05 Staff Report - Town Council/Parking Authority/Redevelopment Agency MinutesDRAFT Council/Agency Meeting 11/5/07
Item
MINUTES OF THE TOWN COUNCIL/PARKING
AUTHORITY/REDEVELOPMENT AGENCY
OCTOBER 15, 2007
The Town Council of the Town of Los Gatos conducted a Regular Meeting on
Monday, October 15, 2007 at 7:00 P.M.
TOWN COUNCIL/PARKING AUTHORITY/REDEVELOPMENT AGENCY
MEETING CALLED TO ORDER
ROLL CALL
Present: Mayor Joe Pirzynski, Vice Mayor Barbara Spector, Council Member
Steve Glickman, Council Member Diane McNutt, and Council Member Mike
Wasserman.
Absent: None.
PLEDGE OF ALLEGIANCE - LED BY FUTURE LEADER
Stanford Stickney, Los Gatos High School student, President' of the LGHS
Darfur Club, Los Gatos Youth Commissioner, and Youth Citizen of the Year led
the Pledge of Allegiance. The audience was invited to participate.
CLOSED SESSION REPORT
PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957)
Title: Town Manager
Mr. Korb stated that direction was given and no action was taken.
CONFERENCE WITH LABOR NEGOTIATOR
(Government Code Section 54957.6)
Town Negotiator (Lead): Rum Portillo, Human Resources Director
Employee Organization: Police Officer's Association
Mr. Korb stated that direction was given and no action was given
Mr. Korb reported that on October 9, 2007 and October 10, 2007, Council met in
Closed Session in conjunction with Special Meetings relating to the public
employee appointment discussion of a Town Manager. Direction was given and
no action was taken.
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PRESENTATIONS
Commendation
Senior Housing Solutions - 30th Anniversary
Greg Stowers, President, and Bob Campbell, Executive Director
Mayor Joe Pirzynski presented Mr. Stowers and Mr. Campbell with a
commendation for the Senior Housing Solutions 30 year anniversary.
Certificate of Achievement for Excellence in Financial Reporting
(Fiscal Year Ending June 30, 2006)
Mayor Joe Pirzynski presented Steve Conway, Director of Finance, with the
Certificate of Achievement for Excellence in Financial Reporting. Mr. Conway
accepted the award on behalf of the Town.
TOWN COUNCIL
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Ratify payroll for the month of September 2007. All
2. Ratify accounts payable for the month of September 2007.
3. Accept Fiscal Year 2005-06 Annual Report.
4. PPW Job No. 05-17 - Federal Project CML - 5067 (011) - Highway 9
Safety Improvements - State Route 9 through Monte Sereno. Adopt
resolution authorizing the Interim Town Manger to execute a
Program Supplement Agreement with the State of California
Department of Transportation. RESOLUTION 2007-108
5. PPW Job No. 07-13 Tait Museum Roof Replacement Project (0717)
Adopt resolution accepting work of Waterproofing Associates and
authorizing the Interim Town Manager to execute Certificate of
Acceptance and Notice of Completion for recording by the Clerk
Administrator. RESOLUTION 2007-109
6. Adopt resolution to participate in the California Government Voluntary
Employee Beneficiary Association (VEBA) Trust and authorize the
Interim Town Manager to execute any documents necessary to
implement the VEBA Trust. RESOLUTION 2007-110
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REDEVELOPMENT AGENCY
7.
Ratify accounts payable for September 2007.
TOWN COUNCIUREDEVELOPMENT AGENCY
8.
Approve Council/Agency minutes of:
a.
October 1, 2007 Study Session
b.
October 1, 2007
C.
October 2, 2007 (Town Council Only)
d.
October 10, 2007 (Town Council Only)
9.
PPW Job No. 07-07 - Elm Street Reconstruction Project 930-0811
Adopt resolution accepting work of Joseph J. Albanese and
authorizing the Interim Town Manager/Executive Director to execute
Certificate of Acceptance and Notice of Completion for recording by
the Clerk Administrator/Secretary of the Redevelopment Agency.
RESOLUTION 2007-111
10.
Adopt resolution authorizing the Interim Town Manager/ Executive
Director to execute an agreement with the Staubach Company to
provide construction management services for the police services
building at 15900 Los Gatos Boulevard. RESOLUTION 2007-112
Mr. Davis pulled Consent Item #8b.
Mayor Joe Pirzynski stated that the pulled Consent Item would be heard after
Other Business.
MOTION: Motion by Vice Mayor Barbara Spector to approve
Consent Items #1-8a, and #8c-10.
Seconded by Council Member Steve Glickman.
VOTE: Motion passed unanimously.
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VERBAL COMMUNICATIONS
Ms. Stone
• Commented about the non-profit organization called 1.2.1 which raises
money to help people who have been affected by a natural disaster.
• Commented on the upcoming fundraiser to help the Marionite Nuns assist
Katrina victims in New Orleans neighborhoods that desperately need help,
Ms. Benjamin and Ms. Rasmussen
Requested that Council consider agendizing at the November 5, 2007
Council meeting a resolution to place a measure on the February 5,
2008 ballot regarding the Elected Town Clerk and Town Treasurer
positions.
• Commented that the Town Code currently requires that these two
positions be elected.
• Commented that an amendment to the Town Code needs to be voted on
by the residents of Los Gatos to bring the Code up to date with the current
required professionalism of the Clerk and Treasurer positions and to not
leave these two important positions open to unqualified individuals.
• Commented that of the 470 cities in California, 370 have appointed City
Clerks rather than elected positions.
Council Member Glickman
• Questioned the rational for the current structure regarding the position of
an Elected Treasurer.
• Commented that the Town Treasurer oversees significant funds and
questioned how the management of these funds by an appointed
Treasurer would be perceived by the electorate.
Ms. Rasmussen
• Commented that the current Elected Treasurer is in full agreement that the
position should return to an appointed position.
• Clarified that the Town Treasurer position is regulated by State Law and
that a part time position should be sufficient for the Treasurer's job.
Council Member Wasserman and Vice Mayor Spector asked for this item to
be agendized to November 5, 2007.
Mr. Korb
• Commented that the items will come back to Council as two separate
resolutions for discussion.
• Clarified that any action would need to be taken on November 5, 2007 to
comply with the Registrar Voters deadline of November 9, 2007.
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Verbal Communications - Continued
Ms. Deloumi
• Commented about the number of signatures collected for the ballot
measure relating to the skate park to be placed on the February 5, 2008.
Requested that Council support placing the initiative for the skate park on
the February 5, 2008 ballot.
Mr. Davis
• Commented about the skate park petition and stated that the kids need a
place to skate.
• Commented about the Ross Creek/Linda Avenue sub-division and he
feels that the people did not get a fair chance to be heard during the
October 10, 2007 Planning Commission meeting.
Closed Verbal Communication
Mr. Korb
• Responded to comment about Planning Commission meeting relating to
proposed Planned Development on Linda Ave/Ross Creek.
• Commented that application was considered by the Commission at three
separate meetings and the public was allowed to testify during the first
and second meetings.
• Commented that the public hearing was continued after the second
meeting to evaluate extensive environmental comments submitted for the
first time at the second meeting.
• Commented that the public had more than one opportunity to speak to
project.
• Commented that the public hearing was closed to further public comment
consistent with the Brown Act and case law:
PUBLIC HEARINGS
No Public Hearings were scheduled for October 15, 2007.
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OTHER BUSINESS
11. Fiscal Year 2007-08 First Quarter Budget Performance and Status
Report for the Period July 1, 2007 - September 30, 2007.
a. Accept 2007-08 first quarter budget performance status report.
b. Authorize budget adjustments as recommended in the first quarter
performance report.
Staff report made by Steve Conway, Director of Finance.
Council Comments
• Clarification on the impacts to the General Fund if there is a decrease in
income generated from property taxes.
• Suggested that the real estate group in the community may be able to
provide information on current property values.
• Questioned if the Town would incur County booking fees in the future.
• Questioned the timeframe for the Town's on-line permitting service.
• Requested the staff continue to update Council on the schedule for on-line
services.
• Commented on the impacts of the sub-prime market in the Bay Area and
in the Central Valley.
• Questioned how the Town plans to cover a loss due to the sub-prime
issue.
• Clarification about service delivery and work loads within the Town's
departments.
• Concerned about holding vacancies, reducing staffing, overtime hours and
avoiding burnout situations within the departments.
• Suggested that Council and staff evaluate issues relating to service
delivery and staffing.
Mr. Conway
• Clarified that the sub-prime issue isn't affecting the Town's property values
at this time.
• Clarified that Town staff will continue to provide the best level of service
possible with the available staffing and resources available.
• Clarified that staff will bring staffing and resource issues forward as the FY
2008/09 budget is developed.
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Other Business Item #11 - Continued
Open Public Comments
Mr. Davis
• Commented that he feels that the Town Treasurer's report from last June
stated that the investment reserves totaled $73,000,000.
• Commented that he feels the potential loss if Netflix were to move would
be $1,500,000 a year.
• Commented about the $1,300,000 in interest for the quarter and
questioned why no one has asked about it.
• Commented that he feels that the Town is in a better financial position
than stated.
Closed Public Comments
Council Discussion
• Clarified that the interest is $935,000 for the entire Fiscal Year.
• Clarified that there is $1,500,000 a year which is needed to maintain the
Town's Roads, but is not available in the budget.
• Clarification about the projection to incur a $500,000 shortfall in 3 years.
• Questioned if the Town would feel impacts due to the stock market
decline.
• Commented that the Town's revenue has been exceeding expenditures
every year by a very small margin.
• Questioned what would happen if the property taxes income did not meet
the projected 4%.
• Questioned bonding capacity within the Redevelopment Agency funds for
the future and if the funds are built into the projection.
• Clarification of how the interest earned from Redevelopment Funds can be
utilized.
Mr. Conway
• Clarified that the Town's investments are not in the stock market.
• Clarified that the Town's Revenue Stabilization Reserve could be used as
bridge funding should a short term decline in property taxes occur.
• Clarified that future Redevelopment Agency bonding capacity is not
included in the forecast and that interest earned on Redevelopment
Agency funds can only be used for Redevelopment Agency projects.
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Other Business Item #11 - Continued
MOTION: Motion by Council Member Diane McNutt to accept
the Fiscal Year 2007-08 First Quarter Budget Performance
and Status Report for the Period July 1, 2007 - September
30, 2007 and authorize budget adjustments as
recommended in the first quarter performance report.
Seconded by Vice Mayor Barbara Spector.
VOTE: Motion passed unanimously.
PULLED CONSENT ITEM #8b
8b. Approve Council/Agency minutes of October 1, 2007.
Mr. Davis
• Commented that he feels that his comments were not stated correctly in
the October 2, 2007 minutes relating to the appropriate sizing for the
proposed library.
• Commented that he would like to see the Town remodel the existing
Library to add additional space for a two building operation.
• "Commented that he feels that the library is going to be 45,000 square feet
instead of 30,000.
MOTION: Motion by Council Member Steve Glickman to approve
Consent Item #8b Council/Agency minutes of October 1,
2007.
Seconded by Council Member Mike Wasserman.
VOTE: Motion passed unanimously.
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COUNCIL/TOWN MANAGER REPORTS
12. Council Matters
Mayor Joe Pirzynski
• Reminded the community that the Last Town Hall in the Neighborhood
meeting will be held on October 22, 2007 at the Jewish Community Center
in Los Gatos.
• Commented that the items on the agenda will include the General Plan
Update, the Library Project, and the Los Gatos Prepared program.
Council Member Steve Glickman
• Presented an update regarding the launch of the "trip planner service"
by Santa Clara Valley Transportation Authority (VTA). The service is
available by logging onto the VTA website.
13. Manager Matters
None this evening.
ADJOURNMENT
Attest:
Jackie D. Rose, Clerk Administrator
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