10 Staff Report - FY 2006-07 CDBG Funded ADA Improvement Project~r4 N 0
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FROM:
COUNCIL AGENDA REPORT
APRIL 4, 2008
MAYOR AND TOWN COUNCIL
MEETING DATE: 4/21/08
ITEM NO: 10
GREG LARSON, TOWN MANAGER 4PO-/
SUBJECT: PPW JOB NO. 06-09 - FY 2006-07 CDBG FUNDED ADA IMPROVEMENT
PROJECT 421-821-2601
ADOPT RESOLUTION ACCEPTING WORK OF SANTA CLARA VALLEY
CORPORATION AND AUTHORIZING THE TOWN MANAGER TO
EXECUTE CERTIFICATE OF ACCEPTANCE AND NOTICE OF
COMPLETION FOR RECORDING BY THE CLERK ADMINISTRATOR
RECOMMENDATION:
Adopt resolution accepting work of Santa Clara Valley Corporation and authorizing the Town
Manager to execute Certificate of Acceptance and Notice of Completion for recording by the
Clerk Administrator.
BACKGROUND:
This project funded the remodelling of two restrooms in the Town-owned building occupied by
the Los Gatos-Saratoga Recreation Department to bring this facility into compliance with the
Americans with Disability Act (ADA). This project addressed deficiencies by replacing
substandard fixtures and reallocating/reorienting space consistent with the Town's goals to
improve public health and safety and to meet the eligibility requirements for this State grant
program.
DISCUSSION:
On May 21, 2007, The Town Council awarded the contract for this project to Santa Clara Valley
Corporation. The contracted work has been completed by Santa Clara Valley Corporation and is
accepted by the Parks and Public Works Department.
PREPARED BY: KEVIN ROHANI ,
Interim Director of Parks and Public Works
N:AENGINEERING\COUNCIL REPORT'S\06-09. cdbg. funded. ada. improvement prject.doc
Reviewed by: 0 Assistant Town Manager Town Attorney m
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-09 - FY 2006-07 CDBG FUNDED ADA IMPROVEMENT
PROJECT 421-821-2601
APRIL 4, 2008
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and/or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project. Staff recommends that the Certificate of Acceptance and
Notice of Completion be executed and recorded.
CONCLUSION:
Staff recommends that Council approve the Certificate of Acceptance and Notice of Completion
for recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
The total project cost approved by Council was for $54,100. The original Santa Clara Valley
Corporation contract approved by Council was for $49,500. Total expended under this contract
was $49,008. Other costs amounting to $5,092 were incurred to cover professional services and
equipment rentals. This project was completed within the authorized budget.
Project
Actual
FY 2007-08
Funding
ADA 421-821-2601 (ADA-Rec-Bldg)
Budget
Expended
Available
Source
Balance
Prior Years
$ 2,218
$ 2,218
CDBG
FY 2007-08
$ 51,882
$ 51,882
CDBG
Total
$ 54,100
$ 54,100
$ -
FY 2007-08
Expenditure Detail
Compliance Consultant
$ 2,058
$ 2,550
492
CDBG
Equipment Rental
$ 324
$ 324
-
CDBG
Santa Clara Valley Corporation Contract
$ 49,500
$ 49,008
(492)
CDBG
Total
$ 51,882
$ 51,882
$ -
i -1
Attachments:
Resolution accepting work of Santa Clara Valley Corporation (with Exhibit A) Certificate of
Acceptance and Notice of Completion.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
ACCEPTING WORK OF SANTA CLARA VALLEY CORPORATION
FOR PPW JOB NO. 06-09
CDBG FUNDED ADA IMPROVEMENT PROJECT
AND AUTHORIZING THE TOWN MANAGER TO EXECUTE
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
FOR RECORDING BY CLERK ADMINISTRATOR
WHEREAS, on May 21, 2007, the Town Council awarded a contract for PPW Job No.
06-09 - CDBG Funded ADA Improvement Project to Santa Clara Valley Corporation as the
lowest responsible bidder; and
WHEREAS, Santa Clara Valley Corporation substantially completed the project in
conformance with the Town's bid process and pursuant to Council approval; and
WHEREAS, ten percent of the performance bond provided by Santa Clara Valley
Corporation shall remain in place for two years until April 21, 2010 to guarantee the work; and
WHEREAS, the work on PPW Job No. 06-09 - CDBG Funded ADA Improvement
Project is hereby accepted as complete pursuant to the plans and specifications for the project.
NOW THEREFORE BE IT RESOLVED, that the Town Manager is authorized and
directed to execute the Certificate of Acceptance and Notice of Completion attached as (Exhibit
A) hereto.
BE IT FURTHER RESOLVED, that the Clerk Administrator is directed to transmit this
Certificate of Acceptance and Notice of Completion to the Recorder of Santa Clara County for
recording.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 21 st day of April, 2008 by the following vote.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
RECORDING REQUESTED BY:
TOWN OF LOS GATOS
PLEASE RECORD AND RETURN TO:
Clerk Administrator
P.O. Box 949
Los Gatos, CA 95031
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
PPW JOB NO. 06-09 - CDBG FUNDED ADA IMPROVEMENT PROJECT
TO WHOM IT MAY CONCERN:
We do hereby certify that Santa Clara Valley Corporation substantially completed the work on
March 3, 2008, called for in the agreement with the Town of Los Gatos dated
June 26, 2007. The work is outlined in the Town's bid process prepared by the Town of Los
Gatos and generally consisted of furnishing all labor, materials, tools, equipment, and services
required for completion of the PPW Job No. 06-09 - CDBG Funded ADA Improvement Project
located in the TOWN OF LOS GATOS, County of Santa Clara, State of California and was
completed, approved and accepted April 21, 2008.
The Surety accompanying the contract/agreement is the Travelers Casualty and Insurance
Company of America.
Bond No.: 104922426
Date: 5/29/07
By:
TOWN OF LOS GATOS
Interim Director of Parks and Public Works
By:
Town Manager
Acknowledgement Required
AFFIDAVIT
To Accompany Certificate of Acceptance and Notice of Completion
PPW Job No. 06-09
CDBG Funded ADA Improvement Project
I, GREG LARSON, the Town Manager of the Town of Los Gatos, have read the
foregoing CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION and know
the contents thereof. The same is true of my own knowledge, except as to the matters which are
therein alleged on information or belief, and as to those matters I believe it to be true.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration
was executed on 2008 at Los Gatos, California.
GREG LARSON, TOWN MANAGER
Town of Los Gatos
RECOMMENDED BY:
Interim Director of Parks and Public Works
APPROVED AS TO FORM:
Town Attorney
Date:
Date:
Notary Jurat Required
ACKNOWLEDGEMENT
State of California
County of Santa Clara
On before me, JACKIE ROSE, NOTARY
PUBLIC, personally appeared KEVIN ROHANI and GREG LARSON, personally known to
me (or proved to me on the basis of satisfactory evidence) to be the persons whose names are
subscribed to the within instrument and acknowledged to me that they executed the same in their
authorized capacities, and that by their signatures on the within instrument the entity upon behalf
of which the person acted, executed the instrument.
WITNESS my hand and official seal:
Notary Public
(seat)
OPTIONAL
CAPACITY CLAIMED BY SIGNER:
Municipal Officers of the Town of Los Gatos
DESCRIPTION OF ATTACHED DOCUMENT:
Title of Document: Certificate of Acceptance and Notice of Completion
PPW Job No. 06-09 - CDBG Funded ADA Improvement Project
No. of Pages: 1
Date of Document:
Signer(s) Other than Named Above: Orry Korb