08 Staff Report - Approved Action During Council Recess
COUNCIL AGENDA REPORT MEETING DATE: 08-02-04 ITEM NO. 8 DATE: JULY 29, 2004 TO: FROM: SUBJECT: MAYOR AND TOWN COUNCIL DEBRA J. FIGONE, TOWN MANAGER ACCEPT REPORT ON TOWN MANAGER APPR
VED ACTIONS DURING COUNCIL RECESS RECOMMENDATION: Accept report ofactions taken by Town Manager during the official Town Council legislative recess from July 1, 2004 to August 1, 200.
BACKGROUND: On July 1,2002, the Town Council adopted a resolution authorizing the Town Manager to execute the following duties during periods ofofficial Town Council recess, in consultation
with the Mayor: 1. Approval of plans and specifications for capital projects and authorization to advertise for bids. 2. Award of construction contracts and construction contract change
orders in excess of the amount included in the contingency. 3. Execution ofagreements and amendments to agreements in excess of$25,000 that ordinarily require Council approval. DISCUSSION:
PREPARED BY: The Town Council took an official legislative recess from July 1,2004 to August 1,2004. During. this recess, and pursuant to authority granted by the Town Council, the Town
Manager executed the following actions, in consultation with the Mayor: p().AA/,..Jt7,- h.<J PAMELA S. JACOBS Assistant Town Manager Reviewed by: __Assistant Town Manager
Attorney __Clerk 7'Q... Finance __Community Development Revised: 7/29/04 10:24 am PSJ:pg N:\MGR\AdminWorkFiles\cnclrpts\04 Manager actions.wpd Reformatted: 5/3% 1
PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING COUNCIL RECESS JULY 29, 2004 1. Award of construction contracts to the lowest responsible
bidder. Joseph J. Albanese, Incorporated for: a. Project 04-08 -Ross Creek Bridge ADA Improvements ($58,392.00 plus change order authority up to $2,000.00) b. Project 04-36 -2003-04
Safe to Schools Grant Funded Sidewalk Project ($203,852.25 plus change order authority up to $40,000 to facilitate completion of project before or soon after the start of
the school year) 2. Execution of agreements for recruitment consulting services with Avery & Associates to conduct senior management recruitments for the Human Resources Director and
Economic Vitality Manager positions (not to exceed $42,800-$29,800 for recruitment services and up to $13,000 for reimbursable expenses such as cost of recruitment brochures, ads, mailings.
travel to interview candidates, etc.) In consultation with the Mayor, the Town Manager determined that immediate action on the above items was necessary in order to avoid critical scheduling
delays or additional costs associated with delays. All contract awards and change order approvals are within budget allocations. All normal bidding practices and processes for documentation
of recommendations were followed. CONCLUSION: It is recommended that the Town Council accept this report of actions taken by the Town Manager during the Council recess, as authorized
by Town Council resolution on July 1,2002. ENVIRONMENTAL ASSESSMENT: Is not a project defined under CEQA, and no further action is required. FISCAL IMPACT: There is no fiscal impact
associated with this action.