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COUNCIL AGENDA REPORT
DATE: MAY 3, 2007
TO
FROM:
MEETING DATE: 5/7/07
ITEM NO: "I
MAYOR AND TOWN COUNCIL
DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: APPROVE THE FY 2007/08 STORM WATER MANAGEMENT BUDGET
AND AUTHORIZE THE WEST VALLEY SANITATION DISTRICT TO
COLLECT PROGRAM RELATED FEES ON BEHALF OF THE TOWN
RECOMMENDATION:
Approve the FY 2007/08 Storm Water Management Budget and authorize the West Valley
Sanitation District to collect program related fees on behalf of the Town.
BACKGROUND:
Locally, there are four programs that manage the prevention of urban runoff pollution from
entering the creeks which lead to San Francisco Bay: the "Santa Clara Valley Urban Runoff
Pollution Prevention Program" (SCVURPPP), the West Valley Sanitation District (WVSD), the
"West Valley Clean Water Program" (WVCWP), and the Town-managed "Non-Point Source
Discharge Program" (NPDES). These programs perform various functions required under the
Clean Water Act, Environmental Protection Agency regulations and respective NPDES permits.
The following background information describes the history and purpose of each of these four
programs.
Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP)
SCVURPPP is made up of fifteen co-permittees comprised of the County of Santa Clara, thirteen
cities and towns and the Santa Clara Valley Water District. Originally known as the Santa Clara
Valley Non-point Source Pollution Control Program, it was issued a Municipal Storm Water
National Pollution Discharge Elimination System permit in 1990 by the San Francisco Regional
Water Quality Control Board. SCVURPPP directs its resources to the technical aspects of
watershed monitoring through the assessment of specific pollutants and conditions of designated
beneficial uses.
PREPARED BY: KEVIN ROHANI a
Interim Director of Parks and Public Works
NAENGINEERING\COUNCIL REP0RTS\NPS.WVSD.BUDGET.2007 (Steve's edit).doc
Reviewed by: Assistant Town Manager
Finance -Community Development
Town Attorney Clerk Administrator
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: APPROVE THE FY 2007/08 STORM WATER MANAGEMENT BUDGET
AND AUTHORIZE THE WEST VALLEY SANITATION DISTRICT TO
COLLECT PROGRAM RELATED FEES ON BEHALF OF THE TOWN
MAY 3, 2007
In October 2001, an amendment to the NPDES permit's Provision C-3 (New and
Redevelopment) was added, increasing monitoring requirements to further reduce pollutants
from entering creeks and the Bay.
West Valley Sanitation District, (WVSD)
In 1994, WVSD entered into an agreement with the Town of Los Gatos, and the Cities of
Campbell and Monte Sereno to collect a fee from property owners to fund various activities
related to the NPDES permit and storm drain management. Each year the Town and the WVSD
conduct annual work that clears the storm drains of debris that would otherwise enter the creeks
and Bay. WVSD cleans half of the Town's storm drains annually.
West Valley Clean Water Program (WVCWP)
WVCWP is a consolidated local program under WVSD for the Town and the cities of Campbell,
Monte Sereno, and Saratoga. WVCWP's purpose includes coordinating efforts of other agencies
(County Fire District and County Environmental Health Department) that perform NPDES
inspection activities for the Town, conducting public education activities and streamlining
implementation of the current NPDES permit and writing and submitting the Annual Report and
Work Plan for the four towns/cities to the State Regional Water Quality Control Board. Town
staff gathers and provides NPDES related activities to WVCWP for this annual report. WVCWP
offers a unified stronger voice to represent the interests of the West Valley cities at the
countywide program level and before regional bodies.
Town of Los Gatos' Non-Point Source Discharge Elimination System Program (NPDES)
The Town's NPDES program's purpose is to prevent debris and hazardous materials from
entering the storm drain system and entering creeks or the Bay. This is accomplished by
regularly sweeping streets and parking lots, clearing storm drains, ditches and culverts and
disposing collected material in a safe and secure manner. This activity includes volunteer groups
who regularly pick up debris along the Los Gatos Creek Trail. Town staff tracks and reports the
amount of debris collected by all these activities to WVCWP.
The NPDES permit which regulates each of these four programs is under review. It had been
reissued every five years since 1990 directly to each local agency. However, the current permit
has been extended indefinitely while a new, expanded permit is finalized. This is due to a new
effort to provide consistency among all the Bay Area agencies that drain storm water into the
bay. A new NPDES permit is being planned for issuance to all 76 Bay Area agencies, so all
agencies follow the same guidelines. It is anticipated that this new permit will be issued during
FY 2007/08, and that the NPDES permit fee will increase at that time. The current NPDES
permit fee for the Town of Los Gatos is $7,776 annually. It is unknown at this time what the new
NPDES permit fee amount will be.
I E
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: APPROVE THE FY 2007/08 STORM WATER MANAGEMENT BUDGET
AND AUTHORIZE THE WEST VALLEY SANITATION DISTRICT TO
COLLECT PROGRAM RELATED FEES ON BEHALF OF THE TOWN
MAY 3, 2007
DTSC'T 1SSTON,
Each year, the Town and the District cooperatively prepare an outline of the annual work plan
for WVCWP and the associated budget for approval prior to the establishment of the annual user
fees, and prior to the District transmitting those fees to the County for collection from the
property tax roll.
The property assessment fee collected from an average single-family residence remains at $20.37
per year, and is higher for commercial businesses. The fee collected from 10,673 property
owners in Los Gatos provides revenue of approximately $340,000 per year to sustain the
program. No increases are being proposed at this time.
CONCLUSION:
It is recommended that the Council approve the proposed FY 2007-08 Storm Water Management
Program Budget and authorize West Valley Sanitation District to collect program related fees on
behalf of the Town.
ENVIRONMENTAL ASSESSMENTS:
None. Neither the work plan nor the fees are considered a project under CEQA.
FISCAL IMPACT:
For FY 2007-08, the estimated total revenue to be collected by the West Valley Sanitation
District for Storm Water Program activities remains at $340,000 per year. For FY 2007/08, the
District is proposing to retain $173,344 for management of the West Valley Clean Water
Program including State permit fees and inspection activities on behalf of the Town.
The remaining $166,656 of the WVCWP fees is budgeted by the District for reimbursement to
the Town for its eligible expenses in carrying out the Town's FY 2007/08 Urban Runoff
program.
Per the Town's Proposed FY 2007/08 budget, the current amount of fees collected does not fully
reimburse the Town for its urban runoff costs as per the recap below:
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: APPROVE THE FY 2007/08 STORM WATER MANAGEMENT BUDGET
AND AUTHORIZE THE WEST VALLEY SANITATION DISTRICT TO
COLLECT PROGRAM RELATED FEES ON BEHALF OF THE TOWN
MAY 3, 2007
Description:
Amount
West Valle Clean Water Program Fees
$166,656
City of Monte Sereno-Street Sweeping Reimb.
5,354
Total Revenues
172,010
Town Storm Water Program Estimated
Ex enditures
(180,940)
Revenues Above (Below) Program Expenditures
fLL930
As depicted in the table above, the current level of reimbursement to the Town is not anticipated
to fully reimburse the Town for its annual program expenditures for FY 2007/08. Because
annual revenues remitted to the Town are not anticipated to fully recover program costs, the
Urban Runoff Fund balance will be used as a funding source as shown below:
Town Urban Runoff Program Fund
Amount
Estimated Beginning Fund Balance (7/01/2007)- Town Urban Runoff Fund
$114,841
Estimated Use of Town Urban Runoff Program Fund Bal. FY 2007/08
)
6&930
Estimated Ending Funding Balance (7/01/2008)
$105,911
As demonstrated above there are sufficient fund balances available in FY 2007/08 to absorb the
excess of program expenditure above program reimbursements of $8,930. However, the fund
cannot continue absorbing under reimbursement indefinitely.
Addressing the under repayment of program expenditures will likely require an adjustment to the
annual fee of $20.37 for Los Gatos property owners (fee for residential, it is moderately higher
for commercial properties). Any future adjustment to the annual fees will need to be pursued by
West Valley Sanitation District using the appropriate process, which may require a mail-in ballot
pursuant to Proposition 218.
Attachments-
West Valley Clean Water Program - Municipal Budget Detail FY 07-08
Distribution:
Bob Reid, Manager, West Valley Sanitation District, 100 East Sunnyoaks Ave, Campbell, CA 95008
Cheri Donnelly, Program Manager, West Valley Clean Water Program, 18041 Saratoga-Los Gatos Rd,
Monte Sereno, CA 95030-4299
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