06 Staff Report - Retaining Wall Replacement ProjectOw N 0
COUNCIL AGENDA REPORT
DATE: AUGUST 7, 2008
MEETING DATE: 8118108
ITEM NO:
TO: MAYOR AND TOWN COUNCIL
cri A-
FROM: GREG LARSON, TOWN MANAGER Z~Ar
SUBJECT: PPW JOB NO. 07-10 - FISCAL YEAR 08-09 - RETAINING WALL
REPLACEMENT PROJECT AT UNIVERSITY AVENUE AND WOODED
VIEW DRIVE PROJECT 411-815-9930
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE RETAINING WALL REPLACEMENT AT UNIVERSITY AVENUE AND
WOODED VIEW DRIVE AND AUTHORIZE STAFF TO ADVERTISE THE
PROJECT FOR BID.
RECOMMENDATION:
Adopt resolution approving plans and specifications for the Retaining Wall Replacement Project
at University Avenue and Wooded View Drive and authorize staff to advertise the project for
bid.
BACKGROUND:
The adopted Capital Improvement Program designates funding for the retaining wall projects and
is consistent with the Town's goals to improve public safety.
DISCUSSION:
Retaining wall repair projects are identified throughout Town and are prioritized in order of
repair based on safety issues, roadway impacts, and retaining wall damage.
This project repaired and replaced two failed retaining walls on University Avenue and Wooded
View Drive. Two sections of the retaining wall along University Avenue across Vasona Lake
failed last winter. Replacement of these walls is necessary due to the large embankment which is
above the road and failure of this hillside embankment could cause severe damage to University
Avenue.
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PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
M ENGIAlEER1NGICOUNCILREPORTS12008 Reporis107-10sclaining.wall replace.univ.&wooded view.p&s.doe
Reviewed by: Assistant Town Manager ✓ Town Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 07-10 - FISCAL YEAR 08-09 - RETAINING WALL
RFEPLACEMENT PROJECT AT UNIVERSITY AVENUE AND WOODED
VIEW DRIVE PROJECT 411-815-9930
AUGUST 7, 2008
The new retaining walls are reinforced with steel beams and treated lumber, and the drainage
system behind the wall is necessary to prevent water damage. This style of retaining wall is
similar to the retaining walls that were constructed on Villa Avenue over the past few years
which have a rustic look that blends into the surrounding area. In addition to the University
Avenue retaining wall replacement, this contract will also reconstruct a retaining wall on
Wooded View Drive which has also failed, and if not replaced, could cause damage to the
roadway during the winter rainy months.
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on the Friday before the Council meeting. If Council approves this project, it
will be advertised, a construction contract will be presented for Council for award in September
and construction is anticipated to begin in early October.
CONCLUSION:
It is recommended that the Council adopt the attached Resolution approving plans and
specifications for the Retaining Wall Replacement Project at University Avenue and Wooded
View Drive and authorize staff to advertise the project for bids.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
$561,483 is available in the FY08109 Capital Improvement Program for Retaining Wall
replacement, The estimated construction cost for this project is $220,000 and $341,483 will
remain unallocated should this project be approved.
RETAINING WALL REPLACEMENT YROSH.CT _AT UNIVERSITY, AND W OODED YLEW DRIVE ,
Expended! Available ExpendeJl Proposed -'Remaining'
FY20117108 Encumbered Remaining FY2008fN Budget Encurnhered :Available Contract Budget _
FY 2008109 Fiscal Impact Budget To Date CarryFnnvard Budget Funding To Date ' Balance- - Aumnul If Approved
Project: 411-815-9930 417,473 5,990 411,463; 150,000 561,483 - 5611483: 220,060.341,483-'
TOTALS 417,473 5,990 }j:4;i1,48J-: 150,000 561,483 - 561,483. 220,000 341,483t
TOTALFXPENDITURES,IIY CATEGORY;.
Staff Lahor -
Mafcrials -
Engineering Design 5,990 -
Construction 198,000
Contingency 2200
TOTALS 5,990 - 220,000
Attachments:
Resolution approving plans and specifications for the Retaining Wall Replacement Project at
University Avenue and Wooded View Drive.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
PPW JOB NO. 07-10 - FISCAL YEAR 2008-09
RETAINING WALL REPLACEMENT PROJECT AT
UNIVERSITY AVENUE AND WOODED VIEW DRIVE
AND AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Retaining Wall Replacement Project at
University Avenue and Wooded View Drive have been prepared by the Town Engineer and duly
filed with the Clerk Administrator; and
WHEREAS, the Town Council of the Town of Los Gatos has reviewed said plans and
specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council hereby approves
the plans and specifications for the Retaining Wall Replacement Project at University Avenue
and Wooded View Drive.
BE IT FURTHER RESOLVED THAT the Clerk Administrator is hereby authorized
and directed to advertise the Retaining Wall Replacement Project at University Avenue and
Wooded View Drive for bids in the manner prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the 18th day of August, 2008 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA