04 Staff Report - Council Committee Appointments Effective January 2007~pW N 0
cos c atos
DATE:
TO:
FROM:
SUBJECT
MEETING DATE: 12/18/2006
ITEM NO: 4
COUNCIL AGENDA REPORT
December 14, 2006
MAYOR AND TOWN COUNCIL
DEBRA J. FIGONE, TOWN MANAGER ~Y` ` J CD
ADOPT COUNCIL COMMITTEE APPOINTMENTS EFFECTIVE JANUARY
2007
RECOMMENDATION:
Adopt Council Committee Appointments effective January 2007.
DISCUSSION:
Mayor Joe Pirzynski has appointed Council Members to Town boards and committees and
various regional commissions, boards, and committees as shown on the attached Council
Committee Appointment Roster (Attachment No. 1).
Also attached is a list of Council Ad Hoc Committee Assignments as of December 14, 2006
(Attachment No. 2). As Council is aware, ad hoc liaison assignments are made with the
concurrence of the Town Council. Ad hoc assignments have been classified into three
categories: 1) Policy Guidance to Town Staff; 2) Town Representation on Community
Initiatives; and 3) Mayor and Vice Mayor Assignments.
Council members assigned to provide policy guidance to staff work with staff as needed on
projects and/or events which are complex, usually have a long time horizon and may have a
significant impact on the community. The time horizon of the project is such that periodic policy
check-ins with assigned Council liaisons are important to keeping the project moving forward to
the point where a recommendation can be made to the full Council. Although ad hoc assignments
are expected to sunset once the project/event has been completed, assignments may be changed
or added during the course of the year depending on specific needs or issues.
PREPARED BY: DEBRA J. FIGONE
Town Manager
DJF:pg
N:AMGR\AdminWorkFi1es\2006 Council Reports\2007 Council Committee Appointments.doc
Reviewed by: Assistant Town Manager _CLTown Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT COUNCIL COMMITTEE APPOINTMENTS EFFECTIVE JANUARY
2007
DECEMBER 14, 2006
"Town Representation on Community Initiatives" is a new category for assignments to initiatives
which have been generated by other agencies in the community and in which the Town has been
invited to participate. Given the active engagement of this community, there are many initiatives
in which Council members are invited to participate and that are underway at any one point in
time. Initiatives that rise to the level of an ad hoc liaison assignment are those where, in the
Council's judgment, formal representation to the effort by the Town government would be of
benefit to the community. In this category, two assignments are carried over from the prior year:
the Katrina Consortium and Alive and Loving Life. As indicated on Attachment 2, no
assignment has been made to Alive and Loving Life as its status as a community initiative is
under review by the Mayor with the Town Manager and the Police Chief. A new assignment has
been formally added which is the Character Education Task Force. This is an initiative of the Los
Gatos Union School District in which Council member, McNutt (as the former Mayor) and
Council member Wasserman participated in over the last year. Given the importance of this
initiative to the full community, Mayor Pirzynski has brought this forward as a formal liaison
assignment.
"Mayor and Vice Mayor Assignments" reflect prior Council practice and/or direction. This
includes the assignment to the Mayor and Vice Mayor to serve as liaisons to the Youth
Commission by periodically meeting with the Chair and Vice Chair and/or checking in with the
Commission given it was formed just three years ago and is still developing.
The Council Committee Appointment Roster will be effective January 2007 and has been
updated to reflect the appropriate contact information and meeting time and place. Staff will
work with the Council Committee appointees as needed to assist them with committee
assignments.
FISCAL IMPACT: None
Attachments:
1. 2007 Council Committee Appointment Roster
2. 2007 Council Ad Hoc Liaisons/Assignments
TOWN OF LOS GATOS
2007 COUNCIL COMMITTEE APPOINTMENTS
(Effective January, 2007)
ASSOCIATION OF BAY AREA Meet twice yearly (Spring/Fall)
GOVERNMENTS - GENERAL ASSEMBLY
Mike Wasserman
Steve Glickman (Alternate)
Spring Session:
Fall Session:
April 19 (San Francisco)
The Association of Bay Area Governments (ABA G)
- General Assembly is a regional agency that
represents 9 Bay Area Counties and all cities within
those Counties. Membership is voluntary and Town
is a member. The ABAG -General Assembly
determines the, fair share housing allocations to
each city and county as required by the State.
*CONCEPTUAL DEVELOPMENT
ADVISORY COMMITTEE
Joe Pirzynski
Barbara Spector
The Town Conceptual Development Advisory
Committee advises prospective applicants of
whether projects are consistent with Town policy
prior to initiating the development review process
The committee also identifies and lists problems
with the proposal that need to be addressed in the
review process.
Contact Person:
Patricia Jones
(510) 464-7933 or
Kathleen Cha
(510) 464-7922
(Date/ location to be
determined)
Town Staff Contact:
Debra J. Figone, Town Manager
(408) 354-6832
Jenny Haruyama, Administrative Programs
Manager
Office of the Town Manager
(408) 399-5768
Town of Los Gatos
Council Chambers
110 East Main Street
Los Gatos, CA 95032
Meet monthly (or as needed)
2°d Wednesday of the month - 4:30 p.m.
Town Staff Contact:
Bud Lortz, Director of Community Development
(408) 354-6872
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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Page 1 of 11
ATTACHMENT I
*COUNCIL POLICY COMMITTEE
Diane McNutt
Barbara Spector
The purpose of the Town Council Committee is to
review and set Town Council policy.
EMERGENCY PREPAREDNESS COUNCIL
Mike Wasserman
Barbara Spector (Alternate)
The Emergency Preparedness Council is comprised
of representatives from each city in Santa Clara
County who are responsible for coordinating
emergency preparedness activities.
*FINANCE COMMITTEE
Barbara Spector
Mike Wasserman
The Town Finance Committee is responsible for
On Call
Town Staff Contact:
Debra J. Figone, Town Manager
Jenny Haruyama, Administrative Programs
Manager
(408) 354-6832
55 West Younger Avenue, 1st Floor (Auditorium)
Santa Clara County - Office of Emergency Services
San Jose, CA
Meet Quarterly - 1st Thursday of the month
12:00 noon (includes lunch)
February 1
May 3
August 2
November
Contact Person:
Stacy Hartman
Emergency Services - Santa Clara County
55 West Younger Avenue, 4"' Floor
San Jose, CA 95110-1721
(408) 299-3751
Town Staff Contacts:
Scott Seaman, Chief of Police
Dave Gravel, Police Captain
(408) 354-6840
On Call
Town Staff Contacts:
Debra J. Figone, Town Manager
(408) 354-6832
reviewing Town finance issues on an as needed Steve Conway, Administrative Services & Finance
basis. It serves as the selection and supervising Director
committee for the Town's external auditor. (408) 354-6828
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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GENERAL PLAN COMMITTEE
Joe Pirzynski
Barbara Spector
The Town General Plan Committee is responsible
for developing land use policy for General Plan.
GUADALUPE/WEST VALLEY WATER SHED
ADVISORY COMMITTEE
Mike Wasserman
Kevin Rohani, Town Staff (Alternate)
The Flood Control Zone Advisory Committee of the
Santa Clara Valley Water District is comprised of
representatives of each city within the watershed,
the County, and unincorporated areas. The duties
of the committee include reviewing and making
recommendations to the Water District Board of
Directors and/or District staff regarding the
following:
- Existing District flood control policies,
- Flood control project activities;
- Flood control project priority schedules;
- Flood control budgets; and
- Alternative financing for flood control activities
Council Chambers
2°d and 4"' Wednesday of month - 5:30 p.m.
Town Staff Contact:
Bud Lortz, Director of Community Development
(409) 354-6872
Santa Clara Valley Water District Offices
5700 Almaden Expressway - Board Room
San Jose, CA
Quarterly
2" d Wednesday of the Month - 1:30-3:30 pm
February
May
September
November
Contact:
Lin Moore
Santa Clara Valley Water District
5750 Almaden Expressway
San Jose, CA 95118
(408) 265-2600 x 2306
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works* *
(408) 399-5770
**I-Iistorically, the Guadalupe West Valley
Watershed Advisory Committee has been
comprised of both staff and an elected official, in
which the alternate representative is a staff person.
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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HOUSING AND COMMUNITY
DEVELOPMENT ADVISORY COMMITTEE
Steve Glickman
Barbara Spector (Alternate)
The Council Committee is composed of city council
representatives of the eight participating non-
entitlement cities and one member of the Board of
Supervisors who is the chairperson. The Council
Committee makes policy recommendations to the
Board of Supervisors on the planning, monitoring
and evaluation of the HCD Program and the
development q1 'a comprehensive, coordinated
housing and community development plan.
LEAGUE OF CALIFORNIA CITIES
(PENINSULA DIVISION)
Joe Pirzynski
Barbara Spector (Alternate)
The League of"California Cities is a State-wide
organization that represents the member cities,
holds conferences, provides training sessions, and
lobbies the legislature. The League Peninsula
Division is the regional division of the League of
California Cities which discusses and addresses
legislative issues from a regional perspective.
Meeting Location to be Determined
Thursdays (Specific time varies)
January 18 - 5:30 p.m.
February 15 - 4:00 p.m.
March 15 - 5:30 p.m.
Contact Person:
Wendy Garcia
408/441-4265
Housing and Community Development
Offices of Santa Clara County
1735 North First Street, Suite 265
San Jose, CA 95112
(408) 441-0261
Town Staff Contact:
Regina Falkner, Community Services Director
(408) 354-6888
Meeting location at designation of host city
Meet quarterly - Dinner meeting
Contact:
Rebecca Elliott - (408) 829-2946
Town Staff Contact:
Debra J. Figone, Town Manager
(408) 354-9832
Jenny Haruyama, Administrative Programs
Manager - (408) 399-5768
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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SANTA CLARA COUNTY CITIES
ASSOCIATION - BOARD OF DIRECTORS
Joe Pirzynski
Barbara Spector (Alternate)
The Santa Clara County Cities Association Board
of Directors presents a unified voice for association
members with respect to regional, state, and federal
agency activities that impact local government. The
Board advocates for member cities by monitoring
regional, state, and federal legislation.
Sunnyvale City Hall - West Conference Room
456 Olive Avenue - Sunnyvale, CA
Meet monthly - 2nd Thursday of month
7:00 p.m.
January 11
February 8
March 15
April 12
May 10
June 7
No meetings in July & August
September 20
October 11
November 8
December 6
Contact Person:
Joanne Benjamin, Interim Executive Director
Santa Clara County Cities Association
505 W. Olive Avenue, Suite 749
Sunnyvale, CA 94086
(408) 730-7770
Town Staff Contact:
Debra J. Figone, Town Manager
(408) 354-6832
Jenny Haruyama, Administrative Programs
Manager
(408) 399-5768
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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SANTA CLARA COUNTY CITIES
ASSOCIATION -JOINT POLICY
COLLABORATIVE
Diane McNutt
The Santa Clara County Cities Association Joint
Policy Collaborative, consisting of business and
local government representatives, was developed to
address economic development issues with members
of the business community.
4:30-6 p.m.
(Same day as Board Meetings)
April 12
June 7
September 20
Contact Person:
Joanne Benjamin
Interim Executive Director
Santa Clara County Cities Association
505 W. Olive Avenue, Suite 749
Sunnyvale, CA 94086
(408) 730-7770
Town Staff Contact:
Debra J. Figone, Town Manager
(408) 354-6832
Pamela Jacobs, Assistant Town Manager
Danielle Surdin, Economic Vitality Manager
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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SANTA CLARA COUNTY CITIES
ASSOCIATION - LEGISLATIVE ACTION
COMMITTEE
Steve Glickman
Diane McNutt (Alternate)
The Santa Clara County Cities Association
Legislative Action Committee reviews the legislative
priorities the Board of'Directors sets, for the year.
The Committee tracks State/Federal legislation
related to those priorities and makes
recommendations to the Board.
Sunnyvale City Hall
West Conference Room
456 Olive Avenue
Sunnyvale, CA
Meet Monthly
4"' Thursday of the month
5:30 -6:30 p.m.
January 15
February 22
March 22
April 26
May 24
June 28
No Meetings in July & August
September 27
October 25
November 29
Contact Person:
Joanne Benjamin
Interim Executive Director
Santa Clara County Cities Association
505 W. Olive Avenue, Suite 749
Sunnyvale, CA 94086
(408) 730-7770
Town Staff Contact:
Debra J. Figone, Town Manager
(408) 354-6832
Jenny Haruyama, Administrative Programs
Manager - Office of the Town Manager
(408) 399-5768
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should he Town Council Representatives
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SANTA CLARA VALLEY WATER DISTRICT
COMMISSION
Mike Wasserman
Diane McNutt (Alternate)
The Santa Clara Valley Water District Commission
serves in an advisory capacity regarding water-
related matters. The Santa Clara Valley Water
District is responsible for the storm drain systems
on the valley floor.
SOLID WASTE MANAGEMENT JOINT
POWERS AGENCY (JPA) BOARD OF
DIRECTORS
Steve Glickman
Mike Wasserman (Alternate)
The Solid Waste Management Joint Powers Agency
(JPA) Board of Directors reviews issues related to
the solid waste management franchise, disposal,
recycling, and yard waste agreement.
Note: 2005 Appointee Will be Committed to Serve
for Two Years
Santa Clara Valley Water District Offices
5750 Almaden Expressway - Board Room
San Jose, CA
Meet Quarterly - 4`" Wednesday of the month
11:30 lunch; meeting at 11:50 a.m. - 1:50 p.m.
January
April
July
October
Contact:
Natalie Dominguez, Board Administrative Assistant
Santa Clara Valley Water District
5700 Almaden Expressway
San Jose, CA 95118
(408) 265-2607 X 2659
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works
(408) 399-5770
Monte Sereno City Hall
Meet Quarterly
1 s` Thursday - 5:00 p.m.
February 1
May 3
August 2
November
Contact:
Scott Hobson, Executive Director
West Valley Solid Waste Management Authority
Hilton, Farnkopf, and Hobson933 West 2200 North
Pleasant Grove, UT 84062
(801) 369-3915
Town Staff Contact:
Regina Falkner, Director of Community Services
(408) 354-6888
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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VTA POLICY ADVISORY COMMITTEE
Steve Glickman
Diane McNutt (Alternate)
The VTA Policy Advisory Committee provides
policy advise to the VTA Board. The VIA Board is
comprised of elected officials from each city and the
County.
Santa Clara Valley Transportation Authority
3331 N. First, Building B - Room B-104
San Jose, CA 95134-1906
Meet monthly
2nd Thursday of the month
4:00 p.m.
January 11
February 8
March 8
April 12
May 10
June 14
July 12
August 9
September 13
October 11
November 8
December 13
Contact:
Jacqueline Golzio
Board Assistant
Santa Clara Valley Transportation Authority (CMP)
3331 N. First Street
San Jose, CA 95134
(408) 546-7977
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works
(408) 399-5770
-Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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WEST VALLEY SANITATION DISTRICT
BOARD OF DIRECTORS
Diane McNutt
Mike Wasserman (Alternate)
The West Valley Sanitation District Board of
Directors oversees the treatment o f sewage, for the
cities of Campbell, Cupertino, Los Gatos, Monte
Sereno, and Saratoga
West Valley Sanitation District
100 E. Sunnyoaks Avenue
Campbell, CA 95008
Meet 2nd & 4t1i Wednesday of the Month (Varies)
6:00 p.m.
January 11
Contact Person:
Joanna Fuller, District Secretary
West Valley Sanitation District
100 E. Sunnyoaks Avenue
Campbell, CA 95008
(408) 378-2407
Town Staff Contact:
Kevin Rohani, Interim Director of Parks & Public
Works
(408) 399-5770
*Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
**If Possible, Mayor and Vice Mayor should be Town Council Representatives
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2007 COUNCIL COMMITTEE APPOINTMENTS
AD HOC COUNCIL LIAISON ASSIGNMENTS
Poliev Guidance to Staff
Highway 9 Barbara Spector, Mike Wasserman
Cable TV Advisory Committee Steve Glickman, Mike Wasserman
Civic Center Master Plan/Community Advisory Committee Joe Pirzynski, Diane McNutt
Dittos Lane Housing Project Steve Glickman, Barbara Spector
Town Representation on Community Initiatives
Alive and Loving Life
(No assignment at this time. The status of
Alive and Loving Life as a community
initiative is under review)
Character Education Task Force Diane McNutt, Mike Wasserman
Katrina Consortium Diane McNutt, Mike Wasserman
Mayor/Vice Mayor Assignments
Council Appointee Performance Review Process Joe Pirzynski, Barbara Spector
Youth Commission Joe Pirzynski, Barbara Spector
'Town Committee - Requires Posting of Agenda 72 Hours Before Meeting
"If Possible, Mayor and Vice Mayor should be Town Council Representatives
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ATTACHMENT 2