14a Desk Item - Quarterly Report on Capital Improvement Program
DATE: TO: FROM: SUBJECT: DISCUSSION: MEETING DATE: 12/6/04 ITEM NO. 14A DESK ITEM COUNCIL/AGENCY AGENDA REPORT DECEMBER 6, 2004 CHAIR AND MEMBERS
OF THE REDEVELOPMENT AGENCY DEBRA J. FIGONE, TOWN MANAGER/EXECUTIVE DIRECTOR QUARTERLY REPORT ON CAPITAL IMPROVEMENT PROGRAM A. ACCEPT THE CAPITALIMPROVEMENTPROGRAMREPORT FOR FIRST
QUARTER FY 2004-05 B. ADOPT RESOLUTION TO AUTHORIZE A MID-YEAR BUDGET ADJUSTMENTOF $350,000 MAINTENANCE FUND TO REPLACE THE CIVIC CENTER HVAC SYSTEM RENOVATION
DURING FY 2004-05 AND A MID-YEAR BUDGET ADJUSTMENT OF $30,000 FOR THE OAK MEADOW PARK TRELLIS PROJECT The following information is being forwarded which relates to this item: a. Attachment
#1 which was inadvertently omitted from the report that was forwarded to Council last week. b. Petition from residents in the area of Roberts Road bridge. Roberts Road bridge is one
ofthe Capital Improvement Projects which is listed in this report (Page 9 .;. #23). c. The $493,000 amount listed as the approximate Building Maintenance Fund Balance on Page 11 (#27
-Civic Center HVAC System Renovation) has been amended. The Building Maintenance Fund's correct FY 2004/05 beginning fund balance is approximately $751,000. Attachments: 1. 2. 3. PREPARED
BY: CIP Project Tracking Schedule Previously Forwarded Petition from Roberts Road Bridge Area Residents {J (J)h---<J Ii" PAMELA JACOBS Assistant Town Manager N:\MGR\AdminWorkFiles\cncI
rpts\12-6 #14A Desk Item.wpd. Reviewed by: __Assistant Town Manager __Town Attorney __Clerk._---'Finance __Community Development Revised: 12/6/04 3:16 pm Reformatted: 5/30101
Town of Los Gatos FY 200412005 Capital Improvement Program • • • • .. 4/18 W.5/18 .6/6 =H=::i;=:::=<=::i1 .•... • fffn:n.il....... W.10/8 +11{1 [81: External Tasks External Milestone
Deadline • • .. Milestone Summary Project Summary Task Split Progress ID Task Name i Duration i Start l Finish I' 2004 2005 '-1--1 STREET'RESURFACING PROGRAM, #04::j-6-·-------J--190
Man 12/6/04:.:. ----Fri 8'126/05 IQeCI.' JanlFeb
IMad ----' ; , .. . 2__J Design Phase 80 days i Mon 12/6/04 ! Fri 3/25/05 9 • __3 _I
Design 30 J»l . =3.J Bid , :: l:<:i<=<:j 6
j Bid Package Acceptance by the Council 0 days! Mon 4/18/05: Mon 4/18/051 ._ 7--1 . Advertise Bid 23daysJ.. Mon 4/18/05: Wed 5/18105 8 1 Open Bid' 0 days : Wed 568705 iWed5i1iii65 -g'--T
Award Construction Contract 0 dal'sT" ... Mon S/S/051 . MonSi6/05 -16--iconstruciion Phase 50 days ! Man ei20705 ! .··Friii/2s/OSI "'pCAe''''N'.'04·"
:: ::: i' 'II '--13--Project Design 30 days: Man 8/2104: Fri 9/10/04 14 I Bid Process . .. 35 days'fMon 9/13/04[" Mon 11/1/04 .
15 ] ··Advertise Bid·. ... .. .'Moil '9113704 j' .. Fri16/ii/o4 i _. coo.""; ---;::;;:r M::;
18 Construction Phase 12 days i Moil 11/15i04r Tue11isoio4 --"-1mAJN'NGwmR'P'-'''"'N'. •"'""'"d'"L . '" ,,,..,, I • Design
Ip· I ibn Final design 50 days i Wed 10/13/04! Tue 121211041 ""I:i",")",/""::-,,,,;::':t:j":::"';! '-23--j Secure
Regulatory Agency permit 0 days i . i Fri 4/29/05.1 • 4/29 -2-4-1 Bid Process 25 days 1 .. Man J Man 6/6/05 ... }1
'H;!- I tm:." ±j 8 Award Construction Contract by the Council 0 days i Mon 6/6/05 : Mon 6/6/05 1 .. 6/6 29 Construction Phase 40 days i Mon 6/27/05
i Fri 8/19/05 1 m<>1 ---30---SANTA CRUZ AVE_ RESURFACING, # 04-13 255 days! Man 8123104 i Fri 8112105 ••_ . Design Phase 110 days: Man 8/23/04! Fri 1/21/05 •• 32 Preliminary
Design 60 days i Man 8/23/04! Fri 11/12104 bj<ij<jiEj<1 I 33 Final design 50 days· Man 11/15/04! . Frl1/21/05j I>k:::ii<l I I ";d ::":::.."",oo,rn"'"byij" c,"oo" ..
I . : '" • I . Advertise Bid : 28 days Mon 217/05 : Wed 3/16/051 . nm:q i >-37 I Open Bid 0 days Wed 3/16/05: Wed 3/16/051 :.3/16 i ----------_.._--_._-.-_._----------------------------
-- ----------------------------_._------'---------------------_._-.-..--_._--_._.__ ._-_._-_.., >-('j )jecl: FY 04/05 CIP Schedule ; "
'he ,""0<
Town of Los Gatos FY 2004 I 2005 Capital Improvement Program • • • ID !TaSk Name I Duration i Start I Finish 2004 ..__ __,____..
Aw;:'-'dCon-slrucli-o·n Contractby tlie coUriCii--------l--OCiays+--'"MOn-5/2165"---Mon �
�
39 Construction Phase 25 days Mon 7/11/05 Fri 8/12/05 1 : I ALLEY IMPROVEMENT PROJECT # 04·65 255 days Mon 7/12/04 ...
• . .! 41 i Design Phase 155 days . Mon ':;112104 . • • i ---'42-l . PreiiminarYDesign 60 days Mon i/12i04 Fri 10/1/04 [[}6Eill I ·_-43---1 Final design 95 days
Mon10/4/04' Fri 2111/05 1J7ITI1TIITITITIl I Bid Process . f" 39 days . Tue 2/22/051 .. ...MT.oUn e.. . •• I .�
�bY'h'cO"'" :::' t"'i." ' ---4S--j Award Construction Contrad by theCounciiMon4/18/051" Man4i1sioi5 . • 4/18 ·-4'9-·-\ Construction Phase Mon 5/9/05 ! Fri
7/1/05 I U/IT?m ---50---1 ROSS CREEK BRIDGE IMPROVEMENTS, # 04-08 235 days! Mon 1/12/04' Fri 12/3104 • --j Design Phase 70 days i Mon 1/12/04:" '. Fri 4i16i04. • . Preliminary
Design 35day;;-! Mon 1/12104' Fri2Jziio4 ___ . Final design 35 days ! Mon 3/1/04; Fri 4/16/04 Bid ::c;::kage Acceptance by
ihe -councii 5:::t:r ::t . I : 4/19 Advertise Bid Mon 4/19/04:
'1 Open Bid , Wed'iiijotjl ---58---1 Award ConstruciionContract by the councilodays!· vVediiii04 iWedilijo41 • 717 -59'--1 Construction Phase 45 days! Mon 10/4/04; Fri
12/3/041 mGBj LA RINCONADA PARK TRAIL RECONSTRUCTION, # 04·61 days J.. Mon 1/3/05 i Fri 7/22/05 ;: __ Design Phase. . __s.o days j Mon 1/3105L
• "V 6632__ ProjectDesign' 50 days Mon 1/3/05! .. Bid Process .,. 4sciaysi: Mon 4/4i05! • ·-64-Bid Package Acceptance·by
the Council .-0 day;;!' Man 4i4jOSj· ······Mon4i4i05 • 4/4 Bid ::: I 5/11 ._-::---j
Contract by the Council 2::::: • -69-/WEDGEWOOD AVE. STORM DRAIN IMPROV. # 04·21 135 days Mon 217/05 Fri 8/12105 ••IJII
••iiii.... ·--'70---\ Project Design 70 days Mon 217/05 Fri 5/13/05 .-
:::::: H2liliLJ ··----1 . .. ... . .,. ;.... ·..··1 • • . . ..... .
illt:/m ED 1 •• "__••_._. ..••_. .•__._._. •• • , •• ..:... :..... • ....l__•••• •__• • '-. M ..'... • ._. ••__• __._._. • ._._. ••••__.f Project: FY 04/05
CIP Schedule Date: Thu 12/2/04 Task Split Progress Milestone • Summary • • Project Summary External Tasks External Milestone • Deadline -Zl...
Nrigbbors Against Closing Roberts Road Bridge to Vehicular Traffic. Keep bridge open until Caltrains replacemet bridge project starts, stripe as 1 lane bri(. ,J. Conduct independent
safety assessement in order to determine if bridge can'remainl open until the start ofthe Caltrains project. if necessary. For questions or concerns, Laura Vieth, 307 Oak Meadow Drive,
408-205-0108 NAME HOME ADDRESS SIGNATURE (First I Last -please print) 1. ," /r '-'-2. /t6S 3. -: J:--C1 h ,S>i e nJ 30'7 ()01( M,e'A;,LnL,1j JJl il/i.:' l>,,vA..i.ll
(} 4. 5. 6. 7. 1 . 8. __, ,\ (' {lu,.Y-b I{ -11. 10. 9. 12. 1Q,WN OF LOS 'GATOS OFfICE OF TOWN CLERK' /1.A 13. 14. 15. 16. 17.
18. 19. 20, ATTACHMENT 3