08 Staff Report - PPW Job No. 03-40tow OF
4`° s COUNCIL AGENDA REPORT
~g GASO
MEETING DATE: 8/21/06
ITEM NO: Q
DATE: AUGUST 14, 2006
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: PPW JOB NO. 03-40 - VARIOUS TRAILS PATHWAYS AND PARKS
ASPHALT SURFACE IMPROVEMENTS
ADOPT RESOLUTION TO REJECT BIDS FOR THE VARIOUS TRAILS,
PATHWAYS, AND PARKS ASPHALT SURFACES IMPROVEMENTS
RECOMMENDATION:
Adopt resolution (Attachment 1) to reject bids for the Various Trails, Pathways, and Parks
Asphalt Surfaces Improvements.
BACKGROUND:
The FY 2006-07 Capital Improvement Program designates Proposition 12 Parks Bond funding
for three park projects to improve the 'asphalt pathways, trails and a park's parking lot, and
Operating Budget Landscape and Lighting District Program 2251 funds the, resurfacing of a
pathway. All are consistent with the Town's goals to improve public safety. Specifically, the
projects are: Blossom Hill Park Pathway Resurfacing, Belgatos Park Parking Lot and Pathways
Resurfacing, the Los Gatos Creek Trail Resurfacing, and the Kennedy Meadows Landscape and
Lighting maintenance projects.
The project includes resurfacing various parks pathways, trails, and one park's parking lot, all
maintained by the Town of Los Gatos. Work includes, but is not limited to, slurry seal, overlay,
traffic striping, and digouts of failed pavement sections.
PREPARED BY: HN E. CURTIS
irector of Parks and Public Works
NAME\COUNCIL REPORTS\reject.bids.03-40.varioius.trails.pathways.doc
Reviewed by: Assistant 'own Manager Town Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 03-40 - VARIOUS TRAILS, PATHWAYS, AND PARKS'.
ASPHALT SURFACE IMPROVEMENTS
AUGUST 14, 2006
DISCUSSION:
On August 9, 2006, sealed bids were received from American Asphalt, Duran & Venables, and
O'Grady Paving, Inc. See attached bid summary (Attachment 2). The bids received were deemed
unacceptable on the basis of cost in excess of the project budget. Staff has determined that it
would be more prudent to rebid this project again to receive a better cost.
In order to keep the project within the approved budget, the scope of the bid package has been
-__-changed to eliminate_the-resurfacing of -the -Los-Gatos_CreekTrail,_which_can_be_postponed-for-a_
year without major impacts to the trail and its users. The work on the Belgatos parking lot,
Blossom Hill park pathways, and Kennedy Meadows pathways will be done as a part of this
project due to the immediate need for the repairs and resurfacing of these facilities.
The other change to the bid package is to replace the resurfacing method from a slurry to an
Overkote. Overkote is a specially blended copolymer asphalt emulsion which has outstanding
toughness, color enhancement, fast curing time, greater flexibility, high viscosity, and good
suspension of the aggregates. It is recommended on any asphalt surface where there are high
traffic patterns. Overkote is excellent for commercial and industrial parking lots, airport
runways, traffic safety islands, and service stations. Overkote can be applied at half the price of
slurry seal, and it will be an appropriate choice for resurfacing of these trails and pathways.-
If authorized by the Council, further project scheduling assessment will be accomplished by staff
and the bid package will be re-advertised for a contract to be awarded on October 2, 2006. Staff
anticipates that the actual project can start in October 2006 and be completed by November
2006.
CONCLUSION:
Staff recommends that the Council reject the bids for the Various Trails, Pathways, and Parks'
Asphalt Surface Improvement Project.
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Sections 15301 (D) and 15304(b) of the State
CEQA guidelines.
FISCAL IMPACT:
There is no fiscal impact at this time.
Attachments:
1. Resolution to reject bids for the Various Trails, Pathways, and Parks'. Asphalt Surface Project
2. Bid Summary
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
TO REJECT BIDS FOR PPW JOB NO. 03-40
VARIOUS TRAILS, PATHWAYS, AND
PARKS ASPHALT SURFACE IMPROVEMENT PROJECT
WHEREAS, bids were sought in conformance with State and Town law for PPW Job
No. 03-40 for the Various Trails, Pathways, and Parks' Asphalt Surface Improvement Project;
---and-----' - - -
WHEREAS, American Asphalt, Duran & Venables, and O'Grady Paving, Inc. submitted
bids to the Clerk Administrator on August 9, 2006; and
WHEREAS, the bids submitted were deemed unacceptable on the basis of cost far in
ekcess of the project budget.
NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Los
Gatos, County of Santa Clara, State of California, that Council reject the bids and authorize staff
to rebid PPW Job No. 03-40 - Various Trails, Pathways, and Parks' Asphalt Surface
Improvement Project.
PASSED AND ADOPTED, at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 21st day of August, 2006 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:.
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA .
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTACHMENT 1
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ATTACHMENT 2