07 Staff Report - Hillside Street Resurfacing ProjectMEETING DATE: 2/21/06
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COUNCIL AGENDA REPORT
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DATE: FEBRUARY 8, 2006
TO: MAYOR AND TOWN COUNCIL
FROM: DEBRA J. FIGONE, TOWN MANAGER
SUBJECT: HILLSIDE STREET RESURFACING PROJECT
ADOPT RESOLUTION AUTHORIZING STAFF TO FILE AN
APPLICATION FOR FEDERAL SURFACE TRANSPORTATION (STP)
PROGRAM FUNDING AND COMMITTING THE NECESSARY NON-
FEDERAL MATCH FOR THE PROJECT AND STATING THE ASSURANCE
OF THE TOWN OF LOS GATOS TO COMPLETE THE PROJECT
RECOMMENDATION:
Adopt resolution authorizing staff to file an application for Federal Surface Transportation (STP)
Program Funding and committing the necessary non-federal match for the project and stating the
assurance of the Town of Los Gatos to complete the project.
BACKGROUND:
The Town of Los Gatos received a call-for-projects for grant funding of local streets and roads for
FY 2007-08. The total funding limit in Santa Clara County is $16,010,000. From this total funding
limit, the amount allocated for Los Gatos is $272,170. Grant applications were due to VTA on
January'6, 2006. By early March 2006, the VTA board will approve the projects list for various
agencies.
DISCUSSION:
We were informed by Metropolitan Transportation Commission (MTC), who manages this grant,
that funds can only be applied for collector and arterial roads, not local residential streets. Town staff
evaluated various options to utilize this grant. Since most of the Town's collector and arterial roads
have received resurfacing in the past few years and are in good condition, it was determined that the
best option is to use this grant to resurface the hillside collectors including College Avenue, Kennedy
Road, and Reservoir Road. The work is anticipated to take place in 2007.
PREPARED BY: JOHN E. CURTIS 14e
Director of Parks and Public Works
Reviewed by: Assistant Town Manager Attorney Clerk Administrator
Finances Community Development Revised: 2/8/06 9:01 am
Reformatted: 5/30/02 NAB&MCOUNCIL REPORTS\Hillside Street Resurf Resolution 22106.wpd
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: HILLSIDE STREET RESURFACING PROJECT
FEBRUARY 8, 2006
These roads have very low PCI ratings and need resurfacing before deteriorating to a point which
reconstruction is the only option left at a much higher cost.
CONCLUSION:
Staff recommends that Council approve the resolution authorizing staff to file an application for
Federal Surface Transportation (STP) Program funding. For Council's information, the STP process
allows for the submittal of a Council resolution subsequent to the initial filing of an application.
ENVIRONMENTAL ASSESSMENTS:
This is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
There is currently no fiscal impact. Staff will return to Council with an update if the STP funds are
approved for this project, as anticipated.
Attachment:
Resolution authorizing staffto file an application for Federal Surface Transportation (STP) Program
funding.
RESOLUTION
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE FILING OF AN APPLICATION
FOR FEDERAL SURFACE TRANSPORTATION FUNDING
FOR THE HILLSIDE STREET RESURFACING PROJECT
AND COMMITTING THE NECESSARY NON-FEDERAL MATCH
FOR THE PROJECT(S) AND STATING THE ASSURANCE OF
THE TOWN OF LOS GATOS TO COMPLETE THE PROJECT
WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy
for Users (SAFETEA) (Public Law 109-59, August 10, 2005) continues the Surface Transportation
Program (23 U.S.C. § 133 and the Congestion Mitigation and Air Quality Improvement Program
(CMAQ) (23 U.S.C. § 149); and
WHEREAS, the SAFETEA legislation will guide the STP, CMAQ, and TE programming
until a SAFETEA bill is authorized; and
WHEREAS, pursuant to SAFETEA, and the regulations promulgated thereunder, eligible
project sponsors wishing to receive Surface Transportation Program or Congestion Mitigation and
Air Quality Improvement Program grants for a project shall submit an application first with the
appropriate metropolitan transportation planning organization (MPO), for review and inclusion in
the MPO's Transportation Improvement Program (TIP); and
WHEREAS, the Metropolitan Transportation Commission is the MPO for the San Francisco
Bay region; and
WHEREAS, the Town of Los Gatos is an eligible project sponsor for the Surface
Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and
WHEREAS, the Town of Los Gatos wishes to submit an application to MTC for funds from
the Surface Transportation Program in fiscal year 2007-08 for the following project:
COLLEGE AVENUE/]KENNEDY ROAD/PROSPECT ROAD/RESERVOIR ROAD
RESURFACING PROJECT
WHEREAS, MTC requires, as part of the application, a resolution stating the following:
1) the commitment of necessary local matching funds of at least 11.47%; and
2) that the sponsor understands that the Surface Transportation Program and Congestion
Mitigation and Air Quality Improvement Program funding is fixed at the programmed
amount, and therefore any cost increase cannot be expected to be funded with Surface
Transportation Program or Congestion Mitigation and Air Quality Improvement Program
funds; and
3) the assurance of the sponsor to complete the project as described in the application, and
if approved, as programmed in MTC's TIP; and
4) that the sponsor understands that funds must be obligated by June 30 of the year that the
project is programmed for in the TIP, or the project may be removed from the program;
and
5) that the sponsor has a certified pavement management system (PMS).
NOW, THEREFORE, BE IN RESOLVED by the Town Council that the Town of Los
Gatos is authorized to execute and file an application for funding under the Surface Transportation
Program of SAFETEA in the amount of ($272,170) for the Hillside Street Resurfacing Project; and
BE IT FURTHER RESOLVED that the Town Council by adopting this resolution hereby
states that:
1) The Town of Los Gatos will provide ($40,000) in local matching funds; and
2) The Town of Los Gatos understands that the Surface Transportation Program and
Congestion Mitigation and Air Quality Improvement Program funding for the project
is fixed at ($272,170) and that any cost increases must be funded by the Town of Los
Gatos from local matching funds, and that the Town of Los Gatos does not expect any
cost increases to be funded with Surface Transportation Program or Congestion
Mitigation and Air Quality Improvement Program funds; and
3) The Hillside Street Resurfacing Project will be built as described in this resolution and,
if approved, for the amount shown in the Metropolitan Transportation Commission
(MTC) Transportation Improvement Program (TIP) with obligation occurring within the
time frame established below; and
4) The program funds are expected to be obligated by June 30 of the year the project is
programmed for the TIP.
BE IT FURTHERRESOLVED that the Town of Los Gatos is aneligible sponsor of prof ects
in the State Surface Transportation Improvement Program; and
BE IT FURTHER RESOLVED that the Town of Los Gatos is authorized to submit an
application for State Surface Transportation Improvement Program funds for the Hillside Street
Resurfacing Project; and
BE IT FURTHER RESOLVED that there is no legal impediment to the Town of Los Gatos
making applications for Local Streets and Roads Shortfall Program fiends and the Regional
Improvement Program funds; and
BE IT FURTHER RESOLVED that there is no pending or threatened litigation which might
in any way adversely affect the proposed project, or the ability of the Town of Los Gatos to deliver
such project; and
BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to the MTC
in conjunction with the filing of the application; and
BE IT FURTHER RESOLVED that the MTC is requested to support the application for the
project described in the resolution and to program the project, if approved, in MTC's TIP.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos held on the day of 21St day of February, 2006 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA