07 Staff Report - Parking Lot 5 Repair and Resurfacing°w" 0 MEETING DATE: 3/20/06
ITEM NO.
snt°S COUNCIL/AGENCY AGENDA REPORT
DATE: MARCH 14, 2006
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: DEBRA J. FIGONE, TOWN MANAGER/EXECUTIVE DIREC OT R--
SUBJECT: PROJECT 05-22 - PARKING LOT 5 REPAIR AND RESURFACING
A ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR THE PARKING LOT 5 REPAIR AND RESURFACING PROJECT
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR
BIDS.
B. AUTHORIZE TRANSFER OF FUNDS FROM DOWNTOWN
PARKING IMPROVEMENTS (0336) IN THE AMOUNT OF $95,700
AND APPROPRIATE CONTINGENCY FUNDS (930) IN THE
AMOUNT OF $154,300 TO PARKING LOT 5 ACCOUNT (0613) TO
PROVIDE FUNDING FOR THIS PROJECT.
RECOMMENDATION:
1. Adopt resolution approving plans and specifications for the Parking Lot 5 Repair and
Resurfacing Project and authorizing staff to advertise the project for bids.
2. Authorize transfer of funds from Downtown Parking Improvements (0336) in the amount of
$95,700 and appropriate Contingency Funds (930) in the amount of $154,300 to the Parking
Lot 5 Account (0613) to provide funding for this project.
BACKGROUND:
The project will repair and reconstruct Parking Lot 5 located between Elm Street and Main Street
in advance of the Main Street paving project. Upgrading this parking lot will complete
improvements for the Town's public parking lots located between University Avenue and S anta Cruz
Avenue.
PREPARED BY: J HN E. CURTIS
irector of Parks and Public Works
Reviewed by: Assistant Town Manager ,O_Town Attorney Clerk Administrator
&Finance Community Development Revised: 3/14/06 1:57 pm
Reformatted: 5/30/02 NAM&COUNCIL REPORTS\05-22.parking.lot.5.repair.resurfe.p&s.wpd
PAGE 2
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 05-22 - PARKING LOT 5 REPAIR AND RESURFACING
MARCH 14, 2006
DISCUSSION:.
Parking Lot 5 is in the worst condition among all the public parking lots in Los Gatos. The surface
and base of this lot have deteriorated due to aging and deferred maintenance, resulting in surface and
base failures throughout the lot. This condition has been aggravated by poor drainage with water
ponding at various spots, causing additional failures.
This project will remove the existing asphalt surfacing, repair base failures, and place an asphalt
overlay on the surface of the lot. In addition, irrigation lines will be placed under the parking lot to
provide water for the planters in this lot. Some sections of curbs that are broken and deteriorated
beyond repair will be replaced in this project. The key addition to this parking lot is proper striping
and the addition of special access parking toward the center of the lot. The number of parking spaces
remain to its current 103 spaces.
It is estimated that the proj ect will take less than ten days to complete. Staff has been working with
the merchants located along this parking lot to determine their needs during the construction period
and to address their concerns related to customer parking, delivery and access. During the week of
March 6th, three (3) meetings were held with various merchants to discuss the construction plans and
get their input as this project moves forward. Similar to the reconstruction of Santa Cruz Avenue last
year, staff will make every effort to complete this project expeditiously, while being aware of the
needs of the merchants and their customers. Based upon several merchants' input, staff recommends
constructing the project from May 22nd to May 31 st. During this period the parking lot will be closed
to vehicles. Accommodations for delivery trucks will be made in parking garage 4 in a designated
location. In addition, parking restriction on parking garage 4 will be lifted during the construction
of parking lot 5. The merchants agree with this approach and it is not recommended to have valet
parking for the days when parking lot 5 is being constructed. All merchants will be noticed further
with updates about the project.
CONCLUSION:
It is recommended that the Town Council/Redevelopment Agency adopt the attached Resolution
approving plans and specifications for the Parking Lot 5 Repair and Resurfacing Project and
authorize staff to advertise the project for bids. If the Council/Agency acts as recommended, the
project will be advertised and a construction contract will be presented for Council/Agency award
on April 17, 2006.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301 [c]). A Notice
of Exemption will not be filed.
PAGE 3
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: PROJECT 05-22 - PARKING LOT 5 REPAIR AND RESURFACING
MARCH 14, 2006
FISCAL IMPACT:
The estimated construction cost for this project is $250,000. To meet this cost, a combination of
RDA funds is available by transferring $95,700 from the Downtown Parking Improvement Project
(which was completed in FY 2004/05) and transferring $154,300 from the RDA Contingency Fund,
as demonstrated in the following chart:
Parking Lot 5 Improvements
Engineering Project # 05-22
Available Expended/
Budget Encumbered
Transfer to
FY 2005/06 Fiscal Impact Funding To Date
930-0613
930-0336 111,858 16,153
95,700
930 Contingency 183,300 -
154,300
TOTALS 295,158 16,153 250,000
TOTAL EXPENDITURES BY CATEGORY:
Staff Labor
Construction Estimate 250,000
Balance
of Account
5
29,000
29,005
TOTALS - 250,000 1
Attachment:
Resolution approving plans and specifications for the Parking Lot 5 Repair and Resurfacing Proj ect
(plans and specifications are available in the Clerk Administrator's Office for review)
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
APPROVING THE PLANS AND SPECIFICATIONS FOR
PROJECT 05-22 - PARKING LOT 5 REPAIR AND RESURFACING
AND AUTHORIZING STAFF TO ADVERTISE THE PROJECT FOR BIDS
WHEREAS, plans and specifications for the Parking Lot 5 Repair and Resurfacing Project
have been prepared by the Town Engineer and duly filed with the Clerk Administrator/Secretary of
the Redevelopment Agency; and
WHEREAS, public improvements are of benefit to the project area or the immediate
neighborhood of the project area; and
WHEREAS, no other reasonable means of financing such public improvements are available
to the community; and
WHEREAS, the Redevelopment Agency's contribution to the cost of the public
improvement will assist in elimination of one or more blighting conditions in the project area; and
WHEREAS, the Town Council/Redevelopment Agency of the Town of Los Gatos has
reviewed said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED THAT the Town Council/Redevelopment
Agency hereby approves the plans and specifications for the Parking Lot 5 Repair and Resurfacing
Proj ect.
BE IT FURTHER RESOLVED THAT the Clerk Administrator/Secretary of the
Redevelopment Agency is hereby authorized and directed to advertise the Parking Lot 5 Repair and
Resurfacing Project for bids in the manner prescribed by the Town Municipal Code.
PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos held on the 20`h day of March, 2006 by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY OF THE
TOWN OF LOS GATOS, CALIFORNIA