00 34,624.22 FHLB Coupon Note 06/15106 1,493,400.00 06/12109 808 285 1093 5.226% 172,768.30 156,643.75 15,924.55 PFCB Coupon Note 07/19106 723,562.50 07/17109 774 320 1094 5.408% 82,977.59 61,703.12 21,274.47 F14LMC Coupon Note 06117105 300,198.00 07/30/09 1171 333 1504 4.359% 41,981.57 40,942.71 1,038.86 FHLMC Coupon Note 08101/05 298,332.00 07/30109 1126 333 1459 4.527% 41,663.51 39,338.54 2,324.97 USTreasury Note 06/02108 1,537,617.20 07/31/09 90 334 424 2,426% 9,197.90 11,244.85 (2,046.95) FFCB Coupon Note 04/02/08 2,010,820.00 08/04109 151 338 489 2.286% 19,016.63 18,300.00 716.63 USTreastny Note 03/25/08 1,024,062.50 09115/09 159 380 539 1.709% 7,623.82 7,623.82 USTreasury Note 11/17/06 748,066.41 11/15/09 653 441 1094 4.734% 63,356.14 51,839.61 11,516.53 USTreasury Note 06/02/08 1,514,941,41 12131/09 90 487 577 2.602% 9,719.70 3,750.00 5,969.70 FHLtvIC Coupon Note 06114/05 299,331.00 01125/10 1174 512 1686 4.431% 42,660.77 40,869.79 1,790,98 ML Corp Corporate Note 04110107 976,150.00 02108/10 509 526 1035 5.165% 70,309.14 56,430,56 13,878.58 USTreasury Nate 06124108 739,921.88 02/28/10 68 546 614 2.819% 3,885.95 3,885.95 USTreastry Notc 10/19/06 976,406.25 04/15/10 682 592 1274 4.744% 86,549.93 59,560,44 26,989.49 FHLB Coupon Note 08/22106 1.507,665. 00 06111/10 740 649 1389 4.957% 151,517.44 135,750.00 15,767.41 FHLB Coupon Note 01112/07 1,487,205.00 09110/10 597 709 1306 4.960% 120,651.85 111,233.33 9,418.52 USTreasury Note 05131/07 737,226.56 10/15/10 458 775 1233 4.801% 44,412,51 27,868.85 16,543.66 14-"CB Coupon Note 12/07/07 2,032,140.00 11/08/10 268 799 1067 3315% 55,431.21 36,072.22 19,358,99 FH1.MC Coupon Note 04124108 1,008,560.00 12/24/10 129 845 974 4.007% 14,282,95 7,129,17 7,153.78 FFCB Coupon Note 01/18107 756,922,50 01118/11 591 870 1461 3.1759a 38,912.56 13,125.00 25,787.56 FFCB Coupon Note 11/28/07 2,062,000.00 02/18/11 277 901 1178 1840% 60,090.63 70,416.67 (10,326.04) FNMA Discount Note 09129/06 1,516,485.00 04115/11 702 957 1659 4.874%a 142,156.88 118,729.17 23,427.71 I-'HLMC Coupon Note 12/29/06 1,522,350.00 07120/11 612 1053 1665 5,375% 137,199.19 134,645.83 2,553.36 USTreasury Note 10/19106 990,078.13 09/30111 682 1125 1807 4.7211/. 87,336.34 65,151.10 22,185.24 FFCB Coupon Note 12/12/07 2,025,080.00 11/21/11 263 1177 1440 4.000% 58,366.69 38,183.33 20,183,36 FFCB Coupon Note 02/22107 986,080.00 12/09111 556 1194 1750 4.959%n 74,488.32 59,868.06 14,620.26 FHLB Coupon Note 05109107 1,509,255.00 03/09/12 480 1286 1766 4.743% 94,137,82 62,500.00 31,637,82 FHLB Coupon Note 11/29107 2,038,360.00 08/15112 276 1445 1721 4.170% 64,273.68 65,777.78 (1,504.10) GI Corporate Note 01/16108 1,542,165.00 10/19112 228 1510 1738 4.587% 44,187.72 20,343.75 23,84197 FNMA Coupon Note 02/21108 1,260,300.00 01/02/13 192 1585 .1777 4.562% 30,243.89 21,605.90 8.631.99 Subtotal 40,597,1 17.84 Union MM 1,649,485.50 30 30 1.89% 2,562.35 2,562.35 Purchased Int erest 5,645.38 LAIF N/A 06/30108 31,577,981.69 09/30/09 62 30 92 2,78% 149,030.75 149,030.75 $73,830,230.40 429 3.56% $2,619,619.66 $2,029,079.34 $590,540.32 Maturity Profile Amount Percent 0-1 year $44,569,478.76 60.37% 1-2 years $9,273,749.45 12.56% 2-3 ycars $9,635,694.06 13,05% 3-5 years $10,351.318.13 14.02% $73,830,230.40 M 00% Market to Cost Position Report Amortized Market Unrealized Source: Treasury and Agency Obligat ions - Union Ban k of California Institution Cost Value* Gain (Loss) LAIF balances per Local Agency Investment Fund mont hly statcntent. Union Bauk Assets $40,597,117.84 $41,198,690,50 601,572.66 Union MM 1,649,485.50 1,649,485.50 0.00 Purchased Int erest 5,645.38 5,645.38 0.00 LAIF 31,577,981.68 31,577,981.68 0.00 Totals. $73,830,230.40 $74,431,803.06 $601,572.66 Page 5 Meeting date: November 3, 2008 Item No: Town of Los Gatos Treasurer's Report for the month ended September 30, 2008 Submitted October 29, 2008 by Linda L. Speicher Distribution: Town Clerk Town Manager Town Council Town of Los Gatos Summary Investment Information . September 30, 2008 Weighted Average Portfolio Yield: 3.64% Weighted Average Maturity (days) This Month Last Month One year ago Portfolio Balance $70,635,879 $74,560,416 $67,775,046 Benchmarks/ References: Town's Average Yield 3.64% 3.56% 4.85% LAIF Yield for month 2.77% 2,79% 5.24% 3 mo. Treasury 1.18% 1.74% 3.92% 6 mo. Treasury 1.57% 1.97% 4.15% 2 yr. Treasury 2.12% 2.38% 4.00% 5 yr. Treasury (most recent) 3.13% 3.13% 4.25% Prime rate 5.00% 5.00% 7.7517o Most recent auctions of Freddie Mac or Fannie Mae Reference Notes: 3 yr. Freddie Mac (09104108)) 3.23% 2 yr. Fannie Mae (09112108) 2.90% 477 Compliance: The Town's investments are in compliance with the Town's investment policy dated May 1, 2008 and also in compliance with the requirements of Section 53601 of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months. Page 1 Portfoli Fund Balances Receipts Disbursements Fund Balances Town of Los Gatos o Allocation & Treasurer's Fund Balances September 30, 2008 Beginning of Month/Period End of Month/Period Portfolio Allocation: Union MM US Govt Agencies Local Agency Investment Fund Subtotal - Investments Reconciled Demand Deposit Balances Total Treasurer's Fund Month YTD $74,560,415.67 $76,714,634.03 1,579,956.03 6,120,528.27 (5,504,493,00) (12 99 283.60) $70,635,878.70 $70,635,878.70 $732,808.24 41, 649,744.34 26,777,981.68 69,160,534.26 1,475,344.44 $70,635,878.70 Local Agency Investment Fun 38.7% Treasurer's Ii'und Balances $76,000,DDD $74,000,DOD $72,000,000 - $70,000,000 s-_ - $68,000,000 $66,000,000 $64,000,000 $62,000,000 r r n r w oa oa 0 0 0 0 0 0 0 0 0 ~ 0 0 0 y U t~ fl. Treasury, Agencies, & Corp. Notes 57.8% FPPP- O z q i ¢ Q page 2 Portfolio Investment Allocation Union MM 1.1% Town of Los Gatos Non-Treasury Restricted Fund Balances Septemher 30, 2008 Previous Ending Balance Deposits Interest Withdrawals Balance Non-Treasury Funds: Downtown Parking District 12/20102 $268,817,83 $1,030.09 $269,847.92 Notet Certificates of Participation Reserve Fund (Lot 4) 254,457,16 309.30 254,766.46 Note 2 Cert. of Participation Lease Payment Fund (Lot 4) 4,007,48 4.84 4,012.32 Note 3 Cert. of Participation 2002 Series A Const. Fund 239,216.31 1,68 0.31 239,217.68 Note4 Cert. of Participation 2002 Series A Reserve Fund 686,825.08 804.81 215.74 687AM,15 Note4 Cert. Of Participation 2002 Series A Interest Fund 109.44 0.04 109.48 Note 4 Cert. Of Participation 2002 Series A COI Fund 0.00 0,00 {00 0,00 Note 4 Total Restricted Funds: $1,453,433.30 $0.00 $2,150.76 $216,05 $1,455,368.01 These accounts are not part of the Treasurer's fund balances reported elsewhere in this report, as they are for separate and distinct entities. Note l: This account include redemption accounts Set up for the repayment of interest and principal on outstanding bond coupons for Parking Assessnicnt District. 3% as well as Reserve Funds set up as required by the original Bond resolution. Note 2: The reserve fund was a requirement of the original certificates of participation agreement when Lot 4 was built. It helps to guarantee payment of the lease payments should the Town not snake payment. Note 3: The lease payment fund receives the lease payments from the Town monthly for the lease of Lot 4. It holds the funds until payments on the certificates of participation are due semi-annually. Note 4: The three funds for the Certificates of Participation 2002 Series A consist of construction funds which will be expended over the next few years, reserve rands which will guarantee the payment of lease payments, and a third fund for the disbursement of lease payments and initial delivery costs. Page 3 Town of Los Gatos Statement of Interest Earned September 30, 2008 Current Fiscal Month Year to Date Interest received from Investments $130,412.85 $714,166.74 Add: Interest accrued at end of period (see page 5) 672,372.24 672,372.24 Less: Interest accrued at beginning of period (590,540.32) (715,999.95) Interest earned on investments $212,244.77 $670,539.03 Interest by Month July 2008 August 2008 September 2008 October 2008 November 2008 December 2008 January 2009 February 2009 March 2009 April 2009 May 2009 June 2009 225,065.95 233,228.31 212,244.77 Page 4 Town of Los Gatos Inact ive Deposits by Institution Market to Cost Position Report September 30, 2008 Deposit Amortized Maturity Days Days to Days Yield to Interest Interest Interest Institution Security Date Cost Date Elapsed Maturity Invested Maturity Earned Received Accrued FHLMC Coupon NOW 07107105 296,403.00 01112109 1181 104 1285 4.313% 41,363.67 35,682.29 5,681.38 USTreasury Note 07119106 738,281.25 02115/09 804 138 942 5.157% 83,865.27 70,017.27 13,848.00 FHLB Coupon Note 05/12/06 1,498,035.00 03113/09 872 164 1036 5.298% 189,608.38 183,968.75 5,639.63 USTreasury Note 05/15106 1,992,343.75 05/15/09 869 227 1096 5.014% 237,834.86 195,000.00 42,834.86 FHLB Coupon Note 06115106 1.493,400.00 06112/09 838 255 1093 5.226% 179,182.96 156,843.75 22,339.21 FFCB Coupon Note 07/19/06 723,562.50 07117/09 804 290 1094 5.408% 86,193.78 61,703.12 24,490.66 FHLMC Coupon Note 06/17/05 300,198.00 07130/09 1201 303 1504 4.359% 43,057.10 40,942.71 2,114.39 FHLMC Coupon Note 08101105 298,332.00 07130/09 1156 303 1459 4.527% 42,773.55 39,338.54 3,435.01 USTreasury Note 06102108 1,537,617.20 07/3[109 120 304 424 2.426% 12,263.87 11,244.85 1,019.02 FFCB Coupon Note 04102108 2,010,820.00 06!04/09 181 308 489 2.286% 22,794,77 18,300.00 4,494.77 USTreasury Note 03/25/08 1,024,062.50 09/15109 189 350 539 1.709% 9,062.28 15,957.88 (6,895.60) USTreasury Note 11117106 748,066.41 11/15109 683 411 1094 4.734% 66,266.84 51,839.61 14,427.23 USTreasury Note 06/02108 1,514,941.41 12131109 120 457 577 2.602% 12,959.60 3,750.00 9,209.60 FHLMC Coupon Note 06/14/05 299,331.00 OV25110 1204 482 1686 4.431% 43,750.91 40,869,79 2,881.12 ML Corp Corporate Note 04/10/07 976,150.00 02/08110 539 496 1035 5.165% 74,453.10 56,430.56 18,022.54 USTreasury Note 06/24/08 739,921.88 02!28110 98 516 614 2.819% 5,600.34 2,77134 2,828.60 USTreasury Note 10119/06 976,406.25 04/55/10 712 562 1274 4.744% 90,357.12 59,560.44 30,796.68 1-H1.14 Coupon Note 08/22106 1,507,665.00 06111110 770 619 1389 4.957% 157,660.04 135,750.00 21,910.04 FHLB Coupon Note 01112107 1,487,205.00 08110110 627 679 1306 4.960%a 126,714.76 111,233.33 15,481.43 FFCB Coupon Note 09/15108 1,500,000.00 09115110 15 715 730 3.300% 2,034.25 2,034.25 USTreasury Note 05/31107 737,226.56 10115110 488 745 1233 4.801%a 47,321.62 27,868.85 19,452,77 FFC13 Coupon Note 12/07107 2,032,140.00 11108/10 298 769 1067 3.715% 61,636.20 36,072.22 25,563.98 FHLMC Coupon Note 04/24/08 1,008,560.00 12124/10 159 815 974 4.007% 17,604.57 7,129,17 10,475,40 I-FCB Coupon Note OV18/07 756,92150 01/18/11 621 840 1461 3.175% 40,887.81 13,325.00 27,762.81 FFCB Coupon Note 11128107 2,062,000.00 02/18/11 307 871 1178 3.840% 66,598.65 70,416.67 (3,818.02) FNMA Discount Note 09129/06 1,516,485.00 04!15111 732 927 1659 4.874% 148,231.96 118,729.17 29,502.79 Fl4LAMC Coupon Note 12128106 1,522,350.00 07/20/11 642 1023 1665 5.375% 143,924.64 134,645.83 9,278.81 USTreasury Note 10119106 990,078.13 09/30111 712 1095 1807 4.721% 91,178.11 87,651.10 3,527.01 n,'CB Coupon Note 12112107 2,025,080,00 11/21/11 293 1147 1440 4.000% 65,024.49 38,183.33 26,841.16 FFCB Coupon Note 02122107 986,080.00 12108/11 586 1164 1750 4.959% 78,507.48 59,868.06 18,639.42 HILB Coupou Note 05109107 1,509,255.00 03109/12 510 1256 1766 4.74311. 100,021.43 100,000.00 21.43 PHLB Coupon Now 11/29/07 2,038,360.00 08/15/12 306 1415 1721 4.170%n 71,259.95 65,777.78 5,482.17 GE Corporate Note 01/16108 1.542,165.00 10/19/12 258 1480 1738 4,587% 50,001,89 20,343.75 29,658.14 FNMA Coupon Note 02/21108 1,260,300.00 011021t3 222 1555 1777 4.5621/o 34,969,49 21,605.90 13,363.59 Subtota 1 41,649,744.34 Union MM 732,808,24 30 30 127% 1,969.55 1,969.55 Purchased Interest LAIF NIA 09130108 26,777,981.68 12/31/08 0 92 92 2,77% 218,058.44 218,058.44 $69,160,534.26 477 164% $2,764,993.70 $2,092,621,46 '5"672,372,24 Maturity Profile Amount Percent 0-1 year $39,423,845.12 57.00% 1-2 years $9,749,686.95 14.10% 2-3 years $10,625,762.19 15.36% 3-5 years $9.361,240.00 13.54% 569,160,534.26 100.00% Markel to C ost Position Report Amortized Market Unrealized * Source: Treasury and Agency Obligations - Union Ban k of California Institution Cost Value* Cain (Loss) LAW bala nces per Local Agency Inves tment Fund mont hly statement. Union Bank Assets $41,649,744.34 $42,075,457.50 425,713.16 Union MM 732,808.24 712,808.24 0.00 purchased Interest 0.00 0.00 0.00 LAIF 26,777,991.68 26,777,981.68 0.00 Totals: $69,160,534,26 $69,586,247.42 $425,713.16 page 5