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Staff Report - Study Session Conceptual Deigns Los Gatos Libraryt4I4MEETING DATE: 11-03-08 STUDY SESSION oos COUNCIL/AGENCY AGENDA REPORT S GAZ DATE: OCTOBER 30. 2008 TO: MAYOR AND TOWN COUNCIL/ CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY FRONT: GREG LARSON. TOWN MANAGER/EXECUTIVE DIRECTOR SUBJECT: STUDY SESSION ON CONCEPTUAL DESIGN ALTERNATIVES FOR NEW LOS GATOS LIBRARY RECOMMENDATION: Discuss and provide input on the conceptual design alternative(s) to be presented at the November 13 public forum for the new Los Gatos Library. BACKGROUND: On October 1. 2007, the ToNvii Council directed staff to proceed with specific planning for a new library and to conduct a Request for Proposal process for an architectural firm to develop a conceptual design for the new library. On April 7. 2008. the Town Council authorized the Town Manager to negotiate and execute an agreement with Noll & Tam, Inc. to develop the conceptual design. The purpose of this Study Session is to obtain Town Council input on conceptual design alternatives for the new library. DISCUSSION: The conceptual design phase for the new library includes the location and general massing of the building, major program elements inside the building. and the parking layout and site plan. The architect has developed two alternatives based on: R Review of the Civic Center Master Plan analysis retarding the historical. cultural and physical conditions guiding design decisions: Review of relevant background and topographical information for the building site: CZ7 / 4 l t/~ I L (t' PREPARED BY: PAMELA JACOBS ASSISTANT TO%\ i\T MANAGER -n Attorney/General Reviewed by Assistant Town Manager/Deputy Director To\\ Counsel Clerk Administrator/Secretary ~c~Finatice Community Development PAGE \IAYOR AND TO\\"\ COL-\C'11. CHAIR AND MEMBERS OF TI ll. RFDI'A'EL0P\11=.N l :AGENCY SUBJECT: STUDY SESSION ON CONCEPTI. AL DESIGN ALTERNATIVES FOR Nl-AV LOS GATOS LIBRARY Oclobc,• o. 200N Reconciliation of the proLra111 eleillellts to idelltlf\' spatial relationships in the bLllldllllti: and • Discussions With staff alld the Connell Ad-I loc Library Committee, comprised llf Ala\'ll]' Barbaro Spector and Council member Diane ;McNutt. Two alternativcs are presented filr Council consideration. Staff and the architects will be seeking COLlilcll input oil the building location. the parking LI otlt and site plan, and the general ll)c Ilion of internal program elements. During the Stud\ Session. the architects ill discuss the letltlll•es of the alternatl\es and provide a power Point presentation pith graphic illustrations (Attachillent 1). The options share the follo\\ ML, features issues Ill C0111111011: ■ Similar parking count Fiesta Wa% becomes a parking area accessible from both Villa MILLI Main. but no I0111cr it throuQh street Similar numbers of siumilicant trees arc protected Following is an overview of the alternatives and the plusses and minuses of each OptiOll, Option A -hill Site Option 'A is located in the area identified for the new library in the C'i\'ic Center \-Taster Plan (CCMP),''elicit was approved by the TO\\Il COUI1Cll 111 Jllne. 2007 Illllll\6111 eMellsi\e public Input . Based oil this prior approval. Malt is recommending this option. This optlon locates the lie" library a4uainst the 11111 on the southeast corner of the Ci\ is Center site. adjacent to Pao-,cant Part:. A ne\\- pedestrian promenade and new plaza area \.ith decorative paving are provided adjacent to To\\ i Hall. coiulecting to a plaza area located in trout of the lie\\ librat•N. Parking is provided in the area of the existing parking lot and in the area currently occupied by houses Ile Town pre\ iously purchased for expansion of the Civic Center. Foliowim, are the plusses and minuses associated \yith Option A: PI isse.\' ■ Consistent \y/principles identified by the community and Town Council in To\yn Council-adopted Civic Center 'taster Plan Protects view shed trom'-lain St, into Civic Center site and hillside Provides \-ie\\,; and direct access to Pageant Park from new library. allomill-II use ofpark as an extension of library (group readings. performances. etc.) Maintains "small toms feel" by placing, height and scale at rear of site. harmolllzillL, in scale lth F own I lal I Consistent with historic vision for lovy profile btlildin,-~s oil Civic Center ;ite Better access for serylee ellirance ■ Closer parking access fi}r To\yn hall visitors Less disruption to parkin!-, and -1 ov it operations durin4-, ennstr ICttoll PAG1.. MAYOR AND TONN N C'OL CIL C11 1[R ;\ND MEMBERS Oh I IfE RL:DE.~ E.LO['~If:N l AGFNCY SUBJECT: STUDY SESSION ON C'ONC'EPTUAL DESIGN ALTERNATIVES FOR NFW LOS GATOS LIBRARY (h ohrr 30. 200 Mimes ■ Lcss %isible from Main St. ■ Portion ot'budget used for eartimork and retaining, wall Option B - Street Site Option 13 ~~as developed b~ the architects to present an alternative that is more \ isihlc from Main St. This option locates the ne%~ library adjacent to the front la-mi of the Civic ('enter in the area orexistim parkinz,. An entry plaza xvith decorative paying connects the ne\~ lihrurv and To\Nn I loll. Parking, is provWed adjacent to and behind the library toward the hill. as well as in the area of the existing houses purchased for Ci\ is Center expansion. 1=ollo«ing are the plusses and minuses associated with Option B: Plusses ■ lkla\imizes visibility of library from Hain St.. providing, viers into budding and actin its within fi,om 'IMain St. and front lam l ■ Provides views out front w0dows onto Front lawn. and usC of Lawn as an C\tcnsion of library (`,coup readings. performances. etc.) ■ Places majority of parkin, to the rear of the site ■ Provides open access to Pageant Pack from parking lot. 1lrlrrms ■ Interrupts viem shed and hides part oft to hill from Main St. and front Own ■ Massing is larger than Town }-jail. "Ah height and We connarv to -small un n feel" ■ Blocks viem or Town Hall from cast and interrupts connection between \ei<<hhorhood Center and Ton n Hal I ■ Reduces options for future building, 4 sites on cast side ofcampus ■ More disruption to parking and 10" n operations during construction Layout of Progra>n Elements The architects have worked with the Lihrar\ Director caul staff to reconcile the librar space program for the proposed 31.000 square Wt building %ersus the 40.000 square E00t space proZsram approved in the MMI'. Subscqucntl~. the architects and librarN staffcollaborated to identiQ the generaI location of program clcinents on the first and second 11khm of hoth options. E he proposed layout configurations take info account desirable adjacencies. noise levvis. placement of service points to optimize customer access and staff sight lines. and (ether factors aflUcting library operations. The proposed lay out in zither option is workable from the librar\ stall^s per"pecti\e. PAGE -l MAYOR AND TOWN COi "\C1I. CHAIR A\D MlAIBERS OF II11-: REDEXELOP\IL.N T AGF\CY Si_BJLCT: S UDY SESSION O\ CONCEPTUAL DESIGN AL I ER\.1TIVIHS I=OR NEW LOS G_ TOS LIBRARY October 30. 200N Progress on Ubral-y Cost Estimates Staff and the architects cotllimlt to refine the cost cstinlates for the building, parkill~(, dcnlolition and site improvements with the goal of keeping within the S 18.4 million approvcd bllcl~-el I)I115 the potential excess funds generated from financll]g interest and reserves for debt service. At the time of Council approl a]. the 101"111tUrC. hMetres and equipment (H:&-E) costs acre not inclucied in the budget estin]ate as it "as expected that the conumunh% Mould raise funds to corer these costs. AccordKol the 1=riemis of the Library group have hired \4tzcl Associates to assist 111th a campaign to raise these I1111d5. During the development of the CC NIP, two prolccts 11ere identified that lllluld sigmiflcantll enhance the use of Pageant Part: by the community regardless of the location of the librar\. The highest priority of these is the relocation of the I-IVAC sN stmt and emergency generator. N\ hick currently sit on the edge of the park. The seCOnd project is the construction of a pedestrian bridge from the Chic Center plaza to the park. These prolccts MH be discussed as part of next year's fiveovar Capital Improvement Program budget deliberations. although funding for the projects is not anticipated in the near terns. Next Steps F0110iying the CoUncll Study Session. a comrnunitl meeting will be held oil .\\overnbcr I-""' to obtain public input oil the building location. the parking layOUt and site plait. and the gmleral location of the internal prograill elements. On November 14"', the architects environmental sub-consultants Will conduct a design charette focused on achieving LEED Silver certification for the new library. Tile Council Ad Hoc Library Sub-Committee. staff front most Tonn departments. mo representatives froill tile Plant] ng Coll mission Snminablhty Coll mitcc and a rcprescntath e Rom PGS, E X1111 participate in the charctte. The input from the Council and community meetings and front the LI'. I-,1) charette lyiII shape the preferred option into a draft concept desigTn. The draft concept dc&gn 11 ill include massing. architectural character. scale. detailing. proportions. nlatcrials. colors and conlpletecl IloOr plans tot- tilt proposed building. Council input 11-111 be obtained till the draft concept design at a spccial Council stlilll tietitiiOll On Deccmbcr Sty' and additional community llleetlll' 11111 be scheduled if Heeded. hollowing the ahoN e. the architects 11 ill del elop the final concept design package col]sltitln`' )t -a site plan a llh the buillling and all site de clop pent dcsc6bed. a hbnw Floor plan 1\ lth conceptual lavont ofall library program elemew preliminary selection ofbuilding sltitan; and engineering. Molding cross-sections. prin]ary e[e\ atlons. parking lay out. a dinc11>i0nal PAGE 5 MAYOR AND TOWNT COL?NiCII_/CHAIR AND 11E\IBERS OF THE REDF.VEI.OP~IENT AGENCY SUBJECT: STUDY SESSION ON CONCEPTUAL DESIGN ALTERNATIVES FOR NE%V LOS GATOS LIBRARY Oct obei- 3 0, 008 perspective rendering and a final concept design cost estimate. The Council will review this concept design package in a linal public meeting. CONCLUSION: Staff is seeking Council input on the conceptual design alternatives for the nc\~ library. including the building location. parking layout and site plan. and the general location of internal program elements. This input. along with comments from the community mectin4g on November 13`x', will shape a preferred alternative providing greater details and leading to a final concept design. ENVIRONMENTAL ASSESSMENT: The conceptual design phase is not a project defined under CEQA, and no I'tu-ther action is required. FISCAL IMPACT: Sufficient funds are available for appropriation to the new library- project as previouSIN- identified in the staff report discussing options for the deg eloprnent of a new library presented to Council on October I. 2007 as follows: New Library Proposed Funding Sources Source of Funds Fund Amount Status Designated Reserves for Civic Center Improvements General S 663,086 Available and designated for this use dy Council Revenue Stabilization Reserve General 1.000.000 To be allocated from S4.8 million 7/01107 balance RDA Repayment of Police Building Loan General 'RDA 2.720 000 Evadable July 1, 2007 RDA Potential Future Financing RDA 14,000,000 per financial advisor estimate updated 03!1512008 Total Pro)ect Funding Sources S 18,383,086 All funds shown on the schedule above are in designated reserves and part of the invested Town Treasurer's balances. They are all available to be appropriated to the library pro-jest. with the exception of the S14 million in proceeds anticipated to be available in the future from a Down Certificates of Participation (COP) financing securcd bv- tax increment available from the Town's Redci-clopnlcnt Agcii . It is important to note that the estimates of funds available from a li€ture RDA bond issue are subject to change. The estimate of funds is based on the growth rate of the assessed valuation in the Toxin RDA project area and prevailing interest rates in tax-exempt municipal markets at the time the final financing plan is adopted and the bonds are issued. At present there is a great deal of uncertainty in the credit markets, \\hich is reported to be adversely impacting the municipal bond market. Staff continr€es to monitor deVelopments iu the credit markets and believ es that by next fall. normalcN should return to the municipal bond market. The Town's financial advisor PA(iI-. 6 i 1.-,1YOR ;AND TOWNI COUNCIL `C11AIR AND R1L-~IBFRS OF THE REDLl'1-1.01"\MEN I AGrNCY SUBJI-C1 : S-I UDY SESSION ON CONCT]ITUAL DESIGN AL I LRNA 11VFS VOR NEW LOS OA OS LIBR.-\R)' 0cwher 74 20M and M11 lIl be andvAng deg elopmems to ascertain the best timing to go to market for the planned issuance of the certificates of participation. Ii' RDA bond hueds prop t to be less than estimated. the footprint of the building could he induced (1.000 sq. rt. equals appro,\imatcl~ S500.000) and other current I•eN enue sources considered. \I1:rrhIII nic L Po«erPoint Presentation on Conccl}tual Desisrn Alternatives I 7 Q Z O C'7 Z J z a a c z Q J ~ry z Q ~ ° W LLI w Q W- W N N Z a z cf) W N fn J z W 0 U m z Q J U o m m a a c. U J; z V/n 7 V! 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