12 Staff Report - PPW Job No. 05-09tpW N 0
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DATE:
COUNCIL; AGENDA REPORT
JANUARY 4, 2007
MEETING DATE: 1/16/07
ITEM NO:
TO: MAYOR AND TOWN COUNCIL
r
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: PROJECT 410-0601 (PPW JOB NO. OS-09) AWARD OF CONSTRUCTION
CONTRACT FOR COLLEGE AVENUE WALKWAY REPAIR AND
RESURFACING
A. ADOPT RESOLUTION DECLARING DURAN AND VENABLES, INC.
TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT AND
AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF
$48,882.
B. AUTHORIZE STAFF TO ISSUE CHANGE ORDERS TO THE
CONSTRUCTION CONTRACT UP TO AN AMOUNT OF $5,000.
RECOMMENDATION:
A. Adopt Resolution (Attachment 1) declaring Duran and Venables, Inc. to be the lowest
responsible bidder on the project and award a construction contract (Exhibit A) in the
amount of $48,882.
B. Authorize staff to issue change orders to the construction contract up to an amount of
$5,000.
BACKGROUND:
The College Avenue Walkway Repair and Resurfacing Project was approved in the FY 2006-07
Capital Improvement Program to replace the asphalt sidewalk and fencing to improve pedestrian
safety. Due to the poor condition of the College Avenue sidewalk and railing, pedestrians often
walk on the street portion of College Avenue, which is a narrow and steep road with two-way
vehicular traffic.
PREPARED BY: KEVIN ROHANI
Interim Director of Parks and Public Works
N:T&E\COUNCIL REPORTS\05-09.college.ave.walkway.repair&resurfacing.awd.doc
Reviewed by: Assistant Town Manager Town Attorney
Clerk Administrator _ J Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PROJECT 410-0601 (PPW JOB NO. 05-09) AWARD OF CONSTRUCTION
CONTRACT FOR COLLEGE AVENUE WALKWAY REPAIR AND
RESURFACING
JANUARY 4, 2007
This project replaces a damaged fence, repairs the walkway, and places a new asphalt overlay on
the walkway.
DISCUSSION:
For projects under $100,000 construction costs, the Town's informal bid process does not require
public advertising and the preparation of a set of complete plans and specifications for a project.
This informal bid process allows staff to prepare a scope of work, solicit,bids from minimum of
three (3) contractors and award the contract to the lowest responsible bidder. The Town uses this
process for small and uncomplicated projects.
Bids for the College Avenue Walkway Repair and Resurfacing Project were received on January
3, 2007. The following contractors submitted bids for this project:
Duran and Venables, Inc. $48,882
- - Joseph J. Albanese, Inc. - - $70,500
Anderson Pacific Construction, Inc. $80,100
Staff has checked all of the bids received and has determined that Duran and Venables, Inc.
is responsible and that its bid is responsive to the Town's informal bid process. It is
recommended that the Council adopt the attached Resolution that would declare Duran and
Venables, Inc. to be the lowest responsible bidder on the project and award a construction
contract to this company in the amount of $48,882.
CONCLUSION:
Staff recommends that the Council accept the staff recommendations noted above.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
The FY 2006-07 Capital Improvement Program budget for the College Avenue Walkway Repair
and Resurfacing Project is $77,250, funded with $75,000 in grant funds from the Transportation
Development Act (TDA) Article-3 program, (administered by the Metropolitan Transportation
Commission (MTC)), and $2,250 in General Funds. The Town was recently awarded additional
future year grant funding from MTC in order to complete this project during this fiscal year.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: PROJECT 410-0601 (PPW JOB NO. 05-09) AWARD OF CONSTRUCTION
CONTRACT FOR COLLEGE AVENUE WALKWAY REPAIR AND
RESURFACING
JANUARY 4, 2007
This contract and contingency total $53,882. The balance of grant funds ($21,118) will be
available in 2008-09 for future sidewalk or trails improvement projects upon project approval by
MTC, and the balance of unused general funds ($2,250) will become available for future Capital
Improvement Program funds. The following chart describes the project's budget:
---College-Avenue-Walkway-Repair-Project-
Approved
Amount
Remaining
Y 2006/07 Fiscal Impact
Budget
this Contract
Balance
00-0601: General Funds
2,250
-
2,250
10-0601: TDA Article-3 g
rant 75,000
53,882
21,118
0TALS
77,250
53,882
23,368
7
TOTAL EXPENDITURES BY CATEGORY:
Construction 48,882
Construction Contingency 5,000
TOTALS 53,882
Attachments:
Resolution declaring Duran and Venables, Inc. to be the lowest responsible bidder (with
Exhibit A) Construction Contract
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AWARDING A CONSTRUCTION CONTRACT TO
DURAN AND VENABLES, INC.
FOR PPW JOB NO. 05-09
COLLEGE AVENUE WALKWAY REPAIR AND RESURFACING
PROJECT 410-0601
WHEREAS, bids were sought in conformance with State and Town law for PPW
job No. 05-09 - College Avenue Walkway Repair and Resurfacing Project; and
WHEREAS, Duran and Venables, Inc. submitted the lowest bid which the Town
Council deems to be responsive to the Town's solicitation.
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town
of Los Gatos, County of Santa Clara, State of California, that Duran and Venables, Inc.
is declared to be the lowest responsible bidder for PPW Job No. 05-09 - College Avenue
Walkway Repair and Resurfacing Project.
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized
and directed to execute a construction contract (Attached as Exhibit A) for said project on behalf
of the Town in the amount of $48,882.
BE IT FURTHER RESOLVED that staff is authorized to execute future change
orders, as necessary, up to an amount of $5,000.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 16th day of January, 2007, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CONTRACT
THIS AGREEMENT is between the Town of Los Gatos (hereinafter referred to as "Owner")
and Duran and Venables, Inc. (hereinafter referred to as "Contractor"). Owner and Contractor,
for the consideration hereinafter named, agree as follows:
A. SCOPE OF WORK
Contractor shall furnish all materials and perform all of the work for the construction of PPW
JOB No. 05-09 - College Avenue Walkway Repair and Resurfacing Project in accordance
with the Contract Documents.
B. CONTRACT PRICE
As full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this Contract, also for all loss or damage arising out of the nature of the work
aforesaid, or from the actions of the elements, or from any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution of the work until its acceptance by Owner,
and for all risks of every description connected with the Work, also for all expenses incurred by
or in consequence of the suspension or discontinuance of work, and for well and faithfully
completing the Work, and the whole thereof, in the manner and according to the Contract
Documents, Owner shall pay (forty eight thousand eight hundred and eighty two dollars)
($48,882.00), which shall supersede any other amount specified in the Contract Documents.
C. CONTRACT DOCUMENTS
All rights and obligations of Owner and Contractor are fully set forth and described in the
Contract Documents. All parts of the Contract Documents are intended to be correlated so that
any work called for in one part and not mentioned in the other, or vice versa, is to be executed
the same as if mentioned in all said documents.
D. BEGINNING OF WORK
Following the execution of this Contract and the approval of bonds and insurance policies and
certificates, Owner shall issue a Notice to Proceed with the Work. Commencing work or the
entrance of equipment or materials on the site of the Work by Contractor before receipt of the
Notice to Proceed is at the sole risk and expense of Contractor, and the Contractor shall be fully
liable for any damage or injury sustained by Owner or third persons resulting therefrom.
E. TIME OF COMPLETION
The Work called for herein shall be fully completed within Forty (40) working days of
Contractor's receipt of the Notice to Proceed.
EXHIBIT A
F. CORRECTION OF WORK AFTER ACCEPTANCE AND FINAL PAYMENT BY
TOWN
Contractor shall remedy any defects due to faulty materials and/or workmanship and pay for any
damages to other work and/or existing facilities resulting therefrom which shall appear within a
period of 2 years from the date of recording of the Notice of Completion.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
day of , 20
TOWN OF LOS GATOS, by:
CONTRACTOR, by:
Duran and Venables, 1-n.c.
Debra J. Figone
Town Manager
RECOMMEND BY:
Kevin Rohani, Interim Director
Parks and Public Works Department
APPROVED AS TO FORM:
Orry P. Korb
Town Attorney
ATTEST:
(Signature)
(Contractor's License Number)
Jackie Rose
Clerk Administrator