02 Staff Report - PPW Job No. 06-22tow N 0 MEETING DATE: 10/2/06
ITEM NO:
loS..GA~os COUNCIL AGENDA REPORT OOQM
DATE: SEPTEMBER 19, 2006
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: PPW JOB NO. 06-22 - CIVIC CENTER BUILDING LEAK REPAIRS AND
WATERPROOFING - PROJECT 400-0703
A. ADOPT RESOLUTION ACCEPTING WORK OF TAURUS ROOF
SERVICES, INC., DBA WATERPROOFING ASSOCIATES AND
AUTHORIZING THE TOWN MANAGER TO EXECUTE
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
FOR RECORDING BY THE, CLERK ADMINISTRATOR
B. AUTHORIZE BUDGET ADJUSTMENT IN THE AMOUNT OF $3,732
TO INCREASE BUDGET FOR PROJECT 400-0703 TO $113,732
C. AUTHORIZE BUDGET TRANSFER OF $3,732 FROM BUILDING
MAINTENANCE FUND TO PROJECT 400-0703
RECOMMENDATION:
1. Adopt resolution accepting work of Taurus Roof Services, Inc., DBA Waterproofing
Associates and authorizing the Town Manager to execute Certificate of Acceptance and
Notice of Completion for recording by the Clerk Administrator.
2. Authorize budget adjustment of $3,732 to increase budget for Project 400-0703 to
$113,732
3. Authorize budget transfer of $3,732 from Building Maintenance Fund Balance to Project
400-0703
BACKGROUND:
The project involved the removal of a four inch concrete surface layer in the affected areas of the
Civic Center; outside the north entrance to the Public Library, the upper deck area east of the
Town Hall, and the deck at the southeast corner of the Town Hall. This project also involved
demolition, removal, and replacement of the waterproof membrane, additional flashing, concrete
replacement, and enlarging four deck drain surfaces adjacent to the plaza level fountain to
facilitate unimpaired deck drainage.
PREPARED BY: JOHN E. CURTIS r~
Director of Parks and Public Works
N:AME\COUNCIL REPORTS\06-22.building.leak.repairs.waterproofing.taurus.cert.doc
Reviewed by: ;-Assistant Town Manager Town Attorney
Clerk Administrator. Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-22 - CIVIC CENTER BUILDING LEAK REPAIRS AND
WATERPROOFING - PROJECT 400-0703
SEPTEMBER 19, 2006
DISCUSSION:
On July 1, 2006, during legislative recess of the Council, the Town Manager awarded the
contract for this work to Taurus Roof Services, Inc., DBA Waterproofing Associates, in the
amount of $108,980, as the lowest responsible bidder. The FY 2006-07 CIP project budget was
approved for $110,000.
During the course of the demolition component of the project, unforeseen concrete thickness was
discovered requiring additional work outside of the original scope of work, resulting in an
additional expense to the project in the amount of $4,752 over the contract. As the budget was
approved for S 110,000 and the final cost amounted to $113,732, which exceeds the CIP budget,
staff recommends increasing the project budget to $113,732 and transferring $3,732 from the
Building Maintenance Fund to the Civic Center Building Leak Repairs Project 400-0703.
The contracted work has been completed by Taurus Roof Services, Inc., DBA Waterproofing
Associates and is accepted by the Parks and Public Works Department. Ten percent of the
faithful performance bond will remain in effect for a period of two years to guarantee any needed
repair and/or replacement caused by defective materials and workmanship. The execution and
recordation of the Certificate of Acceptance is now required to finalize the Town's acceptance of
the project. Staff recommends that the Certificate of Acceptance and Notice of Completion be
executed and recorded.
CONCLUSION:
Staff recommends that Council approve the Certificate of Acceptance and Notice of Completion
for recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This project Categorically Exempt (Section 15301(c) and (d) of the State CEQA Guidelines.
FISCAL IMPACT:
This project was approved in the FY 2006-07 Capital Improvement Program as an Infrastructure
and Facilities Improvement Project 0703 with a budget of $110,000. The final cost of this project
is $113,732. A transfer of $3,732 from the Building Maintenance Fund to Project (400-0703)
will provide necessary funding as shown below:
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-22 - CIVIC CENTER BUILDING LEAK REPAIRS AND
WATERPROOFING - PROJECT 400-0703
SEPTEMBER 19, 2006
CIVIC CENTER LEAK REPAIRS
Remaining
Approved
Amount of
Revised
Revised Budget
FY 2006/07 Fiscal Impact
Budget
Transfer
Budget
Project Cost If Approvei
Project: 400-0703
110,000
110.000
110,000 -
Transfer in from Fund 695
-
3,732
3,732
3,732
TOTALS
110,000
3,732
113,732
113,732 -
TOTAL EXPENDITURES BY CATEGORY:
Staff Labor
Engineering Design
Construction -Contract 108,980
Additional Work - 4.752
TOTAL - 113,732
Attachments:
Resolution accepting work of Taurus Roof Services, Inc., DBA Waterproofing Associates (with
Exhibit A) Certificate of Acceptance and Notice of Completion.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
ACCEPTING WORK OF
TAURUS ROOF SERVICES, INC.,
DBA WATERPROOFING ASSOCIATES
FOR PPW JOB NO. 06-22 - CIVIC CENTER BUILDING LEAK REPAIRS
AND WATERPROOFING
AND AUTHORIZING THE TOWN MANAGER TO EXECUTE
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
FOR RECORDING BY CLERK ADMINISTRATOR
WHEREAS, on July 1, 2006, during legislative recess of the Town Council, the Town
Manager awarded the contract for this work to Taurus Roof Services, Inc., DBA Waterproofing
Associates, as the lowest responsible bidder; and
WHEREAS, Taurus Roof Services, Inc., DBA Waterproofing Associates substantially
completed the project in conformance with the Town's informal bid process and pursuant to
Council approval; and
WHEREAS, ten percent of the performance bond provided by Therma Corporation shall
remain in place for two years until October 2, 2008 to guarantee the work; and
WHEREAS, the work on PPW Job No. 06-22 - Civic Center Building Leak Repairs and
Waterproofing is hereby accepted as complete pursuant to the plans and specifications for the
project.
NOW THEREFORE BE IT RESOLVED, that the Town Manager is authorized and
directed to execute the Certificate of Acceptance and Notice of Completion attached as (Exhibit
A) hereto.
BE IT FURTHER RESOLVED, that the Clerk Administrator is directed to transmit this
Certificate of Acceptance and Notice of Completion to the Recorder of Santa Clara County for
recording.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 2nd day of October, 2006 by the following vote.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
ATTEST:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
RECORDING REQUESTED BY:
TOWN OF LOS GATOS
PLEASE RECORD AND RETURN TO:
Clerk Administrator
P.O. Box 949
Los Gatos, CA 95031
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
PPW JOB NO. 06-22-CIVIC CENTER BUILDING LEAK REPAIRS AND
WATERPROOFING
TO WHOM IT MAY CONCERN:
We do hereby certify that Taurus Roof Services, DBA Waterproofing Associates substantially
completed the work on August 27, 006, called for in the agreement with the Town of Los Gatos
dated July 10, 2006. The work is outlined in the Town's informal bid process prepared by the
Town of Los Gatos and generally consisted of furnishing all labor, materials, tools, equipment,
and services required for completion of the PPW Job No. 06-22 - Civic Center Building Leak
Repairs and Waterproofing located in the TOWN OF LOS GATOS, County of Santa Clara, State
of California and was completed, approved and accepted October 2, 2006.
The Surety accompanying the contract/agreement is the International Fidelity Insurance
Company.
Bond No.: 0430396
Date: July 11, 2006
TOWN OF LOS GATOS
By:
Director of Parks and Public Works
By:
Town Manager
EXHIBIT A
I, DEBRA J. FIGONE, the Town Manager of the Town of Los Gatos, have read the
foregoing CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION and know
the contents thereof. The same is true of my own knowledge, except as to the matters which are
therein alleged on information or belief, and as to those matters I believe it to be true.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration
was executed on 2006 at Los Gatos, California.
DEBRA J. FIGONE, TOWN MANAGER
Town of Los Gatos
RECOMMENDED BY:
Director of Parks and Public Works
APPROVED AS TO FORM:
Town Attorney
Date:
Date:
TOWN OF LOS GATOS, CALIFORNIA, ACKNOWLEDGEMENT
State of California
County of Santa Clara
On before me, MARLYN RASMUSSEN, Clerk Administrator, personally appeared
DEBRA J. FIGONE, Town Manager, personally known to me to be the person whose name is
subscribed to the within instrument and acknowledged to me that he/she executed the same in
his/her authorized capacity, and that by his/her signature on the within instrument the entity upon
behalf of which the person acted, The Town of Los Gatos, executed the instrument.
WITNESS my hand and official seal:
Clerk Administrator of the Town of Los Gatos
Los Gatos, California
CAPACITY CLAIMED BY SIGNER:
Municipal Officer of the Town of Los Gatos
DESCRIPTION OF ATTACHED DOCUMENT:
Title of Document: Certificate of Acceptance and Notice of Completion
PPW Job No. 06-22 - Civic Center Building Leak Repairs and
Waterproofing
Number of Pages: 2
Date of Document:
Signer(s) Other than Named Above: None
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