01 Minutes - Parking Authority Joint Redevelopment Agency
DRAFT TOWN OF LOS GATOS Council/Agency Meeting CALIFORNIA Date: June 29, 2004 TOWN COUNCIL/PARKING AUTHORITY Item #: JOINT REDEVELOPMENT AGENCY 1 MAY 17, 2004/MINUTES Los Gatos Civic
Center 110 E. Main Street Los Gatos, CA 95030 EJI ITEM II ACTION ON ITEM I 6:00 TOWN COUNCIL The Town Council/Parking Authority/Redevelopment Agency of the PM Town of Los Gatos met in
the Council Chambers of the Town \Iall, 110 East Main Street, at 6:00 p.m., Monday, May 17,2004, in a joint regular session. LJIROLL CALL IPresent: Sandy Decker, Diane McNutt, Joe Pirzynski,
Mike Wasserman and Mayor/Chairman Glickman. Absent: None t:J PLEDGE OF The audience was invited to participate in the Pledge of Allegiance. ALLEGIANCE 6:01 CLOSED SESSION Town Attorney,
Orry Korb, reported that Council had met in Closed Session prior to this evening's pursuant to Government Code Section 54957.6 regarding Conference with Labor Negotiator.
Town Negotiator Gary Rogers, Human Resources Director discussed the following: TEA Negotiations; AFSCME Negotiations; Confidential Employees. Council gave direction. There was no final
action taken. I ICONSENT ITEMS II CONSENT ITEMS I ITEM 1 Motion by Mr. Pirzynski, seconded by Mr. Wasserman, that Counci1 adopt Ordinance 2132 entitled, ORDINANCE OF THE TOWN OF
PERSONAL LOS GATOS AMENDINGTHE ZONING ORDINANCE OF THE SERVICE BUSINESS TOWN CODE ESTABLISHING PERSONAL SERVICE REGULATIONS BUSINESS REGULATIONS IN SECTIONS 29.10.020,29.20.185, 29.20.190
AND 29.60.320. Carried by a vote of3 ayes. Ms McNutt Ordinance 2132 and Mr. Glickman voted no. (01.38)
EJI ITEM I ACTION ON ITEM I I ICONSENT ITEMS II CONSENT ITEMS CONTINUED I rtEM2 Motion by Mr. Pirzynski, seconded by Mr. Wasserman, that Council adopt Resolution 2004-66 entitled,
RESOLUTION OF TOWN OF ELECTION LOSGATOS REQUESTING SNATACLARACOUNTY BOARD SERVICES FOR OFSUPERVISORSTO AUTHORIZE REGISTRAROFVOTERS BLOSSOM HILL TO PROVIDE ELECTION SERVICES FOR A SPECIAL
MANOR #11 ELECTION FOR THE. PURPOSE OF ANNEXING CERTAIN PROPOSED TERRITORYDESIGNATED AS BLOSSOM HILL MANOR#11 ANNEXATION TOTHETOWNOFLOS.GATOS TO BE HELD ON AUGUST31, 2004; DETERMINING
THE QUESTION TO BE SUBMITTED TO THE VOTERS; AUTHORIZING REIMBURSEMENT FOR Resolution 2004...66 SAID SERVICES; APPROVING AN IMPARTIAL ANALYSIS; AND AUTHORIZING AND DIRECTING THE TOWN
CLERK TO PUBLISH NOTICE AND TAKE STEPS NECESSARY FOR THE ELECTION. Carried unanimously. (02.26) • [;] VERBAL I VERBAL COMMUNICATIONS PM COMMUNICATIONS I SPEAKER JoAnne Peth and Patrice
Brill spoke for the Citizens for Safety on Highway 9. They noted that people have been killed on on this road and HIGHWAY 9 asked for Council's support and cooperation concerning the
Highway SAFETY ISSUES 9 Study, preliminary grant, and community meetings regarding this issue. The ladies submitted a petition asking the City ofMbnte Sereno to take action on the situation
signed by citizens who use that road. They requested that the Los Gatos Town Council also consider ,this petition.. Town Manager, Debra Figone, explained that the three communities bordering
this road are working together with CalTrans to address the citizens' concerns regarding traffic safety issues. She also noted the Los Gatos was working on the specific location of the
pedestrian crosswalk at Massol and Highway 9. 6:08 SPEAKER Ray Davis spoke of pedestrian safety at crosswalks. Specifically at PM Roberts Road and Blossom Hill, Massol and Highway 9,
and other areas SAFE ROUTES on Highway 9. He was specific about using all mitigation methods TO SCHOOLS possible to ensure the safety ofchildren using school access routes, and to also
take into consideration people with disabilities using these crossmgs. N ICLKIA MARIAN'S FILEIDrafi Minutes\4MM-05-I7-18-04-JT-RDA-AnnuaI Budget22.wpd 2
Town Council Minutes Redevelopment Agency May 17, 2004 Los Gatos, California PUBLIC HEARING TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY ITIME
f6:i2l PUBLIC HEARING TOWN & AGENCY 6:18 PM 6:35 PM 7:01 PM ITEM 3 OPERATING AND CAPITAL BUDGET ITEM 3
BUDGET FINANCE DIRECTOR ITEM 3 BUDGET FINANCE DIRECTOR AND COUNCIL DISCUSSION ITEM 3 BUDGET TOWN MANAGER AND COUNCIL DISCUSSION TOWN AND AGENCY OPERATING & CAPITAL BUDGETS Mayor Glickman
stated that this was the time and place duly noted for public hearing to consider the Town of Los Gatos Proposed Operating and Capital Budget for Fiscal Year 200412005 and the Proposed
Redevelopment Agency Budget for Fiscal Year 2004/2005. (03.09) Finance Director, Steve Conway, spoke specifically on the following items which appear in the Proposed Budget: '* Challenges
from fluctuating State budget developments * Challenges from the financial climate in Silicon Valley • * Addressing the budget on a five year forecast of revenues and costs * Core services
remain in place in Fiscal Year 04/05 * Presently the operating expenses are in line with revenues * Noted the actions taken this year to maintain a balanced budget * Use of one
time revenue funds * Possibilities ofusing reserves in the budget for one time expenditures * Shift ofERAF funds, property tax ($400,000) * COPS grant elimination ($200,000) * Reduced
reimbursements ($100,000) Mr. Conway answered questions from Council: * Readdressed the uncertainties within the economy and the policies of the state budget impacts * Spoke of the potential
swap of vehicle license funds for property tax * Explained the sources of one time revenues * The status of the parking program was discussed * Mid-year adjustments may be required in
FY 04/05 after review of local revenues * Anticipation of reinstatement of state held funds Ms Figone addressed consolidated efforts with the League of California Cities to to ensure
that specific local funds will be reinstated to their communities and remain there. Cities are working diligently toward placing this issue on the ballot for voter approval. There is
anticipation that this measure will pass. Town will cover shortfall with one time contingency funds in expectation that its residential and retail tax base will be reinstated. She noted
that Council's recommendations would have sufficient ongoing revenues to support those services.
Town Council Minutes Redevelopment Agency May 17, 2004 Los Gatos, California PUBLIC HEARING TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY I TIME 111=�
� r-:7:05l PUBLIC HEARING TOWN & AGENCY 7:18 ITEM 3 PM BUDGET PERFORMANCE CUSTOMER SATISFACTION ITEM 3 BUDGET REPORTS FROM
EACH DEPARTMENT ITEM 3 LIBRARY BUDGET Assistant Town Manager, Pamela Jacobs, addressed performance measures within the budget. She spoke of customer satisfaction and methods of measuring
that element. The work plans for establishing this criteria were noted and the reports on the surveys are being evaluated. Town Manager Figone introduced the budget presentations from
each department. Council had time to question the assumptions and ask the department heads how they are handling the reductions within the budget that has been proposed. Peggy Conaway,
Librarian, spoke on the Library reductions for the year, the ability to remain open seven days a week, and the need to reduce certain hours. She spoke of the severe cut to the acquisition
budget and presented the possibility ofaccepting donations to the book collection. She presented different scenarios ofhours of operation and supported the public service benefits of
the ongoing history project. She alsq pointed out the very popular and well used computer stations allowing access to the internet. 8:01 PM 8:20 PM ITEM 3 COMMUNITY SERVICES BUDGET ITEM
3 PARKS AND PUBLIC WORKS BUDGET Regina Falkner, Community Services Director, addressed issues raised by Council. She spoke of the Community Development Block Grants and their use within
Human Services programs. She noted the agreement negotiated bythe Community Services Commission between A Place For Teens and the Recreation Department. She explained the service agreement
between the Town and the Museums and the work with the Science Institute. Kevin Rohani, Town Engineer, spoke on the transferring offunds and project accounting. He discussed discussed
fees, revenues and in-house projects. He noted staff reductions and upcoming retirements. He outlined the core services in this department and explained the grants available for particular
projects. He also explained the concept of working smarter with fewer people and defined the Asset Management System which will provide a great deal ofinformation regarding a project
at the touch of a few computer keys. NICLKIA MARIAN'S FILE\Draft MinulesI4MM-05-17-18-04-JT-RDA-Annual Budget22.wpd 4
Town Council Minutes Redevelopment Agency May 17, 2004 Los Gatos, California PUBLIC HEARING TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY ITIME II!=: =======A=C=T=I=O=N
=O=N=IT=E=M=======:=;II I8:WI PUBLIC HEARING TOWN & AGENCY 8:35 ITEM 3 PM PARKS AND PUBLIC WORKS BUDGET DDONATION TO THE LIBRARY DIRECESS 8:53 ITEM 3 PM POLICE DEPARTMENT BUDGET ITEM
3 COUNCIL AND CHIEF DISCUSSION 9:15 ITEM 3 PM COMMUNITY DEVELOPMENT Kevin Rohani, Town Engineer, continued speaking on the performance measures and customer satisfaction feedback from
efforts within his shop. He discussed the street light maintenance program, the ongoing focus on traffic calming in the neighborhoods and continued work on the safe routes to schools
projects. Sandy Decker, Councilmember, announced that Marc Jensen had just donated two books and $200 to the Library. IRECESS Mayor Glickman called a ten minute recess. • Scott Seaman,
Chief of Police, described the cuts in the Police Department. He noted that the reduction in staff would cause some service impacts but that the new technology within the department
would ensure more immediate information for the officers on patIOtHe noted the increase to impound fees and false alarm response fees. Chief Seaman addressed the following issues with
Council: * Mobile data computers maximizing the efforts on the streets * Auto theft task force officer * Further consideration ofthe parking program and use ofway finding signs to assist
visitors and keep from writing so many tickets * Use of courtesy tickets first and then review the needs and causes of the tickets looking for ways to mitigate * Loss ofmotorcycle officers
and its relationship to traffic enforcement * Loss of patrol officers and impact on service * Loss of canine units and the impacts * Discussion ofthose impacts and ways to mitigate them
and reorganize to continue service in a different way * Noted the Youth Commission as focusing on issues that the young people are helping with Bud Lortz, Community Development Director,
spoke on the fee increases and planning projects and then discussed the Economic Vitality Plan and the need to fill the Redevelopment Manager position and Assistant Community Development
Director position. He spoke 0 f his shop being pro cost recovery wherever possible. N:\CLK\A MARlAN'S FILE\Draft Minutes\4MM-05-17-18-04-JT-RDA-Annual Budget22,wpd 5
Town Council Minutes Redevelopment Agency May 17,2004 Los Gatos, California ACTION ON ITEM PUBLIC HEARING TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY II ITEM E:JI1===========jl=====================91
r-;2Ol.20 PUBLIC HEARING TOWN & AGENCY ITEM 3 MANAGER'S DEPARTMENT BUDGET Jenny Haruyama; Administrative Analyst, spoke of the projections outlined in the budget and focused on the
Town's Cable Services, Town's Marketing Project, and the MIS program and equipment. MIS was discussed and the reductions and projects were reviewed. Mayor Glickman asked that the expansion
ofthe MIS responsibilities be reviewed and that a report explain what programs the different departments are using and what changes these programs are bringing. 9:27 ITEM 3 PM HUMAN
RESOURCES BUDGET ITEM 3 FINANCE DEPARTMENT BUDGET 9:50 ITEM 3 PM TOWN COUNCIL TOWN CLERK TREASURER TOWN ATTORNEY BUDGETS 10:03 ITEM 3 PM SPEAKER TO THE PUBLIC HEARING GRAND JURY Gary
Rogers, Human Resources Manager, spoke on the defunding of personnel in his office by 12 hours and the impact on core services and key projects. He addressed the 20% increases in Workers
Compensation and in employee benefits. He also spoke of the employee survey results and the planned ergonomics training. • Steve Conway, Finance Director, discussed personnel de-fundings
and the different options in keeping the finance counter open. He noted the discretionary reductions within his office. New software within the department was addressed along with the
Pentamation upgrades. He also discussed the process for going to bid for hiring our auditing firm and noted the policies other cities used in obtaining their auditors. Ms Haryama gave
an overview of these departments: * Town Council budget report and reduction impact was read into the record * Town Clerk budget was read and noted that the Clerk Administrator and the
Elected Clerk have been separated into two separate offices. * Treasurer budget was read for the record * Town Attorney budget was read and the key projects emphasized. Ray Davis spoke
concerning the Grand Jury Report regarding Redevelopment Agency pass through funds to other agencies. Ms Figone responded by explaining that the Town was eventually able to convince
the County to take back the funds they were supposed to distribute to other agencies. It was then the County's responsibility to distribute those funds appropriately. She noted that
these agencies are not expected to pay interest to each other or try to calculate among themselves the funding that is to come to them. It is the County's responsibility to use the appropriate
means to do the calculations and distributions. N\CLKIA MARIAN'S FILE\Drafi Minutes\4MM·05·I 7·18·04·JT·RDA·Annual Budget22.wpd 6
Town Council Minutes Redevelopment Agency May 17, 2004 Los Gatos, California ACTION ON ITEM PUBLIC HEARING TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY II ITEM EJI
PUBLIC HEARING TOWN & AGENCY 10:10 ITEM 3 PM SPEAKER TO THE PUBLIC HEARING Lee Fagot addressed the Community Development Block Grant funds and
requested that Council keep them at the 2003-2004 level. IMayor Glickman closed the public hearing. 10:11 ITEM 3 PM COUNCIL DISCUSSION COUNCIL
DISCUSSION: * Refund the Library at $35,000 * Restore funds to A Place for Teens at $3,000 * Restore the Los Gatos Museum Association $7,000 * Be unspecific when reviewing these budgets
* What would it take to keep the Library open * Return with some further thoughts on these items * Reassess the reserves * There are other services losing funding beside these three
* Are there other options besides the General Fund 10:55 ITEM 3 PM COUNCIL CONSENSUS U ADJOURNMENT Council Consensus to: * To replace the grant funds to A Place for Teens
*Thatmore analysis take place regarding the restoration ofthe Museum funds * That the Library be funded but with maybe more than they were defunded after looking at what the needs for
staying open are and what would establish an appropriate funding for books. * That Council give full support to the Police Department as they look for other avenues to run their department
* To move forward with the resolution for the Operating Budget. Mayor Glickman adjourned this evening's meeting to a continued meeting to be held on Tuesday, May 18, 2004 at 6:00 PMin
the Council Chambers. ATTEST: Marian V. Cosgrove Town Clerk Secretary to the Redevelopment Agency N:ICLK\A MARIAN'S FILEIDrafi MinutesI4MM-05-17-18-04-JT-RDA-Annual Budget22.wod. 7