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04 Staff Report - Community Grant Funds FY 2008/09tow--" cos s COUNCIL AGENDA REPORT MEETING DATE: April 7, 2008 ITEM NO: DATE: April 2, 2008 TO: MAYOR AND TOWN COUNCIL FROM: GREG LARSON, TOWN MANAGER SUBJECT: CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2008/09 INCLUDING: A. APPROVE THE COMMUNITY AND ARTS GENERAL FUND GRANT ALLOCATIONS FOR INCLUSION IN THE 2008/09 OPERATING BUDGET B. ADOPT A RESOLUTION ALLOCATING FY 2008/09 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS; AND C. REFER REVIEW OF REQUEST FOR COMMUNITY GRANT INCREASES TO THE FY 2008/09 OPERATING BUDGET PROCESS. RECOMMENDATION: Consider the allocation of Community Grant funds for FY 2008/09, including: 1. Approve the Community and Arts General Fund Grant allocations for inclusion in the 2008/09 Operating Budget 2. Adopt a resolution allocating FY 2008/09 Community Development Block Grant (CDBG) Funds; and 3. Refer review of request for community grant increases to the FY 2008/09 operating budget process. BACKGROUND: The Community Grant program provides grants to non-profit agencies through General Fund, Community Development Block Grant (CDBG), and other funding sources. Human services and CDBG capital project applications are reviewed by the Community Services Commission for recommendation to the Town Council; the Arts Commission reviews arts, cultural, and educational service agency applications. PREPARED BY: Regina A er, Community Services Director N:ACSD\TCRPTS\2008 TCRPTS\Community Grant Allocation 2008-09_ievised.doc Reviewed by: Assistant Town Manager 'Town Attorney Clerk Administrator _:g_Finance Community Development PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2008/09 April 3, 2008 This year's Community Grant funding process ran as follows: In January, nonprofit agencies submitted applications to be considered for grant funding. The applications were reviewed by Evaluation Committees for both the Arts and Community Services Commissions. Each Evaluation Committee held a meeting to discuss the applications and to develop a funding recommendation to their full Commission. At their regular March Commission meetings, each Commission discussed its Evaluation Committee's funding recommendation, the nonprofit agencies were allowed time to make a presentation and answer questions, and a funding recommendation to Council was adopted. The Community Services Commission meeting included a public hearing, as required by federal CDBG regulations. Timing of Council Actions: All Community Grant allocations will become part of the FY 2008/09 Operating Budget. Council recommends these allocations at its first meeting in April so that the grant amounts may be incorporated into the proposed Operating Budget for the public budget hearing in May. Any requests for increases that are referred to the budget process would be considered during the public budget hearings. The CDBG grants must be adopted by resolution, in compliance with federal CDBG regulations; they will also then be incorporated in the draft Operating Budget. DISCUSSION: Reports from the Arts Commission and Community Services Commission, describing their respective funding recommendations, including summary information for each application, are attached (Attachments 1 and 2). A summary of both Commissions' funding recommendations is Attachment 3. Included in the Commission reports is a brief discussion of increase requests which will be considered by the Council as part of the budget transmittal. The Arts Commission requests that during the budget process, the Council consider an increase to the Arts Grant budget to provide slight increases to Art Docents of Los Gatos, Festival Theatre Ensemble, Los Gatos Community Concert Association and St. Luke's Sunset Concert Series. In FY 2007/08, A Place For Teens received a grant of $12,000 from the Town to support programs. The FY 2008/09, request is for $65,000 to assist with costs related to operations, staff and material costs rather than programs. The Community Services Commission has recommended that A Place for Teens receive a minimum $2,000 increase and has recommended that staff meet with A Place for Teens to determine what, if any, additional increase may be warranted. The Community Services Commission also recommended that staff meet with Live Oak Senior Nutrition to determine if any increase should be recommended. An update on these requests will be provided to the Council as part of the proposed FY 08/09 Operating Budget. Federal CDBG regulations specify that, in order to receive CDBG funds, Council must adopt a resolution specifying the allocation of those funds. This draft resolution is Attachment 4. PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2008/09 April 3, 2008 ENVIRONMENTAL ASSESSMENT: The recommended actions are not a project defined under CEQA and no further action is required. FISCAL IMPACT: The Community Services Commission approved a recommendation of $50,484 to be directed to installation of curb cuts for Americans with Disabilities Act compliance. An additional $15,000 in CDBG funding is available for non-public service projects. The Resolution to allocate FY 2008/09 CDBG Funds includes the allocation of $65,484 for installation of curb cuts to reflect the additional $15,000 available in this funding category. Both Commissions developed their recommendations with the goal of maintaining a status quo budget. Funding for the CDBG program comes from the federal government and will not impact the General Fund. However, due to the decrease in CDBG funds available to human services agencies in FY 2008/09, there will be an increased cost of $1,270 to the General Fund in order to maintain status quo funding for all human service agencies receiving funding from the Town. The Health Place, which receives both General Fund and CDBG Funds will receive an increase in General Funds to offset the decrease in CDBG Funds available. Any additional requests for increases from the General Fund to support Art Docents, Festival Theatre Ensemble, Photographic Guild of Los Gatos, St. Luke's, A Place for Teens and Live Oak Senior Nutrition will be considered as part of the budget transmittal. CONCLUSION: Applications for CDBG, Arts and Community Grants are reviewed by the Community Services and Arts Commissions. The Town's Community Grant program provides support to community organizations through the General Fund and the CDBG Program. Attachment 3 details the Commissions' recommendations for status quo grants. The Commissions recommendations for both CDBG and General Fund grants are reviewed by Council who ultimately make funding decisions. Attachments: 1. Community Services Commission Memorandum (Exhibit A-C) 2. Arts Commission Memorandum (Exhibit A-B) 3. Community Grant Program Recommendations FY 2008-09 4. Draft Resolution of the Town Council of the Town of Los Gatos Allocating community Development Block Grant (CDBG) Funds to the Town of Los Gatos for Fiscal Year 2008/09 (Exhibit A) PAGE 4 MAYOR AND TOWN COUNCIL SUBJECT: ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2008/09 April 3, 2008 Distribution: Arts Commission members Community Services Commission members Kevin Rohani, Interim Director of Parks and Public Works A Place for Teens Art Docents of Los Gatos Catholic Charities/Ombudsman Festival Theatre Ensemble Live Oak Adult Day Services Live Oak Senior Nutrition & Service Los Gatos Community Concert Association Next Door Solutions to Domestic Violence Parents Helping Parents Photographic Guild of Los Gatos SJSU Foundation/The Health Place St. Luke's Sunset Concert Series Santa Clara County Office of Affordable Housing Second Harvest Food Bank Support Network for Battered Women Teen and Family Counseling Center United Way Silicon Valley Attachment 1 ~aWN of MEM-ORANDUM I i gas 1 COMMUNITY SERVICES DEPARTMENT To: Town Council From: Community Services Commission Subject: FY 2008/09 Community Grant Allocation Recommendations Date: March 26, 2008 RECOMMENDATION 1. That the Town Council allocate FY 2008/09 Human Services grants as shown in Exhibit A; and 2. That the Town Council adopt a resolution allocating FY 2008/09 Community Development Block Grant funds as shown in Exhibit B. BACKGROUND The Community Grant program provides grants to non-profit agencies through General Fund, Community Development Block Grant (CDBG), and other funding sources. Human services and CDBG capital project applications are reviewed by the Community Services Commission for recommendation to the Town Council; the Arts Commission reviews arts, cultural, and educational service agency applications. This report summarizes the recommendation of the Community Services Commission. At its March 6 meeting, the Community Services Commission held a public hearing and heard testimony from applicant agencies, considered the recommendation of its Evaluation Committee, and adopted this recommendation to the Town Council with a unanimous vote. DISCUSSION The Town received twelve applications for funding in the Human Services category. Summaries of these applications are attached as Exhibit C. Funding Recommendation The members of the Evaluation Committee concur that all of the agencies are meeting the goals of their FY 2007/08 grant contracts and are providing valuable human services to Los Gatos residents. There have been no dramatic changes in the level of service provided by the agencies therefore, given the direction that the Commission maintain a status quo services budget for FY 2008/09, the Committee recommends that all agencies be allocated the same grant amount in FY 2008/09 that they received in FY 2007/08. Additionally, the Committee recommends that the United Way receive funding for the 2-1-1 service from the Community Grants Program. In FY FY 2008/09 Community Grant Allocation Recommendations Page 2 2007/08, the United Way received a special grant of $2,500 from the Town but not as part of the Community Grants Program. As with the other grant recipients, the United Way is meeting the goals of their 2007/08 contract and will be providing a valuable service to Los Gatos residents. Funding for Community Development Block Grant (CDBG) Fund human service grants comes ultimately from the federal government. In FY 2008/09, the CDBG funds available for human service grants will be reduced from the FY 2007/08 amount of $35,560 to $32,730. The Committee recommends that agencies receiving CDBG funds be allocated the same amount in FY 2008/09 as they received in FY 2007/08, and respectfully requests that the difference be made up with Town General Fund monies. Because the Town did not receive a request for funding from Emergency Housing Consortium, the impact to the general fund would be $1,270 to fund all of the Human Services agencies at the same level as FY 2007/08. The balancing amount would be applied to the grant to The Health Place, which receives both General Fund and CDBG funds. The Commission and would like Council to consider a $2,000 increase in FY 2008/09 for A Place For Teens during the budget process. The Committee members support the services provided by A Place For Teens and Live Oak Senior Nutrition. As such, the Committee would like Staff to meet with A Place for Teens and Live Oak Senior Nutrition to determine what, if any, additional increases should be considered. Staff should report back to Council during the budget process regarding these discussions. CDBG Capital Project Funding Recommendation The majority of the CDBG money that the Town receives must be used for the provision of affordable housing, eligible capital projects, and eligible administrative expenses. A request received from Senior Housing Solutions has been referred to the Los Gatos Redevelopment Agency (RDA) for consideration. Senior Housing Solutions has already received RDA funding for this project and it is recommended that they seek additional funding for this project from one source so that the entire Town grant may be managed in one place. The Committee recommends that CDBG Capital Project funds be allocated as shown in Exhibit B. The Town has a contractual obligation of $20,000 with the County to administer the Urban County Housing Rehabilitation Program. The remainder of the funding would be used to install curb cuts to comply Americans with Disability Act (ADA). Should funding for FY 2008/09 be decreased at the federal level, the Committee recommends that the decrease be reflected in the ADA projects so that the Town may meet its contractual obligation to the County. Finally a set amount of $15,000 is designated by the federal government for administration of the Town's CDBG program as a whole. EXHIBITS A. FY 2008/09 Human Services Grant funding recommendation FY 2008/09 Community Grant Allocation Recommendations Page 3 B. FY 2008/09 Community Development Block Grant Program funding recommendation C. Community Grant Program application summaries Distribution A Place For Teens Catholic Charities/Ombudsman Cupertino Community Services Live Oak Adult Day Services Live Oak Senior Nutrition & Service Next Door Solutions to Domestic Violence Parents Helping Parents SJSU Foundation/The Health Place Second Harvest Food Bank Senior Housing Solutions Support Network for Battered Women Teen and Family Counseling Center United Way Silicon Valley Kevin Rohani, Interim Director of Parks and Public Works N:\CSD\8040\FY 2008-09\CSC Memo to TC.doc Exhibit A TOWN OF LOS GATOS HUMAN SERVICES GRANT SUMMARY FY 2008-2009 Grants: General Fund A Place for Teens Emergency Housing Consortium Live Oak Senior Nutrition & Service Center Next Door Solutions to Domestic Violence Parents Helping Parents SJSU Foundation/The Health Place* Support Network for Battered Women Teen and Family Counseling Center United Way Silicon Valley** Subtotal - General Fund 2008109 2007108 2008/09 Status Quo Allocation Request Recommend. $ 12,000 $ 65,000 $ 12,000 $ 1,574 $ - $ - $ 27,456 $ 40,000 $ 27,460 $ 12,000 $ 15,000 $ 12,000 $ 1,920 $ 2,000 $ 1,920 $ 5,798 n/a $ 8,630 $ 4,800 $ 5,500 $ 4,800 $ 27,044 $ 30,000 $ 27,050 $ - $ 5,000 $ 2,500 $ 92,592 $ 162,500 $ 96,360 Grants: Community Development Block Grant Program Catholic Charities/Long Term Care Ombudsman $ 7,680 $ 8,000 $ 7,680 Live Oak Adult Day Services $ 12,988 $ 13,637 $ 12,990 Second Harvest Food Bank $ 3,802 $ 7,500 $ 3,800 SJSU Foundation/Heaath Place* $ 11,094 $ 17,233 $ 8,260 Subtotal - CDBG $ 35,564 $ 46,370 $ 32,730 Total Human Services Grants $ 128,156 $ 208,870 $ 129,090 *Includes additional grant from GF to make up for difference lost in CDBG funding "Grant to United Way was not previously budged as part of the Community Grant Program. Exhibit B TOWN OF LOS GATOS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY 2008-2009 2008/09 2007/08 2008/09 Commission Allocation Request Recommendation Category 1: Public Service Catholic Charities/Long Term Care Ombudsman $ 7,680 $ 8,000 $ 7,680 Live Oak Adult Day Services $ 12,988 $ 13,637 $ 12,990 Second Harvest Food Bank $ 3,802 $ 7,500 $ 3,800 SJSU Foundation/Helath Place $ 11,094 $ 17,233 $ 8,260 Category I Subtotal $ 35,564 $ 46,370 $ 32,730 Category I Cap S 32,730 Category 11: Housing & Other Senior Housing Solutions $ - $ 105,000 $ - Installation of Curb Cuts for ADA Compliance $ 41,500 $ - $ 50,484 Housing Rehab Admin $ 26,026 $ - $ - Urban County Rehab Services $ 20,000 $ 20,000 $ 20,000 Category II Subtotal $ 87,526 $ 125,000 Category II Cap ~3 70,484 Administration General Administration $ 15,000 $ 15,000 $ 15,000 Administration Subtotal $ 15,000 $ 15,000 $ 15,000 Administration Cap $ 157000 $ 15,Ooo $ 15000 TOTAL ALLOCATIONS Total Cap $ 138,090 $ 118,214 Town of Los Gatos Exhibit C FY 2008/09 Community Grant Program Application Summary Project: The Venue Agency: A Place for Teens Site: 4 New York Ave, Los Gatos, Ca 95031 P.O.Box 1476 Los Gatos, CA 95031 Lee Fagot- President 408.828.7080 Project Description: Provides an alternative place for teens to spend leisure time supervised in an open, fun, enriching and engaging atmosphere. Project Work Plan: Direct Services Service Number of Services Provided FY 2008/09 FY FY 2007/08 (proposed) 2007108 (actual mid- (adopted) year) 1. Daily Facility Use Access (for the year) Week day Drop- 312 daily 317 daily in avg 250 teens average average 2. Number of Special Events (dances, concerts, etc) 80events with 200 82 events 33 events teens avg per event 3. Workshop/Classes/Meeting 72 events with 22 80 events 40 events teens avg per event 4. Community Services Opportunities 48 events with 16 67 events 46 events teens avg per event 5. Special Events with other Non-Profits 40 events with 12 40 events 17 events avg teens per event Indirect Services Service Number of Services Provided FY 2008/09 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid-year) 1. Referral to Teen and Family Counseling Center 35 teens 60 teens 24 teens 2. Referral to other Non-Profit Agencies 25 teens 44 teens 14 teens 3. Location for serving Alternative Sentencing Service Hours 320 hours 300 hours 108 hours Funding: FY 2008109 (requested) FY 2007/08 (adopted) Town funding amount $65,000 $12,000 Total program budget $176,025 $137,400 Town $ as % of total 37% 9.7% Clients: FY 2008/09 (requested) FY 2007/08 (adopted) Undup LG clients 250 276 Total undup clients 265 316 LG clients as % of total 94 87 Services per LG client Not stated Not applicable NACSD\8040\2008-09\Summaries\A Place for Teens Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Long Term Care Ombudsman Program Agency: Catholic Charities of San Jose Site: If different than agency 2625 Zanker Road, Ste. 200 San Jose, Ca 95134 Margaret Williams, Chief Administrative and Finance Officer 408.325.5110 Project Description: To seek resolution of problems and advocate for the rights of residents of long term care facilities with the goal of enhancing the quality of life and care for residents in these facilities. Project Work Plan: Direct Services Service Number of Services Provided FY 2008/09 FY 2007/08 FY 2007/08 (proposed) (adopted) (actual mid-year) 1. Ombudsman Presence Minimum 164 82 164 visits 2. Compliant Investigation Minimum 40 56 22 investigations 3. Community Education Minimum 1 1 0 presentation a year Indirect Services Service Number of Services Provided FY 2008109 FY 2007/08 FY 2007/08 (proposed) (adopted) (actual mid-year) 1. Information and Referral 100% 100% 100% response 2. Recertify and retain Ombudsman volunteers Minimum Minimum 12 hours 12 hours 12 hours 3. Witness Advance Health Care Directives (AHCD) 100% 100% 100% response Funding: FY 2008109 (requested) FY 2007/08 (adopted) Town funding amount $8,000 $7,680 Total program budget $522,810 $547,642 Town $ as % of total <2 <2 Clients: FY 2008109 (requested) FY 2007/08 (adopted) Undup LG clients 504 226 Total undup clients Not Stated LG clients as % of total Not Stated Services per LG client 2 2 NACSM8040TY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Adult Day Care Agency: Live Oak Adult Day Services 1147 Minnesota Avenue San Jose, CA 95125 Colleen Hudgen, Executive Director 408.971.9363 Site: 111 Church Street Los Gatos, CA 95030 Project Description: LIVEOAK ADULT DAY SERVICE will serve 26 frail, isolated at-risk Los Gatos residents, providing 1,400 days of specialized adult day care that includes life- enhancing recreation, nutritious meals and social activities, while affording their family caregivers invaluable respite and access to other supportive services. Project Work Plan: Direct Services Service Number of Services Provided FY 2008/09 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid year) 1. Days of adult day care(recreation & social activities) provided to Los Gatos frail seniors. 1,400 1,400 990 2. Days of respite provided to Los Gatos caregivers corresponding to program days. 1,400 1,400 990 3. Noon meals provided to Los Gatos frail seniors. 1,400 1,400 990 4. Breakfasts provided to Los Gatos frail seniors. 1,400 1,400 990 Indirect Services Service Number of Services Provided FY 2008109 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid-year) 1. Referrals/Outreach 120 120 2. Staff consultations, counseling, assessments, Caregiver Support Workshops 100 100 3. Inservice programs 4 4 Funding: FY 2008109 (requested) FY 2007/08 (adopted) Townfunding amount $13,637 $12,988 Total program budget $171,114 $170,465 Town $ as % of total 7.9 7.6 Clients: FY 2008/09 (requested) FY 2007/08 (adopted) Undup LG clients 26 26 Total undup clients 300 300 LG clients as % of total 9% 9 Services per LG client 200 224 Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Live Oak Senior Nutrition and Service Center Agency: Live Oak Senior Nutrition and Service Center 111 Church Street Los Gatos, CA 95030 Eliana Brown, Executive Director 408.354.0707 Project Description: To provide both nutritional and socialization services to low-income seniors on a daily basis. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid year) 1. Meals served 19,000 12,250 5437 2. Transportation 1600 1,250 1019 3. Socialization 500hrs/wk= 25,000 18,000 8,156 4. Phone Assistance 100 100 49 5. Homebound Assistance 1000 273 183 Indirect Services Service Number of Services Provided FY 2008109 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid year) 1. Information and referrals 1500 355 395 2. Transit (Rides) 3000 2000 1250 3. Health Screening 1000 249 238 Funding: FY 2008109 (requested) FY 2007/08 (adopted) Town funding amount $40,000 $27,456 Total program budget $180,000 $163,408 Town $ as % of total 22 T 16.8 Clients: FY 2008109 (requested) FY 2007/08 (adopted) Undup LG clients 200 130 Total undup clients 300 250 LG clients as % of total 300 52% Services per LG client 400 400 Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: The Shelter Next Door Agency: Next Door Solutions to Domestic Violence Site: Undisclosed for privacy and 234 East Gish Road, Ste. 200 safety issues. San Jose, CA 95112 Shawne Smith, Associate Executive Director 408.501.7575 Project Description: To provide emergency shelter and transitional housing comprehensive support services. Project Work Plan: Direct Services Service Number of Services Provided FY 2008/09 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid year) 1. Crisis counseling (24-hour Emergency Hotline) 30 30 33 2. Peer/Group Counseling 60 60 10 3. Legal Assistance 15 15 3 4. Victim Advocacy 49 45 12 5. Shelter: includes food, clothing, medical care, transportation, case management and youth services. 45 3 2 Indirect Services Service Number of Services Provided FY 2008109 FY 2007/08 FY 2007/08 (proposed) (adopted) (actual mid-year) 1. Information and Referral Average: 30 23,490 Not yet reported calls/day= 7,830per yr. 3referrals= 23,490 2. Brochures Distributed Approx3,000 3,000 Not yet reported 3. Outreach Presentations Average: 52 Not yet reported 1/week=52 Funding: FY 2008109 (requested) FY 2007/08 (adopted) Town funding amount $15,000 $12,000 Total program budget $899,003 $890,086 Town $ as % of total 1.7 1.3 Clients: FY 2008/09 (requested) FY 2007/08 (adopted) Undup LG clients 100 100 Total undup clients Not Stated Not stated LG clients as % of total Not Stated Not stated Services per LG client 2 2 NACSM8040TY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Community and Family Services Agency: Parents Helping Parents 3041 Olcott Street Santa Clara, CA 95054 Site: If different than agency address Pamela Kensinger, Chief Development Officer 408.727.5775 x133 Project Description: PHP's Community and Family Services program addresses the special needs of children with disabilities and special health care needs and their families through parent education, support, information, consultation and training. PHP also educates the professionals who work with our children or collaborates with other agencies to improve the educational, healthcare or social service systems in our community. Project Work Plan: Direct Services Service Number of Services Provided FY 2008/09 (proposed) FY 2007108 (adopted) FY 2007108 (actual mid-year) 1. Services to families of children of all ages with any disability 127 115 115 Indirect Services Service Number of Services Provided FY 2008109 (proposed) FY 2007108 (adopted) FY 2007108 (actual mid-year) None Funding: FY 2008109 (requested) FY 2007108 (adopted) Town funding amount $2,000 $1920 Total program budget $167,884 $167,884 Town $ as % of total <1% <1% Clients: FY 2008109 (requested) FY 2007108 (adopted) Undup LG clients 127 115 Total undup clients 7,060 7400 LG clients as % of total .01% .01% Services per LG client 3 3 N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: The Health Place Agency: San Jose State University Site: 208 East Main Street, Los Gatos, CA 95030 Research Foundation P.O. Box 720130 San Jose, CA 95172 Dr. Jayne Cohen, Director & Professor School of Nursing 408.924.1325 Project Description: Providing monitoring services and screenings to help frail low income older adults remain in their own homes; keeping their independence and autonomy for as long as possible. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 (proposed) FY 2007108 (adopted) FY 2007/08 (actual mid-year) 1. Frail Home Bound Home Visits 480 480 314 2. Blood Pressure Screening/Monitoring 850 850 902 3. Consultation 400 400 719 4. Education 18 18 10 Indirect Services Service Number of Services Provided FY 2008109 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid year) 1. Information and Referral (Calls/Contacts) 200 200 39 Funding: FY 2008109 (requested) FY 2007/08 (adopted) Town funding amount Not Stated Not Stated Total program budget $17,233 $16,892 Town $ as % of total 10 1% 100% Clients: FY 2008/09 (requested) FY 2007/08 (adopted) Undup LG clients 34 29 Total undup clients 34 29 LG clients as % of total 100% 100% Services per LG client 5.95 6 N:\CSD\8040TY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Operation Brown Bag Agency: Second Harvest Food Bank Site: 208 East Main Street, Los Gatos, CA 95030 750 Curtner Avenue and Villa Vasona Apts San Jose, CA 95125 626 West Parr Avenue Barbara Jwanouskos, Grants Coordinator Los Gatos, Ca 95030 408.266.8866 x20lPhone Number Project Description: Provide food to low-income seniors 60+ years old and low-income disabled individuals 55 to 59 years old. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 FY 2007108 FY 2007108 (proposed) (adopted) (actual mid-year) 1. Provide a weekly bag of groceries containing 12-15 60 households 60 89 households fresh, frozen and packaged items to very low-income households seniors. 2. Conduct quarterly nutrition education activities. 4 4 activities 3 activities 3. Publish and distribute a quarterly newsletter 4 4 newsletters 2 newsletters 4. Provide volunteer opportunities at the Food Bank's 13 volunteers 8 volunteer 10 volunteer Distribution Center and at the Los Gatos distribution 600 hours opportunities opportunities sites. Indirect Services Service Number of Services Provided FY 2008/09 FY 2007108 FY 2007108 (proposed) (adopted) (actual mid-year) 1. Information and referral through the Food Connection 50 50 488 households households households 2. Informational pamphlets offered in three languages: As (On request) By request English, Spanish and Vietnamese. requested Funding: FY 2008109 (requested) FY 2007108 (adopted) Town funding amount $7,500 $3,802 Total program budget $3,294,266 $3,137,396 Town $ as % of total = 0.2% = 0.1% Clients: FY 2008109 (requested) FY 2007108 (adopted) Undup LG clients 60 60 Total undup clients 8,000 Not available LG clients as % of total 0.75% Not available Services per LG client 50 Bags 50 bags N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Support Network for Battered Women Agency: Support Network for Battered Women 1257 Tasman Drive, Suite C Sunnyvale, CA 94089 Chata Alfaro, Executive Director 408.541.6100 x102 Project Description: To empower victims to live free of violence, integrate a multicultural perspective and bring services to the whole family, with an emphasis on children. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 (proposed) FY 2007108 (adopted) FY 2007108 (actual mid-year) 1. Crisis Calls- 24hr access to confidential intervention counseling and support through toll-free crisis line 50+ 50 21 2. Counseling- Confidential support 100 27 6 3. Legal Advocacy Sessions 50+ 50 18 Indirect Services Service Number of Services Provided FY 2008109 FY 2007108 FY 2007108 (proposed) (adopted) (actual mid-year) 1. Support Network staff and volunteers will appear, 20 20 Not yet reported participate, speak or distribute informational materials. 2. Lifeline, our agency newsletter, will be mailed to 300 Los 130 130 Not yet reported Gatos households to provide community education. Attendance at community events, service clubs, church groups, etc. 3. Contact local family law practitioners to establish referral 10 10 Not yet reported relationships to expand our presence in Los Gatos. Each service number relates to an attorney office contact. Fundin : FY 2008109 (requested) FY 2007108 (adopted) Town funding amount $5,500 $4,800 Total program budget $215,384 $209,986 Town $ as % of total 2.55 2.29 Clients: FY 2008109 (requested) FY 2007108 (adopted) Undup LG clients 15 28 Total undup clients 30 15 LG clients as % of total Not Stated Not Stated Services per LG client 18 18 N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Teen and Family Counseling Center Agency: Teen and Family Counseling Center, Inc. Site: School Based programs in 307 Orchard City Drive, Ste #206 LGSUHSD, SUSD, CUHSD Campbell, CA 95008 and CUSD. Georgia Clarke, Executive Director 408.370.9990 Project Description: To provide access to affordable counseling and related services to the families, teens, children and groups from low-to mid-income levels. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 FY 2007108 FY 2007108 (proposed) (adopted) (actual mid-year) 1. Direct Counseling Services (Individual, Couple, & Family 770 566 280 counseling provided to Children, Teens, and Adults at both out TFCC Clinic and at our School Sites). 2. Group Counseling Services 10 2 5 Indirect Services Service Number of Services Provided FY 2008109 FY 2007108 FY 2007/08 (proposed) (adopted) (actual mid-year) 1. Information and Referral 250 330 140 2. School related activities; outreach to various Los Gatos 2,000 2000 960 agencies, organizations, clubs; newsletters, flyers, brochures; speaking engagements; posters; collating LGHS parent information packets, etc. Funding: FY 2008109 (requested) FY 2007108 (adopted) Town funding amount $30,000 $27,044 Total program budget $54,995 $59,279 Town $ as % of total 11 11 Clients: FY 2008109 (requested) FY 2007108 (adopted) Undup LG clients 125 122 Total undup clients 770 566 LG clients as % of total 16% 35% Services per LG client 5.6 5 N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: 2-1-1 Santa Clara County Agency: United Way Silicon Valley 1922 The Alameda San Jose, CA 95126 Jordan Dancer, Grant Writer 408.345.4350 Project Description: A non- emergency, confidential, 3 digit phone number, authorized by the California Public Utilities commission for use within the County of Santa Clara, that provides streamlined access to critical health and human services information and referrals at no fee to the caller. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 (proposed) FY 2007108 (adopted) FY 2007/08 (actual mid-year) 1. Response Not Stated Indirect Services Service Number of Services Provided FY 2008109 (proposed) FY 2007108 (adopted) FY 2007/08 (actual mid-year) 1. 2-1-1 Santa Clara County Call Center service- Los Gatos originated calls; general use (not time of disaster) 300 2. 2-1-1 Santa Clara County website Unknown 3. Public Information Campaign Unknown Funding: FY 2008109 (requested) FY 2007108 (adopted) Town funding amount $5,000 $2,500 Total program budget $995,000 $954,664 Town $ as % of total .5 .25 Clients: FY 2008109 FY 2007108 (requested) (adopted) Undup LG clients Not Available* Total undup clients Not Available* LG clients as % of total Not Available* Services per LG client Not Available* *Due to the confidential and anonymous nature of the 2-1-1 service this information is not collected. NACSD\8040TY 2008-09\summary form.doc Attachment 2 W r oa MEMORANDUM COMMUNITY SERVICES DEPARTMENT To: Mayor and Town Council From: Arts Commission Subject: FY 2008/09 Community Grant Allocation Recommendations Date: March 25, 2008 RECOMMENDATION That the Town Council allocate FY 2008/09 Community Grant funds for Arts, Cultural, and Educational programs as shown below: Agency FY FY FY 2008/09 FY 2008/09 2007/08 2008/09 Commission Budget Increase Allocation Request Recommendation Recommendation Grants ~ Art Docents of $4,500 $5,500 $4,500 $4,500 Los Gatos Festival Theatre $1,000 $2,000 $1,000 $1,300 Ensemble Los Gatos $1,000 $1,500 $1,500 $1,200 Community Concert Assoc. Photographic $1,000 $1,500 $1,000 $1,100 Guild of Los Gatos St. Luke's Sunset $1,000 $1,500 $1,000 $1,200 Concert Series TOTAL $8,500 $12,000 $8,500 $9,300 BACKGROUND The Community Grant program is funded through the Town's General Fund. It provides grants to non-profit agencies in addition to the federally-funded CDBG grants that the Town allocates. Human services agency applications are reviewed by the Community Services Commission for recommendation to the Town Council; the Arts Commission reviews arts, cultural, and educational service agency applications. FY 2008/09 Community Grant Allocation Recommendations Page 2 This report summarizes the recommendation of the Arts Commission. At its February 13 meeting, the Arts Commission heard from applicant agencies. At its March 12 meeting, the AC considered the recommendation of its Evaluation Committee, and adopted this recommendation to the Town Council. DISCUSSION The Town received five applications for funding in the Arts/Education category. Summaries of these applications are attached as Exhibit A. Community Grant Evaluation Committee members met on February 21 to discuss the services provided by the applicants, the benefit received by Los Gatos residents, and the agencies' funding requests for FY 2008/09. The Commission has been asked to maintain status quo funding for FY 2008/09. The status quo recommendation would maintain funding for all five organizations at the same level as the 2007/08 budget. The Arts Commission respectfully requests that as part of the budget process, the Town Council consider an $800 increase to increase the Arts Grant budget to provide 4 of the organizations with a slight increase due to increased costs associated with providing services. It is not recommended that Art Docents receive an increase. In the 2006/07 budget Art Docents received a $4000 grant plus a $500 augmentation. In the FY 2007/08 grant the $500 augmentation grant became part of the overall grant to Art Docents, raising their total grant back to $4,500. As such, they are recommended to receive a status quo grant of $4,500. In FY 2007/08 the funding for Arts Grants increased to $8,500 from $8,370 budgeted in FY 2003/04. Although there have been years when funding for Arts grants has dipped to $7,870, the budget for Arts Grants has and remained fairly constant over the last five years. However, the cost of providing services has increased significantly. All of the Arts organizations requesting funding have partnered with the Town for 3 or more years and have continued to provide the same level of service despite minimal to no increase in grant funding. Organization 03/04 04105 05/06 06/07 07/08 08/09 Status Quo 2008/09 Preferred Art Docents 4,500 4,500 4,500 4,500 4,500 4,500 4,500 Festival Theatre Ensemble 1,000 1,000 1,000 1,000 1,300 LG Community Concert Assoc. 870 870 870 870 1,000 1,000 1,200 Photographic Guild of LG 500 500 1,000 1,000 1,100 St. Luke's Sunset Concert Series 500 500 500 500 1,000 1,000 1,200 Los Gatos Museum Assoc. 1,400 n/a Public Art 1,500 1,000 n/a Youth Science Institute 600 - n/a Cinecats 500 n/a Music in the Park CG - 1,000 - n/a TOTAL 58,370 $7,870 $7,870 $8,370 $8,500 $8,500 9,300 FY 2008/09 Community Grant Allocation Recommendations Page 3 EXHIBITS A. Grant Application Summaries N:\CSD\8040\FY 2007-08\AC memo to TC.doc Exhibit A Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Agency: Art Education Services Art Docents of Los Gatos, Inc. 17000 Roberts Road Los Gatos, CA 95032 Site: All schools in LGUSD Frances Barnes, Program Coordinator 408.335.2366 Project Description: To introduce art as a tool for expression. It also serves to fulfill the arts and cultural needs of our community as outlined in the Town's arts/cultural plan. Project Work Plan: Direct Services Service Number of Services Provided FY 2008/09 FY 2007/08 FY 2007/08 (proposed) (adopted) (actual mid-year) 1. Sequential art appreciation lessons presented a minimum 5/student total= 440- 440-460 89 of 5 times a year to each student K-5; 16/yr for 6'h grade 460 class visits 2. Hands-on art technique workshops for K-5. 1-3/student total=123 123 21 class visits 3. Guest Artist visits. One per school 5 visits 5 1 4. Annual Student Art Show 1 week-long art show 1 0 5. Community adult program services. 6 art tours 24 17 6 lectures 12 trainings Indirect Services Service Number of Services Provided FY 2008/09 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid-year) 1. Information and Referral. 80-100 calls/yr 80-100 50 2. Art information newsletter. 6 per year 2 8 (newsletter+ website) 3. Website ongoing 1 (included above) 4. Multi-media art resource loan program to teachers & docents. 5001oans/year 500 89 Funding: FY 2008/09 (requested) FY 2007/08 (adopted) Town funding amount $5,500 $4,500 Total program budget $61,895 $50,895 Town $ as % of total 8.89 8.84 Clients: FY 2008109 (requested) FY 2007/08 (adopted) Undup LG clients 2600 2600 Total undup clients Not Stated 2600 LG clients as % of total Not Stated 100% Services per LG client 9 9 N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Los Gatos Community Concert Association Agency: Los Gatos Community Concert Association Site: Los Gatos High School 1232 Brenton Avenue 111 Church Street San Jose, CA 95129 Los Gatos, CA 95030 Sue Rizzi, President 408.253.8656 Project Description: To provide top quality classical music to the community at an affordable cost. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 FY 2007/08 FY 2007/08 (proposed) (adopted) (actual mid year) Classical music concerts 4 concerts 4 concerts 4 per year per year Indirect Services Service Number of Services Provided FY 2008109 FY 2007/08 FY 2007/08 (proposed) (adopted) (actual mid-year) Provide complimentary tickets to music students from feeder 4 concerts 4 concerts 4 schools and to private music teachers Provide fine music per year per year for community members at an affordable rate Sponsor visiting artists fees for instructional classes to high 4 concerts 4 concerts 4 school students --Stimulate students' interest in music per year per year presented in the traditional concert format, live on stage Funding: FY 2008109 (requested) FY 2007108 (adopted) Town funding amount $1500 $1000 Total program budget $17,600 $15,200 Town $ as % of total 8.8 9.9 Clients: FY 2008109 (requested) FY 2007/08 (adopted) Undup LG clients 315 327 Total undup clients 377 374 LG clients as % of total 83.5% 87.4% Services per LG client 4 4 N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Los Gatos Shakespeare Festival (7th Annual) Agency: Festival Theatre Ensemble 708 Blossom Hill Road, #121 Los Gatos, Ca 95032 Leslie Wright, Treasurer 408.396.0094 Site: Oak Meadow Park, Los Gatos Project Description: Performances of Shakespeare's "As You Like It," and "The Tempest," and an original adaptation of the classic fairy tale, "Beauty and the Beast." Project Work Plan: Direct Services Service Number of Services Provided FY 2008/09 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid-year) Design and purchase of costumes 0 1 1 Design and build new set pieces 1 0 Indirect Services Service Number of Services Provided FY 2008/09 (proposed) FY 2007/08 (adopted) FY 2007108 (actual mid-year) 13 performances 13 14 14 Funding: FY 2008109 (requested) FY 2007/08 (adopted) Town funding amount $2,000 $1,000 Total program budget $29,800 $29,000 Town $ as % of total 6.7 2.9 Clients: FY 2008109 (requested) FY 2007108 (adopted) Undup LG clients Not stated 912 Total undup clients Not stated 2339 LG clients as % of total Not stated 39% Services per LG client Not stated 2 N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Junior Photography Contest Agency: Photographic Guild of Los Gatos Educational Foundation 15900 Blossom Hill Road Los Gatos, CA 95032 Joanne Brice, Coordinator 408.356.9035 Project Description: To encourage students to learn the skill of photography, promote their creativity, stress personal responsibility, and to nurture their feelings of self-worth. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 (proposed) FY 2007108 (adopted) FY 2007108 (actual mid-year) Photography competition 1 1 1 Funding: FY 2008109 (requested) FY 2007108 (adopted) Town funding amount $1500 $1000 Total program budget $1548 $1211 Town $ as % of total 96 82 Clients: FY 2008109 (requested) FY 2007108 (adopted) Undup LG clients 140 estimate 140 Total undup clients 312 estimate 312 LG clients as % of total 31% Services per LG client 2 2 N:\CSD\8040\FY 2008-09\summary form.doc Town of Los Gatos FY 2008/09 Community Grant Program Application Summary Project: Sunset Concerts Agency: Saint Luke's Episcopal Church 20 University Avenue Los Gatos, CA 95030 Ted Lorraine, Artistic Director 408.281.3965 Project Description: To present high quality chamber music concerts at a broadly affordable price to enrich the community. Project Work Plan: Direct Services Service Number of Services Provided FY 2008109 (proposed) FY 2007/08 (adopted) FY 2007/08 (actual mid year) 1. Concert Series- Feb, Mar, Apr & May 4, 1/month 4 Funding: FY 2008/09 (requested) FY 2007/08 (adopted) Town funding amount $1,500 $1,000 Total program budget $20,150 $18,750 Town $ as % of total 7.4 5.3 Clients: FY 2008109 (requested) FY 2007/08 (adopted) Undup LG clients 150 150 Total undup clients 300 300 LG clients as % of total 50 50 Services per LG client 2 2 N:\CSD\8040\FY 2008-09\summEsy form.doc Attachment 3 TOWN OF LOS GATOS COMMUNITY GRANT PROGRAM -GF FY 2008-2009 2007/08 2008/09 2008/09 2008109 Staff Commission Allocation fteguest ttecommena. Hecommena.- General Fund Human Services Grants A Place for Teens $ 12,000 $ 65,000 $ 12,000 14,000 Emergency Housing Consortium $ 1,574 $ - $ - $ - Live Oak Senior Nutrition & Service Center $ 27,456 $ 40,000 $ 27,460 S 27,460 Next Door Solutions to Domestic Violence $ 12,000 $ 15,000 $ 12,000 $ 12,000 Parents Helping Parents $ 1,920 $ 2,000 $ 1,920 $ 1,920 SJSU Foundation/The Health Place" $ 5,798 n/a $ 8,630 $ 8,630 Support Network for Battered Women $ 4,800 $ 5,500 $ 4,800 $ 4,800 Teen and Family Counseling Center $ 27,044 $ 30,000 $ 27,050 $ 27,050 United Way Silicon Valley $ 2,500 $ 5,000 $ 2,500 $ 2,500 GF Subtotal - Human Services Grants $ 95,092 $ 162,500 $ 96,360 $ 98,360 Arts Grants Art Docents of Los Gatos $ 4,500 $ 5,500 $ 4,500 $ 4,500 Festival Theatre Ensemble $ 1,000 $ 2,000 $ 1,000 $ 1,300 Los Gatos Community Concert Association $ 1,000 $ 1,500 $ 1,500 $ 1,200 Photographic Guild of Los Gatos Educational Foundation $ 1,000 $ 1,500 $ 1,000 $ 1,100 St. Luke's Sunset Series $ 1,000 $ 1,500 $ 1,000 $ 1,200 GF Subtotal - Arts Grants $ 8,500 $ 12,000 $ 9,000 $ 9,300 Total General Fund Grants $ 103,592 $ 174,500 $ 105,360 $ 107,660 Community Development Block Grant Fund Category I: Human/Public Services Grants Catholic Charities/Long Term Care Ombudsman $ 7,680 $ 8,000 S 7,680 $ 7,680 Live Oak Adult Day Services $ 12,988 $ 13,637 $ 12,990 $ 12,990 Second Harvest Food Bank $ 3,802 $ 7,500 S 3,800 $ 3,800 SJSU Foundation/Health Place- $ 11,094 $ 17,233 $ 8,260 $ 8,260 CDBG Subtotal - Human/Public Services Grants $ 35,564 $ 46,370 $ 32,730 $ 32,730 'Referred to the 2008/09 Budget Process for review `*Includes additional grant from GF to make up for difference lost in CDBG funding NACSD\GRANTS\2008-09\Community Grant - GF Attachment 4 RESOLUTION NO. 2008- RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO THE TOWN OF LOS GATOS FOR FISCAL YEAR 2008/09 WHEREAS, the Town of Los Gatos receives Community Development Block Grant funds from the U.S. Department of Housing and Urban Development through the County of Santa Clara as a non-entitlement city pursuant to the provisions of Title I of the Housing and Community Development Acts of 1974 and 1977, as amended; and WHEREAS, the Community Services Commission reviewed all applications for funding from community agencies, held a public hearing and received public testimony, and adopted a funding recommendation to the Town Council; and WHEREAS, the Town Council considered the Community Services Commission's funding recommendations at a regularly scheduled council meeting on April 7, 2008; and WHEREAS, the Town has been notified that the CDBG allocation for Fiscal Year 2008/09 is $133,214. RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the Town Council finds that CDBG funds are available for Fiscal Year 2008/09; and BE IT FURTHER RESOLVED, that the Town Council adopts the recommendation of the Community Services Commission; and BE IT FURTHER RESOLVED, that the Town Council does hereby authorize the expenditure of $133,214 to those CDBG programs set out in Exhibit A, attached and incorporated herein. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 7th day of April, 2009 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA NACSD\TCRPTS\Reso(utions\CDBG FY2008-09.doc EXHIBIT A TOWN OF LOS GATOS COMMUNITY GRANT - CDBG 2008109 2008109 2007/08 2008/09 Commission Staff Allocation KBQUeSt Kecommeno. Kecommena. ` Community Development Block Grant Fund Category 1: Human/Public Services Grants Catholic Charities/Long Term Care Ombudsman $ 7,680 $ 8,000 $ 7,680 $ 7,680 Live Oak Adult Day Services $ 12,988 $ 13,637 $ 12,990 $ 12,990 Second Harvest Food Bank $ 3,802 $ 7,500 $ 3,800 $ 3,800 SJSU Foundation/Health Place- $ 11,094 $ 17,233 $ 8,260 $ 8,260 CDBG Subtotal - Human/Public Services Grants $ 35,564 $ 46,370 $ 32,730 $ 32,730 Category II: Housing & Other Installation of curb cuts for ADA compliance $ 41,500 $ - $ 50,484 $ 65,484 Housing Rehab Admin $ 26,026 $ - $ - $ Urban County Rehab Services $ 20,000 $ 20,000 $ 20,000 $ 20,000 General Administration $ 15,000 $ 15,000 $ 15,000 $ 15,000 CDBG Subtotal - Housing & Other $ 102,526 $ 35,000 $ 85,484 $ 100,484 Total CDBG Grants $ 138,090 $ 81,370 $ 118,214 $ 133,214 "Includes an additional $15,000 in available CDBG funds for non public service projects -Includes additional grant from GF to make up for difference lost in CDBG funding N:\CSD\GRANTS\2008-09\Community Grant - CDBG