11 Staff Report - Alley ImprovementsMEETING DATE: 5/16/05
~owN ITEM NO. 11
COUNCIL/AGENCY AGENDA REPORT
oG AS~g
DATE: MAY 11, 2005
TO: MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OFT REDEVELOPMENT AGENCY
FROM: DEBRA J. FIGONE, TOWN XGEEt~ TIVE DIRECTOR
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR PROJECT 04-65 -ALLEY
IMPROVEMENTS
A. ADOPT RESOLUTION DECLARING DURAN AND VENABLES INC.
TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT
AND AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT
OF $ 511,475.00
B. AUTHORIZE STAFF TO ISSUE CHANGES ORDER TO THE
CONSTRUCTION CONTRACT UP TO AN AMOUNT OF $5,000.
RECOMMENDATION:
1. Adopt Resolution (Attachment 1) declaring Duran and Venables, Inc. to be the lowest
responsible bidder on the project and awarding a construction contract (Exhibit A) in the amount
of $511,475.00.
2. Authorize staff to issue change orders to the construction contract up to an amount of $5,000.
BACKGROUND:
On February 22, 2005, the Town Manager/Executive Director approved the plans and specifications
for the Alley Improvement Project and authorized staff to advertise the project for bids. This project
will improve five alleys in the Johnson Avenue and Loma Alta Avenue neighborhood area.
DISCUSSION:
Sealed bids for the Alley Improvements were received by the Clerk Administrator on May 4, 2005.
Eight (8) bids were submitted and a summary of the bids received is attached (Attachment 2). Staff
has carefully checked all of the bids received. Calhoun Brothers Construction Company was the
apparent low bidder. However, they had made clerical errors on their bid and submitted a written
request to the Town to withdraw their bid from consideration, to which staff agreed.
Cu„~~,
PREPARED BY: / JOHN E. CURTIS
Reviewed by:
Finance
of Parks and Public Works
Nssistant Town Manager Town Attorney Clerk Administrator
Community Development Revised: 5111105 12:01 pm
Reformatted: 5/30/02 N:T&E\COUNCIL REPORTS\04-65.alley.improvments.award.of.contract.wpd
PAGE 2
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR PROJECT 04-65 -ALLEY
IMPROVEMENTS
MAY 11, 2005
The next lowest bidder is Duran and Venables, Inc, with abid of $511,475. Staffhas determined that
Duran and Venables, Inc. is the lowest responsive bidder. The Engineer's estimate of construction
costs was $484,350, approximately 6% below the lowest responsive bid. It is recommended that the
Council/Agency adopt the attached resolution awarding the construction contract to Duran and
Venables, Inc: This firm is also the lowest qualified bidder for the North Santa Cruz Avenue
Paving Project, and is capable of performing both projects.
Further, it is recommended that the Council/Agency authorize staff to execute future Change Orders
to the construction contract up to an amount of $5,000.
If the Council/Agency acts as recommended, it is possible that the contractor could begin work on
the project starting in June 2005 and complete the work by August 2005.
CONCLUSION:
Staff recommends that the Council accept the staff recommendations noted above.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301(c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
The FY 2004/05 Adopted Capital Improvement Program contains $528,503, which was authorized
by Council by budget adjustment on March 21, 2005. This is sufficient funding for the Alley
Improvement Project, 461/930-0344 as displayed below:
Alley Improvements 461/930-0344 Adjusted Expended/Encumbered Available
Budget Or Planned To Date Balance
FY 2003/04 Adopted Budget $ 250,000 $ 243,497 $ 6,503
Total Alley Improvements 461/930-0344
FY 2004/05
FY 2004/05 Carry Forward 6,503
FY 2004/05 New Allocation 150,000
11,720
FY 2004/05 Fund 461-Storm Drain #1 215,000
FY 2004/05 930-0217 Street 157,000
Reconstruction
Proposed Duran & Venables Contract
511,475
Proposed Contingency 5,000
Total Alley Improvements 461/930-0344 S 528,503 5 528,195 S 308
PAGE 3
MAYOR AND TOWN COUNCIL
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR PROJECT 04-65 -ALLEY
IMPROVEMENTS
MAY 6, 2005
Attachments:
1. Resolution awarding Construction Contract (Exhibit A)
2. Bid Summary
RESOLUTION 2005
RESOLUTION OF THE TOWN COUNCIUREDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
AWARDING A CONSTRUCTION CONTRACT TO
DURAN AND VENABLES, INC.
FOR PROJECT 04-65 - ALLEY IMPROVEMENTS
WHEREAS, bids were sought in conformance with State and Town law for Project No.
04-65 - Alley Improvements; and
WHEREAS, Duran and Venables, Inc. submitted the lowest bid which the Town
Council/Redevelopment Agency deems to be responsive to the Town's solicitation.
WHEREAS, public improvements are of benefit to the project area or the immediate
neighborhood of the project area; and
WHEREAS, no other reasonable means of financing such public improvements are
available to the community; and
WHEREAS, the Redevelopment Agency's contribution to the cost of the public
improvement will assist in elimination of one or more blighting conditions in the project area;
and
NOW, THEREFORE, BE IT RESOLVED by the Town Council/Redevelopment
Agency of the Town of Los Gatos, County of Santa Clara, State of California, that Duran and
Venables, Inc. is declared to be the lowest responsible bidder for Project No. 04-65 - Alley
Improvements.
BE IT FURTHER RESOLVED that the Town Manager/Executive Director is hereby
authorized and directed to execute a construction contract (Attached as Exhibit A) for said
project on behalf of the Town in the amount of $ 511,475.00.
BE IT FURTHER RESOLVED, that staff is authorized to execute future change orders,
as necessary, up to an amount of $5,000.
PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos, California, held on the th day of , 2005, by the
following vote:
AYES:
NAYS :
ABSENT:
ABSTAIN:
SIGNED: MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CONTRACT
THIS AGREEMENT is between the Town of Los Gatos Redevelopment
Agency (hereinafter referred to as "Owner") and Duran and Venables, Inc.
(hereinafter referred to as "Contractor"). Owner and Contractor,
for the consideration hereinafter named, agree as follows:
A. SCOPE OF WORK
Contractor shall furnish all materials and perform all of the work for the construction of
PROJECT #04-65 Alley Reconstruction in accordance with the Contract Documents.
B. CONTRACT PRICE
As full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this Contract, also for all loss or damage arising out of the nature of
the work aforesaid, or from the actions of the elements, or from any unforeseen
difficulties or obstructions which may arise or be encountered in the prosecution of the
work until its acceptance by Owner, and for all risks of every description connected with
the Work, also for all expenses incurred by or in consequence of the suspension or
discontinuance of work, and for well and faithfully completing the Work, and the whole
thereof, in the manner and according to the Contract Documents, Owner shall pay Five
hundred eleven thousand four hundred seventy five ($511,475.00), which shall
supersede any other amount specified in the Contract Documents.
C. CONTRACT DOCUMENTS
All rights and obligations of Owner and Contractor are fully set forth and described in
the Contract Documents. All parts of the Contract Documents are intended to be
correlated so that any work called for in one part and not mentioned in the other, or vice
versa, is to be executed the same as if mentioned in all said documents. The Contract
Documents are defined in Part I, Section 1-1.01(A) of these Specifications and are
incorporated herein by reference the same as though set out in full.
D. BEGINNING OF WORK
Following the execution of this Contract and the approval of bonds and insurance
policies and certificates, Owner shall issue a Notice to Proceed with the Work.
Commencing work or the entrance of equipment or materials on the site of the Work by
Contractor before receipt of the Notice to Proceed is at the sole risk and expense of
Contractor, and the Contractor shall be fully liable for any damage or injury sustained by
Owner or third persons resulting therefrom.
E. TIME OF COMPLETION
The Work called for herein shall be fully completed within fifty (50) working days of
Contractor's receipt of the Notice to Proceed.
F. CORRECTION OF WORK AFTER ACCEPTANCE AND
FINAL PAYMENT BY TOWN
Contractor shall remedy any defects due to faulty materials and/or workmanship and
pay for any damages to other work and/or existing facilities resulting therefrom which
shall appear within a period of 2 years from the date of recording of the Notice of
Completion.
G. LIQUIDATED DAMAGES
The undersigned has reviewed and is thoroughly familiar with the appropriate sections
of the Contract and Part I, Section 8-1.03 of these Specifications pertaining to liquidated
damages.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
day of , 20
TOWN OF LOS GATOS CONTRACTOR, by:
REDEVELOPMENT AGENCY, by: Duran and Venables, Inc.
Debra J. Figone, Town Manager/ (Signature)
Executive Director
RECOMMEND BY:
(Print Name)
John E. Curtis
Director of Parks and Public Works (Address)
APPROVED AS TO FORM:
Orry P. Korb, Town Attorney/
General Counsel
(City, State, Zip)
(Contractor's License Number)
ATTEST:
Marlyn Rasmussen,
Clerk Administrator/Secretary of the
Redevelopment Agency
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Attachment 2