04 Staff Report - Bachman Park Irrigation~pW N 0
SOS,. G,A"OS
COUNCIL AGENDA REPORT
DATE: AUGUST 22, 2007
TO: MAYOR AND TOWN COUNCIL
FROM: PAMELA JACOBS, INTERIM TOWN MANAGER
MEETING DATE: 9/4/07
ITEM NO:
A ('oo &4-
SUBJECT: PPW JOB NO. 08-07 - BACHMAN PARK IRRIGATION PROJECT (410-0607)
ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE BACHMAN PARK IRRIGATION PROJECT AND AUTHORIZE STAFF
TO ADVERTISE THE PROJECT FOR BID
RECOMMENDATION:
Adopt Resolution approving plans and specifications for the Bachman Park Irrigation project and
authorize staff to advertise the project for bid.
BACKGROUND:
Bachman Park is a hillside residential park with large grass areas and an inefficient watering
system. Irregular slopes, shading, and lawn shapes leave areas wet, unusable, or too dry causing
the lawn to die. The irrigation system at this park is over 40 years old and has been in need of
replacement and rehabilitation for several years and has been deferred due to lack of funding.
DISCUSSION:
This project will upgrade the irrigation system at Bachman Park with a system designed to
provide proper irrigation coverage for the lawn area and use new irrigation heads that are
efficient and functional. The construction of this project was postponed until winter in order to
minimize inconveniences to the park users during the summer months and heavy park usage.
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on the Friday before the Council meeting. If Council approves this project, it
will be advertised, a construction contract will be presented for Council for award on October 1,
2007, and construction is anticipated to begin in November 2007.
PREPARED BY: KEVIN ROHANI
Interim Director of Parks and Public Works
NAENGINEERING\COUNCIL REPORTS\08-07.bachman. park. irrigation.p&s.doc
Reviewed by: Assistant Town Manager -Town Attorney
Clerk Administrator finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 08-07 - BACHMAN PARK IRRIGATION PROJECT (410-0607)
AUGUST 22, 2007
CONCLUSION:
It is recommended that the Council adopt the attached Resolution approving plans and
specifications for the Bachman Park Irrigation project and authorize staff to advertise the project
for bids.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
This project's total estimated cost was $100,000, funded from State Bond Proposition 40 Parks
grant. During FY 2006/07, design and material expenditures totalled $7,595. The remaining
balance of $92,405 is available for construction this fiscal year. The following chart describes the
project's budget:
BACHMAN PARK IRRIGATION UPGRADES
PPW Job # 08-07
FY 06/07 Expended/ FY 2007/08
Budget Encumbered Budget
FY 2006/07/08 Fiscal Impact Funding FY 2006/07 Available
Project: 410-0607 100,000 7,595 92,405
TOTALS 100,000 7,595 92,405
TOTAL EXPENDITURES BY CATEGORY:
Staff Labor -
Materials 95
Engineering Design 7,500
Construction -
Contingency - -
TOTALS 7,595 -
Attachments:
Resolution approving plans and specifications for the Bachman Park Irrigation Project
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
PPW JOB NO. 08-07 - BACHMAN PARK IRRIGATION PROJECT
AND AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Bachman Park Irrigation project have been
prepared by the Town Engineer and duly filed with the Clerk Administrator; and
WHEREAS, the Town Council of the Town of Los Gatos has reviewed said plans and
specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council hereby approves
the plans and specifications for the Bachman Park Irrigation project.
BE IT FURTHER RESOLVED THAT the Clerk Administrator is hereby authorized
and directed to advertise the Bachman Park Irrigation project for bids in the manner prescribed
by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the 4th day of September, 2007 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA