20060422Retreat(*ME TOWN MANAGER'S OFFICE
To: Commissioners
r
From: Debra Figone, Town Manager
Subject: Annual Council/Commission Retreat
Date: April 17, 2006
We are pleased to provide this information packet as preparation for this year's annual Retreat with Town
Commissions. The Retreat is scheduled to run from 8:00 a.m. to approximately 12:00 p.m., on Saturday,
April 22, in the Town Council Chambers (110 East Main Street). Continental breakfast will be available at
7:45 a.m. Commissioners are asked to arrive at least 15 minutes prior to their scheduled start times. Below
is the working schedule with approximate times for planning purposes:
8: 00..a m.
Convene meeting; verbal communications; meeting overview
8:15 a.m.
General Council/Commission Issues
8:45 a.m.
Arts Commission
9:15 a.m.
Community Services Commission
9:45 a.m.
Library Board
10:15 a.m.
Break
10:30 a.m.
Parks Commission
11:00 a.m.
Transportation & Parking Commission
11:30 a.m.
Youth Commission
12:00 p.m.
Wrap-up/Adjourn
The accompanying staff report and the completed Questionnaires will serve as the foundation for
discussion; each Questionnaire includes the Commission's major accomplishments over the past year or
two, future projects, ideas for training, and any other issues that it wishes to discuss with Council. The
Chair, or other representative from each Commission, will first present highlights from its Retreat
Questionnaire, allowing for the balance of the session to be used for discussion. All commissioners are
invited to attend.
Staff has worked to ensure that the Retreat has a consistent structure, in order to facilitate dialogue and to
focus on key issues b;-tween the Council and Commissions. We look forward to a productive Retreat for
the Council and Commissions.
Attachments:
Agenda Packet
Distribution:
Mayor and Town Council
N:\CSD\Town Manager\Commission Retreat\06 Retreat\council com invite.wpd
~vj N 0
COUNCIL RETREAT REPORT
4yT ;fi
!pS^° G A:~~S
MEETING DATE: 4/22/06
DATE: April 17, 2006
TO: MAYOR AND TOWN COUNCIL '
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: INFORMATIONAL REPORT - APRIL 22, 2006 COUNCIL/COMMISSION
RETREAT
RECOMMENDATIONS :
That Council meet with each Town Commission and Board, and discuss issues of interest to
Commission and Board members and to the Town Council.
BACKGROUND:
Retreat Purpose
Each April, Council holds a Council/Commission Retreat, at which it meets with Town
Commissions, Committees, and Boards (hereinafter referred to as "Commissions"). The goal of the
Retreat is to open the lines of communication between Council members, Commission members,
and staff. All members of each Commission are invited to attend; generally, the Commission Chair
and Vice-Chair take the lead for the Commission in discussion with Council.
At this Retreat, Council will be meeting with the following six Commissions: Arts Commission,
Community Services Commission, Library Board, Parks Commission, Transportation and Parking
Commission, and Youth Commission. The Council will be meeting with the Planning Commission
in a separate Retreat to be held May 24.
Retreat Format
First will be a discussion of topics common to all Commissions. Next, Council will meet in turn
with the Commissions, as follows:
PREPARED BY: Regina A. Fall ommunity Services Director
N:\CSD\TCRPTS\2006 council commission retr
Reviewed by: Assistant Town Manager own Attorney Clerk Finance
Community Development Revised: 4/17/06 12:36 pm
Reformatted: 5/30/01
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 22, 2006 COUNCIL/COMMISSION
RETREAT
April 17, 2006
► Arts Commission
► Community Services Commission
► Library Board
► Parks Commission
► Transportation and Parking Commission
► Youth Commission
In preparation for the Retreat, each Commission completed a questionnaire that requested the
Commission's assessment of its maj or accomplishments, proposed future prof ects, ideas for training,
and any other issues that the Commission wished to discuss with Council. Each Commission's
completed questionnaire, its enabling resolution, a matrix of action items identified at last year's
Retreat, and other relevant documents are included with this report (Attachment 4). Staff liaisons
facilitated the completion of the questionnaires; guidance was provided with regard to general
content and format. The questionnaires reflect each Commission's interest and intent, which was
not edited by staff. During_each Commission's time with Council, it will first present highlights
from its questionnaire, and then use the balance of the session for open discussion.
DISCUSSION:
Discussion of Common Issues
Following is a discussion of the three primary issues presented for Council discussion at this year's
Retreat: first, proposals from four of the Commissions to reduce the number of Commission
meetings; second, communication between Commission, Council, and staff; and third, the possibility
of implementing term limits for Commissioners.
Number of Commission Meetings
Preparation for this Retreat has afforded each of the participating Commissions the opportunity to
review its duties as defined in its enabling resolution and to evaluate its projects and work plans.
After this review, four of the Commissions have concluded that they can accomplish their objectives
within fewer than the 12 regular meetings their enabling resolutions require them to hold. This
proposal is welcome because of the cutbacks in resources and staffing.
The Arts Commission and the Community Services Commission each propose that they reduce the
number of regular meetings from 12 to 10 per year. During the last two years, each Commission has
cancelled a summer meeting and the December meeting - thereby holding only 10 each year. The
Parks Commission recommends that its regular meetings be reduced from 12 to 8 per year. They
have also cancelled meetings during the last two years. Finally, the Transportation and Parking
Commission proposes that its regular meetings be reduced from 12 per year to 4. The ongoing
workload of the Commission has decreased and the Commission believes that it can accomplish its
work in 4 meetings. Any Commission may hold a special meeting at any time during the year if
there is a need to meet.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 22, 2006 COUNCIL/COMMISSION
RETREAT
April 17, 2006
Reducing the number of regular meetings would result in a number of benefits:
• The number of meetings will be more closely aligned with Commission workload. This is
an efficiency measure appropriate for an organization that has experienced cutbacks in
resources and staffing. Agenda packet preparation requires input and work from each
Commission Chair and Vice-Chair, the staff liaison, and support staff.
• Commissioners and staff may have more time to devote to Commission projects.
• . The remaining meetings are likely to be richer in content and potentially more effective.
• The likelihood of having full attendance at each meeting is increased.
Staff supports the Commissions' proposals, which take into consideration workload and staff
resources, and the desire to maintain an inclusive and effective public process. If Council concurs
with these recommendations, the appropriate changes to the enabling resolutions for the affected
commissions would be prepared for adoption. In addition, the Commissioner attendance policy
would be evaluated next year to determine if changes need to be made to address commissions that
meet quarterly.
Communication Between Commissions, Council, and Staff
Some Commissions have raised questions about communication and interaction between Council
and the Commissions. Both the Council Code of Conduct and the Commissioner Handbook discuss
procedures for communication between Council, Commissions, and individual Commissioners. The
relevant portions of the Code of Conduct and the Commissioner Handbook are included as
Attachments 1 and 2, respectively.
Staff has drafted a summary chart (Attachment 3) to further clarify the roles of the Council, Town
Manager, staff liaisons, and Commissions as they are understood and facilitated by staff. This chart
identifies how Council makes assignments to Commissions, and how Commissions report to the
Council. If Council has any other view or direction regarding the communication process, direction
to staff is requested.
Commission meeting packets are key communication tools, as Council is provided a copy of each
Commission's packet including the agenda and minutes. This annual Retreat is also an effective
communication opportunity.
Commission Term Limits
Mayor McNutt has asked that Council discuss the pros and cons of instituting term limits for
Commission members. Currently, no Commission has term limits.
PAGE 4
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 22, 2006 COUNCIL/COMMISSION
RETREAT
April 17, 2006
Updates
Following are brief updates of the status of issues raised at previous Council/Commission Retreats:
Commissioner Recruitment
At the 2004 Council/Commission Retreat, the primary topic addressed during the discussion of
common issues was the proposed process to streamline terms of office, recruitment, and appointment
of Commissioners. Council approved implementation of these changes and received an update at
the 2005 Retreat. Any additional feedback regarding the recruitment/appointment process may be
provided at this Retreat.
Commissioner Training
A revised Commissioner Handbook was distributed to all Commissioners after the 2003 Retreat.
Newly appointed Commissioners receive a Handbook when they take the Oath of Office. The
Handbook may be used by a Commission's Chair and its staff liaison to provide orientation and
training for newly appointed Commissioners.
Last year, Commissioners were briefed by the Town Manager concerning the fiscal challenges faced
by the Town. Similar briefings, including the five year forecast, are being scheduled with
Commissions again this year.
Commissioners were invited to participate in the Leadership Los Gatos (LLG) session entitled
"Introduction to Town Government." Based on the Community Services Commission's request,
Commissioners will also be invited to the LLG session regarding the financing of local government.
This invitation will be extended annually.
Each department lead/staff liaison is responsible for identifying training that they believe would be
beneficial for their Commissions. In addition, Council's suggestions about Commissioner training
should be provided to staff at this Retreat for subsequent review. Ideas for training may also emerge
from the Retreat discussions with Commissioners.
General Plan
As noted at the Council Retreat held earlier this year, work on the General Plan update will begin
in 2007. Staff will bring forward a work plan for the update in Fall 2006. The work plan will
include opportunities for input from Commissions, specific stakeholders, and the community. This
report will serve to notify Commissions that they will have opportunities for input.
Commission-Specific Topics
Below is a table which briefly describes each Commission and lists issues as identified in its Retreat
Questionnaire:
PAGE 5
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 22, 2006 COUNCIL/COMMISSION
RETREAT
April 17, 2006
Commission
Key Areas of Focus
Arts Commission
Discuss Commission's desire to reduce the
The role of the Arts Commission is to
number of regular meetings from 12 to 10 per
encourage the development of art, drama,
year.
music, and other creative activities in
Town. Under this charge the Commission
has produced a number of successful
projects, including Music in the Park, Art
in the Council Chambers, and a public art
installation.
Community Services Commission
Discuss Commission's desire to reduce the
The role of the Community Services
number of regular meetings from 12 to 10 per
Commission is to ensure that the goals and
year.
objectives contained in the Human
Services Element of the General Plan are
implemented. Commission liaisons are
actively involved in community programs
focused on these needs. The Commission
administers a number of successful
programs, including the Community Grant
program.
Library Board
Discuss Civic Center/Library Master Plan.
The Library Board works with Library staff
in an advisory role, with the goal of
providing better Library services.
Parks Commission
Discuss Commission's desire to reduce the
The Parks Commission advises Council on
number of regular meetings from 12 to 8 per
issues related to public parks, grounds,
year.
street trees, and beautification, and has
completed many projects in these areas.
The Commission has fully integrated open
space and trails issues as a part of its role.
PAGE 6
MAYOR AND TOWN COUNCIL
SUBJECT: INFORMATIONAL REPORT - APRIL 22, 2006 COUNCIL/COMMISSION
RETREAT
April 17, 2006
Commission
Key Areas of Focus
Transportation and Parking Commission
Discuss Downtown Parking Management Plan.
The Transportation and Parking
Commission advises the Council on
matters relating to on-street and off-street
activities and services. These include
general transportation issues, bikeways,
Discuss Commission's desire to reduce the
traffic safety, the Town's Traffic Calming
number of regular meetings from 12 to 4 per
Policy, safe routes to school, traffic
year.
studies, and Town-wide parking including
the Downtown Parking Management Plan.
Youth Commission
Discuss youth interest in retail opportunities and
In order to increase youth involvement in
recreational activities and how Youth
Town government and community
Commission can help Council understand the
activities, Council established the Youth
youth perspective.
Commission in 2004.
CONCLUSION:
The annual Council/Commission Retreat is a valuable opportunity for Council and Commission
members to engage in meaningful dialogue, address issues of interest to all parties, and set goals for
the coming year. The contributions made by members of Town Commissions, Committees, and
Boards are essential to the effectiveness of our municipal government organization.
Attachments:
1. Council Code of Conduct, Sections VIII and IX
2. Commissioner Handbook, "Roles and Responsibilities" Section
3. Council/Commission Communication summary chart
4. Commission Questionnaires, Enabling Resolutions, and Issue Matrices
Distribution:
Arts Commission members
II Community Services Commission members
Library Board members
Parks Commission members
Transportation and Parking Commission members
Youth Commission members
Executive Team members
Town website
Council Code of Conduct
Redevelopment Conflicts. The Council, as officers of the Redevelopment Agency, are generally
prohibited from acquiring any interest in property included within the redevelopment project area.
Property can, however, be acquired for personal residential use so long as the redevelopment agency
certifies that it will not make or otherwise arrange for any improvements to the property.
VIII. Council Conduct and Communication with, and Participation in, all Boards,
Commissions, and Committees
There are several committees that Town Council Members have been appointed to or have an
interest in, including but not limited to: Town Council standing and ad hoc committees, Town boards
and commissions, regional boards and commissions, and community-generated committees.
Included in these committees assignment are Council liaisons. A Council liaison is an assignment
by the Council of one or more Council Members to an ad-hoc effort initiated by the Town or in
which the Town is participating as a community partner. This assignment is distinguished from
routine Los Gatos elected official appointments to regional boards and committees and is
accomplished through Council consensus.
To avoid confusion and/or duplication of efforts, Council conduct and communication with and
participation in these types of committees are governed by the following guidelines and rules:
Conduct
• Town boards, commissions, and committees are advisory to the Council as a whole, not
individual Council Members. The Town Council appoints individuals to serve on boards,
commissions, and committees. It is the responsibility of Council Members to follow policy
established by the Council. Council Members should not feel they have the power or right
to influence a board, commission, or committee member in any way. These appointments
should not be used as apolitical "reward. "
• Council Members should be respectful of diverse opinions. A primary role of boards,
commissions, and committees is to represent many points of view and to provide advice
based on a full spectrum of concerns and perspectives. Council Members may have a closer
working relationship with some individuals serving on boards, commissions, and
committees, but must be fair and respectful of all board, commission, and committee
members and their opinions.
• Keep political campaign support away from public forums. Board, commission, and
committee members may provide verbal, financial or in-kind assistance to a Council
Member, but not in a public forum while conducting official Town duties. Conversely,
Council Members may provide verbal, financial or in-kind assistance to board, commission,
and committee members who are running for office, but not in an official forum in their
capacity as a Council Member.
ATTACHMENT 1
CADocuments and Settings\cvillarreal\Local Settings\Temp\Code of Conduct.wpd
-g-
Communication
• Council Members should advise Chair and/or applicable Town Council representative if
attending a board, commission, or committee meeting. Council Members may attend any
board, commission, or committee meeting, which are always open to any member of the
public. However, if a Council Member wishes to attend the meeting of a committee to which
he/she has not been appointed to serve on by the Council, the Council Member, as a
courtesy, should advise the Town representative, if any, as well as the respective committee
chair, and should be mindful of the influence of his/her presence. Unless otherwise directed
by the Council, comments made by the Council Member should be made as an individual,
not on behalf of the Town Council.
• Council Members should not deliberate on any Council action if they have specifically
addressed a Town board or commission about that particular issue. If a Council Member
attends aTownboard or commission meeting and wishes to address theboard or commission
on matters of interest to that individual Council Member, he/she should recuse
himself/herself from deliberating on any Council action related to the issue discussed.
• Statements made by Council representatives about the Town's official position should be
based on current or past Council action. When serving as a primary or alternate Council
representative on aboard, conunission, or committee, statements made by Council Members
regarding Town policy should reflect the majority opinion of the Council, which is defined
by current or past official Council action via Council vote or consensus.
• Primary Council representatives should update the Council about board, commission, and
committee activities. When serving as the primary Council representative on any board,
commission, or committee, Council Members should periodically provide update reports to
the Council during the "Council Matters" opportunity on the Council meeting agenda.
• Recommended actions of a Council Committee should be reported to the Council. When
serving on Council committee, whether standing or ad hoc, all work undertaken by the
committee must be directed by the Council and all recommended actions of a Council
Committee shall be reported to the Council.
• The Mayor may counsel members of a Town Board and Commission about appropriate
public meeting conduct related to the business of the Town. In the event that one or more
members of a Town Board, Commission, or Committee acts in a manner contrary to
approved Board/Commission policies and procedures, the Mayor may counsel those
members about the rules set forth in the Town Commissioner Handbook
CADocuments and SettingftvillarreahL.ocal Settings\Temp\Code of Conduct.wpd
-9-
Participation
• Appointed primary Council representatives are responsible for attending and participating
in applicable board, commission, and committee meetings. If a Council Member has been
appointed as the primary Council representative for a board, commission, or committee, that
Council Member is responsible for attending the regularly scheduled meetings. In the event
that he or she is unable to attend, the primary representative should notify the chair, and the
appointed alternate Council representative should attend in the place of the primary.
• Appointed alternate Council representatives should familiarize themselves with the practices
and procedures of the respective board, commission, or committee. If a Council Member
is appointed as an alternate Council representative to aboard, commission, or committee, the
alternate should initially attend one meeting to orient himself/herself to the
board/commission/committee's practices and procedures and to avoid confusion or
duplication of efforts. Alternates are discouraged from regular attendance at
board/commission/committee meetings when the primary Council representative is available
to attend.
IX. Council Relationship with Town Staff
The Town Council respects the Council-Manager form of government. The Town Manager
implements the Council's vision, policies, and goals through the Town staff and is responsible for
directing the day-to-day operations of the Town as outlined in Section 2.30.305 of the Town Code.
The Council values partnering and collaborating with the Town Manager and the Town organization
to achieve the community's vision. The Council-Manager relationship is affected by the
expectations, styles, and personalities of the Council and Manager who are in place at the time.
Despite the value of partnership and collaboration, these policies are intended to establish boundaries
and expectations based upon the role of the Town Manager as set forth by the Town Code and the
Council-Manager form of government structure. As such, they transcend individual personalities
and agreed upon styles that might affect their implementation.
Council Conduct and Communications with Town Staff
To enhance its working relationship with staff, Council should be mindful of the support and
resources needed to accomplish Council goals. When communicating and working with staff,
Council should follow these guidelines:
• Council Members should treat staff as professionals. Clear, honest communication that
respects the abilities, experience, and dignity of each individual is expected. As with Council
colleagues, practice civility and decorum in all interactions with Town staff.
• Council Members should respect the Council-Manager form of government. Routine
questions of Town staff should be directed to the Town Manager, Town Attorney, or the
Manager's designee. Council Members should not set up meetings with department staff
directly, but work through the Town Manager. When in doubt about appropriate staff
contact, Council Members should ask the Town Manager.
C:Mocuments and Settings\cvillarreal\Local Settings\Temp\Code of Conduct.wpd
-10-
Commi s s i oner -'Handbook
Roles and Responsibilities
Role of Boards, Commissions, and Committees
Boards, commissions, and committees (referred to collectively as "Town commissions") have
a critical role in the Town of Los Gatos. They serve as a conduit for citizen input - a way of
gathering, analyzing and recommending options to the Town Council which has the final
responsibility for making policy decisions. Any citizen can come before the Town Council to
offer an opinion or make suggestion, but commissions provide another important avenue for
evaluating solutions to community problems. The individuals who serve on the Town
commissions are among the most respected and appreciated volunteers in the community.
The formal description of the roles and responsibilities of Town commissions are included
later in this handbook. Commissions play a key role in the democratic process in the Town of
Los Gatos.
The purpose of boards, commissions, and committees in Los Gatos is to:
• identify community issues that fall within their scope of work as identified in the
enabling resolution.
• gather information and analyze issues.
• hold public hearings and use other means to determine how the community feels
about issues related to their respective fields.
• recommend policies and procedures related to their respective fields to the Town
Council based on analysis and community input.
• serve as an intermediary between the public and the Town Council and staff by
providing information, explanation, and support for different points of view.
• exemplify the mission statement of our Town government "to enhance the quality
of life in Los Gatos by providing the highest quality of leadership and most efficient
services and facilities."
ATTACHMENT2
• Attend all meetings, prepare agendas in conjunction with the commission chair
• Provide background and context on agenda items
• Alert the commission of possible detrimental actions
• Offer professional expertise and recommendations about an issue
• Keep the board, commission, or committee focused on priorities
• Interpret codes, ordinances, policies and other regulations
• Ensure that motions and minutes reflect the intent of the commission
• Educate new members about their role and responsibilities
Relationship with the Town Council
The primary responsibility of commissions, committees and boards is to advise and make
recommendations to the Town Council. It is the Council's role to absorb the advice and
recommendations offered by numerous sources and to make decisions to the best of its ability.
Because the Town Council is in a position to see the broader context and is aware of other
concerns, it may not always follow the recommendation offered by individual commissions,
committees and boards. Even though the Council relies on the work of Town commissions,
there should be no confusion about the separate roles of each.
Although there may be disagreement with the Town Council on an issue, once the Council has
established its position, the commission, committee, board, or their individual members, should
not do anything contrary to established policies and programs adopted by the Town Council.
If the appointed individual would like to discuss the Council's action, they should contact the
staff person responsible for their advisory body.
Business transacted with the Council should be in writing from the body as a whole and
forwarded through staff who will then forward it to the Town Manager's Office. The Town
Manager will review all reports, findings and recommendations and forward to the Council
those matters within its province.
Letters from commissions, committees or boards, addressed to the public or other agencies and
concerning official positions being taken, must first be forwarded to the Town Council for
approval before being mailed. Letters from individual commission, board, or committee
members to either the public or the media regarding issues that are within the jurisdiction of
that commission, board, or committee should be distributed to the other members and the
Council as a matter of courtesy.
When a member of an advisory body addresses the Town Council at a public meeting, it
should be made clear whether the member is speaking on behalf of the advisory body or as an
individual citizen.
Commissions, committees and boards and their individual members should not attempt to
predict Council action, either publicly or privately. However, they may, and should, interpret
Council policies or identify trends in Council thinking.
Relationship with the Public
Members are encouraged to become aware of public opinion relating to their field of influence.
They should welcome citizen input at meetings and ensure that the rules and procedures for
these Public Hearings are clearly understood.
Members should conduct themselves at public meetings in a manner that is fair, understanding
and gracious. Members should be considerate of all interests, attitudes and differences of
opinion. They should also take care to observe the appearance as well as the principle of
impartiality.
All Town employees, Council members, and Town volunteers, including commission,
committee, and board members, are prohibited from accepting gifts, gratuities or favors.
Acceptance of any gift, gratuity, or favor might reasonably be interpreted as an attempt to
influence the recipient's actions. See the complete administrative policy at the end of this
section.
Area of Interest
The specific duties of each commission are set forth in the enabling resolution that Council
adopts to create the commission, see Section 5. It is implicitly understood that the advisory
body is limited to the consideration of those matters which are specifically assigned to its
jurisdiction. In special or unusual circumstances, when interest spreads into an area beyond its
jurisdiction, the commission should formally request specific authorization from the Council to
consider the matter and to formulate recommendations in that area.
Conflict of Interest
The State of California requires all Cities and Towns to adopt a "conflict of interest"
ordinance. The Town of Los Gatos has adopted an ordinance to meet the State requirements
and has indicated that all Commission, Board or Committee members must file the Fair
Political Practices Commission Form 700 with the Town Clerk. Members should also remain
wary of potential conflicts of interest and seek advice as appropriate.
Term of Office
A commissioner's term of office officially begins when the new member takes the Oath of
Office, administered by the Town Clerk, and expires when their term expires and their
successor is appointed. The term of office for each commission can be found in the
commission's enabling resolution, found in Section 5.
4
Attendance
Attendance at each regular meeting of a commission, committee or board is essential. If a
commissioner knows in advance that he/she will be absent from a meeting, they should inform
their commission chair or staff liaison. Resolutions 2003-136 and 2003-137, found at the end
of this section, outline the attendance requirements for each commission.
Residency Requirement
Residency in the Town of Los Gatos is required for appointment and continued membership on
the following commissions: Arts Commission, Community Services Commission, Library
Board, Sister City Committee, and Planning Commission. Certain commissions may require
residency for certain members of the commission, while other membership may involve
business or property ownership, or other community representation, but not legal residency.
See Residency Requirements Resolution at the end of this section.
Resignation
Commission members resigning from office before the end of their term are requested to send
a letter announcing their resignation to the Mayor. Copies will be forwarded to the Town
Council, and the commission, committee, or board.
Reimbursement of Expenses
Prior approval from staff must be received before a commission member may purchase an item
for the benefit of that commission, committee or board for a Town-sponsored activity or event.
A receipt for that item(s) must be submitted before the member may be reimbursed. See
Resolution 1994-48 at the end of this section.
Resolution 1987-16, Reimbursement of Expenses, found at the end of this section explains
reimbursement policy for attendance at governmental business functions.
Town of Los Gatos Council/Commission Communication
Town Council
Primary role: Act as legislative body for Town of Los Gatos. Provide policy leadership.
Listen to Commission recommendations, requests, or positions of Commission; give feedback
or make decision.
Make requests or referrals to Commission, through Town Manager.
Town Manager
Primary role: Serve as chief administrative officer of Town organization. Implement
Council policies.
Work with Mayor to set agendas.
Communicate Commission recommendations, requests, or positions to Council.
Communicate Council requests or referrals to Commission, to staff liaison.
Staff Liaison
Primary role: Act as delegate of Town Manager. Provide professional expertise to
Commission.
Provide information about Town codes, policies, and regulations.
Provide background and context on agenda items.
Make Commission aware of potential results of actions.
Educate members about their roles and responsibilities.
Work with Commission chair to develop agendas.
Communicate Commission recommendations, requests, or positions to Council, to Town
Manager.
Communicate Council requests or referrals to Commission.
Commission
Primary role: Advise and make recommendations to Council.
Identify community issues, gather information, and analyze issues.
Receive public input at meetings, following public hearing rules.
Make recommendations, requests, or positions to Council, through staff liaison.
Direct requests for information or support to staff liaison only.
Adhere to Council adopted policies and programs.
Provide feedback to Council decisions, requests, or referrals through staff liaison.
Seek Council approval before sending letters of official position, or before beginning a new
project.
N:\CSD1Town Manager\Commission Retreat\06 Retreat\Communication flow chart.wpd
ATTACHMENT 3
E^
r~
°s GA~~S 2006 RETREAT QUESTIONNAIRE
Conunission/Conunittee: I Arts Commission
Arts Commission
Length of Term
Term Expires
Marianne Hamilton - Chair
3 years
12/31/06
Valerie Hopkins - Vice Chair
3 years
12/31/06
Steven Beasley
3 years
12/31/08
Ken Benjamin
2 years
12/31/07
Jade Bradbury
3 years
12/31/07
Nicki Huber
3 years
12/31/06
Joanne Johnson
3 years
12/31/07
David Stonesifer
3 years
12/31/08
Elisabeth Tinor
3 years
12/31108
Meeting Information
Date: 2nd Wednesday of every month
Time: 4:00 pm
Location: 214 E. Main Street, Rm. 214
Staff: Regina Falkner, Community Services Director
Arts Commission
ATTACHMENT 4
2006 Retreat Questionnaire
Arts Commission
Major accomplishments of the past year.
• Successfully staged eleven Music in the Park (MIP) concerts. The Commission raised
funds to offset all direct costs and developed a fund balance. Feedback received from
audience members through surveys distributed and collected at the concerts was generally
very positive.
For the second year (thanks to Valerie Hopkins' creative events planning expertise), we
blew up and sold inflatable musical instruments at each MIP concert. This netted over
$1,000 in 2005. The week after the last concert the MIP Committee began soliciting
sponsorships for 2006 series. The Committee is actively working to reduce production
expenses.
A number of Arts Commissioners are active in other community art projects and
organizations. These include but are not limited to: Touch My Heart, San Jose Repertory
Theater's 25' Anniversary, Cinecats, the Belle Foundation, and the New Pacific Studios
Artists in Residence Program.
Coordinated six Art in the Council Chambers exhibits and artist receptions.
Held a community meeting to solicit comments regarding the public art piece proposed
for Bachman Park. Based upon the public comments, the Arts Commission voted to refer
the project back to the Art Selection Panel (ASP) to consider other sites for the artwork.
Upon further consideration of the artwork and possible locations, the Arts Commission
voted not to continue the project with the proposed artwork, but to ask the ASP to review
and recommend other public art projects. The Arts Commission is scheduled to consider
the ASP recommendation at its May meeting.
Implemented the Community Grant funding process for art agencies serving Los Gatos
residents. In order to stay informed about community trends, issues and needs, the
Commission assigns commissioners to contact local arts agencies at least once during the
year. Information obtained during the conversation is shared at the AC meeting and helps
guide funding decisions. The list of liaisons was expanded to include LG Ballet.
Two commissioners attended Leadership Los Gatos session entitled, "Introduction to
Town Government."
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\Arts Com 06.wpd Page 2
2006 Retreat Questionnaire
Arts Commission
Proposed projects for upcoming year.
The Arts Commission is in dialog with KCAT's Board of Directors to explore the potential
broadcast of Arts Commission-related events, such as Music in the Park, and Art in the Council
Chambers. KCAT's Board received project summaries at its April 5th meeting. The Arts
Commission will continue its regular work projects during the next year.
Issues specific to Commission.
The Commission would like to establish a core group of volunteers to assist at MIP concerts with
set-up and tear-down.
What training would be beneficial to the Commission?
Continue to provide Commissioners the opportunity to participate in the "Introduction to Town
Government" session in Leadership Los Gatos. Also, continue the Town Manager's budget
presentations.
Questions and comments for the Council.
Overall, the Arts Commission was extremely happy with the level of community participation at
our events in the past year and we look forward to even greater success in 2006!
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnai s\Completed QuestionnaireVuts Com 06.wpd Page 3
ARTS COMMISSION
RESOLUTION 1996-37
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
REVISING THE ARTS COMIVIISSION ENABLING RESOLUTION 1988-214
WHEREAS, The Town Council of the Town of Los Gatos wishes to assure conformance of this
enabling resolution with Council approved attendance requirements; and,
THEREFORE, BE IT RESOLVED: by the Town Council of the Town of Los-Gatos, County of
Santa Clara, State of California, that the Town of Los Gatos Arts Commission shall be governed as follows.
The Commission shall be advisory to the Town Council and shall operate in the manner herein after
prescribed:
Membership - Organization
(a) The Commission shall consist of nine (9) voting members, whose terms of office shall be
three (3) years and until their successors are appointed by the Town Council.
The terms of office of the respective members shall be staggered and over lapped in such
a manner that the terms of no more than one-third of the members expire each year.
The Town Council shall fill any vacancies occurring during the term of the Commission.
The Commission shall annually designate a Chairperson and Vice-Chairperson. .
(b) Five members of the Commission shall constitute a quorum of the Commission for the
purpose of transacting business. Any member shall have the right to present a minority view
to Council in reference to any report or recommendation the Commission may take.
(c) The members of the Commission shall serve without compensation, provided that with
advance budgetary approval of the Town Council, the actual and necessary expenses (if any)
incurred by the members in the conduct of Town business shall be reimbursable pursuant
to the provisions of Resolution 1987-16
d. The Commission shall establish a regular time and location for its meetings and shall
otherwise call and conduct its meetings in compliance with the.provisions of the Ralph M.
Brown Act (Government Code Sections 54950 and following.) .
.e. Minutes of the actions taken during its meetings shall be kept and filed with the Town Clerk.
f. Meeting attendance requirements will conform with current Town Resolution.
2. Duties and Functions
(a) The functions of the Commission shall be to encourage the development of art, drama,
music, and other creative activities in the Town of. Los Gatos. Specific activities would
include, but. are not limited to:
1. Identify the nature and extent of all existing resources in the arts in the Los Gatos
community.
2. Generate community awareness and support for a full range of activities in the Arts
in the Town.
3. Make recommendations to Town Council and other Town Commission in the field
of art, aesthetics, and beautification.
4. Perform other duties as assigned by the Town Council.
IT IS HEREBY FURTHER RESOLVED that Resolution' 1988-214 is hereby rescinded.
PASSED AND ADOPTED at a regular meeting of the Town Council of the T6wn of Los Gatos,
California, held on the 1 st day of April, 1996 by the following vote.
COUNCIL MEMBERS:
AYES:
Joanne Benjamin, Steven Blanton, Linda Lubeck, Patrick O`Laughlin
Mayor Randy Attaway.
NOES:
None
ABSTAIN:
None
ABSENT:
None
SIGNED: /s/ Randy Attaway
MAYOR OF THE TOWN OF LOS GATOS
ATTEST: /s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
W
O
O
.~.y
V
0
0
0
N
Z/1
U
W
a~
~.o
o
O
~ U
O
~
4f
~
o
U
O
0
~
O
0
-
U
U cd
.w
„ cd O
V
a
U
cd
o
d
o a
o os
H °
a3~
bD
c
W
a~
x
o W
~
a
7
x A
,
0
3
G
pow 0
2006 RETREAT QUESTIONNAIRE
!pS^ GA:~pS
Commission/Committee: I Community Services Commission
Community Services Commission
Length of Term
Term Expires
Barry Waitte - Chair
3 years
12/31/06
Toni Blackstock
3 years
12/31/07
Curtis Campbell
3 years
12/31/08
Barbara Cardillo
1 years
12/31/06
Susan Gomez
2 years
12/31/07
Libby Lane
3 years
12/31/08
Jessica Scheiner
3 years
12/31/06
Student Members:
Elanah Entin
1 year
09/30/06
vacant
1 year
09/30/06
Meeting Information
Date: 3rd Thursday of every month
Time: 4:30 pm
Location: 208 East Main Street, Room 214
Staff: Regina Falkner, Community Services Director
Community Services Commission
2006 Retreat Questionnaire
Community Services Commission
Major accomplishments of the past year.
During the past year, Commission liaisons continued to actively work with a number of
committees. These included the County HCD Citizens Advisory Committee and the Homeless
Task Force, General Plan Committee, Drug Free Community, Alive and Loving Life, and Youth
Commission, and the Senior Center. The liaisons regularly communicated project status to the
Commission.
The Commission successfully implemented the Community Grant funding process which awards
grant to human service agencies serving Los Gatos residents. In order to stay informed about
community trends, issues and needs, the CSC assigns commissioners to visit funded agencies at
least once during the year. Information obtained during the visit is shared at the CSC meeting and
helps guide funding decisions.
Finally, the Community Services Commission, with input from the General Plan Committee and
staff, conducted an extensive review of the BMP Guidelines, with the goal of improving the way
in which the BMP Program provides affordable housing to the Los Gatos community. The
Guidelines were approved by the Council in November 2005.
Proposed projects for upcoming year.
In addition to its regular work projects, the Commission would like to assure that vulnerable
populations in Los Gatos are identified so that appropriate response and assistance can be
provided to these individuals after a disaster.
Issues specific to Commission.
Over the last two years, the Commission has monitored its calendar of meetings and has
determined that no business items are entertained in July or in December. As a result, the
Commission will be recommending to Council that its enabling resolution be rewritten to
eliminate these meetings.
What training would be beneficial to the Commission?
The current CSC Chair, Barry Waitte, participated in Leadership Los Gatos and found it to be
extremely valuable in his role as a commissioner. Some commissioners have attended the LLG
session entitled, "An Introduction to Town Government, which is made available to all
commissioners. The Chair suggests that the LLG session on financing Town government be
opened to all commissioners. The Commission values the Town Manager's annual budget
presentations.
Questions and comments for the Council.
The Commission would like feedback from Council about the Commission's efforts as well as
direction as to what Council would like the Commission to pursue.
NACSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\CSC 06 Questionnaire.wpd Page 2
Community Services Commission
RESOLUTION 2004 - 60
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
RESCINDING RESOLUTION 2003-133 AND AMENDING
THE COMMUNITY SERVICES COMMISSION ENABLING RESOLUTION
RESOLVED by the Town Council of the Town of Los Gatos, that the Town Council does
hereby establish the terms and conditions for appointment to and conduct of the Community Services
Commission. The Commission is advisory to the Town Council and operates in the manner hereinafter
prescribed.
(1.) Membership - Organization
a. The Community Services Commission consists of nine (9) voting members. Seven (7)
are members over eighteen (18) years of age. Their terms of office are three (3) years
and until their successors are appointed. Two (2) members of the Commission shall, ,at
the time of their appointment, have completed the ninth (9th) grade, shall be students
enrolled in an accredited school, and shall be no more than eighteen (18) years old. Their
terms of office are one (1) year and until their successors are appointed.
The Commission's membership shall, to the extent possible, reflect the social and
economic diversity of the Los Gatos community.
The members' terms of office are staggered and overlapped so that the terms of no more
than one-third of the members expire each year.
The Town Council shall fill any vacancies occurring during the term of the Commission.
The Community Services Commission shall appoint and prescribe the term of office for
its Chair and Vice-Chair.
b. Five (5) voting members of the Commission shall constitute a quorum for the purpose of
transacting business. Any member shall have the right to present a minority view to the
Town Council in reference to any report or recommendation the Commission makes.
C. Commission members shall serve without compensation, provided that, with advance
budgetary approval of the Town Council, the actual and necessary expenses (if any)
incurred by the members in the conduct of Town business shall be reimbursable pursuant
to the provisions of the current Town Resolution.
d. The Commission shall establish a regular time and location for its meetings and shall
otherwise call- and conduct its meetings in compliance with the provisions of the Ralph
M. Brown Act (Government Code Sections 54950 and following.)
e. Minutes of the actions taken during its meetings shall be kept and filed with the Town
Clerk.
f. Residency and meeting attendance requirements will conform with current Town
Resolutions.
(2.) Duties and Functions
a. The duties and functions of the Commission shall be to ensure that the goals and
objectives contained in the Human Service Element of the General Plan are
implemented. Specific activities include, but are not limited to, the following:
1. Assist the Town in coordinating its community services programs with other
agencies and organizations, public and private.
2. Advise the Town on emerging community needs and the development of
new programs.
3. Periodically review the Human Services Element and recommend changes
needed to meet new conditions and to respond to the changing community
environment.
b. The Commission shall identify the housing and the human service needs of persons of
all ages in the Town and its sphere of influence, examine existing privately and .
publicly supported programs in those fields, evaluate such programs, develop plans
for the creation of new programs, and make recommendations to the Town Council.
C. The Commission shall make recommendations to Town Council concerning projects
to be included in funding applications under the Housing and Community
Development Act of 1974 and perform the duties necessitated by the Act upon the
request of Town Council.
d. In developing recommendations to the Town Council, the Commission should:
1. Elicit the interest and support of various relevant community individuals and
groups.
2. Study and examine sources of public and private funding to meet housing
and community service needs.
3. Evaluate the effectiveness of existing programs and make constructive
suggestions for improvement.
4. Examine ways to minimize and/or eliminate overlapping and duplicative
services.
e. The Commission may send representatives, when appropriate, to other bodies or
commissions.
f. The Commission shall perform other duties as assigned by the Town Council.
BE IT FURTHER RESOLVED that Resolution 2003-133 is hereby rescinded.
PASSED AND ADOPTED at a regular meeting of the Town Council of the.Town-of Los
Gatos, California, held on the 3' day of May, 2004 by the following vote:
COUNCIL MEMBERS:
AYES: Sandy Decker, Diane McNutt, Joe Pirzynski, Mike Wasserman,
Mayor Steve Glickman.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED/s/ Steve Glickman
-MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove F;
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA.
O
O
U
V
A
O
O
O
N
FBI
M~1
0
U
W
U
w
as ~
A ~
o
p
bn
b
p
O
O
U U
U U
O
N m )
CA m
N N V1
bA
.fir i
rj)
CC3
;.4
UUU
(S
UUUQ
U
to
O
0
¢ O N
p s0-
4~ p
o
°
2
co o
bU
bfJ
'
un
¢
cn
4 O
U a)
N >
N
' 7r
a: H O
.
U °
U
a.)
p W
U
O
~
bA
bD
,n
U
O
rn
(1)
A
a'
o
o
~
CD
0
0
N
n
~pW N 0~
4 2006 RETREAT QUESTIONNAIRE
~a
cas G ~~ps
Commission/Committee: I Library Board.
Library Board Length of Term
Term Expires
Dale Hill 3 years
12/31/07
Rita Baum- Acting Chair 3 years
12/31/08
Deborah Behrmam 1 year
12/31/06
Kathryn Cusick 3 years
12/31/06
Mary King 3 years
12/31/08
Meeting Information
Date: 2nd Wednesday of February, May, September, November
Time: 3:00 pm
Location: 208 E. Main Street, Rm 208
Staff: Peggy Conaway, Library Director; Linda Dydo, Assistant Library Director
Library Board
2006 Retreat Questionnaire
Library Board
Major accomplishments of the past year.
• Visited two new local libraries: Tully Road Branch of San Jose Public Library and Santa
Clara City Main Library.
• Several Board members attended the California Association of Library Trustees and
Commissioners meetings.
Proposed projects for upcoming year.
• Monitor the Town Manager's December, 31, 2006 date-specific pledge for completion of
the Civic Center Master Plan.
Follow-up with the Town Council to make a new library a reality.
Issues specific to Commission.
• Building a new library facility does not appear to be a Council priority.
• If a new library building is a priority, how have each of you actively engaged and
demonstrated that in the past?
• How will you support building a new-library in the future?
What training would be beneficial to the Commission?
• Fund raising training
• Bond issue support training
Questions and comments for the Council.
• Saratoga, and most other cities in the area, have recently built new libraries. Why hasn't
Los Gatos?
• The Library Board is looking to the Town Council to take responsibility and leadership in
the improvement of library facilities.
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\CommissionLibrary Board.wpd
Page 2
LIBRARY BOARD
CALIFORNIA EDUCATION CODE
LIBRARIES
Article 2
18910 et al: LIBRARIES AND TRUSTEES .
Sections:
18910.. Appointment of board of trustees.
18911, Term of office and compensation.
18912. Eligibility of men and women.
18913. Vacancies.
18914. Monthly meetings. .
18915. Special meetings.
18916. Quorum.
18917. President.
18915. Record of proceedings.
18919. Rules, regulations, and by-laws.
18920. Administration of trusts; receipt, holdings and disposal of property.
18921. Officers and employees.
18922. Purchase of personal. property.
18923. Purchase of real property, and erection of rental and equipment of buildings or rooms.
18924. State publications.
18925. Borrowing from, lending to, and exchanging with other libraries; nonresident borrowing.
18926. Incidental powers of board.
18927. Annual report to legislative body and to State Librarian.
18910. Appointment of board of trustees
The public library shall be managed by a board of library trustees, consisting of five members, to be
appointed by the mayor, president of the board of trustees, or other executive head of the munici-
pality, with the consent of the legislative body of the municipality.
18911. Term of office and compensation
The trustees shall hold office for three years. The members of the first board appointed shall so
classify themselves by lot that one of their number shall go out of office at the end of the current
fiscal year, two at the end of one year thereafter, and two at the end of two years thereafter.
The legislative body of the municipality may, by ordinance, provide for the compensation of such
trustees; provided that the respective compensation for such trustees shall not exceed fifty dollars
- ($50) per month.
18912. Eligibility of men and women
Men and women are equally eligible to appointment as trustees.
18913. Vacancies
Vacancies shall be filled by appointment for the unexpired term in the same manner as the original
appointments are made.
18914. Monthly metings
Boards of library trustees shall meet at least once a month at such times and places as they may fix
by resolution.
18915. Special meetings
Special meetings may be called at any time by three trustees, by written notice. served upon each
member at least three hours before the time specified for the proposed meeting.
LIBRARY BOARD CONTRgMD
18916. Quorum
A majority of the board shall constitute a quorum for the transaction of business.
18917. President
The board shall appoint one of its number president, who shall serve for one year and until his
successor is appointed, and in his absence shall select a president pro tem.
18918. Record of proceedings
The board shall cause a proper record of its proceedings to be kept.
18919. Rules, regulations and by-laws
The board of library trustees may make and enforce all rules, regulations, and bylaws necessary for
the administration, government, and protection of the libraries under its management, and all
property belonging thereto.
18920. Administration of trusts; receipt, holdings and disposal of property
The board of library trustees may administer any trust declared or created for the library, and receive
by gift, devise, or bequest and hold in trust or otherwise, property situated in this state or elsewhere,
and where not otherwise provided, dispose of the property for the benefit of the library.
18921. Officers and employees
The board of library trustees may prescribe the duties and powers of the librarian, secretary, and
other officers and employees of the library; determine the number of and appoint all officers and
employees, and fix their compensation. The officers and employees shall hold their officers or
positions at the pleasure of the board.
18922. Purchase of personal property
The board of library trustees may purchase necessary books, journals, publications, and other
personal property.
18923. Purchase of real property, and erection of rental and equipment of buildings or rooms
The board of library trustees may purchase real property, and erect or rent and equip, such buildings
or rooms, as may be necessary, when in its judgment a. suitable building, or portion thereof, has not
been provided by the legislative body of the municipality for the library.
18924. State publications
The board of library trustees may request the_appropriate state officials to furnish the library with
copies of any and all reports, laws, and other publications of the state not otherwise disposed of by
law.
18925. Sorrowing from, lending to, and exchanging with other libraries; nonresident borrowing
The board of library trustees may borrow books from, lend books to, and exchange books with other
libraries, and may allow nonresidents to borrow books upon such conditions as the board may pre-
scribe.
18926. Incidental powers of board
The board of library trustees may do and perform any and all other acts and things necessary or
proper to carry out the provisions of this chapter.
18927. Annual report to legislative body and to State Librarian
The board of library trustees, or if there is no board of trustees, then the administrative head of the
library shall, on or before August 31 st, in each year, report to the legislative body of the municipality
and to the State Librarian on the condition of the library, for the -year ending the 30th day of June
preceding. The reports shall, in addition 'to other matters deemed expedient by the board of trustees
or administrative head of the library, contain such statistical and other information as is deemed
desirable by the State Librarian. For this purpose the State Librarian may send to the several boards
of trustees or administrative heads of the library instructions or question blanks so as to obtain the
material for a comparative study of library conditions in the state.
CC
O
• rl
rrO~
V./
O
U
0
O
N
p
a
N
~
F+
C~
0
U a ~
'C
a..
a. O
H
E--~ ~
H a
4-1
,•f~
v,
U O
py
7
73
0
o
U
as
b0 O
~
`z
C
bO
a?
° O
a? + o
0
0
C`"
N
1
M
4-
o )
sue '
41
0
'A
41
c~
•
~
COD
a
~
to
~
bA u
~
O
0
cd 0
• ~ -dc
~
U a
W O U cy')
~
W
0
N
ti W N 0
ro"apt 4s 2006 RETREAT QUESTIONNAIRE
Commission/Committee: I Parks Commission
Parks Commission
Length of Term
Term Expires
Sandy Gordon
4 years
12/31/09
Jim Handy - Chair
4 years
12/31/06
Richard Konrad
4 years
12/31/06
Karl Lawson-Henze - Vice Chair
4 years
12/31/08
Gary Schloh
4 years
12/31/08
Jim Sugai
4 years
12/31/07
Todd Von Kaenel
4 years
12/31/07
Student Members:
Emily Machado
1 year
09/30/06
Paige White
1 year
09/30/06
Meeting Information
Date: I" Tuesday each Month
Time: 6:30 pm
Location: October to May: RJ Bryant Service Center - June to September: Town Park/Trail
Staff: John Curtis, Director of Parks and Public Works
Tim Boyer, Parks Superintendent
Parks Commission
2006 Retreat Questionnaire
Parks Commission
Major accomplishments of the past year.
• Held summer meetings in five (5) different parks. Inspected parks prior to regular meetings
and generated action items for improvement or repair. (Parks tour included parks not visited
the prior year.)
• Organized two weekend trail tours for the Parks Commission
• Recommended the conditional use of Oak Meadow Park for soccer
• Held a picnic luncheon for 100 senior citizens in the Pageant Grounds
• Recommended update of the Town Master Tree List
• Created an historical plaque in the Pageant Grounds
• Wrote articles on the Los Gatos parks for the Senior Newsletter
• Instigated installation of emergency signage on the Los Gatos Creek Trail
• Provided a liaison to the Beautification Committee
• Drafted Parks & Trails Map
• Participated in the Annual Holiday Parade
• Implemented a Community Garden Plan; held a Public Hearing for the Pinehurst residence
for input
• Supported the Art Selection Panel in locating a park site for proposed public art sculpture
• Recommended support of the Little League in placing supporter banners on the Baggerley
Field fence
Proposed projects for upcoming year.
• Complete the publication of the Town parks and trails map in coordination with the
Transportation and Parking Commission; post trails map on Town website
• Organize a Parks/Trails Clean-Up Day
• Continue support of the Bicycle Advisory Committee
• Hold third "Seniors Lunch in the Park"
Issues specific to Commission.
• Continue to pursue a suitable location for a Community Garden
• Support a reduction in the frequency of Parks Commission meetings
What training would be beneficial to the Commission?
• Education on the grant funding process, general park funding, and Town
organization/budgets
Meeting dynamics; Brown Act/Robert's Rules of Order
Learn about the history of each Los Gatos Park
Questions and comments for the Council.
• Student Commissioner found the experience on the Commission very productive and
beneficial
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\06 Parks Questionnaire.wpd Page 2
PARIS COMMISSION
RESOLUTION 2005 - 96
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
RESCINDING RESOLUTION 2004-3 AND AMENDING THE TERMS. OF OFFICE OF
STUDENT MEMBERS OF THE PARKS COMMISSION
WHEREAS, Section 19.20.010 of the Los Gatos Town Code states that the Town Council shall
establish a Parks Commission; and
WHEREAS, Resolution 2004-3 established the Parks Commission; and
WHEREAS, the Town Council now desires to rescind Resolution 2004-3 to amend the terms
of office of student members of the Parks Commission.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES
HEREBY RESOLVE AS FOLLOWS:
There is hereby created a Parks Commission for the Town.
(1.) The Commission shall be advisory to the Town Council and shall operate in the manner hereinafter
prescribed.
(2.) Membership/Organization
a. The Parks Commission shall consist of nine (9) members, seven (7) adults, two (2) students.
® All commissioners shall be appointed by the Town Council.
b. Six (6) adult members of the Commission shall reside within the incorporated municipal
limits of the Town of Los Gatos, California; one (1) adult member may reside within the
incorporated municipal limits of the Town of Los Gatos or of the City of Monte Sereno,
California. Two (2) youth members shall reside within the incorporated municipal limits
of the Town of Los Gatos; California and attend any accredited school; or reside in the
unincorporated areas of the County of Santa Clara, California, which have a Los Gatos
mailing address, and attend a school located within the Town of Los Gatos.
C. Two (2) youth members of the Commission shall, at the time of their appointment, have
completed the ninth grade, and shall be no more than eighteen (18) years old.
d. The Commission shall develop a procedure regarding recruitment of youth members for
Council approval. The terms of office of the student members shall be one (1) year,
and/or until their successors are appointed.
e. The terms of office of all other members of the Commission shall be four (4) years and until
their successors are appointed and qualify. The members' terms of office are staggered and
overlapped so that the terms of no more than one-third of the members expire each year.
® f. Commission members shall serve without compensation, provided that, with advance
budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred
by the members in the conduct of Town business shall be reimbursable pursuant to the
current Council policy.
g.
The Commission shall establish a regular time and location for its meetings and shall
otherwise call and conduct its meetings in compliance with the provisions of the Ralph M.
Brown Act (Government Code Sections 54950 and following.)
Ii.
The Parks Commission shall hold regular meetings at least once a month, and, at the
discretion of the Commission, such other meetings as may be necessary or expedient. A
majority of the Parks Commission shall constitute a quorum for the purpose of transacting
the business of the Commission. The Parks Commission shall elect a Chair and a Vice-
Chair, both of whom shall serve at the pleasure of the Commission. Terms of office shall
be for one (1) year and shall begin on the first meeting in March and end the following
March.
i.
Staff services as required shall be provided to the Parks Commission by the Director of
Parks and Public Works, who shall also serve as Secretary of the Commission without vote.
j.
Meeting attendance requirements will conform with current Town Resolution.
k.
The Secretary of the Parks Commission shall keep a record of all proceedings, resolutions,
findings, determinations, and transactions of the Commission, which records shall be a
public record, and a copy of which shall be filed with the Clerk Administrator.
1.
(3.) Powers and duties. The duties of the Parks Commission shall be to:
a.
Act in an advisory capacity to the Town Council in matters pertaining to public parks, off-
street trails, open space, grounds, street trees, and Town beautification, and to cooperate
with other governmental agencies and civic groups in the advancement of sound planning
and programming for parks and street trees.
b.
Review policies and procedures on park, trail, open space, street tree, and beautification
programs for approval by the Town Council.
C.
Review periodic inventories of parks, street tree, trails, open space, and beautification
services that exist or may be needed, and interpret the needs of the public, within these
areas, to the Town Council.
d.
Aid in coordinating the park, open space, trail, street tree, and beautification services with
the programs of other governmental agencies and voluntary organizations.
e.
Understand the policies and functions of the Town park, street tree, open space, trails, and
®
beautification programs.
L
Advise the Director of Parks and Public Works in the preparation of the annual budget for
the parks, street tree, trails, open space, and beautification programs, and a long-range
capital improvement program for these services.
g. Hold hearings on matters pertaining to park, open space, and trails sites, their acquisition
and development, capital expenditures, and municipal activities in relation to parks.
(4.) Not to affect powers of Town Council. Nothing in this resolution shall be construed as restricting
or curtailing any of the powers of the Town Council, or as a delegation to the Parks Commission of
any of the authority or discretionary powers vested and imposed by law in such Council. The Town
Council declare&that the public interest, convenience, welfare and necessity require the appointment
of a Parks Commission to act in a purely advisory capacity to such Council for the purposes
enumerated in this resolution.
BE IT FURTHER RESOLVED that Resolution 2004-3. is hereby rescinded.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 6th day of September, 2005 by the following vote:
COUNCIL MEMBERS:
AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector,
Allb~ Mayor Mike Wasserman.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
/s/ Mike Wasserman
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ MarLyn J. Rasmussen
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
n
U
O
rA
O
.U
0
O
O
N
H
a
~ U
N
~ N
O
U O C~
A Cf)
"
0
0
ni
a
d o
o
o O
-rs
..-e `V
-cj
U
O ~
si I
-
vUi
p
U U vi
N N
.
-CIA
U
U
U
7$ CIO
-15
L7
U~L7
Q
biO
a
'
3 0
cd
a~ cn
U
o cn
x 0
°
o
U
d
Ed cd
o
ai
o
O
~
-
a U
~
, 4
'CS
O
~
O
N
~ U
O
N
U "Ud
o
1
rn
x 6n
w
A
~
~
U
0
CC
n/
0
ro
V
V
~r
U
O
O
N
o
V)
C
3
.~Cd. N
°
Cut,)
N
U
U
0
U)
~,yw--4Z
~
-0 -
H
~ W
°
p
~O
N
2
vi
11
)
E
O
Cd
.
o
1
0 0
J
,
3
N
0
0
C
IJ
ca
U
(
I
)
°
U'
O
~
~
Q C)
S
C14
It
U V
O
cn
dd
cd
U U
'
'd
U
O
0
H
^
C~
.O
CV
~
b~A
~
cd
tz)
O
U
O
O
4-1
C
°
0
0
M
M
4
U U)
U 3
cs
~
w a~
d
C7
to o
'
-41
QD
rn
two ~
o
A
~ U
C14
~
lll~ PL,
10
O
0
~pW N 0
-Vat``' 2006 RETREAT QUESTIONNAIRE
!pS^ °G A:~pS
Conumission/Committee: I Transportation & Parking Commission
Transportation & Parking Commission Length of Term Term Expires
Kurt Lemons, Chair
4 years
12/31/08
Edgar LaVeque - Vice Chair
'4 years
12/31/07
Dick Anderson
4 years
12/31/06
Timothy Boyd
4 years
12/31/07
Bruce Entin
4 years
12/31/09
Marc Jensen
4 years
12/31106
Ed Stahl
4 years
12/31/08
Meeting Information
Date: 2nd Thursday of every month
Time: 7:30 am
Location: Council Chambers
Staff: John Curtis, Director of Parks and Public Works and Kevin Rohani, Town
Engineer
Transportation & Parking Commission
2006 Retreat Questionnaire
Transportation & Parking Commission
Major accomplishments of the past year.
• Commission members reviewed the project to resurface North Santa Cruz Avenue
considering economic factors and the construction methods to be used.
• Commended theTown staff on the accelerated completion of the North Santa Cruz Avenue
proj ect.
• Provided a forum for public participation on transportation and parking related issues.
• Acted as a filter and encouraged more thought regarding transportation and parking issues
before those issues were presented to the Town Council.
• Supported the Hazard Elimination Service grant for the improvement of two downtown
pathways that is part of a loop trail system.
• Supported the Safe Routes to Schools grant proposal.
• Toured different areas in Town to observe traffic conditions and to discuss options to
improve traffic flow.
Proposed projects for upcoming year.
• Complete Streetscape work on Main Street to include sidewalk repair and traffic signal
upgrade.
• Support efforts of the Bicycle Advisory Committee.
• Review the Downtown Parking Management Plan - develop and recommend changes to
assure effective use of existing parking inventory.
• Review effectiveness of the way-finding signage program and recommend changes
and additions.
• Survey neighborhoods that don't have safe right-of-way for pedestrians and cyclists,
determine the potential for alternate routes, and provide way-finding.
• Address the issue of traffic calming in more detail, especially areas around the schools.
• Create an updated map to show biking access trails in and around town. Coordinate this work
with the efforts of the Parks Comrnission and their production of a trails map.
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\Transport & Pkg 06 Questionnaire.wpd
Page 2
2006 Retreat Questionnaire
Transportation & Parking Commission
Raise awareness of bicycling and walking/hiking.
Issues specific to Commission.
Commission thoughts on parking issues in the downtown:
Look at parking lot resurfacing and re-configurations to increase parking spaces.
Traffic calming will always be an important issue for the Commission, but pedestrians and
cyclists are finding themselves in harms way. Our community has narrow high speed
corridors without sidewalks or bike lanes. Not everyone in our community has convenient
access to our protected trails. We need to find solutions that may include alternate pedestrian
and bike paths in adjacent right-of-ways.
Need to change the mindset of drivers in town so that they are more cognizant of their
actions and more mindful of pedestrians, especially children.
Solutions to parking problems will always be dynamic with no end in sight. It is frustrating
to realize that we may not solve all of our parking problems in the long term, therefore, we
must find gratification in creative short term solutions.
Evaluate an additional parking garage - possible location on the north side of Highway 9.
What training would be beneficial to the Commission?
• Continue budget presentation by the Town Manager on an annual basis and as it relates to
specific directions the Council wishes the Commission to take.
• Look for improved methods to complete needed street and sidewalk repairs.
• Continue tours, as time permits, of various streets and intersections.
• Receive updates and de-briefs from Transportation Commissions from nearby towns and
elsewhere so that we can adapt and learn from other experiences, with a possible "liaison"
role.
NACMTown Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\Transport & Pkg 06 Questionnaire.wpd
Page 3
2006 Retreat Questionnaire
Transportation & Parking Commission
Questions and comments for the Council.
The Chair of the Commission presents the following comments to the Town Council
Parking Lot 4 was completed in November of 1992. I do not know the expiration date on the
Parking Assessment District that was formed to build this great Town asset. I am wondering
if we should take a look at extending the term of this Parking Assessment District and use
it to construct a modest increase to our parking inventory in the downtown. The assessments
from the existing Parking Assessment District are already built into today's leases and I
doubt those leases will be reduced when the assessments are terminated. I do not believe that
we need more parking inventory at this time, but if the economy were to boom again near the
end of this decade, we might wish we had given more serious thought to ways of increasing
the inventory.
At this time, we are experiencing pressure from large property owners to allow more formula
retail in the downtown. I hope that we will be able to establish a balance that keeps the
unique specialty retail thriving in the downtown. I believe that adding more parking
inventory provides an excuse to allow more intensification. That should not be our
motivation, but if unseen pressures require us to accept more intensification, we should have
a plan to mitigate those pressures.
Comments from Other Commissioners
• Complements to the Town Engineer and the Maintenance Department for their efforts in
keeping the Town in reasonable repair while working under conditions of reduced staff and
funding.
• Town needs to "bite the bullet" in the near future and look for effective ways to fund major
projects, i.e., increased parking, and the repair and resurfacing of concrete residential streets.
• Develop a forum for different Commissions to share information and findings.
• It is time to plan and implement another parking structure. Dust off the plans to double deck
the lots (one level under ground) all the way to Saratoga Avenue.
• Fix the concrete streets, (I understand they must stay concrete) in our older neighborhoods.
These areas should pass a bond issue.
• Provide for more interaction with the Council.
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\Transport & Pkg 06 Questionnaire.wpd
Page 4
Transportation & Parking Commission
RESOLUTION 2004 -110
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DETERMINING THE NEED FOR A PARKING AUTHORITY;
DECLARING THE TOWN COUNCIL TO BE THE PARKING AUTHORITY;
ESTABLISHING THE TRANSPORTATION AND PARKING COMMISSION;
AND RESCINDING RESOLUTION NO. 2002-135
WHEREAS, transportation issues throughout the Town need to be carefully evaluated to
ensure that the quality of life in the Town is positively impacted by proper transportation
management;
WHEREAS, traffic congestion and speeding, particularly in the residential neighborhoods,
is also an ongoing problem within the Town of Los Gatos; and
WHEREAS, pursuant to Section 3650 of the Streets and Highways Code of the State of
California there has been created and now exists a public body corporate and politic known as the
Parking Authority of the Town of Los Gatos in accordance with the provisions of the Parking Law
of 1949; and
WHEREAS, the Parking Law of 1949 provides that the Parking Authority shall not transact
any business or exercise any powers unless and until the Council by resolution declares that there
is need for the Authority to function in the Town of Los Gatos; and
NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF LOS GATOS:
There is a need for a Parking Authority to function in the Town of Los Gatos and this
Council hereby so declares and determines.
a. The Council hereby declares itself to be the Parking Authority, and all of the rights,
powers, duties, privileges, and immunities vested by the Parking Law of 1949 in the
members of the Parking Authority shall be vested in the Council of the Town of Los
Gatos as the Parking Authority of the Town of Los Gatos.
b. The purpose of the Parking Authority is to establish and manage parking
improvements in the Central Business District.
C. The Mayor of the Town of Los Gatos shall act as the chairperson and presiding
officer of the Parking Authority of the Town of Los Gatos; and the Town Clerk and
Town Treasurer, respectively, of the Town of Los Gatos shall act as Clerk and
Treasurer of the Parking Authority of the Town of Los Gatos.
2. There is a need for a Transportation and Parking Commission to function in the Town of Los
Gatos to review and recommend actions relating to traffic calming, bikeways, parking, and
related local traffic issues.
a. There is hereby established a Transportation and Parking Commission which shall
generally be responsible for advising the Town Council regarding local transportation
and parking strategies and for advising the Parking Authority on matters pertaining
to parking in the Central Business District.
b. Membership / Organization
i. The Transportation and Parking Commission shall consist of seven (7)
members. Residency in Town is required for appointment and continued
membership on the Transportation and Parking Commission, for all
members.
(1) Persons initially appointed to the newly established Transportation
and Parking Commission, who were members of the former Parking
Commission at the time of its dissolution in July 2002, need not be
Town residents.
ii. Members shall serve a term of four (4) years and until their successors are
appointed and qualified, except any appointments to fill an unexpired term
shall be for such unexpired period.
iii. At. its first meeting, or as soon as possible thereafter, the Commission shall
elect officers and adopt bylaws for the conduct ofbusiness. The Commission
shall appoint and prescribe the term of office for its Chair and Vice-Chair.
iv. Five voting members of the Commission shall constitute a quorum for the
purpose of transacting business.
V. Commission members shall serve without compensation, provided that, with
advance budgetary approval of the Town Council, the actual and necessary
expenses (if any) incurred by the members in the conduct of Town business
shall be reimbursable pursuant to the current Council policy.
vi. The Commission shall hold a regular meeting at least once each month. The
Commission shall establish a regular time and location for its meetings and
shall otherwise call and conduct its meetings in compliance with the
provisions of the Ralph M. Brown Act (Government Code Sections 54950
and following).
vii. Minutes of the actions taken during its meetings shall be kept and filed with
the Town Clerk.
viii. Meeting attendance requirements will conform with current Town
Resolution.
C. The duties of the Commission shall include the following:
i. Provide advice and reviews and recommendations to the Town Council on
all matters related to transportation and parking within the Town, excluding
matters related to parking management within the Central Business District,
which advice reviews and recommendations shall be forwarded to the
Parking Authority.
ii. Review, monitor, and make long-range recommendations concerning the
construction, operation, and maintenance ofpublicly owned off-street parking
lots and structures and on-street parking spaces within the Central Business
District.
iii. Review, monitor, and make recommendations regarding parking meter rates
and limits; parking meter replacement; directional sign placement, and
parking lot traffic patterns.
iv. Advise on fees and assessments for the parking improvement program.
V. Make recommendations regarding the allocation of funds derived from
revenues collected on behalf of the Parking Authority. The recommendations
shall be based on allowed uses of such proceeds consistent with state and
local law_
vi. Review and advise staff proposals to provide traffic calming measures in
accordance with the approved Traffic Calming Policy. Such proposals, if
implemented, would be temporary. Permanent installations oftraffic calming
measures would be made with a consensus of the affected neighborhood and
the approval of the Town Council.
vii. Advise the Town Council on policy matters relating to local transportation
issues, as requested by the Town Council.
viii. Advise the Town Council on policy matters relating to bikeways and bicycle
system planning, with such recommended policies and systems to be
approved by the Town Council.
ix. Perform other duties as may from time to time to be prescribed by the Parking
Authority or the Town Council.
This Resolution shall take effect immediately upon its adoption.
BE IT FURTHER RESOLVED that Resolution No. 2002-135 is hereby rescinded.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 16th day of August, 2004, by the following vote:
COUNCIL MEMBERS:
AYES: Sandy Decker, Diane McNutt, Joe Pirzynski, Mike Wasserman,
Mayor Steve Glickman
NAYS: None
ABSENT: None
ABSTAIN: None
/s/ Steve Glickman
SIGNED: MAYOR OF THE TOWN OF LOS GATOS/
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
0
0
u
0
O
O
N
z
0
0
CZ
a
Aa
Z
E~
H
H
rn
H
-d
° kn
A~
(1) °o
N
A ~
a~
~
°
O
O
~ °
r
rA
~O
On
¢
H a
H a i
H a m
O
~
U
`i
o
~ U
o
U
i
d
~
bn
cli
°
~ °A
3 0
~ o
0
4-4
O Cl)
O
by
~b~A O
Q
'tom"-~ a
~ O
ca
v4
x ~
w 4
~pW N 0
2006 RETREAT QUESTIONNAIRE
! G A
Commission/Committee: I Youth Commission
Youth Commission
Length of Term
Term Expires
Jacqueline Kemp - Chair
2 years
06/01/06
Forest Gallien - Vice-Chair
2 years
06/01/06
Reeta Banerjee
2 years
06/01/06
Hallie Barnes
2 years
06/01/07
Jonathan Berthet
2 years
06/01/07
Melody Fitzgerald
2 years
06/01/06
David Frazer
2 years
06/01/06
Jordan Kahler
2 years
06/01/06
Liz Mellema
2 years
06/01/06
Jourdan Risoen
2 years
06/01/06
Ellen Rockdale
2 years
06/01/07
Katherine Stuart
2 years
06/01/06
Jan Van Bruggen
2 years
06/01/07
Amy Zhang
2 years
06/01/07
Lisa Zimmer
2 years
06/01/06
Meeting Information
Date: 2nd Tuesday each Month
Time: 7:00 pm
Location: Town Council Chambers
Staff: Scott Seaman, Police Chief
Youth Commission
2006 Retreat Questionnaire
Youth Commission
Major accomplishments of the past year.
• Three commissioners attended the League of California Cities Conference in San
Francisco, and four attended the National League of Cities Conference in North Carolina.
They brought back ideas that the commission has incorporated into the workplan.
• Identified youth health as a focus.
Heard a presentation by the Los Gatos Union School District.
Opened a line of communication with the school district to allow feedback
regarding food service.
Partnered with Fisher middle school to host "Health Week".
Mini Grant Project
• Heard a presentation by the Valley Foundation on how to create a grant project.
• The Commission focused on a specific Fisher Middle School project.
■ Students were prompted, through science and P.E. classes, to design a project
promoting healthy lifestyles.
• Students to present projects to the Commission with a request for funding.
For example: a trivia game during lunch; the Commission could give money to
the students to purchase Jamba Juice gift cards as prizes for the participants.
• Fisher middle school scheduled to hold a "Health Week" in April.
• Developed a partnership with the Los Gatos Cinema. Hosting teen movies on Friday
afternoons.
• A subcommittee has been working with the skate park committee to help with fundraising
and to facilitate communications with other youth.
• Completed framework for an innovative website.
• Maintained the adopted downtown planter box. The fabulous flower box is located
across from Williams Sonoma on N. Santa Cruz Ave.
Proposed projects for upcoming year.
• Continue health initiative
• Continue Mini Grants
• Implement "Champion of Youth"- A community competition designed to raise money for
the mini grant fund.
• Continue to assist the skate park committee.
• Implement "Kids Speak"- a publicized forum for kids to bring issues to the commission.
Would happen early in the new term. Could be open or have a topic.
• Continue to support the Police Department's Cops & Kids program which is aimed at
encouraging dialog between youth and police.
• Promote the Youth Party Guidelines.
• Review rules that may restrict teen activity in LG (curfew, permits, etc.)
• Complete and maintain website.
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed QuestionnaireWouth 06 Questionnaire.wpd Page 2
2006 Retreat Questionnaire
Youth Commission
Issues specific to Commission.
• Encourage broad spectrum of kids to be involved with Youth Commission projects and
issues; this encourages kid-to-kid communication.
• Weekend activities
• There has been an outcry from students that there isn't enough to do on the weekends.
Our survey revealed it is the number one concern for students at the high school level.
The commission is trying to find ways to improve student's options for activities during
the weekends.
Integrate kids into the rest of the community; promote cultural awareness
What training would be beneficial to the Commission?
® Public speaking seminar
® Team building
• How to reach out to the community for input and participation
Questions and comments for the Council.
• How can kids (individual citizens as well as the Youth Commission) better communicate
with the council? (i.e. expressing concerns, learning what the council is talking about)
® Kids have expressed the need for more kid-friendly places to shop and eat downtown.
They would particularly like to see more affordable clothing stores. They would like to
see the Council address this concern when planning issues come to the table.
• There has been an expressed need for more sports fields in Los Gatos, and kids would
like to see the Council support this request.
N:\CSD\Town Manager\Commission Retreat\06 Retreat\Questionnairs\Completed Questionnaire\Youth 06 Questionnaire.wpd Page 3
1
RESOLUTION 2005 - 52
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
RESCINDING RESOLUTION 2004 - 67 AND
ESTABLISHING RULES FOR THE YOUTH COMMISSION
WHEREAS, it is recognized that a youth perspective on issues which pertain to the
youth in the community is an important part of decision making in Town; and
WHEREAS, there is value in increasing communication between adults and youth; and
WHEREAS, there is value in having a mechanism for youth to have a voice in Town
affairs and issues relating to youth; and
WHEREAS, the Town Council of the Town of Los Gatos found and determined that the
purpose of the Youth Commission is to foster and encourage civic and neighborhood
pride and a sense of identity through the knowledge, understanding, and increased
involvement of the Town's youth in the Town's present and future municipal affairs.
NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF LOS GATOS:
There is a need for a Youth Commission to function in the Town of Los Gatos, which
would establish a formal body by which the youth of Los Gatos would have a voice in the
community.
a. There is hereby established a Youth Commission which shall generally be
responsible for studying various problems, activities and other issues of concern
to the youth in general; and for advising Council on matters pertaining to issues
involving the youth of Los Gatos.
b. Membership/Organization
i. The Youth Commission shall consist of fifteen (15) members. The members
shall be students who are entering grades 8 through 12. Membership for the
students requires either residency in the incorporated limits of the Town of Los
Gatos and enrollment in any accredited school, or residency in the
unincorporated areas of the County of Santa Clara, which have a Los Gatos
mailing address, and enrollment in a school located in the Town of Los Gatos.
ii. Up to five (5) Alternates may be appointed to the Youth Conunission, with one
representing each grade level appointed to the Commission. The alternates
shall be students who are entering grades 8 through 12. Membership as an
Alternate requires either residency in the incorporated limits of the Town of Los
Gatos and enrollment in any accredited school, or residency in the
unincorporated areas of the County of Santa Clara, which have a Los Gatos
mailing address, and enrollment in a school located in the Town of Los Gatos.
An Alternate shall serve on the Youth Commission in the event a member from
that grade or the next higher or lower grade if more than one member from a
particular grade is no longer able to serve the remainder of his/her term.
iii. The terms of office of the members shall be two (2) years, unless such member
is first appointed upon entering the 12'h grade whereby the term of office shall
be one (1) year. Members will serve until their successors are appointed and
qualified, except any appointments to fill an unexpired term shall be for such
unexpired period. The terms of office of an alternate shall be one (1) year.
Members shall serve a maximum of one term (2 years); however, an alternate
may serve one year as an alternate and a two-year term as a member.
iv. Eight (8) voting members of the Commission shall constitute a quorum for the
purpose of transacting business.
v. Commission members shall serve without compensation, provided that, with
advance budgetary approval of the Town Council, the actual and necessary
expenses (if any) incurred by the members in the conduct of Town business
shall be reimbursable pursuant to the current Council policy.
vi. The Commission shall hold a regular meeting at least once each month between
September and June. The Commission shall establish a regular time and
location for its meetings and shall otherwise call and conduct its meetings in
compliance with the provision s of the Ralph M. Brown Act (Government Code
Sections 54950 and following.) The Commission shall elect a Chair and Vice-
Chair, both of whom shall serve at the pleasure of the Commission. Terms of
office shall be for one (1) year and shall begin on the first meeting September
and end the following September.
vii. Minutes of the actions taken during its meetings shall be kept and filed with the
Town Clerk.
viii. Meeting attendance requirements will conform with the current Town
Resolution.
'A 11;
C. The duties of the Commission shall include the following:
i. Foster greater involvement of youth in municipal government affairs.
ii. Study problems, activities, and concerns of youth, especially as they relate to
municipal programs or projects of the Town of Los Gatos.
iii. Hold forums on problems, activities and concerns of youth, either alone or in
conjunction with other governmental agencies and community organizations, as the
Commission deems desirable.
iv. Review municipal matters referred to the Commission by the Town Council or
other Town boards, committees, or commissions and, as appropriate, make
recommendations on those matters.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 6' day of June, 2005 by the following vote:
COUNCIL MEMBERS
AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector,
Mayor Mike Wasserman.
NAYS: None
ABSTAIN: None
ABSENT: None
SIGNED: /s/ Mike Wasserman
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ MarLyn J. Rasmussen
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA -
f
rr~~
V
O
O
N
~I
FBI
U
0
o
~
o
N
N
N
~ N Cd
~
A
~.Cd z
W
tb
Cj
U
O
-
cj
co
~
U
0
~
H
O
an c
op
Cd Cd
U,i °a
Q
d
H
r
io
b
.
.
.
° o
cC
Up c M.
CO
ou
4i
P
tiA
1 e
1
.
bb
J5
O
O cd cd
r
0
~
d
d
u) r
.
Q) o
-0
(1)
c
cn
tV U o
41
0
0 0
o"
o
U
U
U
i
U i
8 U)
o
U
m
0
ra
C
.
o
C4 cd
O C7 0
cn z
.
~ u
O
Q
U
cd
¢
• vi
O
N
Q,
N
Q