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05 Staff Report - Code for Collection Franchise Procurement Process~o~ aF t}11 1 ti~~ Z7,t., ras ~Ajps A 4 C:OUINC'IL AGUNDA KEPOP 4 DATE: 'Septerz ber `?0, 2005 1'0: k ,lYOR AND I tVN' CO ITI~Q , FWM-I PE',I3RA J. FfGONE. Tt -WNI' %1\71 ~1 ti l'. ? StIBYECT ADOPT A RESOLUTION COLLECTION !adopt a Resohi ion ( ttachmant 1 acloptin i~. d ; ''c5nc~tLC.t:ft~r. tl~e~C oil c'ti' zxti ;k 1l hi~SE~ ?Pr©clzte~rzerli ~?rocess ° BAQK'('3R01_ND- lie Towm contracts for solid W'aste Maliauement,Authority uthorTty), ajoint;P, ;cr, erta; 1st s~ ~}ex ~i : e.+,ur ~ `est; ~ p[ X, cities: Town of Los (Tatos, City of CamptiJ1_ Cztti~ ra}l ~Yt~z~ W Itiareztci4 AN,; Council last discussed at its August 15 for solid -waste, reeyclizZg, aml grecu traAQ Md --ctioat serykksi till Begin, NTarch! ] 'I'hci Auttioritq issued a.Requtx stfor Proposals oaSep€amberl. fro (ist~l~~'~ DISCUSSION: At its August 3L Meeting: the authority l3c~ard ^ac~~ptec~ ~~e~c~~'~it~c!z~ `T(7G,~aclc~~fir~~=a` ~ U~ek ('onduct for the collection fr nchi~se pro c,urctme,:t;11 frou ssi- "I iN v4soblli~-)Ix, ptepare'a. l th;eAuthority Attorney, provides specific Language -oiz; t4i~ `~~s,,~Irt.ze~. c3~rt't~'~ ~~!th~~roces y pry icle~ tamciramcs for t 1mi to vales apply, and clan fies~ct}~~ ller~";y~c al,~ c~rzc} ~cf~' h laertnissil?le':~ The Authority recallunends that each of its nlezrz~ec~a~;eit~ ~'~'o;tzncil~•a~~p1,t)~c..4sazl~~rc~so~ittic~z~,~i't~~ order to a-iaintain a professional process free 1'rc1r~~.az1 'app~:aran'c l t~l intpro}}irta y:~ PlzEPAREII , . Regina . EaI~ r K)tffjs I;F ~ Communrty Set ffi`rCet'or; 'L6omA M'omcti,' « NACSD%TCRP1'S'-)TR15 TC:RPTS\ec)dv ofcxrduct:!} d Rcvic-wc, I;hy: Assistaxli TE)1~I1 Iat~agej lp.~~' Ltte~z7aex~ le l f IUZ~iStratc~I~ RevistA 9J20/05 9:19 am 6 MAYOR AN-, O'TOV,TN COU`NCTt ADE~Y'1 ~SOr;UTION'~POI'Tt~<} 1~<<C C:)J3~;~~f; c1~IS~I~I~~ ~`kOR.T~~L~ SUBJECT: C OJJ , C. I'f CAN YR ANI CHISE PROCJJ F, ~EIUN T C jY,$N Lepterzbe,, ?U. 605 OZCLI~i SION: Staff recommends that the Tovvn tolmoil adopt rz olut i .;a`dr t17 ,t±Yoth i c~f'.C ii net: f,&;,thu Collection Ranchise Prccure.rnew Process. NI s IRON JEZN CAL ASS1'SSN-1ENT-. The rcconinzended action Is not a project L~1SCAL_ T:: No fiscal impact GNU resul lmm the reconunenclAa0ix,,;;', A1t~cl~merzfs; )raft Resolution of the 'Town C':ounell 01, tlic; ~hwx oV q3 z afc~ , i3; COY(-, oIr Conduct fix the Collection Franchise Fz'~~ctzretxzen~T~~~~~ ess~ i~ ~utit~zt: a a ° ;1ZE',SOL,U'IIO Op° THE TOWN C'OUN, (Y-IG08 ADOt? FINI z COJI~ }F' E I~FDZT rI' FOR SHE C OT-I:,P-CTJOIE FRANCM S- K'~' O UREI NBC -NITP Z CAZI-ISN- a 4'REREAS, ttie 'I`own is a men her,' of-, 1 e 'Wgstd ~a a`; 65~~1FCt~ ~ aste: Manag emetit Authority uthority")_ a join t:, w.e; s .auf ic» t Los Gatos -incl the Cities of Campbell,, Uontej JS;ev,Qlw A-encies"); aad «'HERIV S. th,o members of The Political. E2eforni Act of 1914 ("PRA:". kola AfiT.4oAIVCT.~I oL'I~Rt'LTrLll;t 7 dzE{o lit, 'IMMI Others' hirq's, disclostve of (71nancia0I-IteresYs,' anx WWREAS, the °:Authonry his its' tbte,~ pfcrwss, z)i; regpes4rrg; ana'. ec,ail,i't~ proposals for tke collection and disposal >f;'st li'd, asfc.l w:rtl in• ~r~ ~jtarisc icti`c~i ~~.li:J~h~-! :Auil~otity",cct~rx~:cnt Prc~cc•ss"gym, acid t'4'T RE.~S, the 3oarc orDi.rect'Orst O IRC, Auth'wA"fy., desiresi rota ~a Gt ptofessional process free f-rorn any undue in ara'AVV-Oflm- ~ vkty' by c-omplying Nvitli Lhe. PRA, and adotf rig Jdd t ititaCtdTtffatiOiN .re~~~~ iA'~t -i • Procure -Ilen Process. No v, >r> ExEF a Y ov " :t -)WRGN "Y ~o ' DOES TU-REBY RESMVE tlzat'tlie ~oJlo~~~ng; (:Oo. f,ranQA)Sf-% Procurement Process is adopted; A 7 a . Code of C'ondu+ci fiw the A., POTENTIAL CONFLICT OF Executive Director of the Authority and each Official") shall inlorru the stag: ofbis or hor ~1t~zzl~'ez ~ti~~t~c~1'c~{~a'nos'~'of~nt7'~7.c~~i~ictsini'~terest'. regauding7 jx t4ntial proposers for solid waste services Inforination regar dixig potential conflicts existin~l'h~~t~~~ e ri.~atiuaz~~f l`,+2f}(l~~E, and:OL!'ober. ?l?' % shall be disclosed no later than October I 2005' 1'z Etn~~ f o2i rdi3 l c~tt 'tial"~;;~~rzfl E, ;arl ~ after October l', :Z005 shall be provided ivittiin,11' ~Mdays~t) tki(Al )ar~f, cJC4 Cuff ' I' learniri4,g of the potential conflict, B. C0'Kf4WUTIONS. 'lib Board Memtvr,, or, `Efee(ed Q`f sktallf aceel?l' arry,' contributions by potential Proposers froz-r {?ct'ol c7, T., Ll.M, vanfL' Jaiiuar6;'T-4 8 UU7'. Azt~q' contributions received bctw een Sel tc.mber l iff3SWfoB'er. 4hallkvrofurtwd.. P-wfi!Bcitz d: ktember and Elected 0ffic1at shall disclose all pcist cohtribut fC'ntibl. po sersltd,Ih~ Txecut Director of the uthoritv., g PR.OEJBlrl'FD- CON ItiAC ,'S No 3c arc 'f~fiem er. or. °lcc~c c3'(i}~ ci pjialthavcicox - -public meetings or conversations with Potentkzl,oi<<Apo!.jersa t> 0t1Y,Qctqt et;' A ix-ItilI iulu r~' 1 200')7, regarding. the Proctirezzzezrt Process or t~n.y' ~iatfersi tbei l?c~€e.nti~l ~'i~po~ersi Tloweve:r, this sect on shall not prohibit Board Vert-A?ez•yiazacl~;~Iee€zcl,{~,~~z'c PotezttialProposers r(cJ- pttrel-,- social rc-asons. litrar~i leiz~bess az~c~i Elcc #'eci~ } t cz~i7s, l~a1)! r~ f~z;~ any cluestions regarding the Procuren-lent Prop ess~t~~~~rel;~;~~ c~itti~ ell3iiecfor.u£~h~,~u~F~Qx%€y , I~'o rt;~~ Mombers and ;elected Officials shall disclose, toith.el ecutil' =T)irecfor~z~13it1Y ~~rrtlloz t,'}►'an c0D; public meetings orconvoTsations with Potent] a], Pwposei;s eg zrtliagnhc~I?ic~curezuen#'1'xc~c~ssr~v~7i~li, ucctzrred from Fanuar 1, 2005. zE1ti1 August 'I 1, 2C}Ei:'9., ~,`aeon-f~,ul~lxc~ 'me~trzz«~s~a~z~~ xrc~ iang.zliat' has not been called and held in accordance ':I r a vE E r I P -4 W d A S A 4 a Iii,