Verbal - Affidavit of CertificationTOWN OF S GAT OS
OFFICE OF THE TOWN CLERK CIVIC CENTER
110 E. MAIN STREET
P.O. Box 2
Los GATOS, CA 95031
AFFIDAVIT OF CER'T'IFICATION
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA ) SS
TOWN OF Los GATOS
MARIAN V. COSGROVE, BEING FIRST DULY SWORN, DEPOSES AND SAYS THAT SHE
IS THE DULY ELECTED AND QUALIFIED TOWN CLERK OF THE TOWN OF LOS GATOS; AND THAT SHE
HAS HELD THE PRESENT OFFICE OF TOWN CLERK SINCE DECEMBER 6T11, 2004 AND HAS RECEIVED
INSUFFICIENT INFORMATION TO CERTIFY ANYTHING BUT THE NOVEMBER E ECTION OF 2004.
MARIAN V. COSGROVE, T CLERK
TOWN of Los GATOS, CAL ORNIA
APRIL 18, 2005
BACKGROUND
There are continued remarks made by the Town Attorney regarding the certification of Town
records, that the Office of Town Clerk is not a full time office and that the Town Treasurer's
office space is to be shared by the Office of Town Clerk. Over the last sixteen years I have found
that the Town Treasurers have flexible hours and make use of their office in the evenings after
their regular hours of business are finished and on weekends when they have time away from their
own busy schedule to attend to their duties. Occasionally the Town Clerk has been using the
Treasurer's area for filing and compiling binders when the Treasurer has stopped in. We have
quickly vacated that space and apologized for inconveniencing that officer at that time. We are all
very busy and it is very disconcerting to have someone in your work space when you have
planned your time and have to wait for your space to be vacated. Another objection to that
location is the concrete pole that is in the way. There is no space for the paper work that is being
worked on. It is totally ergonomically unusable. My arms hurt, my legs hurt and my back hurts
when I sit there less than an hour. I will not subject myself to that sort of pain and discomfort for
the Attorney, Manager and Council.
BACKGROUND CONTINUED
BACKGROUND CONTINUED
BACKGROUND CONTINUE
During the last three years someone else was reviewing those records. I did not receive them.
Who was watching and asking questions? Who is watching and questioning in other
departments? Who is watching and questioning the calls in the Manager's office?
I am happy to pay my bill as I have done in the past, but I would like my questions answered first
and I would like to see a print out of the records I should have received for the last three years.
After that I'll be pleased to have you take $20 a month from my pay check until paid.
I feel that Council, Attorney and Manager owe me an immeasurable amount of compensation,
courtesy and respect. I upheld the Office of Town Clerk for sixteen years, an elected office
mandated by our government, and I will continue to hold this office with honor and serve this
post for the people who elected me.
TOWN OF LOS GATOS
OFFICE OF THE TOWN MANAGER CNM CENTER
354-6832 110 E. MAIN SmEEP
(408) P.O. Box 949
FAX: (408) 399-5786 Los GATOS, CA 95031
April 1, 2005
Marian Cosgrove
P.O. Box 2
Los Gatos, CA 95031
Dear Ms. Cosgrove:
It has come to my attention that from December 2003 to January 2005, inclusive, you accepted
numerous collect telephone calls totaling $775.59. I understand that these were personal calls from one
or more members of your family. The cost of these calls has thus far been borne by the Town.
Enclosed for your information is a breakdown showing the monthly cost of collect calls accepted by
you during the subject period.
The use of the Town's telephone system in this way is improper and the cost of such use must,
therefore, be borne by the user rather than by the public. Accordingly, please reimburse the Town for
these collect telephone calls in the amount of $775.59. Should you believe that the facts contained in
this letter are incorrect or that you are not obligated to reimburse the Town, please provide me with an
explanation. Should you fail to provide an explanation, I will assume that you agree with the facts
stated in this letter and, nevertheless, refuse to reimburse the Town for the cost of these collect
telephone calls.
Sincerely yours,
DEBRA J. FI E
Town Manager
DJF:pg
N:\MGR\Admin W orkFiles\Letters\cosgrove.wpd
cc: Mayor and Town Council
Orry P. Korb, Town Attorney
Enclosure
INCORPORATED AUGUST 10, 1887
M
Collect Telephone Calls
Accepted in the Town Clerk's Office
354-6830 354-6834 Total
2003
December
$
35.08
2004
January
$
28.29
February
$
149.09
March
$
74.75
April
$
3.99
May
$
-
June
$
14.06
July
$
-
August
$
26.74
September
$
-
October
$
57.85
November°
$
150.93
December
$
87.53
2005
January
$
24.43
$ 21.72
$ 101.13
$ 35.08
$ 28.29
$ 149.09
$ 74.75
$ 3.99
$ 14.06
$ 26.74
$ 57.85
$ 172.65
$ 188.66
$ 24.43
Total $ 775.59