05 Staff Report - Community Development Block GrantMEETING DATE: 4/3/06
t41 0 6
ITEM NO.
COUNCIL AGENDA REPORT
~g G Ate
DATE: March 21, 2006
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING' THE TRANSFER OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND
RELATED BUDGET ADJUSTMENTS, AND RESCINDING RESOLUTION
2005-12
RECOMMENDATION:
Adopt a resolution authorizing the transfer of Community Development Block Grant (CDBG) Funds
and related budget adjustments, and rescinding Resolution 2005-12 (Attachment 1).
BACKGROUND:
The Town has participated in the Santa Clara Urban-County CDBG Program since 1975. Through
this program, the Town receives federal CDBG funds for activities which benefit primarily very low
and low income households, including Americans with Disabilities Act (ADA) modifications,
affordable housing developments, the Housing Conservation Program, and service programs
administered by local nonprofit agencies.
DISCUSSION:
Each fiscal year, Council adopts a resolution allocating CDBG funds for that year. The total amount
of funds available each year is set by the federal Department of Housing and Urban Development
(HUD). If any project which is allocated CDBG funds does not use all of those funds, they must be
re-allocated to another project before they may be used. All of the Town's CDBG allocations are
tracked by Santa Clara County on a document called the Cash Control Record, and each is assigned
a "project number."
At its December 5, 2005 meeting, Council adopted Resolution 2005-12, authorizing the transfer of
PREPARED BY: Regina A. Fal unity Services Director
N:\CSD\TCRPTS\2006 TCRPTS\CDBG transfe ,A v2.wpd
Reviewed by: . 5a Assistant Town Manager r /Town Attorney Clerk Administrator
a F nance Community Development Revised: 3/21/06 12:49 pm
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Reformatted: 5/30/02
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE TRANSFER OF COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
March 21, 2006
CDBG funds remaining from completed projects to an approved Town CIP Project, 25 Fiesta Way
Annex ADA Improvements. As authorized by the resolution, a transfer request was submitted to
Santa Clara County, which administers these fiends. The transfer request was denied, as its format
did not comply with the County's new preferred format. Town staff was asked to revise the request
and return to Council for a new authorization.
The attached resolution would rescind Resolution 2005-12, and authorize a new transfer request to
be submitted to Santa Clara County. County staff have provided verbal assurance that the transfer
request form (Exhibit A to Attachment 1) will be acceptable.
CONCLUSION:
Staff recommends that Council adopt a resolution (Attachment 1) authorizing the transfer of CDBG
fiends remaining from completed projects to a new line item, 25 Fiesta Way Annex ADA
Improvements, and related budget adjustments. Once approved by Council, the transfer request
would be forwarded for final approval by the County Board of Supervisors.
ENVIRONMENTAL ASSESSMENT:
The recommended action is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
All CDBG allocations are adopted as part of the Operating Budget, in Special Fund 219. Once the
transfer was approved, budget adjustments in the appropriate operating revenue and expenditure
accounts would be made to reflect the corrected amounts of ADA funding.
CDBG allocations that are used for capital projects are also adopted as part of the Capital
Improvement Program budget. Budget adjustments in the appropriate CIP revenue and expenditure
accounts would be made to reflecting the receipt of CDBG funds from Special Fund 219.
The recommended action would have no impact on the General Fund.
Attachments:
1. Draft Resolution of the Town Council of the Town of Los Gatos Authorizing the Transfer
of Community Development Block Grant Funds (Exhibit A)
2. Revised Cash Control Record
Distribution:
Kevin Rohani, Town Engineer
Glenda Cracknell, Senior Account Technician
Jennifer Miller, Administrative Analyst
Bill McWood, Santa Clara County Office of Affordable Housing, 1735 N. First Street, Suite 265, San Jose, CA, 95112
Attachment 1
RESOLUTION NO. 2006-
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AUTHORIZING THE TRANSFER OF COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS AND RELATED BUDGET ADJUSTMENTS,
AND RESCINDING RESOLUTION 2005-12
WHEREAS, the Town of Los Gatos receives Community Development Block Grant
funds from the U.S. Department of Housing and Urban Development through the County of Santa
Clara as a non-entitlement city pursuant to the provisions of Title I of the Housing and Community
Development Acts of 1974 and 1977, as amended; and
WHEREAS, the U.S. Department of Housing and Urban Development requires that
any funds remaining from completed projects must be transferred to another project before they may
be utilized; and
WHEREAS, the Town Council wishes to allocate additional funds to Capital
Improvement Program project 0539, which ensures compliance with Americans with Disabilities
Act (ADA) accessibility requirements.
NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
DOES HEREBY RESOLVE AS FOLLOWS:
A. The Town Council does hereby authorize the transfer of funds on the Town's
Cash Control Report, as set out in Exhibit A, attached and incorporated
herein, and the related budget adjustments.
B. Resolution 2005-12 is hereby rescinded.
1
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos, California, held on the 3rd day of April, 2006, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
NACSD\TCRPTS\Resolutions\CDBG Transfer 2006.wpd
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