11 Staff Report - Register of Voters to Provide Election Services
DATE: COUNCIL AGENDA REPORT May 26,2004 MEETINGDATE: 06/07/04 ITEM NO. \ \ TO: FROM: SUBJECT: . MARIAN V. COSGROVE, TOWN CLERK/ELECTION OFFICFiRvllv
RESOLUTION OF THE TOWN OF LOS GATOS ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF LOS GATOS ONNOVEMBER 2,2004; REQUESTING SANTA CLARA COUNTY BOARD OF SUPERVISORS
TO AUTHORIZE REGISTRAR OF VOTERS TO PROVIDE ELECTION SERVICES; REQUESTING CONSOLIDATIONOF GENERALSTATE ELECTION WITH LOS GATOS MUNICIPAL ELECTION AND SPECIFYING CERTAIN PROCEDURES FOR
THE CONSOLIDATED ELECTION; DETERMINING TO LEVY THE COST OF CANDIDATES' STATEMENTS; REQUIRING PAYMENT OF CANDIDATES' FEES; AND PROVIDING FOR GNINGNOTICE OF ELECTIONFORTHE PURPOSE
OF ELECTINGTWO MEMBERS, TOWN CLERK AND TOWN TREASURER. RECOMMENDATION: Adopt resolution ofthe Town ofLos Gatos ordering and calling a general municipal election to be held
in the Town of Los Gatos on November 2, 2004; requesting Santa Clara County Board of Supervisors to authorize Registrar ofVoters to provide election services; requesting consolidation
ofgeneral state election with Los Gatos municipal election and specifying certain procedures for the consolidated election; determining to levy the cost ofcandidates' statements; requiring
payment ofcandidates' filing fees; and providing for giving notice ofelection for the purpose ofelecting two council members, town clerk and town treasurer. DISCUSSION: Proposition 73,
approved by the voters June 1988, prohibits public financing of candidates for elected office in California. Specifically Government Code Section 85300 provides as follows: "No public
officer shall expend and no candidate shall accept any public moneys for the purpose of seeking elective office." PREPARED BY: MARIAN V. COSGROVE Town Clerk Reviewed by:
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PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: June 7,' 2004 DISCUSSION CONTINUED: Therefore, this resolution provides that e,!-ch candidate is required to pay the actual costs ofprinting, handling
and translating the candidate's statement which is incurred by the Town, up to the maximum allowed by the Elections Code. The resolution further directs that the Town Clerk is required-to
provide written notice to such effect with each set of nomination papers issued. Per Registrar ofVoters, the estimated fee per candidate is $1,630.00. Ofthis amount $1,630.00 goes to
the County Registrar of Voters for the translation of the candidate's statement into four other languages and the printing ofthe candidate's statement in the Registrar's choice of two
languages. Under Section 10228 ofthe Elections Code there is also a required filing fee of$25.00 which covers some of the Town's costs for the processing ofcandidates' nomination ·papers.
For your information the schedule issued by the Registrar of Voters for the November 2, 2004 election is included with this report as Attachment 2. FISCAL W:PACT: Presently the cost
ofour municipal election is approximately $43,375 or nearly four times the cost of our last municipal election. This amount is covered in the 2004-05 budget. The fees charged to the
candidates will offset some ofthe costs ofthe services rendered for filing and printing candidate statements. The increased cost of$2.25 per registered voter that the Town will be assessed
includes the sur charge for the new electronic voting equipment, the absentee ballots which the state no longer funds, and the translation and printing charges for the requested 200
word candidate statements. Attachments: 1. Resolution ordering consolidation of elections 2. Registrar of Voters Schedule for November 2,2004 Election ,3. Registrar of Voters Estimated
Costs of Candidate's Statement
RESOLUTION 2004-\ RESOLUTION OF THE TOWN OF LOS GATOS ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF LOS GATOS ON NOVEMBER 2, 2004; REQUESTING SANTA CLARA
COUNTY BOARD OF SUPERVISORS AUTHORIZE REGISTRAR OF VOTERS TO PROVIDE ELECTION SERVICES; REQUESTING CONSOLIDATION OF GENERAL STATE ELECTION WITH LOS GATOS MUNICIPAL ELECTION AND SPECIFYING
CERTAIN PROCEDURES FOR THE CONSOLIDATED ELECTION; DETERMINING TO LEVY THE COST OF CANDIDATES' STATEMENTS; REQUIRING PAYMENT OF CANDIDATES' FILING FEES; AND PROVIDING FOR GIVING NOTICE
OF ELECTION FOR THE PURPOSE OF ELECTING TWO COUNCIL MEMBERS, TOWN CLERK AND TOWN TREASURER WHEREAS, Los Gatos Town Code Section 2.30.010 provides that the general municipal election
for the Town of Los Gatos shall be held on the day ofthe state wide general election; WHEREAS, pursuant to Part 3 ofDivision 10 ofthe California Elections Code, a general municipal election
may be consolidated with a statewide election; and WHEREAS, a statewide election will be held on November 2,2004; NOW, THEREFORE, BE IT RESOLVED, by the Town Council ofthe Town of Los
Gatos: 1. A general municipal election hereby is called to be held in and for the Town ofLos Gatos on Tuesday, November 2,2004, to elect two (2) Council Members, the Tow!} Clerk and
the Town Treasurer, each for a full term of four (4) years. 2. Pursuant to Elections Code Section 10002, the Town Council hereby requests the Board of Supervisors of the County of Santa
Clara to make available the services of the Registrar of Voters for the purpose of performing the usual services necessary in the conduct of the consolidated general municipal election,
including the provisions of election supplies and voters' pamphlets; and that upon approval of such requests, the Registrar of Voters of the County of Santa Clara shall be reimbursed
for all costs incurred by said services. 3. Pursuant to Elections Code commencing with Section 10400, the Town Council hereby requests the Board of Supervisors of the County of Santa
Clara to order the consolidation of the general municipal election to be conducted within the boundaries of the Town of Los Gatos on November 2,2004, with respect to which the Board
ofSupervisors ofthe County of Santa Clara has the power to order a consolidation. The Town Council further consents to and orders the consolidation of the general municipal election
hereby called with the statewide general election. Upon consolidation, the consolidated election shall be held and conducted, election officers appointed, voting precincts designated,
ballots printed, polls opened at 7:00 a.m. and closed at 8:00 p.m., ballots counted and returned, returns canvassed, and all other proceedings in connection with the election shall be
regulated and done by the Registrar of Voters of the County of Santa Clara in accordance with the provisions of law regulating the elections so consolidated. ATTACHMENT 1
4. The Town Clerk is hereby authorized and directed to publish a notice ofthe general municipal election within the time and in the manner specified in the Elections Code Section 12110.
The Town Clerk is further authorized and directed to do all other things required by law to hold the general municipal election above provided. 5. Pursuant to Section 13307 ofthe Elections
Code, the Town Council herehy determines to levy against each candidate availing himself or herself of the service of including a candidate's statement not to exceed two hundred (200)
words in length in the voter's pamphlet, the actual costs of printing, handling and translating the candidate statement, incurred by the Town of Los Gatos. The Town Clerk shall provide
written notice to such effect with each set of nomination.papers issued and shall require payment of the estimated cost at the time the candidate statement is filed. 6. Pursuant to Section
10228 of the Elections Code, and Town Code Section 2.30.011, each candidate shall pay a filing fee in the amount of twenty five do.llars ($25.00), which amount the Town Council hereby
determines to be the amouht which is proportionate to the costs of processing a candidate's nomination papers by the Town ofLos Gatos. The Town Clerk shall provide written notice to
such effect with each set ofnomination papers issued. 7. The Town Clerk is hereby authorized and directed to certify to the adoption ofthis resolution and to transmit a certified copy
to the Board ofSupervisors ofthe County of Santa Clara and to the Registrar of Voters of the County of Santa Clara. PASSED AND ADOPTED at a regular meeting ofthe Town Council ofthe Town
ofLos Gatos this 7th day ofJune, 20'04 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSTAINED: ABSENT: NONE NONE NONE SIGNED: lsi Steve Glickman MAYOR OF THE TOWN OF LOS GATOS
ATTEST: lsi Marian V. Cosgrove CLERK OF THE To.WN OF LOS GATOS
November 2, 2004 Candidate Services Abbreviated General.Election Calendar Santa Clara County , DATES ACTIVITIES I DOCUMENTS June 30, 2004 RESOLUTIONS DUE FOR GOVERNING BOARD ELECTIONS·
Deadline for jurisdictions to submit resolutions for a governing board election. July 12,2004 NOMINA TION PERIOD OPENS First day candidates may pick up nomination packets either at the
district office or at the Office of the Registrar of Voters. August 6, 2004 RESOLUTIONS AND TAX RATE STATEMENTS DUE FOR MEASURES· Deadline for jurisdictions to submit"resolutions to
place a measure on the ballot and, if applicable, tax rate statements. August 6, 2004 NOMINATION PERIOD CLOSES· , Deadline to file (in the Office of the Registrar of Voters only) all
necessary nomination documents. WITHDRAWAL OF CANDIDATE No candidate may withdraw her or his candidacy after 5:00 p.m. on this date. August 7 ttlru EXTENSION PERIOD August 11, 2004 If
an incumbent in a specific district fails to file a Declaration of Candidacy by August 6th , there will will be a 5-calendar day extension during which any candidate, other than the
incumbent, may file or withdraw from said office. August 11, 2004 DUE DATE FOR ARGUMENTS· Deadline for submitting arguments for and against a measure. August 12, 2004 RANDOMIZED ALPHABET
DRAWING Day the Secretary of State and the Office of the Registrar of Voters conduct a drawing of letters of the alphabet to determine the in which candidate names appear
on the ballot. August 18, 2004 DUE DATE FOR REBUTTAL ARGUMENTS AND IMPARTIAL* ANALYSES Deadline for submitting rebuttals to arguments in favor and against a measure and ·impartial analyses.
ATTACHMENT 2 2/6/0-',
, November 2,2004 Candidate Services Abbreviated General Election Calendar Santa Clara County . DATES AOOVITIES I DOCUMENTS. September 7 thru WRITE-IN CANDIDACY OPENS AND CLOSES (due
to Holiday) Timeframe for write-in candidates to obtaina.nd file nomination documents at the Office of the Registrar of Voters. October 19, 2004 October 5, 2004 F.P.P.C. PRE-ELECTION
STATEMENT Deadline for financial disclosure report for the period of 1/1/04 to 9/30/04 or 7/1104 to 9/30/04. October 4, 2004 FIRST DAY FOR MAILING OFABSENTEE BALLOTS First day to mail
absentee ballots. October 21, 2004 F.P.P.C. PRE-ELECTION STATEMENT Deadline for financial disclosute report for the period of 10/1/04 to 10/16/04. Reports must be filed by personal delivery
or guaranteed overnight service. October 17 thru LATE CONTRIBUtiON/INDePENDENT EXPENDITURES November 1, 2004 Sums over $1000 to/from a single source must be reported within 24 hours
by fax, telegram, personal delivery, or overnight service. October 18, 2004 LAST DAY TO REGISTER TO VOTE INNOVEMBER ELECTION Deadline to register to vote for the November 2,2004 election.
TUESDAY ELECTION DAY November 2, 2004 Polls are open from 7:00 a.m. to 8:00 p.m. November 30, 2004 OFFICIAL CANVASS OF VOTE Deadline for the Registrar ofVoters to certify election results.
The Office of the Registrar of Voters is not open for filings on Saturday, Sunday or holidays. , . * The legal 1O-calendar-day public examination period in which a writ of mandate rnay
be sought begins immediately fol./owing the filing deadline for submission of those documents. The writ of mandate request shall be filed no later than the end of the 10-calendar-daypublic
examination period. 2/6
SANTA CLAI>. JuUNTY REGISTRAR OF VOTERS ESTIMATED COSTS OF CANDIDATE STATEMENT NOVEMBER 2004 GENERAL PRESIDENTIAL ELECTION CITY DISTRICTS CITY OFCAMPBELL City Council (2 seats) 20,626
22,689 29,495 275 425 360 1060 $ 615 $ 1,675 $ 2,460 $ 1,680 $ 2,460 City Clerk 20,626 22,689 29,495 275 425 360 1060 $ 615 $ 1,675 $ 2,460 $ 1,680 $ 2,460 City Treasurer 20,626 22,689
29,495 275 425 360 1060 $ 615 $ 1,675 $ 2,460 $ 1,680 $ 2,460 TOWN OF LOS ALTOS HILLS Town Council (3 seats) 5,814 6,395 8,314 275 425 360 1060 $ 173 $ 1,233 $ 2,018 $ 1,230 $ 2,020
TOWN OF LOS GATOS Town Council (2 seats) 19,140 21,054 27,370 275 425 360 1060 $ 571 $ 1,631 $ 2,416 $ 1,630 $ 2,420 Town Clerk 19,140 21,054 27,370 275 425 360 1060 $ 571 $ 1,631 $
2,416 $ 1,630 $ 2,420 Town Treasurer 19,140 21,054 27,370 275 425 360 1060 $ 571 $ 1,631 $ 2,416 $ 1,630 $ 2,420 CITY OF MILPITAS Mayor 24,318 26,750 34,775 275 425 360 1060 $ 725 $
1,785 $ 2,570 $ 1,790 $ 2,570 City Council (2 seats) 24,318 26,750 34,775 275 425 360 1060 $ 725 $ 1,785 $ 2,570 $ 1,790 $ 2,570 CITY OF MONTE SERENO City Council (2 seats) 2,439 2,683
3,488 275 425 360 1060 $ 73 $ 1,133 $ 1,918 $ 1,130 $ 1,920 CITY OF MORGAN HILL Mayor 17,405 19,146 24,889 275 425 360 1060 $ 519 $ 1,579 $ 2,364 $ 1,580 $ 2,360 City Council (2 seats)
17,405 19,146 24,889 275 425 360 1060 $ 519 $ 1,579 $ 2,364 $ 1,580 $ 2,360 City Clerk 17,405 19,146 24.889 275 425 360 1060 $ 519 $ 1,579 $ 2,364 $ 1,580 $ 2,360 City Treasurer 17,405
19,146 24,889 275 425 360 1060 $ 519 $ 1,579 $ 2,364 $ 1,580 $ 2,360 CITY OF MOUNTAIN VIEW City Council (4 seats) 36,336 39,970 51,960 275 425 360 1060 $ 1,084 $ 2,144 $ 2,929 $ 2,140
$ 2,930 CITY OF SANTA CLARA City Council #3 45,683 50,251 65,327 275 425 360 1060 $ 1,363 $ 2,423 $ 3,208 $ 2,420 $ 3,210 City Council #4 45,683 50,251 65,327 275 425 360 1060 $ 1,363
$ 2,423 $ 3,208 $ 2,420 $ 3,210 City Council #6 45,683 50,251 65,327 275 425 360 1060 $ 1,363 $ 2,423 $ 3,208 $ 2,420 $ 3,210 City Council #7 45,683 50,251 65,327 275 425 360 1060 $
1,363 $ 2,423 $ 3,208 $ 2,420 $ 3,210 City Clerk 45,683 50,251 65,327 275 425 360 1060 $ 1,363 $ 2,423 $ 3,208 $ 2,420 $ -3,210 Police Chief 45,683 50,251 65,327 275 425 360 1060 $ 1,363
$ 2,423 $ 3,208 $ 2,420 $ 3,210 CITY OF SARATOGA City Council (2) 19,661 21,627 28,115 275 425 360 1060 $ 586 $ 1,646 $ 2,431 $ 1,650 $ 2,430 SPECIAL DISTRICTS EL CAMINO HOSPITAL (3)
100,446 110,491 143,638 275 425 360 1060 $ 2,996 $ 4,056 $ 4,841 $ 4,060 $ 4,640 GUADALUPE·COYOTE RES CONS DI5T(: 122,017 134,219 174,484 275 425 360 1060 $ 3,640 $ 4,700 $ 5,485 $ 4,700
$ 5,480 LOMA PRIETA RES CONS DIST (3) 39,627 43,590 56,667 275 425 360 1060 $ 1,182 $ 2.242 $ 3,027 $ 2,240 $ 3.030 MID·PENINSULA REGIONAL OPN SPC 01 39.262 43,188 56,145 275 425 360
1060 $ 1,171 $ 2,231 $ 3,016 $ 2,230 $ 3,020 MID·PENINSULA REGIONAL OPN SPC 01 51,438. 56,582 73,556 275 425 360 1060 $ 1,534 $ 2,594 $ 3,379 $ 2,590 $ 3,380 PACHECO PASS WATER DIST.
(3) 60 66 2,000 275 425 360 1060 $ 42 $ 1,102 $ 1,887 $ 1,100 $ 1,890 PACHECO STORM WATER DIST (2) 21 23 2,000 275 425 360 1060 $ 42 $ 1,102 $ 1,887 $ 1,100 $ 1.890 PURISSIMA HILLS WTER
DIST (3) 4,213 4,634 6,025 275 425 360 1060 $ 126 $ 1,186 $ 1,971 $ 1.190 $ 1.970 RANCHO RINCONADA RECREATIONAL [ 1,837 2.021 2,627 275 425 360 1060 $ 55 $ 1,115 $ 1,900 $ 1,110 $ 1,900
STATE SENATE 11TH SENATORIAL DISTRICT 276,315 303,947 395,130 275 425 360 1060 $ 8.242 $ 9,302 $ 10,087 $ 9,300 $ 10,090 13TH SENATORIAL DISTRICT 337,219 370,941 482,223 275 425 360
1060 $ 10,059 $ 11,119 $ 11,904 $ 11,120 $ 11,900 15TH SENATORIAL DISTRICT 115,001 126,501 164,451 275 425 360 1060 $ 3,430 $ 4,490 $ 5,275 $ 4,490 $ 5,280 ATTACHMENT 3 2 5/1612004
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