07 Staff Report - FY 08-09 Curb, Gutter, and Sidewalk Replacement Project~4WH OF MEETING DATE: 8118108
ITEM NO:
COUNCIL AGENDA REPORT
!ps A°,~pS
DATE: AUGUST 7, 2008
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 07-17 - FISCAL YEAR 08-09 - CURB, GUTTER, AND
SIDEWALK REPLACEMENT PROJECT 411-813-9921
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE CURB, GUTTER, AND SIDEWALK REPLACEMENT PROJECT AND
AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BID.
RECOMMENDATION:
Adopt resolution approving plans and specifications for the Curb, Gutter, and Sidewalk
Replacement Project and authorize staff to advertise the project for bid.
BACKGROUND:
The adopted Capital Improvement Program designates funding for curb, gutter, and sidewalk
replacement projects and is consistent with the Town's goals to improve public safety and to
improve the quality of Town streets.
The primary cause of dainage to curbs, gutters, and sidewalks is tree root growth. The Town has
many mature trees that were planted years ago, and despite their beauty, have outgrown the small
planter areas where they are located. Their roots have grown under sidewalks, and in some cases,
under the roadway, causing uplifts and extensive damage.
DISCUSSION:
This project repairs and replaces damaged curbs, gutters, and sidewalks throughout Town. The
location for repairs and replacement work were identified throughout the past year by Parks and
Public Works Department staff and various service calls the Town receives from the residents. In
conjunction with the replacement of damaged concrete, tree roots are also pruned and root
barrier placed to minimize{ further damage to new curb, gutter, and sidewalks.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
NAENGINEERINGICOUNCIL REPORTS12008 Reports107-2I.surface. base.repair.p&s.doc
Reviewed by: Assistant Town Manager Town Attorney
Clerk Administrator i finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 07-17 - FISCAL YEAR 08-09 - CURB, GUTTER, AND
SIDEWALK REPLACEMENT PROJECT 411-813-9921
AUGUST 7, 2008
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on the Friday before the Council meeting, If Council approves this project, it
will be advertised, and construction is anticipated to begin in early October.
CONCLUSION:
It is recommended that the Council adopt the attached Resolution approving plans and
specifications for the Curb, Gutter, and Sidewalk Replacement Project and authorize staff to
advertise the project for bids.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
$244,833 is available in the FY 2008109 Capital Improvement Program for Curb, Gutter, and
Sidewalk replacement. The estimated construction cost for this project is $175,000, and $45,588
will remain allocated should this project be approved.
Cp" GUTTER; AND SIDESYAI;K REPLACEItlCNT PROTECT
Expended/
Available
Expended/
Proposed
Remaining.
FY2607108
Encumbered Remaining
FY 2008109
Budget
Encumbered
Available `r
Contract
Budget
FY 2008109 Fiscal Impact
Budget
To Date CarryForrvard
Budget
Funding
To Date
Balance
Amount
~HApproved
Prajeet: 411-813-9921
200,000
155,117' 450
200,606
244,883
24,295
220,588-
175,00
- 45,588
TOTALS
200,000
155,117 ;-::.~;4?48$
200,000
244,883
24,295
> 220,588 •
175,000
45,588
TOTAL EXPENDITURES BY CATEGORY: - - -
-
_ _
. '
-
- _
Staff Labor
Materials
-
Engineering Design
-
Cnnstruction
155,117
24,295
157,500
Contingency
17,50D
TOTALS
155,117
24,295
175,000
Attachments:
Resolution approving plans and specifications for the Curb, Gutter, and Sidewalk Replacement
Project.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
PPW JOB NO. 07-17 - FISCAL YEAR 2008-09
CURB, GUTTER, AND SIDEWALK REPLACEMENT PROJECT
AND AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Curb, Gutter, and Sidewalk Replacement
Project have been prepared by the Town Engineer and duly filed with the Clerk Administrator;
and
WHEREAS, the Town Council of the Town of Los Gatos has reviewed said plans and
specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council hereby approves
the plans and specifications for the Curb, Gutter, and Sidewalk Replacement Project.
BE IT FURTHER RESOLVED THAT the Clerk Administrator is hereby authorized
and directed to advertise the Curb, Gutter, and Sidewalk Replacement Project for bids in the
manner prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the 18th day of August, 2008 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA