17 Staff Report - FY 2007-08 Police Operations Buildingt N of MEETING DATE: 6/2108
ITEM NO: '
NIII
cos eatos COUNCIL/AGENCY AGENDA REPORT
DATE: May 22, 2008
TO: MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: GREG LARSON, TOWN MANAGER/EXECUTIVE DIRECTOR
SUBJECT: JOB NO. 411-821-2401 AND 911-821-2401 - FISCAL YEAR 2007-08 POLICE
OPERATIONS BUILDING
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE POLICE OPERATIONS BUILDING AT 15900 LOS GATOS BOULEVARD
AND AUTHORIZE STAFF TO INITIATE THE BID PROCESS.
RECOMMENDATION:
Adopt resolution approving plans and specifications for the Police Operations Building at 15900
Los Gatos Boulevard and authorize staff to initiate the bid process.
BACKGROUND:
On June 18, 2007, the Town Council authorized the purchase of 15900 Los Gatos Boulevard to
use for police operations and approved the Mitigated Negative Declaration for the project, On
February 4, 2008, the Council approved the Conditional Use Permit and Architecture and Site
approval for the project.
DISCUSSION:
The project architect has completed the construction drawings and staff is in the process of
obtaining the necessary permits to commence with construction. At the March 3, 2008 meeting,
the Council approved a prequalification and appeals process for construction of the Police
Operations building. This allowed the Town to utilize a process established by the Legislature
1999, which allows public agencies to pre-qualify contractors that want to bid on public works
construction projects. This allows staff to receive bids from general contractors who have been
screened and determined to have a proven track record and capacity to undertake the project.
U_) ~_n
PREPARED BY: Bud N. Lortz
Director of Community Development
1
Reviewed by: Assistant Tow Manager/Deputy Director Town Attorney/General
Counsel Clerk Administrator/Secretary 75r Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE OPERATIONS BUILDING
June 2, 200&
The Town received information from five firms, all of which are qualified to bid on the project.
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on the Friday before the Joint Council/Board meeting. If Council and the
Board approve this project, bids will be obtained from the five constructions firms that have been
pre-qualified. A construction contract will be presented to Council and the Board to award on
August 18, 2008 and construction is anticipated to begin in September 2008.
CONCLUSION:
It is recommended that the Council and Board adopt the attached Joint Resolution approving
plans and specifications for the Police Operations Building and authorize staff to initiate the bid
process for the project.
Environmental Review
A Mitigated Negative Declaration for the project was adopted by the Council at the time the
purchase was approved. The mitigation measures identified in the Mitigated Negative
Declaration have been incorporated into the project. No additional environmental review is
required.
FISCAL IMPACT:
At the meeting of June 18, 2007, the Town Council and Board authorized a capital project
budget adjustment in the amount of $7,685,468 for the Police Operations Building using funding
source transfers to the Town's Capital Project Fund. The following chart describes the project's
funding and estimated expenditures:
Original
Adjusted
Total
Exps/Encumb Proposed
Budget
Budget
Budget
To Date Contract
Project 411-821-2401 153,000
4,965,468
5,118,468
2,568,762
Project 911-821-2401
2,720,000
2,720,000
1361 125
TOTALS 153,000
7,685,468
7,838,468
3,929,887 -
Expenditure Detail
Services Supplies & Equipment 1,359
Site Acquisition & Preparation 3217,269
Consultatt Services 639,223
Construction 72,036
Contingency
TOTALS 3,929,887 -
Attachments:
1. Joint Resolution
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
JOB NO. 411-821-2401 AND 911-821-2401 - FISCAL YEAR 2007-08
POLICE OPERATIONS BUILDING
AND AUTHORIZING STAFF TO RECEIVE BIDS FOR THE PROJECT
WHEREAS, plans and specifications for the Police Operations Building have been
prepared by the architectural firm of Ross, Drulis and Cuesenbery and duly filed with the Clerk
Administrator; and
WHEREAS, the Town Council of the Town of Los Gatos and the Board of Directors of
the RDA has reviewed said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council and the Board of
the Agency hereby approves the plans and specifications for the Police Operations Building.
BE IT FURTHER RESOLVED THAT the Clerk Administrator is hereby authorized
initiate the bid process for the project in the manner prescribed by Public Contract Code 20101
and approved by the Town Council on March 3, 2008 and by the Town Municipal Code.
PASSED AND ADOPTED at a regular joint meeting of the Town Council and the
Board of Directors of the RDA held on the 2°d day of June 2008, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR/CHAIR OF THE TOWN OF
LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA