13 Staff Report - Signal and Street Light Maintenance~pW N 0
!pS^6A(OS
COUNCIL AGENDA REPORT
DATE: JUNE 4, 2007
TO:
FROM
SUBJECT:
MEETING DATE: 6/18/07
ITEM NO:~
MAYOR AND TOWN COUNCIL
DEBRA J. FIGONE, TOWN MANAGER
AND STREET LIGHT MAINTENANCE
ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER TO
EXECUTE A SECOND AMENDMENT TO THE CONTRACT AGREEMENT
WITH REPUBLIC ELECTRIC TO PROVIDE SIGNAL AND STREET LIGHT
MAINTENANCE SERVICES IN THE TOWN OF LOS GATOS
RECOMMENDATION:
Adopt resolution (Attachment 1) authorizing the Town Manager to execute a second amendment
(Exhibit A) to the contract agreement (Attachment 2) with Republic Electric to provide signal
and street light maintenance services in the Town of Los Gatos.
BACKGROUND:
The Town of Los Gatos has been using contractors to assist staff in the Traffic Signal and Street
Light Preventive Maintenance and Repair Program. These contractors are reviewed each year by
the appropriate Town department and staff to insure that we are satisfied with the services
provided and that Town residents receive quality service.
On October 12, 2005, the Town entered into an Agreement with Republic Electric to provide
signal and street light maintenance services. On June 19, 2006, Council approved an amendment
to the contract agreement and extended the contract for one year effective until June 30, 2007
(Attachment 3).
PREPARED BY: KEVIN ROHANI ~z /a
Interim Director of Parks and Public Works
NAENGINEERINGICOUNCIL REPORTS\republie.elec.signal.maint.2nd.amend.to.agr.61807.doe
Reviewed by: ` Assistant Town Manager Q~ Town Attorney
Clerk Administrator LP'/Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: SIGNAL AND STREET LIGHT MAINTENANCE
JUNE 4, 2007
DISCUSSION:
The firm of Republic Electric is very familiar with the Town and its signal and street light related
issues. Republic Electric is a qualified company with sufficient personnel and equipment
resources, and staff is pleased with their performance and desires to continue working with this
firm.
CONCLUSION:
It is recommended that Council adopt the attached Resolution authorizing the Town Manager to
execute a second amendment to the Contract Agreement to extend the agreement with Republic
Electric for one more year per attached cost proposal and detailed specifications dated April 13,
2007 (Attachment 4).
ENVIRONMENTAL ASSESSMENT:
The project is Categorically Exempt pursuant to Sections 15301 (c), 15303(e) and 15304(b) of
the State CEQA guidelines.
FISCAL IMPACT:
Sufficient funds are available-for this agreement in the FY 2007/08 adopted budget - Streets
Program 5050.
Attachments:
1. Resolution approving second amendment to the contract agreement (Exhibit A) with
Republic Electric
2. Original contract agreement dated October 12, 2005
3. First amendment to agreement
4. Proposal dated April 13, 2007 and detailed specifications
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING A SECOND AMENDMENT TO THE CONTRACT AGREEMENT WITH
REPUBLIC ELECTRIC
TO PERFORM SIGNAL AND STREET LIGHT MAINTENANCE
IN THE TOWN OF LOS GATOS
WHEREAS, it is necessary for the Council to secure a contractor to provide
Signal and Street Light Maintenance services in the Town of Los Gatos; and
`WHEREAS, on October 12, 2005, the Town of Los Gatos entered into an
agreement with Republic Electric to provide contract services in connection with Signal and
Street Light Maintenance services; and
WHEREAS, on June 19, 2006, Council approved an amendment to the Contract
Agreement to extend Republic Electric's services to provide signal and street light maintenance
services for one more year; and
NOW, THEREFORE, IT IS RESOLVED that the Town Council of the Town
of Los Gatos hereby approves the attached second Amendment to extend the Contract
Agreement (Exhibit A) with the firm of Republic Electric for one more year to provide services
in connection with Signal and Street Light Maintenance per adjusted cost proposal for fiscal year
2007-08; and
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized
and directed to execute said second amendment to the Contract Agreement on behalf of the
Council.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos held on the 18th day of June, 2007, by the following vote:
COUNCIL MEMBERS:
AYES :
NAYS :
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA ATTACHMENT 1
SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into this day of
, 2007, by and between the Town of Los Gatos, State of California, herein
called "Town," and, Republic Electric, herein called "[Contractor]."
RECITALS
A. Town and Contractor entered into an agreement to provide Signal and Street Light
Maintenance services on October 12, 2005 ("Agreement"), a copy of which is attached
hereto as (Attachment 2) and incorporated herein by reference.
B. On June 19, 2006, Council approved an amendment to the Contract Agreement to extend
Republic Electric's services to provide Signal and Street Light Maintenance services for
one more year.
C. A second amendment to the contract agreement is necessary to assist the Town in the
Traffic Signal and Street Light Preventive Maintenance and Repair Program.
AMENDMENT.
1. The Agreement is hereby amended to extend the agreement for a period of one more year
from Julyl, 2007 through June 30, 2008.
2. The Agreement is hereby amended to adjust the cost proposal for annual maintenance
cost and unit cost for various repair items for fiscal year 2007-08 (Attachment 4).
3. All other items and conditions of the Agreement of October 12, 2005 remain in fall force
and effect.
IN WITNESS WHEREOF, the Town and Contractor have executed this Second
Amendment to the Agreement as of the date indicated on page one (1).
Town of Los Gatos, by:
Debra J. Figone, Town Manager
Town of Los Gatos
Recommended by:
Kevin Rohani
Interim Director of Parks and Public Works
ATTEST:
Town of Los Gatos, California
Republic Electric, by:
(Signature)
(Print Name)
(Address)
Approved as to Form:
Orry P. Korb, Town Attorney
Jackie Rose, Clerk Administrator
Revised: 11/04/04 EXHIBIT A
N:\ENGINEERING\COUNCIL REPORTS\republic.elec.signal.maint.2nd.amend.to.agr.61807.doc
TOWN OF LOS GATOS
Form of Contract Agreement MH
For JRD
TRAFFIC SIGNAL AND STREET LIGHT PREVENTATIVE NIAINTE .4NCE .-kNDr
REPAIR R E S 0
PROGRAM 2005-06
This Agreement is made and entered into this LZ day ofZ,'~L 2005 by and between the Town
of Los Gatos (hereinafter called Town) and Republic Electric (hereinafter called Republic).
Witnesseth, that the Town and Republic, for the considerations hereinafter named, agree as
follows:
I - Scope of Work
Republic hereby agrees to furnish all of the materials and all of the equipment and labor
necessary, and to perform all of the work shown on the plans and described in the specifications
for the project entitled: Signal and Street Light Maintenance Services, 2005/2006, all in
accordance with the requirements and provisions of the Contract Documents as defined in the
Special Provisions (Exhibit B) which are hereby made a part of this Agreement.
II - Time of Completion
(a) The work to be performed under this Contract shall be commenced with five (5) calendar
days after the date of written notice by the Town to Republic to proceed.
(b) The work shall be completed between September 1, 2005 and June 30, 2006, and after the
date of such notice and with such extensions of time as are provided for in the General
Conditions.
(c) At the discretion of the Town, this contract can be renewed for up to three subsequent
two year terms at the same costs with Republic's consent.
III - Liquidated Damages
It is agreed that, if the work required by the contract is not finished or completed within the
specified time limits as set forth in the Special Provisions and the contract, damage will be
sustained by the Town; and that it is and will be impracticable and extremely difficult to ascertain
and determine the actual damage which the Town will sustain in the event of and by reason of
such delay; and it is therefore agreed that Republic will pay to the Town, $500 per hour, as
specified in the special provisions; and Republic agrees to pay said liquidated damages herein
provided for, and further agrees that the Town may deduct the amount thereof from any moneys
due or that may become due Republic under the contract,
IV -Insurance
Section 4.1 -Republic's Insurance
Republic shall maintain throughout the term of the agreement the following insurance coverage,
and upon request shall provide Republic certificates of policies evidencing the following
coverage:
1. Workers' compensation coverage in accordance with the laws of the State of Service.
2. Commercial general liability insurance with the following minimum limits of liability:
• $1,000,000 Each occurrence ATTACIIMEhIT
• $2,000,000 General aJgregate
• 52,000,000 Products aggregate
Qi nno onn D---l -A
3. Contractual liability insurance with minimum limits of S 1,000,000.
4. Comprehensive automobile liability insurance with the minimum limits of liability at
S 1,000,000 combined single limit.
All insurance policies shall be written by reputable companies, authorized to issue insurance in
the State where work is performed, and shall name Republic as an additional insured party by
primary insured endorsement to such policies. Each policy shall provide that it will not be
canceled or amended except after thirty (30) days advance written notice to Republic, mailed to
the address indicated in the Agreement.
V - Indemnification and Liability
Section 5.1 - Indemnification by Republic
Not withstanding the provisions of Section 5.4 herein, Republic shall be liable for any claim,
lawsuit, or damage to the property or facilities of the Town that results from an error or omission
by Republic. Republic shall indemnify, defend and hold harmless the Town and its officers,
directors, affiliates, agents, and employees from and against all claims, actions, damages, losses,
and expenses, including reasonable attorneys' fees and disbursements, arising out of or resulting
from a breach of this Agreement or the performance of the services performed under this
Agreement, provided that such claim, actions, damage, loss or expense is caused in whole or in
part by any act or omission of Republic, or any subcontractor of Republic, or anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable,
regardless of whether or not it is caused in part by a party indemnified hereunder.
Section 5.2 - Third Party Claims
Promptly after the receipt by a party to this Agreement of notice of any claim, action, suit or
proceeding by any person who is not a party to this Agreement (collectively, an "Action") which
is subject to indemnification, such party (the "Indemnified Party") shall give reasonable written
notice to the party from whom indemnification is claimed (the "Indemnifying Party." The
Indemnified Party's failure to so notify the Indemnifying Party of any such matter shall not
release the Indemnifying Party, in whole or in part, from its obligation to indemnify under this
Agreement, except to the extent the Indemnified Party's failure to so notify actually prejudices
the Indemnifying Party's ability to defend against such action. The Indemnified Party shall be
entitled, at the sole expense and liability of the Indemnifying Party, to exercise full control of the
defense, compromise or settlement of any such action unless the Indemnifying'Party, within a
reasonable time after the giving of such notice by the Indemnified Party, shall:
1. Admit to the Indemnified Party, the Indemnifying Party's liability to the Indemnified Party for
such action under the terms of the Agreement.
2. Notify the Indemnified Party in writing of the Indemnifying Party's intention to assume the
defense, and;
Retain legal counsel reasonably satisfactory to the Indemnified Party to conduct the defense of
such action.
Pnop 2 of 5
The indemnified Party and the Indemnifying Party shall cooperate with the party assuming the
defense, compromise or settlement of any such action in any manner that such party reasonably
may request. If the Indemnifying Party so assumes the defense of any such action, the
Indemnified Party shall have the right to employ separate counsel and to participate in (btit not
control) the defense, compromise, or settlement, but the fees and expenses of such counsel shall
be the expense of the Indemnified Party unless:
a. The Indemnifying Party has agreed to pay such fees and expenses.
b. Any relief other than the payment of money damages is sought against the Indemnified party
or
c. The Indemnified Party shall have been advised by its counsel that there may be one or more
legal defenses available to it, which are different from or additional to those available to the
Indemnifying Party, and in any such case the fees and expenses of such separate counsel shall
be borne by the Indemnifying Party.
No Indemnified Party shall settle or compromise or consent to entryof any judgment with respect
to any such Action for which it is entitled to indemnification hereunder without the prior written
consent of the Indemnifying Party, unless the Indemnifying Party shall have failed, after
reasonable notice, to undertake control of such action in the manner provided above in this
section. No Indemnifying Party shall, without the written consent of the Indemnified Party, settle
or compromise or consent to entry of any judgment with respect to any action in which any relief
other than the payment of money damages is sought against any Indemnified Party unless such
settlement, compromise or consent includes as an unconditional term thereof the giving by the
claimant, petitioner or plaintiff, as applicable, to such Indemnified Party of a release from all
liability with respect to such action.
Section 5.3 - Liability for Damaged Facility
1`ri the event of any damage to Town property, which in the opinion of the Town may be related to
the services performed hereunder, Town shall immediately (after making the site safe) but no
later than 12 hours notify Republic to investigate such damage, and Republic shall submit a
written investigation report to Town within 10 business days. If Republic is notified of damage
later than 12 hours, Republic will still investigate but will not be held liable to Town's property.
Should the investigation reveal that the damage resulted directly from an error or omission of
Republic, or because Republic failed to perform work within reasonable accuracy as defined
herein, Republic shall reimburse Town for repair and restoration costs of said facility not to
exceed $1,000 per incident. Republic shall not be responsible for down time/delays due to any
facility damages.
VI - The Contract Sum
The Town will pay to Republic Electric for the performance of the Contract annual maintenance
costs of $74,109 per total number of traffic signals and street lights as shown on (Exhibit B).
Any work outside of the regular scheduled maintenance shall be paid based of unit costs for
various items as shown on (Exhibit B).
VII - Paymentg
Republic shall bill the Town monthly for routine preventive maintenance; and as performed for
all other work.
VIII - Acceptance and Final Payment
(a) Upon receipt of written notice that the work is ready for Final inspection and acceptance,
the Engineer shall within days make such inspection.
(b) Before Final payment is due, Republic shall submit evidence satisfactory to the Engineer
that all payrolls, material bills, and other indebtedness connected with work have been
paid, except that in case of disputed indebtedness or liens Republic may submit, in lieu of
evidence of payment, a surety bond satisfactory to the Town guaranteeing payment of all
such disputed amounts when adjudicated in cases where such payment has not already
been guaranteed by surety bond.
(c) The making and acceptance of the final payment shall constitute a waiver of all claims by
the Town, other than those arising from any of the following: (1) unsettled liens; (2)
faulty work appearing within 12 months after final payment; (3) requirements of the
specifications; or
(4) manufacturers' guarantees. It shall also constitute a waiver of all claims by Republic,
except those previously made and still unsettled.
(d) If after the work has been substantially completed, full completion thereof is materially
delayed through no fault of Republic, and the Engineer so certifies, the Town shall upon
certificate of the Engineer, and without terminating the Contract, make payment of the
balance due for that portion of the work fully completed and accepted.
Such payment shall be made under the terms and conditions governing final payment, except that
it shall not constitute a waiver of claims.
IN WITNESS WHEREOF, Town and Republic have caused their authorized representatives to
execute this Agreement the day and year First written above.
TOWN OF LOS GATOS:
Debra Y. Fi one
Town Manager
REPUBLIC:
~~S-nature)
i
ukt l tea IJS r+
RECOMMEND BY:
,F h E. Curtis
Dctor of Parks and Public Works
(Print Name) V P
-;3-+1 W L., i~ s 1s 2 c)o
(Address, City, State, Zip)
APPROVED AS TO FORM:
,O'rry P. Korb
Town Attorney
(Contractor's License Number)
ATTEST:
Marlyn as sen jU/j 2 jv j'
Clerk Administrator
Los Gatos TS and SL Maintenance - RFP
Proposed FY 06-07 Rates
A. STREETLIGHT MAINTENANCE AND REPAIR - FLAT RATES
1. Monthly Rates $ 1.33 per streetlight
B. TRAFFIC SIGNAL PREVENTATIVE MAINTENANCE - FLAT RATES
Option 1
1. Monthly PM $ 101.10
2. Semiannual PM (Including Monthly) $ 204.26
3. Annual PM (Including Semiannual) $ 616.90
Option 2
1. Monthly PM $ 67.05
2. Semiannual PM (Including Monthly) $ 170.21
3. Annual PM (Including Semiannual) $ 582.85
C. LABOR RATES FOR EXTRA WORK
RT
1.5X
2X
Traffic Signal Maintenance Electrician - Foreman
$
96.97
$ 137.20
$ 177.44
Traffic Signal Maintenance Electrician
$
86.65
$ 121.73
$ 155.77
Laborer
$
55.71
$ 82.53
$ 82.53
D. EQUIPMENT RATES FOR EXTRA WORK
Hourly
Per Job
Bucket Truck
$
25.79
$ 103.16
Crane
$
56.74
$ 206.32
Dump Truck
$
15.47
$ 61.90
Compressor with tools
$
15.47
$ 61.90
E. MISC. STREETLIGHT SERVICES
1. Convert Merc. Vapor Fixture to HPS
$
283.69
EA
2. Annual Relamping - Lamp and Photocell
$
39.20
EA
F. MISC. TRAFFIC SIGNAL SERVICES
1. Cabinet Test/Certify - 21 day
$
980.02
EA
2. Loops
a. 6x6
1. 1 to 4
$
618.96
EA
2. 5 to 8
$
500.33
EA
3. 9 or more
$
438.43
EA.
b. 6x1.5
$
-
1. 1 to 4
$
928.44
EA
2. 5 to 8
$
902.65
EA
3. 9 or more
$
876.86
EA
c. 6x30
$
-
1. 1 to 4
$
1,237.92
EA
2. 5 to 8
$
1,134.76
EA
3. 9 or more
$
1,083.18
EA
d. 6x2 - bicycle loop 1 to 4
$
618.96
EA
3. LED Modules (Gelcore or approved eq.)
$
-
a. For Non-PV Heads
$
-
1. Red
$
115.54
EA
2. Yellow
$
125.86
EA
3. Green
$
171.25
EA
b. For PV Heads
$
-
1. Red
$
118.63
EA
2. Yellow
$
118.63
EA
3. Green.
$
204.26
EA
4. Signal Head with LED's
$
-
a. Mon-PV Heads
$
-
1. 3-section
$
629.28
EA
2. 4-section
$
982.08
EA
3. 5-section
$
1,232.76
EA
b. PV Heads
$
-
1. 3-section
$
2,506.79
EA
2. 4-section
$
3,321.75
EA
3. 5-section
$
3,878.82
EA
5. LED PED Modules (Gelcore or approved eq.)
$
-
a. Hand Symbol
$
185.69
EA
b. Person Symbol
$
185.69
EA
6. Ped Head with LED
$
464.22
EA
7. Annual Relamp Safety Lights
$
39.20
EA
June 13, 2006
City of Los Gatos
Attn: Jesse Pu
P.O. Box 655
Los Gatos, CA 95031
Dear Mr. Pu,
Pursuant to paragraph 3.1 of the contract for Traffic Signal Maintenance between
Republic Electric and the City, Republic Electric is authorized to adjust our pricing
annually to account for inflation. Republic Electric has calculated the CPI rate increase
for the upcoming fiscal year based on April 2005 to April 2006, as shown below. All
other pricing for additional work performed under the contract will be adjusted similarly.
Enclosed please find a copy of the CPI data used as the basis of our calculation.
2005-2006
% Increase
2006-2007
per Intersection
based CPI
per Intersection
Bi-Monthl Rate
Data
Bi-Monthly Rate
$98.00
3.16%
$101.10
If you should have any questions regarding this price increase, or our methods of
calculation, please do not hesitate to contact me at 415-884-3000. We look forward to
continuing to serve the City of Los Gatos.
Sincerely,
Tricia Companey
Accounts Receivable Specialist
AMENDMENT TO AGREEMENT
CLERK DEPf._.
AGR • O ~ _ -
IHH ~Y~
THIS AMENDMENT TO AGREEMENT is entered into this Goa
2006, by and between the Town of Los Gatos, State of California, herei ,
Republic Electric, herein called "[Contractor]." IzESO
RECITALS
A. Town and Contractor entered into an agreement to provide Signal and Street Light
Maintenance services on October 12, 2005 ("Agreement"), a copy of which is attached hereto
as (Exhibit A) and incorporated herein by reference.
B. The Amendment is necessary to assist the Town in the Traffic Signal and Street Light
Preventive Maintenance and Repair Program.
AMENDMENT
1. The Agreement is hereby amended to extend the agreement for a period of one more year
from July 1, 2006 through June 30, 2007.
2. The Agreement is hereby amended to adjust the billing rates for Republic Electric for FY
2006-07 by the Consumer Price Index (CPI) at 3.16%.
3. All other terms and conditions of the Agreement of October 12, 2005 remain in full force and
effect.
IN WITNESS WHEREOF, the Town and Contractor have executed this Amendment to
the Agreement as of the date indicated on page one (1).
Tow f Los Gatos, by: By: Republic Electric
k M 371 Bel Marin Keys Boulevard - #200
,C92 Y k l Novato, CA 94949-5699
Debra J. Figone, Town Manager
Town of Los Gatos
Recommended by:
At~,, L
Jon . Curtis (Signature)
Di' or of Parks and Public Works
ApproveQ4 as to F~r:
0 . Korb, Town Attorney (Print Name)
ATTE
A'T'T.ACHMENT 3
Mar n Rasmussen, Clerk Administrator
x - c4'Qs,,
{ Republic
ITS
R
R
Intelligent
Transportation
services
April 13, 2007
City of Los Gatos
Attn: Jessy Pu
41 Miles Ave.
Los Gatos, CA 95031
RE: Proposed Traffic Signal and Streetlight Maintenance Pricing for Fiscal Years 2007-08
Dear Mr. Pu:
Pursuant to our meeting, attached is our proposed traffic signal and streetlight maintenance pricing rates
set for the upcoming fiscal years 2007-08. All rates are based of our current understanding of the
existing executed contract for traffic signal and streetlight maintenance contract AGR:05.160.
We are extremely excited to work with you and your agency for another year and hope to continue to
work with you on fuhire projects.
Feel free to contact me directly at 510.440.8127 or via email at rasuncion(cD~,republicits.com should you
have any questions or comments.
Regards,
LIC IT
Tobert Q. suncion
Traffic Engineer / Project Manager
Attachment 4
(415) 884-3000 Fax (415) 884-4800 371 Bel Marin Keys Blvd, #200 . Novato, CA 94949-5699
Boston Dallas . Los Angeles Sacramento San Francisco San Diego
Los Gatos TS and SL Maintenance - RFP
based from 5/1212005 contract (revised 04/13107)
A. STREETLIGHT MAINTENANCE AND REPAIR - FLAT RATES
1. Monthly Rates ~ per(streetlight
B. TRAFFIC SIGNAL PREVENTATIVE MAINTENAN - Ra. e?
Option 1
1. Monthly PM
2. Semiannual PM (Including Monthly)
3. Annual PM (Including Semiannual)
Option 2
1 Month! PM- -
New Rates for 2007/2D08 ContraM
Y
2. Semiannual PM (Including Monthly)
3. Annual PM (Including Semiannual)
C.
LABOR RATES FOR EXTRA WORK
RT
Traffic Signal Maintenance Electrician - Foreman
$
Traffic Signal Maintenance Electrician
? $
Laborer
-
` " $
D.
EQUIPMENT RATES FOR EXTRA WORK
q -9oti'
Bucket Truck
)Wit
S
Crane
Dump Truck
?1'90;
$
Compressor with tools
1.90
$
E.
MISC. STREETLIGHT SERVICES
1- Convert Merc. Vapor Fixture to HPS
2. Annual Relamping - Lamp and Photocell
5
F.
MISC. TRAFFIC SIGNAL SERVICES
$
1. Cabinet Test/Cerllfy - 21 day
=
S
2. Loops
$
a. 6X6
$
1. 1104
$
2. 5 to 8
- - ` -
$
3. 9 or more
$
b. 6x15
$
1. Ito 4
$
2. 5to8
-
$
3. 9 or more
$
C. 6X30
$
1- 1to4 -
- -
$
2. 5to8
$
3. 9 or more
$
d. 6x2 - bicycle loop 1 to 4
3. LED Modules (Gelcore or approved eq.)
$
a- For Non PV Heads
$
1. Red
c,.$a
$
2. Yellow
3. Green
3}
$
b. For PV Heads
S?
$
1. Red
2. Yellow
3. Green
4. Signal Head with LED's
$
a. Non-PV Heads
;
$
1. 3-section
_
$
2, 4-section
S
EA
$
3. 5-section
:S.
EA~._:-.
$
b. PV Heads
$
1. 3-section
-
$
2. 4-section
- -
$
3. 5-section
- -!S`
$
5. LED PED Modules (Gelcore or approved eq.)
$
a. Hand Symbol
$
b. Person Symbol
S
$
c. Countdown Ped
EA
$
6. Ped Head with LED
'E'
SP
$
7. Annual Relamp Safety Lights
$
20,00
00.
. 64r75~i
4%
100.85
90.12
57.93
4%
26.82
59.01
16.09
16.09
4%
295.04
40.77
1,019.22
643.72
520.34
455.97
965.58
938.76
911.93
1,287.44
1,180.15
1,126-51
643.72
120.16
130.89
178.10
123.38
123.38
212.43
654.45
1,021.37
1,282.07
2,607.06
3,454.62
4,033-97
193.12
193.12
338.00
482.79
40.77
Painting Per intersection $2,511.50
Price on Parking Lot Fixtures same as above
#05-13
DETAILED SPECIFICATIONS
A. SERVICES
The Contractor shall provide ongoing and field maintenance and repair of street lighting and traffic
signal equipment by duly trained and qualified personnel.
The Contractor shall provide and maintain emergency service response of the Town's street lighting
and traffic signals on a.24-hour a day, 7 days per week basis, including all holidays, utilizing trucks
equipped with radio dispatch and/or cellular communication capabilities, warning beacon/strobe
lights; traffic cones; construction warning signs; a hydraulic bucket capable of reaching a height of 40
feet from the roadway surface; proper lighting for illuminating the work area at night; necessary
computer laptop for programming, maintenance and testing of traffic signal controllers and various
equipment. All of the required equipment shall be properly maintained and functional 24 hours a day,
7 days a week, including holidays.
The Contractor ensure that any vehicle used within the boundaries of the Town of Los Gatos where
lane closures or work within the travel lanes is required shall be equipped with an arrow board,
warning beacons/strobe lights, the proper quantity and sized cones for a lane closure, and advance
warning signs. All of the Contractor's employees working within the boundaries of the Town shall be
equipped with a communications device capable of instant 2-way communications for extended
periods of time with the Contractor's shop or with Town staff.
The Contractor shall have available, and readily accessible.in functioning order, all required tools,
equipment, apparatus, facilities, and materials need to perform all work necessary to maintain and
repair the street lights and traffic signals listed in Attachment A and B in compliance with current
Caltrans and Town standards and specifications.
During emergency conditions, the Contractor shall assure full cooperation with the Town of Los
Gatos.
The Contractor shall provide traffic control, lane closures, sidewalk closure and/or detour that conform
to Town requirements and MUTCD Supplement.
Street Lighting
Maintain all street lights owned by the Town in an operable and safe condition. The PG&E owned
street lights (typically mounted on wood utility poles), overhead feeder wires, and underground feeds
on the PG&E side of junction box are not part of the contract.
Perform a quarterly night check for major streets and record outages and malfunctions including
street lights, safety lighting and illuminated signs. These streets are Los Gatos Boulevard, Main
Street, Winchester Boulevard, Santa Cruz Avenue, Blossom Hill Road, Lark Avenue, Los Gatos
Saratoga Road, Los Gatos Almaden Road, Pollard Road, and Knowles Drive.
The Contractor is required to provide a 24-hour phone service for taking calls for reported inoperable
lights. All calls shall be logged by Contractor. All reported inoperable lights shall be serviced and
repaired within five (5) working days or less. The five working days shall be measured beginning the
first full day following receipt of the outage report. When the inoperable lights are reported for
pedestrian crosswalks, it shall be repaired before dark of the next day. When performing street
lighting service, Contractor shall complete the Town's street light service form and report findings to
Town staff. A copy of the street light service form is attached in Attachment D. All calls and services
shall be entered into computer.
The Contractor is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos, a Street Lighting Technician with a minimum of five years' of
experience in street lighting repairs. The Street Lighting Technician shall have experience with the
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operation, maintenance, and repair of street lights. The Street Lighting Technician shall also have
knowledge and experience of operation, maintenance, and repair of electrical service.
A complete inventory of street lights (based on PG&E database) is available at Parks and Public
Works Department. A summary table for the number and type of lights is included as Attachment A.
Town standard street light poles are Octaflute. Other street light standards that may be found in Town
are Type 15, Teardrop, and Steinberg, Teardrop and Steinberg are standard decorative street lights
for the downtown. It will be the Contractor's responsibility to verify to the extent necessary the
accuracy of the inventory.
Town will provide a copy of street light map to the Contractor for use. It will be the Contractor's
responsibility to verify the accuracy of the map. Contractor shall verify and mark street light pole and
electric service locations on the street light map during maintenance/repair service and provide a
copy to Town for updating the map. Contractor shall tag all light poles, if pole ID tags are missing or
not apparently visible, in accordance with Town and PG&E requirements.
Traffic Signal
Provide ongoing and routine preventive maintenance and repair of traffic signal equipment,
associated lighting, and other pertinent apparatus by duly trained and qualified personnel. A list of
Town traffic signals is shown in Attachment B.
The Contractor is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos, a Traffic Signal Technician with a minimum of five years' of
experience in traffic signal repairs. The Traffic Signal Technician shall have experience with the
operation and maintenance of Econolite, Traconex, and various NEMA controllers .currently in use by
the Town of Los Gatos. The Traffic Signal Technician shall also have knowledge and experience of
the operation and maintenance of inductive traffic loops, video detection systems, emergency vehicle
preemption devices, twisted pair interconnect, and fiber optic cables. The Traffic Signal Technician
shall keep up to date on the operation and maintenance of all state-of-the-art traffic signal control
device and related equipment to ensure that the Town's needs will also be supported in the future.
The Traffic Signal Technician shall also be familiar with and adhere to national and State standards
for programming traffic signal controllers.
The Contractor shall furnish temporary replacement traffic signal controllers, preemption units, traffic
signal communications and monitoring equipment, detector amplifiers, conflict monitors, video
detection systems, and uninterruptable power supplies for traffic signals and various other standard
traffic signal equipment. Contractor furnished temporary spares shall be identical to the component
being replaced in manufacture, make and model. The Contractor shall deviate from this requirement
only upon written advance approval from the Town. The Contractor shall provide the temporary
equipment at no additional charge to the Town whenever the original units are removed for repair or
servicing.
The Contractor shall change the timing of traffic signals only' upon the direction or advance written
approval of the Town.
B. TRAFFIC SIGNAL PREVENTIVE MAINTENANCE
The Contractor shall perform routine preventive maintenance service to eliminate or reduce any
incidence of malfunctions and complaints, and to maximize the useful life of the Town's traffic signal
equipment.
The Contractor shall provide monthly, semi-annual and annual preventive maintenance for the
signalized intersections listed in Attachment B. The Contractor shall complete Preventive
Maintenance Checklists (Attachment E, F, G) for each maintenance inspection and shall indicate the
work performed or required for each item. The Contractor shall maintain one copy of the completed
form for each intersection and for each inspection in the controller cabinet and in the Contractor's
business office throughout the term of this contract.
The monthly maintenance service shall be performed within the same week of every month. Between
any two monthly maintenance services shall not be closer than three weeks. The Contractor shall
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notify Town staff the scheduled date for preventive maintenance service at least one week prior to
performing the service.
The semi-annual maintenance shall be performed in August and February and the annual
maintenance shall be performed in February, or at the months as agreed upon at the beginning of
contract.
The Contractor shall maintain three copies of the full field test results of the traffic signal conflict
monitor. One copy shall be left in the traffic signal controller cabinet, one copy shall be maintained at
the Contractor's business office, and one copy shall be sent to the Town with the completed Annual
Preventive Maintenance Checklist.
It is understood and agreed that failure on the part of the Contractor to perform monthly, semi-annual
and annual preventive maintenance as required by this contract will cause the Town to suffer an
unascertainable amount of damage. Therefore, the Contractor agrees to pay to the Town, not as a
penalty but as liquidated damages, the amount of $500 per calendar day that the intersection is
overdue for monthly, semi-annual, or annual preventative maintenance. The total amount of
liquidated damages will be totaled and deducted from the monthly invoice payment.
C. TRAFFIC SIGNAL EQUIPMENT
The Contractor shall repair, replace or otherwise render in good working order any and all defective
parts of all traffic signal control equipment. Whenever the Contractor replaces any defective parts on
either a temporary and/or permanent basis, the Contractor shall identify the parts being replaced by
manufacturer's make, model, and serial number, and. the locations of installation. Further, the
Contractor shall only use new parts for permanent replacement. Exceptions to this requirement shall
only occur on an individual basis upon advance written approval from the Town.
No permanent changes of traffic signal control devices shall be done without prior written approval
from the Town. Whenever any traffic signal equipment is removed/replaced/modified, the Contractor
shall notify the Town by telephone within two hours.of the change, followed by written notification to
the Town within one week. Furthermore, any changes shall also be indicated on the maintenance or
repair log within the traffic signal controller cabinet. The Contractor agrees to notify the Town in
advance of any planned or scheduled traffic signal turn-offs/turn-ons necessitated by the Contractor's
operations. The Contractor shall make turn-offs/turn-ons of traffic signals only upon prior written
approval by the Town.
All traffic signal control equipment shall be maintained in accordance with the manufacturer's
recommendations. When the traffic signal equipment becomes obsolete or deteriorated to the point
of being beyond reasonable or cost effective repair, the Contractor shall report such conditions to the
Town and provide satisfactory evidence that replacements are necessary. The Contractor shall
prepare estimates showing the cost breakdown of materials and labor for replacement of such traffic
signal equipment and submit this information to the Town.
When Incandescent signal lamps are burned out, they shall be replaced with LED modules unless
otherwise approved by Town staff. Signal LED modules shall be replaced when the light output and
degradation fails specifications or when more than five percent of LED's are not working properly,
such as burned or flickering.
D. NEW INSTALLATIONS OR DELETIONS
The Contractor shall maintain any new street lighting and traffic signal equipment, which are installed
for the Town throughout the term of the contract. These devices will be deemed to be added to the
contract when the Town notifies the Contractor of the installation thereof. These added equipment or
devices, regardless of the complexity of the technology shall be maintained in the same manner and
for the same flat rate as those devices already covered by the contract.
Should responsibility for the maintenance of any current or future street light or traffic signal device
cease to be the Town's, the Town will notify the Contractor in writing of the last date to perform
maintenance. The flat rate maintenance for any such affected device shall be prorated on the basis
of the number of days that device was maintained by the Contractor.
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E. WARRANTY
Contractor shall manage all street lighting and traffic signal related materials and devices under
warranty. During the manufacturer's warranty period, the Contractor shall be responsible for making
contact with the equipment manufacturer regarding any service determined to be under warranty. The
Contractor shall replace the warranted materials (or replace with temporary equipment pending
replacement material from manufacturer) without any charges to Town.
A minimum of twelve- (12) month warranty shall apply to all work and materials installed by
Contractor. During the Contractor's warranty period, the Contractor shall be responsible for
repairing and/or replacing the equipment without any charges to Town.
The warranties shall not apply to damage caused by negligence by others, acts of God, or use of
equipment in a manner not originally intended.
F. CONTRACTOR SHOP
The Contractor shall have adequate shop and storage facilities. This facility shall house the
necessary staff, traffic signal poles, signals, traffic signal controllers, traffic signal communications
devices, LEDs, controller cabinets, service cabinets, wiring, pullboxes, pullbox lids, and other
necessary materials and vehicular equipment to perform all maintenance required and to perform
temporary and permanent repair of accident damage to traffic signal equipment/devices. This facility
shall also be equipped to perform twenty-one day bench test of traffic signal controller cabinets in
accordance to Caltrans and Town specifications.
The Contractor shall maintain a single local telephone number during the entire term of the contract
where he/she or a designated representative can be reached 24 hours a day, 365 days a year.
The Contractor shall also maintain and provide direct phone numbers, cellular.phone numbers, fax
numbers, and email addresses of various pertinent staff/employees with which the Town can maintain
regular and direct contact with regarding billing, estimating, service calls, status reports, scheduling,
testing of equipment, and various other issues.
G. EMERGENCY SERVICE
When notified of any traffic signal device malfunction, failure, loss of indication, accident damage,
construction damage,. or any emergency traffic signal service call, the Contractor shall respond and
be at the location within one hours following notification from the Town.
In the event of a knockdown, the Contractor shall provide temporary emergency replacement of a
type acceptable to the Town until permanent repairs can be accomplished. The Contractor shall
install a temporary device appropriate for the situation and consult with the Town to identify a
permanent replacement. Required replacement of equipment will require prior written approval from
the Town before such replacements are commenced in conjunction with an emergency call.
At any time the Contractor is notified of an emergency situation by the Town, CHP, County Sheriff or
other duly recognized authority, the Contractor shall immediately notify the designated contact staff at
the Parks and Public Works Department the emergency call.
Upon completion of the response to the emergency call, the Contractor shall notify the appropriate
Town by telephone and/or email the status of the emergency work. In addition, the Contractor shall
notify the Town in writing within one week of the completion of the repair work.
It is understood and agreed that failure on the part of the Contractor to respond within one hours to
any emergency service call as provided will cause the Town to suffer an unascertainable amount of
damage. Therefore, the Contractor agrees to pay to the Town, not as a penalty but as liquidated
damages, the amount of $500 per hour. The time for such liquidated damages shall commence from
the first hour after the required response time for emergency service calls indicated in the previous
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sections. The total amount of liquidated damages will be totaled and deducted from the monthly
invoice payment.
The Contractor shall enter any emergency service calls onto the log at the intersection controller
cabinet along with the minimum required information as stated in the previous sections. Failure to do
so will be construed to be a failure to respond to the emergency service calls.
H. EXTRA WORK
The Contractor shall install, modify, repair and/or upgrade street lighting, traffic signals and all
associated hardware or traffic safety devices as requested by the Town. All such work, if not covered
in the flat rates, shall be considered extra work and shall be performed to the satisfaction of the Town.
Please refer to the relevant maintenance checklists and the "Compensation" Section for details.
No additional or extra work shall be commenced or undertaken by the Contractor unless authorized in
advance in writing by the Town. Said written authorization is a condition precedent to the
Contractor's entitlement to reimbursement or remuneration for such services. This work shall be
performed within a specified time limit established by the Town and for a mutually agreed upon price.
The Town shall retain discretionary right to perform any extra work through the use of Town forces,
by negotiated agreement, or to advertise such work by others.
1. RECORDS
The Contractor shall submit to the Town, at the same time as the submission of monthly invoices, a
computerized report covering all Contractor's activities within the Town during the previous month.
This monthly activity report shall be provided in both electronic and hardcopy formats and shall be
generated from a database. Formatting shall be agreed by the Town. The monthly activity report shall
include at a minimum:
a. Time any service calls were received by the Contractor, time at which the service call was
dispatched to the technician, the arrival time of the technician at the requested location, the
departure time, and the results of diagnosis.
b. A complete record of any and all work performed on the street lighting and traffic signal
equipment during the period covered by the monthly activity report, including the make,
model, and serial number of any replacement or newly installed equipment at each
intersection. The report shall also detail the make, model and serial number of any
equipment replaced.
c. The date and time that any preventive maintenance work was performed and any findings.
d. Any and all pending repair work needed at each intersection along with Repair Order number.
The Contractor shall be required to maintain a copy of the monthly activity report (either electronic or
hardcopy), preventive maintenance checklists, conflict monitor test results, and any service records
for a period of not less than five years.
Street Lightinq
A copy of the completed street light service forms and an electronic copy of the reports (format to be
agreed by Town) shall be submitted to Town staff weekly. A copy of the street light map (marked with
field notes of pole and service locations) shall be submitted to Town staff monthly.
Traffic Signal
The Contractor shall maintain a log at each signalized intersection included under this contract. The
log shall detail each inspection, repair, and/or emergency/service call. The Contractor shall complete
at a minimum on this log, the date, arrival time, departure time, type of inspection/service, any
findings or repairs, the Contractor's employee name and/or ID, the employee's job title, and in the
event of signal outage/flash, display message on conflict monitor, controller, loadswitch position, etc.
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The Contractor shall maintain and provide all required preventive maintenance checklists. The
Contractor shall provide copies of the maintenance checklists monthly to the Town along with the
Contractor's invoices. The Contractor shall enter the traffic signal inventory forms (performed as part
of annual preventive maintenance) in computer and submit a hardcopy and an electronic copy (format
to be agreed by Town staff) along with the annual maintenance invoice.
J. MEETINGS
The Contractor and any of its staff shall be available to meet, when deemed necessary, with Town
staff on a monthly basis or at a mutually agreed upon time and place to review maintenance activities,
operational and timing activities, pending work, estimates, work quality, and any items related to
Contractor's work under this contract.
K. FAILURE TO PERFORM
Should the Contractor fail to properly execute the work in a timely or correct matter as provided under
the terms of this contract, the Town, after providing the Contractor with three business days' notice,
may perform or hire another Contractor to perform such work and deduct the cost plus 25% thereof
from any payment due to the Contractor.
L. COMPENSATION
1. STREET LIGHTING SERVICE
The Contractor shall be compensated for service required under this contract at a flat rate per
street light. Included in the flat rate is compensation for all related labor, equipment, and materials
for all related street lighting components including, and may not be limited to, fixtures, lamps,
photo cells, starters, ballasts, transformers, fuses, sockets, terminal blocks, wiring, breakers, pole
hand hole covers, pole tags, and pull box lids. Also included in the flat rate is compensation for
the 24-hour phone service, quarterly night check, logging of calls, reporting of service, and any
other related service activities as specified in the Contract.
Not included in the flat rate compensation are poles, arms, pull boxes, service cabinets, and
conduits. Also not included is repair/replacement to street lighting when such equipment has
been damaged by vehicular collisions, acts of God, or malicious damage.
2. PREVENTIVE TRAFFIC SIGNAL MAINTENANCE
The Contractor shall be compensated for services required under this contract at a flat rate per
intersection.
Included in the flat rate shall be compensation for the preventive maintenance including labor,
equipment, and materials, as identified in the maintenance checklists. In addition, the following
items shall be the Contractor's responsibility to repair, install and/or replace without additional
charges to Town whether they are maintained, repaired, or replaced at call-outs or emergency
call-outs, or at the time of maintenance routine: detector amplifiers; audible pedestrian signal
indicators; push button assembly; signal lamps and LED modules (including also replacement of
bad non-LED lamps with LED modules) for all vehicle and pedestrian signal indication.
Also Included in the flat rate compensation is compensation for the logging of calls, reporting of
service, temporary equipment, and any other related services as specified in the Contract.
Not included in the flat rate compensation are repair/replacement to traffic signal equipment when
such equipment has been damaged by vehicular collisions, acts of God, or malicious damage.
3. EXTRA WORK
Town may solicit competitive bids for extra work from the Contractor and alternative vendors or
contractors.
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Town shall compensate the Contractor for extra work and repairs in accordance with agreed upon
labor rates, material markups, equipment rates, and miscellaneous costs.
Extra work refers to the replacement, repair, upgrade or installation of any street lighting and
traffic signal components that are not included in the compensation of the flat rates. The
Contractor shall obtain Town approval prior to scheduling any work to be performed under this
provision. The Contractor shall provide documentation to support invoiced charges, including but
not limited to time cards and material invoices, upon request by the Town.
4. RATE INCREASE
Rates may be reviewed annually by the successful proposer and the Town; and rate increases
may be requested in writing with detailed justification. Nevertheless, the maximum increase in
labor and/or equipment costs in any calendar year shall be five percent (5%) or the most recent
preceding increase in the Consumer Price Index (CPI) for the West Coast published by the
United States Department of Labor, Bureau of Labor Statistics, whichever is less.
PAYMENT AND INVOICES
Payments will be made within thirty days following receipt of an accurate invoice and
documentation of work performed. Invoices shall be submitted no later than 60 days after the
completion of work and not more frequently than once per month.
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STREET LIGHT SERVICE FORM
Call ID: Caller Complaints:
Pole ID: Pole Address:
Location Description:
Date
Start Time:
End Time:
A. VERIFY STREET LIGHT
Verify Pole ID: (Install an ID tag if it's missing.)
Verify Pole Address:
❑
Verify Pole Location:
Match the street light map? Yes w No
If No, please mark on map and desc[ the the location hee
Pole Type? Metal or Wood (If it's wood, it's a PG&E light. Call Town staff before performing any service.)
If neither, please describe:
❑
Jctaflute St r i l:,rrg (.)r Teardrop
Pole Style? Type 15 w,r
Elsa; nIPaC,~ !'~PSrYIhP:
❑
R dke F'-iii r - ~~i fJu
❑
Lamp Type & Size':
❑ ii
Mercury vapor lurninaire should hr converted to HPS. Call Toy,, n staff prior to perk- rming..any service.
Circuit Voltage? 120V or 240V
❑
Comments:
B. PROBLEM AND REPAIR
Problem Description:
Work Description:
Found Service? Yes or No
If service location is found, please mark on map and describe the location here:
❑
Comments:
TECHNICIAN NAME: TECHNICIAN TITLE:
SIGNATURE:
(USE ADDITIONAL PAPERS AS NECESSARY FOR RECORDING PROBLEMS)
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MONTHLY PREVENTIVE MAINTENANCE CHECKLIST
Intersection: Number:
Date: Start Time: End Time:
A. CONTROLLER & SERVICE CABINETS
Cabinets - Clean inside/outside cabinets. Spray insecticide as needed. Remove graffiti, posters and flyers off
cabinets. Trim vegetation off cabinets (one foot clearance).
Door and Lock Check door closure, plumb, gaskets, lock operation, sea] and weather tight. Adjust, lube and oil
❑
hinges and locks as needed. Re'-seal as needed.
Fan Operation (June through September) - Verify that fan turns on at 95°F and above. Replace as needed.
❑
Cabinet Light Verify that light works with door and light switch. Replace as needed.
Comments:
B. CONTROLLER & OTHER EQUIPMENT
Any visible damages - Visually inspect any damages to any equipment inside cabinet.
Any equipment damaged?
❑
Terminal Blocks - Visually check loose wires, burned terminals, DLC, ground, etc. Adjust/replace as needed. 'Do not'
over tighten.
.Equipment Display- Check if equipment display properly such as controller and conflict monitor screens.
Equipment LEDs - Check all LEDs inside cabinet, such as on conflict monitor, flasher, load switches, videc_>
detection cards, preemption test LED's, etc.
❑
Any LEDs not working? Which equipftie.nt? Chi-,,:k it it i functioning,pror)"rly.
Vehicle Detection - Verify and label on detector cable and amplifiers. Observe operation of each detector.
❑
Any detectors stuck on or missing calls?
Video Detection 'System ;(if applicable) -Turn on monitor. Observe camera view and proper operation.<
Any detection problems?
❑
Turn off monitor. ❑
Timing - Verify controller clock, main street on recall. Observe signal cycles properly.
❑
Any problems?
Comments;
C. WALK INTERSECTION
C.1. SIGNAL HEADS
Lens condition - Visually check for damage and indication.
❑
Lamps and LEDs' Check and adjust for operation, proper orientation for arrows, and seating of lamps and LEDs.
Replace LED's to fit as necessary.
Signal Heads and Louve-s - Verify all signal heads and louvers are aimed properly. Re-aim as needed.
❑
3M Program Heads (if applicable) - Check for proper operation. Re-aim and re-program: as needed
❑
Visors & Back Plates - Verify visors and back plates in place and good condition. Adjust/replace as needed.
❑
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Comments:
C.2. PEDESTRIAN SIGNALS
Pedestrian Signal Heads - Check condition of heads, LED's, and operation. Adjust/re-aim as needed.
❑
Pedestrian Push Buttons & Plates - Push pedestrian buttons and check operation. Check condition of ;push button
plates and proper arrow orientation.
❑
Audible Pedestrian Signal (if applicable) - Verify the operation of audible pedestrian signal indication.
❑
Comments:
C.3. MISCELLANEOUS
Traffic Signal Poles - Visually check all poles, mast arms, anchor bolts & nuts for rust, damage and tightness.
❑
Mast Arm Signs - Visually check Mast arm signs for tightness, plumb and fade. Adjust signs as needed.
❑
Graffiti - Remove graffiti, posters, flyers, etc. off signal poles and equipment.
❑
Illuminated' Signs (if applicable) - Visually check for tightness', plumb and condition. Adjust signs as needed.
Replace lamps as needed.
Describe sign condition:
Video Detection Cameras (if applicable) - Visually inspect cameras. Remove visible obstruction, e.g. nest, webs,
etc. Wipe.clean as needed with damped soft cloth (clean water only).
❑
Preempt - Visually, inspect antenna.
Red Light Detector Devices.(a.k.a.. Rat.Boxes) if applicable - Visually check the condition, burned devices, clean
and tightness.
❑
❑
Lunnnaire - visually inspect condition ui` 5diety lighnng.
❑
Pole Hand Hole Covers - Check hand hole covers. Replace covers as needed.
Traffic Detector Loops Check for coverage of all loop wire in slots and around stuh-out. 'Reseaal as needed.
❑
❑
Detector Hand Hole Lids - Check cracked and missing lids. Replace lids as needed.
❑
Pull Box Lids Check cracked and missinq lids. Replace lids as needed. ❑
Comments:
TECHNICIAN NAME: TECHNICIAN TITLE:
SIGNATURE:
(USE ADDITIONAL PAPERS AS NECESSARY FOR RECORDING PROBLEMS)
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ANNUAL PREVENTIVE MAINTENANCE CHECKLIST
(TASKS IN ADDITION TO MONTHLY AND SEMI-ANNUAL PREVENTIVE MAINTENANCE)
Intersection: Number:
Date: Start Time: End Time:
A. CONTROLLER CABINET & SERVICE ENCLOSURE
Cabinets - Vacuum inside controller and service cabinets.
❑
Cabinet Filter - Replace cabinet filter.
❑ `
Cabinet Documentation - Check if wiring schematics, prints and records are in cabinet and in good condition.
What's missing and/or need to be replaced?
❑
Remarks:
B. CONTROLLER & OTHER EQUIPMENT
Timing - Replace timing sheets in cabinet with current. Keep and store old timing sheets.
Conflict Monitor Test conflict monitor. Keep one copy in cabinet.
❑
Fire. Preempt (if applicable) - Check and test operation of preempt, devices.
❑
Railroad Preempt'(Winchester/Knowles) Te,, t railroad preemption'. Observe/verify railroad preemption operation at`s
the time of train crossing.
Is the operation observed' properly and as programmed?
j
Remarks:
C. WALK INTERSECTION
Signal Lens - Wipe clean all lenses and check condition of all at vehicle and pedestrian signal heads.
❑
Re-tamping Internally Illuminated Signs (if applicably) Chan(i(, out lamps' and pn~[~~,nll (if any). Check sign
❑
condition.
Remarks:
TECHNICIAN NAME: TECHNICIAN TITLE:
SIGNATURE:
(USE ADDITIONAL PAPERS AS NECESSARY FOR RECORDING PROBLEMS)
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SEMI-ANNUAL PREVENTIVE MAINTENANCE CHECKLIST
(TASKS TO BE PERFORMED IN ADDITION TO MONTHLY PERVENTIVE MAINTENANCE)
Intersection: Number:
Date: Start Time: End Time:
A. CONTROLLER & SERVICE CABINETS
Cabinet field wires - Verify cabinet field wires are neatly organized and properly marked. Re-mark as needed. ❑
Cabinet Conduits - Re seal duct seal as needed. ❑
Cabinet Seal - Re-seal between cabinet and its concrete foundation as needed. Must be watertight. El
Remarks:
B. CONTROLLER & OTHER EQUIPMENT
Entrance Voltage Level - Check and record voltage level at cabinet-entrance.
What's the measured voltage?
Current Draw - Measure the current draw of the cRbinPt.
What's the measured current dra:,?
UPS System (if applicable) -Open UPS cabinei door. Complete UPS check list. Turnoff power-to controller cabinet
and test UPS for 5 minutes.
Describe the UPS condition:
Turn the power back on. ❑
❑
❑
Remarks:
B. WALK INTERSECTION
Signal Heads - Repaint signal head housing, visors, and backplates as needed.
❑
Video Detection Camera (if applicable) - Wipe clean lenses with damped soft cloth (clean water only)
❑
Remarks:
TECHNICIAN NAME: TECHNICIAN TITLE:
SIGNATURE:
(USE ADDITIONAL PAPERS AS NECESSARY FOR RECORDING PROBLEMS)
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Intersection:
UPS CHECK LIST
Signal Amps:
Date: Start Time: End Time:
UPS Model:
Running Hours
Battery Voltage (Disconnected)
Be
gin
End
Battery
Battery
Battery
Battery
Tech Name
Date
Count
Hours
Count
Hours
A
B
C
D
Comments