06 Staff Report - PPW Job No. 06-07~i W N 0~
DATE:
TO:
FROM:
- - - - - - SUBJECT:-
COUNCIL AGENDA REPORT
SEPTEMBER 12, 2006
MAYOR AND TOWN COUNCIL
DEBRA J. FIGONE, TOWN MANA
JOB NO 0&07---
FOR FISCAL YEAR 2006-07 - PROJECT
MEETING DATE: 9/18/06
ITEM NO:
A. ADOPT RESOLUTION DECLARING CB CONSTRUCTION COMPANY
TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT AND
AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF
$68,920.75
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY UP TO AN
AMOUNT OF $10,000
RECOMMENDATION:
1. Adopt resolution declaring CB Construction Company to be the lowest responsible
bidder on the project and award a construction contract in the amount of $68,920.75.
2. Authorize staff to execute future change orders to the construction contract as necessary
up to an amount of $10,000.
BACKGROUND:
This project funds the annual repair and replacement of damaged curbs, gutters, and sidewalks
throughout Town. Locations for repair and replacement work are identified throughout the year
by Parks and Public Works Department staff and requests received from the public. The primary
cause of damage to the concrete curb, gutter, and sidewalks are tree roots near such facilities.
In conjunction with the replacement of damaged concrete, tree roots are also pruned to minimize
further damage to the new curb, gutter, and sidewalks.
PREPARED BY: 10HN E. CURTIS
Director of Parks and Public Works
N, AB &E\COUNCIL REPORTS\06-07.curb.gutter.sw.awd.o£contract.doc
Reviewed by: Assistant Town Manager Town Attorney
Clerk Administrator _MD
Lyinance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-07 - CURB GUTTER & SIDEWALK REPLACEMENT
FOR FISCAL YEAR 2006-07 - PROJECT 0349
SEPTEMBER 12, 2006
DISCUSSION:
Staff prepared plans and specifications for these improvements. Three (3) bids for the Curb,
Gutter, and Sidewalk Replacement project were received on September 6, 2006. A summary of
the bids received is attached to this report.
Staff has checked all of the bids received and has determined that CB Construction Company
is responsible and that its bid is responsive. It is recommended that the Council adopt the
attached Resolution declaring CB Construction Company to be the lowest responsible bidder on
this project and award a construction contract in the amount of $68,920.75.
Further, it is recommended that Council authorize staff to execute future change orders to the
construction contract up to an amount of $10,000, for a total project amount of $78,921. Given
the variables associated with this type of construction, this change order amount is adequate to
cover the cost of unforeseen circumstances that may arise during the course of construction,
and/or for additional quantities of work that may exceed those included in the awarded contract.
The construction of this project is anticipated to be completed by November 2006.
CONCLUSION:
Staff recommends that the Council accept the staff recommendations noted above.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
Funding is available from the FY 2006-07 Curb, Gutter and Sidewalk Project as follows:
FY 2006-07 CURB, GUTTER AND SIDEWALK PROJECT
Remaining
Budget
YTD
Available Project
Budget
FY 2006/07 Fiscal Impact Funding
Expenditures
Funding Amount
If Approved
Project Funds 400-0349 138,232
35,000
103,232 78,921
24,311
TOTALS 138,232
35,000
103,232 78,921
24,311
TOTAL EXPENDITURES BY CATEGORY:
Staff Labor
Materials
Construction
- 68,921
- 10,000
TOTALS - 78,921
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 06-07 - CURB, GUTTER, & SIDEWALK REPLACEMENT
FOR FISCAL YEAR 2006-07 - PROJECT 0349
SEPTEMBER 12, 2006
Attachments:
1. Resolution awarding construction contract (Exhibit A) to CB Construction Company
2. Bid Summary
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AWARDING A CONSTRUCTION CONTRACT TO
CB CONSTRUCTION COMPANY
FOR PPW JOB NO. 06-07
CURB, GUTTER, AND SIDEWALK REPLACEMENT
FOR FISCAL YEAR 2006-07
WHEREAS, bids were sought in conformance with State and Town law for PPW Job
- --No. 06=07-- Curb;-Gutter,-and Sidewalk-Replacement-Project-,--and-
WHEREAS, - - - -
CB Construction Company submitted the lowest bid which the Town
Council deems to be responsive to the Town's solicitation.
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los
Gatos, County of Santa Clara, State of California, that CB Construction Company
is declared to be the lowest responsible bidder for PPW Job No. 06-07- Curb, Gutter, and
Sidewalk Replacement Project.
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and
directed to execute a construction contract (Attached as Exhibit A) for said project on behalf of
the Town in the amount of $68,920.75.
BE IT FURTHER RESOLVED, that staff is authorized to execute future change orders,
as necessary, up to an amount of $10,000.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 18th day of September, 2006, by the following vote:
COUNCIL MEMBERS:
AYES :
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS/
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CONTRACT
THIS AGREEMENT is between the Town of Los Gatos (hereinafter referred to as
"Owner") and CB Construction Company (hereinafter referred to as "Contractor"). Owner and
Contractor, for the consideration hereinafter named, agree as follows:
A. SCOPE OF WORK
Contractor shall furnish all materials and perform all of the work for the construction of PPW
Job No. 06-07 - Curb, Gutter, and Sidewalk Replacement Project for Fiscal Year 2006-07 in
accordance with the Contract Documents.
B. CONTRACT PRICE
As full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this Contract, also for all loss or damage arising out of the nature of the work
aforesaid, or from the actions of the elements, or from any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution of the work until its acceptance by Owner,
and for all risks of every description connected with the Work, also for all expenses incurred by
or in consequence of the suspension or discontinuance of work, and for well and faithfully
completing the Work, and the whole thereof, in the manner and according to the Contract
Documents, Owner shall pay (sixty eight thousand nine hundred twenty dollars and seventy five
cents)($68,920.75), which shall supersede any other amount specified in the Contract
Documents.
C. CONTRACT DOCUMENTS
All rights and obligations of Owner and Contractor are fully set forth and described in the
Contract Documents. All parts of the Contract Documents are intended to be correlated so that
any work called for in one part and not mentioned in the other, or vice versa, is to be executed
the same as if mentioned in all said documents. The Contract Documents are defined in Part I,
Section 1-1.01(A) of these Specifications and are incorporated herein by reference the same as
though set out in full
D. BEGINNING OF WORK
Following the execution of this Contract and the approval of bonds and insurance policies and
certificates, Owner shall issue a Notice to Proceed with the Work. Commencing work or the
entrance of equipment or materials on the site of the Work by Contractor before receipt of the
Notice to Proceed is at the sole risk and expense of Contractor, and the Contractor shall be fully
liable for any damage or injury sustained by Owner or third persons resulting there from.
E. TIME OF COMPLETION
The Work called for herein shall be fully completed by (30) working days of Contractor's receipt
of the Notice to Proceed.
F. CORRECTION OF WORK AFTER ACCEPTANCE AND FINAL PAYMENT BY
TOWN
Contractor shall remedy any defects due to faulty materials and/or workmanship and pay for any
damages to other work and/or existing facilities resulting there from which shall appear within a
period of 2 years from the date of recording of the Notice of Completion.
G. LIQUIDATED DAMAGES
The undersigned has reviewed and is thoroughly familiar with the appropriate sections of the Contract
and Part II, Section 8-1.03 of these Specifications pertaining to liquidated damages
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
day of , 20
TOWN OF LOS GATOS, by:
CONTRACTOR, by:
CB Construction Company
Debra J. Figone, Town Manager
RECOMMENDED BY:
John E. Curtis
Director of Parks and Public Works
(Signature)
(Print Name)
(Address)
APPROVED AS TO FORM:
Orry P. Korb, Town Attorney
(City, State, Zip)
ATTEST:
Clerk Administrator
(Contractor's License Number)
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