06 Staff Report - Highway 9 Safety Improvement Project~pW N OF
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COUNCIL AGENDA REPORT
DATE: SEPTEMBER 5, 2007
TO: MAYOR AND TOWN COUNCIL
FROM: PAMELA JACOBS, INTERIM TOWN MANAGER
MEETING DATE: 9/17/07
ITEM NO:
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SUBJECT: PPW JOB NO. 05-17 HIGHWAY 9 SAFETY IMPROVEMENT PROJECT 06
14
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE HIGHWAY 9 SAFETY IMPROVEMENT PROJECT AND AUTHORIZE
STAFF TO ADVERTISE THE PROJECT FOR BID
RECOMMENDATION:
Adopt resolution approving plans and specifications for the Highway 9 Safety Improvement
Project and authorize staff to advertise the project for bid.
BACKGROUND:
To improve bicycle and pedestrian safety within the Highway 9 corridor, the Town of Los Gatos,
City of Saratoga, and City of Monte Sereno applied for and received a Congestion Mitigation
and Air Quality (CMAQ) grant for a pedestrian and bicycle safety enhancement project in 2005.
This project is a multi jurisdictional effort to improve safety of all motorists, bicyclists, and
pedestrians.
Highway 9 corridor is part of the State's "Scenic Highway" network and is attractive to
bicyclists because it connects to numerous desirable destinations including both the Saratoga
Village and Downtown Los Gatos, as well as other bicycle routes in Santa Clara County. This
roadway is one of the few direct links between various parts of each community, where there are
limited or non-existent parallel local streets.
The Town of Los Gatos was designated as the lead agency on this project, since the Town has an
approved Disadvantage Business Enterprise (DBE) program through Caltrans. Having an
approved DBE program is a requirement for this project since it uses Federal grant funds.
PREPARED BY: KEVIN ROHANI X-6 ~ /
Interim Director of Parks and Public Works
N: AENGINEERING\COUNCIL REPORTS\05-17 - hwy. 9. safety. improvement project.p&s.doc
Reviewed by: _ Assistant Town Manager-Town Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 05-17 - HIGHWAY 9 SAFETY IMPROVEMENT PROJECT 06-
14
SEPTEMBER 5, 2007
On October 16, 2006, Council approved a professional consultant services agreement with BKF
Engineers Inc. for preparation of construction documents for this project in coordination with our
partnering municipalities. In addition a sub-committee of Council members from each
community was appointed to participate in the conceptual design and development of this project
with the community.
DISCUSSION:
Beginning in November 2006, a total of four (4) public meetings were held and input from
residents and other interested parties taken as the process of refining the project scope of work
moved forward. These meetings generated a great deal of interest from the public and reflected
the desire of the community for an enhanced and safer Highway 9. As the project was being
refined, it became apparent that the initial grant of approximately $1.5 million will not be
sufficient to address all the safety and operational needs of Highway 9 which was estimated at $9
million. Pursuing additional grant funding would delay and jeopardize the utilization of the $1.5
million grant.
In light of the above, it was the concurrence of the Council sub-committee members, agency
staff, and the public to divide the Highway 9 Safety Improvement Project in two phases. The first
phase of the work is to design and construct bicycle safety improvement and sighing and striping
of the road using the $1.5 million grant. The next phase of the work is to address various
pedestrian deficiencies of Highway 9 and a wide range of options and features that may be
considered for such facilities. This task will require extensive analysis of pedestrian facilities
demand in each municipality along the Highway 9 route. In conjunction with phase 2, grant
funding opportunities would be explored in the future and agencies can continue to work
collaboratively on any future work on Highway 9.
The final plan for phase one work on this project was developed and approved by Council sub-
committee and the public and staff began the process of working with Caltrans in obtaining the
project approval and authorization for bidding which has been completed.
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on the Friday before the Council meeting. If Council approves this project, it
will be advertised and a construction contract will be presented for Council award on November
5, 2007.
CONCLUSION:
It is recommended that the Council adopt the attached Resolution approving plans and
specifications for the Highway 9 Safety Improvements and authorize staff to advertise the
project for bids.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 05-17 - HIGHWAY 9 SAFETY IMPROVEMENT PROJECT 06-
14
SEPTEMBER 5, 2007
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Sections 15301 (c), and 15303 (e), and 15304
(b) of the State CEQA guidelines.
FISCAL IMPACT:
The Cities of Saratoga and Monte Sereno will pay for all services received in accordance with
the payment terms specified in their agreement. This approach to sharing the cost to each
jurisdiction, as contained in the agreement, is to prorate the costs in relation to the cost of the
work in each jurisdiction.
Attachments:
Resolution approving plans and specifications for the Highway 9 Safety Improvement Project.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING PLANS AND SPECIFICATIONS FOR
PPW JOB NO. 05-17
HIGHWAY 9 SAFETY IMPROVEMENT PROJECT
AND AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Highway 9 Safety Improvement Project
have been prepared by the Town Engineer and are duly filed with the Clerk Administrator; and
WHEREAS, the Town Council of the Town of Los Gatos has reviewed the new plans
and specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council hereby approves the
plans and specifications for the Highway 9 Safety Improvement Project.
BE IT FURTHER RESOLVED THAT the Clerk Administrator is hereby authorized
and directed to advertise the Highway 9 Safety Improvement Project for bids in the manner
prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the 17th day of September, 2007 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA