10 Staff Report - Retaining Wall Replacementow ~ aF
ios ca3~g COUNCIL AGENDA REPORT
DATE: SEPTEMBER 10, 2008
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
MEETING DATE: 9115108
ITEM NO: i o
SUBJECT: PPW JOB NO. 07-10 - FISCAL YEAR 08-09 -RETAINING WALL
REPLACEMENT AT UNIVERSITY AVENUE AND WOODED VIEW DRIVE
PROJECT 411-815-9930
A. ADOPT RESOLUTION DECLARING CASEY CONSTRUCTION
COMPANY TO BE THE LOWEST RESPONSIBLE BIDDER ON THE
PROJECT AND AWARD A CONSTRUCTION CONTRACT IN THE
AMOUNT OF $169,679.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY UP TO AN
AMOUNT OF $16,000.
RECOMMENDATION:
1. Adopt resolution (Attachment 1) declaring Casey Construction Company to be the lowest
responsible bidder on the project and award a construction contract (Exhibit A) in the
amount of $169,679.
2. Authorize staff to execute future change orders to the construction contract as necessary
up to an amount of $16,000.
BACKGROUND:
The adopted Capital Improvement Program designates funding for the retaining wall projects and
is consistent with the Town's goals to improve public safety.
This project will repair and replace two failed retaining walls on University Avenue and Wooded
View Drive that failed last winter during the rainy season.
DISCUSSION:
On August 18, 2008, the Town Council approved plans and specifications for the Retaining Wall
Replacement Project at University Avenue and Wooded View Drive and authorized staff to
advertise the project for bids.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
NAENCINEER1NG1COUNCIL REPORM2008 Reportsl7-IO.FY08-09.retaining.wall.repaleement.at.univ.woodedvie%v.drive.acvard.doc
Reviewed by: ~ ~ Assistant Town Manager i' k~Town Attorney
Clerk Administrator Finance `~'6rnmunity Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 07-10 -FISCAL YEAR 08-09 -RETAINING WALL
REPLACEMENT AT UNIVERSITY AVENUE AND WOODED VIEW
PROJECT 411-815-9930
SEPTEMBER 10, 2008
On September 10, 2008, three (3) bids were received for this project. See Bid Summary
(Attachment 2). Staff reviewed the bids received and has determined that Casey Construction
Company is a responsible entity and that its bid is responsive to the Town's formal bid process.
It is recommended that the Council adopt the attached Resolution that would declare Casey
Construction Company to be the lowest responsible bidder on the project and award a
construction contract to this company in the amount of $169,679.
Further, it is recommended that Council authorize staff to execute future change orders to the
construction contract up to an amount of $16,000 due to the variables associated with this type of
construction. The change order amount is adequate to cover the cost of unforeseen circumstances
that may arise during the course of construction and/or for additional quantities of work that may
exceed those included in the award of contract. It is anticipated that construction will begin on
this project in October 2008.
CONCLUSION:
Staff recommends that the Council accept the staff recommendations noted above.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
The Retaining Wall Replacement Project at University Avenue and Wooded View Drive Project
411-815-9930 was approved by Council on August 18, 2008. Sufficient funds are available for the
proposed agreement as detailed below:
RETAINING WALL REPLACEMENT
PROJECT 411-§15-9930:
Fy 2008109 Expended/
Proposed
Remaining
Budget Encumbered Available
Contract
Budget
FY 2008109 Fiscal Impact & Carryforward To Date Balance
Amount
4f Approved
Project: 411-815-9930 $ 561,483 - $ 561,483
$ 185,679
$ 375,804
TOTALS $ 561,483 _ $ 561,483 $ 185,679 $ 375,804
`TOTAL EXPENDITi3RES Rl C`A I EGORY:
Staff Labor
Materials
Engineering Design
Construction $ 169,979
Contingency 16,000
TOTALS $ 185,979
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 07-10 -FISCAL YEAR 08-09 -RETAINING WALL
REPLACEMENT AT UNIVERSITY AVENUE AND WOODED VIEW DRIVE
PROJECT 411-815-9930
SEPTEMBER 10, 2008
Attachments:
1. Resolution declaring Casey Construction Company as the lowest responsible bidder with
Exhibit A) Agreement
2. Bid Summary
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AWARDING A CONSTRUCTION CONTRACT TO
CASEY CONSTRUCTION COMPANY
FOR PPW JOB NO. 07-10
RETAINING WALL REPLACEMENT PROJECT AT
UNIVERSITY AVENUE AND WOODED VIEW DRIVE
WHEREAS, bids were sought in conformance with State and Town law for PPW Job
No.07-10 - Retaining Wall Replacement Project at University Avenue and Wooded View Drive
Project; and
WHEREAS, Casey Construction Company submitted a bid which the Town Council
deems to be responsive to the Town's solicitation; and
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los
Gatos, County of Santa Clara, State of California, that Casey Construction Company
is declared to be the lowest responsible bidder for PPW Job No. 07-10 Retaining Wall
Replacement Project at University Avenue and Wooded View Drive.
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and
directed to execute a construction contract (Attached as Exhibit A) for said project on behalf of
the Town in the amount of $169,679.
BE IT FURTHER RESOLVED, that staff is authorized to execute future change orders,
as necessary, up to an amount of $16,000.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 15th day of September, 2008, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS/
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Attachment 1
CONTRACT
THIS AGREEMENT is between the Town of Los Gatos (hereinafter referred to as
("Owner") and Casey Construction Company hereinafter referred to as ("Contractor").Owner
and Contractor, for the consideration hereinafter named, agrees as follows:
A. SCOPE OF WORK
Contractor shall furnish all materials and perform all of the work for the construction of PPW
Job No. 07-10 Retaining Wall Replacement Project at University Avenue and Wooded
View Drive; in accordance with the Contract Documents.
B. CONTRACT PRICE
As full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this Contract, also for all loss or damage arising out of the nature of the work
aforesaid, or from the actions of the elements, or from any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution of the work until its acceptance by Owner,
and for all risks of every description connected with the Work, also for all expenses incurred by
or in consequence of the suspension or discontinuance of work, and for well and faithfully
completing the Work, and the whole thereof, in the manner and according to the Contract
Documents, Owner shall pay (one hundred sixty nine thousand six hundred seventy nine dollars)
$169,679, which shall supersede any other amount specified in the Contract Documents.
C. CONTRACT DOCUMENTS
All rights and obligations of Owner and Contractor are fully set forth and described in the
Contract Documents. All parts of the Contract Documents are intended to be correlated so that
any work called for in one part and not mentioned in the other, or vice versa, is to be executed
the same as if mentioned in all said documents. The Contract Documents are defined in Part I,
Section 1-1.01(A) of these Specifications and are incorporated herein by reference the same as
though set out in full.
D. BEGINNING OF WORK
Following the execution of this Contract and the approval of bonds and insurance policies and
certificates, Owner shall issue a Notice to Proceed with the Work. Commencing work or the
entrance of equipment or materials on the site of the Work by Contractor before receipt of the
Notice to Proceed is at the sole risk and expense of Contractor, and the Contractor shall be fully
liable for any damage or injury sustained by Owner or third persons resulting there from.
Exhibit A
E. TIME OF COMPLETION
The Work called for herein shall be fully completed in fifty (50) working days of Contractor's
receipt of the Notice to Proceed.
F. CORRECTION OF WORK AFTER ACCEPTANCE AND FINAL PAYMENT BY
TOWN
Contractor shall remedy any defects due to faulty materials and/or workmanship and pay for any
damages to other work and/or existing facilities resulting there from which shall appear within a
period of 2 years from the date of recording of the Notice of Completion.
G. LIQUIDATED DAMAGES
The undersigned has reviewed and is thoroughly familiar with the appropriate sections of the
Contract and Part 11, Section 8-1.03 of these Specifications pertaining to liquidated damages.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
day of , 20
TOWN OF LOS GATOS, by:
CONTRACTOR, by:
Casey Construction Company
Greg Larson, Town Manager
RECOMMENDED BY:
Todd Capurso
Director of Parks and Public Works
(Signature)
(Print Name)
(Address)
APPROVED AS TO FORM:
Orry P. Korb, Town Attorney
(City, State, Zip)
ATTEST:
Jackie Rose, Clerk Administrator
(Contractor's License Number)
TOWN OF LOS GATOS
CLERK DEPARTMENT
BID SUMMARY
PROJECT: PROJECT 07-10_ University Avenue & Wooded View Retaining Wall
Replacement Proj ect
DATE: September 10, 2008 TIME: 10:00 A.M. BY; Jackie Rose
7y
BIDDER
CONFIRMED
BID
NET BID
Anderson Pacific
1390 Norman Avenue
Santa Clara, CA 95054
$190,000.00
Casey Construction
620 Handley Trail
Emerald Hills, CA 94062
$169,679.00
Joseph J. Albanese
P.O. Box 667
Santa Clara, CA 95052-0667
$215,000.00
ATTEST:
DA'I'S:
N:ICLKIBondslBID SUMMARYIBid Summary Proj 07-10,wpd