Council RetreatM E M 0 R A N D U
°s TOWN MANAGER'S OFFICE
To: Commissioners
From
Subject:
Greg Larson, Town Manager
Annual Council/Commission Retreat
Date: April 17, 2008
We are pleased to provide this information packet as preparation for this year's annual Town Council Retreat
with Town Commissions. The Retreat is scheduled from 1:15 p.m. to 5:00 p.m., on Saturday, April 26, in
the Town Council Chambers (110 East Main Street). Commissioners are asked to arrive at least 15 minutes
prior to their scheduled start times. Below is the working schedule with approximate times for planning
purposes:
1:15 p.m. Convene meeting; verbal communications; meeting overview
General Council/Commission Issues
1:30 p.m.
Youth Commission
2:00 p.m.
Library Board
2:30 p.m.
Parks Commission
3:00 p.m.
Break
3:15 p.m.
Transportation & Parking Commission
3:45 p.m.
Arts Commission
4:15 p.m.
Community Services Commission
4:45 p.m.
Wrap-up/Adjourn
The accompanying staff report and the completed Commission questionnaires will serve as the
foundation for discussion. Each questionnaire includes the Commission's major accomplishments over
the past year or two, future projects, ideas for training, and any other issues that it wishes to discuss with
Council. The Chair, or one other representative from each Commission, will present highlights from its
questionnaire, allowing most of the session to be used for discussion. All commissioners are invited to
attend.
Staff has worked to ensure that the Retreat has a consistent structure, in order to facilitate dialogue and to
focus on key issues between the Council and Commissions. We look forward to a productive Retreat for
the Council and Commissions.
Attachments:
Agenda Packet
Distribution:
Mayor and Town Council
N:\MGR\AdminWorkl'iles\2008 Council Reports\council com invite.wpd
~QwN of MEETING DATE: 04/26/08
COUNCIL/COMMISSIONER RETREAT
$t;laMtb T
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~os«GAtos COUNCIL AGENDA REPORT
DATE: April 17, 2008
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: INFORMATIONAL REPORT - APRIL 26, 2008 COUNCIL/COMMISSION
RETREAT
RECOMMENDATION:
That Council meet with each Town Commission and Board, and discuss issues of interest to
Commission and Board members and to the Town Council.
BACKGROUND:
Retreat Purpose
Each April, Council holds a Council/Commission Retreat at which it meets with Town
Commissions, Committees, and Boards (hereinafter referred to as "Commissions"). The goal of
the Retreat is to open the lines of communication between Council members, Commission
members, and staff. All members of each Commission are invited to attend; generally, the
Commission Chair and Vice-Chair take the lead for the Commission in discussion with Council.
At this Retreat, Council will be meeting with the following six Commissions: Arts Commission,
Community Services Commission, Library Board, Parks Commission, Transportation and Parking
Commission, and Youth Commission. The Council typically meets with the Planning
Commission in a separate retreat.
PREPARED BY: Regina A. F41k-het, Community Services Director
N:\CSD\TCRPTS\2008 TCRP"I'S\2008 Commission Retreat Repqrt.doc
Reviewed by: Assistant Town Manager Town Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 26, 2008 COUNCIL/COMMISSION
RETREAT
April 17, 2008
Retreat Format
First will be a brief update on topics common to all Commissions. Next, Council will meet in turn
with the Commissions, as follows:
• Youth Commission
• Library Board
• Parks Commission
• Transportation and Parking Commission
• Arts Commission
• Community Services Commission
In preparation for the Retreat, each Commission completed a questionnaire that requested the
Commission's assessment of its major accomplishments, proposed future projects, ideas for
training, and any other issues that the Commission wished to discuss with Council. Each
Commission's completed questionnaire, its enabling resolution, a matrix of action items identified
at last year's Retreat, and other relevant documents are included with this report (Attachment 3).
Staff liaisons facilitated the completion of the questionnaires; guidance was provided with regard
to general content and format. The questionnaires reflect each Commission's interests and intent.
During each Commission's time with Council, it will focus discussion on the key issues listed in
this report.
DISCUSSION:
Updates
Following are brief updates of the status of issues raised at previous Council/Commission
Retreats:
Commissioner Training
An updated and expanded Commissioner Handbook was distributed to all Commissioners in 2007.
Newly appointed Commissioners receive a Handbook when they take the Oath of Office. The
Handbook may be used by a Commission's Chair and its staff liaison to provide orientation and
training for newly appointed Commissioners.
Every spring the Town Manager briefs the commissions on the Town's budget, including the five
year forecast. These presentations are well received.
Commissioners are invited to participate in two Leadership Los Gatos (LLG) sessions:
"Introduction to Town Government" and "Financing Local Government." A number of
Commissioners have participated in the full program. Others have expressed an interest in
applying.
Additionally, commissioners were invited to a training held in February. The topics included
commissioner roles, responsibilities and communication; legal matters; and, best practices for
commissioner's effectiveness. This training received positive feedback from those in attendance.
Staff intends to hold a similar workshop next year.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 26, 2008 COUNCIL/COMMISSION
RETREAT
April 17, 2008
Each department lead/staff liaison is responsible for identifying training that they believe would be
beneficial for their Commissions. In addition, Council's suggestions about Commissioner training
should be provided to staff at this Retreat for subsequent review. Ideas for training may also
emerge from the Retreat discussions with Commissioners.
General Plan
As noted at the Council Retreat held earlier this year, work on the General Plan update will begin
this spring. The work plan will include opportunities for input from Commissions, specific
stakeholders, and the community. This report will serve to notify Commissions that they will have
opportunities for input. In particular, Commissions will be asked for input on one or more of the
four issues to be raised in the update: the environment and sustainability, recreation, youth and
semors.
Communications between Commissions, Council and Staff
As a result of questions raised by Commissioners about communication and interaction between
Council and the Commissions, the 2006 Retreat included a discussion of the process used for
communication between Council, Commissions and individual Commissioners. Both the
Commissioner Handbook and the Council Code of Conduct address communication. The relevant
portions of the Commission Handbook is included as Attachment 1. If Council has any further
direction regarding the communication process, direction to staff is requested.
At each of the last two Retreats, Council was provided a summary chart aimed at further clarifying
the roles of the Council, Town Manager, staff liaisons, and Commissions as they are understood
and facilitated by staff. The chart identifies how Council makes assignments to Commissions, and
how Commissions report to the Council. That chart is attached as Attachment 2. As stated in the
chart, it is staff's responsibility to provide background and context on agenda items and to ensure
that the Commission is aware of potential results of actions. The staff liaison is expected and
required to provide full analysis of issues so that the Commission, and subsequently, the Council,
can make informed decisions. Again, if Council has any feedback on staff roles and
responsibilities in supporting the Commissions, this retreat is a good opportunity for that
discussion.
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 26, 2008 COUNCIL/COMMISSION
RETREAT
April 17, 2008
Commission-Specific Topics
Below is a table which briefly describes each Commission and lists issues as identified in its
Retreat Questionnaire:
Commission
Key Areas of Focus
Youth Commission
■
Solicit direct communication between
In order to increase youth involvement in
Youth Commission and youth through a
Town government and community
Youth Interest Awareness committee.
activities, Council established the Youth
■
Desire to receive direction from Council
Commission in 2004.
on specific issues on which Council
wants youth input.
■
Continued interest to study the skate park
issue and advise council on possible
future plans.
■
Discussion of the most appropriate way
for Youth Commission to communicate
with Council.
Library Board
■
Will the new library be big enough?
The Library Board works with Library staff
■
Is the Board restricted from helping the
in an advisory role, with the goal of
Friends raise money for FF&E?
providing better Library services.
■
The Board supports the use of the current
library's first floor as a Community
Room.
Parks Commission
■
Is Council amenable to keeping Town
The Parks Commission advises Council on
parks open at night for special events?
issues related to public parks, grounds,
■
What are the opportunities for
street trees, and beautification, and has
Commission participation in The General
completed many projects in these areas.
Plan Update?
The Commission has fully integrated open
space and trails issues as a part of its role.
How can the Parks Commission be
involved in the Vasona Land sale to the
County?
■
Does the Council want to have an "Art in
the Park" initiative?
PAGE 5
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT
RETREAT
April 17, 2008
- APRIL 26, 2008 COUNCIL/COMMISSION
Commission
Transportation and Parking Commission
The Transportation and Parking
Commission advises the Council on
matters relating to on-street and off-street
activities and services. These include
general transportation issues, bikeways,
traffic safety, the Town's Traffic Calming
Policy, safe routes to school, traffic studies,
and Town-wide parking including the
Downtown Parking Management Plan.
Arts Commission
The role of the Arts Commission is to
encourage the development of art, drama,
music, and other creative activities in
Town. Under this charge the Commission
has produced a number of successful
projects, including Music in the Park, Art
in the Council Chambers, and a public art
installation.
Key Areas of Focus
■ Council attendance at Transportation &
Parking Commission meetings.
■ Desire to schedule discussion of parking
regulation enforcement and enforcement
resources at a Council meeting.
■ Does the Council have plans to consider
a future parking structure in Town? If
not, to what will the $1.9 million
budgeted for a parking structure be re-
allocated?
■ What is the Council policy regarding
parking lots and structures?
■ What actions can the Council take to
assure extension of the light rail to Los
Gatos?
■ Effective community outreach through
"Networking the Arts"
■ Successfully implemented full slate of
arts programs:
o Music in the Park
o Art in the Council Chambers
o Halloween Catwalk
■ No new projects anticipated for next
year.
■ Training opportunities provided by Town
well attended and aDnreciated.
Community Services Commission
The role of the Community Services
Commission is to ensure that the goals and
objectives contained in the Human Services
Element of the General Plan are
implemented. Commission liaisons are
actively involved in community programs
focused on these needs. The Commission
administers a number of successful
programs, including the Community Grant
program.
■ Effective community outreach through
Liaison appointments and Community
Services Connections.
■ Lead role in Environmental Sustainability
Committee.
■ Next year, the Commission will review
best practices for municipal grant
programs.
PAGE 6
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 26, 2008 COUNCIL/COMMISSION
RETREAT
April 17, 2008
CONCLUSION:
The annual Council/Commission Retreat is a valuable opportunity for Council and Commission
members to engage in meaningful dialogue, address issues of interest to all parties, and set goals
for the coming year. The contributions made by members of Town Commissions, Committees,
and Boards are essential to the effectiveness of our municipal government organization. They
contribute to attaining civic enrichment which is a Council priority.
Attachments*
1. Commissioner Handbook, "Roles and Responsibilities" Section
2. Council/Commission Communication summary chart and General Issues Matrix
3. Commission Questionnaires, Enabling Resolutions, and Issue Matrices
Distribution:
Arts Commission members
Community Services Commission members
Library Board members
Parks Commission members
Transportation and Parking Commission members
Youth Commission members
Executive Team members
Town website
Attachment 1
Roles and Responsibilities
Boards, commissions, and committees (referred to collectively as "Town commissions") have a
critical role in the Town of Los Gatos. They serve as a conduit for citizen input - a way of
gathering, analyzing and recommending options to the Town Council which has the final
responsibility for making policy decisions. Any citizen can come before the Town Council to offer
an opinion or make suggestion, but commissions provide another important avenue for evaluating
solutions to community problems. The individuals who serve on the Town commissions are among
the most respected and appreciated volunteers in the community.
The formal description of the roles and responsibilities of Town commissions are included later in
this handbook. Commissions play a key role in the democratic process in the Town of Los Gatos.
PURPOSE OF BOARDS, COMMISSIONS AND COMMITTEES IN LOS GATOS
The purpose of boards, commissions, and committees in Los Gatos is to:
■ Identify community issues that fall within their scope of work as identified in the
enabling resolution
■ Gather information and analyze issues
■ Hold public hearings and use other means to determine how the community feels about
issues related to their respective fields
■ Recommend policies and procedures related to their respective fields to the Town
Council based on analysis and community input
■ Serve as an intermediary between the public and the Town Council and staff by
providing information, explanation, and support for different points of view
■ Exemplify the mission statement of our Town government "to enhance the quality of
life in Los Gatos by providing the highest quality of leadership and most efficient
services and facilities"
ROLES AND RESPONSIBILITIES OF BOARDS, COMMISSIONS, AND
COMMITTEES
Role of the Chair and the Vice Chair
Commissions generally rotate the position of chair and vice chair each year. Frequently the
position is based on senibrity, but that is not a mandatory criterion. The willingness and ability of
an individual to serve as the chair or vice-chair should be taken into consideration. The additional
responsibilities of serving as chair and vice chair may take extra time.
Responsibilities of the Chair:
■ Preside at all official meetings of the board, commission or committee
• Consult with the staff liaison in drafting the meeting agenda
■ Attend Town Council meetings as needed to represent the board, commission or
committee
■ Sign correspondence on behalf of the board, commission or committee
■ Make the public feel welcome at meetings
■ Keep discussions orderly, focused, efficient, impersonal, and fair
Responsibilities of the Vice Chair are to substitute for the Chair as needed.
Responsibilities of Individual Members
Each member of a Town of Los Gatos board, commission or committee agrees to the following
responsibilities during his or her term of office:
■ Attend every meeting
■ Demonstrate respect, fairness, consideration, and courtesy to others
• Respect the authority of the Chair
■ Prepare in advance of meetings and be familiar with issues on the agenda
■ Be respectful of other people's time, stay focused and act efficiently during meetings
■ Serve as a model of leadership and inspire public confidence in Town government
■ Act and speak with honesty and integrity
• Demonstrate awareness of potential conflicts of interest and knowledge of the
requirements of the Brown Act, seeking advice when appropriate
■ Review Council Code of Conduct (included in the Reference Section of this binder)
Responsibilities of the Staff Liaison
The Town's administrative staff works for and is accountable to the Town Manager. It is, therefore,
the Town Manager's responsibility to allocate staff's time and efforts as liaisons to Town
commissions, boards or committees. Requests for information or support should be directed to the
staff liaison, not to other Town staff. The responsibilities of Town staff serving as liaisons include:
■ Attend all meetings, prepare agendas in conjunction with the commission chair
■ Provide background and context on agenda items
■ Alert the commission of possible detrimental actions
■ Offer professional expertise and recommendations about an issue
■ Keep the board, commission, or committee focused on priorities
■ Interpret codes, ordinances, policies and other regulations
■ Ensure that motions and minutes reflect the intent of the commission
■ Educate new members about their role and responsibilities
Relationship with the Town Council
The primary responsibility of commissions, committees and boards is to advise and make
recommendations to the Town Council. It is the Council's role to absorb the advice and
recommendations offered by numerous sources and to make policy decisions. Because the Town
Council is in a position to see the broader context and is aware of other concerns, it may not always
follow the recommendation offered by individual commissions, committees and boards. Even
though the Council relies on the work of Town commissions, there should be no confusion about
the separate roles of each.
Once the Council has made a policy decision, the commission, committee, or board is obligated to
proceed within established policies and programs adopted by the Town Council. If a
commissioner or a commission as a whole would like to discuss the Council's action, they should
contact the staff person responsible for their advisory body.
Business transacted with the Council should be in writing from the body as a whole and forwarded
through staff who will then forward it to the Town Manager's Office. The Town Manager will
review all reports, findings and recommendations and forward to the Council those matters within
its province. The Town Council/Commission Communication Chart found at the end of this
section summarizes this process.
Letters from commissions, committees or boards, addressed to the public or other agencies and
concerning official positions being taken, must first be forwarded to the Town Council for
approval before being mailed. Letters from individual commission, board, or committee members
to either the public or the media regarding issues that are within the jurisdiction of that
commission, board, or committee should be distributed to the other members and the Council as a
matter of courtesy.
When a member of an advisory body addresses the Town Council at a public meeting, it should be
made clear whether the member is speaking on behalf of the advisory body or as an individual
citizen.
Commissions, committees and boards and their individual members should not attempt to predict
Council action, either publicly or privately. However, they may, and should, interpret Council
policies or identify trends based on Council's legislative actions.
Relationship with the Public
Members are encouraged to become aware of public opinion relating to their field of influence.
They should welcome citizen input at meetings and ensure that the rules and procedures for public
hearings are clearly understood.
Members should conduct themselves at public meetings in a manner that is fair, understanding and
gracious. Members should be considerate of all interests, attitudes and differences of opinion.
They should also take care to observe the appearance as well as the principle of impartiality.
All Town employees, Council members, and Town volunteers, including commission, committee,
and board members, are prohibited from accepting gifts, gratuities or favors. Acceptance of any
gift, gratuity, or favor might reasonably be interpreted as an attempt to influence the recipient's
actions. See the complete administrative policy at the end of this section.
Ethics Training
Elected and selected appointed officials (Commissioners) in Los Gatos are required to take
the mandated ethics training. This also includes the Town Manager, Town Attorney,
Executive Management and other appropriate management employees.
Effective January 1, 2006, state law (AB 1234) requires local agency officials to receive no
less than two hours of training in general ethics principles and ethics laws every two years.
The bill allows officials to fulfill this requirement by taking courses developed in
consultation with the Fair Political Practices Commission and the Attorney General. Local
and appointed officials, including employees designated by a local agency, must also take
two hours of ethics training if they receive compensation for their service or are reimbursed
for their expenses. The training must cover general ethics principles relating to public service
and ethics laws. Individuals required to take the training must fulfill two hours of training
every two years.
Please be sure to contact your department staff liaison to confirm if you are required to take
the ethics training. Additional information on this requirement can be found in the Reference
section of the Handbook.
Area of Interest
The specific duties of each commission are set forth in the enabling resolution that Council adopts
to create the commission. It is implicitly understood that the advisory body is limited to the
consideration of those matters which are specifically assigned to its jurisdiction. In special or
unusual circumstances, when interest spreads into an area beyond its jurisdiction, the commission
should formally request specific authorization from the Council to consider the matter and to
formulate recommendations in that area.
Conflict of Interest
The State of California requires all Cities and Towns to adopt a "conflict of interest" ordinance.
The Town of Los Gatos has adopted an ordinance to meet the State requirements and has indicated
that all Commission, Board or Committee members must file the Fair Political Practices
Commission (FPPC) Form 700 with the Clerk Department. (See Reference Section for FPPC Form
700) Members should also remain wary of potential conflicts of interest and seek advice as
appropriate.
Term of Office
A commissioner's term of office officially begins when the new member takes the Oath of Office,
administered by the Town Clerk or Clerk Administrator, and expires when their term expires and
their successor is appointed. The term of office for each commission can be found in the
commission's enabling resolution, found in the "Commission Specific" section of this handbook.
Attendance
Attendance at each regular meeting of a commission, committee or board is essential. If a
commissioner knows in advance that he/she will be absent from a meeting, they should inform
their commission chair or staff liaison. Resolutions 2003-136 and 2003-137, which outlines the
attendance requirements for each commission is located in "Applicable Policies," at the end of this
section.
Residency Requirement
Residency in the Town of Los Gatos is required for appointment and continued membership on the
following commissions: Arts Commission, Community Services Commission, Library Board,
Sister City Committee, and Planning Commission. Certain commissions may require residency for
certain members of the commission, while other membership may involve business or property
ownership, or other community representation, but not legal residency. See Residency
Requirements Resolution at the end of this section.
Resignation
Commission members resigning from office before the end of their term are requested to send
correspondence announcing their resignation to the Mayor. Copies will be forwarded to the Town
Council, and the commission, committee, or board.
Reimbursement of Expenses
Prior approval from staff must be received before a commission member may purchase an item for
the benefit of that commission, committee or board for a Town-sponsored activity or event. A
receipt for that item(s) must be submitted before the member may be reimbursed. See Resolution
1994-48 at the end of this section.
Resolution 1987-16, Reimbursement of Expenses, located in "Applicable Policies," at the end of
this section explains reimbursement policy for attendance at governmental business functions.
Attachment 2
Town of Los Gatos Council/Commission Communication
'1'oWn Council
PrimarN role: Act as legislative bode for Town of Los Gatos. Provide policy leadership.
Listen to Commission recommendations, requests. or positions of Commission: give feedback
or make decision.
Make requests or referrals to Commission, through Town Manager.
Town 4lanager
Primary role: Serve as chief administrative officer of'ro n organization. Implement
Council policies.
Work with Mayor to set agendas.
Communicate Commission recommendations, requests, or positions to Council.
Communicate Council requests or referrals to Commission, to staffliaison.
Staff Liaison
Primary role: Act as delegate of Town Manager. Provide professional expertise to
Commission.
Provide information about Town codes, policies, and regulations.
Provide backUound and context on agenda items.
Make Commission mvare of potential results of actions.
Educate members about their roles and responsibilities.
Work with Commission chair to develop agendas.
Corn nmicate Commission recommendations, requests, or positions to Council, to Town
Manager.
Communicate Council requests or referrals to Commission.
Commission
Primary role: Advise turd make recommendations to Council.
Identify community issues, gather infotlnation, and analyze issues.
Receive public input at meetings, following public hearing rules.
Make recommendations, requests, or positions to Council, through staff' liaison.
Direct requests for information or support to staff' liaison only.
Adhere to Council adopted policies and programs.
Provide feedback to Council decisions, requests, or referrals through staff liaison.
Seek Council approval through staff liaison before sending letters of official position, or
before beginning a new project.
'.dote: This summary indicates the process for communication between Council and Commissions
and vice versa.
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Attachment 3
~pW N 0~
r~ 2008 RETREAT QUESTIONNAIRE
3!pS G h Commission/Committee: I Youth Commission
Youth Commission
Length of Term Term Expires
Olivia Colliver
2
June 1, 2008
Jordan Kahler
1
June 1, 2008
Liz Mellema
2
June 1, 2008
Peter Hadar
2
June 1, 2008
Stanford Stickney
2
June 1, 2008
Amy Zhang
2
June 1, 2008
Bronwyn Stone
2
June 1, 2008
Michelle Aranovsky
2
June 1, 2009
Sydney Burns
2
June 1, 2009
Brandy Pech
2
June 1, 2009
Nicky Robinson
2
June 1, 2009
Kelsey Hall
2
June 1, 2009
Hirsh Goswamy
2
June 1, 2009
Killian Jackson
2
June 1, 2009
Cheryl Chapman
1
June 1, 2008
Meeting Information
Date: 2°d Tuesday each Month
Time: 7:00 pm
Location: Town Council Chambers
Staff: Scott Seaman, Police Chief
2008 Retreat Questionnaire
Youth Commission
Major accomplishments of the past year.
In the last year, the Youth Commission continued its role as a liaison between the youth and
Town Council by soliciting the community for feedback through a well-attended community
forum. The feedback from the forum demonstrated the need to address such issues as the skate
park and the Los Gatos dog park. The Youth Commission reached out to hear from community
members that spoke to these issues, so the groups could work together in resolving our mutual
concerns.
In addition to frequent, open dialogues about the skate park with its representatives, the Youth
Commission heard from representatives of Los Gatos Unleashed and the Chamber of Commerce.
After following up with the Chamber of Commerce at a recent board meeting, the two groups
have begun to partner together to tackle the issues relating to youth retail needs and begin work
toward involving the youth in local commerce.
Recently, the Youth Commission brought its mini-grants program into operation, pledging
funding for a student film the Youth Commission feels will foster core values in the community,
as outlined in Project Cornerstone.
Proposed projects for upcoming year.
An issue that continues to arise in discussion and interaction with the public is the need for a
skateboarding park. The design of the park is less important, skaters say, than the presence of
some place in town they can safely and legally practice their sport.
Another concern for the youth community is the difficulty for young people to shop in the
downtown area. Not only do many youths feel that the businesses downtown are prohibitively
expensive, several young people from the community and commissioners themselves have
testified to feeling discriminated against because of their age in some downtown shops. Though
these issues are not universal in the downtown, they are widespread enough to warrant the future
attention of the Youth Commission in cooperation with the business community.
The Youth Commission is aware of strong negative perceptions regarding parking and traffic
control and enforcement in the community. The Youth Commission seeks to address these
perceptions, both to correct any rumors or myths that surround the issue and to look forward for
future ways to streamline the process of keeping traffic flowing in areas that affect youth, such as
the Los Gatos High School.
Though the curfew issue has waned in intensity since the Youth Commission published its
informational brochure on the issue, there are still some who feel that the ordinance is inherently
discriminatory. Fortunately, few report difficulty with the means by which the ordinance is
actually enforced.
Discussion with Los Gatos Unleashed indicated that current plans for the dog park involve using
space that overlaps with the high school. This proximity, and its potential impact on safety and
2008 Retreat Questionnaire
Youth Commission
the availability of parking at the high school, warrants continued attention from the Youth
Commission. The representatives of the park have expressed a desire and willingness to work
with this commission in order to ensure that the needs of both groups are met.
Issues specific to Commission.
None.
What training would be beneficial to the Commission?
The Youth Commission has felt that its involvement in the National League of Cities has proven
to be a consistently useful resource, both for developing new direction for the Youth Commission
in future years and sharing with others the strong relationship between youth and local
government we enjoy in Los Gatos.
New Youth Commissioners arrive at their understanding of the role the commission plays by
receiving direction from staff and their peers during public meetings as the year progresses. New
and returning commissioners would likely be served well by incorporating an in-depth discussion
about the Commission's role in the community at the beginning of the year, during the annual
informational session.
Questions and comments for the Council.
The Youth Commission has struggled to understand how it can best advise the Town Counsel on
youth-related issues, as it was chartered to do. Though we have received consistent input from
staff about the most appropriate means by which we can continue to communicate, the Youth
Commission seeks direction from the Council about the most appropriate way for the two groups
to work together in the future.
For instance, is it appropriate to take a formal stance on a pending issue in the form of a written
statement addressed to the Council? Does the Youth Commission step beyond its role by
expressing opinions on issues that may differ, in whole or in part, from past decisions of the
Council?
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
YOUTH COMMISSION
RESOLUTION 2005 - 52
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
RESCINDING RESOLUTION 2004 - 67 AND
ESTABLISHING RULES FOR THE YOUTH COMMISSION
WHEREAS, it is recognized that a youth perspective on issues which pertain to the youth in the
community is an important part of decision making in Town; and
WHEREAS, there is value in increasing communication between adults and youth; and
WHEREAS, there is value in having a mechanism for youth to have a voice in Town affairs and
issues relating to youth; and
WHEREAS, the Town Council of the Town of Los Gatos found and determined that the purpose
of the Youth Commission is to foster and encourage civic and neighborhood pride and a sense of
identity through the knowledge, understanding, and increased involvement of the Town's youth in
the Town's present and future municipal affairs.
NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
LOS GATOS:
There is a need for a Youth Commission to function in the Town of Los Gatos, which would
establish a formal body by which the youth of Los Gatos would have a voice in the community.
a. There is hereby established a Youth Commission which shall generally be responsible
for studying various problems, activities and other issues of concern to the youth in
general, and for advising Council on matters pertaining to issues involving the youth of
Los Gatos.
b. Membership/Organization
i. The Youth Commission shall consist of fifteen (15) members. The members shall
be students who are entering grades 8 through 12. Membership for the students
requires either residency in the incorporated limits of the Town of Los Gatos and
enrollment in any accredited school, or residency in the unincorporated areas of the
County of Santa Clara, which have a Los Gatos mailing address, and enrollment in a
school located in the Town of Los Gatos.
iv. Review municipal matters referred to the Commission by the Town Council or other
Town boards, committees, or commissions and, as appropriate, make recommendations
on those matters.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos,
California, held on the 6`' day of June, 2005 by the following vote:
COUNCIL MEMBERS
AYES:
Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector,
Mayor Mike Wasserman.
NAYS:
None
ABSTAIN:
None
ABSENT:
None
SIGNED: /s/ Mike Wasserman
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ MarLyn J. Rasmussen
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
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2008 RETREAT QUESTIONNAIRE
tos G os
Commission/Committee: ( Library
Commission
Length of Term
Term Expires
Rita Baum
Lyn Dougherty
Dale Hill
Deborah Behrman
Mary King
3 years
3 years
3 years
3 years
3 years
12/31/08
12/31/09
12/31/10
12/31/09
12/31/08
Meeting Information
Date: Held quarterly; second Wednesday of month (Feb., May, Sept., Nov.)
Time: 3:00 p.m.
Location: Neighborhood Center
Staff: Peggy Conaway, Library Director
Community Services Commission
2008 Retreat Questionnaire
Library Board
Major accomplishments of the past year.
Encouraged the Town Council to proceed with plans for a new library and make a commitment
to build.
Attended meetings of the California Association of Library Trustees and Commissioners to stay
informed on library issues.
Advocated for public library services on behalf of the residents of Los Gatos, and attended Town
Council meetings when library issues were discussed.
Reviewed and recommended approval of selected library policies.
Proposed projects for upcoming year.
Be apprised and give input on the reconfiguration of the space program for the new library.
Since the new library will not include a Community Room, the Board will advocate for that
function on the first floor of the old library building.
Continue to gather input from the community on library issues and concerns.
Issues specific to Commission.
The Library Board is very appreciative of the efforts of the Council to build a new library.
However, there is some concern that the new building will not be as large as needed. Please help
us understand how these decisions came about.
What training would be beneficial to the Commission?
Fundraising training. The Board needs to understand from the Council how far-reaching the
library board's efforts and activities to raise funds for new library can be.
Questions and comments for the Council.
The Library Board is supportive of the FF&E fundraising efforts of the Friends of Los Gatos
Library. Will board members be restricted from assisting and participating in the Friends
fundraising campaign?
N:ACSD\Town Manaaer\Commission Retreat\08 Retreat\Cou nci I Li bBoard Retreat 08.doc
Page 2
LIBRARY BOARD
CALIFORNIA EDUCATION CODE
LIBRARIES
Article 2
18910 et al: LIBRARIES AND TRUSTEES
Sections:
18910.
Appointment of board of trustees.
18911,
Term of office and compensation.
18912.
Eligibility of men and women.
18913.
Vacancies.
18914.
Monthly meetings.
18915.
Special meetings.
18916.
Quorum.
18917.
President.
18918.
Record of proceedings.
18919.
Rules, regulations, and by-laws.
18920.
Administration of trusts; receipt, holdings and disposal of property.
18921.
Officers and employees.
18922.
Purchase of personal property.
18923.
Purchase of real property, and erection of rental and equipment of buildings or rooms.
18924.
State publications.
18925.
Borrowing from, lending to, and exchanging with other libraries; nonresident borrowing.
18926.
Incidental powers of board.
18927.
Annual report to legislative body and to State Librarian.
18910. Appointment of board of trustees
The public library shall be managed by a board of library trustees, consisting of five members, to be
appointed by the mayor, president of the board of trustees, or other executive head of the munici-
pality, with the consent of the legislative body of the municipality.
18911. Term of office and compensation
The trustees shall hold office for three years. The members of the first board appointed shall so
classify themselves by lot that one of their number shall go out of office at the end of the current
fiscal year, two at the end of one year thereafter, and two at the end of two years thereafter.
The legislative body of the municipality may, by ordinance, provide for the compensation of such
trustees; provided that the respective compensation for such trustees shall not exceed fifty dollars
($50) per month.
18912. Eligibility of men and women
Men and women are equally eligible to appointment as trustees.
18913. Vacancies
Vacancies shall be filled by appointment for the unexpired term in the same manner as the original
appointments are made.
18914. Monthly metings
Boards of library trustees shall meet at least once a month at such times and places as they may fix
by resolution.
18915. Special meetings
Special meetings may be called at any time by three trustees, by written notice served upon each
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2008 RETREAT QUESTIONNAIRE
~ (t[fl t
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!ps G d.~pS
Commission/Committee: I Parks Commission
Parks Commission
Length of Term
Term Expires
Stephen Endweiss
4 years
12/31/11
Sandy Gordon
4 years
12/31/09
Jim Handy - Vice-Chair
4 years
12/31/10
Barbara Holden
1 year
12/31/08
Richard Konrad - Chair
4 years
12/31/10
Karl Lawson-Henze
4 years
12/31/08
Gary Schloh
4 years
12/31/11
Student Members:
Madeline Kevorkian
1 year
08/31/08
Meeting Information
Date: 1" Tuesday Each Month
Time: 6:00 PM
Location: R.J. Bryant Service Center, 41 Miles Ave., Los Gatos 95030 (October - May)
Town Parks (June - September)
Staff: Kevin Rohani, Interim Director of Parks & Public Works
Tim Boyer, Parks Superintendent
2008 Retreat Questionnaire
Parks Commission
Major accomplishments of the past year.
Completed the Parks & Trails Map.
Held summer meetings in four (4) different parks. Inspected parks prior to regular meetings
and generated action items for improvement or repair.
Held a picnic in the park luncheon for 120 senior citizens at the Pageant Grounds.
Proposed projects for upcoming year.
Hold an Arbor Day Outreach event for the community.
Hold fourth "Seniors in the Park" luncheon.
Participate in the Leadership Los Gatos Program.
Continue to investigate locating a site for a community garden.
Hear citizen proposals (e.g., Los Gatos Unleashed for a dog park).
Other initiatives to pursue if time allows:
a) convert parks to native shrubs/vegetation where possible in Los Gatos parks;
b) reduce water usage in parks;
c) locate sites for demonstration of bird/butterfly gardens in parks; and
d) remove invasive non-native plants from local parks.
Issues specific to Commission.
None.
What training would be beneficial to the Commission?
Better understanding of Town Budget and allocation of funds.
Questions and comments for the Council.
Is the Council amenable to keeping Belgatos Park open at night for viewing meteor showers?
This might also be applied to other parks in Town for various night-time events. .
The Parks Commissioners would like to be appointed to the General Plan Update Committee.
What are the opportunities for Commission participation?
How can the Parks Commission be involved more in the Vasona Land sale to the County?
Does the Council want to have an "Art in the Park" initiative and how can the Parks Commission
participate?
PARKS COMMISSION
RESOLUTION 2005 - 96
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
RESCINDING RESOLUTION 2004-3 AND AMENDING THE TERMS OF OFFICE OF
STUDENT MEMBERS OF THE PARKS COMMISSION
WHEREAS, Section 19.20.010 ofthe Los Gatos Town Code states that the Town Council shall
establish a Parks Commission; and
WHEREAS, Resolution 2004-3 established the Parks Commission; and
WHEREAS, the Town Council now desires to rescind Resolution 2004-3 to amend the terms
of office of student members of the Parks Commission.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES
HEREBY RESOLVE AS FOLLOWS:
There is hereby created a Parks Commission for the Town.
(1.) The Commission shall be advisory to the Town Council and shall operate in the manner hereinafter
prescribed.
(2.) Membership/Organization
a. The Parks Commission shall consist of nine (9) members, seven (7) adults, two (2) students.
All commissioners shall be appointed by the Town Council.
b. Six (6) adult members of the Commission shall reside within the incorporated municipal
limits of the Town of Los Gatos, California; one (1) adult member may reside within the
incorporated municipal limits of the Town of Los Gatos or of the City of Monte Sereno,
California. Two (2) youth members shall reside within the incorporated municipal limits
of the Town of Los Gatos, California and attend any accredited school; or reside in the
unincorporated areas of the County of Santa Clara, California, which have a Los Gatos
mailing address, and attend a school located within the Town of Los Gatos.
C. Two (2) youth members of the Commission shall, at the time of their appointment, have
completed the ninth grade, and shall be no more than eighteen (18) years old.
d. The Commission shall develop a procedure regarding recruitment of youth members for
Council approval. The terms of office of the student members shall be one (1) year,
and/or until their successors are appointed.
The terms of office of all other members of the Commission shall be four (4) years and until
their successors are appointed and qualify. The members' terms of office are staggered and
overlapped so that the terms of no more than one-third of the members expire each year.
Commission members shall serve without compensation, provided that, with advance
the parks, street tree, trails, open space, and beautification programs, and a long-range
capital improvement program for these services.
Hold hearings on matters pertaining to park, open space, and trails sites, their acquisition
and development, capital expenditures, and municipal activities in relation to parks.
(4.) Not to affect powers of Town Council. Nothing in this resolution shall be construed as restricting
or curtailing any of the powers of the Town Council, or as a delegation to the Parks Commission of
any of the authority or discretionary powers vested and imposed by law in such Council. The Town
Council declares that the public interest, convenience, welfare and necessity require the appointment
of a Parks Commission to act in a purely advisory capacity to such Council for the purposes
enumerated in this resolution.
BE IT FURTHER RESOLVED that Resolution 2004-3 is hereby rescinded.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 6th day of September, 2005 by the following vote:
COUNCIL MEMBERS:
AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector,
Mayor Mike Wasserman.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
/s/ Mike Wasserman
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marlyn J. Rasmussen
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
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2008 RETREAT QUESTIONNAIRE
G Al~S
Commission/Committee: I Transportation and Parking Commission
Commissioner
Edgar LaVeque, Chair
Erik Wilhelmsen, Vice-Chair
Bruce Entin
Ed Stahl
Dick Anderson
Collette Lynner
Chris Tanimoto
Lenj4th of Term Term Expires
4 Years
12/31/11
4 Years
12./31/11
4 Years
12/31/09
4 Years
12/31/08
4 Years
12/31/10
4 Years
12/31/10
1 Year
12/31/08
Meeting Information
Date: Meets on the second Thursday of the month
Time: 7:30 A. M.
Location: Parks and Public Works Department - 41 Miles Avenue, Los Gatos, CA
Staff: Kevin Rohani, Interim Director of Parks and Public Works
2008 Retreat Questionnaire
Transportation & Parking Commission
Major accomplishments of the past year.
Designed and developed Highway 9 pedestrian and bicycle safety improvements, in collaboration
with neighboring municipalities.
Participated in the design and development of the Roberts Road Bridge and Wedgewood Avenue
public improvements.
Initiated the development of the Pollard Road crosswalk project.
Advocated continued sidewalk repair and grinding to reduce trip hazards.
Proposed projects for upcoming year.
Completion of the lighted crosswalk project between Los Gatos Woods and Jack Fisher Park in
collaboration with the City of Campbell.
Establish bicycle parking for summer concerts and festival events to be run by volunteers.
Develop new bike map.
Continued focus on present and future parking needs in Los Gatos.
Issues specific to Commission.
What training would be beneficial to the Commission?
Better understanding of Town budget and allocation of funds.
Continue touring streets and intersections to evaluate problem areas and traffic calming
measures.
Better knowledge of Los Gatos population, demographics, and projected population growth.
Results of transportation surveys (bus, bike, pedestrian, and vehicular) conducted by the Town,
County, or VTA in the last two years.
History of the parking problems and solution in the Town of Los Gatos.
N:ACSD\Town Manager\Commission Retreat\08 Retreat\Transportation and Parking 08 Question naire_3doc.doc
Page 2
2008 Retreat Questionnaire
Transportation & Parking Commission
Questions for the Council.
The Commissioners invite Council members to occasionally attend Commission meetings to hear
discussions about parking issues that it faces.
The Commission would welcome the opportunity to discuss parking regulation enforcement by
Police and enforcement resources at a Council meeting.
Does the Council have plans to consider a future parking structure in Town. If not, to what will the
$1.9 million budgeted for a parking structure be re-allocated.
What is the Council policy regarding parking lots and structures?
What actions can the Council take to assure extension of the light rail to Los Gatos?
N:ACSD\Town Manager\Commission Retreat\08 Retreat\Transportation and Parking 08 Questionnaire_Moc.doc
Page 3
TRANSPORTATION AND PARKING
COMMISSION
RESOLUTION 2004 - 110
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DETERMINING THE NEED FOR A PARKING AUTHORITY;
DECLARING THE TOWN COUNCIL TO BE THE PARKING AUTHORITY;
ESTABLISHING THE TRANSPORTATION AND PARKING COMMISSION;
AND RESCINDING RESOLUTION NO. 2002-135
WHEREAS, transportation issues throughout the Town need to be carefully evaluated to ensure that
the quality of life in the Town is positively impacted by proper transportation management;
WHEREAS, traffic congestion and speeding, particularly in the residential neighborhoods, is also
an ongoing problem within the Town of Los Gatos; and
WHEREAS, pursuant to Section 3650 of the Streets and Highways Code of the State of California
there has been created and now exists a public body corporate and politic known as the Parking Authority
of the Town of Los Gatos in accordance with the provisions of the Parking Law of 1949; and
WHEREAS, the Parking Law of 1949 provides that the Parking Authority shall not transact any
business or exercise any powers unless and until the Council by resolution declares that there is need for the
Authority to function in the Town of Los Gatos; and
NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
LOS GATOS:
(1.) There is a need for a Parking Authority to function in the Town of Los Gatos and this Council hereby
so declares and determines.
a. The Council hereby declares itself to be the Parking Authority, and all of the rights, powers,
duties, privileges, and immunities vested by the Parking Law of 1949 in the members of the
Parking Authority shall be vested in the Council of the Town of Los Gatos as the Parking
Authority of the Town of Los Gatos.
b. The purpose of the Parking Authority is to establish and manage parking improvements in
the Central Business District.
C. The Mayor of the Town of Los Gatos shall act as the chairperson and presiding officer of
the Parking Authority of the Town of Los Gatos; and the Town Clerk and Town Treasurer,
respectively, of the Town of Los Gatos shall act as Clerk and Treasurer of the Parking
Authority of the Town of Los Gatos.
(2.) There is a need for a Transportation and Parking Commission to function in the Town of Los Gatos
to review and recommend actions relating to traffic calming, bikeways, parking, and related local
traffic issues.
a. There is hereby established a Transportation and Parking Commission which shall generally
be responsible for advising the Town Council regarding local trar sportation and parking
publicly owned off-street parking lots and structures and on-street
parking spaces within the Central Business District.
3. Review, monitor, and make recommendations regarding parking
meter rates and limits; parking meter replacement; directional sign
placement, and parking lot traffic patterns.
4. Advise on fees and assessments for the parking improvement
program.
5. Make recommendations regarding the allocation of funds derived
from revenues collected on behalf of the Parking Authority. The
recommendations shall be based on allowed uses of such proceeds
consistent with state and local law.
6. Review and advise staff proposals to provide traffic calming
measures in accordance with the approved Traffic Calming Policy.
Such proposals, if implemented, would be temporary. Permanent
installations of traffic calming measures would be made with a
consensus of the affected neighborhood and the approval of the
Town Council.
7. Advise the Town Council on policy matters relating to local
transportation issues, as requested by the Town Council.
8. Advise the Town Council on policy matters relating to bikeways
and bicycle system planning, with such recommended policies and
systems to be approved by the Town Council.
9. Perform other duties as may from time to time to be prescribed by
the Parking Authority or the Town Council.
(3.) This Resolution shall take effect immediately upon its adoption.
BE IT FURTHER RESOLVED that Resolution No. 2002-135 is hereby rescinded.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos,
California, held on the 16`h day of August, 2004, by the following vote:
COUNCIL MEMBERS:
AYES:
Sandy Decker, Diane McNutt, Joe Pirzynski, Mike Wasserman,
Mayor Steve Glickman
NAYS:
None
ABSENT:
None
ABSTAIN:
None
SIGNED: /s/ Steve Glickman
MAYOR OF THE TOWN OF LOS GATOS/
LOS GATOS, CALIFORNIA
ATTEST:/s/ Marian V. Cosgrove
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2008 RETREAT QUESTIONNAIRE
Commission/Committee: 1 Arts Commission
Arts Commission
Length of Term
Term Expires
Penelope O'Neill
3 years
12/31/10
Jade Bradbury
3 years
12/31/10
Tricia Capri
1 year
12/31/08
Mary Curtis
1 year
12/31/08
Marianne Hamilton
3 years
12/31/09
Valerie Hopkins
3 years
12/31/09
Jonathan Knowles
3 years
12/31/10
David Stonesifer
3 years
12/31/08
Alison Mika Storz
3 years
12/31/09
Meeting Information
Date: 2nd Wednesday of every month
Time: 4:00 p.m.
Location: 208 E. Main Street
Staff: Regina Falkner, Community Services Director
2008 Retreat Questionnaire
Arts Commission
Major accomplishments of the past year.
Successfully ged ten Music in the Park (MIP) concerts, including July 1h event.
The Commission raised funds to offset all direct costs and increased its fund balance. Feedback
received from audience members through surveys distributed and collected at the concerts was
generally very positive. Each concert in this series serves approximately 2500-3500 people.
Following is the projected budget for the 2008 concert series:
Committee raised $57,050
Committee reserve $28,369
MIP Expenses, $52,032
Coordinated six Art in the Council Chambers exhibits and artist receptions.
Art in the Council Chambers (AICC), conceived to "display and promote the work of local
artists," has been in operation for nearly two decades. In 2007, AICC exhibited four local art
groups (Los Gatos Art Class, Senior Art Class, Los Gatos Saratoga Photo Club, and Los Gatos
Art Association) and two exhibits engaging pairs of local artists (Sandy Okita/Sterling Hoffmann
and Kisa Harris/Ricki Nelson.) The community reach of the AICC program has been expanded
by the regular KCAT TV airing of Town Council and Planning Commission meetings which
capture the art work. Postcards and postage to publicize the event are paid by the Town. This
event serves approximately 60 to 100 people each reception.
Cost for postcards and postage - $1,600
Implemented Community Grant funding process for art agencies serving Los Gatos residents.
A four person sub-committee is responsible for reviewing the grants and forwarding a
recommendation on to the Commission for consideration.
FY 2008/2009 applications were from five agencies, amount requested: $12,000
FY 2008/2009 Committee Status Quo recommendation: $8,500
FY 2008/2009 Evaluation committee preferred recommendation: $9,300
Funds are expected to remain static in the near term.
Networking the Arts.
In order to stay informed about community trends, issues and needs, the Commission assigns
commissioners to contact eleven local art agencies at least once during the year. Information
obtained during the conversation is shared at the AC meeting and helps guide funding decisions.
2008 Retreat Questionnaire
Arts Commission
Halloween Catwalk held last Sunday in October.
Providing an artistic opportunity for children under 12 to display their creativity through costume
design and theatrical expression. The event offered each child a chance to display their costume
during a parade around the Civic Center, to act the part of their chosen character, to see a paid
entertainer and an eleven year old piano prodigy. Flashing light rings were given out and the
Police K-9 attended.
Town Council allocated $1,000
Event served approximately 100 people.
Proposed projects for upcoming year.
A "Fresh Paint" project (based on a Plein Air-type event with no judging, no awards, and
inclusive of all ages and skill levels) was re-considered by the AC earlier this year. The Arts
Commission voted against pursuing this event, but agreed to support the Los Gatos Morning
Rotary in their Plein Air Festival set for Spring 2009. There are no additional projects planned
for the coming year. The Arts Commission has three new members and a full schedule at this
time. MIP is scheduled from June through September, the Catwalk in October, and "Art in the
Council Chambers" six times a year.
Issues specific to Commission.
The Arts Commission is requesting to be relieved of 4`h of July responsibilities including $5,000
raised for this event. The Commission has also asked Council to provide funding for $4,000 for
miscellaneous fees.
What training would be beneficial to the Commission?
Continue to provide Commissioners the opportunity to participate in the two Leadership Los
Gatos sessions. Vice Chair attended Leadership Los Gatos session entitled, "Introduction to
Town Government." The AC appreciates the Town Manager's annual budget presentations and
requests that those be continued. A majority of Commissioners attended the February
Commissioner training and encourages the Town to continue those trainings.
Questions and comments for the Council.
Overall, the Arts Commission was again delighted with the level of community participation at
our events in the past year and we look forward to even greater success in 2008.
Resolution 1992-78 (5-18-92)
ARTS COMMISSION
RESOLUTION 1996-37
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
REVISING THE ARTS COMMISSION ENABLING RESOLUTION 1988-214
WHEREAS, The Town Council of the Town of Los Gatos wishes to assure conformance of this
enabling resolution with Council approved attendance requirements; and,
THEREFORE, BE IT RESOLVED: by the Town Council of the Town of Los Gatos, County of
Santa Clara, State of California, that the Town of Los Gatos Arts Commission shall be governed as follows.
The Commission shall be advisory to the Town Council and shall operate in the manner herein after
prescribed:
Membership - Organization
(a) The Commission shall consist of nine (9) voting members, whose terms of office shall be
three (3) years and until their successors are appointed by the Town Council.
The terms of office of the respective members shall be staggered and over lapped in such
a manner that the terms of no more than one-third of the members expire each year.
The Town Council shall fill any vacancies occurring during the term of the Commission.
The Commission shall annually designate a Chairperson and Vice-Chairperson.
(b) Five members of the Commission shall constitute a quorum of the Commission for the
purpose oftransacting business. Any member shall have the right to present a minority view
to Council in reference to any report or recommendation the Commission may take.
(c) The members of the Commission shall serve without compensation, provided that with
advance budgetary approval ofthe Town Council, the actual and necessary expenses (if any)
incurred by the members in the conduct of Town business shall be reimbursable pursuant
to the provisions of Resolution 1987-16
d. The Commission shall establish a regular time and location for its meetings and shall
otherwise call and conduct its meetings in compliance with the provisions of the Ralph M.
Brown Act (Government Code Sections 54950 and following.)
e. Minutes of the actions taken during its meetings shall be kept and filed with the Town Clerk.
CCS
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2008 RETREAT QUESTIONNAIRE
!pS° ~G p:~~S
Commission/Committee: Community Services Commission
Commission
Length of Term
Term Expires
Barbara Cardillo - Chair
3 years
12/31/09
Susan Gomez - Vice Chair
3 years
12/31/10
Leslie Alexander
1 year
12/31/08
Toni Blackstock
3 years
12/31/10
Christine Currie
3 years
12/31/08
Nancy Marcus
3 years
12/31/09
Anita Wolf
2 years
12/31/09
Student Members:
Leena Iyar
1 year
09/30/08
Yiran (Jimmy) Zhang
1 year
09/30/08
Meeting Information
Date: Is` Thursdav of the Month
Time: 5:00 p.m.
Location: 208 E. Main Street
Staff: Regina Falkner, Director Community Services
Community Services Commission
2008 Retreat Questionnaire
Community Services Commission
Major accomplishments of the past year.
During the past year, Commission liaisons continued to actively work with a number of local and
regional committees. These included the County Housing and Community Development
Advisory Committee, General Plan Committee, Drug Free Community, Youth Commission, and
the Senior Consortium. The liaisons regularly communicated project status to the Commission.
The Commission successfully implemented the Community Grant funding process which awards
grants to human service agencies serving Los Gatos residents. In order to stay informed about
community trends, issues and needs, the CSC assigns commissioners to visit funded agencies
each year. Information obtained during the visit is shared at the CSC meeting and helps guide
current and future funding decisions.
Proposed projects for upcoming year.
In addition to its regular work projects, the Commission will explore the Town's website for ease
of navigation. The Commission will continue to act in a coordination role for the Town's
Environmental Sustainability Committee. Finally, the Commission will review the Community
Grant allocation process.
Issues specific to Commission.
During the next year the Community Services Commission will continue to monitor the two-year
funding cycle implemented by the County Community Development Block Grant program. This
option will be evaluated by the Commission and staff for possible implementation by the Town.
What training would be beneficial to the Commission?
Barbara Cardillo, CSC Chair, is a Leadership Los Gatos graduate and Commissioner Christine
Currie is in the current class. Commissioners will continue to be encouraged to attend the two
Leadership Los Gatos sessions open to all Commissioners and any future Commissioner
trainings. The Commission appreciates the annual budget presentations provided by the Town
Manager.
Questions and comments for the Council.
The Commission would like feedback from Council about the Commissions' efforts as well as
direction as to any additional projects the Council would like the Commission to explore.
N:ACSD\Town Manager\Commission Retreat\08 Retreat\CSC 08 questionnaire.doc
Page 2
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COMMUNITY SERVICES COMMISSION
RESOLUTION 2004 - 60
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
RESCINDING RESOLUTION 2003-133 AND AMENDING
THE COMMUNITY SERVICES COMMISSION ENABLING RESOLUTION
RESOLVED by the Town Council of the Town of Los Gatos, that the Town Council does
hereby establish the terms and conditions for appointment to and conduct of the Community Services
Commission. The Commission is advisory to the Town Council and operates in the manner hereinafter
prescribed.
(1.) Membership - Organization
1. The Community Services Commission consists of nine (9) voting members. Seven (7)
are members over eighteen (18) years of age. Their terms of office are three (3) years
and until their successors are appointed. Two (2) members of the Commission shall,
at the time of their appointment, have completed the ninth (9th) grade, shall be
students enrolled in an accredited school, and shall be no more than eighteen (18)
years old. Their terms of office are one (1) year and until their successors are
appointed.
The Commission's membership shall, to the extent possible, reflect the social and
economic diversity of the Los Gatos community.
The members' terms of office are staggered and overlapped so that the terms of no
more than one-third of the members expire each year.
The Town Council shall fill any vacancies occurring during the term of the
Commission. The Community Services Commission shall appoint and prescribe the
term of office for its Chair and Vice-Chair.
b. Five (5) voting members of the Commission shall constitute a quorum for the purpose
of transacting business. Any member shall have the right to present a minority view
to the Town Council in reference to any report or recommendation the Commission
makes.
C. Commission members shall serve without compensation, provided that, with advance
budgetary approval of the Town Council, the actual and necessary expenses (if any)
incurred by the members in the conduct of Town business shall be reimbursable
pursuant to the provisions of the current Town Resolution.
The Commission shall establish a regular time and location for its meetings and shall
otherwise call and conduct its meetings in compliance with the provisions of the
Ralph M. Brown Act (Government Code Sections 54950 and following.)
e. Minutes of the actions taken during its meetings shall be kept and filed with the Town
Clerk.
f. Residency and meeting attendance requirements will conform with current Town
Resolutions.
(2.) Duties and Functions
a. The duties and functions of the Commission shall be to ensure that the goals and
objectives contained in the Human Service Element of the General Plan are
implemented. Specific activities include, but are not limited to, the following:
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