03 Staff Report - Approved Actions During Council Recess~Z N O,c
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COUNCIL AGENDA REPORT
DATE: JULY 31, 2006
MEETING DATE: 8/7/2006
ITEM NO: '3
TO: MAYOR AND TOWN COUNCI
FROM: DEBRA J. FIGONE, TOWN MANAGE
SUBJECT:-- ACCEPT REPORT-ON TOWN MANAGER AP ID ACTIONS DURING
COUNCIL RECESS
RECOMMENDATION:
Accept report of actions taken by Town Manager during the official Town Council legislative
recess from July 1, 2006 to August 1, 2006.
BACKGROUND:
On July 1, 2002, the Town Council adopted a resolution authorizing the Town Manager to
execute the following duties during periods of official Town Council recess, in consultation with
the Mayor:
1. Approval of plans and specifications for capital projects and authorization to advertise for
bids.
2. Award of construction contracts and construction contract change orders in excess of the
amount included in the contingency.
3. Execution of agreements and amendments to agreements in excess of $25,000 that
ordinarily require Council approval.
DISCUSSION:
The Town Council tools an official legislative recess from July 1, 2006 to August 1, 2006.
During this recess, and pursuant to authority granted by the Town Council, the Town Manager
executed the following actions, in consultation with the Mayor:
100'atda 44 cekla-1
PREPARED BY: PAMELA S. JACOBS
Assistant Town Manager
PSJ:pg
NAMGR\AdminWorkFiles\2006 Council Reports\2006 Recess Manager Actions.doc
Reviewed by: Assistant Town Manager Town Attorney
Clerk Administrator Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING
COUNCIL RECESS
JULY 31, 2006
Yearly Amendment to MOU for California ID Fingerprint Program ($29,120)
2. Award of Contract - Project 06-22 - Civic Center Building Leak Repairs and
Waterproofing ($108,980)
Taurus Roof Services, Incorporated dba Waterproofing Association
3. Cauital hnproveinent Projects 0720, 0721, and 0723 -Various Trails, Pathwavs and
Park Asphalt Surface Improvement Project
a. Approval of plans and specifications
b. Authorized staff to advertise for bids
In consultation with the Mayor (or the Vice Mayor in her absence), the Town Manager
determined that immediate action on the above items was necessary in order to avoid critical
scheduling delays or additional costs associated with delays. All contract awards and change
order approvals are within budget allocations. All normal bidding practices and processes for
documentation of recommendations were followed.
CONCLUSION:
It is recommended that the Town Council accept this report of actions taken by the Town.
Manager during the Council recess, as authorized by Town Council resolution on July 1, 2002.
ENVIRONMENTAL ASSESSMENT:
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
There is no fiscal impact associated with this action.