09 Staff Report - Los Gatos Almaden Roads Projects°wN 0 MEETING DATE: 5/1/06
ITEM NO.
°s GAt° COUNCIL/AGENCY AGENDA REPORT
DATE: APRIL 26, 2006
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: DEBRA J. FIGONE, TOWN MANAGER/EXECUTIVE DIRECTOR
SUBJECT: MAIN STREET STREETSCAPE AND RESURFACING MAIN STREET AND
LOS GATOS ALMADEN ROADS PROJECTS
A. ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR THE MAIN STREET STREETSCAPE AND RESURFACING OF
MAIN STREET AND LOS GATOS ALMADEN ROADS PROJECTS
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR
BIDS'
B. AUTHORIZE BUDGET ADJUSTMENT TO TRANSFER $142,940
FROM PROJECT ACCOUNT 930-0344 TO ACCOUNT 930-0217
RECOMMENDATION:
1. Adopt resolution approving plans and specifications for the Main Street Streetscape and
Resurfacing of Main Street and Los Gatos Almaden Roads Projects, and authorizing staff to
advertise the project for bids.
2. Authorize budget adjustment to transfer $142,940 from Project Account 930-0344 to
Account 930-0217
BACKGROUND:
This project. is a combination of two projects that have one common grant source: Surface
Transportation Program (STP) grant funding. This project is the final phase of the downtown
improvement project, to install "Villa Hermosa" sidewalks, curb and gutter at specific locations
along Main Street, and to resurface both Main Street and Los Gatos Almaden Roads, combined in
this report due to their common funding from the STP grant.
PREPARED BY: (lirector HN E. CURTIS
' of Parks and Public Works
Reviewed by:,L_Assistant Town Manager Town Attorney Clerk Administrator
Finance Community Development Revised: 4/26/06 9:06 am
Reformatted: 5/30/02 NAM&COUNCIL REPORTS\04-63.main.street.streetscape&resurfacing.p&s.wpd
PAGE 2
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: MAIN STREET STREETSCAPE AND MAIN STREET AND LOS GATOS
ALMADEN ROADS RESURFACING PROJECTS
APRIL 26, 2006
DISCUSSION:
Funding for the majority of this project is through Redevelopment Agency funds. In addition, grant
funding was secured to leverage the Town's ability to pave roadways. With rising oil prices, asphalt
and concrete costs and their related transportation costs are increasing. A combined total of $393,214
in Surface. Transportation Program (STP) grant funding has been awarded as follows: $115,710 to
resurface Main Street, between College and Loma Alta Avenues, and $277,504 to resurface Los
Gatos Almaden Road. The following discussion reviews the two components ofthis report: the Main
Street Improvements and Los Gatos Almaden Road Improvements.
Main Street Improvements: The scope of the work on Main Street includes removal and replacement
of damaged and sub-standard sidewalks from Santa Cruz Avenue to College Avenue. The new
sidewalks will be the Villa Hermosa style to match the rest of the sidewalks in the downtown area.
There are some existing Villa Hermosa sidewalks along Main Street which will not be replaced, as
they are functional and in good condition. The construction of sidewalks will be done in sections
similar to the approach used on Santa Cruz Avenue. Each section will take five days to complete.
It is likely two separate sections will be done in concert, to ensure timely completion of the project.
The sidewalk replacement process will start on Monday with the removal of old sidewalk with the
new sidewalk open to the public on Friday. During this five-day period, staff will make
accommodations for customers to access businesses safely through the construction site, including
pedestrian zones and walkways as needed.
Additionally, the existing traffic signal at University Avenue and Main Street is an outdated signal
system that will be replaced with a new signal system. There will be some roadway base repairs
completed on Main Street in specific sections prior to the final paving, as well as the installation of
underground conduit installation between Loma Alta and the Main Street bridge at College Avenue.
Once all the aforementioned work is completed, an asphalt overlay will be placed on Main Street.
Staff has been working with residents and merchants to determine their needs during the
construction period and to address their concerns related to parking, delivery, traffic, and access.
Two public meetings have been held to date with interested stakeholders to discuss the construction
plans and to get their input as this proj ect moves forward. Similar to the reconstruction of Santa Cruz
Avenue last year, staff will make every effort to complete this project expeditiously, while
addressing the needs of the residents, merchants, and customers to the extent possible.
Main Street will receive an asphalt overlay once the other components (sidewalks, underground
conduit, curb and gutter repair) are completed. This is a simpler project than the work that took
place last year on Santa Cruz Avenue. The asphalt overlay will be completed from Santa Cruz
Avenue to Loma Alta Avenue after localized base and surface repairs are done.
PAGE 3
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: MAIN STREET STREETSCAPE AND MAIN STREET AND LOS GATOS
ALMADEN ROADS RESURFACING PROJECTS
APRIL 26, 2006
In preparation of the asphalt overlay, there will be grinding of the asphalt edge next to the gutter
lines. For this work, parking along Main Street will be restricted. It is anticipated that this work will
take one day to complete.
For the actual paving day, there will also be parking restrictions on Main Street. The paving work
is anticipated to be completed in three days, and parking restrictions will only be applied to a specific
section of the road which will be paved on a given day.
Los Gatos Almaden Road Improvements: Los Gatos Almaden Road is a major collector street with
a high daily vehicle volume, due to its close proximity to residential, school, medical, and business
areas. Resurfacing this street is a priority for several reasons, including preserving the base condition,
maintaining a high-use road and as it met the grant agency's requirements for an asphalt overlay.
This grant, when combined with the Main Street STP grant, provides an opportunity for the Town
to undertake a larger paving project and hopefully to get better bid prices for the project due to
economies of scale. Since both of these grants required environmental clearances from Caltrans
within the same time frame, it was acceptable by the State that they could be included in the same
set of construction bid documents. This approach simplifies the process through Caltrans and
combines the project into one paving project instead of three separate projects, each requiring their
own individual process and administration. Recent rising oil prices are impacting asphalt and
concrete costs, and may effect the amount of paving possible. Plans and specifications will be
available for review in the Clerk Department by noon on May 1, 2006.
CONCLUSION:
It is recommended that the Town Council/Redevelopment Agency adopt the attached Resolution
approving plans and specifications for the Main Street Streetscape and Resurfacing of Main Street
and Los Gatos Almaden Roads Projects and authorize staff to advertise the project for bids, and
authorize a budget adjustment to transfer remaining funds from the Alley Project to the Downtown
Streetscape Project. If the Council/Agency acts as recommended, the project will be advertised and
a construction contract will be presented for Council/Agency award on June 5, 2006.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA.but is Categorically Exempt (Section 15301 [c]). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
The estimated construction cost for the Main Street portion of the project is $924,000 and the Los
Gatos Almaden Road portion of the project is $317,500, as demonstrated in the following charts:
PAGE 4
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: MAIN STREET STREETSCAPE AND MAIN STREET AND LOS GATOS
ALMADEN ROADS RESURFACING PROJECTS
APRIL 26, 2006
Main Street Streetscapc
&Resurfacing Projects
Available
Expended/
Budget
Encumbered Transfer
Balance
FY 2004/05 Fiscal Impact
Funding
To Date into Account
of Account
Project 930-0217
1,493,910
827,672
666,238
Transfer from 930-0344 to 0217
142,940
142,940
STP Grant
115,710
115,710
TOTALS
1,609,620
827,672 142,940
924,888
TOTAL EXPENDITURES 13Y CATEGORY:
Staff Labor
l Construction
TOTALS
STP'Street Resurfacing Project
Engineering Project # 410/480-0606
Available Expended/
Budget Encumbered
Balance
FY 2005/06 Fiscal Impact
Funding To Date
of Account
Project 410-0606
277,504 277,504
277,504
Project 480-0606
40,000 40,000
40,000
TOTALS
317,504 317,504
317,504
TOTAL EXPENDITURES BY CATEGORY:
Staff Labor
Materials
Engineering/Design
Construction
-
Contingency
TOTALS
-
Attachment:
Resolution approving plans and specifications for the Main Street Streetscape and Resurfacing Main
Street and Los Gatos Almaden Roads Projects.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY'
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR. .
PROJECT 04-63 -.MAIN STREET STREETSCAPE AND RESURFACING
MAIN STREET AND LOS GATOS ALMADEN ROADS
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Main Street Streetscape and Resurfacing. Main
Street and Los Gatos Almaden Roads Projects have been prepared by the Town Engineer and duly
filed with the Clerk Administrator/Secretary of the Redevelopment Agency; and
WHEREAS, public improvements are of benefit to the project area or the immediate
neighborhood of the project area; and
WHEREAS, no other reasonable means of financing such public improvements are available
to the community; and
WHEREAS, the Redevelopment Agency's contribution to the cost of the public
improvement will assist in elimination of one or more blighting conditions in the project area; and
WHEREAS, the Town Council/Redevelopment Agency of the Town of Los Gatos has
reviewed said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council/Redevelopment
Agency hereby approves the plans and specifications for the Main Street Streetscape and Resurfacing
Main Street and Los. Gatos Almaden Roads Projects.
BE IT FURTHER RESOLVED THAT the Clerk Administrator/Secretary of the
Redevelopment Agency is hereby authorized and directed to advertise the Main Street Streetscape
and Resurfacing Main Street and Los Gatos Almaden Roads Projects for bids in the manner
prescribed by the Town Municipal Code.
. PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos held on the 1 st day of May, 2006 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS/
CHAIR OF THE REDEVELOPMENT AGENCY
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY OF THE
TOWN OF LOS GATOS, CALIFORNIA