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11 Staff Report - Budget and Capital Improvements for FY 2005-10ZOW N OF s ~OS'satos DATE: TO: FROM: SUBJECT: MEETING DATE: 6106/05 ITEM NO. 11 COUNCIL/AGENCY AGENDA REPORT June 6, 2005 MAYOR AND TOWN COUNCIL/ CHAIR AND MEMBERS OF THE REDEVELOP NT AGENCY TOWN MANAGER/EXECUTIVE DIRECTOR ADOPT RESOLUTIONS APPROVING THE TOWN AND REDEVELOPMENT AGENCIES FISCAL YEAR 2005/06 OPERATING BUDGET, CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2005-10, CARRY-FORWARD APPROPRIATIONS, AND OTHER APPROVED ADJUSTMENTS AND MINOR CORRECTIONS RECOMMENDATION: Adopt resolution approving the 2005/06 Operating and Capital Summary Budget and the FY 2005-2010 Capital Improvement Plan for the Town of Los Gatos, directing staff to incorporate within the final adopted budget any changes related to any Council approved meet and confer process and/or any management compensation plan amendments, minor corrections due to more refined budgetary estimates or additional Town Council direction received by staff upon adoption of the budget (if any), and authorized carry-forward appropriations. 2. Adopt resolution approving the 2005/06 Operating and Capital Summary Budget and the FY 2005-2010 Capital Improvement Plan for the Redevelopment Agency of Los Gatos, directing staff to incorporate within the final adopted budget any changes related to any Council approved meet and confer process and/or any management compensation plan amendments, minor corrections due to more refined budgetary estimates or additional Agency Board Member direction received by staff upon adoption of the budget (if any), and authorized carry-forward appropriations. PREPARED BY: Finance & Services Director C:~Documents and Setdng3\User\Desktop\FINAL ADOPTION 2005-06_I.upd Reviewed by: Assistant Town Manager Town Attorney Clerk_ C Finance Community Development Revised: 6/2/05 4:38 pm Reformatted: 5/30/02 t^~ ;w~. PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ADOPT RESOLUTION APPROVING THE 2005/06 OPERATING/CAPITAL BUDGET JUNE 6, 2005 BACKGROUND: A public hearing was held on the 2005-2010 Capital Improvement Plan, the Redevelopment Agency Operating & Capital Budget, and the Town's Operating Budget on May 16, 2005. Staff received additional direction and feedback from Council regarding the Proposed Budget for FY 2005/06. The proposed changes to date received from Council have been incorporated into the revised FY 2005/06 Proposed Budget. The Council changes are discussed in the following pages. There are also some recommended adjustments to the Proposed budget being suggested by staff as detailed in the following discussion. Any additional minor corrections and changes directed by the Town Council upon adoption of the budget can be incorporated into the final authorized budget as provided for in the adopted Budget Resolution. DISCUSSION: The table below presents summary fund information reflecting the proposed FY 2005/06 revenues and other sources and expenditures reviewed by Town Council on May 16, 2005. TOWN OF LOS GATOS FY2005/06 FY2005/06 FY2005/06 REVENUES AND OTHER FLNDING SOURCES Proposed Proposed Recommended ALL FLNDS Budget Adjustments Budget General Fund S 26,110;250 176,000 26,286,250 Special Revenue Funds 1,966,561 1,966,561 Internal Service Funds 3,920,220 3,920,220 Trust & Agency Funds 188,240 188,240 Capital Project Funds 2,755;692 (25,000) 2,730,692 RDA Funds 5,489;900 5,489,900 Total Town Revenues and Transfers In 40,430,863 151,000 40,581,863 Plus Reserve Funding Capital Project GFARFund Balance Carryforward Capital Project RDA Fund Balance Carryforward GF Reserve for State Budget Total Revenues, Transfers In, & Reserve Funding 1,547,250 1,547,250 1,956;924 1,956,924 480,000 480,000 44,415,037 151,000 44,566,037 EXPENDITURES AND OTHERFUNDINGUSES Town Expenditures, Transfers Out, and Us a of Reserves General Fund 26,640,065 180,212 26,820,277 Special Revenue Funds 2,176;121 2,176,121 Internal Service Funds 4,337,780 4,337,780 Trust & Agency Funds 219,840 219,840 Capital Project Funds 4,251,542 (18,100) 4,233,442 RDA Funds 6,673,784 6,673,784 Total Town Fxpenditures, Transfers Out, & Use of Reserves 44,299,132. 162,112 44,461,244 Total Sources Over Uses of Funds S 115,905 S (11,112) S 104,793 The revised revenue estimate reflects staff's recommendation to increase operating grant revenues $176,000 in recognition of Town's share of the new statewide 911 fees collected bythe State, which is expected to be available in calendar year 2005. PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: ADOPT RESOLUTION APPROVING THE 2005/06 OPERATING/CAPITAL BUDGET JUNE 6, 2005 The revised proposed Town and RDA Recommended Budget for FY 2005/06 is balanced with total revenues and other funding sources of $44,566,037 versus total operating and capital expenditures of $44,461,244. As demonstrated in the Financial Summaries Total Budgeted Fund Activity Summary (Page C-23), the Town's RDA Capital Projects and Debt Service Funds have sufficient fund balance projected to be available to cover any operating revenue shortfall as a result of the proposed FY 2005/06 State ERAF payment (currently estimated at approximately $303,000). Per accounting principles, "reserves" are not classified as revenues; instead they are shown as "Reserve Funding" in the table above. Recap of Suggested Revisions to Proposed FY 2005/06 Budget: Council Approved/Directed Modifications: Wildlife Center Funding for FY 2005/06 The final budget includes $4,212 in funding from the Town's Non-Departmental program for support of the Wildlife Center. Funding for this program was previously included in the Silicon Valley Animal Control Authority (SVACA) annual budget. With the Town no longer participating in this agency, a separate budget item providing Town support was necessary. This allocation will be re- evaluated prior to the next budget cycle in light of the Town's Animal Control Services contract with the City of San Jose. 50150 Sidewalk Cost Sharing Program There is no cost sharing program proposed for the adopted budget until staff receives Council direction regarding its implementation. As part of the discussion of the FY 2005-10 Capital Improvement Plan, staff presented preliminary recommendations regarding the feasibility of a cost sharing plan with Town property owners for annual sidewalk repairs and maintenance. Various aspects of the program were discussed with Council, including the potential to reduce Town liability costs related to trip and fall claims, potential caps or limits on out-of-pocket costs paid by the property owner, exemptions for qualifying low income owners, etc. Council indicated interest in further discussing the policy issues associated with this program, and asked to continue the discussion after a public hearing is held at later date. Holiday Tree Lighting At the public hearing held on May 16, 2005, Council expressed a desire to ensure that the holiday tree lighting replacement project was funded at a sufficient level to enhance the current amount of lighting on the tree. The adopted budget for FY 2005/06 includes a Town Beautification project which the Town Manager recommends as the source for funding improvements to the holiday tree lighting. Staff believes there are sufficient funds available in this project to fund the estimated costs of improvements. Staff will be determining the amount of funding needed to replace and enhance the existing lights on the holiday tree. The proposed allocation of the Town Beautification proj ect funding will be presented to Council before expenditure of project funds in the coming months. PAGE 4 MAYOR AND TOWN COUNCIL SUBJECT: ADOPT RESOLUTION APPROVING THE 2005/06 OPERATING/CAPITAL BUDGET JUNE 6, 2005 Grant Revenues Received Historically by the Town for Capital Improvements Cow-icil requested information on the total amounts the Town has leveraged from grant funding sources on Town projects in the recent past. Staff is pleased to note that in the past five years including FY 2004/05 the Town has received approval for grant funding totaling approximately S1,150,000. Of this amount, nearly $ 870,000 has been paid out to the Town. The remaining balance is expected to be received as soon as the granting agency reviews and audits the qualifying project expenditures. Staff Recommended Modifications to the Proposed FY 2005/06 Budget Police Grant from Statewide 911 Fee ($176,000 The recommended FY 2005/06 budget has been revised to include a $176,000 increase to the Police Department's "Pass Through" program. This action in necessary to recognize the Town's local share of the State's 911 surcharge fee for calendar year 2005. The local share of the state 911 surcharge is dedicated for funding local equipment upgrades and other eligible costs such as networks, databases, public safety answering point equipment, among other eligible uses. West Valley Dog Park (525,000) The final capital improvement budget includes a proposed use of $25,000 in GFAR funds for the Town's contribution to the West Valley Dog Park. The GFAR funds were recommended by staff to replace the grant funds that were originally anticipated to be available, but for which funding approval was not obtained from the State. Gas Tax CIP Carry Forward Correction (-$18.100) The Gas Tax Funds funding source portion of the Curbs, Gutter, and Sidewalks project was decreased by $18,100 to adjust the carryforward balances available for funding this project in FY 2005/06. The revised estimate was necessary based on revised current year estimated expenditures of gas tax for curb, gutter and sidewalk activity. Other Pending Budget Issues The Governor's May Revised Budget was released on Friday, May 13, 2005. The Governor's May Revised budget includes additional revenue proposals that staff has not incorporated into the recommended FY 2005/06 adopted budget at this time. Specifically, the Governor's May Revised budget includes allocations for the following revenues: Proposition 42- Gasoline taxes paid under Proposition 42 are proposed by the Governor to be appropriated to fund transportation in FY 2005/06. In recent years these monies were used to balance the State's General Fund deficit. If appropriated at full authorized funding, the Town's local share for local street and road maintenance FY 2005/06 is estimated to be approximately $120,000. PAGE 5 MAYOR AND TOWN COUNCIL SUBJECT: ADOPT RESOLUTION APPROVING THE 2005/06 OPERATING/CAPITAL BUDGET JUNE 6, 2005 • Vehicle License Fees (VLF) Gab Backfill. The State used approximately $490,000 to of VLF revenues collected by the State and due to the Town to balance the state budget in FY 2003/04. The State promised to repay this "loan' 'in FY 2006/07. The May Revised budget has called for an accelerated repayment of one-half of the amount due to the Town. • Community Oriented Policing (COPS) Grant. Based on the Governor's January 2005 Budget, the Town reduced this funding source by two-thirds. The Governor's May Revised does not appear to address this issue specifically, but developments at the State lead staff to be cautiously optimistic that the funding may be restored to the $200,000 level received in FY 2004/05. Staff anticipates incorporating any new revenues at mid-year once the State's final budget bill is approved by the Governor and the legislature. Carry-Forwards: Encumbered Items Outstanding at June 30, Town policy is that unexpended encumbered funds lapse at the end of the fiscal year. Town policy also provides that valid encumbrances that are open at the end of the fiscal year may be carried forward to the following fiscal year and re-appropriated from the encumbrance reserve dollars set aside upon the close of the prior fiscal year. Because of the need to reduce expenditures, the majority of these encumbrances will either be closed out during the year-end process or paid in full by the time of the final fiscal year close-out and will not be carried forward to FY2005/06. Capital Project Fund appropriations are carried forward to the following fiscal year until the projects are completed. On an exception basis, and only upon Town Manager's Office approval, some valid outstanding encumbrances or unspent appropriated balances from the prior year are allowed to carry forward at the close of year-end 2005. These amounts will be reserved in their respective funds at year end. The designated reserve will provide the funding source to be used in FY 2005/06. Non-Encumbered Items In addition to the open encumbrances outstanding at year-end, staff is proposing to bring forward remaining FY 2004/05 appropriations for unexpended balances in its grant funded operating projects. Grants provide matching revenues for expenditures and often span two or three fiscal years in their program or project implementation. Final Adopted Budget Changes FY 2005/06 The resolution adopting the FY 2005/06 recommended budget directs staff to include changes resulting from any future meet and confer processes or minor corrections or changes in accounting estimates that will cause the final published budget to differ slightly from what is presented for adoption. Other minor adjustments as authorized by Town Council on June 6' will be incorporated PAGE 6 MAYOR AND TOWN COUNCIL SUBJECT: ADOPT RESOLUTION APPROVING THE 2005/06 OPERATING/CAPITAL BUDGET JUNE 6, 2005 within the final published budget document thereby not requiring a second adoption of the annual budget. The FY 2005/06 Recommended Budget includes staffmg levels for each department as expressed by classification, full-time equivalent positions, and temporary staff hours. This reflects the authorized budgeted staff levels for 2005/06. Personnel Impacts: Personnel reductions in FTEs as identified in the Town's FY 2005/06 Proposed Budget continue to be recommended to align operating revenue and expenditures and continue to be scheduled for implementation on or about July 30, 2005. FISCAL IMPACT The fiscal impacts to the Town and Redevelopment Agency's FY 2005/06 budget, including the proposed revisions discussed earlier, are provided in the Financial Summaries section of the budget document including estimates of Fund Reserves at June 30, 2005. As stated by staff at the public hearing on May 16, 2005, the Town will continue to monitor thelocal economy and developments at the State regarding the budget crisis and its associated impacts to the Town and RDA's adopted FY 2005/06 budgets. It is currently anticipated that staff will bring forward any further adjustments necessary in the Town's midyear budget review. These adjustments may include some further actions necessary to align operating revenues with expenditures, however staff cannot determine at this time whether or not these will be required. Attachments: 1. Financial Summaries -Total Revenues and Expenditures All Funds FY 2005106 2. Resolution Approving Town FY 2005/06 Operating and FY 2004-2009 Capital Budget 3. Resolution Approving FY 2005/06 Redevelopment Agency Operating and FY 2004-2009 Capital. Budget Attachment 1 300 250 200 150 I 100, - - - - 50 0 FINANCIAL SUMMARIES Total Revenues and Expenditures Summary schedules which provide a high level overview of the entire Town budget, in a fund-type summary, as well as by fund-specific and category-speck summary levels. Total Budgeted Fund Activity C- 3 Total Revenue, Expenditure, and Fund Balance Trend Information C- 4 Total Town and RDA Revenues - by Fund - Total Town and RDA Expenditures - by Fund C- 8 Total Town and RDA Revenues - by Category C-10 Total Town and RDA Expenditures - by Category C-11 General Fund Revenues and Expenditures Summary schedules which identify the Town's General Fund operating sources and uses at the department and category levels. The Fund Balance Activity summarizes the General Fund sources and uses which impact the resulting ending fund balance. General Fund Revenues - by Department C- 12 General Fund Expenditures - by Department C- 13 General Fund Revenues - by Category C -14 General Fund Expenditures - by Category C- 16 General Fund Tax Revenues per Capita - Cities of Santa Clara County C- 18 General Fund Tax Revenues - 10 Year History of Key Tax Revenues C - 19 General Fund - Fund Balance Activity C-20 Operating Transfers A schedule summarizing activity by fund, of estimated fund transfers for the prior year and budgeted for the adopted fiscal year. Schedule of Interfund Transfers C - 21 Fund Balance Fund Balance schedules, one which summarizes activity and ending fund balances to provide a quick look at the ongoing status of the individual funds, and another which provides a S year trend. Fund Balance Activity Summary - by Fund C - 22 5 Year Comparative Fund Balance - by Fund C-24 C-1 FINANCIAL SUMMARIES Attachment 1 Departmental Budgets Department level schedules which provide an overview of funding source and expenditure use, by each program within the department. Department Revenues - by Program C-26 Department Expenditures -by Program C-28 The labor position schedules provide a summary level view of operational staffing assignments, funding, and trends. The Personnel Changes Summary discusses staffing levels and labor costs in more detail. Summary of Positions - by Fund C-30 Summary of Positions - by Department C-31 5 Year Staffing Trend - by Department C-32 Personnel Changes Summary (not yet updated) C-33 Positions by Assigned Department C-38 C-2 Attachment 1 TOTAL BUDGETED FUND ACTIVITY SUMMARY FY 2005/06 Revenues, Expenditures, Fund Estimated PY Carryfwrds Use of FB Estimated Balance Fund Balance and and Fund Balance Change Fund Category 7/1/05 Transfers In Transfers Out 6/30/06 From PY Operating Funds General Fund $ 11,419,326 $ 26,286,250 $ 26,820,277 $ 10,885,299 (4.7%) Parking Management Program - 577,250 577,250 - 0.0% Solid Waste 201,909 381,420 389,300 194,029 (3.9%) Community Dev Block Grant 1,132,484 191,421 391,421 932,484 (17.7%) Non-Point Source 157,527 176,330 176,330 157,527 0.0% Sewer Maintenance - 601,120 601,120 - 0.0% Assessment Districts 64,616 39,020 40,700 62,936 (2.6%) Special Revenue Grants - - - - 0.0% Equipment Replacement Fund 3,337,767 430,700 240,600 3,527,867 5.7% Workers Comp Self Insurance 1,754,500 601,420 664,680 1,691,240 (3.6%) ABAG Self Insurance 1,803,864 492,600 549,750 1,746,714 (3.2%) Office Stores Fund 233,653 86,000 86,000 233,653 0.0% Mgmt Information Systems 2,318,082 805,600 1,293,900 1,829,782 (21.1%) Vehicle Maintenance 126,412 512,900 512,900 126,412 0.0% Building Maintenance 514,831 991,000 989,950 515,881 0.2% Total Operating Funds $ 23,064,969 $ 32,173,031 $ 33,334,178 $ 21,903,822 (5.0%) Trust & Agency Funds Library Trust Funds $ 305,846 $ 32,800 $ 71,300 $ 267,346 (12.6%) Parking District Agency Fund 309,442 155,440 148,540 316,342 2.2% Total Trust & Agency Funds 615,288 188,240 219,840 583,688 (5.1%) Capital Funds OFAR $ 3,450,723 $ 245,000 $ 1,150,575 $ 2,545,148 (26.2%) Traffic Mitigation Fund 40,704 180,000 70,000 150,704 270.2% Grant Funded CIP Projects 35,403 1,627,692 1,627,692 35,403 0.0% Storm Drain Funds 903,573 139,000 415,000 627,573 (30.5%) Construction Tax Fund 1,958,570 95,000 - 2,053,570 4.9% Gas Tax Fund 815,939 444,000 970,175 289,764 (64.5%) Total Capital Funds $ 7,204,911 $ 2,730,692 $ 4,233,442 S 5,702,161 (20.9%) Redevelopment Agency Funds Capital Projects $ 3,264,877 50,000 2,580,124 $ 734,753 Debt Service 4,074,960 4,336,440 3,785,240 4,626,160 Low/Moderate Housing Program 4,202,639 1,103,460 308,420 4,997,679 Total Redevelopment Funds $ 11,542,476 $ 5,489,900 S 6,673,784 $ 10,358,592 (77.5%) 13.5% 1R Oo% (1U.3 %oj 101 d 41, 1, Fly\D,~ 42.42-_644 S -11),;31.863 8 44.461.244 j 38_~48 20 This Total Budget Fund Activity Summary schedule groups the Town's funds into four categories based on fund purpose: Operating Funds - Ongoing operations are funded out of the various Operating Funds. This includes the Town's General Fund departmental program operations, as well as special revenue activities and internal service functions. Trust & Agency Funds - These funds are held in a fiduciary capacity, with little variation in activity. The Parking District Fund facilitates a debt service function, and the Library Trusts are held for special uses for the Library. Capital Funds - Representing the capital improvement program activity, the Capital Funds reflect the significant progress made in the ongoing push in the capital program to complete projects, and the resulting decrease in fund balances. Redevelopment Agency Funds - The RDA is financially external to the Town, however is included in the Town's budget to reflect the integral association between the two agencies. These funds represent the three functions of the RDA: the capital program to enhance the project area, the financing aspect of the Agency, and the affordable housing element of the program. C-3 TOTAL TOWN and RDA Attachment 1 Revenue, Expenditure, & Fund Balance Trend Information -i- Revenues Expenditures 60,000,000 - 50,000,000 J 40,000;000 30,000,000 20,000,000 1, - - - _ - - 10,000,000 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 2006107 2007108 2008/09 2009/10 Total Town and RDA Fund Balance 50000000 - 45000000 - - 40000000 35000000 30000000 25000000' w 20000000 a QTY 15000000 10000000 _I " 5000000 - 0 2000101 2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 Current year budget projection shown in white, future year projections in lighter shades. Revenues Expenditures and and Fund Year End Reference Transfers In Transfers Out Balance 2000/01 Actuals 41,591,489 31,397,545 $ 46,025,269 2001/02 Actuals 39,588,532 42,259,090 $ 39,285,237 2002/03 Actuals 48,158,229 42,448,325 $ 44,995,139 2003/04 Actuals 36,878,440 40,696,341 $ 41,177,233 2004/05 Estimated 38,041,552 36,791,140 $ 42,427,644 1(10S o(, N],' i'iu(l 4Il.~81.56_~ 1-I_-ltiL-'-11 ~ _'-IS,,h-1 2006/07 Projected 42,654,218 43,Ouo,218 $ 38,196,264 2007/08 Projected 44,793,939 44,610,722 $ 38,379,482 2008/09 Projected 46,203,256 46,277,090 $ 38,305,648 2009/10 Projected 47,657,473 48,007,753 $ 37,955,368 Expenditures and Transfers Out exceed Revenues and Transfers In due to the inclusion of CIP and RDA Capital Project canyforwards which are re- appropriated each following years until the project is completed. C-4 TOTAL TOWN and RDA Attachment 1 Revenue, Expenditure, & Fund Balance Trend Information NOT YE, T UPDATED c-s Attachment 1 TOTAL TOW N and RDA REVENUES By Fund (In cludes Transfers In) FY 02/03 FY 03/04 FY 04/05 FY 04105 1 1 1i: HO % Fund Fund Name Actuals Actuals Adopted Estimated sdop1-1 Change General Funds 100 General Fund $23,991,783 23,090,932 24,554,592 $25,457,900 _ 5.9% Special Revenue Funds 207 Parking Management 792,217 765,879 669,750 649,550 {15.5%} 210 Solid Waste Management 93,105 150,981 149,585 151,460 60.7% 218 HCD Housing Rehabilitation 44,747 109,369 10,000 146,800 (77.7%) 219 HCD-Community Block Grant 241,273 1245805 125,416 161,910 1,11 J-1 (48,0%) 220 Urban Run-Off Program 153,323 169,955 158,570 158,567 3.4% 230 Sewer Maintenance 625,270 590,316 543,590 511,780 (13.1%) 270 Special Revenue Grants 44,773 48,311 9,496 19,645 (78.8%) Assessment Districts 250 Blackwell District 3,290 35292 3,260 3,200 3,200 (0.9%) 251 Kennedy Meadows District 10,325 10,325 10,315 10,360 0,355 (0.1%) 252 Gemini Court District 4,272 4,252 4,240 4,220 1,220 (0.7%) 253 Santa Rosa Heights District 9,500 9,277 9,300 9,270 9,200 (2.1%) 254 Vasona Heights District 105193 10,090 10,095 9,990 9,985 (1.0%) 255 Hillbrook District 2,468 2,145 2,240 2,050 2,060 (9.2%) 256 Arroyo Del Rancho - - 4,600 - % Internal Service Funds 601 Equipment Replacement Fund $ 5405425 484,750 442,165 $ 442,170 (18.2%) 610 Worker's Comp Selflusurance 509,431 498,308 575,515 574,020 . 13.0% 620 Self Insurance Fund 780,168 636,062 472,200 472,200 (39.5%) 680 Office Stores Fund 91,421 117,466 92,000 82,500 0.6% 685 Management Information Systems 772,360 832,881 755,300 793,000 = , : n (2.2%) 690 Vehicle Maintenance Fund 539,000 515,090 459,100 469,100 (14.8%) 695 Building Maintenance Fund 1,048,703 1,096,212 1,028,400 988,120 (1.9%) Trust & Agency Funds 710 Library Trust $ 40,924 $ 99,367 13,700 16,650 (66.5%) 711 Ness Trust Bequest 4,420 3,500 3,000 3,000 -.v) v) (32.1%) 712 Hooked on History Project - - - 72,150 ) 724 Parking District #88 156,745 157,352 157,308 157,310 0.4% Capital Project Funds 400 GFAR $ 794,061 594,170 156,500 194,160 (80.3%) 405 Traffic Mitigation - - 5,000 70,000 % 410 Grant Funded CIP Projects 188,792 588,097 805,000 423,160 619.0% 461 Storm Drain #1 72,162 50,595 61,000 86,000 . (15.5%) 462 Storm Drain #2 43,579 48,467 57,200 41,000 31.3% 463 Storm Drain #3 8,782 25,221 14,200 21,500 61.7% 474 Construction Utility Underground 925573 103,886 102,000 85,000 10.2% 480 Gas Tax - Street & Signal 579,472 567,889 442,000 444,000 (23.7%) Redevelopment Agency Funds 930 RDA - Capital Project Funds $11,310,575 93,489 5905750 591,020 ~ 0;000 (94.8%) 950 RDA - Debt Service Fund 3,598,993 4,329,626 3,3609970 3,665,010 i 6,440 (6.6%) 960 RDA - Low / Moderate Housing 959,112 946,082 9729165 1,053,780 1 13,460 1.4% 1 01:11 Fwtd Kceuaue~ and Tr:~nilur:-Li ',481 5S?36 ti 3 li.S7's.440 536,830,522 ti3b',U41.c~3 S3`~_63N.'.~ 5 Plus Estimated PY Carryforward Grant Revenue for Capital Projects J oinl Fund 1,cNu«uc5.'I ran>lcrs -1 it, and Prior 5 tar'CarrNIot riar(l, S41).I.,y6i Plus Use of Reserve for State ERAF Take Plus Estimated Use of Town Fund Balance for Capital Projects Plus Estimated Use of RDA Fund Balance for Capital Proj ects ' l I otalFundRevuiucs. Transtca s An. Prior Year Carryforwards,'and Use ofFund'Balancu 544.566,037 C-6 TOTAL TOWN and RDA REVENUES Attachment 1 By Fund Internal Service Special Revenue Funds 9.7% Trust & Agency Funds 4.8% / Funds 0.5% L- Capital Project Funds 6.7% Redevelopment Agency Funds 13.5% General Fund 64.7% FY 2005/06 Revenues by Fund FY 02/03 FY 03/04 FY 04105 FY 04105 I 1 05106 % of Actuals Actuals Adopted Estimated \doprrd Total General Fund $23,991,783 $23,090,932 $24,554,592 $25,457,900 64.7% Special Revenue Funds 2,034,753 1,998,997 1,710,457 1,838,802 hl 4.8% Internal Service Funds 4,281,508 4,180,769 3,824,680 3,821,110 9.7% Trust & Agency Funds 202,089 260,219 174,008 249,110 Z a ? 0.5% Capital Project Funds 1,779,417 1,978,326 1,642,900 1,364,820 6.7% Redevelopment Agency Funds 15,868,679 5,369,197 4,923,885 5,309,810 13.5% Total Revenues & Transfers $48,158,229 $36,878,440 $36,830,522 $38,041,552 ,40.~,S LS03 100.0% TOWN and RDA REVENUE HISTORICAL TREND (Includes Transfers In) FY Total Status 60,000,000 2000/01 41,591,489 Actuals 50,000,000 2001/02 39,588,532 Actuals 2002/03 48,158,229 Actuals 40;000,000 - 2003/04 36,878,440 Actuals 30,000,000 2004/05 38,041,552 Estimated 20,000,000 _W I, , ~o ~ ~ "u( [,«J 10,000,000 2006/07 42,654;118 Projected 2007108 44,793,939 Projected 2008/09 46,203,256 Projected s\°5 o~\°ti °~\°a o~\°b o~°^ °b\p °~\tio 2009/10 47,657,473 Projected rye no ry° ~o ry° ° ryo ~o Note - The FY 2002103 revenue spike reflects reimbursement proceeds from the issuance of the Redevelopment Agency's 2002 $10.725 million COP Bond Issue. FY's 2003104, 2004105, and 2005106 drop in revenues reflects State ERAF takes. Future year estimates reflect conservative 2 - 3%projected growth rates. C-7 TOTAL TOWN and RDA EXPENDITURES Attachment 1 By Fund (includes Transfers Out) FY 02/03 FY 03104 FY 04105 FY 04/05 Fl Iu Oh % Fund Fund Name Actuals Actuals Adopted Estimated Cdohlr l Change General Funds 100 General Fund $23,570,544 $23,354,037 $25,174,742 $24,655,180 7 6.5% Special Revenue Funds 207 Parking Management 792,217 765;879 669,750 649,550 (13.8%) 210 Solid Waste Management 172,988 184,517 331,738 268,660 _ 17.4% 218 HCD Housing Rehabilitation 14,527 269,888 211,300 28,590 (0.6%) 219 HCD-Community Block Grant 241,273 124,083 125,416 162,630 44.7% 220 Urban Run-Off Program 165,719 214,828 158,570 171,060 11.2% 230 Sewer Maintenance 625,270 590,316 543,590 511,780 10.6% 270 Special Revenue Grants 136,575 121,872 42,535 41,692 (100.0%) Assessment Districts 250 Blackwell District 3,067 3,657 3,672 3,670 - (0.1%) 251 Kennedy Meadows District 12,566 6,329 11,099 11,100 7,100 (36.00/.) 252 Gemini Court District 4,037 4,644 4,882 4,860 860 (0.5%) 253 Santa Rosa Heights District 6,095 6,522 7,221 7,220 7,220 (0.0%) 254 Vasona Heights District 21,626 13,824 14,996 15,000 12,000 (20.0%) 255 Hillbrook District 4,797 6,482 5,843 5,850 5,850 0.1% 256 Arroyo Del Rancho 18,215 8,462 5,000 8,500 - (100.0%) Internal Service Funds 601 Equipment Replacement Fund $ 818,985 420,794 1,013,940 373,130 (76.3%) 610 Worker's Comp Self Insurance 663,396 776,762 696,024 538,610 Lr, < (4.5%) 620 Self Insurance Fund 507,537 944,733 591,100 490,370 - i (7.0%) 680 Office Stores Fund 89,987 93,965 92,000 67,100 (6.5%) 685 Management Information Systems 702,962 503,099 1,211,900 700,500 0 6.8% 690 Vehicle Maintenance Fund 513,098 416,871 459,245 508,500 11.7% 695 Building Maintenance Fund 940,074 838,363 1,028,530 1,224,100 0. (3.8%) Trust & Agency Funds 710 Library Trust $ 38,750 $ 53,218 $ 17,500 $ 13,970 - (31.4%) 711 Ness Trust Bequest - - - - % 712 Hooked on History Project - - - 21,360 _ % 724 Parking District #88 148,562 148,629 149,265 149,170 (0.5%) Capital Project Funds 400 GFAR $ 2,906,951 2,776,178 1,606,467 746,040 (78.7%) 405 Traffic Mitigation 99,130 61,366 50,000 70,000 40.0% 410 Grant Funded CiP Projects 296,743 464,454 1,551,035 423,160 1 (55.8%) 461 Storm Drain #1 - 106,725 27,574 25,240 (100.0%) 462 Storm Drain#2 - - 100,000 - 0.0% 463 Storm Drain #3 - - - - % 474 Construction Utility Underground - - - - - % 480 Gas Tax - Street & Signal 1,119,995 637,644 550,475 126,300 (0.8%) Redevelopment Agency Funds 930 RDA- Capital Project Funds $ 4,799,556 2,800,516 2,850,752 826,528 (,23 ,200 (78.1%) 950 RDA - Debt Service Fund 2,629,982 3,735,768 3,518,184 3,734,480 5,240 ' 7.6% 960 RDA - Low I Moderate Housing 383,105 241,916 261,650 207,240 ,8;420 17.9% I oI.iI UI!cratio, Ltl;cndiIure~ I-, Puud: j42,445.321) 40.1"96.1-40 43.085;995 30.~'r 1,140 411.014,192 Plus Estimated PY Carryforward of Town Grant Funded Capital Project Appropriations 1, -1 Plus Estimated PY Carryforward of Town Capital Project Appropriations 1.; 7,250 Plus Estimated FY Carryforward of RDA Capital Project Appropriations I ,,`6,924 I~,talfuid Lspciidituius,~IransfarAit,_andPrior l"ir-,Carl fury arts 544,40,244 C-8 TOTAL TOWN and RDA EXPENDITURES By Fund General Fund 60.3% Special Revenue Internal Service Funds 4.9% Funds 9.8% Trust & Agency Funda 050/ FY 2005/06 Expenditures by Fund Capital Project Funds 9.5% Redevelopment - Agency Funds 15.0% Attachment FY 02/03 FY 03/04 FY 04/05 FY 04/05 Fl 0/00 _ FY 05/06 Actuals Actuals Adopted Estimated ~dnpred % General Fund $23,570,544 $23,354,037 $25,174,742 $24,655,180 60.3% Special Revenue Funds 2,218,972 2,321,303 2,135,612 1,890,162 4.9% Internal Service Funds 4,236,039 3,994,587 5,092,739 3,902,310 ! 9.8% Trust & Agency Funds 187,312 201,847 166,765 184,500 ? I'!-,;. {i 0.5% Capital Project Funds 4,422,819 4,046,367 3,885,551 1;390,740 9.5% Redevelopment Agency Funds 7,812,643 6,778,200 6,630,586 4,768,248 15.0% Total Expenditures & Transfer $42,448,329 $40,696,340 $43,085,995 $36,791,140 544.401.244 100.0% TOWN and RDA EXPENDITURE HISTORICAL TREND (Includes Transfers Out) FY Total Status 2000/01 31,397,545 Actuals 2001/02 42,259,090 Actuals 2002/03 42,448,329 Actuals 2003104 40,696,340 Actuals 2004/05 36.791140 Estimated - i; ;a 4F, 44 2006/07 43,006,218 Projected 2007/08 44,610,722 Projected 2008/09 46,277,090 Projected 2009/10 48,007,753 Projected 60,000,000 , 50,000,000 40,000,000 - 30,000,000 / 20,D00,000 - - 10,000,000 ^OO `f Note - FY 2001102 through FY 2003104 expenditures reflect a significant increase in the Town's capital program due to a workload spike in the Streets and Resurfacing Project and RDA projects. Ongoing operational expenditures reflect a steady climb in accordance with increasing labor and operating costs, at a projected 3% increase for future years. C-9 TOTAL TOWN and RDA REVENUES Attachment 1 By Category FY 2005/06 Budgeted Revenues $12,000,000 I' $10,000,000 $8,0001000 -I - ~1 I r ~ rr~rn ~.~-a I $6,000,000 $4,000,000 $2,000,000 1, I r h. r Property Sales Transient Licenses Town Fines Misc Tax & Use Occupancy & Services & Other Tax Tax Permits Forfeitures Sources FY 02/03 FY 03/04 FY 04/05 FY 04/05 FY 05/06 % of Revenues Actuals Actuals Adopted Estimated Adopted Total Property Tax $ 9,193,903 $ 9,763,333 $ 8,816,781 $ 9,547,360 $10,007,430 24.7% VLF BaclfillProperty Tax - - $ - $ 1,554,390 $ 1,632,110 4.0% Sales & Use Tax 6,928,817 6,914,526 6,900,000 7,450,000 7,313,000 18.0% Franchise Fees 897,158 930,997 957,000 952,000 983,450 2.4% Transient Occupancy Tax 713,064 829,026 900,000 880,000 870,000 2.1% Miscellaneous Other Taxes 198,064 245,254 241,000 2291,000 234,000 0.6% Licenses & Permits 1,961,167 2,031,387 2,382,055 2,501,280 2,577,180 6.4% Intergovernmental Revenues 4,984,000 5,560,916 5,683,710 4,267,945 5,276,083 13.0% Town Services 6,922,138 3,291,551 3,453,815 3,418,280 3,775,690 9.3% Internal Service Reimbursements 3,769,503 3,461,365 3,465,170 3,566,300 8.8% Fines & Forfeitures 748,744 751,532 674,950 539,970 566,700 1.4% Interest 1,998,058 301,570 1,360,441 1,355,540 1,312,480 3.2% Miscellaneous Other Sources 927,734 867,787 948,985 1,205,607 1,427.070 3.5% lurillte~ell lies 53-5.3"S 2(,.0:; 02 ~3 .3oo,:;4 00.541. 03 Plus Bond Proceeds: 10,725,000 - - 3,020 - 0.0% Plus Transfers In: 1,677,851 1,352,382 1,050,420 671,990 1,040,370 2.6% 1(,01 kecormus t OthcrSource~ 54~.1'~ti,22e S;(0-s.43S 36.ti3115Z'_ k3S.1141.~;^' 1,411.=SI'NO I Total Budgeted Revenues (exclusive of Bond Proceeds and Transfers In) reflect mild growth in receipts for most revenue categories. Some revenues of note are as follows: Property Tax - Budgeted FY 2004/05 and 2005/06 include reductions for the State's $476,000 annual ERAF take, however, receipts show the overall Property Tax is increasing with the recent growth surge in property values. Sales and Use Tax - continues to reflect an increase from significant growth in one local business. Licenses and Permits - reflects revenue increases resulting from higher fees established per the cost recovery analysis. Intergovernmental Revenues - FY 2005/06 receipts promise some growth from FY 2004/05, however revenues continue to fall behind prior year receipts due to the States restructuring shift of VLF fees to Property Tax. Interest - With a recent turnaround in interest rates, FY 2005/06 reflects significant growth in interest revenue. C 10 TOTAL TOWN and RDA EXPENDITURES By Category FY 2005/06 Budgeted Expenditures 25,000,000 20,000,000 - 15,000,000 5,000,000 Attachment 1 1 ),crtins. Dui., 10,000,000 - Salaries Grants Intere & Benefits C;y?iil 1, n~cm;il S~r~. irc - st Special Buildings Transfers Projects & Facilities Out Maint FY 02103 FY 03/04 FY 04/05 FY 04/05 FY 05106 % of Expenditures Actuals Actuals Adopted Estimated Adopted Total Salaries and Benefits 17,919,087 $17,641,425 $19,166,783 $18,511,026 $20,344,000 45.8% Operating Expenditures 8,519,759 8,673,479 9,265,093 8,845,806 9,787,972 22.0% Grants 530,681 545,587 452,096 269,910 462,096 1.0% Fixed Assets 470,810 76,345 833,940 373,130 364,600 0.8% Interest 633,640 748,088 770,530 770,530 712,340 1.6% Internal Service Charges 3,443,981 3,296,404 2,892,200 2,949,640 2,981,900 6.7% Special Projects - - 350,000 - 350,000 0.8% Capital Projects 7,909,939 5,830,567 5,933,829 1,416,018 6,029,366 13.6% Capital Acquisitions - - - 300,000 - 0.0% Buildings & Facilities Maint 158,459 236,710 52,574 364,570 50,000 0.1% Debt Services 1,184,118 2,295,354 2,318,530 2,318,520 2,338,600 5.3% Total L \pcudifuret ,41).77 (1_{74 ?4.31i 4;9 542 113~.5'5 ti36.1 19.1- $43.320.8-4 17.111 Out 1 6 78 ~1 1,3523R2 990 1.010. 70 final 1 vicofFundy 542,44S,32~ 540,o9(i,341 >41JES:;9115 91.140 ~44.4o1244 100.0" Total Budgeted Expenditures (exclusive of Transfers Out) include budgeted Capital Improvements, which can vary significantly from year to year. Net of Capital Projects, total expenditures reflect an overall increase of 3% in FY 2005/06, after further reductions were made from the prior year's adopted budget. Expenditures of note include: Salaries and Benefits- Additional staffing reductions have mitigated some of the salary and benefit increases; however substantial increases in both PERS and insurance rates remain significant cost factors in Town operations. Fixed Assets - expenditures reflect a large decrease, however because these expenditures are funded through the asset's designated savings for replacement, the varying expense does not impact current year revenues. Internal Service Charges - remains steady with stable budgeting of the funds. Internal services costs have been minimized where feasible, allowing rates to be adjusted downward to a level which reflects operating reimbursements. Building & Facilities Maintenance - reflects a significant reduction in planned repairs on Town facilities. While safety issues will be addressed, discretionary repairs and replacements will be held to a minimum. C-11 GENERAL FUND REVENUES By Department Parks & Public Works 2.1% Library Services Community Services 0.3% 0.7% FY 2005106 Departmental Revenues Attachment 1 FY 02103 FY 03/04 FY 04/05 FY 04/05 FN O i 06 % of Departments Actuals Actuals Adopted Estimated Wopic l Total Town Council $ - $ - $ - $ - 0.0% Town Treasurer 1,161,231 $ (61,256) 794,336 900,000 ? 3.5% Town Attorney - $ - - - 0.0% Non-Departmental 16,749,074 16,857,653 17,416,908 18,316,540 70.0% Town Manager's Department* 1,043,700 $ 1,123,845 1,111,000 1,020,800 3.8% Town Clerk - $ - - - 0.0% Community Development 1,803,013 $ 2,025,304 2,655,680 2,633,980 11.2% Police Department 1,375,913 $ 1,360,240 1,061,720 1,372,060 5.9%o Parks &Public Works 515,172 $ 450;155 458,978 644,770 2.1% Community Services 153,797 $ 231,557 181,100 192,290 0.7% Library Services 84,030 $ 85,112 64,950 70,130 - 0.3% Total General Fund Revenues $22,885,930 $22,072,610 $23,744,672 $25,150,570 $25,.613.191 97.4% Fund Transfers In: 1,105,853 1,018,322 809,920 307,330 67',O,',) 2.6% Net Operating Revenues $23,991,783 $23,090,932 $24;554,592 $25,457,900 $26,280,250: 100.0% * The Town Manager's Office, Haman Resources, Finance & Administrative Services, Clerk Administration, Customer Service Center, and Management Information Services Departments are all included within the Town Manager's Department. C-12 GENERAL FUND EXPENDITURES Attachment 1 By Department Parks & Public Works 17.4% Community Services 3.4% Library Services / Town Council r. 0.6% 1 ~Town Treasurer Police Department ° 0.4 /o Town Attorney 0.9% `Non-Departmental 9.5 Town M anager's \ Department \ Community 8.5% ~-Development 11.2% FY 2005/06 Departmental Expenditures FY 02/03 FY 03104 FY 04105 FY 04/05 FN (14 00 % of Departments Actuals Actuals Adopted Estimated Uopicd Total Town Council $ 128,859 $ 136,866 $ 143,500 $ 136,235 0.6% Clerk - Elected $ - $ - $ - $ - 0.0% Town Treasurer 52,168 76,668 89,360 85,210 0.4% Town Attorney 215,327 221,413 232,550 211,050 0.9% Non-Departmental 1,694,500 1,918,358 2,665,152 2,569,180 9.5% * Town Manager's Department 2,247,518 2,172,997 2,180,310 2,154,595 R, 8.5% Town Clerk - - - - 0.0% Community Development 2,256,602 2,263,191 2,743,110 2,560,530 11.2% Police Department 9,370,409 9,160,567 9,928,675 9,819,150 II.!'I 41.1% Parks & Public Works 4,842,997 4,638,683 4,441,290 4,494,260 J + 17.4% Community Services 950,299 931,909 934,430 850,650 r 3.4% Library Services 1,811,865 1,833,385 1,816,365 1,774,320 ti 7.1% Total General Fund Expenditures $23,570,544 $23,354,037 $25,174,742 $24,655,180 82 77 100.0% * The Town Manager's Office, Human Resources, Finance & Administrative Services, and Management Information Services Departments are included within the Town Manager's Department. As ofFY2005106, the CZerkAdministrator and Customer Service Center Department were relocated to the Town Manager's Department. C-13 GENERAL FUND REVENUES By Category $26.3 Million Property Tax L'%1' Licenses & Permits e17 MW VLF Backfill Property Tax 717 jj Franchise Fees Fund Transfers In p1~- a Fines & Forfeitures I( I r y $1.0 $2.0 $3.0 $4.0 $5.0 Attachment 1 FY 02103 FY 03/04 FY 04105 FY 04/05 I, S 0~; 0o FY 05106 Revenue Category Actuals Actuals Adopted Estimated Pi oposed' + % Sales & Use Tax 6,928,817 6,914,526 6,900,000 7,450,000 13.000 27.8% Property Tax $ 4,977,119 $ 5,2079381 $ 4,952,893 $ 5,202,000 20.8% VLF Backfill Property Tax $ - $ - $ - $ 1,554,390 6.2% Franchise Fees 897,158 930,997 957,000 952,000 3.7% Transient Occupancy Tax 713,064 829,026 900,000 880,000 3.3% OtherTaxes 9,16°1 13,929 11,000 11,000 0.0% Licenses & Permits 1,937,094 2,008,178 2,356,055 2,477,280 9.7% Intergovernmental 3,186,189 3,213,221 39370,135 2,205,260 8.1% Town Services 2,209,840 2,526,201 2,729,725 2,710,600 11.3% Fines & Forfeitures 187,117 211,2-32 174,950 139,970 0.6% Interest 1,358,081 37,407 931,836 1,037,500 i . i 1-,-,. 5 3.9% Other Sources 482,290 180,512 461,078 530,570 1.9% Total Revenues $22,885,930 $22,072,610 $23,744,672 $25,150,570 2=,ti13.11) Fund Transfers In: 1,105,853 1,018,322 809,920 307,330 - 2.6% Total Revenues &TransfersIn $23,991,783 $23,090,932 $24,554,592 $25,457,900 ti26 286'50 100% Overall, FY 2005/06 General Fund Revenues and Transfers In are estimated to increase 6.3% from the FY 2004/05 Adopted Budget. The FY 2005/06 Operating Revenues & Transfer In budget of $26,286,250 is supplemented with additional fund balance reserves to balance the General Fund's budgeted expenditures of $26,820,277. These funding sources include using the designated $480,000 from the State ERAF III Reserve set aside for FY 2005/06, and $131,650 from the Designated from Parking Reserve for the Parking Management program. C-14 $0.0 $6.0 $7.0 $8.0 GENERAL FUND REVENUES Attachment 1 By Category Not Yet Undated C-15 GENERAL FUND EXPENDITURES Attachment 1 By Category $26.8 Million rrpo Salary & Benefits Op erating Exp enses k "I _ I Internal Service Charges Debt Service Fund Transfers Out Grants & Awards $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 $18.0 $20.0 FY 02/03 FY 03/04 FY 04/05 FY 04/05 F1 D='o6 FY 05/06 Expenditure Category Actuals Actuals Adopted Estimated I'rupo:rd % Salary &Benefits $15,637,765 $15,517,124 $17,111,687 $16,511,600 67.8% Operating Expenses $ 3,732,417 $ 3,390,321 $ 4,035,710 $ 3,995,220 16.5% Grants & Awards $ 230,263 $ 186,431 $ 175,380 $ 175,380 - 0.7% Internal Service Charges $ 3,201,261 $ 3,056,215 $ 2,699,700 $ 2,758,240 10.4% Debt Service $ 487,059 $ 930,177 $ 931,765 $ 931,760 3.5% Total Expenditures $23,288,765 $23,080,268 $24,954,242 $24,372,200 5' hS I L Fund Transfers Out: $ 281,779 $ 273,770 $ 220,500 $ 282,980 J ! 1.1% Total Expenditures & Transfers $23,570,544 $23,354,038 $25,174,742 $24,655,180 ',26,820;27- 100.0% Not Yet Updated C-16 GENERAL FUND EXPENDITURES Attachment 1 By Category Not Yet Updated C-17 GENERAL FUND TAX REVENUES ttabhment 1 Cities of Santa Clara County - Revenues Per Capita ❑ Property Tax O Sales Tax 0 Occupancy Tax ❑ Business License Tax Campbell Cup ertino ~ - I I Gilroy Los Altos LOS GATOS Milpitas Monte Sereno M organ Hill Mountain View Palo Alto i San Jose Santa Clara rP- ~ I Saratoga Sunnyvale $100 $200 $300 $400 $500 $600 FY 2003/04 Revenue Amounts and Per Capita Pro pert.. lax ~alez 'I Occu iauc. I :t% business I.icentc l a~ Cities Population Amount Pei- Capita lnunui: PcrCapiC, Amonnt 1", ap%lo Nuiuuni Igor Capital Campbell 38,179 $ 3,798,505 $ 99 S 10,684,234 $ 280 $ 882,464 $ 23 $ 203,520 $ 5 Cupertino 52,000 3,908,165 T 8,654,185 $ 166 1,632,514 $ 31 556,697 $ 11 Gilroy 46,195 4,772,118 103 11,514,699 $ 249 737,746 $ 16 557,008 $ 12 Los Altos 27,722 6,707,236 242 2,330,608 $ 84 945,649 $ 34 333,668 $ 12 6,914,5:~ 6 S ^ 9 4.026 oy I_:Oi1,Rb~. , Milpitas 62,698 10,015,238 160 10,635,247 $ 170 4,692,736 $ 95 272,269 $ 4 Monte Sereno 3,500 394,000 113 20,228 $ 6 - $ 40,656 $ 12 Morgan Hill 35,489 2,522,916 71 4,070,030 $ 115 933,041 $ 26 156,861 $ 4 Mountain View 71,616 37,615,600 525 14,188,500 $ 198 2,246,000 $ 31 216,000 $ 3 Palo Alto 60,246 13,707,000 228 18,151,000 $ 301 5,489,000 $ 91 - $ - San Jose 926,200 95,457,834 103 126,426,092 $ 136 5,711,809 $ 6 37,776,270 $ 41 Santa Clara 107,200 16,268,215 152 35,976,144 $ 336 7,159,622 $ 67 827,226 $ 8 Saratoga 30,300 3,020,516 100 895,028 3 30 149,316 $ 5 282,553 $ 9 Sunnyvale 131,709 27,367,042 208 24,599,056 $ 187 4,751,669 $ 36 244,286 $ 2 Average 115,855 $ 16,482,983 $ 142 $ 19,647,113 $ 170 $ 2,582,899 $ 22 $ 3,038,491 $ 26 Source: City of Morgan Hill schedule of data collected from Santa Clara County cities in December, 2004 C-18 GENERAL FUND TAX REVENUES Attachment I Budget with 10 Year History ❑ Property Tax ❑ Sales Tax C 03cupancy Tax ❑ Business License Tax $18,000,000 - $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 F1 i 1994/95 1995!96 1996/97 1997/98 1998/99 1999!00 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Actuals Estimated Budgeted Fiscal Year " Property Tay Salt-, 'I N (hcul,aiuCti l :n hu,ine„ Liccusc T:u Sum of Key Revenues Change from Prior Year 1995/96 Actuals $ 2,814,556 $ 5,035,098 $ 694,273 $ 848,436 9,392,363 12.7% 1996197 Actuals $ 3,046,615 $ 5,561;042 $ 881,890 $ 888,310 10,377,856 10.5% 1997/98 Actuals $ 3,299,489 $ 5,898,643 $ 1,012,640 $ 970,818 11,181,590 7.7% 1998199 Actuals $ 3,687,843 $ 5,952,597 $ 1,025,042 $ 986,299 11,651,781 4.2% 1999/00 Actuals $ 4,152,183 $ 7,932,104 $ 1,215,702 $ 1,030,895 14,330,884 23.0% 2000/01 Actuals $ 4,472,583 $ 9,429,256 $ 1,286,276 $ 1,003,928 16,192,044 13.0% 2001/02 Actuals $ 4,784,476 $ 6,953,880 $ 788,408 $ 986,525 13,513,289 (16.5%) 2002/03 Actuals $ 4,977,119 $ 6,928,817 $ 713,064 $ 1,003,014 13,622,014 0.8% 2003/04 Actuals $ 5,207,381 $ 6,914,526 S 829,026 $ 1,071,865 14,0229798 2.9% 2004/05 Estimated $ 5,202,000 $ 7,450,000 $ 880,000 $ 1,015,000 14,547,000 6.8% 2005/06 Budgeted $ 5,459,780 $ 7,313,000 $ 870,000 $ 1,030,000 14,672,780 4.6% C-19 GENERAL FUND Fund Balance Activity Use of / Addition to GF Reserves: Reserved Fund Balance Attachment I Estimated Revenues & Expenditures & Estimated July 1, 2005 Fund Balance Fund Balance June 30, 2006 Balance Sources Uses Balance $ 447,545 1,500,000 150,000 $ 31,328 (500,000) Reserve for Long Term Notes Advance to RDA Advance to Non-Point Source Unreserved Fund Balance Undesignated Reserves Undesignated Fund Balance Designated Reserves 257,300 26,286,250 26,317,578 $ 478,873 1,000,000 150,000 225,972 Civic Center Improvements 663,086 - - 663,086 Manager's Contingency 100,000 - - 100,000 Designated Productivity 100,000 - - 100,000 Open Space Reserve 562,000 - - 562,000 Designated for Parking 164,764 - (131,650) 33,114 Economic Uncertainty Reserve 3,678,001 - - 3,678,001 Capital / Special Projects 1,908,315 - 288,812 2,197,127 Authorized Carryovers - - - - Designated for State ERAF III 480,000 - (480,000) - Revenue Stabilization Reserve 1.408.315 - 288.812 1.697.127 Total Usc of anc3:A(Wition 1'o Rcscr es w 11.419., 20 5 20.286;250 5 25.814.879 ~ 10.88;'90 Fund Balance Activity includes: • FY2005106Budgeted Revenue and Expenditure appropriations, and transfers to and from the General Fund. • A partial repayment of a long-term note receivable made from the Town to the Redevelopment Agency. Fund balance for the amount of the advance is required to be held as an offset to this non-cash asset, in accordance with Generally Accepted Accounting Principles (GAAP). The Designated for Parking Reserve reflects a transfer out to the Parking Management Program as a funding source supporting the FY2005106 budget appropriations. • Authorized Carryovers reflect operating appropriations authorized in FY 2004105 that are brought forward into FY 2005106 appropriations as a funding source. The carryover amount will be determined at year-end, with the funding offset by undesignated reserves. • The FY 2005106 budget discussion brings forward a reserve policy which distributes year-end fund balance between a Revenue Stabilization Reserve and the Designated for Capital Improvements and Special Projects Reserve. The Revenue Stabilization Reserve is a GFOA recommended reserve to provide governments with a funding source to offset revenue variations from year to year. This reserve will build up in years where revenues exceed expenditures, and will be utilized in years when revenues fall short. The remaining year-end fund balance will be allocated to the Designated for Capital Reserve to allow Council to appropriate or designate for capital investments, projects, or purposes, as they deem appropriate. Funding from both the FY 2004105 year end fisnd balance and prior year udesignated fund balance were appropriated to these funds. • Undesignated Fund Balance is estimated year =end fund balance not previously identified for a specific purpose, and is therefore available to reprogram as appropriations or designated reserves by Council. C-20 SCHEDULE of INTERFUND TRANSFERS Attachment I Fiscal Year 2005/06 Estim ated Adopted Budget FY 04/05 FY 04/05 FY 05/06 FY 05/06 Fund Description Transfers In Transfers Out Transfers In Transfers Out General Funds General Fund $ 307,330 $ 282,980 Special Revenue Funds Parking Management Fund 203,950 Solid Waste Management 24,200 n _nun HCD Housing Rehabilitation 4,030 HCD-Community Dev Block Grant 81,680 D') - t) Urban Run-Off Program 25,230 Sewer Maintenance 75,480 i Special Revenue Grants - Landscape & Lighting Districts Blackwell District 550 Kennedy Meadows District 1,780 Gemini Court District 720 Santa Rosa Heights District 1,400 , Vasona Heights District 1,680 Hillbrook District 290 Arroyo Del Rancho District Internal Service Funds Equipment Fund y Worker's Comp Self Insurance Self Insurance Fund - L i Office Stores Fund Management Information Systems - Vehicle Maintenance Fund - - Building Maintenance Fund - Capital Project Funds GFAR 75,000 1 =n niii Traffic Mitigation 70,000 L!0 Grant Funded CIP Projects 81,680 Storm Drain #1 Storm Drain #2 Storm Drain #3 Construction Utility Underground Gas Tax - Street & Signal 106,000 Redevelopment Agency Funds RDA - Capital Project Funds 515,750 RDA - Debt Service Fund (1,509,530) RDA - Low / Moderate Housing 993,780 _0 -l Turd Trancfcrc ti 671.0(1I) ti 671,900 1,I_141l,~'ll l,Dlll,3?0 Operating Transfers Out within the General Fund include $131,650 in reserve funding to the Parking Management Program, $150,000 to GFAR, and $25,850 to support administrative costs in the CDBG program. The CDBG Fund is transferring $59,810 to the Grant Funded CIP Project Fund for ADA projects. The Internal Service Funds show refunding transfers totaling $312,000. The remainder of the Transfers Out include: $106,000 from the Gas Tax Fund, $70, 000 from Traffic Mitigation, and the Special Revenue Fund transfers - all for adminstrative service fees to the Town for program oversight. C-21 FUND BALANCE ACTI"TY SUMMARY Mttachment 1 Fiscal Year 2005/06 7/1105 Plus Plus Less Less Source & 6130106 % Change Estimated Revenues & Transfers Expenditures & Transfers Use of Estimated in Balance Carryforwards In Carryforwards Out Reserves Balance Balance General Fund Undesignated Reserves Undesignated Fund Balance Activity $ 257,300 25,613,190 673,060 26,512,777 307,500 $ 502,699 $ 225,972 Total Fund Balance Available To Be Appropriated $ 225,972 Designated Reserves Civic Center Improvements 663,086 - - - 663,086 Manager's Contingency 100,000 - - - 100,000 Designated Productivity 100,000 - - - 100,000 Open Space Reserve 562,000 - - - 562,000 GASB Market Fluctuations - - - - Designated for Parking 164,764 - - (131,650) 33,114 Economic Uncertainty Reserve 3,678,001 - - - 3,678,001 Capital / Special Projects 1,908,315 - - 288,812 2,197,127 Authorized Carryovers - - - - Reserve for Long Term Notes 447,545 - - 31,328 478,873 Advance to RDA 1,500,000 - - (500,000) 1,000,000 Advance to Non-Point Source 1505000 - - - 150,000 Designated for State ERAF Ill 480,000 - - (480,000) - Revenue Stabilization Reserve 1,408,315 - - 288,812 1,697,127 Total General Fund $11,419,326 $ 25,613,190 $ 673,060 $ 26,512,777 $ 307,500 $ - $10,885,299 (4.7)% ~ . ..r i. . _ - , ;nh-.. , _ , 1~ ,o; . , . . _ , r. J , Special Revenue Funds Parking Management Program $ - $ 445,600 $ 131,650 $ 577,250 $ - $ - $ - n/a Solid Waste Fund 201,909 381,420 - 325,300 64,000 194,029 (3.9)% Housing Conservation Program 1,132,484 10,000 - 210,000 - 932,484 (17.7)% Community Dev Block Grant - 155,571 25,850 121,611 59,810 - n/a Urban Run-Off Source Fund 157,527 176,330 - 150,320 26,010 157,527 0.0% Sanitary Sewer Fund - 601,120 512,490 88,630 - n/a Blackwell Assessment District 4,239 3,200 - 3,120 550 3,769 (11.1)% Kennedy Assessment District 6,429 10,355 - 5,320 1,780 9,684 50.6% Gemini Assessment District 4,568 4,220 - 4,140 720 3,928 (14.0)% Santa Rosa Assessment District 57,695 9,200 - 5,820 1,400 59,675 3.4% Vasona Assessment District 11,957 9,985 - 10,320 1,680 9,942 (16.9)% Hillbrook Assessment District 14,904 2,060 - 5,560 290 11,114 (25.4)% Arroyo Del Rancho (35,177) - - - (35,177) 0.0% Special Revenue Grants - - - - - - n/a Total Special Revenue Funds $ 1,556,535 $ 1,809,061 $ 157,500 $ 1,931,251 $ 244,870 $ - $ 1,346,975 (13.5)% C-22 FUND BALANCE ACTIVITY SUMMARY Attachment I Fiscal Year 2005/06 7/1/05 Plus Plus Less Less Source & 6130106 % Change Estimated Revenues & Transfers Expenditures & Transfers Use of Estimated in Balance Carryforwards in Carryforwards Out Reserves Balance Balance Internal Service Equipment Replacement $ 2,522,658 $ 367,800 $ $ 48,600 $ 192,000 S $ 2,649;858 5.0% Designated for Gas Tax Assets 330,000 330,000 0.0% Designated for Sewer Equipment 396,079 33,800 429,879 8.5% Designated for NPS Equipment 89,030 29,100 - 118,130 32.7% Worker's Comp Self Insurance 1,754,500 601,420 604,680 60,000 1,691,240 (3.6)% ABAG Self Insurance 1,803,864 492,600 489,750 60,000 1,746,714 (3.2)% Office Stores Fund 233,653 86,000 86,000 233,653 0.0% Management Information Systems 2,318,082 805,600 1,293,900 1,829,782 (21.1)% Vehicle Maintenance 126,412 512,900 512,900 126,412 0.0% Building Maintenance 514,831 991,000 989,950 515,881 0.2% Total Internal Service Reserves $10,089,108 $ 3,920,220 $ - $ 4,025,780 $ 312,000 $ $ 9,671,548 (4.1)% Trust & Agency Library Trust $ 93,138 $ 19,500 $ - $ 12,000 $ $ $ 100,638 8.1% Ness Trust Bequest 161,918 3,000 164,918 1.9% Library History Project 50,790 10,300 59,300 - 1,790 Parking District #88 309,442 155,440 148,540 - 316,342 22% Total Trust & Agency Reserves S 615,288 $ 188,240 $ - $ 219,840 $ $ $ 583,688 (5.1)% Capital Project Funds GFAR $ 1,478,723 $ 95,000 $ 150,000 $ 1,150,575 S - $ $ 573,148 (612)% GFAR - Designated for Parking 1,972,000 - - - - 1,972,000 0.0% Traffic Mitigation 40,704 180,000 - - 70,000 150,704 270.2% Grant Funded CIP Projects 35,403 1,567,882 59,810 1,627,692 - 35,403 0.0% Storm Drain #1 385,001 76,000 - 215,000 - 246,001 (36.1)% Storm Drain #2 330,312 41,000 - 200,000 171,312 (48.1)% Storm Drain #3 188,260 22,000 - 210,260 11.7% Construction Tax-Undergrounding 1,958,570 95,000 - - - 2,053,570 4.9% Gas Tax 815,939 444,000 864,175 106,000 289,764 (64.5)% Total Capital Projects Funds $ 7,204,911 $ 2,520,882 $ 209,810 $ 4,057,442 $ 176,000 $ - $ 5,702,161 (20.9)% RedevelopmentAgency RDA- Capital Project Funds $ 3,264,877 $ 50,000 $ $ 2,580,124 $ - $ $ 734,753 (77.5)% RDA-Debt Service Fund 4,074,960 5,379,900 (1,043,460) 3,785,240 4,626,160 13.5% RDA - Low / Moderate Housing 4,202,639 60,000 1,043,460 308,420 4,997,679 18.9% Total Redevelopment Reserves S 11,542,476 $ 5,489,900 $ - $ 6,673,784 S - $ $10,358,592 (10.3)% t(1I RtS1:,1,%F.~ 512-13-.n44 A93 _041).,-1, 5-1i.421.S-4 ,IJ14,i_;-11 - ~;1- 1fi'IiJ C-23 FUND BALANCE RESERVES Attachment 1 5 Year Comparative Balances 6/30/02 6/30/03 6/30/04 6/30/05 6/30/06 Actual Actual Actual Estimated Budgeted Fund Balance Reserves YE Balance YE Balance YE Balance YE Balance YE Balance General Fund Reserved Fund Balances Reserve for Encumbrances $ 450,973 $ - $ - $ - $ - Reserve for Long Term Notes 325,000 325,000 418,266 447,545 478,873 Advance to RDA 1,968,500 1,968,500 984,250 1,500,000 1,000,000 Advance to Non-Point Source 150,000 150,000 150,000 150,000 150,000 Unreserved Fund Balances Undesignated Reserves Available to be Appropriated - 1,338,105 1,725,289 257,300 225,972 Designated Reserves Civic Center Improvements 663,086 663,086 663,086 663,086 663,086 Manager's Contingency 100,000 100,000 100,000 100,000 100,000 Designated Productivity 100,000 100,000 100,000 100,000 100,000 Open Space Reserve 562,000 562,000 562,000 562,000 562,000 Museum Upgrades 13,500 13,500 - - - Animal Shelter Reserve 174,600 300,000 300,000 - - GASB Market Fluctuations 654,874 551,278 - - - Designated for Parking 774,000 567,484 368,714 164,764 33,114 Economic Uncertainty Reserve 3,678,001 3,678,001 3,678,001 3,678,001 3,678,001 Capital/ Special Projects 836,593 447,759 500,000 1,908,315 2,197,127 Authorized Carryovers 194,758 115,000 115,000 - - Designated for State ERAF III - - 952,000 480,000 - Revenue Stabilization Reserve - - - 1,408,315 1,697,127 Total General Fund Reserves $10,645,885 $10,879,713 $ 10,616,606 $11,419,326 $ 10,885,299 Special Revenue Funds Parking Management Program $ - $ - $ - $ - $ - Solid Waste Fund 432,528 352,645 319,109 201,909 194,029 Housing Conservation Program 1,144,573 1,174,793 1,014,274 1,132,484 932,484 Community Dev Block Grant - - 722 - - Urban Run-Off Source Fund 227,288 214,892 170,020 157,527 157,527 Sanitary Sewer Fund - - - - - Blackwell Assessment District 4,851 5,074 4,709 4,239 3,769 Kennedy Assessment District 5,415 3,173 7,169 6,429 9,684 Gemini Assessment District 5,365 5,601 5,208 4,568 3,928 Santa Rosa Assessment District 49,485 52,890 55,645 57,695 59,675 Vasona Assessment District 32,1-34 20,701 16,967 11,957 9,942 Hillbrook Assessment District 25,370 23,041 18,704 14,904 11,114 Arroyo Del Rancho - (18,215) (26,677) (35,177) (35,177) Special Revenue Grants - 95,608 22,047 - - Total Special Revenue Funds $ 1,927,009 $ 1,930,203 $ 1,607,897 $ 1,556,535 $ 1,346,975 Internal Service Equipment Replacement $ 2,706,922 $ 2,365,462 $ 2,366,518 $ 2,522,658 $ 2,649,858 Designated for Gas Tax Assets 330,000 330,000 330,000 330,000 330,000 Designated for Sewer Equipment 294,678 328,479 362,279 396,079 429,879 Designated for NPS Equipment 151,730 180,830 209,930 89,030 118,130 Worker's Comp Self Insurance 2,151,509 1,997,543 1,719,090 1,754,500 1,691,240 ABAG Self Insurance 1,858,015 2,130,705 1,822,034 1,803,864 1,746,714 Office Stores Fund 193,318 194,752 218,253 233,653 233,653 Management Information Systems 1,826,403 1,895,801 2,225,582 2,318,082 1,829,782 Vehicle Maintenance 41,691 67,593 165,812 126,412 126,412 Building Maintenance 384,333 492,962 750,811 514,831 515,881 Total Internal Service Reserves $ 9,938,659 $ 9,984,127 $ 10,170,308 $10,089,108 $ 9,671,548 C-24 FUND BALANCE RESERVES Attachment 5 Year Comparative Balances 6/30/02 6/30/03 6/30/04 6/30/05 6/30/06 Actual Actual Actual Estimated Budgeted Fund Balance Reserves YE Balance YE Balance YE Balance YE Balance YE Balance Trust & Agency Library Trust $ 42,136 $ 44,310 $ 90,458 $ 93,138 $ 100,638 Ness Trust Bequest 150,998 155,418 158,918 161,918 164,918 Library History Project - - - 50,790 1,790 Parking District #88 284,396 292,579 301,302 309,442 316,342 Total Trust & Agency Reserves $ 477,530 $ 492,307 $ 550,678 $ 615,288 S 583,688 Capital Project Funds GFAR $ 6,325,503 $ 4,212,611 $ 2,030,603 $ 1,478,723 $ 573,148 GFAR - Designated for Parking 1,972,000 1,972,000 1,972,000 1,972,000 1,972,000 Traffic Mitigation 201,200 102,070 40,704 40,704 150,704 Grant Funded CIP Projects 19,711 (88,240) 35,403 35,403 35,403 Storm Drain #1 308,210 380,371 324,241 385,001 246,001 Storm Drain #2 197,266 240,844 289,312 330,312 171,312 Storm Drain #3 132,757 141,539 166,760 188,260 210,260 Construction Tax-Undergrounding 1,677,111 1,769,684 1,873,570 1,958,570 2,053,570 Gas Tax 1,108,517 567,994 498,239 815,939 289,764 Total Capital Projects Funds $11,942,275 $ 9,298,873 $ 7,230,831 $ 7,204,911 S 5,702,161 Redevelopment Agency RDA - Capital Project Funds $ (303,607) $ 6,207,412 $ 3,500,385 $ 3,264,877 $ 734,753 RDA - Debt Service Fund 2,581,560 3,550,572 4,144,430 4,074,960 4,626,160 RDA - Low / Moderate Housing 2,075,925 2,651,933 3,356,099 4,202,639 4,997,679 Total Redevelopment Reserves $ 4,353,878 $12,409,917 S 11,000,914 $11,542,476 $ 10,358,592 I FkL. RESERN LS ,,39,2S5.236 4-1-1.995.1-411 ~ 41.177 .234 ti 12.4? 1 4 S 38.548.20 4 Graphic representation of 10 Year General and Total Fund Balance History and 5 Year Trend Projection General Fund -_.I-- Total Town & RDA 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 - 25,000,000 20,000,000 - 15,000,000 10,000,000 # - fr -1'-__ - 5,000,000 C~ C) ~b\°' ~~C' ~~'.-bO ~qo°~~o°o°o°"F o°bP o°o° -P o°~\tio ti ti ti ti ti ti ti ti ti ti ti I ti ti ti C-25 DEPARTMENT REVENUES Attachment 1 By Program FY 02/03 FY 03/04 FY 04/05 FY 04105 V% 0= 0o Actuals Actuals Adopted Estimated kdoptcd Town Council 1010 Administration $ - $ - $ $ S Total Town Council $ - $ - $ - 5 Town Clerk 1055 Town Clerk $ - $ - $ - $ - Total Town Clerk $ - $ - $ - $ - Town Treasurer 1077 Administration $ 1,161,231 $ (61,256) $ 794,336 $ 900,000 Total Town Treasurer $ 1,161,231 $ (61,256) $ 794,336 $ 900,000 ti.-=0 Town Attorney 1099 Administration $ - $ - $ - $ - 6620 ABAG - Self Insurance Fund 780,168 636,062 472,200 472,200 Total Town Attorney $ 780,168 $ 636,062 $ 472,200 $ 472,200 492601, Town Manager 1111 Non-Departmental $17,854,927 $17,875,975 $18,226,828 $18,623,870 2010 Town Manager Administration - - - - 2030 Human Resources - - - - 2050 Finance & Administrative Services 971,747 1,042,648 1,051,000 985,800 u,;0,700 2060 Town Clerk 71,953 81,197 60,000 35,000 2065 Customer Service Center - - - - - 6610 Workers' Compensation Fund 509,431 498,308 575,515 574,020 4'%0 6680 Office Stores Fund 91,421 117,466 92,000 82,500 6685 Management Information Systems 772,360 832,881 755,300 793,000 7724 Parking Assessment District 156,745 157,352 157,308 157,310 L - Total Town Manager $20,428,584 $20,605,827 $20,917,951 $21,251,500 S2 1,-1 1.2 ; u Community Development 3110 Administration $ - $ - $ - $ - 3120 Developmental Review 529,487 601,296 692,895 552,590 t,4 _'A ! i 3130 Code Compliance - - 30,000 5,000 ? 1.__; r' 3140 Inspection Services 974,519 1,060,872 1,557;115 1,616,100 3150 Advanced Planning 43,819 47,932 33,670 39,790 3199 Pass Thru Accounts 255,188 315,204 342,000 420,500 Total Community Development $ 1,803,013 $ 2,025,304 $ 2,655,680 $ 2,633,980 L043.0 10 Police Department 4010 Administration $ - $ - $ - $ - 4020 Records & Communication 1,000 11,140 10,000 28,000 4030 Patrol 527,200 494,952 403,590 548,090 4040 Investigations 131,841 147,985 134,000 139,450 4050 Traffic 302,695 301,724 186,565 236,490 4060 Personnel & Community Services 413,177 390,026 315,565 390,030 z~,5u0 4070 Parking Program - - - - 4099 Pass Thru Accounts - 14,413 12,000 30,000 _315,200 2207 Parking Management Program 792,217 765,879 669,750 649,550 577,250 270 Grants Program - Police 44,773 22,801 9,496 19,645 - Total Police Department $ 2,212,903 $ 2,148,920 $ 1,740,966 $ 2,041,255 2,127250 C-26 DEPARTMENT REVENUES Attachment I By Program FY 02/03 FY 03/04 FY 04/05 FY 04/05 1'1 0Oo Actuals Actuals Adopted Estimated WoJ ieLI Parks & Public Works 5010 Administration $ 26,459 $ 19,188 $ 21,000 $ 5,000 5020 Park Services 120,458 105,089 84,478 145,070 5030 Engineering & Capital Projects 273,069 235,958 268,000 421,000 y'. 5050 Streets/ Signals/ Sidewalks 990 630 500 3,200 5099 Pass Thru Accounts 94,196 89,290 85,000 70,500 2220 Non-Point Source Fund 153,323 169,955 158,570 158,567 2230 Sewer Maintenance Fund 625,270 590,316 543,590 511,780 225x Lighting & Landscape Districts 40,048 39,381 44,050 39,090 - 4400 GFAR 794,061 594,170 156,500 194,160 ~1 4405 Traffic Mitigation - - 5,000 70,000 4410 Grant Funded CIP"Projects 188,792 588,097 805,000 423,160 4461 Storm Drain #1 72,162 50,595 61,000 86,000 i 4462 Storm Drain #2 43,579 48,467 57,200 41,000 41 4463 Storm Drain #3 8,782 25,221 14,200 21,500 4474 Utility Undergrounding 92,573 103,886 102,000 85,000 u ' I 4480 Gas Tax - Street & Signals 579,472 567,889 442,000 444,000 6601 Equipment Replacement 540,425 484,750 442,165 442,170 G 6690 Vehicle Maintenance 539,000 515,090 459,100 469,100 6695 Building Maintenance 1,048,703 1,096,212 1,028,400 988,120 270 PPW Department Grants - 25,510 - - Total Parks & Public Works $ 5,241,362 $ 5,349,696 $ 4,777,753 $ 4,6189417 Community Services 8010 Administration $ - $ - $ - $ - 8020 Neighborhood Center 37,847 38,199 32,000 37,000 8030 Housing Program 79,328 157,159 101,100 116,000 - 8040 Community Grants - - - - 8070 Arts & Culture 36,622 36,199 48,000 35,540 8099 Pass Thm Accounts - - - 3,750 2210 Solid Waste Fund 93,105 150,981 149,585 151,460 2218 HCD Housing Rehab 44,747 109,369 10,000 146,800 2219 Comm. Development Block Grant 241,273 124,805 125,416 161,910 -1 Total Community Services $ 532,922 $ 616,711 S 466,101 $ 652,460 755.941 Library 8510 Administration $ 30,302 $ 23,596 $ 13,550 $ 13,630 8520 Adult Services 37,136 42,053 35,000 40,000 ~n 8530 Children's Services 12,304 15,449 13,000 12,500 i ! 8540 Technical Services 4,288 4,014 3,400 4,000 1 r 8550 Circulation Services - - - - 7710 Library Trust 40,924 99,367 13,700 16,650 7711 C1elles Ness Bequest Trust 4,420 3,500 3,000 3,000 7712 Library History Project - - - 72,150 1 J(j Total Library $ 129,374 $ 187,979 $ 81,650 $ 161,930 ` I U~.sUU Redevelopment Agency 9930 Capital Projects Fund $11,310,575 $ 93,489 $ 590,750 $ 591,020 r 9950 Debt Service 3,598,993 4,329,626 3,360,970 3,665,010 9960 Low/ Moderate Housing 959,112 946,082 972,165 1,053,780 Total Redevelopment Agency $15,868,680 $ 5,369,197 $ 4,923,885 $ 5,309,810 Carryforward of CIP Grant Revenue 1 oral Kv~oiit e h. OvImrtmew- N4,,- f58.2 ~'r.h7?)-440 ti'ih.ytO'IN 3 335,04 i. ti41) - 1.X(,i C-27 DEPARTMENTAL EXPENDITURES Attachment 1 By Program FY 02/03 FY 03/04 FY 04/05 FY 04/05 G3 05!06 Actuals Actuals Adopted Estimated kdopted Town Council 1010 Administration $ 128,859 $ 136,866 $ 143,500 $ 136,235 151,39( Total Town Council $ 128,859 $ 136,866 $ 143,500 $ 136,235 t T. ,~o Town Clerk 1010 Administration $ $ - $ - $ - Total Town Clerk $ - $ - $ - $ 5 n0 Town Treasurer 1077 Administration $ 52,168 $ 76,668 $ 89,360 $ 85,210 Total Town Treasurer $ 52,168 $ 76,668 $ 89,360 $ 85;210 >u Town Attorney 1099 Administration $ 215,327 $ 221,413 $ 232,550 $ 211,050 6620 ABAG-Self Insurance Fund 357,531 819,733 491,100 490,370 Total Town Attorney $ 572,864 $ 1,041,146 $ 723,650 $ 701,420 723,450 Town Manager 1111 Non-Departmental $ 1,412,721 $ 1,644,588 $ 2,444,652 $ 2,286,200 5 2,233,712 2010 Town Manager Administration 427,944 366,081 388,400 369,270 _1q],000 2030 Human Resources 485,119 487,579 467,800 457,265 .-13,300 2050 Finance & Administrative Services 966,337 986,152 988,700 1,006,650 ; _ 2060 Town Clerk 368,118 333,185 335,410 321,410 2065 Customer Service Center - - - - 1 )j 6610 Workers' Compensation Fund 513,396 651,762 596,024 538,610 6680 Office Stores Fund 89,987 93,965 92,000 67,100 6685 Management Information Systems 702,962 503,099 1,211,900 700,500 7724 Parking Assessment District 148,562 148,629 149,265 149,170 ' Total Town Manager $ 5,115,146 $ 5,215,040 $ 6,674,151 $ 5,896,175 6.G>7. 142 Community Development 3110 Administration $ 185,305 $ 155,169 $ 84,750 $ 72,390 3120 Developmental Review 698,118 677,492 499,500 449,020 3130 Code Compliance 100,999 141,906 66,900 62,640 3140 Inspection Services 729,592 731,818 1,611,100 1,423,430 3150 Advanced Planning 282,300 243,913 138,860 132,550 3199 Pass Thru Accounts 260,288 312,893 342,000 420,500 Total Community Development $ 2,256,602 $ 2,263,191 $ 2,743,110 $ 2,560,530 5 3.o 16.850 Police Department 4010 Administration $ 329,409 $ 382,152 $ 387,620 $ 399,150 = ;,W 4020 Records & Communication 1,345,011 1,272,019 1,123,855 1,108,340 4030 Patrol 4,401,143 4,313,355 5,074,750 5,156,130 _ 4040 Investigations 1,650,856 1,677,095 1,847,300 1,860,250 4050 Traffic 841,832 854,542 812,000 662,450 - 4060 Personnel & Community Services 802,158 648,773 667,150 602,830 " . 4070 Parking Program - - - - 4099 Pass Thru Accounts - 12,631 16,000 30,000 2207 Parking Management Program 792,217 765,879 669,750 649,550 - 2270 Police Department Grants 105,311 127,626 42,535 41,692 Total Police Department $10,267,937 $10,054,072 $10,640,960 $10,510,392 1 1;589,6110 C-28 DEPARTMENTAL EXPENDITURES Attachment I By Program FY 02/03 FY 03/04 FY 04/05 FY 04/05 F 1 r o i, Actuals Actuals Adopted Estimated lvlnctl Parks & Public Works 5010 Administration $ 192,168 $ 283,834 $ 282,840 $ 272,050 5020 Park Services 1,856,301 1,861,944 1,683,650 1,847,950 5030 Engineering & Capital Projects 1,006,154 1,082,327 1,034,200 1,097,220 + 5050 Streets / Signals / Sidewalks 1,690,826 1,320,783 1,355,600 1,206,540 5099 Pass Thru Accounts 97,548 89,795 85,000 70,500 2220 Urban Run-Off Program Fund 141,278 183,148 135,170 145,830 2230 Sewer Maintenance Fund 533,070 503,256 463,390 436,300 225x Lighting & Landscape Districts 64,003 43,502 46,293 49,780 i 4400 GFAR 2,906,951 2,776,178 1,606,467 746,040 4405 Traffic Mitigation - - - - 4410 Grant Funded CTP Projects 296,743 403,698 1,551,035 423,160 4461 Storm Drain #1 - 106,725 27,574 25,240 4462 Storm Drain #2 - - 100,000 - 4463 Storm Drain #3 - - - - 4474 Utility Undergrounding - - - - 4480 Gas Tax - Street & Signals 1,013,995 531,024 444,475 20,300 6601 Equipment Replacement 318,985 20,794 693,940 373,130 6690 Vehicle Maintenance 513,098 416,871 459,245 508,500 6695 Building Maintenance 940,074 838,363 1,028,530 1,224,100 2270 PPW Department Grants 31,264 (5,754) - - Total Parks & Public Works $11,602,458 $10,456,487 $10,997,409 $ 8,446,640 ti S. tti2.n I-t Community Services 8010 Administration $ 140,779 $ 145,220 $ 155,000 S 130,600 8020 Neighborhood Center 436,098 399,522 431,400 404,680 8030 Housing Program 80,694 139,558 101,300 110,740 U 11 8040 Community Grants 234,042 190,525 177,980 144,680 !_-.-I 8070 Arts & Culture 58,686 57,084 68,750 56,200 . 'S- 8099 Pass Thru Accounts - - - 3,750 2210 Solid Waste Fund 145,305 160,405 307,838 244,460 2218 HCD Housing Rehab 14,527 269,888 211,300 28,590 2219 Comm Development Block Grant 52,481 73,483 105,416 80,950 c I I Total Community Services $ 1,162,612 $ 1,435,685 $ 1,558,984 $ 1,204,650 5 I . ,1.9"6 Library 8510 Administration $ 224,419 $ 219,661 $ 218,950 $ 216,020 8520 Adult Services 500,289 464,002 460,725 476,150 41~ .;=o 8530 Children's Services 348,623 378,944 386,450 370,940 +',.L+ 8540 Technical Services 285,536 264,147 264,440 232,560 8550 Circulation Services 452,998 506,631. 485,800 478,650 7710 Library Trust 38,750 53,218 17,500 13,970 7711 Clelles Ness Bequest Trust - - - - 7712 Library History Project - - - 21,360 Total Library $ 1,850,615 $ 1,886,603 $ 1,833,865 $ 1,809,650 Redevelopment Agency 9930 Capital Projects Fund $ 4,748,130 $ 2,800,516 $ 2,850,752 $ 826,528 9950 Debt Service 2,629,982 3,735,768 3,518,184 3,734,480 `4! 9960 Low / Moderate Housing 383,105 241,916 261,650 207,240 Total Redevelopment Agency $ 7,761,217 $ 6,778,200 $ 6,630,586 $ 4,768,248 a.? 1 h.S00 Total Operating Expenditures $40,770,479 $39,343,958 $42,035,575 $36,119,150 53S,10-.ti2- PlusTransfersOut 1,677,851 1,352,382 1,050,420 671,990 1 Carryforward CIP Projects 4,-!- Total Expenditures by Department: $42,448,330 $40,696,340 $43,085,995 $36,791,140 '-,44- ,,1.'44 C-29 SUMMARY of POSITIONS Attachment 1 Departmental Staff By Fund FY 02/03 FY 03/04 FY 04/05 FY 05106 Authorized Funded Funded Funded Funded General Fund Town Council 5.85 5.85 5.85 5.85 5.85 Office of the Elected Town Clerk 1.00 0.25 0.25 1.00 1.00 Clerk Administration - 3.75 3.75 3.50 - Town Treasurer 1.25 1.25 1.25 1.25 1.25 Town Attorney 1.85 1.50 0.95 1.00 0.85 Town Manager's Department 16.40 14.80 13.65 12.40 14.00 Community Development 19.35 17.75 17.40 17.90 17.95 Police Department 65.00 65.00 61.00 59.50 58.00 Parks & Public Works 33.55 35.24 31.30 26.96 27.05 Community Services 4.55 3.70 3.70 3.65 3.60 Library 10.85 11.25 10.75 11.10 10.35 Total General Fund Staff 159.65 160.34 149.85 144.11 139.90 Special Revenue Funds Town Manager 0.20 0.20 0.20 0.20 0.20 Police Department 8.00 8.00 8.00 5.50 4.00 Parks & Public Works 6.44 5.23 6.55 5.74 5.74 Community Services 0.65 0.55 0.55 0.60 0.60 Total Special Revenue Fund Staff 15.29 13.98 15.30 12.04 10.54 Internal Service Funds Town Offices 0.45 0.25 0.80 0.50 0.45 Town Manager 3.55 2.65 3.65 3.65 3.55 Parks & Public Works 4.35 3.53 3.15 3.55 3.55 Total Internal Services Funds Staff 8.35 6.43 7.60 7.70 7.55 Redevelopment Agency Town Manager 0.80 - - - 0.80 Community Development 0.85 1.25 1.20 1.70 0.85 Police Department - - - 0.30 - Parks & Public; Works 0.66 - - 0.75 0.66 Community Services 0.05 - - - 0.05 Total Redevelopment Agency Staff 2.36 1.25 1.20 2.75 2.36 Total1wN11 185.65 152.00 .1';3.95 166.60 J60.3~ F5 Iiji dnl 1'o,Jo mti h iii 11_x: ' U) Iota[ :AwhorizdPositions 188.50 188.~Ii 189SU I C-30 SUMMARY of POSITIONS Budgeted FTEs by Department 70.00 60.00 50.00 40.00 30.00 20.00 10.00 Blue Bars - Town Staff Yellow Bars - Hourly Employees Pc+li.~ i)~partn~cnr Flcc~cd l1crE. .u,>rne~ Town Town Treasurer Community Council Development Attachment 1 FY 2005/06 Budgeted FTEs by Department (Includes Converted Hourly Employees) Hourly Emp Authorized Funded Staff Total Town Staff Town Staff converted Budgeted Departments Positions Positions to FTEs Positions Town Council 5.85 5.85 0.08 S Elected Town Clerk 1.00 1.00 - Town Treasurer 1.25 1.25 - Town Attorney 2.30 1.30 - Town Manager's Department 20.95 18.55 0.16 Community Development 20.20 18.80 - Police Department 73.00 62.00 1.25 Parks & Public Works 45.00 37.00 3.53 Community Services 5.25 4.25 1.20 D.-15 Library 10.85 10.35 5.58 1 I ocal Nosifiouc 1~s5.65 160.35 11.79 172.14 Town Manager's Department staffing numbers include the following six departments: Town Manager's Office; Human Resources; Finance & Administrative Services; Clerk Administration; Customer Service Center; and Management Information Services. Hourly Employee positions result from seasonal, temporary, and part-time labor needs. C-31 SUMMARY of POSITIONS Funded FTEs by Department Five Year Staffing Trend 200.00 180.00 160.00 - - 140.00 - 120.00 r sir t 100.00 ~ ~f •A 80.00 i ~ 60.00 y 40.00 20.00 FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05/06 Attachment 1 ® Town Council ■ Elected Town Clerk O Clerk Administrator ® Town Treasurer ® Town Attorney ❑ Town Manager's Department M Community Development ® Police Department ® Parks & Public Works O Community Services Library FY 01102 FY 02/03 FY 03/04 FY 04105 FY 05/06 Library 11.50 11.25 10.75 11.10 10.35 Community Services 4.25 4.25 4.25 4.25 4.25 Parks & Public Works 44.00 44.00 41.00 37.00 37.00 Police Department 68.00 73.00 69.00 65.30 62.00 Community Development 21.00 19.00 18.60 19.60 18.80 Town Manager's Department 17.65 17.65 17.50 16.25 18.55 Town Attorney 2.75 1.75 1.75 1.50 1.30 Town Treasurer 1.25 1.25 1.25 1.25 1.25 Clerk Administrator 4.00 3.75 3.75 3.50 - Elected Town Clerk - 0.25 0.25 1.00 1.00 Town Council 5.85 5.85 5.85 5.85 5.85 Total l3ucl<,ered 1, FFS 180?-7 182.00 1-3.0;; 166.60 1611._'+5 Note - FTEs represent Town staff positions funded in annual budgets. Numbers do not reflect temporary hours or the filled or unfilled status of the positions. C-32 SUMMARY of PERSONNEL CHANGES Attachment 1 FY 2005/06 Not Yet Updated C-33 SUMMARY of PERSONNEL CHANGES FY 2005/06 Not Yet Updated Attachment I 35.0% 30.0%-1 25.0% - Safety 3% @50 20.0% Miscellaneous 15.0% 2%@55 10.0% 5.0% 0.0% - ' . . FY FY FY FY FY 00/01 01/02 02/03 03/04 04/05 FY FY FY FY FY 05/06 06107 07/08 08/09 09/10 FY FY FY FY FY 11 FY FY FY FY PERS Pension Plan 00/01 01/02 02/03 03/04 04105 ; 16 06/07 07108 08/09 09110 Safety - 3% @ 50 9.4% 12.2% 16.5% 16.0% 28.3% 32.3% 32.3% 32.3% 32.3% Miscellaneous - 2% @ 55 0.0% 0.0% 0.0% 0.0% 8.0% I 13.9% 13.9% 13.9% 13.9% C-34 Attachment I SUMMARY of PERSONNEL CHANGES FY 2005/06 Not Yet Updated C-35 SUMMARY of PERSONNEL CHANGES FY 2005/06 Not Yet Updated Attachment 1 FTE SUMMARY Prior FY 05/06 Cotal Defunded Defundings ocipndings Department Position FTEs &Deletions & ieletions Town Attorney Secretary to Town Attorney 1.00 Lo() Legal Assistant - deleted 0.25 0.50 Town Manager's Office Admin Programs Manager (formerly Admin Analyst) 0.20 (0.20) Office Clerk 0.20 Human Resources Human Resource Specialists 0.60 0.40 Finance & Administration Accountant 0.60 Finance Project Coordinator 0.20 0.80 Account Technicians 0.40 J Sr. Account Clerk 0.20 Clerk Administration Deputy Clerk 0.50 0.00 Deputy Clerk 0.00 (0.25) _ Sr. Deputy Clerk 0.00 1.00 Community Development Administrative Analyst 0.40 Plan Check Engineer 1.00 Police Department Police Officer 2.00 2.00 Records Communications Mgr. 0.50 (0.50) Communications Dispatcher 1.00 L n i Administrative Analyst 1.00 Police Records Specialist 1.00 Parking Coordinator 0.20 0.80 L! 1 Parking Control Officers 2.00 1.00 Parks and Public Works Superintendent 1.00 Lead Parks & Maintenance Worker 1.00 1 !li Sr. Parks & Maintenance Worker 2.00 Parks & Maintenance Worker 3.00 Associate Civil Engineer 1.00 i_uu Community Services Secretary II 1.00 1.00 Library Department Administrative Analyst 0.50 ?.50 Librarian 0.15 (0.15) Circulation Supervisor (formerly Associate Librarian) 0.00 0.00 Principal Librarian 0.00 1.00 otal I IT, Defuudinp tRA;mt,iw.o and Deletion; 22.90 6.40 29.30 C- 36 SUMMARY of PERSONNEL CHANGES Attachment 1 FY 2005/06 Not Yet Updated C-37 Attachment 1 TOWN STAFF Positions by Home Department Authorized FY 02103 FY 03/04 FY 04/05 FY 05/06 Positions Funded Funded Funded Funded Comments JOWL, (uu~NCiL Councilmembers 5.00 5.00 5.00 5.00 5.00 TOTAL DEPARTMENT FTEs 5.00 5.00 5.00 5.00 5.00 ~01'1,1(,F OI,'I FII' 11 1 (`FP ) "1'O\N CI.FkK Elected Town Clerk 1.00 0.25 0.25 1.00 1.00 TOTAL DEPARTMENT FTEs 1.00 0.25 0.25 1.00 1.00 I O iV N 11,1,AS LI{I?Ft Treasurer 1.00 1.00 1.00 1.00 1.00 TOTAL DEPARTMENT FTEs 1.00 1.00 1.00 1.00 1.00 TOR \ AT-"I OIi ,L1 'S OFFLCL Town Attorney 1.00 1.00 1.00 1.00 1.00 Legal Assistant - 0.75 0.75 0.50 - CYdelete.75 FTE Secretary to the Attorney 1.00 - - - - Continued defunding of 1.0 FTE. TOTAL DEPARTMENT FTEs 2.00 1.75 1.75 1.50 1.00 l O\1 V ?I_ \ Cf111 S PF'R Town Manager 1.00 1.00 1.00 1.00 1.00 Assistant Town Manager 1.00 1.00 1.00 1.00 1.00 Administrative Analyst - 1.00 0.75 0.80 - Administrative Programs Mgr. 1.00 - - - 1.00 Reallocation ofAdministrative Analyst position Exec. Assistant to Town Mgr. 1.00 1.00 1.00 1.00 1.00 Economic Vitality Manager 1.00 - - - 1.00 Office Clerk 1.00 1.00 1.00 0.80 0.80 Continued defunding of.20 FTE TOTAL DEPARTMENT FTEs 6.00 5.00 4.75 4.60 5.80 I1L~L~\ 10-,5,W M 1E llLP_W]"y11;AT Human Resources Director 1.00 1.00 1.00 1.00 1.00 Human Resources Specialist 2.00 2.00 1.70 1.40 1.00 CYdefunding of.40 FTE; continued defundinz of. 60 FTE TOTAL DEPARTMENT FTEs 3.00 3.00 2.70 2.40 2.00 C-38 Attachment 1 TOWN STAFF Positions by Home Department Authorized FY 02/03 FY 03/04 FY 04105 FY 05106 Po sitions Funded Funded Funded Funded Comments FIN:AA(f _V)Ali\IS'IIl1'II ~E SI:1tlTCF.S Finance & Admin. Director 1.00 1.00 1.00 1.00 1.00 Accounting Manager 1.00 1.00 1.00 1.00 1.00 Finance Project Coordinator - 1.00 1.00 0.80 - CYdelete 1 FTE Accountant 1.00 1.00 0.40 0.40 0.40 Continued defunding to. 40 FTE - Position shared with .60 FTE CDD Analyst position. Sr. Account Technician 1.80 1.75 1.75 1.75 1.80 Account Technician 2.00 2.00 2.00 1.60 1.60 Continued defunding oft positions at.20 FTE each Sr. Account Clerk 1.00 1.00 1.00 0.80 0.80 Continued defunding of.20 FTE TOTAL DEPARTMENT FTEs 7.80 8.75 8.15 7.35 6.60 ( I FRK: 14%11NPITk VI 10N Clerk Administrator 0.75 0.75 0.75 1.00 0.75 Senior Deputy Clerk - 1.00 1.00 1.00 - Deputy Clerk 1.05 2.00 2.00 1.50 1.05 TOTAL DEPARTMENT FTEs 1.80 3.75 3.75 3.50 1.80 Cl S 1,0VE.R SERA ICE. (I "TER Clerk Administrator 0.25 - - - 0.25 Deputy Clerk 0.70 - 0.70 TOTAL DEPARTMENT FTEs 0.95 - - 0.95 NI NA(A-MI-NT INFORNI k-1 1(,)\ 51:81 I( hS MIS Manager 1.00 1.00 1.00 1.00 1.00 MIS Specialist 2.00 1.00 2.00 2.00 2.00 TOTAL FTEs 3.00 2.00 3.00 3.00 3.00 C()A1AIENIT-) I~EFEE011NiIINI Community Developmt. Director 1.00 1.00 1.00 1.00 1.00 Asst. Community Dev. Director 1.00 1.00 1.00 1.00 1.00 Redevelopment Manager - 1.00 1.00 1.00 - Administrative Analyst 1.00 1.00 0.60 0.60 0.60 Continued defunding to.60 FTE - Position shared with .40 FTE Finance Accountant position. Administrative Secretary 1.00 1.00 1.00 1.00 1.00 Secretary lII 1.00 1.00 1.00 1.00 1.00 Associate Planner 4.00 4.00 4.00 4.00 4.00 Planner 1.00 - - 1.00 1.00 Continued funding of 1.0 FTE - underfidled with a Planning Assistant Planner 1.00 1.00 1.00 1.00 1.00 Counter Technician 2.00 2.00 2.00 2.00 2.00 Code Compliance Officer 1.00 1.00 1.00 1.00 1.00 Sr. Building Inspector 1.00 1.00 1.00 1.00 1.00 Building Inspector 4.00 4.00 4.00 4.00 4.00 Plan Check Engineer - 1.00 - - - - Continued defending of 1.0 FTE, supported by part-time consultant TOTAL FTEs 20.00 19.00 18.60 19.60 18.60 C-39 /Attachment 1 TOWN STAFF Positions by Home Department Authorized FY 02/03 FY 03/04 FY 04/05 FY 05106 Positions Funded Funded Funded Funded Comments P O1 J C 11-, Chief of Police 1.00 1.00 1.00 1.00 1.00 Police Captain 2.00 2.00 2.00 2.00 2.00 Police Sergeant 9.00 9.00 8.00 9.00 9.00 Police Officer 34.00 34.00 33.00 32.00 30.00 CYdefunded 2.OFTE; continue defun ding 2.0 FTE Community Services Officer 4.00 4.00 4.00 4.00 4.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 Records/Dispatch Supervisor 1.00 - - - 1.00 Reallocation from Records/Dispatch Supervisor Records Communications Mgr. - 1.00 1.00 0.50 - Secretary to Chief 1.00 1.00 1.00 1.00 1.00 Communications Dispatcher 8.00 8.00 7.00 7.00 7.00 Continued defunding of]. 0 FTE Administrative Analyst 1.00 1.00 1.00 - - Continued defunding of 1.0 FTE Police Records Specialist 4.00 4.00 3.00 3.00 3.00 Continued defunding of1.0 FTE Parking Coordinator 1.00 1.00 1.00 0.80 - CYdefunding ofremaining.80 FTE Parking Control Officer 6.00 6.00 6.00 4.00 3.00 CYdefunded 1.o FTE• continue defun ding 2.0 FTE TOTAL PROGRAM FTEs 73.00 73.00 69.00 65.30 62.00 P-ut s anal Pl ELK WORK!, ll6P-kN I-W-N-1 PPW Director 1.00 1.00 1.00 1.00 1.00 Town Engineer 1.00 1.00 1.00 1.00 1.00 Administrative Analyst 1.00 1.00 1.00 1.00 1.00 Administrative Specialist 1.00 1.00 1.00 1.00 1.00 Public Works Specialist 2.00 2.00 2.00 2.00 2.00 Superintendent 3.00 2.00 2.00 2.00 2.00 Continued defunding of 1.0 FTE Facilities Coordinator - 1.00 1.00 - - PPW Supervisor 1.00 - - 1.00 1.00 Reallocation from Facilities Coordinatorposition Town Arborist 1.00 1.00 1.00 1.00 1.00 Lead Parks & Maint. Worker 2.00 2.00 1.00 1.00 1.00 Continued defunding of1.0 FTE Sr. Parks & Maint. Worker 4.00 4.00 3.00 2.00 2.00 Continued defunding of2.0 FTE Parks & Maintenance Worker 15.00 15.00 14.00 12.00 12.00 Continued defunding of3.0 FTE Sweeper / Operator 1.00 1.00 1.00 1.00 1.00 Tree Trimmer / High Climber 1.00 1.00 1.00 1.00 1.00 Parks Service Officer 2.00 2.00 2.00 2.00 2.00 Associate Civil Engineer 4.00 4.00 4.00 3.00 3.00 Continued defunding of]. 0 FTE Sr. Engineer Technician 1.00 1.00 1.00 1.00 1.00 Senior Engineer Inspector 1.00 1.00 1.00 1.00 1.00 Engineer Inspector 1.00 1.00 1.00 1.00 1.00 Equipment Mechanic 2.00 2.00 2.00 2.00 2.00 TOTAL PROGRAM FTEs 45.00 44.00 41.00 37.00 37.00 C-40 TOWN STAFF Attachment Positions by Home Department Authorized FY 02/03 FY 03/04 FY 04/05 FY 05106 Positions Funded Funded Funded Funded CO'` ~71~17) SCIZ1'ICL:S Community Services Director 1.00 1.00 1.00 1.00 1.00 Administrative Analyst 0.50 0.50 0.50 0.50 0.50 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 Secretary H 1.00 - - - - Continued defunding of 1.0 FTE, supported by part-time hourly Senior Coordinator 1.00 1.00 1.00 1.00 1.00 Volunteer Coordinator 0.75 0.75 0.75 0.75 0.75 TOTAL FTE's 5.25 4.25 4.25 4.25 4.25 21212.',1:)' Library Director 1.00 1.00 1.00 1.00 1.00 Assistant Library Director 1.00 1.00 1.00 1.00 1.00 Principal Librarian 2.00 3.00 3.00 3.00 2.00 CYdeleted 1.0 FTE Librarian 2.25 2.25 2.25 2.10 2.25 CYfunding of. 15 FTE Associate Librarian - 1.00 0.50 1.00 - CYdeleted 1.0 FTE Circulation Supervisor 1.00 - - - 1.00 CYadded I.O FTE Library Assistant 2.50 2.50 2.50 2.50 2.50 Secretary 111 0.60 0.50 0.50 0.50 0.60 Administrative Analyst 0.50 - - - - Continued defunding of. 50 FTE TOTAL PROGRAM FTEs 10.85 11.25 10.75 11.10 10.35 -I()-] of 'lMN\ S[ NFU IS 11,2011 1-3.05 106.01, In0. HOLRI N EliP1 0 1LLh FY 02/03 FY 03/04 FY 04/05 FY 05106 Temporary Hours by Department Funded Funded Funded Funded Town Council - 500 375 175 Town Manager's Department 5005 1,405 375 325 Community Development 4160 2,400 - - Police Department 9880 2,600 2,600 2,600 Parks & Public Works 8871 7,595 7,595 7,332 Community Services 1670 1;670 1,670 2,502 Library Department 12480 12,420 9,768 11,596 Total Temporary Hours by Department 42,066 28,590 22,383 24,530 C0A%I:IZILDI]OLRL%E,1911LOF1-Ia 20?2 13.75 10.76 IL-0 r' TE.- C-41 Attachment 1 C-42 ATTACHMENT 2 RESOLUTION 2005-XX RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS APPROVING FISCAL YEAR 2005/06 OPERATING & FY's 2005/06-10 CAPITAL BUDGET AND CARRY-FORWARD APPROPRIATIONS AND OTHER APPROVED ADJUSTMENTS RELATING TO MEET AND CONFER PROCESS,NIANAGEMENT COMPENSATION PLAN, AND MINOR CORRECTIONS WHEREAS, Section 2.30.295(b) of the Los Gatos Town Code requires the Town Manager to annually prepare and submit a budget to the Town Council and be responsible for its administration; and WHEREAS, the Town Manager did submit a proposed budget for the 2005/06 to the Town Council; and WHEREAS, the Town Manager did submit a proposed five-year capital improvement plan for FY's 2005/06 - 2009/10; and WHEREAS, the Town Council has considered and reviewed said proposed budget and capital improvement plan during public hearings. RESOLVED, that the Town Council hereby adopts as the budget for the Town of Los Gatos for the 2005/06 fiscal year the schedule entitled "Total Town Revenues By Fund and Total Town Expenditures By Fund" including the first year (FY 2005/06) of the Town's proposed Capital Improvement Plan as contained in the Town's Proposed FY's 2005/06 - 2009/10 Capital Improvement Plan. BE IT FURTHER RESOLVED, that the final adopted budget includes approved carry- forward appropriations for unspent operating grants and pass-throughs from FY 2004/05, and that there be carried forward from prior year's Reserve for Encumbrances within each fund an amount sufficient to cover approved outstanding encumbrances as of June 30, 2005; BE IT FURTHER RESOLVED, that the Town Council hereby directs staff that any changes or impacts resulting from the Council approval of the meet and confer process, management compensation plan, or any miscellaneous corrections resulting from further Town Council consensus i ATTACHMENT 2 i direction received on June 6, 2005 or due to more refined estimates be incorporated within the final published FY 2005/06 Operating and Capital Budget. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 6th day of June, 2005 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTACHMENT3 RESOLUTION 2005-XX RESOLUTION OF THE REDEVELOPMENT AGENCY CONSENTING TO THE PROVISION OF PUBLIC IMPROVEMENTS BY THE LOS GATOS REDEVELOPMENT AGENCY AND MAKING MANDATORY FINDINGS IN REGARDS TO CAPITAL PROJECTS PROVIDED FOR IN THE LOS GATOS REDEVELOPMENT AGENCY FY 2005/06 OPERATING AND FY's 2005106-2009/10 CAPITAL BUDGET WHEREAS, Section 33445 of the Health and Safety Code requires the local legislative body to consent to the provision of public improvements by its Redevelopment Agency and make findings: 1) that the public improvements are of benefit to the project area or the immediate neighborhood of the project area; 2) that no other reasonable means of financing such public improvements are available to the community, and; 3) that the Agency's contribution to the cost of the public improvement or facility will assist in eliminating one or more blighting conditions in the project area, and is consistent with the Agency's implementation plan adopted pursuant to Section 33490 of the Health and Safety Code, the ("Implementation Plan"), and WHEREAS, the Redevelopment Agency's 2005/06-2009/10 Budget provides funding for the following projects (the "Projects"): 1) Downtown Area Street Reconstruction; 2) Redevelopment Area Alley Improvements; 3) Downtown Parking Improvements; WHEREAS, the Projects will be of substantial benefit to the downtown business district and surrounding areas of the Central Los Gatos Redevelopment Project Area (the "Project Area") established pursuant to the 1991 Redevelopment Plan (the "Redevelopment Plan"); WHEREAS, the Town has limited financial resources for capital improvements and these funds are committed to other critical infrastructure needs of the Town such as repairing aging streets outside of the Project Area; WHEREAS, the Projects have been specifically called for in the Town's Redevelopment Plan and Implementation Plan; and WHEREAS, the Downtown infrastructure is currently in a deteriorated condition with broken pavement, deteriorated streets and alleys, deteriorated sidewalks and is functionally obsolescent and the Projects will help eliminate these blighting conditions; ATTACHMENT 3 THEREFORE BE IT RESOLVED, that the Town Council of the TOWN OF LOS GATOS does hereby consent to the provision of funding for the Projects by the Los Gatos Redevelopment Agency in accordance with the Agency's FY 2005/06 Operating and FY 2005/06-2009/10 Capital Budget totaling adopted revenues of $5,489,900 and expenditures of $4,716,860 (prior to carry-forward appropriations); and BE IT FURTHER RESOLVED, that the Agency Board hereby finds that the Projects are of benefit to the Project Area and the immediate neighborhood of the Project Area; and BE IT FURTHER RESOLVED, that the Agency Board hereby finds that no other reasonable means of financing such public improvements are available to the community; and BE IT FURTHER RESOLVED, that the Agency Board hereby finds that the Los Gatos Redevelopment Agency's contribution to the cost of the public improvements will assist in eliminating blighting conditions in the Project Area, and is consistent with the Implementation Plan. BE IT FURTHER RESOLVED, that the Agency Board hereby directs staff that any changes or impacts resulting from the meet and confer process, management compensation plan adjustments, including position and classification plans, or any miscellaneous corrections due to additional Agency Board consensus direction received June 6, 2005 or more refined estimates be incorporated within the final published FY 2005/06 Operating Budget. PASSED AND ADOPTED at a regular meeting of the Redevelopment Agency of the Town of Los Gatos held the 6th day of June, 2004, by the following vote: REDEVELOPMENT AGENCY MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: CHAIR OF THE REDEVELOPMENT AGENCY TOWN OF LOS GATOS, CALIFORNIA ATTEST: SECRETARY OF THE REDEVELOPMENT AGENCY TOWN OF LOS GATOS, CALIFORNIA I I