10 Desk Item - Music in the Park Proposal~pW N 0
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DATE
TO
FROM
MEETING DATE: 2/19/P.008
DESK ITEM
COUNCIL AGENDA REPORT
FEBRUARY 19, 2008
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER 'DESK ITEM
SUBJECT: APPROVE RECOMMENDATIONS REGARDING ART COMMISSION'S
MUSIC IN THE PARK PROPOSAL
A. FREE THE ARTS COMMISSION FROM COORDINATION AND
ATTENDANCE OBLIGATIONS ASSOCIATED WITH THE TWO
JULY 4TH CONCERTS (THE AFTERNOON SYMPHONY
PERFORMANCE AND THE EVENING DANCE CELEBRATION).
B. REGARDING THE ARTS COMMISSION'S REQUEST THAT THE
TOWN FURTHER UNDERWRITE THE CONCERT SERIES COSTS
($5,000 FOR JULY 4TH CONCERTS AND $4,000 FOR OPERATIONAL
EXPENSES), SELECT ONE OF THE FOLLOWING OPTIONS:
(1) REQUEST THE ARTS COMMISSION TO INCLUDE THE
ABOVE COSTS IN ITS CURRENT BUDGET; OR
(2) REFER THE FUNDING REQUEST TO THE FY 08/09 BUDGET
PROCESS.
Attached is the Music in the Park Budget Summary for FY 2002 thru 2007, which was
inadvertently omitted from the report.
O
PREPARED BY: Regina A. Falkrt ,i-
1 1, 11
Community Sera,'ioys Director
N:ACSD\TCRPTS\200 "rCR TS\MIP Desk Item.doc
Reviewed by: Assistant Town Manager tl Town Attorney
Clerk Administrator Finance Community Development
MUSIC IN THE PARK BUDGET SUMMARY
Following is a summary of MIP revenues:
2002
2003
2004
2005
2006*
2007
Or anizations/Businesses
$25,850
$28,850
$24,700
$28,700
$36,250
$36,300
Individuals
$3,190
$5,717
$8,310
$3,485
$9,610
$11,550
Grants
$1,770
$1,876
$2,442
$7,356
$4,328
$2,435
Sale of Merchandise
$0
$3,411
$0
$1,032
$788
$600
Number of Concerts (*see below)
Total Revenues:
$30,810
$39,853
$35,452
$40,574
$50,976
$50.885
Net Revenues:
$948
$10,929
-$2,435
$1,423
$11,537
$9,377
Following is a summary of MIP expenses:
2002
2003
2004
2005
2006*
2007
Band/Sound
$17,812
$18,418
$21,904
$24,907
$27,900
$30,900
Marketing
$6,116
$4,131
$8,166
$51406
$4,706
$3,255
Labor
$4,646
$4,397
$4,762
$6,794
$4,185
$6,105
Fees & Licenses
$720
$1,038
$1,469
$1,328
$1,578
$528
Su lies/Misc.
$567
$939
$1,586
$717
$1,071
$720
41' of Jul
$5,000
Totals Expenses:
$29,862
$28,924
$37,887
$39,151
$39,439
$41,508
2004 - 8 concerts + symphony + night concert
2005 - 8 concerts + symphony + night concert
2006 - 9 concerts + symphony
2007 - 9 concerts + symphony + night concert