06 Staff Report - Blossom Hill Road Sidewalk ConstructionN of MEETING DATE: 11/6/06
ITEM NO:
COUNCIL AGENDA REPORT
!ps' G ASpS
DATE: OCTOBER 24, 2006
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: PROJECT 400-0712 (PW JOB NO. 06-11) BLOSSOM HILL ROAD SIDEWALK
CONSTRUCTION (UNIVERSITY AVENUE TO WEST ROBERTS ROAD)
A. ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR THE BLOSSOM HILL ROAD SIDEWALK CONSTRUCTION AND
AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BID
B. AUTHORIZE BUDGET ADJUSTMENT OF $22,000 TO INCREASE
PROJECT BUDGET TO $117,000
C. AUTHORIZE USE OF $52,000 FROM RESERVE FOR CAPITAL
PROJECTS FUNDS FOR PROJECT 400-0712
RECOMMENDATION:
1. Adopt Resolution approving plans and specifications for the Blossom Hill Road Sidewalk
Construction and authorize staff to advertise the project for bid.
2. Authorize budget adjustment of $22,000 to increase project budget to $117,000.
3. Authorize use of $52,000 from Reserve for Capital Project funds for Project 400-0710.
BACKGROUND:
The adopted Capital Improvement Program designates funding for the Blossom Hill Road
Sidewalk Construction and is consistent with the Town's goals to improve public safety. This
project will install a sidewalk and curb and gutter on the south side of Blossom Hill Road,
between University Avenue and West Roberts Road across from Oak Meadow Park. Although
an existing sidewalk is located on the north side of Blossom Hill Road next to Oak Meadow
Park, some pedestrians tend to use the opposite side of the road along curb line where there is no
designated pedestrian walkway. Additionally, there are no designated bicycle lanes on either side
of this short section of roadway; bicycle lanes end and begin at the West Roberts Road
intersection on Blossom Hill Road.
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E. CUR
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PREPARED BY: e0i
r of Parks and Public Works
NAME\COUNCIL REPORTS\06-1 I.b.h.road.sidewalk.construction.p&s..doc
Reviewed by: . ` , Assistant Town Manager -nLTown Attorney
Clerk Administrator nance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-11 - BLOSSOM HILL ROAD SIDEWALK
CONSTRUCTION (UNIVERSITY AVENUE TO WEST ROBERTS ROAD)
PROJECT 400-0712
OCTOBER 24, 2006
DISCUSSION:
Staff evaluated several options to provide a sidewalk along the south side of Blossom Hill Road
from University Avenue to West Roberts Road while minimizing impacts to the operation of the
road and adjacent properties. The recommended plan would reduce the number of travel lanes on
eastbound Blossom Hill Road from two lanes to one lane. This transition will take place
gradually between University Avenue and West Roberts Road. This alignment will provide room
on the south side of Blossom Hill Road for installation of a sidewalk and bicycle lane, and a
bicycle lane for the north side. A new curb and gutter will be installed to accommodate the new
sidewalk. There will not be any impacts to the retaining wall that is located along the back of
curb in front of an apartment building. The new sidewalk will be extended across the Los Gatos
Creek Bridge and will end at the Blossom Hill Road intersection with West Roberts Road.
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on the Friday before the Council meeting. Construction is anticipated to start
in January 2007 and will take approximately 4 weeks to complete, assuming no rain delays.
CONCLUSION:
It is recommended that the Council adopt the attached Resolution approving plans and
specifications for the Blossom Hill Road Sidewalk Construction project and authorize staff to
advertise the project for bids. If Council approves the Blossom Hill Road Sidewalk Construction
project, it will be advertised and a construction contract will be presented for Council award on
December 18, 2006.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
The current adopted budgeted funding for this project is $95,000, including $50,000 in GFAR
and $45,000 in planned Community Benefit Assessment from two adjacent development
projects. Community benefit assessments are required contributions attached as a condition of
approval for a development project which are used to fund Town capital improvement projects to
mitigate impacts in the vicinity of the development. Typically, assessments are contributed to
the Town prior to the issuance of a development's building permit.
The Blossom Hill Sidewalk project budget included two anticipated benefit assessments. A
$15,000 assessment is scheduled to be received from an approved multiple unit subdivision
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-11 - BLOSSOM HILL ROAD SIDEWALK
CONSTRUCTION (UNIVERSITY AVENUE TO WEST ROBERTS ROAD)
PROJECT 400-0712
OCTOBER 24, 2006
development at the corner of Blossom Hill Road and Roberts Road in approximately four
months, due at the time the parcel map is recorded. However, the remaining $30,000 assessment
that was to come from an office building development located across the street from Oak
Meadow Park is not viable at this time, as that development is indefinitely on hold with the
property listed for sale. If this property is developed in the future under the same approved
plans, the community benefit will be programmed for other infrastructure enhancements in the
area. If the approved plans are not pursued, staff will revisit this assessment in line with future
developments projects.
To complete the improvement project this fiscal year, replacement funding is required. In
addition, due to increased materials costs and need for contingency, the revised cost to complete
this project has increased by $22,000. The combination of the $22,000 increase in cost and the
contribution shortfall of $30,000 creates a total funding shortfall of $52,000. A $52,000 funding
adjustment is requested. It is recommended to authorize the use of $52,000 from the Reserve for
Capital Project for this project (400-0712), as described in the following chart:
BLOSSOM HILL ROAD SIDEWALK PROJECT
Expended/
Budget
Budget Encumbered
Revised
FY 2006/07 Fiscal Impact
Funding
Adjustment To Date
Budget
Project: 400-0712
GFAR 50,000
50,000
Project: 400-0712
Community Benefit 45,000
(30,000)
15,000
Project: 400-0712
Reserve for Capital P't
52,000
52,000
TOTALS
95,000
22,000 -
117,000
TOTAL EXPENDITURES BY CATEGORY:
Staff Labor
Materials
Engineering Design
Construction Management
Construction
Construction Contingency
TOTALS
_
A ttnAmente-
Resolution approving plans and specifications for the Blossom Hill Road Sidewalk Construction
project.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
PPW JOB NO. 06-11 BLOSSOM HILL ROAD SIDEWALK CONSTRUCTION
(UNIVERSITY AVENUE TO WEST ROBERTS ROAD)
AND AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Blossom Hill Road Sidewalk Construction
project (University Avenue to West Roberts Road) have been prepared by the Town Engineer
and duly filed with the Clerk Administrator; and
WHEREAS, the Town Council of the Town of Los Gatos has reviewed said plans and
specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council hereby approves
the plans and specifications for the Blossom Hill Road Sidewalk Construction project.
BE IT FURTHER RESOLVED THAT the Clerk Administrator is hereby authorized
and directed to advertise the Blossom Hill Road Sidewalk Construction project for bids in the
manner prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the 6th day of November, 2006 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA