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DATE:
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FROM:
SUBJECT
MEETING DATE: 12/17/2007
ITEM NO: 12
COUNCIL AGENDA REPORT
DECEMBER 1), 2007
MAYOR AND TOWN COUNCIL
PAMELA S. JACOBS, INTERIM TOWN MANAGER
ADOPT COUNCIL COMMITTEE APPOINTMENTS EFFECTIVE JANUARY
2008
RECOMMENDATION:
Adopt Council Committee Appointments effective January 2008.
DISCUSSION:
Mayor Barbara Spector has appointed Council Members to Town boards and committees and
various regional commissions, boards, and committees as shown on the attached Council
Committee Appointment Roster (Attachment No. 1).
Also attached is a list of Council Ad Hoc Committee Assignments (Attachment No. 2). As
Council is aware, ad hoc liaison assignments are made with the concurrence of the Town
Council. Ad hoc assignments have been classified into three categories: 1) Policy Guidance to
Town Staff, 2) Town Representation on Community Initiatives; and 3) Mayor and Vice Mayor
Assignments.
Council members assigned to provide policy guidance to staff work with staff as needed on
projects and/or events which are complex, usually have a long time horizon and may have a
significant impact on the community. The time horizon of the project is such that periodic policy
check-ins with assigned Council liaisons are important to keeping the project moving forward to
the point where a recommendation can be made to the full Council. Although ad hoc assignments
are expected to sunset once the project/event has been completed, assignments may be changed
or added during the course of the year depending on specific needs or issues.
PREPARED BY: PATSY G~ R
Executive Adm' istrative Assistant to Town Manager
N:AMGR\AdminWorkFiles\2007 Council Reports\2008 Council Committee Appointments.doc
Reviewed by: Interim Town Manager
Clerk Administrator Finance
Town Attorney
Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT COUNCIL COMMITTEE APPOINTMENTS EFFECTIVE JANUARY
2008
DECEMBER 1-). 2007
"Town Representation on Community Initiatives" is a category for assignments to initiatives
which have been generated by other agencies in the community and in which the Town has been
invited to participate. Given the active engagement of this community, there are many initiatives
in which Council members are invited to participate and that are underway at any one point in
time. Initiatives that rise to the level of an ad hoc liaison assignment are those where, in the
Council's judgment, formal representation to the effort by the Town government would be of
benefit to the community. In this category, two assignments are carried over from the prior year:
the Katrina Consortium and Character Education Task Force.
"Mayor and Vice Mayor Assignments" reflect prior Council practice and/or direction. This
includes the assignment to the Mayor and Vice Mayor to serve as liaisons to the Youth
Commission by periodically meeting with the Chair and Vice Chair and/or checking in with the
Commission given it was formed just three years ago and is still developing.
The Council Committee Appointment Roster will be effective January 2008 and has been
updated to reflect the appropriate contact information and meeting time and place. Staff will
work with the Council Committee appointees as needed to assist them with committee
assignments.
FISCAL IMPACT: None
Attachments:
2008 Council Committee Appointment Roster
2008 Council Ad Hoc Liaisons/Assignments
TOWN OF LOS GATOS
2008 COUNCIL COMMITTEE APPOINTMENTS
(Effective January, 2008)
ASSOCIATION OF BAY AREA
GOVERNMENTS - GENERAL ASSEMBLY
Joe Pirzynski
Steve Glickman (Alternate)
The Association of Bay Area Governments (ABAG)
- General Assembly is a regional agency that
represents 9 Bay Area Counties and all cities within
those Counties. Membership is voluntary and Town
is a member. The ABAG - General Assembly
determines the fair share housing allocations to
each city and county as required by the State.
*CONCEPTUAL DEVELOPMENT
ADVISORY COMMITTEE
Barbara Spector
Mike Wasserman
Meet twice yearly (Spring/Fall)
Spriny, Session: April 24 (8:00 a.m.-3:00 p.m.)
Palace Hotel
2 Montgomery Street
San Francisco
Fall Session: (Date/ location to be determined)
Contact Person:
Patricia Jones
(510) 464-7933 or
Kathleen Cha
(510) 464-7922
Town Staff Contact:
Greg Larson, Town Manager
(408) 354-6832
Jenny Haruyama, Administrative Programs
Manager
Office of the Town Manager
(408) 399-5768
Town of Los Gatos
Council Chambers
110 East Main Street
Los Gatos, CA 95032
The Town Conceptual Development Advisory
Committee advises prospective applicants of
whether projects are consistent with Town policy
prior to initiating the development review process
The committee also identifies and lists problems
with the proposal that need to be addressed in the
review process.
Meet monthly (or as needed)
2°d Wednesday of the month - 4:30 p.m.
Town Staff Contact:
Bud Lortz, Director of Community Development
(408) 354-6872
'Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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COUNCIL POLICY COMMITTEE
Barbara Spector
Diane McNutt
The purpose of the Town Council Committee is to
review and set Town Council policy.
EMERGENCY PREPAREDNESS COUNCIL
Diane McNutt
Joe Pirzynski (Alternate)
The Emergence Preparedness Council is comprised
of representatives firom each city in Santa Clara
County who are responsible for coordinating
emergency preparedness activities.
*FINANCE COMMITTEE
Barbara Spector
Mike Wasserman
The Town Finance Committee is responsible for
reviewing Town finance issues on an as needed
basis. It serves as the selection and supervising
committee,lbr the Town's external auditor.
On Call
Town Staff Contact:
Greg Larson, Town Manager
Jenny Haruyama, Administrative Programs
Manager
(408) 354-6832
55 West Younger Avenue, I" Floor (Auditorium)
Santa Clara County - Office of Emergency Services
San Jose, CA
Meet Quarterly - 1st Thursday of the month
11:30 a.m. (lunch) - 12:00 noon (meeting begins)
February 7
May 1
August 7
November 6
Contact Person:
Irma Puentes, Administrative Assistant
Emergency Services - Santa Clara County
55 West Younger Avenue, 4t' Floor
San Jose, CA 95110-1721
(408) 808-7806
Town Staff Contacts:
Scott Seaman, Chief of Police
Dave Gravel, Police Captain
(408) 354-6840
On Call
Town Staff Contacts:
Greg Larson, Town Manager
(408) 354-6832
Steve Conway, Administrative Services & Finance
Director
(408) 354-6828
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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*GENERAL PLAN COMMITTEE
Barbara Spector
Joe Pirzynski
The Town General Plan Committee is responsible
for developing land use policy for General Plan.
GUADALUPE/WEST VALLEY WATER SHED
ADVISORY COMMITTEE
Mike Wasserman
Kevin Roham, Town Staff (Alternate)
The Flood Control Zone Advisory Committee of the
Santa Clara Valley Water District is comprised of
representatives of'each city within the watershed,
the County, and unincorporated areas. The duties
of the committee include reviewing and making
recommendations to the Water District Board of
Directors and/or District staff regarding the
following:
- Existing District flood control policies,
- Flood control project activities,-
- Flood control project priority schedules;
- Flood control budgets; and
- Alternative financing for flood control activities
Council Chambers
2°d and 4`I' Wednesday of month - 5:30 p.m.
Town Staff Contact:
Bud Lortz, Director of Community Development
(409) 354-6872
Santa Clara Valley Water District Offices
5700 Almaden Expressway - Board Room
San Jose, CA
Quarterly
2"d Wednesday of the Month - 1:30-3:30 pm
February 13
May 28
September 10
November 12
Contact:
Lin Moore
Santa Clara Valley Water District
5750 Almaden Expressway
San Jose, CA 95118
(408) 265-2600 x 2306
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works"
(408) 399-5770
"Historically, the Guadalupe West Valley
Watershed Advisory Committee has been
comprised of both staff and an elected official, in
which the alternate representative is a staff person.
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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HOUSING AND COMMUNITY
DEVELOPMENT ADVISORY COMMITTEE
Steve Glickman
Diane McNutt (Alternate)
The Council Committee is composed of city council
representatives of the eight participating non-
entitlement cities and one member of the Board of
Supervisors who is the chairperson. The Council
Committee makes policy recommendations to the
Board of Supervisors on the planning, monitoring
and evaluation of the HCD Program and the
development of a comprehensive, coordinated
housing and community development plan.
LEAGUE OF CALIFORNIA CITIES
(PENINSULA DIVISION)
Steve Glickman
Diane McNutt (Alternate)
The League of California Cities is a State-wide
organization that represents the member cities,
holds conferences, provides training sessions, and
lobbies the legislature. The League Peninsula
Division is the regional division of the League of
California Cities which discusses and addresses
legislative issues from a regional perspective.
2310 N. 1" Street (at Charcot)
Alder Conference Room
San Jose
Meet Monthly - Thursdays
January 24 - 5:30 p.m.
February 21 - 5:30 p.m.
March 20 - 5:30 p.m.
Contact Person:
Wendy Garcia
408/441-4265
Housing and Community Development
Offices of Santa Clara County
1735 North First Street, Suite 265
San Jose, CA 95112
(408) 441-0261
Town Staff Contact:
Regina Falkner, Community Services Director
(408) 354-6888
Meeting location at designation of host city
Meet quarterly - Dinner meeting
January 31 (Division Reception) - 6:00 p.m.
February 28 - 6:00-8:30 p.m.
May 29 - 6:00-830p.m.
July 31 - 6:00-8:00 p.m.
Contact:
Rebecca Elliott
(408) 829-2946
Town Staff Contact:
Greg Larson, Town Manager
(408) 354-9832
Jenny Haruyama, Administrative Programs
Manager
(408) 399-5768
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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SANTA CLARA COUNTY CITIES
ASSOCIATION - BOARD OF DIRECTORS**
Joe Pirzynski
Barbara Spector (Alternate)
The Santa Clara County Cities Association Board
ol'Directors presents a unified voice for association
members ivith respect to regional, state, and federal
agency activities that impact local government. The
Board advocates for member cities by monitoring
regional, state, and federal legislation.
Sunnyvale City Hall - West Conference Room
456 Olive Avenue - Sunnyvale, CA
Meet monthly - 2nd Thursday of month
7:00 p.m.
January 10
February 14
March 13
April 10
May 8
June 12
No meetings in July & August
September 11
October 9
November 13
December 11
Contact Person:
Joanne Benjamin, Interim Executive Director
Santa Clara County Cities Association
505 W. Olive Avenue, Suite 749
Sunnyvale, CA 94086
(408) 730-7770
Town Staff Contact:
Greg Larson, Town Manager
(408) 354-6832
Jenny Haruyama, Administrative Programs
Manager
(408) 399-5768
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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SANTA CLARA COUNTY CITIES
ASSOCIATION - CITY SELECTION
COMMITTEE
Barbara Spector
Joe Pirzynski (Alternate)
The Cily Selection Committee makes appointments
to LAFCO, MTC and the Recycling and Waste
Reduction Commission, and recommendations to
the County Board of Supervisors for appointment to
the Bay Area Quality Management District Board.
SANTA CLARA VALLEY WATER DISTRICT
COMMISSION
Mike Wasserman
Diane McNutt (Alternate)
The Santa Clara Valley Water District Commission
serves in an advisory capacity regarding water-
related matters. The Santa Clara Valley Water
District is responsible for the storm drain systems
on the valley floor.
Meets as needed (2nd Thursday of each month prior
to SCCCA Board Meeting)
Sunnyvale City Hall - West Conference Room
456 Olive Avenue - Sunnyvale. CA
Contact Person:
Joanne Benjamin, Interim Executive Director
Santa Clara County Cities Association
505 W. Olive Avenue, Suite 749
Sunnyvale, CA 94086
(408) 730-7770
Town Staff Contact:
Greg Larson, Town Manager
(408) 354-6832
Jenny Haruyama, Administrative Programs
Manager
(408) 399-5768
Santa Clara Valley Water District Offices
5750 Almaden Expressway - Board Room
San Jose, CA
Meet Quarterly - 4`I' Wednesdav of the month
11:30 lunch, meeting at 11:50 a.m. - 1:50 p.m.
January 23
April 23
July 23
October 22
Contact:
Natalie Dominguez, Board Administrative Assistant
Santa Clara Valley Water District
5700 Almaden Expressway
San Jose, CA 95118
(408) 265-2607 X 2659
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works
(408) 399-5770
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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SOLID WASTE MANAGEMENT JOINT
POWERS AGENCY (JPA) BOARD OF
DIRECTORS
Steve Glicknan
Mike Wasserman (Alternate)
The Solid Waste Management Joint Powers Agency
(')PA) Board of Directors reviews issues related to
the solid waste management franchise, disposal,
recycling, and yard waste agreement.
VTA POLICY ADVISORY COMMITTEE
Steve Glickman
Diane McNutt (Alternate)
The VTA Policy Advisory Committee provides
policy advise to the VTA Board. The VTA Board is
comprised of elected 'ficialsfi-oin m each city and the
County.
Monte Sereno City Hall
Meet Quarterly
1" Thursday - 5:00 p.m.
February 7
May 1
August 7
November 6
('nnI Iof-
Scott Hobson, Executive Director
West Valley Solid Waste Management Authority
Hilton, Farnkopf, and Hobson933 West 2200 North
Pleasant Grove, UT 84062
(801) 369-3915
Town Staff Contact:
Regina Falkner, Director of Community Services
(408) 354-6888
Santa Clara Valley Transportation Authority
3331 N. First, Building B - Room B-104
San Jose_ CA 95134-1906
Meet monthly
2nd Thursday of the month
4:00 p.m.
January 10
February 14
March 13
April 10
May 8
June 12
July 10
August 14
September 11
October 9
November 13
December 11
'Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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Contact:
Jacqueline Golzio
Board Assistant
Santa Clara Valley Transportation Authority (CMP)
3331 N. First Street
San Jose, CA 95134
(408) 546-7977
WEST VALLEY SANITATION DISTRICT
BOARD OF DIRECTORS
Diane McNutt
Mike Wasserman (Alternate)
The West Valley Sanitation District Board of
Directors oversees the treatment of sewage for the
cities of Ccmipbell, Cupertino, Los Gatos, Monte
Sereno, and Saratoga
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works
(408) 399-5770
West Valley Sanitation District
100 E. Sunnyoaks Avenue
Campbell, CA 95008
Meet 2°d & 4t' Wednesday of the Month (Varies)
6:00 p.m.
To be advised
Contact Person:
Joanna Fuller, District Secretary
West Valley Sanitation District
100 E. Sunnyoaks Avenue
Campbell. CA 95008
(408) 378-2407
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works
(408) 399-5770
Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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2008 COUNCIL COMMITTEE APPOINTMENTS
AD HOC COUNCIL LIAISON ASSIGNMENTS
Poliev Guidance to Staff
Highway 9
Cable TV Advisory Committee
Library Advisory Committee
Dittos Lane Housing Project
Character Education Task Force
Katrina Consortium
Barbara Spector,. Mike Wasserman
Mike Wasserman. Steve Glickman
Barbara Spector. Diane McNutt
Steve Glickman, Joe Pirzynski
Town Representation on Community Initiatives
Mike Wasserman
Mike Wasserman, Diane McNutt
Mayor/Vice Mayor Assignments
Council Appointee Performance Review Process Barbara Spector. Mike Wasserman
Youth Commission Barbara Spector. Mike Wasserman
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If'Possible, Mayor and Vice Mayor should be Town Council Representatives
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