10 Staff Report - Amend Capital Improvement ProgramtpW N 0
~o oS COUNCIL AGENDA REPORT
MEETING DATE: 8/21/06.
ITEM NO: I
l
DATE: AUGUST 17, 2006
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: A. AMEND CAPITAL IMPROVEMENT PROGRAM BUDGET TO
ADVANCE PPW JOB NO. 06-15, KNOWLES DRIVE RAILROAD
CROSSING IMPROVEMENT PROJECT FROM THE PLANNED
PROJECT TIMELINE OF FISCAL YEAR 2009/10 TO THE
CURRENT FISCAL YEAR 2006/07.
B. AUTHORIZE BUDGET REVENUE ADJUSTMENT OF $22,700
RECEIVED FROM COMMUNITY DONATIONS TO THE
KNOWLES DRIVE RAILROAD CROSSING IMPROVEMENT
PROJECT.
C. AUTHORIZE BUDGET EXPENDITURE ADJUSTMENT OF
$22,700 FOR THE KNOWLES DRIVE RAILROAD CROSSING
IMPROVEMENT PROJECT.
RECOMMENDATION:
1. Amend Capital Improvement Program Budget to advance PPW Job No. 06-15,
Knowles Drive Railroad Crossing Improvement Project ' from the planned project
timeline of fiscal year 2009/10 to the current fiscal year 2006/07.
2. Authorize budget revenue adjustment of $22,700 received from community donations
to the Knowles Drive Railroad Crossing Improvement Project.
3. Authorize budget expenditure adjustment of $22,700 for the Knowles Drive Railroad
Improvement Project.
BACKGROUND:
The Knowles Drive Railroad Crossing Improvement Project is currently approved in the FY
2009/10 Capital Improvement Program to rehabilitate the asphalt roadway abutting the Union
Pacific Railroad crossing on Knowles Drive. The process to coordinate this project with the
railroad was anticipated to be lengthy, therefore was programmed for FY 2009/10. However,
PREPARED BY: JOHN E. CURTIS
.Director of Parks and Public Works
NAB&E\COUNCIL REPORTS\06- l5.railroad.improve.knowles.drive.doc
Reviewed by: Assistant Town Manager Town Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: KNOWLES DRIVE RAILROAD CROSSING IMPROVEMENT PROJECT
AUGUST 17, 2006
staff has successfully obtained authorization to repair'this site from both Union Pacific and Santa
Clara Valley Transportation Agency (VTA), and funding from the nearby Sobrato development
project to enable this project to be completed sooner.
DISCUSSION:
Staff discussions with Union Pacific and Santa Clara Valley Transportation Agency (VTA) to
improve the Town's three railroad crossings have been cooperative and productive this year. As
a result, the railroad crossings on Winchester Boulevard and Wedgewood Drive were repaired by
Union Pacific this past spring. The remaining railroad crossing at Knowles Drive is the only
railroad crossing in Town that remains in poor condition. VTA is providing the Town an
encroachment permit with no fee (it is their right-of-way).
The FY 2009/10 project budget estimated the cost to repair this section of roadway at $60,000.
Staff conducted an informal bid process and received two sealed bids for this project on August
8, 2006. The low bidder was Duran & Venables at $20,500, whereas the higher bid was near the
engineer's estimate. Council approval is necessary to bring the project forward to this fiscal year
and to revise the project's revenue and expenditures.
CONCLUSION:
Staff recommends the Capital Improvement Project Budget for FY 2006/07 include the Knowles
Drive Railroad Crossing Improvement Project. Funding and expenditures is anticipated to be
$20,500 to complete the project, with remaining balance for materials and staff labor expenses.
ENVIRONMENTAL ASSESSMENT:
This project is defined under CEQA, and no further action is required.
FISCAL IMPACT:
This project will be funded with community donations as follows:
KNOWLES DRIVE RAILROAD CROSSING IMPROVEMENTS :
Budget
Budget
Proposed
Remaining
FY 2006/07 Fiscal Impact Funding
Adjustments
Contract
Balance
Knowles Dr RR Crossing -
22,700
20,500
2,200
TOTALS -
22,700
20,500
2,200
TOTAL EXPENDITURES BY CATEGORY:
Staff Labor
1,700
Materials
500
Engineering Design
-
Construction
20,500
TOTALS
22,700