05 Staff Report - 2006-2007 Storm Water Management BudgetMEETING DATE: 6/5/06
t°W" 0 ITEM NO.
COUNCIL AGENDA REPORT
!ps G NA
DATE: MAY 11, 2006
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: APPROVE 2006-2007 STORM WATER MANAGEMENT BUDGET, AND
AUTHORIZE THE WEST VALLEY SANITATION DISTRICT TO COLLECT
PROGRAM RELATED FEES ON BEHALF OF THE TOWN
RECOMMENDATION:
Approve the FY 2006-2007 Storm Water Management Budget, and authorize the West Valley
Sanitation District to collect program related fees on behalf of the Town.
BACKGROUND:
In 1994, the Town of Los Gatos, and the cities of Campbell, Monte Sereno and Saratoga entered
into an agreement with the West Valley Sanitation District (WVSD) to collect a fee from property
owners to fund various activities related to the Nonpoint Source Pollution Prevention Program. Each
year the Town and the WVSD cooperatively develop an annual work plan that, among other things,
establishes the basis for the fee collected by the District.
In August 1995, the Santa Clara Valley Nonpoint Source Pollution Control Program (Countywide
Program) was reissued a Municipal Storm Water National Pollution Discharge Elimination System
(NPDES) permit by the Regional Water Quality Control Board. The permit was valid for 5 years and
a new permit through 2005 was issued in February 2001, with an amendment to Provision C.3 (New
& Redevelopment) effective October 17, 2001. The Program is made up of fifteen co-permittees
comprised of thirteen cities and towns, the county, and the Santa Clara Valley Water District. The
Program, which has gone through significant organizational and operational changes over the past
few years, is now called the Santa Clara Valley Urban Runoff Pollution Prevention Program
(SCVUPPP). Its current direction is to perform regional type services, and technical studies, and
return all other permit requirements to the individual cities and towns (co-permittees).
(C
PREPARED BY: ?HN E. CURT IS
r of Parks and Public Works
Reviewed by: Assistant Town Manager Attorney Clerk Administrator
Finance Community Development Revised: 5/11/06 11:12 am
Reformatted: 5/30/02 NAME\COUNCIL REPORTS\NPSBUD.06.wpd
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: APPROVE 2006-2007 STORM WATER MANAGEMENT BUDGET
MAY 11, 2006
DISCUSSION:
The principal objective of the program is to prevent debris and hazardous materials from entering
the storm drain system and hence reach the bay. This is accomplished by regular sweeping of the
streets and parking lots and disposing of collected material in a safe and secure manner.
The West Valley Sanitation District, along with the Town and the cities of Campbell, Monte Sereno,
and Saratoga have consolidated local program efforts by creating the "West Valley Clean Water
Program" (WVCWP). The WVCWP has increased administrative efficiency, reduced duplication
of effort, and offers a unified stronger voice to represent the interests of the West Valley cities at the
countywide program level and before regional bodies. It also performs a number of required permit
activities on behalf of the Town (most importantly it writes and submits the Town's Annual Report
and Work Plan to the State Regional Water Quality Control Board) and it coordinates the efforts of
other agencies (County Fire District, County Environmental Health Department) that perform
program related activities for the Town. The West Valley Clean Water Program's efforts continue
to focus on developing an enhanced public education effort on streamlining implementation of the
current NPDES permit.
CONCLUSION:
It is recommended that the Council approve the proposed FY 2006-07 Storm Water Management
Program Budget and authorize the West Valley Sanitation District to collect program related fees
on behalf of the Town.
ENVIRONMENTAL ASSESSMENTS:
None. Neither the work plan nor the fees are considered a project under CEQA.
FISCAL IMPACT:
For FY 2006-07, the estimated total revenue to be collected by the West Valley Sanitation District
for Storm Water Program activities is $340,000. The District will retain $171,136 for management
of the West Valley Clean Water Program and for activities it will perform on behalf of the Town.
The remainder, $168,864, is available to pass through to the Town for activities it will perform.
The budgeted revenue for this work is $171,524. This is the sum of funds received from the Clean
Water Program ($168,864) and fees received from Monte Sereno for sweeping their streets on a
quarterly basis ($2,660). This is less than the amount reflected in the proposed FY 2006-07
Operating Budget in Program 2225, Non-Point Source Program, which is $174,060.
The budgeted expenditures for the program exceed the budgeted revenues. In addition to labor and
operating expenses, expenditures include internal service charges and transfers to the General Fund.
The Non-Point Source Program fund will end the fiscal year with $116,760, which is $2,536 less
than the fund amount at the start of the year.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: APPROVE 2006-2007 STORM WATER MANAGEMENT BUDGET
MAY 11, 2006
It is important to recognize that these figures are budget estimates, and that actual costs may be more
controlled by the price of fuel than the mileage of streets being swept. Further, staff continues to
examine ways to reduce operating costs through improved route planning for sweeping and efficient
use of the sweeping equipment.
The annual fee for an average single-family residence, for instance, will remain at $20.37. Because
the fees remain at current levels, no additional authorization is required due to Proposition 218.
Therefore, additional assessments are not being recommended at this time.
Attachments:
1. Proposed FY 2006-07 Non-Point Source Storm Drain Fees
2. Proposed FY 2006-07 West Valley Clean Water Program Expenditures
Distribution:
Bob Reid, Manager/Engineer, West Valley Sanitation District, 100 East Sunnyoaks Avenue,
Campbell, CA 95008
Cheri Donnelly, Program Manager, West Valley Clean Water Program, 18041 Saratoga-Los
Gatos Road, Monte Sereno, CA 95030-4299
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Municipal Budget Detail FY06-07
West Valley Clean Water Program
FY 2005-06 FY 2006-07
Item Current I Proposed
West Valley Clean Water Program
1. WVCWP Staff
A. Proqram Mqr - shared by 4 Cities/Town
B. Admin Support Part-time < 20 hrs week
C. IC/ID Inspector Part-time < 20 hrs week
D. * Payroll Expense - SDI, Medicare, SS
2. NPDES Compliance by WVCWP
A. URMP Support & Staff Traininq
B. C3 Technical Assistance (NDC)
3. PI/P - Public Education Proqram
A. Public Outreach Coordinator - Part-time
B. Brochures/Promotional Items/Projects
4. SCC Fire - Industrial/Commercial Inspection Pqm
By Contract Agreement: Cmpbl $8K, LG $5K, Sar $lK
5. Facility Expenses
A. Office Rent
B. Buildinq Maintenance/Repair
C. Utilities
6. Proqram Administration & Operation
A. Office Supplies
B. Operatinq Expense & Computer Costs
Subtotal l
Su
Subtotal
Total West Valley Clean Water Progran
7. Permit Fees & SVC Program Management
A. SCVURPP Program Assesment
B. **State NPDES Permit fees
Total SCVURPPP Invoice and NPDES Fees
Total Permit, SCVURPPP & WVCWP
* Payroll expense estimated annually by WVSD
**NPDES fees are invoiced to the city or town.
Saratoga will pay NPDES fees directly.
Campbell's, Los Gatos's and Monte Sereno's NPDES fees
will be paid by the WVSD out of municipal funds.
$
67,000
$
67,000
$
27,000
$
27,000
$
29,000
$
29,000
$
21,400
$
21,400
$
144,400
$
144,400
$
18,500
$
18,500
$
6,600
$
6,600
$
25,100
$
25,100
$
18,000
$
18,000
$
8,000
$
8,000
$
26,000
$
26,000
$
17,000
$
17,000
$
5,050
$
5,050
$
1,300
$
1,300
$
6,000
$
6,000
$
12,350
$
12,350
$
2,800
$
2,800
$
12,000
$
12,000
$
14,800
$
14,800
$
239,650
$
239,650
$
166,806
$
167,250
26,439
$
26,439
$
193,245
$
193,689
$ 432,895 $ 433,339
Page 1
FY06-07
PARKS AND PUBLIC WORKS Program
Urban Runoff - Street Cleaning Program 2225
2004/05 2005/06 2005/06 2005/06 2006/07
Actuals Adopted Adjusted Estimate Budzet
REVENUES
Intergovernmental
45006 Street Sweeping
2,663
2,660
2,660
2,660
2,660
Total Intergovernmental
$2,663
$2,660
$2,660
$2,660
$2,660
Other Sources
48503 Urban Runoff User Fee
155,907
173,670
173,670
173,670
171,400
Total Other Sources
$155,907
$173,670
$173,670
$173,670
$171,400
TOTAL REVENUES
$158,570
$176,330
$176,330
$176,330
$174,060
EXPENDITURES
Salary & Benefits
51100 Staff Salary
61,428
62,700
62,700
62,700
64,200
r 51300 Temporary Employees
0
0
0
0
0
51400 Staff Overtime
3,583
1,100
1,100
3,400
4,200
51700 Other Salary
708
0
0
36,400
0
52000 Fringe Benefits
21,083
28,000
28,000
25,700
28,600
Total Salary & Benefits
$86,802
$91,800
$91,800
$128,200
$97,000
Operating Expenses
60505 Maintenance Uniforms & Safety Gear
161
250
250
500
500
60513 Office Supplies
77
100
100
100
100
60535 Uniforms
5
250
250
0
0
60549 Supplies - General
3,528
800
800
6,000
3,000
61039 Street Sweeping Services
9,971
10,000
10,000
1,000
1,000
61060 Uniform Laundry Service
243
200
200
200
200
62810 Employee Travel & Training
67
200
200
200
500
69206 Annual Immunizations
0
0
0
100
100
70020 Gas @ Service Center
7,554
6,000
6,000
6,000
7,000
74020 Water
1,381
1,400
1,400
2,500
2,500
74034 :Mobile Phones
424
420
420
450
450
Total Operating Expenses
$23,411
$19,620
$19,620
$17,050
$15,350
Internal Service Charges
80601 Equipment Replacement
29,100
29,100
29,100
29,100
29,100
80620 Self Insurance
4,410
4,300
4,300
5,100
4,600
80687 MIS Business Administration
1,310
1,300
1,300
1,500
1,400
80690 Vehicle Maintenance
3,700
4,200
4,200
4,200
4,300
Total Internal Service Charges
$38,520
$38,900
$38,900
$39,900
$39,400
TOTAL EXPENDITURES
$148,733
$150,320
$150,320
$185,150
$151,750
PARKS AND PUBLIC WORKS Program
Urban Runoff - Street Cleaning Program 2225
2004/05 2005/06 2005/06 2005/06 2006/07
Actual,,; Adopted Ada usted Estimate Budget
TRANSFERS
Fund Transfers Out
99100 To General Fund 25,730 26,010 26,010 26,010 22,310
Total Fund Transfers Out $25,730 $26,010 $26,010 $26,010 $22,310
TRANSFERS OUT $25,730 $26,010 $26,010 $26,010 $22,310